FY2016-FY2018 3rd Amendment 10/18/2017KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: November 3, 2017
TO: Sheriff Richard A. Rainsay
VIA: Michelle Quad
FROM: Pamela G. Hann cl � -C.
SUBJECT: October 18th BOCC Meeting
Enclosed are two duplicate originals of each of die following items for you Handling:
B8 Second Amendment to the Contract for Local Police Services (2017 -2018) with
the City of Marathon, the Monroe County Sheriffs Office and the Board of County
Commissioners.
J2 2017 -2018 Third Amendment to the Contract for Police Services with
Islamorada, Village of islands, Monroe County Sheriffs Office and Monroe County.
J4 2017 -2018 Third Amendment to the Contract for Law Enforcement and
Security Services at Key West International Airport between Monroe County and the Monroe
County Sheriffs Office.
Should you have any questions, please feel free to contact me at (305) 295 -3130. Thank
you.
cc County Attorney w/o documents
Finance
Filet/
THIRD AMENDMENT TO CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
This Third Amendment to Contract for Law Enforcement and Security Services at Key
West International Airport between Monroe County and Monroe County Sheriff's Office, is
made and entered into as of the date last written below by and between Monroe County Sheriff's
Office ( "MCSO "), a subdivision of the State of Florida, and Monroe County, a political
subdivision of the State of Florida ( "County ").
WITNESSETH
WHEREAS, In October 1, 2015 Monroe County entered into a three year Contract with
MCSO to provide Law Enforcement and Security Services at Key West International Airport
(the "Contract "), a copy of the Contract is attached as Exhibit "1 "; and
WHEREAS, pursuant to Section 8a of the Contract, compensation for Law Enforcement
and Security Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS, Monroe County desires to amend the Contract to set the compensation for
Fiscal Year 2017 -2018 (the "Third Amendment ").
NOW THEREFORE, in consideration of the mutual covenants set forth in this Third
Amendment, the parties agree as follows:
Section 1. Amendment to Agreement. Section 5 of the Contract is amended to read as
follows:
5. PAYMENT FOR SERVICES.
5a. Monroe County agrees to pay the sum of $2,527,159.00 (Two Million Five
Hundred Twenty Seven Thousand One Hundred Fifty Nine Dollars) for services, equipment and
supplies provided during the third year of this Contract (10/1/2017- 9 /30/2018). This sum is
referred to as the "Contract Price."
5c. Monroe County will pay the Sheriff's Office twelve (12) equal installments in
advance, on the first day of the month.
Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 1
Section 2. Third Year Payment Terms. Exhibit "A" of the Contract is replaced in its
entirety with replacement Exhibit "A- 2017" attached. All references to Exhibit "A" in the
Contract shall be from October 1, 2017 forward refer to the replacement Exhibit "A- 2017 ".
Section 3. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Third Amendment upon the terms and conditions above stated on the day and year last below
written.
B
By 5
Mayor /Chairperson
Date: at t C I8,
(SEAL)
Attest: Kevin Madok, Clerk of Court
Clerk
LINTY SHERIFF'S OFFICE:
By:
Richard A. Ramsay, Sheriff
Date: 3 oT# U 19
Monroe County Sheriff s Office
Approved as to form
By:
P McCullah, General Counsel
MONROE COUNTY ATTORNEY
AP RO AS '0 FO
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C NTHIA L. HALL
ASSISTANT COUNTY ATTO
Date l! - 9- - aa !7
K
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Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 2
Ex k , Li �
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEYl MIST INTERNATIONAL AIRPORT
Monroe County Sheriffs Office
Rand
Monroe County B02rd of County Comwissionen
TINS CONTRACT is entered into by and between the Monroe County Sheriff s Office
(hereinafter referred to as "MCSO" or the "Sheriff ) and the Board of County Commissioners of
Monroe County (hereinafter referred to as the "County') on the 15th day.of July 2015.
1-PURPOSE: The County has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport C %WIA'). The County and the
Sheriffhave agreed that MCSO will provide those services. This Contract states the terns of the
agreement.
2 -SCOPE OF SERVICES:
A- Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non -sworn Airport Security Technicians .("AST's') to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations, and airport
rules and regulations.
The Director of Airport Security will manage and supervise Sheriffs personnel at KWIA
and provide the services described herein.
B- Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set
forth on P. -debit A (attached). If, the County requires the assignment of additional personnel, the
Sheriff will post the position internally when the County provides written notification that the
non - tax ruvenues (or other funds) to fund the position have been secured. Additional personnel
will be assigned to KWU after completing the Sheriff's hiring process.
3-APPOEWrMWM AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports, or his designee, shall be consulted and be an integral part of
the selection ofpersonnel assigned to KWIA, however, MCSO trust retain Penal
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician (AST) fatness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20, 2010. Upon consultation with the
Director of Airports, the AST fitness standards shall be subject to modification or
termination..
.�' i - 109 ; Ali ��� . ��, I .�t . i U10
A. Employees assigned to work at KWIA shall remain the Sheriffs personnel. They
shall be subject to all policies, rules, regulations, and discipline of the MCSO.
D. The County will not conduct investigations into any alleged misconduct of Sheriffs
personnel, but must promptly report such matters to the MCSO supervisor, MCSO
Internal Affairs, or the Sheriff. Upon completion of the investigation into the alleged
act of misconduct, the Director of Airports shall. be informed of the outcome of the
investigation.
5-PA PT FOR SERVICES:
A. COST lftEl URSE11MNT: The County shall, while this Contract is in effect
reimburse the Sheriff tho actual cost of each assigned employee's salary (at rates in
effect as of the execution of this Contract, and including all future raises when
effective), including all benefits, whether provided through the County or through
MCSO, retirement contributions, social security and Medicare payments and any
other sums required by the federal or state government owed in connection with the
payment of wages or benefits, salary incentive payments, professional liability and
motor vehicle insurance premiums, a fully equipped patrol car, weapons, uniforms,
citation and repatt.fotms and any and all other items furnished to deputies and AST's
to perform their duties. The County remains responsible for the costs of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles paid for by the County will, at the end of
their service life, be property of the County.
D. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract (10/01/2015- 09130/2016) is the sum described on Exhibit A,
attached and incorporated by reference herein. This sum is referred to as the
"Contract Price ".
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration ("TSA ") do not increase. If TSA issues any
new Security Directives, or escalates the threat level, then the Estimated Contract
Cost will not be adequate to fund this Contract.
&A.PPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for alI actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any
person based on race, religion, gender, ethnicity, national origin, disability, or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
acknowledge that certified law enforcement deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police, and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor, MCSO
Internal Affairs, or the Sheriff
7 -TERM:
The tern of this Contract begins October 1, 2015 and ends,September 30, 2018. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract :Cost.
B-FIJ` URE YEAR PRICING:
A. County and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached, MCSO shall prepare and amended Exhibit A showing the agreed
Estimated Contract Cost amounts and the County shall prepare an amendment to this
agreement incorporating the amended Exhibit A.
B. If the parties are unable to agree on payments for future years on a timely basis, then
and in that event this Contract shall terminate on September 30 of the then current
Contract period.
If the federal government notifies the County of elevated airport security
requirements, then the County will give the-Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
billing cycle, the County will reimburse the Sheriff all costs, over and above budgeted
costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in (12) equal monthly
installments, in advance, on the first day of the month.
D. YEAR-END RECONCILLAf'10M. At the end of each fiscal year, incurred costs
will be reconciled with total payments maade by the County. MCSO and County
external auditors will determine the final balance: if incurred costs exceed total
payments, the County will reimburse MCSO for the excess costs. If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payiment no
later than November 1, along with all year- end .financial budget paperwork so that the
County can complete their required year -end budget paperwork.
E. MINUMM STAFFING )LEVELS:
The County recognizes that certified law enforcement officers and AST's require
continued training throughout their careers. Every deputy assigned to KWIA must
receive training identical to that is required by law and MCSO policy for all Sheriff's
deputies.
When a member of Sheriffs KWIA personnel is absent from KWIA due to training,
sick leave, vacation, ent, resignation, discipline, union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as
deteruained by the Director of Airport Security. The additional staff will be paid for
by County. The County shall not be liable for overtime or special detail pay in excess
of the amount approved in the attached budget without the prior authorization of the
Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWYA.
IN WITNESS WfIEREOF, the parties have set their hands and seal the.day and year first
above written.
BOARD OF COUNTY COMMISSIONERS
AMY HEAVEW N, CLERK OF MONROE COUNTY, FLORIDA
By
Mayor Denny Kolhage
MONROE COON ERIFF'S OFFICE
APPR ED 'TO FORM:
ICK J. MCCULLAH
GENERAL COUNSEL
DATE: �p0e�9_ It
Date — - — —
`� c1261
ADaFTED
PROPO4O
(39,9!1
Val
8P1 GEr
BUD=
OfFEREME
TOTAL
FYMS�
2
00 RU .
2012 M 48's11tIM
"bumotid
29
20
fe`f3afaiy
M,440
266MO
.
�utar8alatli�
1,43,043
1,40,818
213,573
8,900
5,202
102
Ir�tlias
�
7A40
1.080
EMOWTMS
07,613
104,887
2,M
ROf MgdCad*Ktlon
166,040
1AS,738
14,787
Lb triamnoe
1,742
1768
25
TOW Fwwmd Baste
1,88 ,807
1,718,300
44 �4
s 09w7hsn S��ee
.
Proloask 4sf G o do w
SIM
8,250
Oflwomema"Germ"
16,000
iflM
Trev.i a faer Dbm
1,000
1.000
-
c mapmiesl m {Tni*bwm)
111400
11400
polbw
100
100
-
Tw4wwm (Fmw
mal r5stvios
-
fie�r
.
bsumm
22AN
2X8
(1,821)
Ropmki i malnlmmsa
Pik41ig
37
V
am= ampbs
4,000
4,000
Opfm@11p 61
+49.283
48,283
eoa3s, 6o6i a �.
9,890
1,SQ0
Ttefnle0
8;000
8,000
TOUR Opsmft Fames
134,941
18p1
`� c1261
03,x14
83,9n
(39,9!1
Val
06,830
A3,8S9
{31.480)
TOTAL
1,@43,
S TS
11.
es'P11'�
�uxycps
Healh hI mwo
M,440
266MO
. Wb imft o w F pw won
f81,W
08.x01
122M
I � ' � A , 9ocasloa
Till c-ou* fE v mm
28 1,741 .
L2
TOTAL BuDwl
i
2
w454
`� c1261
it
MONROE COUNTY SHERIFF'S OFFICE
BUDGET - AIRPORT
2 YEAR COMPARISON FOR FYE 2017 TO FYE 2018
Unemployment Compensation
Total Personnel Services 1,803,265 1,873,813 70,548
OPERATING EXPENSES
Expenses Other Than Salaries
Professional Services
ADOPTED
PROPOSED
575
Other Contractual Services
BUDGET
BUDGET
DIFFERENCE
Investigations
FY 2017
FY 2018
+ OR O
PERSONNEL SERVICES
1,000
1,650
650
Headcount
28
29
_
Executive Salary
100
100
16,813
Regular Salaries
1,476,670
1,527,303
50,633
Overtime
5,462
5,410
(52)
Incentive
7,440
7,080
(360)
Employer Taxes
113,952
117,794
3,842
Retirement Contribution
197,998
214,507
16,509
Life Insurance
1,742
1,719
(23)
Total Personnel Services 1,803,265 1,873,813 70,548
OPERATING EXPENSES
Expenses Other Than Salaries
Professional Services
3,250
3,825
575
Other Contractual Services
15,000
15,000
Investigations
_
383,611
35,851
Travel & Per Diem
1,000
1,650
650
Communications (Telephones)
11,400
11,400
_
Postage
100
100
16,813
Transportation (Freight)
- -- - - -
Utility Services
2,463,757
2,527,159
63,402
Rentals
2.57%
Insurance
21,288
25,200
3,912
Repairs & Maintenance
37,000
37,000
-
Printing
_
Office Supplies
4,000
4,000
Operating Supplies
49283
45,646
(3,637)
Operating Supplies Computer < $1,000
Books, Subs & Memberships
1,500
(1,500)
Training
9,000
9,000
Total Operating Expenses
152,821
152,821
CAPITAL OUTLAY
Other Building Improvements _
Machinery & Equipment - Radios
Automobiles/Machinery /Equip. 63,959 40,000 (23,959)
Total Capital Outlay 63,959 40,000 (23,959)
CONTINGENCY
TOTAL
2,020,045
2,066,634
46,589
COUNTY COSTS:*
- Health Insurances
347,760
383,611
35,851
- Workers Compensation
95,952
76,914
(19,038)
- County Allocation
-
_
_
Total County Expenses
443,712
460,525
16,813
`Estfmates
- -- - - -
TOTAL BUDGET
2,463,757
2,527,159
63,402
2.57%