Item F11M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
November 14, 2017
Agenda Item Number: F.11
Agenda Item Summary #3502
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co,'s Task Order No.
12/15 -15 for the Services Authorized: Baggage Conveyor System Upgrade- Design Assessment and
Construction Phase Services PSO #15 in the amount of $50,504.00 to be funded 100% by Passenger
Facility Charge (PFC #16).
ITEM BACKGROUND: This PSO is to provide data collection, procurement, and construction
administration support services for the reconfiguration and upgrades of the baggage conveyor system
at Key West International Airport (EYW), as described in Exhibit A- Scope of Work.
PREVIOUS RELEVANT BOCC ACTION:
Approval of PFC Application #16 funding at the February 10, 2016 BOCC meeting, agenda item#
C -4.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
PSO 1215 -15 Baggage Conveyor System Upgrade
FINANCIAL IMPACT:
Effective Date: upon execution
Expiration Date: Services will cease by 547 days
Total Dollar Value of Contract: $50,504.00
Total Cost to County:
Current Year Portion:
Budgeted: Yes 406 - 636158- GAKAP150
Source of Funds: 100% Passenger Facility Charges PFC #16
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
10/24/2017 1:31 PM
Donald DeGraw
Completed
10/24/2017 1:53 PM
Pedro Mercado
Completed
10/24/2017 2:10 PM
Budget and Finance
Completed
10/25/2017 8:21 AM
Maria Slavik
Completed
10/25/2017 8:43 AM
Kathy Peters
Completed
10/25/2017 10:49 AM
Board of County Commissioners
Pending
11/14/2017 9:00 AM
Client Project No.
Engineer Project No. E9Y37915
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"), The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Baggage Conveyor System Upgrade — Design Assessment &
Construction Phase Services
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of ............. I .......... page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement,
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
CONSULTANT:
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Exhibit A — Scope of Work (12115 - 15)
Monroe County
Key West International Airport (EYW)
Baggage Conveyor System Upgrade — Design Assessment and Construction
Phase Services
ExISTING CONDITIONS
G&S Airport Conveyor was the original baggage equipment manufacturer and installer
and has provided design drawings for the required revisions. The original revised layout
has been reviewed and approved by the involved stakeholders and will be the basis of
design. This design will be reviewed and modified to accommodate future screening
equipment and reconfigured if necessary.
SCOPE OF WORK
Jacobs will provide Data Collection, Procurement and Construction Administration
Support Services. The scope will include the following per our previous meetings with
the client.
• Procurement - Jacobs will coordinate with Monroe County; Legal, Procurement,
and Airports to assist in the contracting of G&S Airport Conveyors.
• Construction Administration Support Services — Jacobs will administer the
contract for construction of the revised baggage conveyor system.
In addition, Jacobs will provide the following general services for this project:
• Management of the project.
• Coordination with EYW airport staff and conveyor manufacturer as required,
• Coordination with JVVI for their design review and Construction Services.
• Preparation of meeting minutes.
used on the above description of the scope of work, we propose to perform the
following tasks:
ARTICLE A--- PROCUREMENT
Based on the information collected under Article A Jacobs will coordinate with Monroe
County Legal department and Procurement. This will be a sole source procurement with
G&S Airport Conveyors as the existing baggage conveyor system (mechanical and
software) is a proprietary system and therefore the upgraded system will be the same.
Jacobs will draft the contract with G&S to be executed by the County and will coordinate
with Procurement and airport staff.
ARTICLE B — DESIGN ASSESSMENT AND CONSTRUCTION PHASE SERVICES
Construction Administration for the baggage conveyor upgrades will be performed. The specific
tasks Jacobs will perform are:
5. Attend weekly progress meeting, via conference call, when not in attendance at Bi-rnondlly
site visits. Assume two (2) conference calls for progress meetings throughout the Course of
the construction.
6. Prepare and negotiate change orders, as necessary.
7. Attend Final Inspection and prepare Punchlist.
8, Prepare and submit closeout and warranty package,
QUALIFICATIONS / CLARIFICATIONS
The following Qualifications and Clarifications are a part of our scope of work:
• Owner and G&S Airport Conveyor will provide all estimates, design
drawings and technical specifications,
• G&S Airport Conveyor is responsible for all design drawings conveyor
systems, electrical and data,
• G&S Airport Conveyor is responsible for all permitting.
ADDITIONAL SERVICES
Services not included in our scope of work include, but are not limited to, the following:
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Duration (Business Days)
Procurement 10 days
Pre-Construction Meeting 5 days
Construction Administration Support Services 45 days
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Conveyor System Upgrade - Design Assessment & Construction Phase Services (12115 - 15)
-------------------------------
Hours Fee RED AMOUNT
Article A: Procurement 12 111 2,110
Article B: Desion Assessment / Construction Phase Services 44 $ 8,869
1 otal Basic Services Lt�m Sum Fee 56 $ 10,979 $
!UBCONSULTANT SERVICES
Hours Fee
Article B: Design Assessment Construction Phase Services
J.A. Watts, Inc, (Lump Sum) $ 39,525
0 S 39,525
TOTAL UUCP SUS PR JEDC FEE 66 $ 50,504 $
USE Percent, 0,00%
JOB HOUR AND FEE ESTIMATE
Monroe County
Key West International Airport
Baggage Conveyor System Upgrade - Design Assessment A Construction Phase Services (12715 -15)
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TOTAL PAIROLL
Total Subconsultams
S
Task Expenses:
Mileage (120miles round trip a
$0.555/mi)x2
S
Airfare
S -
Meals and Per Diem
Expenses
Reproduction/Misc
S 22.00
Total Expenses
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TOTAL PAIROLL
S 2,088
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Subconsultams
S -
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Expenses
_I 22
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Lump Sum Fee Total
S 2,110
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$ 2,1101
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JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
Baggage Conveyor System Upgrade - Design Assessment & Construction Phase Services (12/15 -1$)
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Project I Sr. Proj, I Sr. I Period
Sr. CADD I Clerical
Tech I TOTAL
in—sk -i-u—b-n-Hants
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$
31,40000
Includes 10 day trips @ $325 {Flight $250, ',,tests,
$75
3,25000
enamses;a areas long trips (IS yl,bzo (t-iignt
$250, Meals $375, Lodging $1,000)
4,87500
Total Subconsullants
7
39,525 00
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2,4 %fileage (480miles round trip @ $0 5551ma)x2
$
532 80
circle and Per Diem ($75 day)x2
s
15000
Lodging ($250 day)x2
$
50000
Tells ($ 1 S)X2
$
3000
Total Expenses
$
1,21280
TOTAL PAYROLL S 7,656
Subconsultants $ 39,525
Expenses $ 1,213
Lump Sum Fee Total $ 49,394
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BAGGAGE HANDLING SYSTEM
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CAPACITY STUDY
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August 3, 2017
Ryan ForneyAIA
Semor Project Manager
Jacobs
3300 PGA Boulevard, Suite 780
Palm Beach Garden, FL 334
1030
3:` S
Re: Proposal to provide a Design Review and Baggage Handling System (BHS) Capacity Study
Key West I nternational Airport (EYW)
Dear Mr, Forney:
J.A.Watts Inc, OWI) is pleased to submit our revised proposal to provide a design review and BHS Capacity
Study for EYW. In the enclosed proposal, you will find our team resumes, approach, and fee proposal. Our
JWI team brings extensive BHS experience at airports across the country, and we will bring those lessons
learned to the Jacobs Team and EYW.
You have my personal commitment that selecting JWI will afford Jacobs and p the assurance that your
project will be an overwhelming success, Should you have any questions, please do not hesitate to contact
me at (312) 997-3720,
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1, COMPANY OVERVIEW
J.A. Watts, Inc. (JWI) is a woman - owned, certified DBE providing
exceptional owner's representation, construction management and
project management for public and private owners since 1999. Known
for our unmistakable culture of treating clients and employees like
family, we've built our reputation by developing long -term relationships
and providing an energetic, diverse and inclusive workplace. With
headquarters in Chicago, IL and offices around the United States, we
provide cost effective access to any assignment, anywhere in the world.
JW1
J A. Watts, Inc
Packet Pg. 284
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2. PROJECT APPROACH
Project Understanding
The current system in EYW consists of a single Reveal CT80 in a simplified
- mini inline configuration fed by two ticket counter belts. Both ticket
counter feeds are labeled OBI. The west feed contains OBI - I through
013I -8 and the Eastfeed contains 013I -9 through 013I -15. 013I -8 merges
onto OBI -16 which continues to OBI -18 before being pushed on to a
roller conveyor that feeds the CT80. Bags are manually pushed forward
into the CT80 for screening and screened bags are fed onto a roller
conveyor by the CT80. Alarm bags are held in the exit tunnel and need
to be released onto the roller conveyor deliberately by the TSA to be
removed for hand search. Clear bags from the EDS have to be lifted and
placed on the 0132 line to be conveyed to the single sortation carousel.
In this configuration, the BHS only needs four bags per load point to
cascade back to the ticket counter. Die back will happen frequently
when there is one bag on the search table and one suspect bag being
held in the Reveal Exit Tunnel. It is understood that this is a common
occurrence.
JW1
J. A. Watts, Inc.
Packet Pg. 285
Scope of Work: EYW IBHS Design Assessment /Construction Support with Second EDS Approval
Based on the justification and TSA acceptance of a second
JWI will work with the contractor to establish a cadence for rneetings and further develop the design through
the 30'0, 60'., and 100"0 SUbrnitrals. We vv;Il lead the *`IL DT (integrated Local Design Tearn) to
JWI will be involved through the design and build phases representing the owner and performing the following
tasks:
0 Review and ans. er Is
. :'the ILDT should include a professional planning and design tearn corn prised of architects,
engineers. planners. C S designers, cost esurnators, safety professionals and project
nianagers. JW1
J. A. Watts, Inc,
In order to ensure that every aspect of your design review and BHS
Capacity Study are executed with the utmost expertise, JWI has developed
a staffing strategy that will maximize effectiveness and minimize cost.
On the following pages, we have provided resumes of our proposed staff.
jW1
J A. Watts, Inc
Packet Pg. 287
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3. RESUMES 0.
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Iona College, New Rochelle (NY)
ERIC SANTARLASCI
PROJECT EXECUTIVE
Eric is a proven leader in the airport baggage automation industry.
With over 14 years of professional management experience leading
large deployments of highly sophisticated equipment and managing
large groups of technicians across the country, Eric is well versed in
delivering projects for airlines and airports.
Project Experience
ECRS Service Consulting, Multiple Projects
As President, Eric performed Owner Authorized Representative
(OAR) services for airports regarding the installation, integration,
and certification of inline Baggage Handling Systems (BHS).
Performed design analysis of baggage systems, as well as phasing and
constructibility. Performed punchlist creation, review and sign -off
for the BHS owner. Performed design and specification review for
the design of a new Checked Baggage Inspection System (CBIS)
installation and recapitalization. Project managed and led the design
team of CBIS recapitalization efforts. Consulted as a technical
resource concerning the maintenance, training, and process
development of BHS. Created BHS contingency plans detailing
the movement of bags, resources, and procedures to minimize the
impact to resident airlines. Performed BHS and Checkpoint Lane
Security Audits for throughput and customer satisfaction.Worked
with TSA and other airport stakeholders to optimize passenger
throughput by reviewing and providing feedback on procedures,
technology, and personnel.
joint Security Infrastructure Group, Multiple Projects
One of three founders of Join Security Infrastructure Group.
Constructed and managed the corporate infrastructure and
software architecture. Created, populated, designed, and
implemented th current CMMS (Maintenance Connection) as well
as any policies surrounding usage. Performed consulting work
as the technical knowledge expert for X -ray field service and
support. Performed HR functions such as resume review and new
hire orientation. Performed Program Management Services for
major airlines when airports are converted to automated baggage
screening. Managed the installation and maintenance of the Clear
Registered Traveler product line. Managed and supported day -to -day
activities of the Technical Support Group.
JW1
J A_ Watts, Inc.
Packet Pg. 288
Education
ERIC SANTARLASCI
PROJECT EXECUTIVE
Jwl J , A. Watts, I n c �
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BS, Electrical Engineering,
University of Illinois at Chicago
Affiliations
Institute of Electrical and Electronic
Engineers
Related Skills
Primavera
MicrosoftVisual Basic (Programming)
MicrosoftVisio
TED ASAVALERTPANICH
SENIOR PROJECT MANAGER
Ted is an experienced professional in project management and
project engineering in the material handling field, particularly airport
baggage handling systems (BHS). He is a highly motivated and
enthusiastic individual, capable of working on his own initiative as
well as within a team environment. He is proactive with a strong
work ethic and a demonstrated ability to manage multiple tasks.Ted
is experienced in reviewing mechanical and electrical shop drawings,
field memo documentation, functionality and device testing,
coordination of project schedules, and more.
Project Experience
CICATEC,TSA ORDTerminal 5 Baggage Handling
Systems Optimization
Responsible for design management and TSA review coordination.
Assisted in review and development of 30%/70%/l 00% design
submittals and ensured compliance with the TSA's Planning
Guidelines and Design Standards (PGDS) document. Created
project bid package and RFP, and assisted in RFI review /response
process. Reviewed contractor bids for accuracy and completeness
and provide recommendations to the client.
United Airlines ORD Terminal I CBIS Optimization
Served as Baggage Handling System (BHS) Specialist responsible
for review and coordination of contractor RFIs, submittals,
commissioning overview, change order review, and cost estimating.
Attended factory acceptance testing and provided feedback for
United Airline's consideration. Performed site walk - throughs,
participated in commissioning and reviews work for compliance to
specifications and drawings, as well as TSA/UA standards.
United Airlines ORD Terminal I Pre - Conditioned Air
Upgrade and Replacement
Responsible for weekly coordination meetings and project
oversight. Coordinated with the control tower as needed in order
to remove and replace the existing PCA units overnight. Assisted
in development of a solution to rectify a design flaw regarding
electrical code requirements. Reviewed RFIs and change order
requests and coordinated submittal reviews with the engineer
of record. Managed project closeout including punchlists and
deliverables such as record drawings, warranty information, etc.
JW1
J A. Watts, Inc
Packet Pg. 290
Education
TE D ASAVALE RTPAN I C H
SENIOR PROJECT MANAGER
JWl J.A.Watts, Inc.
4. FEE
On the following page, we have provided our fee proposal.
jW1
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Packet Pg. 292
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