Item F23M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
November 14, 2017
Agenda Item Number: F23
Agenda Item Summary #3530
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482
No
AGENDA ITEM WORDING: Approval of Fiscal Year 2018 agreement with Monroe Council of
the Arts Corporation d /b /a Florida Council of the Arts in the amount of $72,765.00.
ITEM BACKGROUND: The Florida Keys Council of the Arts has historically been funded
directly from the BOCC. The funding requested by the organization increased from $69,300 in FY17
to $72,765 in FYI 8.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the budget on September 27,
2017.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FY2018 Council of the Arts
FINANCIAL IMPACT:
Effective Date: 10/1/2017
Expiration Date: 9/30/2018
Total Dollar Value of Contract: $72,765.00
Total Cost to County: $72,765.00
Current Year Portion: 72765
Budgeted: Yes
Source of Funds: 1
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
If yes, amount:
11/14/17 001 -01512 - FINE ARTS COUNCIL
REVIEWED BY:
Tina Boan
Christine Limbert
Maria Slavik
Kathy Peters
Board of County Commissioners
Completed
Completed
Completed
Completed
Pending
$72,765.00
10/30/2017 4:33 PM
10/30/2017 5:26 PM
10/31/2017 8:20 AM
10/31/2017 8:38 AM
11/14/2017 9:00 AM
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Arts - referred to as "PROVIDER."
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IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed
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Contract-Monroe Council of the Ads-F` 18, page 1
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Contract-Monroe Council of the Arts-FY18. page 2
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writtMn notice of termination to ..P i :. D
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16. PROFESSIONAL RESPONSIBILITY AND LICENSING. The PROVIDER shall assu
that all professionals have current and appropHate professional licenses and professional liabili
insurance coverage. Funding by the Board is contingent upon retention of appropriate local, sta
and/or federal certification and/or licensure of the PROVIDER'S program and staff. I
18. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the servic]
and/or reimbursement of services shall be accomplished by an amendment, which must
approved in writing by the County.
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co participating entity from any obligation or responsibility imposed upon the entity by law except
the extent of actual and timely performance thereof by any participating entity, in which case t
performance may be offered In satisfaction of the obligation or responsibility. Further, th
Agreement is not Intended to, nor shall it be construed as, authorizing the delegation of t
constitutional or statutory duties of the County, except to the extent permitted by the Fled
stat st atut e , case la w.
E XE C UTION IN COU N T E RP AR T S. Ag
co *f counterparts, each of which shall be regarded as an original, all of which taken together shall
o ne and w. same m n 3 ae ' and d pa here ma
Agreement by signing any such counterpart.
32. NOTICE. An
oth and hand-delivered or mailed, postage pre-paid, by certified mail, return receipt requested, to the
Fir fir_
Grants Administrator and
1100 Simonton Street
Key West, FIL 33040
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PO Box
Key West, FIL 33041
33. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. Thi
Agreement shall be governed by and construed in accordance with the laws of the State of Florida
applicable to contracts made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the County and PROVIDER agree that venue will
e t appropria b efo re the appro adminis body
Fl orid a.
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shall not operate i bar or prevent - Board i declaring a forfeiture for any succeedin%
breach, either of the same conditions or covenants or otherwise.
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IN WITNESS WHEREOF, the partles hereto have caused these presents to be executed
of the day and year first written above. i
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Monroe Counci I of the Arts Corporation
(Federal IP No, 073 53A)
irector
Contract -Mon me Council of the Aft-PY18. page 8
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Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state
that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and end after 2
p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner reimbursement
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures (unless
specifically ... .. i ... contract), contributions, depreciation specifically
included in the contract), entertainment expenses, fundralsing, non-sufficient check charges,
penalties and fines.
ATTACHMENT S
OV154KNORTTem
Monroe County Board of County Commissioners
Finance Department
Ii Whitehead Street
1 .
ME
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101
Company A
Rent
X,X
102
Company B
Utilities
XXX.XX
Employee
f in g 0 5/14/01
X
105
Employee
f ending f f 1
X X.XX
Total X. .X
Total prior payments $ X
Total i amount
Balance of contract (D-C) $.X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with th records of organization.
these expenses are In compliance with this organization's contract with the Monroe County Board
of County Commissioners and will not be submitted for reimbursement to any other funding
Sworn to and subscribed before me this _ day of
■ is personally known to
Notary Public Stamp
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Contrad-loonrce C ouncil of the Arts -FY18, page 7 F
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Contract-Monme Council of the Acts- Y18. page 12
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I have read the above and state that neither
. . . . . . . . . . . . . . .
STATE OF: F1 or�40,
COUNTY OF: M�a
Subscribed and sworn to (oraffirmed) before me on DgL" -. 1 AOM
(date) by Fj', (name of affiant). He/She is p rsonal
known
■ me or has produced
'.dentification.
NOTARY PUBLIC
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gTATE OF:
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Subscribed and sworn to (or affirmed) before me on C� SAav,&g? Zq, au i, I
(date) by _ FU'%'X"j1%_ _ (name of affiant)- He/She is personally
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I My Commission Expires: 4(,401�
Contract-Monroe Council of the Arts-PY18. page 14
ATTACHMENT F
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business
As the person authorized to sign the statement,
requirements.
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STATE OF: F'- I Dry Ck &_
COUNTY OF: A a "re f
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My Commission Expires:
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Contract-Monme Council of the Arts-FYI 8; page 15
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Agency Name
POC
Phone/Email
Grant Amount
question.
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1. Please list services and client information below for the programlactivities funded by the Monroe
County award -
2. What were the measurable outcomes (including numbers) accomplished in FY118? Please base
these outcomes on the services you ideniffled in Question #1.
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Contract-Monroe Council of the Arts -FY18, page 96
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1 0. What was the CEO/Executive Director (or highest paid title) compensation in FY1 8? (Please
breakdown between salary and benefits.)
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For the following questions, please use the number as reported on your FY1 8 IRS Form 990.
your FY1 8 IRS Form 990 is not yet prepared, please provide an estimate for the following
questions.
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rm 990?
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ur IRS F
1150-10 01 44,11
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working directly with programs, legal services, accounting services, insurance expenses, office
management, auditing, and other centralized services.) I