Item S1M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
November 14, 2017
Agenda Item Number: S.1
Agenda Item Summary #3567
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443
N/A
AGENDA ITEM WORDING: County Administrator's Monthly Report for the month of
November.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Roman Gastesi
Skipped
10/30/2017 4:52 PM
Budget and Finance
Skipped
10/30/2017 4:52 PM
Bob Shillinger
Skipped
10/30/2017 4:53 PM
Maria Slavik
Skipped
10/30/2017 4:53 PM
Kathy Peters
Completed
10/30/2017 5:13 PM
Board of County Commissioners
Pending
11/14/2017 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: October 30, 2017
SUBJECT: County Divisions' Monthly Activity Report for November 2017
MONTHLY ACTIVITY REPORT — NOVEMBER 2017
Airports:
Key West
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October 3
Visit from FDOT Aviation Department — MMA de -brief
October 4
Pre - construction meeting for Rwy 9 -27 construction project
October 4
Pre - construction meeting for Airfield Drainage - construction project
October 10
Pre - construction meeting for Noise Insulation - construction project
October 11
Emergency Alert System — construction meeting
October 18
BOCC meeting and Chamber of Commerce (Key West) hurricane
presentation
October 18
United Airlines starts service back to EYW from EWR
October 22
Zombie Bike ride event at East Martello tower
Marathon
October 10
Hurricane Irma recovery briefing at the Marathon City Council meeting.
October 23
Hangars On lease discussion meeting with hangar tenants and Comm.
Rice.
October 26
MTH airfield electrical systems damage assessment with Jacobs staff.
October 30
Fishermen's Hospital site visit to explore temporary hospital options on
airport.
October 31
DAV meeting with Comm. Rice to discuss lease and future EOC site
discussion.
Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 758
Office Visits 592
New Clients 25
Field Visits 4
Benefits Delivery at Discharge 1
TRANSPORTATION PROGRAM
Transportation Calls 188
Veterans Transported 42
FINANCIAL DATA
The financial data for the month of October totals $ 347,588.66 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
Extension Services:
• Number of services provided: 182 phone calls, 12 office visits, 39 visits to clients, 11
learning events with 295 participants, 7 media submissions, and 287 publications
distributed. Total Budget for FY 17/18: $278,744.00; Year to Date Expenditures and
Encumbrances: $2,956.20; Remaining Balance: $275,787.80; Percentage of budget spent
and /or encumbered year -to -date: 0.01 %.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Worked with the Southeast Florida Climate Compact to provide input to the Regional
Climate Action Plan update. This year, the Compact is engaged in developing the second
Regional Climate Action Plan (RCAP 2.0) and seeks the views of local government staff,
key stakeholders, and partners.
• Worked with Extension partners and other county offices who are still recovering from
Hurricane Irma including providing writing and program support.
• Held a Monroe County Climate Change Advisory Committee meeting where the group
determined a timeline to update the Monroe County Climate Action Plan over the next
several months. One new committee membership is open for District 3.
The Environmental Horticulture Agent accomplished the following activities:
• With the assistance of a Master Gardener, made 20 site visits to Lower Sugarloaf Key,
Upper Sugarloaf Key, Cudj oe Key, Ramrod Key, Big Pine Key, Marathon, Key Colony
Beach, and Layton, all regarding landscape survival or replanting trees, palms, fruit trees
and natives, post Hurricane Irma.
• Attended a meeting of the Big Pine Key Botanical Society to discuss post hurricane plant
care: to determine if the plant is alive or dead, if salt still remains in the soil, and what to
replant that can tolerate the landscaping conditions.
• Held five Winter Regional Plant Clinics: two in Key West, two in Key Largo, and one in
Marathon.
ON
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Taught Florida Keys Water Watch workshops to Coral Shores High School students and
certified Horace O'Bryant Middle School students to be FKWW groups.
• Was an invited member for the Florida Keys Community College Marine Environmental
Technology Advisory Committee to provide advice on marine biology programming.
• Worked with the Florida Keys National Marine Sanctuary on a NOAA Marine Debris
Removal Grant and to initiate a Marine Debris Working Group.
The Economic Resource Development Agent accomplished the following activities:
• Met with numerous commercial fishermen and marina operators to distribute and explain
delinquent trap data collected through an effort between OF /IFAS and Florida Sea Grant.
• Began implementing a local needs assessment for local businesses affected by Hurricane
Irma.
• Demonstrated presentations from a sustainable development perspective at the University
of South Florida hosted by the International Blue Communities Conference in Tampa.
Employee Services:
Turnover Numbers:
HUMAN RESOURCES
7 Salary Increase requests reviewed for new hire or promotions.
October 2017 report:
• Worked on Processing approx. 569 annual merit raise pafs to get to payroll by 10/06
deadline date.
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• Updated pay grades with the new COLA amount— 2.1%
• Updated pay plan with new COLA amounts —2.1%
• Arranged for one employee to have Fit for Duty physical.
• Arranged a pre -d hearing for an employee in public works
• Met with an employee on some retirement questions
• Met with an employee on FMLA questions
• Met with a department head regarding two of his employees
and questions on FFD and
FMLA
• Contacted Evergreen
to restart
the Compensation Study again.
• Designated FMLA
for four
employees during the month.
EMPLOYEE BENEFITS
2017
JAN
FEB MARCH APRIL
MAY
JUNE
JULY
AUG
NEW HIRES
13
9 12 32
13
29
18
12
TERMINATIONS
8
15 8 16
10
8
13
18
NEW RETIREES MEDICAL
2
7 3 4
2
2
0
4
NEW RETIREES LIFE
ONLY
0
0 0 0
0
1
0
0
DECEASED # LIFE CLAIMS
0
0 1 2
2
1
0
2
OTHER COVERAGE
CHANGES
342
18 8 15
11
15
19
30
ACCOUNT CHANGES
9
15 43 10
7
12
14
5
ACTIVE WITH MEDICAL
1195
1179 1180 1188
1191
1199
1206
1205
ACTIVE NON MEDICAL
65
62 63 70
69
78
75
75
RETIREES WITH MEDICAL
414
413 422 424
425
427
427
427
RETIREES LIFE ONLY
24
25 25 25
25
26
26
26
SURVIVING SPOUSES
9
6 6 6
5
5
5
5
COBRA
4
4 2 1
2
3
3
3
WAIVER OF PREMIUM
LIFE INS
1
1 2 2
2
2
2
2
2017
SEPT
OCT NOV DEC
NEW HIRES
13
12
TERMINATIONS
18
23
NEW RETIREES MEDICAL
2
2
NEW RETIREES LIFE ONLY
1
1
DECEASED # LIFE CLAIMS
1
2
Not
OTHER COVERAGE
available
CHANGES
24
yet
ACCOUNT CHANGES
7
ACTIVE WITH MEDICAL
1205
ACTIVE NON MEDICAL
75
RETIREES WITH MEDICAL
427
RETIREES LIFE ONLY
26
SURVIVING SPOUSES
5
COBRA
3
WAIVER OF PREMIUM LIFE
INS
2
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Employee Benefits Department
1. Distribution of Weekly Blasts
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletters
4. Weekly meetings with Bryan
5. Original Date of Hire Audit
6. Weekly EGWP meetings (4)
7. HSA Discussion meetings (2)
8. Design Guide Walk Through Meeting with Envision
9. Meetings on Benefit Changes (2)
10. Meetings with Worxtime (3)
11. Employee Benefit End of year meeting
12. Group Insurance Billing meeting with Tina Boan
13. Retiree Mass Mailing - Annual Mandatory Notices
14. 3 Retiree Enrollments
15. 1 Domestic Partnership Establishment
16. Stop Loss RFP Selection Committee Meeting
17. 3 Open Enrollment Meetings
18. Maria met with Danny Kolhage regarding changes
19. 4 Employee Benefit discussion meetings
20. Prepared retiree and active open enrollment packets to send out
21. $250 Subsidy Meeting
22. School Board Benefits & Risk Manager Committee
23. Retiree Mass Mailing regarding the $250 subsidy
Fire Rescue:
The new Fire Training Academy facility is open and the Firefighter II program has been
reinstated.
• Completed 100% construction plans for Cudjoe Fire station with plans being permitted
soon.
• Monroe County Fire Rescue is assisting Key West Fire Rescue by providing two (2)
ALS rescue trucks and crew for Fantasy Fest 2017.
• Continue to assist numerous residents with debris removal and other hurricane recovery
efforts.
• Interviewed for fire rescue fleet mechanic position, and have selected and offered an
applicant the position.
• Staff officers worked diligently to accurately reconcile all departments 214 forms and
have turned into OMB for hurricane reimbursement efforts.
EMERGENCY MANAGEMENT
• Emergency Management continues to dedicate one hundred percent of its time to the
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Hurricane Irma response and recovery effort.
EMS /TRAUMA STAR
• Trauma Star flew seventy -three (73) patients to mainland hospitals for definitive care in
the month of September.
• Three (3) Paramedics began our Flight Medic training and orientation program.
• Four (4) Nurses began our Flight Nurse training and orientation program.
• Seven (7) flight crew members completed Helicopter Crew Resource Management and
Ground Crew Training.
• Completed Bi- annual ALS license renewals for all ALS apparatus and Air Ambulances.
• Conducted our quarterly trauma star safety meeting
• Attended Marathon High School College day to recruit personnel for Monroe County
Fire Academy.
• Conducted a post Hurricane Landing Zone survey of all LZ's in County.
• Continued structured monthly EMS training / assessment program that is being delivered
on a rotational basis for all career personnel.
• To continue our compliance with our established strategic objectives for fire rescue, we
have received patient follow up data from receiving facilities on 9 patients for the month
of September.
• Continued with field training of paramedics on quality assurance /billing issues of ePCR
reports.
KWIA (EYW)
• Assisted Headquarters with post -storm documentation (schedule, payroll, form 214's,
etc.)
• Completed 4 days of mutual aid training with Naval Air Station Fire Department. The
training also satisfied ARFF (Air Rescue Fire Fighter) personnel's annual FAA required
Live Fire Burn training.
• Completed quarterly Airfield Periodic Inspection and accompanying requirements
(conductivity meter testing for foam, fluff product, and response drills).
FIRE MARSHAL
• Continue inspections of IRMA related damage and progress of repair
• Address citizen complaints of Post IRMA violations
• 3 fire investigations of Upper Keys Fires
• Continue monitoring safety plans for Temporary Debris Management Sites (TDMS),
three (3) sites;
• Inspected sites for debris reduction through air curtain operations
• Applying FEMA P -325 Public Assistance Debris Management Guide; Appendix G —
Debris Collection and Management Site Hazard Analysis, Safety Plan
• Two (2) Community meetings regarding post storm activities and repairs
• Twenty -nine (29) Life and Fire Safety Inspections
• Two (2) commercial properties; referred to Code Compliance — Building Department,
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non - permitted work
• Fifty -three (53) Plans Reviews
• Two (2) Conference calls, Station 11 construction plans
• Four (4) Fire investigations
FIRE ACADEMY /TRAINING
• Target Solutions — continuing education and SOP training, online. Also worked on
tagging assignments for ISO reporting. Also working on running reports for completions.
• Facility training for three shifts with Live Fire Burns.
• BC evaluation checkoffs for academy PO's.
• Resumed FF 2 class with 13 students from throughout the County.
• New hire training held for four (4) new Fire/EMS recruits.
• Attended Career day at marathon high school to market fire department and training
academy
• Post storm cleanup of trailers, including waxing and inventory of contents.
• Classroom utilized by Trauma Star crews for CRM (Crew Resource Management) class.
Social Services:
OAA, Older Americans Act Programs
Nutrition (Information in this section is for the period 7/21/2017 - 8/20/2017:
• C -1 Congregate Meals totaled 1261 units during this period.
• C -2 Home Delivered Meals Hots totaled 252 units, and Home Delivered Meals Frozen totaled
2340 units.
In -Home Services (Information in this section is for the period? /21/2017 - 8/20/2017:
• III -B Chore: 23.75 units this period, 512.25 unit's year -to -date.
• III -B Screening and Assessment: 0 units this period, 58.5 units year -to -date.
• III -B Homemaking /Personal Care: 459.75units this period, 3151.25 units year -to -date.
• III -E Screening and Assessment: 12 units this period, 45.5 units year to date.
• III -E Chore: 8 units this period, 254 units year -to -date.
• III -E In -Home Respite: 56 units this period, 550units year -to -date.
• III -E Facility Respite: 524.5 units this period, 4886 units year to date.
Non -OAA Programs
• CCDA (Community Care for Disabled Adults) for August 2017:
• Case Management: 9.25 units for the month were produced
• Homemaking: 90.25 units for the month were produced
• Home - Delivered Meals: 90.25 meals for the month were provided
• Personal Care: 23 units for the monthly were produced
ADI (Alzheimer's Disease Initiative) for the period 7/21/2017 - 8/20/2017: 205 units were produced
for IN HOME RESPITE and 1563.75 units year to date. 1139.75 units for this period for FACILITY
RESPITE and 1834.75 year to date.
7
HCE (Home Care for the Elderly Program) for the period 6/30/2017 - 7/1/2017: 0 billable units this
period 210 billable units year -to -date at the beginning of the contract year.
Monroe County Transit
Department Activity for October 2017
One -way trips provided: 1628
Unduplicated clients served: 228
Special Needs Clients registered: 684
Social Services Department — October 2017
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 631
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stam
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what availabl
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals 261
Unduplicated Welfare client households that received service 92
New Welfare cases receiving service 33
Low Income Home Energy Assistance Program cases- 142 $40,629.17
SHIP Cases 24
WAP Cases 18
Home and field visits 37
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi - annual updates for In -Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
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Office visits 404
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
BAYSHORE MANOR
Bayshore Manor's current census is sixteen residents. The current census is six private pay and
10 subsidized residents. Bayshore Manor provided 149 hours of OA3E respite care and 0 hours
of CCE and ADI care this month. Bayshore Manor has five OA3E clients.
There are two clients on the waiting list.
Revenue for October 2017 $30,100.86
Expenditures for the same period $5,006.14
Percentage of the budget spent year to date .57%
Engineering:
Senior Nutrition Center — Contractor has re- mobilized and is scheduled to be substantially
complete with work December 1, 2017. Equipment is being ordered to coincide with
construction completion.
MCSO Property Locker — Demolition is completed. Contractor is starting with the build out
and the anticipated substantial completing mid - January, 2018
Higgs Beach Atlantic Boulevard Relocation — The conversion process is underway and
was originally expected to take ten to twelve months. The consultant for the County has
verbalized that DEP is being uncooperative on this project.
Bernstein Park— Hurricane Irma has impacted the completion of this project. The
contractor is wading through numerous insurance claims and therefore will not complete
the project for an additional three to six months.
Cudjoe Fire Station — Architect has first round of revisions from the permitting
department and is currently making the revisions to the plan set. Once complete an RFP
will be advertised to secure a contractor.
Plantation Key Government Center — Design Development is 100% complete; the
construction documents are 30% complete. The architect is meeting with the future building
occupants showing them 3D walkthrough of their space. CMAR ranking was Friday,
October 27, 2017. A recommendation is on the November BOCC agenda.
Marathon Library — Team has provided feedback on 90% design and distributing 100%
updates first week of November. Once 100% design is in hand, design will be distributed to
the school board and fire marshal for final pre - permitting approvals.
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Transfer Stations — The modular buildings being used for the new scale houses have been
placed on hold by the manufacturer to construct FEMA trailers. Contractor is working the
issue and will remobilize when materials become available in December or January pushing
the substantial completion of this project to April, 2018.
Rowell's Water Front Park — Public meeting was held according to grant requirements.
Design continues according to FDOT schedule. 100% design complete scheduled for
September 30, 2018.
Higgs Beach Sand Re- nourishment — Plans have been submitted to FDEP for
permitting. This permitting process can take anywhere from four months to eighteen
months depending on a Post -Irma Bathometric and Benthic surveys.
ROAD DEPARTMENT
Upper Keys
➢ Buzz Bar Operation(pre Irma) --
-- -3.76 miles
➢ Mowing Operation(pre Irma) ------------------------------------- 20.23 miles
➢ Sign Department(POST Irma)------------------------------ - - - - -- -New signs
Installed 127, new posts installed 22, and locates performed 8.
➢ Sweeping operation (pre Irma)------------------------------- - - - -34 miles
➢ Trashed bags picked up (pre Irma) ---
➢ Trim trees on SUP (pre Irma) ---------
➢ Weed eat operation(per Irma)-------- -
Rd
➢ Safety Meeting --
➢ Prep for Irma - - --
➢ Deliver cots to FIU- -- EOC ----
➢ POST IRMA CLEAN UP - - - - --
- - - - -- -100 approx. 17001bs
----------- - - - - -8 miles
------ - - - - -- -all of cr905 and Card Sound
------------- - - - - -- 09/29/2017
- - - -- 09/05/2017 - -- 09/08/2017
------------- - - - - -- 09/06/2017
---------- - - - - -- -start 09/12/2017 to
present date
NOTE: Upper Keys road department delivered supplies to the POD'S in Big Pine Key
and Marathon throughout the POST Irma relief operation; also we worked at the POD'S
handing our water and MBE's, and other supplies to residents
We worked at the Marathon Airport clearing the wood line and filling in the mud at the
parking area with #57 rock
We fueled Communication Generators and Light stations throughout the Keys every day
We delivered and picked up cots at FIU emergency operations center
We took down and removed damaged metal carport at the communications office in
Marathon Yard
Assisted Marathon facilities dept. in the removal of trees and debris
Cleared one mile of US RT1 at MM 95 north requested by MCSO that was completely
blocked with debris causing the traffic to travel North in the Southbound lane.
Escorted and assisted the National Guard in emergency clean operations.
Clearing ALL or CR 905 starting Monday night 09/11/2017 at 18:00 hrs and finish at
06:00 Tuesday morning 09/12/2017
Assist Upper Keys facilities department in putting up Hurricane shutters and securing
buildings.
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PROJECT MANAGEMENT / FACILITIES
Senior Nutrition Center — Contractor has re- mobilized and is scheduled to be substantially
complete with work December 1, 2017. Equipment is being ordered to coincide with
construction completion.
MCSO Property Locker — Demolition is completed. Contractor is starting with the build out
and the anticipated substantial completing mid - January, 2018
Higgs Beach Atlantic Boulevard Relocation — The conversion process is underway and
was originally expected to take ten to twelve months. The consultant for the County has
verbalized that DEP is being uncooperative on this project.
Bernstein Park— Hurricane Irma has impacted the completion of this project. The
contractor is wading through numerous insurance claims and therefore will not complete
the project for an additional three to six months.
Cudjoe Fire Station — Architect has first round of revisions from the permitting
department and is currently making the revisions to the plan set. Once complete an RFP
will be advertised to secure a contractor.
Plantation Key Government Center — Design Development is 100% complete; the
construction documents are 30% complete. The architect is meeting with the future building
occupants showing them 3D walkthrough of their space. CMAR ranking was Friday,
October 27, 2017. A recommendation is on the November BOCC agenda.
Marathon Library — Team has provided feedback on 90% design and distributing 100%
updates first week of November. Once 100% design is in hand, design will be distributed to
the school board and fire marshal for final pre - permitting approvals.
Transfer Stations — The modular buildings being used for the new scale houses have been
placed on hold by the manufacturer to construct FEMA trailers. Contractor is working the
issue and will remobilize when materials become available in December or January pushing
the substantial completion of this project to April, 2018.
Rowell's Water Front Park — Public meeting was held according to grant requirements.
Design continues according to FDOT schedule. 100% design complete scheduled for
September 30, 2018.
Higgs Beach Sand Re- nourishment — Plans have been submitted to FDEP for
permitting. This permitting process can take anywhere from four months to eighteen
months depending on a Post -Irma Bathometric and Benthic surveys.
Correction Facilities
Stock Island Detention Center — September & October 2017
• Contractor continued installation of new Chillers.
• Contractor performed PM on the Elevators.
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• Contractor continued the installation of the new Chiller on the Sheriff's Headquarters
Building.
• Contractor continued the installation of the new fence around the Jail.
• Contractor continued the renovations of the DJJ for the new Evidence locker.
• Contractor repaired Vehicle Gate, damage from Irma.
• Contractor repaired roof damage, from Irma.
• Contractor repaired Boilers damage, from Irma.
• Contractor assisted in the installation of a new Re use Pump, damage from Irma.
• Contractor removed flooding in the Elevator pits from Irma.
Monroe County Detention Center - Stock Island
Percentage of customer requested work orders completed wtthln 3 days with KPI
38 % of 124 C ustom e r requested work orders were completed
within 3 days during Sept. and Oct. 2017
137.00
W% Complete YKp[ .,WO Completed 3days
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U % Complete
1455 1!S%
61% 65% 44% L8% SU% 51% 44% 42% 48% 5595 W% 39%
41% 45% 4% 34%
Y KP[
0 -L3 1 -19
1.4 1.82 1.69 1 -23 1.11 1.25 13i 9 -W 1.14 133 1.19 1.09
1.02 1.19 2.W 1.04
u WC1 Completed 3days
120 139
91 118 14 84 63 64 60 40 SS 13 W 43
41 54 8 311
Facilities Maintenance /Parks & Beaches
Lower Keys Sept /Oct
Hurricane Prep IRMA-
• Shutters - Sand Bags
• Relocated vehicles to higher ground
• Staged equipment for quick deployment
• Moved all loose items indoors
• Rolled up Tennis Windscreens @ all park
• Locked and secured parks
Post IRMA —
• Cleared roads
• Took down shutters, opened up buildings
• Damage Assessments
• Made several temp repairs to make areas safe
• Debris cutting and removal from County Facilities & Parks Daily (ongoing)
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• Closed access to Vet Park, Big Pine Park, Blue Heron, and Stiglitz House due to severe
damage (remains closed)
• Limited access to Higgs Beach until all safety issues were resolved
• Closed access to other LK parks until they were made safe and inspected
• Several meetings regarding FEMA funding
• Escorted Public Adjusters and Adjusters International around several locations
• Work on Site ID paperwork per building /park to determine storm related costs
• 3 Bay Doors replaced at FS 9 and 1 Bay Door replaced @ FS 13 (IRMA Damage)
• Cleaned up and replaced ceiling tiles in several locations from water damage
• Assisted with getting several Disaster Relief Sites up and running ( Base Camp @ BPK
Road Prison, BPK Comm Park, SeaBase Camp, etc)
• Unloaded pallets of food and relief supplies at various locations in Big Pine
• Pumped out water and added 57 rock to Pines Park to make safe for Zombie Bike Ride
• Installed new play equipment @ Higgs Beach, Astro City and Wilhelmina Park
Upper Keys
Murray Nelson Government Center:
• Hurricane Preparedness IRMA Shutters - Sand Bags
• Assessment of Building
• Contractor Inspected Elevator prior to County opening doors
• Murray Nelson Reopened September 25, 2017
• Six (6) events were scheduled in the Murray Nelson Auditorium
• Canceled (6) events due to Hurricane Irma
• Fema Inspectors set up Meetings September 27,2017 thru October 1, 2017
OCTOBER 2017
• Provided Assistance for six events in the auditorium: 4 of the 6 Events were FEMA
related.
• Debris Removal Trees
• Cleanup Hurricane IRMA
Social Service Department / AARP:
• Hurricane Preparedness IRMA Shutters
• Assessment of Building
• County Reopened September 25, 2017
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane IRMA
• Remove all Shutters
• Fix Toilet Problem Social Service
13
• Repair Senior Center Leaking Faucet
• Moved Food Boxers to Reception Area in social Services
Plantation Key Courthouse:
• Replace letters on Dennis Ward sign September 1, 2017
• Installed No Smoking Signs September 1, 2017
• Hurricane Preparedness IRMA Shutters
• Assessment of Building
• Contractor Inspected & Fixed Elevators prior to County opening doors
• County Reopened September 25, 2017
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane IRMA
• Remove all Shutters
• Replace Lights Judge Garcia waiting area Hallway
• Fixed Toilet Water Flapper in Ladies Restroom
• Change Lights 1 st floor Ladies Restroom
• Fix Insulation in Mechanical Room
• Chipped & Replaced Concrete Raised Sidewalk Court Rm B Tripping Hazard
• Replaced Stained Ceiling Tiles Front Lobby
Ellis Building:
• Hurricane Preparedness IRMA Shutters
• Assessment of Building
• Contractor Inspected & Fixed Elevators prior to County opening doors
• County Reopened September 25, 2017
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane Irma
• Remove All Shutters
Duplex Residence:
• Hurricane Preparedness IRMA Shutters
• Assessment of Building
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane IRMA
• Contractor Fixed A/C Unit
Tavernier Fire Station # 22:
• Hurricane Preparedness IRMA Shutters
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• Assessment of Building
OCTOBER 2017
• Debris Removal Trees
• Worked on Air Compressor
Roth Building:
• Hurricane Preparedness IRMA Shutters
• Debris Removal
OCTOBER 2017
• County Reopened September 25, 2017
• Turn on Generator at Roth Building — Emergency 10 -27 -17 Food Truck Clipped Pole
Toll Booth — Card Sound:
• Disconnect Electric from Generator September 1, 2017
OCTOBER 2017
• Move Financial Boxes to Murray Nelson Room 218
Islamorada Library:
• Hurricane Preparedness — IRMA Shutters
• Assessment of Building
• County Reopened September 25, 2017
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane IRMA
• Remove all Shutters
• Fix Men's Urinal
• Temporary Repair Roof
Key Largo Library:
• Hurricane Preparedness IRMA Shutters
• Assessment of Building
• County Reopened September 25, 2017
OCTOBER 2017
• Debris Removal Trees
• Clean Up Hurricane IRMA
• Remove all Shutters
• Repaired Fallen Ceiling Tiles
• Temporary Repair Roof
• Unclog Main Sewer Line Ladies Restroom
Magnolia Public Works:
• Hurricane Preparedness IRMA
• Assessment of Building
OCTOBER 2017
• Debris Removal Trees
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PARKS & BEACHES: SEPTEMBER 2017
Key Largo Community Park:
Rowell Waterfront Park:
Friendship Park:
Sunset Park:
Sunset Boat Ramp Park:
Harry Harris Park:
Old Settlers Park:
Hurricane Preparedness IRMA
Assessment of All Parks
End of September all Parks still Closed
Public Works Upper Keys — Facilities & Parks Employees helped at the EOC in Marathon
starting September 12, 2017 with various duties.
Front Desk Check in, Maintenance, Custodial, Supplying Sand Bags, Translators for
Fema Stations
PARKS & BEACHES: OCTOBER 2017
Key Largo Community Park:
• Debris Removal Trees — A lot of Clean up Being done So we Can open Park
• Put Plywood & Caution Tape around Park - Secure for No Access to Park
Rowell Waterfront Park:
• Used as Temporary Debris Collection Site
Harry Harris Park:
• Extensive Damage From Hurricane IRMA
• Put Plywood & Caution Tape around Park - Secure for No Access to Park
Friendship Park:
Debris Removal Trees
Clean Up Hurricane IRMA
Pressure Wash Basketball Courts
Key Largo Park Opened October 23, 2017
Friendship Park Open
Sunset Point Park Open
Sunset Boat Ramp Park Open
FLEET MANAGEMENT
PRE -STORM
• Ordered and received fuel
• Ordered and received essential hurricane supplies; tires, windshield wipers, tire plugs,
cleaning supplies, etc.
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• Provided storm related communication and customer services
• Communicated with EOC
• Communicated with county fuel contractor
• Communicated with county generator contractor
• Topped off assigned Fleet vehicles with fuel
• Topped off fuel station holding tanks
• Topped off generator fuel tanks
• Topped off fuel tanker truck
• Relocated vehicles and equipment to higher ground
• Relocated outdoor items indoors away from potential wind hazard
• Secured mechanics personal tools and tool chests
• Secured Fleet offices, computers, tools, files and equipment
• Test ran generators
• Tested electronic /automated fuel facilities and equipment
• Programed electronic fuel keys
• Provided fuel master keys
• Documented all the above
DURING -STORM
• Communicated with EOC
• Communicated with county fuel contractor
• Communicated with county generator contractor
• Maintained generator fuel levels
• Communicated with Fleet employees in and out of county
• Documented all the above
POST -STORM
• Communicated with evacuated Fleet personnel. Assisted in getting back in the county;
back to work
• Communicated with Fleet personnel inside county; directed, assigned and managed
emergency duties and responsibilities
• Communicated with county fuel contractor. Assisted in setting up round the clock fuel
delivery's for emergency generators, fuel holding tanks and tanker truck
• Communicated with county generator contractor. Assisted in getting passage into county,
assisted in setting up temporary portable generators; repaired and managed county
generator inventory
• Inspected garages and facilities for safety and damage. Reported findings to EOC
• Cleaned facilities of storm debris
• Provided temporary facility repairs
• Prepped and re- opened garages for business
• Prepped and re- opened garage offices for business
• Answered phones, provided storm related communication, and customer services
• Maintained fuel inventories; monitored, ordered, and received fuel deliveries
• Provided generator maintenance and repairs
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• Provided fuel facility maintenance and repairs
• Provided vehicle and equipment maintenance and repairs
• Ordered and received hurricane related repair parts and supplies
• Repaired and replaced damaged tires
• Provided emergency road service and assistance
• Communicated with vehicle tow truck companies; establish services as needed
• Prepped and assisted with moving vehicles and equipment back to garage compounds
• Programed and reprogramed electronic fuel keys
• Manually fueled EOC approved recovery vehicles with master key
• Pressure washed fuel facilities
• Pressure washed vehicles and equipment
• Provided generator oil and filter changes
• Documented all the above
NON - HURRICANE ACTIVITIES
• Garage monthly safety training temporarily -on hold
• 3 garage inventory reviews temporarily -on hold
• Completed Marathon and Upper Keys lift repairs from inspection
• Revisions for Fleet Department web page temporarily -on hold
• Reinstall Dean Lopez emergency generator - pending
• Replace portable generator at Dean Lopez destroyed by Erma flood water - pending
• Replace various vehicles and equipment destroyed by Erma flood water - pending
• Completed Marathon fuel port box installation
• Surplus sale of Marathon Airport ARFF fire truck- pending
• Completed repair of garage decal label makers
• Gato Building transfer switch repairs- ongoing
• Harvey Center generator repairs- ongoing
• New clam trucks for Solid Waste Dept. - pending
• Solid Waste Dept. brush cutter repairs- ongoing
• Corrosion control and painting of Key West and Marathon fuel tanks temporarily -on hold
• Mid -year vehicle surplus sale temporarily -on hold
• 2 Fleet Techs temporarily assuming Marathon Lead duties until position is filled
• Assisting with Marathon and Key West Airport surplus sales temporarily -on hold
• Marathon garage front align machine out of service; replacement - pending
• Marathon brake lathe out of service; replacement - pending
• Permanent installation of Magnolia Street facilities generator - pending
• Elevation of various emergency power generators - pending
• Reconfiguration of generator backups to the backups- pending
• Cudj oe Substation generator repair-ongoing
• Safety certification for Key West chain and hoist I- beam - pending
• Completed replacement of 2 emergency power generator exhaust systems
• Replacement of 2 additional emergency power generator exhaust systems- ongoing
• Several mechanics voluntarily working overtime trying to keep up while positions remain
unfilled
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• Revisions to Fleet policy manual temporarily -on hold
• Written SOP's for vehicle procurement and surplus temporarily -on hold
• Seeking Key West establishment who can provide vehicle front end alignments - pending
• Three garages combined processed and distributed approximately (29,000) gallons of
unleaded and (15,000) gallons of diesel fuel
• Three garages combined provided preventative maintenance and completed
approximately (170) unit safety inspections
• Three garages combined opened and /or completed approximately (490) work orders
• Three garages combined presently have (100) active work orders
• Professional accounting assistance for updating Fleet billing format temporarily -on hold
• Corrosion control and painting at Marathon fuel facilities temporarily -on hold
• Corrosion control and painting of Marathon drive on lift temporarily -on hold
• In -house CDL driver prep training - pending
• Received, prepped, and activated 1 new mid -size pickup truck for Building Department
• Received 1 new mid -size pickup truck for Emergency Management Department
• Received, prepped, and activated 1 new Ford Explorer for Airport Marathon
• Prepped and activated 8 new Ford pickup trucks for Public Works Departments
• Prepped and activated 1 new fork lift for Solid Waste Department
• Prepped and activated 1 new plug -in Ford CMAX for Extension Service Department
• 1 new ARFF Fire Rescue Truck for Airport Key West -on order
• 1 new Ford crew cab special pickup truck for Airport Key West -on order
• 1 new Ford extended cab pickup truck for Airport Marathon -on order
• Received prepped and activated 1 new Ford pickup truck for Airport Key West
• Received prepped and activated 1 new Gator utility vehicle for Road Department Upper
Keys
• Received 1 new Gator utility vehicle for Parks and Beaches Lower Keys
• Received prepped and activated 1 new storage box trailer for Parks and Beaches Lower
Keys
• Updating contents labels for garage hazardous waste drums- pending
• 3 county units remain out of service due to airbag safety recall
• Processed monthly Safety and PMI due reports for County, Sheriff, Social Services,
Airports, and Health Department
• Processed monthly fuel billing accounts receivables for all in- program county
departments
• Processed outside monthly fuel billing for School Board accounts payables
• Processed monthly repair invoices and outside billing for not in- program departments
• Processed daily and monthly parts and supply accounts payable invoices
• Processed accident repairs for Risk Management and various departments
• Processed factory recalls for various departments
• Verified toll by plate invoices for various departments
• Standardization of Fleet oil and lubes- pending
• Standardization of Fleet batteries- pending
• Interviews for Lead Mechanic Marathon - ongoing
• Interviews for Fleet Business Manager- ongoing
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• Interviews for Apprentice Mechanic Upper Keys - position re- posted
• Completed interviews for Apprentice Mechanic Marathon; package forwarded to human
resources with recommendation to fill position
• Emergency management fuel and ground support documentation temporarily -on hold
• Corrosion control and painting of Key West shop truck- pending
• Disposal of obsolete and defective Fleet equipment temporarily -on hold
• Garage facility enhancement all areas temporarily -on hold
• Prepping of Fleet supply, delivery and storage truck temporarily —on hold
• Prepping of Mechanic 2 assigned trucks- pending
• Completed FY2018 Fleet Liaison list
• South Florida Workforce Investment Board seeking approval to purchase County fuel -
pending
• Fleet staff training and refresher training- ongoing
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SOLID WASTE MANAGEMENT 0
Recycling Department
The recycling coordinator has primarily been helping with hurricane related tasks for the Solid
Waste Department. These largely consist of assisting the public with questions about debris and
disposal, as well as curbside recycling and trash questions (and everything in between). She has _
also learned new administrative tasks, such as how to process scale tickets in order to help close
the post -storm backlog and keep up with current workloads.
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