Item X2County of Monroe
The Florida. Keys
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
_ Mayor Pro Tern David Rice, District 4
Danny L: Kolhage, District 1
o Heather Carruthers, District 3
Sylvia J.:Murphy, District 5
County Commission Meeting
November 14, =2017
Agenda Item Number: X.2
Agenda Item Summary #3580
REVISED BACKUP DAY OFMEETING: revised Sec. 8 Hours. of Operation, Page. 6 ..
BULK ITEM: No DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
yes
AGENDA ITEM WORDING: Approval of a contract with the FKSPCA (Florida Keys Society
the Prevention of Cruelty to Animals, Inc.) for operation. of the animal control shelter in Marathon
and enforcement of animal control codes between MM16.7 -and MM70 and - termination of the
existing contract assigned from the previous operator. Funding is through ad valorem tax..
ITEM BACKGROUND_ : The FKSPCA was the. only respondent to the RFP for animal control
.services between MM16.7 and MM70. Their proposal included a proposed annual stipend of
$425,500 - After staff discussions with the FKSPCA, a stipend of $425,500.00 /year was agreed with
annual CPI adjustments in future years on the anniversary date of the new contract. The term of the
contract runs through June 30, 2020.
PREVIOUS. RELEVANT BOCC ACTION: The BOCC approved the assignment from SHARK
to FKSPCA of the contract to. operate :the Marathon shelter on October 21, 2015. On September 21,
2016, the BOCC approved the 5th amendment to the contract which clarified which County vehicles
were leased to the FKSPCA. On May 17, 2017; the BOCC approved the 6th amendment increasing
the annual stipend by the CPI increase of 2.1% to $254,531.52. At its July 19, 2017 meeting, the
BOCC approved issuance of an RFP for animal control services effectively agreeing to a termination
of the existing agreement upon award of the new contract.
CONTRACT /AGREEMENT CHANGES:
Replaces the existing contract assigned from SHARK to FKSPCA
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
REVISED Contract - FKSPCA (inserted rev. Page 6 revising Sec. 8 Hours of Operation and
signature page stamped 11/13/17) 11 13 17
2017 -11 -06 email exchange
a
FINANCIAL IMPACT:
Effective Date: 14 November 2017
Expiration Date: 30 June 2020
Total Dollar Value of Contract: $425,500 per year as adjusted by CPI increases
Total Cost to County:
Current Year Portion: $403,937
Budgeted: Yes
Source of Funds: ad valorem
CPI: in future years
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details
If yes, amount:
Replaces the current contract with a new one in which the annual stipend is increased.
REVIEWED BY:
Kevin Wilson
Completed
11/06/2017 10:01 AM
Patricia Eables
Completed
11/06/2017 3:05 PM
Budget and Finance
Completed
11/06/2017 3:34 PM
Maria Slavik
Completed
11/06/2017 3:36 PM
Kathy Peters
Completed
11/06/2017 3:56 PM
Board of County Commissioners
Pending
11/14/2017 9:00 AM
CONTRACT
(Operation of Marathon Animal Control Shelter and Middle Keys Animal Control)
:THIS CONTRACT, entered this 14th- of November, 2017,. by and between the Board of: -
County Commissioners of Monroe County, -Florida (hereafter "County" or "Board "), and
Florida Keys Society for the Prevention of Cruelty:to. Animals, Inc. ( "FKSPCA "), a non -profit
organization existing under the laws of the State of Florida, (hereafter "Contractor ").
WHEREAS, County has certain: responsibilities under State and County laws to provide animal
. .. . .
control services and enforcement of laws related to animals; and
WHEREASjt has been determined that it is in the best interest of the residents of and visitors to
the County that a contract be entered into with a private provider of such:services; E
NOW THEREFORE, IN CONSIDERATION OF the mutual' promises contained herein, the
parties agree:as follows:
I.. TERM OF AGREEMENT:
This agreement shall be effective on November 15, 2017, and end at - 12:00. midnight on June 30,
2020. The term of this .agreement shall be renewable in accordance with Section V.
II. AMOUNT OF AGREEMENT /AVAILABILITY OF FUNDS.
The County, in consideration of the Contractor substantially:and satisfactorily ; performing and
: Y.
carrying, out the duties of the County as to providing. animal control services and enforcement of
laws related to animals in Monroe County, Florida, shall pay to the Contractor the sum of Four
Hundred Twenty -five Thousand Five Hundred and 00/100 ($425,500.00) - Dollars per year.
If funds cannot be obtained or .cannot be continued at: a level sufficient to allow for continued
reimbursement of expenditures for services specified herein, this agreement may be terminated
immediately at the option of the Board :.by written notice: ''of termination delivered to the
Contractor. The Board shall not be' obligated to pay for any services or goods provided. by the
Contractor :after the Contractor has received written notice of termination, unless otherwise
required bylaw.
III. PAYMENT:
Payment will be made periodically, on a reimbursement .basis, as hereinafter set forth.
:Reimbursement: requests: will be submitted- to the Board .via the CIerk's Finance Office. The .
County shall only reimburse, subject to the funded amounts below, those reimbursable expenses
which are reviewed and approved as complying -with Monroe County Code of Ordinances, State
laws: and regulations and Attachment A - Expense Reimbursement Requirements-. - Evidence of
payment by:the Contractor shall be in the form of a letter, summarizing the expenses, with
supporting - documentation (e.g. copies of invoices) attached. The letter should contain a
notarized certification statement. An example of a reirbursement request cover letter is
included as Attachment B. The Contractor's final invoice must be received within thirty (30)
days after the.termination date of this contract as shown in Article I above.:
After the Clerk of the Board examines and approves the request for reimbursement, the Board
shall reimburse the Contractor. However, the total of said reimbursement expense payments in
the aggregate sum shall not exceed the annual total amount shown in Article II of this agreement.
The Contractor must provide to the .County the documentation listed in items (a) through (f) on
an annual, basis and upon request. by the County. Payments are subject to: this information being
provided on an annual basis or upon request by the County:
(a) IRS Letter of Determination indicating 501(c)(3) status;
(b) List of the Organization's Board of Directors; for each board.member.please indicate when
elected to serve and the length of term of service;
(c) Evidence of annual.election of Officers. and Directors;
(d) IRS Form 990 from most recent fiscal year for all organizations;
(e) Organization's Corporate By -Laws, which must. include the organization's mission, board
and membership composition, and process for election of 'officers;
(f) Organization's Policies and Procedures Manual which must include hiring policies for all
staff; :drug and alcohol free workplace : provisions, and equal . employment opportunity
provisions;
The Contractor shall cooperate with County monitoring visits that the County may request
during the contract year, and shall provide such other reasonable reports and information
related to compliance with applicable laws; contract provisions:. and the scope of services
that the County may request during the contract year.
IV. SCOPE OF SERVICES:
A. The .Contractor shall provide all staffing, equipment, and supplies necessary to
provide complete animal control and enforcement services from Mile Marker 16.7
(the Harris Channel Bridge) to Mile Marker 70, including the: cities of Marathon, Key
Colony Beach, and Layton, on a twenty -four hour, :seven day per week:basis, and to
operate the Marathon Animal Shelter located at 10550 Aviation.: Boulevard,
Marathon, Florida 33050, (hereinafter "Shelter" or "service area ").
1. STAFF: The Contractor will fully staff, operate, and perform all
s. current functions of the Shelter, as further identified in the training
manual to be prepared by Contractor; said training manual will be
reviewed and approved by the County Administrator or his designee
prior to implementation. The Contractor shall provide a list of,
employees by name and title, including but not limited to, shelter
manager(s) and animal- control officer(s). Since this contract is - a .
service agreement, staffing is of paramount importance. Contractor
2
shall provide services using the following standards, as a minimum
requirement:
a.. The Contractor _shall provide all: necessary personnel. to' .provide the
services under this contract. The personnel shall not be employees of
or have any contractual relationship with the County.
b. All personnel engaged in performing services under this contract shall
be fully qualified, and, if required, to be authorized or permitted under
State and local law to perform such services:
2. COMPLIANCE WITH: LAW: The Contractor shall cooperate with the
Monroe County Health. Department and follow all local and state laws, regulations, and
procedures, including. :but. not limited :to F.A.C. 10D- 3.091, Procedures .for Control of ...,
Specific Communicable Diseases -and Chapter. 64B 16 -29, Animal .Control Shelter
Permits. ..
3. CARE OF ANIMALS:
(a) The .Contractor will receive ;and properly confine all animals - that are
brought to the Shelter or which become the: responsibility of the Shelter.
All .animals in the custody of the Contractor shall have a constant supply - -
of freshwater and be fed a diet appropriate for their species breed, age,
and physical: condition. Each shelter facility has a perimeter fence to
.confine all animals. to the facility grounds and to restrict wildlife from
accessing the property; in this regard; Contractor is not to :place food or
water outside of the Shelter's: fenced area(s) unless .it is in an appropriate
cat or raccoon trap.
(b) The Contractor shall provide.appropriate. care. for sick and inj tired, animals
in its custody and shall obtain the services of a veterinarian who is
licensed by - and in good standing- with the Board of Veterinary Medical
Examiners for the State of Florida, for consultations :and/or professional
services.
(c) : The Contractor shall. provide the personnel and materials necessary to
humanely euthanize all animals . designated for euthanasia by the
supervisors or designees of the- Shelter. The primary drug to be utilized
Par euthanasia shall - be sodium pentobarbital; and the .Contractor shall .
administer euthanasia . to those animals designated for destruction in a -
humane manner and consistent mith state and county laws and regulations.
The Contractor's personnel who perform euthanasia will have appropriate
certificates attesting to the employee's;- authority to perform euthanasia,
and copies of . the certificates will be forwarded to the County
Administrator or his designee.
(d): The Contractor . shall provide heartworm testing to all - adoptable dogs, .
provide deworming to all adoptable animals, and- shall have a program. in
3
place for flea and tick control. Feline leukemia testing, up to $12.5.0 per
animal or by agreement with the Contractor, will be funded by the County
in order to determine whether the animal -is adoptable. If the animal is
adopted, then the person adopting the animal. should pay the expense
incurred for the testing, and. the Contractor will remit those funds -to the
County.
4. MAINTENANCE OF PREMISES: The Contractor. shall maintain the Shelter_,
including ken nel areas, cages and euthanasia_ .room, and all equipment in a
clean, safe, and sanitary manner.
5. ADOPTIONS:
(a) The Contractor shall ensure that rabies - inoculations will be given to . all
adopted and redeemed animals as, required by law.
(b) .The Contractor will provide an adoption. service through the, Shelter for
the purpose of securing suitable homes for adoptable animals. The
Contractor shall follow appropriate criteria to insure that each companion
animal is given a_ suitable home through basic screening .procedures that
evaluate both the animal to be released and the potential adopter in an
effort to assure that the. animals adopted are being placed in long -term
homes. The screening procedures shall be reviewed .periodically by the
County Administrator or his designee :as to form and practicality. All
adoptable.. animals will be available for inspection. by the public during
normal working hours-. . The Contractor shall utilize the _Adoption
Agreement attached hereto as Exhibit "GV unless modified by written
and signed directive from the County Administrator or hisAesignee.
(c) The Contractor shall enforce the provisions of the contract, including, but
not limited to taking any action necessary to ensure that an adopted
animal is spayed or neutered and licensed prior to releasing the animal. - or
transferring ownership to its. adopter.
6. ISSUANCE OF COUNTY LICENSES: The Contractor -will issue license
certificates and corresponding tags for dogs, cats,. and ferrets as required by
the Monroe County Code and collect and remit to the .County the fees
established by the: County Resolutions attached hereto as Exhibit:`B:' The
Contractor will be responsible for determining that all requirements have been
satisfied by an applicant prior to issuing a license certificate and shall remit all
fees to the County. The license certificates and corresponding tags are
numbered and and Contractor is responsible for returning copies of
each numbered certificate that is either issued or voided (including tag for all
voids) to the County Administrator or his designee on a bi- weekly basis.
4
7. POLICIES AND PROCEDURES MANUAL: The - Contractor shall maintain
a Policies and Procedures Manual for guidance of all staff. At a minimum, it
shall forth the following:
1. Goals and Objectives of the Organization.
2. Protocols for intake, care, adoption, return to owners, and other disposal of
animals,
3. Protocols for responding to calls for animal control services, whether in
the nature'of law enforcement, pick -up of dead animals, or other.
4. Protocols for daily maintenance of premises and equipment, including
vehicles.
5. Training Staff
a) Prerequisites for certain positions
b) Keeping staff current
6. Training provided* shall include:.
a) Shelter Policies & Procedures (required of all staff, including
volunteers)
b) Basic Pet Care
c). Veterinary Health Care..
d) Animal Behavior
e) Animal Handling
f) Breed Identification &. Characteristics.
g) Obedience Training
h) Behavior Problem Solving
i) Counseling Methods
j) Conflict Management (required of all law . enforcement personnel)
k) Grief Counseling
l) Telephone Manners and Customer Service Skills
*Items a & j must be at least in part provided in a classroom or
seminar typesetting, with live or video teaching. All other training
may be self- study, although some in- person or video training is
highly recommended. Training shall be provided appropriate to
the position filled by the worker, whether that worker is an
employee or a volunteer.
7. Adoption. Guidelines, which shall absolutely require sterilization of all
animals prior to release to adopter Other guidelines shall address, at a
minimum:
a. Consultation with the prospective adopter.
b. Prospective adopter's commitment to be responsible for providing
care, safe environment, and veterinary bills for life of the animal.
C. Animal's disposition and that of members (human and animal) of the
household to enhance as well as possible the probability of successful
placement.
5
8. HOURS OF OPERATIONS: At a minimum: the Marathon Animal Shelter
shall be open to. the public from 9:30 a.m. to 4:30 p.m: Eastern Time, Tuesday through
Friday, and 10:30 a.m. to 2:00 p;m:, Eastern time, on Saturday and Sunday.
Hours of operation may be adjusted only upon mutual written consent of. the County and
the Contractor. in the form of a contract amendment approved by both parties:
B. ENFORCEMENT SERVICES: The Contractor will provide complete animal
control and enforcement services within the Service Area described above, including, but
not limited to:
1. Training of Animal Control Officers: The Contractor shall provide that all animal
control officers, complete the .mandatory certification program outlined by Fla. Stat.
Section 828.27 (40 hours of training curriculum approved by the Florida Animal Control
Association); said training shall be . - completed on a timely -basis after a 90 -day
probationary period. The Contractor is to provide -the County Administrator, or his
designee,_ with: copies of the Animal Control Officer:Training Program Certificates.
2. Emergency services (24 -hours per day /7 -days a week) for Priority One: calls
which are:
a. Injured animal;
b. Bite cases; person bit by any warm- blooded creature;
c. Animal bites to other animals;
d. Wild animal in home;
C. Dangerous dog investigations;
f. Animal cruelty investigations;
g. Law enforcement requests. .: .
3. Patrolling service area on a regular and _ consistent basis; at -a minimum,
Contractor shall patrol service area once per week :with additional emphasis on areas
inhabited by endangered species.
4. Picking up dogs that are running at- large;
5. Picking up cats or raccoons captured in cat or raccoon traps; Contractor shall
notify the public of 'the availability of cat and raccoon traps.
6. Non= emergency animal pick up from residential homes during normal :operating
hours.
7. Picking up dead animals along County or City rights -of -way -and arrange for
proper disposal. in accordance with all applicable caws, regulations, and
ordinances:
6
8. Disposing of any animals that - are euthanized or that ' expire while in the care,
custody,, or control of the Contractor, in accordance with all applicable laws,
regulations, and ordinances. -
9. Investigating all reports of violation of local and state ordinances and regulations
relating to animal control: and, when warranted by the facts,: issue citations
(Resolution No. 290 =20I0 and animal control citation form attached hereto in
Exhibit "G3 "), and/or prosecute all .persons charged with violation of said
ordinances and regulations,:which includes representing Monroe County in court
proceedings when required:. Further, upon termination of this agreement, the
Contractor . shall. complete all cases originated by .: Contractor including
representing the. County in courtif necessary.
10. Complying with all applicable County ordinances and regulations as well as the
laws of the State of Florida.
C. FEES. The. Contractor shall collect and remit :to the County - all funds that are
collected for fees, such as license certificates; citations, penalties, adoptions, etc. required
to be collected pursuant to :Monroe County Code Sections 4 -3% 4 7 45, 4-46 and 4-66, and
Monroe County Resolution No. 240 -2006, as amended by Resolution Nos. 385 -2006 and
599 -2006, as same may - be amended from time to time; said Resolutions are attached
hereto and marked Exhibit 11 B." Checks received for these. fees shall be made payable to
Monroe County and remitted directly to the County. In this regard, the Contractor shall
issue numbered receipts and keep appropriate records of all funds received and shall
provide to the County Administrator or his designee on a bi= weekly basis copies of daily
cash reconciliation forms, daily bank deposit information and original license certificates
that are issued or voided. All funds must be deposited into specific Monroe County bank
accounts, and all requests for .waiver of any fines or fees owed to the :County must be . -
submitted in writing on the County - approved : affidavit form to-the Administrator
or his designee, said affidavit form is attached hereto and marked Exhibit ".G2.'! The
Contractor shall . only charge fees as outlined in Monroe County Resolution No. 240-.
2006 as amended by Resolution Nos. 386 -2006 and 599 =2006, as same may be amended
from. time to time; said Resolutions are attached hereto and marked Exhibit "U" The
Contractor shall not charge any fees for services at the :Shelter unless approved in writing .
by the Contractor and the Board :Of County Commissioners in the .f6rm..of a contract
amendment.
In addition to. the transactional, fees as set forth in the resolutions and as required to be
remitted to the County pursuant to Sec. 4 -39, Monroe County Code, the animal control
contractors may charge animal owner(s) or potential adopter(s) for services, including
sterilization pursuant to Sec. 823:15,. Florida Statutes vaccinations not covered by the
County, and any other services provided to the; public which are not required by the
County contract. The Contractor shall charge :no more to the public than the average cost
of any of the services provided which are not required under this contract.
7
D. REPORTS. On a bi- weekly basis, Contractor shall provide the County Administrator
or his designee with copies of all bite reports and citations that are issued. On a monthly
basis, Contractor shall submit a statistical report utilizing the form marked as Exhibit
"G4," as same may be amended from time to.time:
E. HURRICANE OR OTHER NATURAL DISASTER: - In the event of a hurricane or. .
other natural disaster, the Contractor shall make its best efforts to properly house and care
far all. animals. In this regard, the Contractor shall designate sufficient staff who will be
able to remain in the County to care during the disaster for the animals which have not been .
evacuated and :after- the disaster for animals not evacuated and any animals which are at
large. The Contractor will supply those employees' names, addresses, and telephone
numbers to the County Administrator who may, at his discretion; require the Contractor to
have the listed employees remain in the County during' and after a Category 1, 2, or 3
Hurricane or natural disaster.
F. PETS IN SHELTERS: Contractor shall provide the services'designated for.the Animal
Control /Shelter Contractor in the Pet Friendly Special Needs Clients. Sheltering Plan to
provide evacuation of pets of Special Needs Clients and assistance with care of said pets.
G. NON - RELIANCE BY NON - PARTIES: No person or entity shall be, entitled to rely
upon the terms, or any of them, of this Agreement to enforce or attempt to enforce or
attempt ao enforce any third -party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the County and the Contractor agree that neither the
County nor the Contractor or any agent, officer, or employee of either shall have the
authority to inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or.entities,: have entitlements or benefits under this Agreement separate
and apart, inferior to, or superior to the community in general or for the purposes
contemplated in. the Agreement.
V. RENEWAL: ...
The County: shall have the option to renew this agreement - after the original term, - for one (1)
additional five -year period. The contract amount agreed to herein maybe adjusted annually in
accordance with the :percentage change in the Consumer Price Index (CPI) :for all urban .
consumers (CPI =U)_ for the most recent twelve (12) months ending in December.of each year. In -
order to avoid retroactive CPI adjustments,_ the Contractor must request in writing CPI
adjustments no later than January 31 each year for the upcoming contract.period of May 1 51 . .
Failure to timely request annual CPI:adjustments will result:in waiver of the CPI adjustment for
that year. .
VL_ CONTRACTOR'S LICENSE:
The Contractor shall secure, maintain, and pay all applicable fees for.any permits and licenses
necessary to operate the Shelter; a list of the currently required permits is attached hereto and
.marked Exhibit : "A ": _It is the Contractor's responsibility to :maintain all permits and licenses,
even those not listed in Exhibit " A " that may be required.
8
By signature hereon, the Contractor warrants that it is authorized by law to engage in the
performance of the activities herein. described, subject to the terms and conditions set forth in
these contract documents. Proof of such licenses and approvals shall be submitted to the County
upon request. The Contractor has, and shall maintain throughout the term of this contract,
appropriate licenses and approvals required to conduct its business, and that it will at all times
conduct its business activities in a reputable manner.
VII. - INDEPENDENT CONTRACTOR:
At all times and for all purposes, the Contractor, its agents and employees are strictly considered
to be independent contractors in their performance of the work contemplated hereunder. As
such, the Contractor, its agents, and employees shall not be entitled to any of the benefits, rights,
or privileges of County employees. The provider shall at all times exercise independent,
professional judgment and shall assume professional responsibility for the services to be
provided.
VIII. STAFFING:
Since this contract is a service agreement, staffing is of paramount importance. Contractor shall
provide services using the following standards, as a minimum requirement:
A. The Contractor shall provide at its own expense all necessary personnel to provide the
services under this contract. The personnel shall not be employees of or have any
contractual relationship with the County.
B. All personnel engaged in performing services under this contract shall be fully
qualified, and, if required, to be authorized or permitted under State and local law to
perform such services:
IX. UTILITIES:
The Contractor shall be responsible for payment of all utility charges for the Shelter.. All utility
accounts will be held in the Contractor's name.
X. VEHICLES:
The County hereby leases to the Contractor one (1) County vehicle currently assigned to the
Shelter identified as follows:
1.2014 Ford E250 Van (Unit 0910 /8033)
The Contractor shall be responsible for payment of all fuel, oil, and other supplies necessary to
operate the vehicle. In addition, the Contractor shall be responsible for repairs to said vehicle
and shall maintain it in accordance with the maintenance schedule attached hereto as Exhibit
"E." The. Contractor shall :provide an average of four (4) oil changes annually for each vehicle,
9
and shall schedule vehicle. inspections with Monroe County Fleet Management no less than three
(3) times annually for_ each vehicle. The Contractor may choose the option of paying Fleet
Management for oil changes and preventative maintenance, at Fleet Management's current .
annual rates, or utilize private garages and provide receipts to the Director of Fleet Management
or designee, to document and'verify that the required: maintenance has been performed.: Nothing
herein shall prevent the- County from ;inspecting the vehicle at any reasonable time. Contractor is .
- not permitted to take County .vehicle out of Monroe County unless prior written approval is
received from the County Administrator or his: designee. If the Contractor acquires or uses any
other vehicle(s), in performing/providing. services under this agreement, the Contractor shall
include and list those vehicle(s) under this agreement with the VIN (vehicle identification
number) and the Contractor must adhere to all insurance coverage requirements under this
contract: 'The County vehicle currently in possession of the Shelter as noted herein will n. be
replaced upon expiration of its useful life. .
If County- funds are used to acquire any capital.assets, then upon termination or expiration of the
contract those assets will become the propertyof Monroe County, unless otherwise agreed to' by
the County.
XI. HOLD /INSURANCE REQUIREMENTS:
The Contractor covenants and agrees to defend, indemnify and hold harmless:Monroe County
Board of County Commissioners, and its elected and appointed officers, officials, agents,
servants, and employees from any and all claims, demands, or causes of action for bodily injury
(including death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, costs, penalties, and expenses (including attorney's fees)
which arise out of, in connection with, or by reason of services provided by the Contractor or any
of its Subcontractor(s) in any tier, occasioned by the negligence, recklessness, intentional
wrongful misconduct; I .errors, or other wrongful act of omission of the Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's. failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of 'remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited toy reduced, or lessened by the insurance requirements
contained within this agreement:
Prior to execution of t.his agreement, the Contractor shall: furnish the Owner Certificates of
Insurance indicating the minimum coverage limitations as indicated on the forms identified as
ANIMAL. E&O, ED2, GLAnimals, VEHICLE LIABILITY INSURANCE REQUIREMENTS
FOR ANIMAL CONTROL CONTRACT, WC1, and ALL RISK PROPERTY INSURANCE
REQUIREMENTS FOR ANIMAL CONTROL SHELTERS as shown in attached Exhibit "C,"
10
and all other requirements found to be in the best interest of Monroe County as may be imposed
by the Monroe County Risk Management Department.
General insurance Requirements
As a pre - requisite of the activities. governed by this contract (including the pre= staging of
personnel and material); the Contractor shall obtain, at their own expense, the types and amounts_
of insurance specified herein., which are made part of this contract.
The:.Contractor will not be permitted jo commence any: activities governed :by this contract -
(including pre- staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the County as specified herein.
The Contractor sha11 maintain the required insurance throughout the entire term of this contract.
Failure to comply with this provision may result in the immediate suspension of all activities
until the required insurance has been reinstated or replaced.
The Contractor will be held responsible for all deductibles and self - insured retentions that may
be contained in the Contractor' -s insurance policies_..
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either::
•. Certificate of Insurance
or
• A certified copy of the actual insurance policy. -
..The County; at its sole option, has the right to request a certified copy of any or all insurance
policies
required by.this contract.
All. insurance policies must specify that they are not subject to cancellation, non- renewal,
material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is : given
to the
:County by the insurer:
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
The. Contractor from any liability or obligation assumed under the contract or. imposed by law.
The Monroe: County Board of County Commissioners, its employees and officials will be
:included _ as . "Additional Insured on all policies, except for Workers'
Compensation and Professional Liability coverages.
ai
16
Any deviations from these General Insurance Requirements must be requested in writing on the .
County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
XH. DONATIONS AND GRANTS:
The Contractor shall issue receipts, keep appropriate records, and account separately for all
donations and grants received by Contractor:
(a) At any Monroe County Animal Shelter;
(b) For the benefit of animals in Monroe County; or
(c) Off of Monroe County premises for which the donors have a reasonable expectation
that the funds 'may be used out of County.
Said donations and grants shall be used by Contractor only for the benefit of shelter animals in
Monroe County or other services not mandated by the contract and may only be applied to. the
organization's operational mission within Monroe County. In the case of.donations solicited by
third parties on behalf of the Contractor, the donating entity must make its financial records
pertaining to the donated funds available to representatives of the Contractor and the County
during regular business hours (Monday through Friday, 9:00 a.m. to 5:00 p.m., excluding
holidays) in order to insure that all monies collected on behalf of the Contractor are in fact
donated to the Contractor for the benefit of Monroe County shelter animals in Monroe County.
If a prospective donating entity is unwilling or unable to comply with the foregoing requirement,
then the Contractor may not accept any donations from that entity.
XIII. FACILITIES AND EQUIPMENT:
The Contractor hereby accepts the Shelter facilities and equipment in "as is" condition, and the
Contractor shall allow the County to: inspect said facilities and equipment at any reasonable time.
In addition, all operating supplies and any additional equipment such as ,catch -all sticks, cages,
and the like shall be the responsibility of the Contractor.
A capital asset is tangible property or fixtures estimated to cost or be valued at $1,000 or more.
Prior to purchasing a capital asset with County funds, the Contractor shall notify and seek
approval in writing from the County Administrator or his designee.
If County funds are used to acquire any capital assets, then upon termination or expiration of the
contract those assets will become the property of Monroe County, unless otherwise agreed to by
the County. The Contractor shall maintain a list of all capital assets even those purchased
without County funds, noting whether acquired with County funds or other funding sources and
the Contractor shall provide said list to the County_ Administrator or his designee, as amended,
when additional capital assets are acquired. Property acquired with County funds will be
inventoried pursuant to- Chapter 274, Florida Statutes.
12
All fixtures; equipment, signs and tangible personal property provided by - the Contractor used.'on
the premises by. Contractor shall at all times be and remain .the property -of 'the Contractor.
Contractor shall, have ;the right to remove any -such fixtures, equipment, signs or Angible.personal
property or any part thereof, from the premises during the term of this. contract, at the expiration
thereof or within, a reasonable time thereafter; provided, however. that Contractor, in doing so
does not cause irreparable damage to. the premises, and furtherprovided that Contractor shall pay .
or reimburse County for the reasonable expenses of repairing damage caused by such removal
XIV; INVENTORY.
Prior to commencement of the service contemplated : herein, the County shall perform an
i.nventory:of all supplies, materials medicines and equipment at the Shelter and the inventory .
lists prepared therefrom_ shall be signed by. both parties hereto.
XV. CONTRACTOR'S- ASSUMPTION OF PREMISES AND CONDITIONS:
The Contractor hereby .agrees that, he has carefully examined. the premises provided by the
County and the district for which he shall provide services and has made investigations to fully
satisfy himself that such s te(s): is (are) correct and suitable for this Mork and he assumes full
responsibility therefor. The provisions of the Contract shall control any inconsistent provisions
contained in the specifications. All specifications have been read and carefully considered by the
Contractor,: who understands the same and agrees to their sufficiency for the work to.be:done.
Under no'circumstances, conditions, or situations shall this Contract be more strongly construed
against the Owner than against the Contractor.
XVI. MAINTENANCE, IMPROVEMENTS AND CAPITAL ASSETS.:
The Contractor shall be responsible for the- shelter premises. The Contractor shall::. .
a) . Maintain the Shelter, including. .kennel areas, cages, and euthanasia room(s) and all
equipment in a clean; safe, and sanitary manner.
b) Maintain.and be responsible for the costs of repairs to the Shelter buildings, grounds,and
equipment in order to keep same in proper working condition; Prior to commencement of any
repairs, the County. Administrator or his designee must be notified, in writing, of the proposed
repairs and .estimated cost. , . If such repairs are approved by the County Administrator or his
designee, the Contractor shall pay the first One Thousand-.and 00 /100 ($1 "000.00) of cost
regardless of the total cost of said repairs. The Contractor - will accept the facilities and
equipment in "as is" condition:. All operating supplies and any .additional equipment such. as
catch =all sticks, cages and the like shall be the responsibility of the Contractor.
c) -- Contractor shall- have the right during the term of the contract to construct, re- construct, re-
model, paint; decorate, and 're- decorate the ..Shelter; provided however, that all such
improvements to the Shelter by`Contractor shall -conform to all applicable building nodes,
regulations, permits, and prior written approval from the County Administrator or-his designee . . .
is - obtained; written approval. by' the County Administrator or his,:designee shall not be
13
unreasonably withheld. All improvements remaining at the Shelter at the expiration or upon.the
termination of the contract shall become the property of the County. If at the expiration o.r
termination of the contract the Contractor wishes to leave the improvements or personal
property.at the Shelter, Contractor shall obtain written approval from the County. The County
has the sole right to reject the leaving of such personal property and improvements and require
the Contractor to remove them from the Shelter. If Contractor fails to remove personal property:
or improvements that a) Contractor leaves on site and b) the County requests removal the
County shall have the sole right to remove Contractor's personal property and improvements
from the Shelter. Contractor shall be responsible to reimburse the County for. all costs and
expenses associated with the removal and disposal of Contractor's personal property and
improvements.
If County funds are used to acquire any capital assets, then upon termination or expiration of the
contract, those assets 'will become the property of Monroe County, unless otherwise agreed to in
writing by the: County.
XVII. FUNDRAISING:
The Contractor may not use the-Shelter facilities for fundraising or for selling merchandise or
services unless requested in writing and .approved in writing by the County Administrator..
Requests for events shall be .requested by the Contractor in writing and. approved by the County
Administrator in writing. =
In general, the only financial transactions to be conducted at the shelter shall be for collection of
Monroe County fines as listed in. Monroe County Code Section. 4-39, 4=45, 4-46 and 4 -66, and
the fees listed in the Fee Resolutions attached hereto as Exhibit `B, ":as_ same may be amended
from time to time. Said fines and fees shall .be remitted to the County as set forth in Sec. 4 -39 of
the Monroe County Code.
Contractor shall account separately for all donations and funds received:
a) . At any Monroe County Animal Shelter;
b) For the benefit of animals in Monroe County; and
c) Off of Monroe County premises for which the donors have a reasonable expectation that
the funds may ybe ,used out of Monroe County.
Funds raised by the Contractor from fundraising events in Monroe County and donations
received at Monroe Animal Shelters shall only be used to benefit the shelter animals in
Monroe County or other services not mandated by the contract and may only be applied to the
organization's operational mission. within Monroe County.
XVIR. NON - DISCRIMINATION`.
County and Contractor agree that there will be no discrimination against and it is
expressly understood that upon a ..determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action
14
on the part : of any party, effective the date of the court order. County or Contractor - agree to
comply with all- Federal and Florida statutes, and all local ordinances, as applicable, relating to
:nondiscrimination. These include but are not limited to: 1).Title VII of theCivil "Rights Act of
1964 (PL.88 7352) which prohibits discrimination on the basis of race, color or national origin; 2)
Title IX of the Education Amendment of 1972 amended (20 USC ss. 1681 -1683, and 1685-
:1686), which prohibits discrimination on the basis of sex; 3):Section 504 of the Rehabilitation
Act of- 1973 .as amended (20 USC s. 794), which .prohibits discrimination' on the basis: of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101- 6107) which
prohibits ' discrimination on the basis, of age;. 5) The Drug Abuse Office and Treatment Act of
1972 (PL 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act. of
1970 (PL -91 -616), as amended; relating to nondiscrimination on the basis of alcohol: abuse or
alcoholism; 7) The Public Health Service Act of 1912, ss: 523 - and 527 (42 USC ss..690dd -3 and . ..
290ce- 3),.as. amended; relating to confidentiality of alcohol and drug abuse patent records; 8)
Title VIII of -the Civil Rights: Act of 1968. (42 ,USC s. et seq.), as amended, relating to
nondiscrimination in the sale, rental or of housing; 9) The Americans with_, Disabilities
Act:: of 1990 (42 USC s. 1201 Note), :as amended From time to time, relating to
nondiscrimination on the basis of disability;' 10) - Monroe County Code Ch. 14;. Art: :II,
prohibiting :discrimination on the bases of race, color, sex, religion, disability, national origin,
ancestry, sexual orientation, gender identity or expression, -familial status or age; and 11) any, .
other nondiscrimination provisions in any Federal or state statutes which may apply to the parties
to, or the subject matter of,, this Agreement.
-X-LX. INSPECTION OF BOOKS AND FACILITIES/AUDIT/ACCOUNTING:':
Contractor shall keep and maintain all books, :records, and documents. :directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Each party to_ this Agreement or their authorized representatives shall have
reasonable and timely access :to such records of each other party to this: Agreement for public
records purposes during - the term of the agreement -and for five (5) years following the.
termination of this-Agreement. If an auditor employed by the County or Clerk Aetermines that
monies paid to the Contractor pursuant to this Agreement were spent for purposes not authorized
by this Agreement, the Contractor shall repay the monies together with interest calculated
pursuant to Sec. 55.03., Fla. Stat., running from the date the monies were paid to Contractor.
In addition, the Contractor shall, at its expense; .provide the County with an annual audit prepared
by an independent Certified Public Accountant; said audit shall conform to generally accepted
auditing standards and shall be submitted to the County within one hundred twenty (120) days.
following the close of the Contractor's fiscal year.
The-Contractor shall also allow the County to inspect the shelter property, facility, or vehicles at
any reasonable time.
15
Contractor must comply with Florida public records laws, including but not limited. to Chapter:
119, Florida Statutes and Section.24 of article I of the Constitution of Florida. The County and
Contractor shall allow and permit reasonable access to, and inspection of; all documents, records,
papers, letters or other "public record" materials in its possession or under its control subject to
the provisions- of Chapter 119, Florida Statutes, and made or received by the County and
Contractor in conjunction with this contract and related to contract performance. The County
shall have the right to. unilaterally cancel this contract upon violation of this provision by the
Contractor. Failure of the Contractor to abide by the terms of.this provision shall be deemed a
material breach of this contract and the County may enforce the terms. of this provision in. the
form of a court proceeding and shall, as a prevailing party, be entitled to- reimbursement of all
attorney's fees and costs associated with that proceeding. This provision shall survive any
termination or expiration of the contract:
The Contractor is encouraged to consult with its advisors about Florida Public Records Law in
order to comply with this provision.
Pursuant to Fla. Stat. Section 119,070.1 and the terms . and conditions of this: contract, the
Contractor is required to:
(1) Keep and. maintain public records that would be required by the County to perform
the service.
(2) . Upon receipt the County's custodian of records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a.
reasonable time at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements - are -not disclosed except as authorized by law for the
duration of the contract term and following completion of the, contract if the contractor
does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no' cost, to the County all public
records in possession of the Contractor or keep and maintain public records that would be
required by the County: to perform the service. If the Contractor transfers all .public
records to the County upon completion of the contract, the Contractor shall destroy any
duplicate public records, that are exempt or confidential and exempt from public records
disclosure requirements:. If the Contractor keeps and maintains. public records upon
completion . of the contract, the: Contractor shall meet all applicable requirements for ..
retaining public records. All records stored electronically must be. provided to the County,
upon request from the County's custodian of records, in a format that is compatible. with
the information technology systems of the County.
(5) . A request to inspect or copy public records relating to a County contract must be
made directly to the County, but if the County does not possess the requested records; the
County shall immediately notify the Contractor of the request, and the Contractor must
16
provide the records to. the County or allow the records to be inspected or copied within a
reasonable time. .
If the Contractor does not comply with the.County's request for records; the County.shall
enforce: the public records contract. provisions in accordance.: with the "contract,
notwithstanding the County's" option "and right to unilaterally cancel. this contract upon
violation of this - provision by the Contractor. A Contractor who fails to provide the public
records to the County or pursuant to a valid public records request within a reasonable
time may be subject to penalties under Section 1 19.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy" or otherwise dispose of -any
public records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE. CONTRACTOR HAS QUESTIONS. REGARDING THE = APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE -- CONTRACTOR'S "DUTY TO
-- PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
........ . .......
CUSTODIAN OF PUBLIC. RECORDS, BRIAN BRADLEY AT. PHONE# 305 - 292 -3470
PUBLICRECORDS @MONROECOUNTY- FL.GOV, MONROE . COUNTY
" ATTORNEY'S OFFICE 1111 12 Street, SUITE 408, KEY WEST, FL 33040.
XXI. MEDICAL RESEARCH:
In no shall any animals under the care custody, or control of the Contractor be given,
bartered, or sold to any medical research company:
XXII. CAT /RACCOON TRAPS: "
The County hereby leases its cat/raccoon traps to the Contractor for the Contractor to refit to the
public upon payment of:a deposit fee. All. deposit fees collected by Contractor shall :be returned
to the renter :upon return of the trap or, if the trap is not returned to Contractor, the deposit fee
t
will be reained by the Contractor in order to, purchase replacement. traps: At the end of .this
agreement, the Contractor will return the :same number of cat/raccoon traps to the County as the
- County .had provided at the beginning of this .:agreement. Nothing herein shall preclude
Contractor from purchasing and renting its own cat= and raccoon traps. Contractor shall notify
the public of the availability of cat and raccoon traps:
XXIII. BREACH OF TERMS BY CONTRACTOR:.
.The passing, approval, and/or acceptance by the Owner of any defect in the services furnished by
the- Contractor, shall not operate as a waiver by the County of strict compliance with the teens of
this Contract; and specifications covering the services. County may immediately terminate. the
Agreement "due to any violations by Contractor of criminal statutes governing humane and cruel
treatment of animals. Any other Contractor . breach of this agreement shall be - governed by the
article below on termination for cause.
17
The Contractor agrees that the County Administrator may designate representatives to visit the
facility periodically to inspect Contractor's .maintenance of the :premises, and:care provided to
animals. The Contractor agrees that the County Administrator may designate representatives. to
visit the .facility per to.conduct random .open file evaluations: during the Contractor's
.normal business hours.
XXIV. TERMINATION WITHOUT CAUSE:
The County may terminate this agreement without cause by providing the Contractor with
written notice of termination at least sixty (60) days prior to the date of termination.
XXV. TERMINATION WITH CAUSE:
The County -may terminate this agreement for .cause if the Contractor shall default in
performance of any of its obligations under this agreement. Default shall include the occurrence.
of any one of the following events and same is not corrected to the satisfaction o_ f the County
Within. fifteen .(15) days after the County provides the Contractor with written notice of said
default:
a. Failure to provide food or water,for animals in the custody of Contractor: .
b. Failure to procure appropriate veterinary care for any sick or injured animal in the
custody of the Contractor.
c. Failure to administer euthanasia in a humane manner.
d. Failure to maintain the Shelter in a clean, safe, and sanitary manner.
e. Breach of any other term, condition, or requirement of this agreement.
XXVI. ASSIGNMENT:
The Contractor shall not assign or subcontract its obligations under this agreement, except in
writing and with. the prior written approval of the Board of County Commissioners of Monroe
County and Contractor, which approval shall, be subject to such conditions and provisions as the -
Board may. deem necessary. ' aragraph shall be. incorporated by reference . into any
assignment or subcontract and any assignee or subcontractor shall comply with all of the
provisions of this agreement. Unless expressly provided for therein, such approval -shall in no
manner or event be deemed to impose anyadditional obligation upon the Board.
XXVII. COMPLIANCE WITH LAW;
In providing all services/goods pursuant to this agreement, the Contractor shall abide by: all
statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules, and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written 'notice 'of
termination to the Contractor. The Contractor shall possess proper licenses to perform work in
accordance with these specifications throughout the term of this�contract.
18
XXVIII.: DISCLOSURE AND CONFLICT OF INTEREST: .
A. The Contractor represents that it, its. directors, principals and employees,_ presently have .
no, interest and shall acquire no interest, either direct or indirect, -which would conflict: in
any manner _with the of services required by -this contract, as provided in
Sec. 112.31.1,:et: seq., Florida Statutes.
B. Upon execution of this contract, and thereafter as changes may require, the Contractor
shall notify the County of.anyfinancial interest it may have in any and-all contracts with
Monroe: County:. .
XXIX.. FINANCIAL RESPONSIBILITY:
The Contractor shall not pledge the County's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien,,:or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its.
ability to fulfill the terms. of this contract.
XXX. :NOTICE REQUIREMENT:
-Any notice required or permitted under. this. agreement shall be in writing and hand delivered or
mailed, postage prepaid, to the. other party by. certified mail, returned receipt requested, to. the
following:
FOR COUNTY:
Monroe County Administrator and County. Attorney
1100 Simonton Street ' 11 I 1 I P Street, Suite 408
Key West, FL 33040 P.O. Box 1026
Key,West, FL 33041 -1026
:FOR CONTRACTOR:
Tammy Fox - Royer, Executive Director
Florida Keys Society for Prevention of Cruelty to Animals, Inc.
5230 College Road
Key West, FL 33040
XXXI. TAXES::
The County is .exempt from payment of Florida State Sales and Use taxes. The Contractor shall
not be exempted by virtue of the County's .exemption from paying sales tax to its suppliers for
materials used to fulfill its obligations under this contract, nor is the Contractor:authorized to use
the County.. s. Tax Exemption Number in securing such materials. The Contractor shall be
responsible for any and all taxes, or payments:of withholding, related to services rendered under
this agreement,
19
XXXII. GOVERNING LAWS:
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising
under this Agreement must be in Monroe County, Florida. In the event of any litigation,: the
prevailing party is entitled to attorney's fees and costs.
XXXIIL. PUBLIC ENTITY CRIME STATEMENT:
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit .a bid on a contract to provide goods or services, to a public
entity, may not submit a bid on a. contract with a public entity for construction or repair of a
public. building or public work; may not submit .Proposals on leases of real property to :public
entity, may not be awarded or perform work as a contractor, supplier,. subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, F.S. for CATEGORY
TWO for a period of. thirty -six (36) months from the date of being placed on the convicted
vendor list. (CATEGORY TWO: $35,000.00).
XXXIV. SEVERABILITY:
If any term, covenant, condition or provision of this contract. (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
contract, shall not be affected thereby; and each remaining term, covenant can and
Provision of this contract shall be valid and shall be enforceable to the fullest extent permitted by
law unless the enforcement of the remaining terms, covenants, conditions and provisions of _this
contract would prevent the accomplishment of the original intent of this contract. The County
and Contractor. agree', to reform the contract to replace any stricken provision with a valid
provision that comes as close as possible to the Jntent of the stricken provision.
XXXV. BINDING EFFECT:
The terms, covenants, conditions, and provisions of this contract shall bind and inure, to: the
benefit of the County and Contractor and their respective legal representatives, successors, and
assigns.
XXXVI. - ADJUDICATION. OF DISPUTES OR _DISAGREEMENTS:
County and Contractor agree that all disputes and disagreements shall be attempted to. be
resolved by meet and confer sessions between representatives of each of the parties. If the issue
or issues are still not resolved to the satisfaction of the parties, then any party shall.have the right
to seek such relief or remedy as may be provided by this contract or by Florida. law. This
Agreement is not subject to arbitration.
XXXVII. ATTESTATIONS:
20
Contractor agrees to execute such documents as the .County may reasonably require, to include.a
Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement.
XXXVIII.. NO PERSONAL LIABILITY:
No covenant or agreement contained herein shall be deemed :to be a covenant .or agreement of
any member, officer agent or employee of Monroe County in his or her individual capacity, and
no member, officer, agent or employee of Monroe County shall : be liable personally on this
contract or be subject . to any personal liability or accountability by reason of execution of this
contract.
XXXIX.. SECTION HEADINGS:
Section headings have been inserted in. this Agreement as a matter of convenience of reference
only, and: it is agreed that :such: section headings are: not a part of this contract and will not -be
used in the interpretation of any provision of this contract.
XL. AUTHORIZED SIGNATORY: The signatory for the Contractor, below, certifies and
warrants that:
(a) The Contractor's name in this agreement is its full name as designated in its corporate
charter.
(b) He or she is empowered to act and contract for Contractor.
(c) This agreement has been approved by the Contractor's Board of Directors.
Further, Contractor shall, upon execution of this agreement, provide proof of incorporation and a
list of its Board of Directors.
XLI: ENTIRE AGREEMENT:
This: agreement constitutes the entire agreement between the County and the Contractor for the
services contemplated herein. Any amendments or revisions to this agreement must be in
writing and be executed in the same manner as this agreement.
XLII. SURVIVAL OF PROVISIONS::
Any terms or conditions of either this Agreement that require acts beyond the date of the term of
this Agreement, shall survive termination of the Agreement, shall remain in full fore . and effect
unless and until the terms or conditions are completed and shall be fully enforceable by either
party..
21
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
date first written above in two (2) counterparts, each of which shall, without proof or accounting
for the other counterparts, be deemed an original contract.
(SEAL)
Attest: KEVIN MADOK, CLERK BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLOIDA
By: By:
Deputy Clerk Mayor /Chairman
(SEAL) CONTRACTOR
Attest:
By: By:
WITNESS
Title: Title:
By:
WITNESS
Title:
MONROE COUNTY ATTORNEY'S OFFICE
P 9 RQVED AST O
PATRICIA EAGLES
ASSISTANT COUNTY ATT RNEY
DATE:
22
EXHIBIT "A"
CURRENTLY REQUIRED PERMITS FOR ANIMAL CONTROL SHELTERS
Permit Amencv Address
Monroe County
Monroe County Tax
Harvey Government Center
Occupational License
Collector
1200 Truman Avenue
Ke .West FL 33040
Board of Pharmacy
Florida Department of
2020 Capital Circle S. E.
License
Business and
Tallahassee, FL 32399
Professional Regulation
Controlled Substance
United States
Drug Enforcement
Registration
Department of Justice
Administration
Certificate
Washington, D. C. 20537
Permit for vehicles
Florida Department of
Department of Agriculture and
used to, transport
Agriculture &
Consumer Services
animal carcasses
Consumer Services
Division of Animal Industry
Mayo Building, Room 332
Tallahassee, FL 32399 -0800
Wildlife permit*
Florida Game &
620 South Meridian St.
Freshwater Fish
Tallahassee, FL 32399
Commission.
Biomedical Waste
Florida Department of
1100 Simonton St.
Permit
I Health
Key West, FL 33040
*According to FWC's website: "The FWC has discontinued its Nuisance Wildlife
Trapping Permit." However, all Proposers are advised to familiarize themselves with
FWC's rules and regulations regarding nuisance wildlife.
http:/, Iwww.myfwc.com /License!Permits. NuisWild.htm
LUTI N 594- 2006
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, AMENDING RESOLUTION NO. 386 -2006 TO PROVIDE A. .
THREE -YEAR COUNTY LICENSE FEE FOR CATS THAT ARE NOT
SPAYEDINEUTERED.
WHEREAS, Resolution 386 -1006 ivas passed by the Board of County Commissioners on September 20,
2006 providing for one and three -year County liceascs, fees for dogs, cats and ferrets and replacement license;
and WHEREAS, a scrivener's error resulted in the omission of the 3 -year County license fee for cats that are "not
spayed'neutered and 6 months ojoge or older", 2.E. (2)(b); and
WHEREAS, the animal control contractors report that there- are a sufficient number of people selecting the
throe -year vaccine for their pets to snake the alternative three -year license also desirable,
NOW, THEREFORE, BE. IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, that:
1. Section 2,E. of Resolution No..386 -3006 is hereby amended to read;
2.
E. County License: E YE 'THREE YEAR
(1) Dogs:
(a) Animal is spayed/ncutered or under 6months of age $ 10 $20
(b) Animal is not spaycd/neutered and 6 months of age or older S35 $75
(2) Cats:
(a) Animal is spayed/ncutered or under 6months.ofagc $lo $20
(b) Animal is not spayed/neutered and 6 months of age or older 535 75 -
(3) Ferrets:
S6
S10
(P rep C rega rdless (4) Replacement (pe htccmcn of years covered} 12
(5) Dogs and cats with microchips or other means of permanent identification and with reg�r'ss�a�gn to the Sgunty or
a national identification service current to the owner, shall receive a S5 discount from the artnual3cem+e feg
a z p
PASSED AND ADOPTED by the Board of County Commissioners of Mon r°
roe =2, F(�d
meeting of thc.Board held on the 13th day of November , 2006. -,
IM
- Mayor McCoy . Yes
MayorSpehar. Yea rn
Commissioner Neugent Yes r-
a rr
Commissioner Murph y Yes cn
W
Cotntdissioner DiGennaro Yes
BOARD OF COUNTY COMMISSIONERS
(Seal) OF MONROE COUNTY, FLORIDA
Attest~ DANNY L. K Clerk :
By: —� C L �C _ <� J'� 's B
u Clerk y�
Deputy ty y MONROE COUNTY ATTORNEY Mayor /Chairman
AP VEO AS T0,
ZANNE A. HUTTON ,
COUNTY=
Dan tt
EXHIBIT "B"
PAGE 2 OF 4
evcnr rmrlll NO 3$6 -2006
A kESO1.UTION OF THE 130ARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, AMENDING RESOLUTION 140. 140 -2006 TO PROVIDE A
THIUW YEAR ALTERNATIVE IN THE DOG, CAT & FERRET LICENSE FEES.
WH EREAS, Rosolution No. 240 -2006 was peened by the Board of County. Camaissioners (BOCC) to revise
the fees to be chuged for various animal control services; and
WHEREAS, Resolution No. 240 -2006 eliminated the alternative three-year license available in ajmction
with the tluec -year rabies vaccine which are admini pets
WHEREAS, the animal control contractors report that them arc a sutWcm number of People selecting the
duce -year vaccine for ttmir pets to nuke the ahernativc thrti—cyrar, license alw desirable;
NOW, THMEFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, that
I , Section 21. of Resolution No. 240 -2006 is hereby amended to read:
2, ONE Y$AI� THREE YEAS
E. County License;
(1) Dom: S10 S20
(a) Animal is spayefteutcred or under 6months of age S75
(b) Animal is not apayed/aartered and 6 months of ago or older $35
(2) Cats: eueed or under 6months of age SO S20
(a) Animal is not spa ln
(b) Animal is not spayedfneutered and 6 months of age or older $35
(3) Ferrara $6 ,
Sl0
(4) Replacement (per replacement, regardless of years covered) $2
(5) Doge and cats with microchips or other morns of permanent identification and with registration to the County or
a national idandficatm service current to the owner, shall receive a S5 discount from the annual license fee.
PASSED AND ADOPTED by the Board 0f County Commissioners of Mom= m= County, Florida, at s meeting
of the Board hold on the 20th day of Septambcr, , 2006. MONROE COUNTY ATTORNEY
mayor McCoy APPROVEDA T R
Mayor Spehar YM
eUSens Yt� NATILEENE W. CASSf� -rr
ASSISTANT COUNTY ATTO�IE>
won Absent o.r•— /a C3
iGennaro Yea rn..' '` - 7I
BOARD OF COUNTY COMMIS]
OF MONROE CQLWfft FLORI
jK0=LHAGE,
�
>y
1wk MiyorXIahman
a v
�� rn
s o
n r d
Cn
EXHIBIT "B"
PAGE 3 OF 4
Companion to Alternate Version
RESOLUTION NO. 240 -2006 .
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, REPEALING AND REPLACING
RESOLUTION NQ - 261 -1005 TO PROVIDE CHANGES TO DOG, CAT &
FERRET LICENSE FEES.
WHEREAS, Resoludorr No. 261 -2005 was passed by the Board of County Commissioners (BOCC)
to require the issuance of a dog license to oorrespond with the length of effectiveness of the rabies-
vaccination actually administered; and.
WHEREAS, the BOCC has passed Ot&h mce, No..006 -2006 requiring licensure of dogs, cats and.
ferrets; and
WHEREAS, the BOCC has determined .that it is in the beat ; interests of the public to change
Chapter 3 of the Momma County Code to also require licensure of lErruts: and to change the age at which
licenses are required to conform licensure to the State rabies vaccination laws; and
WHEREAS, the BOCC has determined that there'is no public concern about the fact previously
found by the BOCC that calls for pick up of un- neutered and unsprayed dogs at large exceed such calla far
dogs who have been neutered or spayed; and
WHEREAS, it is desired to rcduce the angst of pet owners who do not keep their pets from roaming,
at large;
NOW, THEREFORE„ BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, that;
1. Rasolulior No. 261 -2005 is hereby repealed.
2. Fees shall he collected for the following servitms as specified;
A Pick -uo
(1) First Time $25
(2) Second Time
$50
(3) Third and each additional time within a 13 -momh period 5100
•The above pick -up foes sball be doubled if the animal picked up was not vaccinated for rabies.
(4) Unaltered cmimul at lratge fines /ezempdon license. if unaltered animal comes into the
shelter, either by being picked up or brought itk there will be an additional 5100 fine for the fact
that it is unaltered and that fine wiU be waived if owner or assigned caretaker agrees to alter the .
animal prior to leaving the shelter.
B. Boarding (per ni $10
C. Adaraign 510
D. Disposal_ sla
RWW ass 26120= l
(ampeeim to Ord Amad 0062006 Al mss Vazim App 6 2100
EXHIBIT "B"
PAGE 4 OF 4
E. QIM License PER YEAR`-
(1) Dogs:
(a) Animal is Wayed/nede red or under 6months of age 510
(b) Animal is not spayed/nvAcred and 6 months of age or older . 35
(2) Cats:
(a) Animal is spayed/neutered or under 6mouths of age 510
(b).Animal is not spayed/neutered and 6 months of age or older $35
(3) Ferrets: S`6.
(4) Replacement S 2
(5) Dogs and cats with microchips or other means of permanent identification and with registration
to the County or a national identification service current to- the owner, shall receive a S5
disommt from the annual license fee,
' Licenses are to be issued on an annual basis. .However,' any three-year license previously issued
in conformity to a three -year rabies vaccine. and pursuant to ResohrGon 261 -2005 shall remain in
effect uatll its natural expiration date.
F. 2fflg�n Ogg Certificate of Registration
(1) First year $100
(2): Anmud Renewal $ 50
G, Litter Registration per litter)
Litter registradon.is required befate birth. The owner of a pregnant animal. shall be assessed a litter
fee of $50 for each litter; If the litter is not registered, there: will be 5100 fine for first offense, $250
fine for second offense, $500 fine on third offense. "At the. first offense„ the fine of $100 will be
waived if owner /caretaker agrees to alter the litter and breeding mother.
y County �y
PASSED AND ADOPTED b the Board of Cou Commissioners of Monroe C ride, at a
meeting of the Board held on the 21a91 :day of Jane .2006. as 'n
Z 35. ..
Mayor McCoy . Yea er - °
Mayor Spehar Yes. m� . -n
CommissionerNeugent . Yes. is to
w
Commissioner Patton Y ��a rn .
ci
C@RiG *loner Rice Yes �
.11;. C Cf
aO.
BOARD:OF. COUNIX COMMISSIONERS
(Seal) OF MONROE CO FLORIDA
Aite w DANNY L. KOLHAGE, Clerk
By: .
By. Mayo : /chat
D Clerk
MONROE: COUNTY MA"N
APP VtcO A8
Rsvu e1tn76t•9L07 Z, -
(Compm6an to Ord Amend 006,2M A&aws Vadm App 6 2106)
coo
DW
EXHIBIT "C"
POLICY AND PROCEDURES
CONTRA_ CT ADMINISTRATION
..MANUAL
General Insurance Requirements
for . .
Animal Control Contracts
As a pre - requisite of the work:govemed, or the goods supplied under this contract (including the pre -
staging of personnel and material), the Contractor shall obtain,. at his/her own expense, insurance as
specified in any attached, schedules, which are made part of this contract. The Contractor will ensure
that the insurance obtained will extend protection to all Subcontractors engaged by the Contractor. As
an alternative, the Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has been . .
furnished to the County as specified below. Delays in.the commencement of work, resulting from the
failure of the Contractor to provide satisfactory evidence of the required insurance, shall not extend
deadlines specified in this contract and any penalties and failure to. perform assessments shall be
imposed as if the work commenced on the specified date -and time, except for the Contractor's failure to
provide satisfactory evidence:
The Contractor shall maintain the required insurance throughout the entire term of this contract and
any extensions specified in the attached schedules. Failure to comply with this provision may result in
the immediate suspension of all work until the required insurance has been reinstated or replaced.
Delays in the completion of work resulting from the failure of the Contractor to maintain the required
insurance shall not extend deadlines specified in this contract and any penalties and failure to perform .
assessments shall be imposed as if the work had not been suspended, except for the Contractor's failure
to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either:
• Certificate of Insurance or A Certified copy of the actual insurance policy..
The County, at its sole option, has the right to request a certified copy of any or all insurance policies
required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal, material
change,, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the
County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be "construed as. relieving the
Contractor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of insurance Requirements" and approved by
Monroe County Risk Management.
ANIMAL CONTROL
ERRORS AND OMISSIONS LIABILITY
.INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the. commencement of work governed by this contract, the Contractor shall obtain Animal
Control Errors and Omissions Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as .a minimum:
• False Arrest,. Detention or In prisonment
• Malicious Prosecution
• . Wrongful Entry_and Eviction
• Assault and Battery
• First Aid E &O
• False or Improper Service of Process
• . Violation of Property Rights . - -
• Violation of Civil Rights
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limits (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition,.the 1period for which claims may be reported. should extend for a minimum of twelve: (12) .
months.following the termination of the contract.
"
The policy shall not exclude claims:or have coverage limitations relating to occurrences caused by. or
related to animals.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
ANIMAL E &O:
EMPLOYEE DISHONESTY
INSURANCE REQUIREMENTS
FOR
GENERAL LIABILITY': .
INSURANCE: REQUIREMENTS
FOR ..
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior. to the commencement of work governed by this contract , the Contractor - shall obtain General
Liability Insurance. Coverage shall be maintained throughout thelife of the contract and include, as a
minimum:
• Premises Operations
• Products and Completed Operations
Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable -shall be:
$1,000 Combined Single Limit (CSL)
If split limits are provided the minimum limits - acceptable shall be:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 1.000.00 Property Damage ,
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition, the period for which claims may be reported should extend for a minimum of twelve (12)
months following the termination of the contract.
The policy shall not exclude claims or have coverage limitations relating to occurrences caused by or
related to animals.
The Monroe County Board of County Commissioners shall be named as Additional_ Insured on all -
policies issued to satisfy the above requirements:
GLAnimals
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization taking possession of the vehicles. governed by this agreement, the
Organization shall purchase Vehicle L iability Insurance and Auto Physical Damage Insurance.
Coverage shall be maintained throughout the life of the Agreement and include, as a minimum,
liability coverage for:
• Owned, Non - Owned, and Hired Vehicles
• Physical Damage Protection
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
ACV for Physical Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements. In addition, the Monroe County Board of County
Commissioners shall be named as "Loss Payee" with respect to the physical damage protection.
WORKERS' COMPENSATION
INSURANCE
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA,
AND ..
Prior to the commencement ; of work governed by this contract,_ the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440. -
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$1 00,000.Bodily Injury by Accident
$500;000 Bodily Injury by Disease, policy, limits
.$100,000 Bodily Injury by Disease, each-employee
Coverage shallbe maintained throughout the entire term of the contract.
Coverage shall be provided, by a company -or companies authorized to transact business in the State of
Florida, and the company or companies must maintain a minimum rating of A -VI; as assigned by the
A Best Company.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall,recognize and honor the Contractor's status. The Contractor may be required .
to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance,
providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self- insurance fund, a Certificate of Insurance will be required. In
addition, the Contractor may be. required to submit updated financial statements from the fund upon
request from the County.
WC1
ALL RISK PROPERTY
- INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL SHELTERS/
COUNTY -OWNED PROPERTY .
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the taking possession of the property governed by this lease /rental
agreement, the Organization/Individual.shall obtain All Risk Property Insurance (to include the perils
of Flood and Wind) with limits no less than the Replacement Cost Value of the property leased or
rented. Coverage shall be maintained throughout the life of the Lease!Rental Agreement and include,
as a minimum; liability coverage for:
Fire . Lightning Vandalism.
Sprinkler Leakage Sinkhole Collapse Falling Objects
Windstorm Smoke Explosion
Civil Commotion Aircraft and Vehicle Damage Flood
The Monroe County Board of County Commissioners shall be named as Additional Insured and Loss
Payee on all policies issued to satisfy the above requirements.
MONROE COUNTY, FLORIDA
RISK MANAGEMENT:-
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
:-MANUAL
Indemnification and Hold Harmless
for .
Other Contractors and Subcontractors
The .Contractor covenants :and agrees to defend indemnify and hold harmless Monroe :County Board of
County Commissioners, and its elected and appointed officers, officials, agents, servants, and
employees from any and all claims demands, or causesof action for bodily injury (including death),
personal injury, and, property damage (including property owned by Monroe - County) and any other
losses, damages, costs; .penalties, and expenses (including attorney's fees) which arise out.of, in
connection with, or by reason.of services provided b y the Contractor or any of its Subcontractor(s). in
any tier, occasioned by the negligence, recklessness, intentional wrongful misconduct, errors, or other
wrongful act or omission of the Contractor or its Subcontractor(s): in any tier, their employees, or
agents. . .
In the event the completion of the project (to include the work of others) is'delayed or suspended a "s a
result of the Contractor's :failure to purchase or maintain the : required. insurance, the. Contractor shall
indemnify the County from any and all increased expenses resulting from such delay.
The f rst ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnif cation provided
for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
:TCS
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
WAIVER OF INSURANCE REQUIREMENTS.
There will betimes when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting
on the advice of the County Attorney, the Board of County Commissioners has granted authorization
to Risk Management to waive and modify various insurance provisions. -
Specifically excluded from this authorization is the right to waive:
• The County as being named as an Additional Insured - If a letter from the Insurance
Company (not the Agent) is.presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the. authority to waive
this provision.
and
• The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose -the County to economic loss. For this reason, every
attempt should be made to - obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted
for consideration with the proposal.
After consideration' by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of
the Courts.
Should Risk.Management deny the Waiver Request, the other party ma file an appeal with the County
Administrator or the Board of County Commissioners who retains the final decision making authority.
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements,
be waived or modified on the following contract.
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason -for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Approved Not Approved
Risk Management
Date
County Administrator appeal: Approved: Not_ Approved:
Date:
Board of County Commissioners appeal: Approved: Not Approved:
Meeting Date:
EXHIBIT "D"
ANIMAL CONTROL VEHICLES AS OF SEPTEMBER 2017
2014 Ford E250 Van (Unit 0910%8033)
}INdITNO. MILEAGE
PREVENTATIVE
MAINTENANCE
INSPECTION
WORK ORDER Small
Veh.
4
a
DATE TIME
ITEM INSPECTED
'SAPETYIMISCELLANEOUS CHECKS
4
X
0
X
12
X
16
X
20
X
24
X
20
X
32
X
35
X
B
X
.C1.
X
B
X
A
X
DE
X
A
X
8,
X
. C
X
S
X
A...
X
F
X
S
x
CRITICALCOMPONENTS
X
x
X
X
X'
x
X
X.
X
— VEHICLE APPEARANCE
X
X
X.
X
X
X
X
X
x
RA
X.
X
x
x
x
X
X
X
X
X
X
X
ENGINE OI 6 FILTER CHANGE
x
x
X
x
X
X
X
X
X
X
X
x
X
X
X
X
X
X
X
X
X AIR
FILTER INSPECTION
X
X
X
X
X
X..
x
LUBRICATE
X
X
X
1_
x
X
-�
X
X!
TIRES - ROTATE AND BALANCE
X
X
X
X
X
X
X
- A
EMISSIO SYSTEMS INS PECTION
X
X
x
X
AUTOMATIC TRANSMISSION SERVICE
x
X
X
X
- - I
FRONT BRAKE PADS INSPECTION
X
x
X
X.
X
X
X
X
I
BRAK E.PADSISHOES INSPECTION
x
X
X
X
X
X
X
X
f
FRONT7WHEEL BEARINGS INSPECTION
X
X.
FRONT WHEEL BEARINGS REPACK
X
X
X
X
I
IG NITION SYSTEMISPARK PL IN SP.
x
I I
COOLANT - Drain. m Co.
X
X
i
DIFFER ENTIAL OIL CHANGE
x
IN-LINE FUEL FILTER CHANGE
i
I
X
X
I
X
X
HOURS
1.0
1 125
1
1.25
1.0
1.0
126
1.25
1,0
1.0.
1:25
125
1.0
1.0
'SAFETYMI C EOUS CH
Review sticker & file
SEPARATE
V
'•
Bab
WORK ORDER
REQUIRED
FOR
ANY REPAIRS
✓
—
—VEHICLE
Pa1M
APPEARANCE
Test drive
I
Water Iroses
Glees
—
Tune- erorasslvelabnormalvear
Li hts - heed .direelknaLemer _
Ponnrsteednghoses
Fuelhosaa
_
J
- --
T , -
S eeUShould erboMa
Daorbdcslhandles
-
—
-
Wkalahteld m. washers, from,
Brake hoses
Mkrora
Fluid levete. Cheek for leaks
51ftWq. brakes. pa
brakes
Mrrirrirananoo sUchor on vrindshleld'
Batlere0load testa 00MIng s
;Mn, shocks
- ° 4
Erdrausf ndlvbo -
Ddva bal".'U'
Air condWonkV
1st Nd iMI. Bra eat
OlFfererNfei
fluid level
PARTS
I
QUANTITY
PART NUMBER
DESCRIPTION
COST EACH
T TAL COST
m
H
to �
REVISED 6116104
EXHIBIT "F"
NOT USED
EXHIBIT "G1"
FORMS REQUIRED TO BE USED BY CONTRACTOR
ADOPTION AGREEMENT .
(ORGANIZATION'S NAME)
Monroe County; Florida
This Agreement is entered into between (name of . Adopter), the "Adopter," and. name of
organization) the "Agency" this f dgyj:day of month 20
-In consideration of the. mutual promises contained herein, the. above stated parties hereby agree as
follows:
1. Agency shall release to Adopter the animal described in Receipt No.
2. Agency has. provided basic care to the animal, and has found it to be in apparent good health, but
makes no guarantees as to- any undetected medical disorders or- defects in its disposition., Any
medical treatment or:procedures rendered to the animal preparatory to the adoption shall be listed
on a receipt provided to Adopter.: Adopter may return 'the animal within 1:0. days of adoption
without further charge only if the animal is certified by a licensed veterinarian to suffer from a
congenital:disorder.. Any return after that time or -for other than a congenital disorder-will be
subject to the Agency's Intake Fee. In: recognition that Agency is a not - for -profit organization
providing shelter care for the County shelter, none of the adoption or other related preparatory fees
are refundable.
3. In consideration of the privilege of adoption, Adopter hereby waives any and all claims for
damages against. Agency and Monroe County, their officers, employees,:. agents and
representatives which may result from this adoption, including, but not limited to, any veterinary
costs or.expenses incurred for the animal, damages or injury to property or person.
.4. Animal has been neutered or spayed.. Adopter agrees that spaying/neutering is. a_ condition of the
adoption . and this contract provision may be enforced in Court. In the event that the . animal is
discovered to have not been.neutered or spayed for any reason prior to release to Adopter, Agency
shall, by written notice delivered in person or by registered -mail, return receipt, .require Adopter,
Within ninety (90) days of said notice, to : provide to Agency a licensed Veterinarian's certified
- .. .-
statement. that the animal has been neutered/spayed .or shall return the: animal to the .Agency for
such "procedure. Should Agency action become necessary. to enforce: this provision :.Adopter
agrees to pay all _costs, including court. costs and attomey'.s fees of the Agency.. Should a Court
adjudicate this issue, the parties agree that in addition to payment by Adopter of all costs, the
Agency shall be entitled to injunctive relief requiring the spaylneuter surgical procedure. .
5. Adopter agrees to provide humane.care for the animal in.accordance with all laws.and ordinances
in force in Monroe County. Adopter will not sell, trade, give away, or otherwise dispose of said
animal - without first giving Agency the right to take possession and ownership of the animal,
subject only to the Agency's Intake fee as set by Monroe County Resolution.
SO AGREED the date: first written above:.
(Signature of Adopter) (Signature of Agency Representative)
EXHIBIT "G2"
FORMS REQUIRED TO BE USED BY CONTRACTOR
AFFIDAVIT OF INABILITY TO
PAY ANIMAL CONTROL. CHARGES
(name) who being first duly sworn, in support of my request to have
certain Monroe County Animal Control charges waived, do certify that:
1. I am the owner of
who -are, respectively, _
(name(s) of animal(s)
, and
(specify species)
who have/has been picked up, housed or cared for by Monroe County Animal Control.
2. For the period of to , $
(date of l" charge) (date of last charge)
has been incurred as a result of the animal control services stated in paragraph number one.
3. That I am unable to pay (check one) 1) the charges (or)
2) any more than $
without substantial hardship to myself or my family due to the following circumstances: (check all
that apply)
(A) My household gross monthly income from all sources is less than:
(1) $1,200 if only one person in household, or (2) $1,500 if more than one person in
household.
(B) I do not have cash (including checking and savings account) in excess of $500.00.
(C) I owe debts due to .illness or misfortunes of my family. If this item is checked, briefly
describe in the space provided below:
(D) I do not own real or personal property which are not used by me for shelter and. the
necessities of life. If this item is checked, briefly list and describe all real property and automobiles
owned by affiant:
4. If any statement herein is determined to be untrue, I agree to pay such charges as have been waived
as a result of this affidavit. _
(signature)
SWORN TO AND SUBSCRIBED before me this _day of , 201_, by
who is personally known to me or who produced
as identification.
otary Public - State of Florida at large
Concur
Animal Control Director
Concur
County Administrator
EXHIBIT "G3"
FORMS REQUIRED TOBE.USED BY CONTRACTOR
RESOLEYTION NO. .290 -2010
A RESOLUTI OF TOE -BOARD OF COUKW
CO M4M6SIONERS. OF MONROE .COUNTY,
VW1110A, APPROVING: THE ANIMAL
CONTROL CftATI01y TO SIC CSB P"S AN T
TO 5F.CTlDN 4-16 OF TIiF MONEK)E; rot,)
COW. -
WMMLAS, pnranailf to Monroe C Ply CW(MCC) Section 446.. upon obawWrig a
violation of Cha$* 4 617the MCC, an animal ennnral su*AC or or animal control officer, or
any other law ei<lf rcemem officer, tray issue a citation; and
'%MM EAS, the animal wntrul cituion used lthall be in suhstentially the same form as
:pprowed by Board tw1utinn; .and
QVSMUF.AS, the animW control cdatirm should bu approwd by the Duad of C•ouray
Commissibums IOr the
purpuie of ensuring enforcement of Uu Motmre County Animal
C(mirol Ordinance; and
WHEREM, Section 4.46, MCC sets forth the inquired information that shalt be
contained. in the eilatinn;
NOW THEREFORE, BE iT RESOLVED BY THE BOARD OF GOWN
CO M M SSI<ONERS OF MONROE COUNTY, PWRWA, THAI:
1. The Board of County Comminioders of Monrpe County gVi4va the nni�tai
contrul chKion afrached hereto and, punumd to Sec 4.46:of W Mainroe
Counq Code, requites that all jmvnal control coatracten user Citations in
subalnartkllly the same rowan as approved hersin.
PASSED A.W. ADOPTp:A by tit¢ Board : of County Commissioners, of Monroe
Cotmty, Florida, oA lhie 15th da of S
y eptamlxr_ 20 .
q
Muyur Sylvia M ,.
urpby Yen . .i. . ' r
Miyoc Pro Tern Iieathei C4rtWhas
Commisidoner Kim W18*on
Cnmmitrtdtilier GtxirgC Newt Yes -'ry .� W
Commis6oncr Mario Di Own= Yen . .
.., � � Vii••
(SEAL) BOARD OF COUNTY COA14MON&S.- DANNY L. 0TRAOF,. CLERK OF MONAOE minITY Fc.ORIDA w cu
By:—
Depty Clerk Mwyart(haiipersan
m - ONROE Ocrur -fry
APP
6' T(j FOR
C�rSTIv, 1 �_HFNi -aARrr 'fi$
adSl T A 4:
2 i l l'v'•'*CFNSY
7Me _ I' � .
Board of County Commissioners, Monroe County, Florida
Animal Control Division
In the County Court, In and for Monroe County, Florida
Citation No.
Citation Date
A_MJP.M.
N the name o f Monroe Canty, Florida the undersigned edifies that he/she had just amt rrasaratie gtoraats to believe. and does believe that
Fiat Name Meddle Last Nome (Name ofthe Owner/Alleged Violator)
Stmt Address City State Zap
On the day of 20 of A.M. / PM_ at (Location)
Monroe County, Florida, did connait the followutg otfense(a), contrary to laws. Facts constituting Probable rausc/elements of o8'ease:
Anlmal Description: (if avalable)
Name: Brea(: Color. Sex Spay/Nemered_Age:_
❑ ANIMAL AT LARGE, SEC. 4 67(a)
❑ DOG BITE, SEC. 4.75(t)
❑ NO CURRENT RABIES VACCINATION, SEC. 4.64
❑ NO VALID.COUNTY LICENSE SEC, 4-665
❑ FAILURE TO PROVIDE ADEQUATE SHELTER, SEC. 4-810fl
❑A,'IIMAUS) CONFINED IN VE NH1CIF- SEC 4 81(s)
❑ FAILURE TO NEUTER DOGS, CATS, RABBITS, SEC. 4.69(.)
❑ OTHER VIOLATION _. SEC. 4
Where triable in County (:oud; Lower Keys Division - Mcnrco C=ounty Counhorue Annex, 302FI=4 Street, Key West, FL. 33040; or
Middle Keys Divixat- Marathon Branch Cmuthatse; 3117 Overseas Highway-, Marathon, FL 33050, or
Upper Keys Division- tapper Keys Govemarctt Center, 88820 Ovasras Highway, Plantation Key, Florida 33870
On: (Month) 0q).2U at AM./P.M. Judge e Caartto�rt._
Q IT 15 MANDATORY THAT YOU APPEAR IN MONROE COUNTY COURT AT THE TIME. AND PLACE RECORDED ABOVE.
❑ YOU NEED NOT AFPER IN COURT ON THE DATE ABOVE, BUT MUST COMPLY Wn7ff THE INSTRUCTIONS ON YOUR COPY OF THIS
DOCUMENT
ISSUING OFFICER: DATE'
SIGNATURE
PR.Nr NAME AND TITLE,
T HEREBY AGREE TO APPEAR AT THE TIME AND PLACE DESIGNATED ABOVE TO ANSWER 70 THE OFFENSE(S) CHARGED OR, IF THE-
OFFENSE(S) CHARGED DOES NOT REQUIRE A MANDATORY COURT APPEARANCE AND T DESIRE NOT TO CONTEST THE CHARGE, TO PAY A
CIVIL PENALTY IN THE AMOUNT OF S IN THE MANNER SET FORTH IN THE INSTRUCTIONS ON THE BACK SIDE OF
TTnS CITATION. 1 UNDERSTAND THAT. I F I DO NOT APPEAR IN COURT TO CONTEST THE CITATION OR PAY TF1E CIVIL PENLTI
WITHIN TEN (10) DAY'S. OF DATE OF THIS CITATION (EXCLUDING SATURDAl, SUNDAYS AND HOLIDAYS), I SHALL HAVE BEEN
DFUNIED TO WAIVE AIT RIGHT TO COX rF4T THE CITATION AND IN SUCH CASE JUDGEMENT MAY BE ENTERED AGAINST ME UP TO
THE MAXIMUM AMOUNT OF THE (IVII. PENALTY OFS500. IN ADDITION, FAILURE TO COMPLY MAY ALSO RESULT IN AN ORDER TO
511OW CAUSE TO BE ISSUED FOR NY APPEARANCE IN COURT, WHICH IMAY FURTHER RESt LT IN BEING FIELD IN CONTEMPT OF
COURT.
SIGNATURE OF OWNER/ALLEGED VIOLATOR DATE -
SIGNATURE ISZV JEAN ADMISSION OF GUILT
(Note: Fmnt of eitation)
INSTRUCTIONS
tf the officer marked an "X" in the box preceding the words "YOU NEED NOT APPEAR IN COURT'. You may, answer this
summons by either of the following methods-
1. , If.you desire to plead GUILTY or NOLO CONTENDERE Contest) you must 10 DAYS of the issue of this
citation, (Saturdays, Sundays and Holidays excluded) MAIL this notice with:A Cashier's Check or Money Order for the
prescribed amount for the violation charged, payable to CLERK OF CIRCUIT COURT, to the address checked below,
(DO NOT MAIL CASH OR PERSONAL CHECKS); or you may appear at the address checked below, between.the. hours
of 8.:30 A M. & 5:00 P.M., Monday R Friday (Saturdays, Sundays and Holidays excluded) and pay the prescribed amount_
❑ Iowa Keys Clak's 0111ce.(ar Middle ar Upper Keys Chi's Office as eppropnate) .
300 WhiW= SL,SUi!W 101. Kay West. Ftarids 33040
AMOUNT TO.BE PAID; S .
Nate:' Whiehewr your todbod of poyn=4 you muat sign the. PLEA OF GUILTY OR NOLO CONTENDERE AND WAIVER OF RIGHTS," below mid
rdum it to the Claik with yqur:4=L
2_ . YOU MAY APPEAR IN COURT by requesting a court hearing on this charge. You request MUST be made in. person by
appearing yourself or through . an attorney at the address and time specified on the front side of this citation. This copy of
the Notice to Appear must be presented to the court at such appearance.
PLEA OF GUILTY OR NOLO CONTENDERS
AND WAIVER OF RIGHTS
In consideration of my not appearing in court; L the undersigned, do hereby enter my, appearance an the affidavit ftir the offense(s)
charged an the other side of the citation. And waive the reading of the affidavit in'the above named cause.and the right to be present
at the trial of such action. I hereby enter a plea of [] GUILTY.OR [] NOLO CONTENDERS (No Contest) for the offenses)
charged. I waive my right to defend against, such charge(s) or to appeal any error in such proceedings.- I understand the nature.of the
charge(s) against me. I plead, as indicated above, to the charge(s) being fully aware that my signature to this plea will havethe
same effect as judgment of this Court
Signature
. Address .
Signature of person taking waiver if presented in person
Title: (Clerk; Deputy Clerk)
(Now! Beet of dmfic i)
DATA FOR MONTH OF:.
DOGS CATS
Animals Brought In:.
Animals.Picked Up:"
Animals Adopted: ..
Animals Redeemed: i ..
Animals Transferred':
Animals Escaped:
Animals Bom at Shellar.
Animals DOA'
Animals l:ulhanlzed"
ATTACHMENT A
Expense: Reimbursement Requirements
This document is intended to provide basic ,guidelines to Human Service and Community =Based
Organizations, county travelers, and contractual parties who have reimbursable expenses associated
with Monroe. County business. These guidelines, as they relate to travel, are from the Monroe County
Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the. major line items on the reimbursable. expense
request needs: to also contain the-following notarized certified statement:
"I certify that the above checks. have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement, with the records of this. organization...... .
Furthermore, these expenses are in compliance. with .this organization's contract with the. Monroe
County Board of County Commissioners and will not be submitted for reimbursement to any other
funding source."
Invoices should . be billed to the contracting agency.. Third party payments will not be considered
for. reimbursement.. Remember, the expense should be paid .prior to requesting a. reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered: all- inclusive. The .Clerk's Finance. Department reserves
the right to review reimbursement requests on an individual basis. Any questions regarding
these guidelines should be directed to 305 -292- 3534.
Data Processing, PC Time, etc.
The vendor invoice is required for. Inter- company allocations are not considered
reimbursable expenditures unless: appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payro expense is needed... If
a Payroll Journal is provided, it should include: dates, employee name, salary or hourly rate,
total hours worked; withholding information and payroll taxes, check number and check amount.
If a Payroll Journal is not provided, the following information musk be provided: pay period, .
check amount, - check number, date, .payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract.is required for reimbursement.
For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A - copy of the rental or lease agreement is required. Deposits and advance payments are not
allowable expenses.
Reproductions, Copies, etc.
Mog of copy- expenses as they relate to the County contract is required for reimbursement: The
log must define the date, number of copies made,:source document, purpose, and recipient: A
reasonable fee for copy expenses will.be allowable. For vendor services, the vendor.invoice and a
sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required:.
Telefax, Fax, etc.'
A fax log is required. The log must define the sender, the Iintended recipient, the date; the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Travel reimbursement requests must be submitted and will be paid in accordance with
Monroe. County Code of.Ordinances and State laws and regulations. Credit card statements are
not acceptable documentation for reimbursement. If attending. a. conference or meeting a copy of
the agenda is : needed. ' Airfare reimbursement require_ s_ the original passenger receipt portion of
the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto rental
reimbursement requires the vendor invoice. Fuel purchases should be documented with paid
receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable. Parking is
considered a reimbursable travel expense at the destination. Airport parking during a business
trip is not. .. .
A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room
must be- registered and paid - for by traveler. The Count will only reimburse the actual room and
related .bed tax. Room service, movies, and personal telephone calls are not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An odometer reading
must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a
residence or office to a point of departure. For example, driving from one's home _to. the airport
for a business trip is not a reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state
that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and end after 2
p.m. for lunch reimbursement, and before 6 p.m.. and end after 8 p:m. for dinner reimbursement.
Non- allowable Expenses.
The following expenses are not allowable for reimbursement: capital outlay expenditures (unless
specificaliy included in the contract) contributions depreciation expenses (unless specifitally
Included in the contract), entertainment expenses, fundraising, non- sufficient check charges;
penalties and fines.
ATTACHMENT. B
ORGANIZATION
LETTERHEAD
Monroe: County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for ( Organization name for the time
period
of: to
Check# . Payee Reason:
Amount
101 Company A Rent
$ X,XXX.XX
102 Company B -_. Utilities
XXX.XX
104, : Employee A' P/R ending 05 /14/01
XXX.XX
-105 Employee B p /R, ending 05/28/01 _
XXX.XX
(A) Total ,XxX.Xx
(B) Total prior payments
$ X,XXX.XX
(C) Total requested and paid (A + B)
$ X,XXX.XX
(D) Total contract amount
$ X,XXX..XX
Balance of contract (D -C)
$ XAXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses_ are accurate and in agreement with the records of this organization.
Furthermore,
these expenses are in compliance with this organization's contract with the Monroe. County Board
of County Commissioners and will not be submitted for reimbursement to any
other funding
source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 200= by
who is.personally known:to me:
Notary Public: Notary Stamp
-
Wilson -Kevin
From: Sue Turner <sue_turner @bellsouth.net>
Sent: Monday, November 06, 2017 9:35 AM
To: Tammy Fox, FKSPCA; Wilson -Kevin
Cc: LoSacco -Tina; Eables- Patricia; keywestconnie @gmail.com; 'Linda Walker'; 'Jane
Dawkins'; Connie Christian(new)
Subject: RE: Marathon Animal Control Contract
Attachments: 2016 Actual vs 2018 Projected Exp- Marathon.pdf
Kevin,
Attached is a statement of our actual income and expenses related to the County Contract for 2016 and what we
project for 2018 based on using a starting pay base of $14.50 for most employees. As Tammy stated below and
everyone knows, it is difficult to live in the Keys because of the high cost of living and we would like to be able
to retain good quality employees. We do provide health insurance for employees but no other benefits.
Our total costs are $441,441 but we are also using income from adoption fees and donations in kind (discounts
from Hill's Food and veterinarians) to reduce those total costs to get to the $425,441 we would need from the
County. You will notice that all other projected costs have a net difference of only $1,094 from our 2016 actual
— fairly insignificant.
Remember that the County only reimburses for qualified expenses paid up to the maximum Contract amount; if
FKSPCA does not pay the expenses, the County does not pay either.
We can certainly ask our entire board if they are willing to accept a lower number but based on past board
discussions, I would not expect a vote for less. We do have a regularly scheduled board meeting on Tuesday
(tomorrow) evening and can let you know immediately afterwards.
Sue Turner,Treasurer
FKSPCA
FLORIDA KEYS. S.P.C.A., INC.
Compare 2016 actual to 2018 Projected
for Operation of Marathon Animal Shelter
Contract related
Variance
total actual
. Co ntract
Projected
Jan - Dec.16
2018 Proj ected
to Actual
Income
4000 • Adoption Fees
9,166.32,
9
4010 •. Contract - Monroe County,
248,429.88
254,531.52
4040 • Donations In -Kind
7,077.94
7,000.00
Total Income
264,674.14
270,531.52
Expense
6010.•. Advertising
217.50
600.00
382.50
6450 •. Dues and Subscriptions
603.00
650.00
47.00
6700 • Employment Costs
286,717.71
328,770.00
42,05229
6900 • Facilities
11,478.47
12,000.00
521.5.3.
7100 • Insurance
7,016.04
7,235:00
218.96
7200 •. Licenses and Permits
786.00
886.00
100.00
7300 - Medical Expenses.
49,827.91
50,000.00
172.09
7510 • Office Expense
3,826.36
4,000.00
173.64
7600 • Operating Supplies
9,091.10
9,000.00
(91.10)
7720 - Professional Fees
3;659:38
3,000.00
(659.38)
7750: Telephone
1,770.62
1,800.00
29.38
7760 Training
1,525.53
1,600.00
74.47
7770 • Travel
654.05
650.00
(4.05)
7780 • Uniforms.
1,033.75
1,050.00
16.25
7800 • Utilities
8,745.15
8,800.00
54.85
7900 •, Vehicle Expense
7,738.91
7,800.00
61.09
7990 - Waste Disposal.
3,602.32
3,600.00
(2.32)
Total Expense
398,293.80 -
441,441.
43,147.20
Net Income I (Loss)
(134,672.66)
(170,909.48)
County Reimbursement at present
(248,429.88)
.(254,531.52)
Total needed to.cover all costs with County Contract
383,102.54
425,441.00
year
year
Page 1 of 1
From: Tammy Fox [ mailto:tammy(d)fkspca.ora ]
Sent: Saturday, November 04, 2017 5:11 PM
To: Wilson -Kevin
Cc: LoSacco -Tina; Eables- Patricia; Sue Turner; keywestconnie(a)gmail.com Linda Walker; Jane Dawkins
Subject: Re: Marathon Animal Control Contract
Hi Kevin,.
I've copied Sue here so she can address the contract reimbursement amount. The increase is due to the increase in
payroll cost. The FKSPCA has realized it can no longer compensate employees at $10.00 per hour. Higher cost of living
and inability for our workforce to find affordable housing has made it increasingly difficult for us to find and retain
employees. Therefore the FKSPCA must increase its base pay rate to $14.50 in order to compete with employment
options in our community and to provide fair wages for our employees.
Sue can address any further questions.
Thank you,
Tammy
C
Tammy Fox, .
Executive Director
sent from my iPhone
On Nov 4, 2017, at 3:23 PM, Wilson- Kevin Wilson- Kevin @MonroeCounty- FLGov wrote::
Tammy,
apologize greatly for the delay. I finally had a chance to review your submission to the
RFP for Marathon. The proposal cost is $425,500 /year. Previously FKSPCA had,
requested $400,000 /year. My budget was set at $350k for Oct17= SEP18.. With the
.delay of 2 months or so of FY18,. I might be able to support $400k. PI.ease:discuss this
with your board. I'd like to have this on the 14 NOV BOCC agenda in Key West.
recognize the delay reviewing it was mine.
have Tricia Eables preparing the contract for the revised agenda deadline. on Monday
or Tuesday and I've set up the agenda item in. our system. Please . advise if you can
accept the lower number by Monday, please.- I've been looking at.the attached
comparisons trying to develop supporting arguments.
keviinw
Kevin G. Wilson, P.E.
Assistant County Administrator
Monroe County, FL (Florida Keys)
102050 Overseas Highway
Key Largo, FL 33037
Tel`. 305 - 292 -4529
Cell: .305-107-1547
<FY2017 Animal Stats_3 Shelters Summary.pdf>
Z
COMPARISON TO ALL FOUR SHELTERS
$529,495.80
$291,790.32
MARATHON
KEY WEST
KEY LARGO
BROUGHT IN
18°%
46°%
PICKED UP
26%
57%
17%
TOTAL INTAKE
20%
49°%
31°%
MARATHON
IKEY WEST
KEY LARGO
TOTAL ADOPTED
24%
49%
28%
SERVICE CALLS
274
35°%
TOTAL REDEEMED
24%
57%
2V°;
BITE CASES
17%
TOTAL EUTHANIZED
15%
1 33`',4;
1 52%
1 CRUELTY /NEGLECT
2
0%
Current Annual Stipend
MARATHON KEY WEST KEY LARGO
$
254,531.52
$529,495.80
$291,790.32
M
C ounty of f Monroe
ELj » °o
�
BOARD OF COUNTY COMMISSIONERS
/� r i � ��
Mayor George Neugent, District 2
The Florida. Ke Se
y
I
Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
November 14, 2017
Agenda Item Number: X2
Agenda Item Summary #3580
BULK ITEM: No DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
yes
AGENDA ITEM WORDING: Approval of a contract with the FKSPCA (Florida Keys Society for
the Prevention of Cruelty to Animals, Inc.) for operation of the animal control shelter in Marathon
and enforcement of animal control codes between MM16.7 and MM70 and termination of the
existing contract assigned from the previous operator. Funding is through ad valorem tax.
ITEM BACKGROUND: The FKSPCA was the only respondent to the RFP for animal control
services between MM16.7 and MM70. Their proposal included a proposed annual stipend of
$425,500. After staff discussions with the FKSPCA, a stipend of $425,500.00 /year was agreed with
annual CPI adjustments in future years on the anniversary date of the new contract. The term of the
contract runs through June 30, 2020.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the assignment from SHARK
to FKSPCA of the contract to operate the Marathon shelter on October 21, 2015. On September 21,
2016, the BOCC approved the 5 amendment to the contract which clarified which County vehicles
were leased to the FKSPCA. On May 17, 2017, the BOCC approved the 6 amendment increasing
the annual stipend by the CPI increase of 2.1% to $254,531.52. At its July 19, 2017 meeting, the
BOCC approved issuance of an RFP for animal control services effectively agreeing to a termination
of the existing agreement upon award of the new contract.
CONTRACT /AGREEMENT CHANGES:
Replaces the existing contract assigned from SHARK to FKSPCA
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Contract - FKSPCA (legal stamped)
2017 -11 -06 email exchange
FINANCIAL IMPACT:
Effective Date: 14 November 2017
Expiration Date: 30 June 2020
Total Dollar Value of Contract: $425,500 per year as adjusted by CPI increases
Total Cost to County:
Current Year Portion: $403,937
Budgeted: Yes
Source of Funds: ad valorem
CPI: in future years
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details:
If yes, amount:
Replaces the current contract with a new one in which the annual stipend is increased.
REVIEWED BY:
Kevin Wilson
Completed
11/06/2017 10:01 AM
Patricia Eables
Completed
11/06/2017 3:05 PM
Budget and Finance
Completed
11/06/2017 3:34 PM
Maria Slavik
Completed
11/06/2017 3:36 PM
Kathy Peters
Completed
11/06/2017 3:56 PM
Board of County Commissioners
Pending
11/14/2017 9:00 AM
[cork
I'mir , 111111 pirillyIIIIII III i 1# 1 ri
THIS CONTRACT, entered this 14th day ■ November, 2017, by and between the Board of
County Commissioners ■ Monroe County, Florida (hereafter "County" ■ "Board and
Florida Keys Society for the Prevention ■ Cruelty to Animals, Inc. ("FKSPCA"), a non-profit
organization existing under the laws of the State of Florida, (hereafter "Contractor").
L", I I I - a W.WS&I 171 = I . . to
WHEREAS, it has been determined that it is in the best interest of the residents of and visitors to
the County that a contract be entered into with a private provider of such services; E
NOW THEREFORE, IN CONSIDERATION OF the mutual promises contained herein, the
parties agree as follows:
0
This agreement shall
• effective on November 15, 2017, and end at 12:00 midnight on June 30,
Cl
2020. The term of this agreement shall be renewable in accordance with Section V.
■ wakill L Dr.) 0
In [WIRMT M MIMMM I ITIMM4 I W
I 11 111 11 N L "al
supporting documentation (e.g. copies of invoices) attached. The letter should contain .1
notarized certification statement. An example of a reimbursement request cover letter is
included as Attachment B. The Contractor's final invoice must be received within thirty (30)
days after the termination date of this contract as shown in Article I above.
After the Clerk of the Board examines and approves the request for reimbursement, the Board
shall reimburse the Contractor. However, the total of said reimbursement expense payments in
the a- regate sum shall not exceed the annual total amount shown in Article 11 of this agreement.
The Contractor must provide to the County the documentation listed in items (a) through (f) on
an annual basis and upon request by the County. Payments are subject to this information being
provided on an annual basis or upon request by the County:
2
2. COMPLIANCE WITH LAW: The Contractor shall cooperate with the
Monroe County Health Department and follow all local and state laws, regulations, and
procedures, including but not limited to F.A.C. 1013-3.091, Procedures for Control of
Specific Communicable Diseases and Chapter 64B16-29, Animal Control Shelter
Permits.
(b) Tile Contractor shall provide appropriate care for sick and injured animal
in its custody and shall obtain the services of a veterinarian who
licensed by and in good standing with the Board of Veterinary Medic
Examiners for the State of Florida, for consultations and/or profession,
services. 1 1
(d) The Contractor shall provide heartworm testing to all adoptable ••-M
provide deworming • all adoptable animals, and shall have a programl
91
k. MMITEAA110E OF P■ -7MISES: The Contractor shall maintain the Shelter,
including kennel areas, cages and euthanasia room, and all equipment in a
clean, safe, and sanitary manner.
(a) The Contractor shall ensure that rabies inoculations will be given to all
adopted and redeemed animals as required by law.
(c) The Contractor shall enforce the provisions of the contract, including, b
not limited to, taking any action necessary to ensure that an adopt
animal is spayed or neutered and licensed prior to releasing the animal
transferring ownership to its adopter. I
4
7. POLICIES AND PROCEDURES MANUAL: The Contractor shall maintain
a Policies and Procedures Manual for guidance of all staff. At a minimum, it
8. HOURS OF OPERATIONS: At a minimum: the Marathon Animal Shelter
shall be open to the public from 9:30 a.m. to 4:30 p.m., Eastern Time, Monday through
Friday, and 10:30 am. to 2:00 pm., Eastern time, on Saturday.
I . a 0 11 - a a
It I 11AL49111111 rim I I I a R I - 11 - I 1 11" 1 41111 utugis E 6101111 Midi
I -will IMMULTANIQ 06
"Mitrui ail 11 C11 SM TIMS 1Y itilin L11C 3CFTICe Area LICSCrIDUL! U(JV'M—, 4RC4,1LUIlig V
not limited to:
2. Emergency services (24-hours per day/7-days a week) for Priority One calls
is are:
3. Patrolling service area on a regular and consistent basis; at a minimum,
Contractor shall yiatrol service area once �Per week with additional em(thasis on area
inhabited by endangered species.
mmim=_
5. Picking up cats or raccoons captured in cat or raccoon traps; Contractor shall
notify the public of the availability of cat and raccoon traps.
6. Non-emergency animal is up from residential homes during normal operating
hours.
7. Picking up dead animals along County or City rights-of-way and arrange for
proper disposal in accordance with all applicable laws, regulations, and
ordinatices.
6
8. Disposing of any animals that are euthanized or that expire while in the care,
custody, or control of the Contractor, in accordance with all applicable laws,
regulations, and ordinances.
10. Complying with all applicable County ordinances and regulations as well as the
laws of the State of Florida.
7
W. REPORTS. On a bi-weekly basis, Contractor shall provide the County Administrator
*r his designee with copies of all bite reports and citations that are issued. On a monthly
basis, Contractor shall submit a statistical report utilizing the form marked as Exhibit
"G4, as same may be amended from time to time.
F. PETS IN SHELTERS: Contractor shall provide the services designated for the Animal
Control/Shelter Contractor in the Pet Friendly Special Needs Clients Sheltering Plan to
provide evacuation of pets of Special Needs Clients and assistance with care of said pets.
MMEMMIRMIN1�21 10
The Contractor shall secure, maintain, and pay all applicable fees for any permits and licenses
necessary to operate the Shelter; a list of the currently required permits is attached hereto and
marked Exhibit "A." It is the Contractor's responsibility to maintain all permits and licenses,
even those not listed in Exhibit "A" that may be required.
VIII. STAFFING:
Since this contract is a service agreement, staffing is of paramount importance. Contractor shall
provide services using the following standards, as a minimum requirement:
IK�1111111191
The Contractor shall be responsible for payment of all utty charges for the Shelter. All utility
accounts will be1eld iT tYe Co - fiawe.
X. VEHICLES:
The Countv hereby leases to the Contractor one (1) County vehicle currently assigned to the
Shelter identified as follows:
The Contractor shall be responsible for payment of all fuel, oil, and other supplies necessary tt
operate the vehicle. In addition, the Contractor shall be responsible for repairs to said vehicle
and shall maintain it in accordance with the maintenance schedule attached hereto as Exhibil-
"E. The Contractor shall provide an average of four (4) oil changes annually for each vehicle,
0
If County funds are used to acquire any capital assets, then upon termination or expiration of the
contract those assets will become the property of Monroe County, unless otherwise agreed to by
the County.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid tote Contractor is forte indemnification
provided f o r a bove.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained within this agreement.
ff
and all other requirements found to be in the best interest of Monroe County as may be impose-4
by the Monroe County Risk Management Department.
General Insurance ReggiEgMggj�i
As a pre-requisite of the activities governed by this contract (including the pre-staging of
,rersonnel and material,�' the Contractor shall obtain. at their own
of insurance specified herein, which are made part of this contract.
The Contractor will not be permitted to commence any activities governed by this contract
0
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished ■ the County as specified herein.
The Contractor shall maintain the required insurance throughout the entire term of this contract.
Failure to comply with this provision may result in the immediate suspension of all activities
until the required insurance has been reinstated or replaced.
The Contractor will ■ held responsible for all deductibles and self-insured retentions that may
be contained in the Contractor's insurance policies.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
11410
- I
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies
required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material
change, or reduction in coverage unless a minimum oft irty (30) days for notification is given
tot e
County by the insurer.
■ I I
211 MGM 111
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers'
Compensation and Professional Liability coverages.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management,
The Contractor shall issue receipts, keep appropriate records, and account separately for all
donations and grants received by Contractor:
(a) At any Monroe County Animal Shelter;
(b) For the benefit of animals in Monroe County; or
(c) Off of Monroe County premises for which the donors have a reasonable expectation
that the funds may be used out of County.
FX ff N I F XTQ 19 IN _19 � �211 1 r5 M
The Contractor hereby accepts the Shelter facilities and equipment in "as is" condition, and the
Contractor shall allow the County to inspect said facilities and equipment at any reasonable time.
In addition, all operating supplies and any additional equipment such as catch-all sticks, cages,
and the like shall be the responsibility of the Contractor.
A capital asset is tangible property or fixtures estimated to cost or be valued at $1,000 or more.
Prior to purchasing a capital asset with County funds, the Contractor shall notify and seek
approval in writing from the County Administrator or his designee.
12
NIONOBOM
Prior to commencement of the service contemplated herein, the County shall perform an
inventory of all supplies, materials, medicines and equipment at the Shelter and the inventory
lists prepared therefrom shall be signed by both parties hereto.
a) Maintain the Shelter, including kennel areas, cages, and euthanasia room(s) and all
0 CD
equipment in a clean, safe, and sanitary manner.
c) Contractor shall have the right during the term of the contract to construct, re-construct, re-
model, paint, decorate, and re-decorate the Shelter; provided however, that all such
improvements to the Shelter by Contractor shall conform to all applicable building codes,
regulations, permits, and prior written approval from the County Administrator or his designee
is obtained; written approval by the County Administrator or his designee shall not be
IN
If County funds are used to acquire any capital assets, then upon termination or expiration of the
contract, those assets will become the property of Monroe County, unless otherwise agreed to in
writing by the County.
The Contractor may not use the Shelter facilities for fundraising or for selling merchandise ■
services unless requested in writing and approved in writing ■ the County Administrator.
ReLrjuests for events shall be re bkfA the Contractor in
Administrator in writing.
In general, the only financial transactions to be conducted at the shelter shall be for collection ■
Monroe County fines as listed in Monroe County Code Section 4-39, 4-45, 4-46 and 4-66, and
the fees listed in the Fee Resolutions attached hereto as Exhibit "B," as same may be amended
from time to time. Said fines and fees shall be remitted to the County as set forth in Sec. 4-39 of
the Monroe County Code,
1 aiIn
1 1 � I sn==
a) At any Monroe County Animal Shelter;
b) For the benefit of animals in Monroe County; and
c) Off of Monroe County premises for which the donors have a reasonable expectation that
the funds may be used out of Monroe County.
Funds raised by the Contractor from fundraising events in Monroe County and donations
received at Monroe County Animal Shelters shall only ■ used to benefit the shelter animals in
Monroe County or other services not mandated by the contract and may only be applied to the
organization's operational mission within Monroe County.
County and Contractor agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action
M
In addition, the Contractor shall, at its expense, provide the County with an annual audit preparet
• an independent Certified Public Accountant, said audit shall conform to generally acceptet
auditina standards and shall be submitted to the County within one hundred twenty (120) days
.M
following the close of the Contractor's fiscal year.
The Contractor shall also allow the County to inspect the shelter property, facility, or vehicles at
any reasonable time.
15
MMEEM��
rl
In no event shall any animals under the care, custody, • control of the Contractor be given,
bartered, or sold to any medical research company.
E
The Contractor agrees that the County Administrator may designate representatives to visit the
facility periodically to inspect Contractor's maintenance of the premises, and care provided to
animals. The Contractor agrees that the County Administrator may designate representatives to
visit the facility periodically to conduct random open file evaluations during the Contractor's
normal business hours.
KEWWWORUIVII
Me "ARMS
The County may terminate this agreement for cause if the Contractor shall default in the
performance of any of its obligations under this agreement. Default shall include the occurrence
of any one ■ the following events and same is not corrected to the satisfaction ■ the County
within fifteen (15) days after the County provides the Contractor with written notice of said
default:
�21�1 1�.- IN
16
FWXV�! 111115 MUMIFTRINIX4040M 5 F UP TNIC M
A. The Contractor represents that it, its directors, principals and employees, presently have
no interest and shall acquire no interest, either direct or indirect, which would conflict in
any manner with the performance of services required by this contract, as provided in
Sec. 112.311, et. seq., Florida Statutes.
B. Upon execution of this contract, and thereafter as changes may require, the Contractor
shall notify the County of any financial interest it may have in any and all contracts with
Monroe County.
V.FA0.XWW2Y. 1 1 Vt]'11
The Contractor shall not pledge the County's credit or make it a guarantor • payment or sure
for any contract, debt, obligation, judgment, lien, or any form of indebtedness, The Contract
further warrants and I
represents that it has no obligation or indebtedness that would impair i
ability to fulfill the terms of this contract.
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the
following:
X "0
0
I
1100 Simonton Street
Key West, FL 33040 1
County Attorney
1111 12 1h Street, Suite 408
P.O. Box 1026
Key West, FL 33041-1026
FOR CONTRACTOR:
Tammy Fox-Royer, Executive Director
Florida Keys Society for Prevention of Cruelty to Animals, Inc.
R.V*.V*N a 1 0, 1 4
19
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising
under this Agreement must be in Monroe County, Florida. In the event of any litigation, the
prevailing party is entitled to attorney's fees and costs.
The terms, covenants, conditions, and provisions of this contract shall bind and inure to the
benefit of the County and Contractor and their respective legal representatives, successors, and
assigns.
County and Contractor agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If the issue
or issues are still not resolved to the satisfaction of the parties, then any party shall have the right
to seek such relief or remedy as may be provided by this contract or by Florida law. This
Agreement is not subject to arbitration.
I WIN W I PRI WAND61M
20
Contractor agrees to execute such documents as the County may reasonably require, to include a
Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Monroe County in his or her individual capacity, and
no member, officer, agent or employee of Monroe County shall be liable personally on this
contract or be subject to any personal liability or accountability by reason of execution of this
contract.
Section headings have been inserted in this Agreement as a matter of convenience of referenc,;
only, and it is agreed that such section headings are not a part of this contract and will not b@
used in the interpretation of any provision of this contract.
XL. AITAORIZED SlGfIATORY: The signatory for the Contractor, below, certifies and
warrants that:
(a) The Contractor's name in this agreement is its full name as designated in its corporate
charter.
a I a
I ' 9-9- - - 4
Further, Contractor shall, upon execution ■ this agreement, provide proof of incorporation and a
list of its Board of Directors.
2? - .
This agreement constitutes the entire agreement between the County and the Contractor for the
services contemplated herein. Any amendments or revisions to this agreement must be in
writina and be executed in the same manner as this agreement.
0
Any terms or conditions of either this Agreement that require acts beyond the date of the term of
this Agreement, shall survive termination of the Agreement, shall remain in full fore and effect
unless and until the terms or conditions are completed and shall be fully enforceable by either
party.
21
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
date first written above in two (2) counterparts, each of which shall, without proof or accounting
for the other counterparts, be deemed an original contract.
C3
(SEAL)
Attest: KEVIN MADOK, CLERI
31
0
MIUMNICUND
M
Mayor/Chairman
CONTRACTOR
By:
WITNESS
Title: Title:
M.
WU
PATRICIA EABLES
ASS=ISTANT OUrATTORNEY
DATE.
22
W I I I i( VI
r r r � r � r r � r � r� • r
Perm c Address
Monroe County
Monroe County Tax
Harvey Government Center
Occupational License
Collector
1200 Truman Avenue
Key West, FL 33040
Board of Pharmacy
Florida Department of
2020 Capital Circle S. E.
License
Business and
Tallahassee, FL 32399
Professional Regulation
Controlled Substance
United States
Drug Enforcement
Registration
Department of Justice
Administration
Certificate
Washin on, D. C. 20537
Permit for vehicles
Florida Department of
Department of Agriculture and
used to transport
Agriculture &
Consumer Services
animal carcasses
Consumer Services
Division of Animal Industry
Mayo Building, Room 332
Tallahassee, FL 32399 -0800
Wildlife permit*
Florida Game &
620 South Meridian St.
Freshwater Fish
Tallahassee, FL 32399
Commission
Biomedical Waste
Florida Department of
1100 Simonton St.
Permit
Health
Key West, FL 33040
*Acc ording b
Trapping Permit." However, all Proposers are advised to familiarize themselves with
FWC's rules and regulations regarding nuisance wildlife.
A RESOLUTION
I
Is 11114 1 illy I 9z
"IRA i
INS I
WHEREAS, Resolution 386-2006 was passed by the Board of County Commissioners on September 20.
2006 providing for one-year and fl=c-year County licenses, f�cs fbr does. cats and &w-ps T
WHEREAS, a scrivener's error resulted in the orniss ion of the 3-year County Ji nse efor t , r
SPUYe&neulered and 6 month!r ofage or olderh, 2 E. (2)(b), and . cc k cats tha are no
1 11 MR11F Ma. iT.1 ffWM, r. Z Z I
r
'K4kj!jk'1ljW
1. Section 2 -E Of Resolufion No. 386-2006 is hereby amended to read:
2.
E. County License
(1) Dogs.
(a) Animal is aye meats or wWcr 6months of age $10
$20
(b) Animal is not spayed/neutered and 6 monft of age or older S35
$75
(2) Cats
(a) Animal is spayed/neutered or under 6months of age slo
$20
(b) Animal is not spaye d/ricutcred and 6 months of age or older S35
175
(3) Ferrets $6
SIR
(4) Replacement (per replacem regardless of years covered) $2
(5) Dogs and cats with microchips or other means of permanent identification and with regi
d c
a he Cfianty or
a national identification service current to the ovincr, shall receivc a S5 d ra in the in
=on Ro mumce= fes!
PASSED AND ADOPTED by the Board of County Commissioners of MonrocQ FWda, ;Ra
meeting of the Board held on the l5th day of November, 2006.
Cn
Mayor Yes
Mayor Spehar Yes
q
Commissioner Neugent Yes
Commissioner Murphy Yes
Co
4-omnlissioner DiGennaro Yes
I Swtion 2.E. of Resolution No - 240-2006 is h=ZbY Mcnded to rmd
Z.
E. Co Luxmw:
PASSED AND ADOPTED by the B of C4unty Czuunnsioncm of Momoc County. Flonda, st a m---- �Wr2
of the Board hold on &c 20th day of Septmbcr, 2DO6.
I
■ Y IZ lll�
m
APPAOVED�Aj = ��
- 4L 4ogoc e
- T - NVILEENE W. CASSM
ASSISTANT COUNTY ATTO@E
r
Date ?
rn
BOA" OF COUNTY CO
OF MONROE COUNTY., nA)R",
M
crb
tm
By.
MikyorXbAmisin
Companion to Version
r )A IN I l cjull i��
' 71 :M
R . • , 7 s'lol 1 K
FWRTMITF12
rg-reTSTUT7.1
11
1�
(3) Ferrets: $6
(4) Replacement $ 2
* Licenses am to be issued on an &=al basis. However, any three-year license previously issued
in conformity to a three-year rabies vaccine and pursuant to Remludon 261-2005 sWl remain in
effect until its nUirat expiration date,
G. LittgE 9te=Ldm(per litter) S so
Litter registration is required befbre birth. The owner of a pregnant Prumal shaH be assessed a utter
fee of $50 fbr each litter- If Lbe litter is not regionvA dmm wfli be $100 fine ibr first offbom $250
fine fbr second offiense, $500 fine on third oflense- At the first offense, the fine of $100 wit! be
waived if owner/caretaker agrees to alter the litter and breeding mother
(SCO) OF MONROE CO LW , FLORIDA
AftAK DANNY L. KOLHAGE, Clerk
BY627--Xzq—'-� By: mayor/chairnud
Dapdfy Clerk
Rwwiw RaL 261-2003
as to 006-20M AbK=c Vatim App 6 2106)
MONROE COUNTY ATT N
APP ED
2
coo
meeting ■ the Board hold on-the 21ntday of Jang .2006-
x
Mayor McCoy Yes
C1
Mayor Spehar yegs
C4
Commissioner Neugent Yes
A
Commissioner Pawn Yes
C4mouioner Rice Yes
CDP
co
(SCO) OF MONROE CO LW , FLORIDA
AftAK DANNY L. KOLHAGE, Clerk
BY627--Xzq—'-� By: mayor/chairnud
Dapdfy Clerk
Rwwiw RaL 261-2003
as to 006-20M AbK=c Vatim App 6 2106)
MONROE COUNTY ATT N
APP ED
2
coo
As a pre-requisite of the work governed, or the goods supplied under this contract (including the pre-
staging of personnel and material), the Contractor shall obtain, at his/her own expense, insurance as
specified in any attached schedules, which are made part of this contract. The Contractor will ensure
that the insurance obtained will extend protection to all Subcontractors engaged by the Contractor. As
an alternative, the Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the County as specified below. Delays in the commencement of work, resulting from the
failure of the Contractor to provide satisfactory evidence of the required insurance, shall not extend
, ieadlines specified in this contract and any penalties and failure to perform assessments shall be
imposed as if the work commenced on the specified date and time, except for the Contractor's failure tiii
Fl , rovide satisfactory evidence.
Certificate of Insurance or A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certificd copy of any or all insurance policies
required • this contract.
ANIMAL CONTROL
INSURANCE REQUIREMENTS
FOR I
A1 COLITVOL COVTI4�L
BETWEEN
Prior to the commencement of work governed by this contract, the Contractor shall obtain Animal
Control Errors and Omissions Liability Insurance, Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
The minimum limits acceptable shall be:
F,TjjL9jir471 =V- 1
months following the termination of the contract.
� qql��Ijl�illiiii
J!R a
relat d to animals.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
policies issued to satisfy the above requirements. I
Mn-ur�.M-171
EMPLOYEE DISHONESTY
INSURANCE
BETWEEN FOR
CONTRACT
Insurance which will pay for losses to County property or # ney causeby a # or i
the Contractor's employees or agents, whether acting alone or # # others.
e i i li its shall : E
$100,000 per Occurrence
NA
GENERAL LIABILITY
I (L
F V 1
)U
NSURANCE REQUIREMENT
OR
BETWEEN III III III
MV�Wl �V'Vbj*-
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain General
Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a
minimum-,
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
I WOMAN$
'21 1 I-C U UL PC
months ibllow'ing the termination of the contract.
related to animals.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
M My 11 r, M1. M
VEHICLE LIABILITY
INSURANCE REQUIREMENT
FOR
BETWEEN
11 1 1 1 �� I � p ip�q' I
IrTganization snan p r r Ins)_;p
Coverage shall be maintained throughout the life of the Agreement and include.. as a minimum,
liability coverage for:
Owned, Non-Owned, and Hired Vehicles
Physical Damage Protection
ACV for Physical Damage
# '. 1 4 4 1 - - - I - I I # I . 2 a .
ww&� ffim 0 2 on I M I
BEPITEER
MONROE COUNTY, FLORIDA
AND
JW13 I II IN INTHI till 11 1 4 11141 I ts] 11 If 11IM"1 I IfEll Itatillim 04-11 r DKILIZVEI)ND
1 1111 111
Coverage shall be maintained throughout the entire term of the contract.
t�
Coverage shall be provided • a company or companies authorized to transact business in the State •
F-Iorida, and the company or companies must maintain a minimum rating of A-VI, as assigned by the
A.M. Best Company.
. a ITM ITIm a
84 a
U9
BETWEEN
MONROE COUNTY. FLORIDA
Prior to the Organization/Individual taking possession of the property governed by this lease.tental
agreement, the Organization/Individual shall obtain All Risk Property Insurance (to include the perils
*f Flood and Wind) with limits no less than the Replacement Cost Value of the property leased or
rented. Coverage shall be maintained throughout the life of the Lease. Agreement and include,
as a minimum, liability coverage for:
Fire Lightning Vandalism
Sprinkler Leakage Sinkhole Collapse Falling Objects
Windstorm Smoke Explosion
Civil Commotion Aircraft and Vehicle Damage Flood
The Monroe County Board of County Commissioners shall be named as Additional Insured and Loss
Payee on all policies issued to satisfy the above requirements.
mon'ROE C04AT7. FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
I
demnification and Hold Harmless
for
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall
indemnify the County from any and all increased expenses resulting
, from such delay.
for above.
ia nityisinnowaylimireUto,re ceo,oriessene ny tne insurance requirements
contained elsewhere within this agreement.
"M
RISK MANAGEMENT
POLICY AND PROCEDURES
��IMIEIIIUNKI ��
k" 0i! '11 11 Ilya - f, ' k'q a I W i i I � '1111 E12012",
miny-M ffle "NA"I lwmm%!J��
The County as being named as an Additional Insured - If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the authority to waive
this provision.
M
a The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose the County to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted
for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of
the Courts.
I I s 11 of 41 - &MV MA C 1 0411 1 M "'N"PON MW 180 'N 'A III N I E NVA
! I II For Waiver IIII
of
Insurance Requirements
be waived or modified on the following contract.
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason for Waiver:
Policies Waiver
Date
County Administrator appeal: Approved: Not Approved:
Date:
Board of County Commissioners appeal: Approved: Not Approved:
OUMMM!,=
WAMi 1.
MOMEM
0
U
0
U
E
d
0
CJ
a.
U)
�a
CL
E
�a
Z
Ca
�s
d
L)
CL
CO
U-
c�
0
U
as
E
c�
Q
Z
r W"
0
U
0
U
E
d
0
CJ
a.
U)
�a
CL
E
�a
Z
Ca
�s
d
L)
CL
CO
U-
c�
0
U
as
E
c�
I WWWN FORN M
Monroe County, Florida
This Agreement is entered into between (name of Adopter), the "Adopter," and (name o
organization), the "Agency" this Ldgyj day of(month)-, 20
In consideration of the mutual promises contained herein, the above stated parties hereby agree as
follows:
�Mopter) (Signature of 4FTIJM��I�
Aj i i r Wt
who being first duly sworn, in support of my request to have
certain Monroe County Animal Control charges waived, do certify that:
who are, respectively, , and
(specify species)
who have/has been picked up, housed or cared for by Monroe County Animal Control.
2. For the period of to $
(date of I" charge) (date of last charge)
i RU SM111111 .r' I ... _. . .-.-
3. That I am unable to pay (check one) - 1) the charges or
2) any more than S
without substantial hardship to myself or my family due tote following circumstances: (check all
that apply)
(A) My household gross monthly income from all sources is less than:
(1) $1,200 if only one person in household, or (2) $1,500 if more than one person in
household.
(C) I owe debts due to illness or misfortunes of my family. If this item is checked, briefly
describe in the space provided below:
(D) I do not own real or personal property which are not used by me for shelter and the
necessities of life. If this item is checked, briefly list and describe all real property and automobiles
owned by affiant:
4, If any statement herein is determined to be untrue, I agree to pay such charges as have been waived
as a result of this affidavit.
(signature)
SWORN TO AND SUBSCRIBED before me this day of 2 20 1_, by
- who is personally known — to me or who produced
,as identification.
E�M
M = - M M- = - - �
12 1 1 awl DI lig I 'YKKOII:m N R.T-41 to) 1
1. The Board of Coudty Commissioders of Monme County mpproveo thr waime
controt cjtKion eftached hereto jmd, punumd to See. 4-46 of W Mmm.
Cocaq Code. rtqtdm thst oll xmbtuLl cowrGI coatraclon use citations in
subsmistlagy Me ume Fbein as approved hervin.
PASSED AND ADOMO by tk BcaM of Counry Cam isslaneo of Monn;
Cmaty, FWida, on lhis 15th day of Scptmbcr- 20 10-
M, .3 to
(sm-r)
At=: DANNY L. XOTRAGF. MERK
A 2 6 1:1%
CffRLSnNE 0 1 vimr-"a-OAMOWS
A$IiljT.A QUrJ'rV;
D
Board of County Commissioners, Monroe County, Florida
Animal Control Division
In the County Cours In and for Monroe County, Florida
Tmw A-MR M.
J flac undmigned cer tle c s 1Wt hdilic had just aryl rawmaNr prautcla lo believe, wA does belirm that
Anlowel Description. b(maffable)
GUM Brmd 001'w -- Sex 5p%yTJ=ncrcd_ Age
SIGNATURF OF OWNFIVALLEGED VIOIATOR D&TT-
SIGNATURE IS WIAN ADMISSION OF GUILT
(Note E citation)
A . 5
If the officer marked an "V' in the box preceding the words "YOU NEED NOT APPEAR IN COURT` You may answer this
summons by either of die following methods.
M-013MM M "Wta
AMOUNTMBEPAID
Note, Whichever your owned aft t, you mint sign the - PLEA OF GUILTY OR NOW CONTENDERS AND WAIVEROF RIGHTS," below and
nwito it to the Clot with your chedi.
2 YOU MAY APPEAR IN COURT by requesting a Snarl hewing on did; charge Your request MUST be made in person by
appearing yourself or duough an attorney at the address and time specified on the front side of this citation This copy of
the Notice to Appear must be presented to the court at such appearance.
is
I I
WINNING
charge(s) against me I plead, as inddi led almost, to a C c(s) being fully aware that my signature to this plea will have the
same effect as judgment of this Court.
rl� WMI
Title (Chair, Deputy Clerk)
in
0
L)
bd
0
L)
'R
E
0
0
a.
U)
C�
U_
CL
E
in
W
CD
IDW
L)
CL
CA
A!
u_
0
L)
E
q
MEMEMMIMMMEM
M.- "r, NP - . 71 7 TITT NA
MONTHLY STATISTICAL REPORT FORM
BT-MA hrol iff: to]
Animals Euthanized
• valqqxffm
18ML*zMni(Mt0j= I
REPORTED BY:
Date Reported -
Other Ani.nals
Other Fees Collected*
Donations:
Fundralsons
Othe r:
ATTACHMENT A
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-Based
Organizations, county travelers, and contractual parties who have reimbursable expenses associated
with Monroe County business. These guidelines, as they relate to travel, are from the Monroe County
Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable expense
request needs to also contain the following notarized certified statement:
1 certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the Monroe
County Board of County Commissioners and will not be submitted for reimbursement to any other
funding source."
I 07=1 Wo =
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If
a Payroll Journal is provided, it should include: dates, employee name, salary or hourly rate,
total hours worked, withholding information and payroll taxes, check number and check amount.
If a Payroll Journal is not provided, the following information must be provided: pay period,
check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for reimbursement.
For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are not
allowable expenses.
Reproductions, Copies, etc.
A log ■ copy expenses as they relate to the County contract is required for reimbursement. The
log must define the date, number of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and 2
sample • the finished product are required.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures (unless
specifically included in the contract), contributions, depreciation expenses (unless specifically
included in the contract), entertainment expenses, fundralsing, non-sufficient check charges,
penalties and fines.
F- il fA401. I Z 14 Z k4fl
Monroe County Board of County Commissionert
Finance Department
500 Whitehead Street
Key West, FL 33040
li
The following is a summary of the expenses for (Organization name) for the time period
101
Company A
f 02
IIII
Company B
L04
Employee A
1 05
Employee ■
X ■ .
MIM
Rent
Utilities
I VA IMM ITS 111i i 51 1 AA
(C) Total requested and paid (A + B'
(D) Total contract amount
Balance
■ contract
XXXAX
XXXAX
XXX.XX
Ewwww".
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County Board
of County Commissioners and will not be submitted for reimbursement to any other funding
source.
147zamm-
=�M
6worn to and subscribed before me this — day of 200 by,
who is personally known to me.
Notary Public Notary Stamp
Wilson -Kevin
From: Sue Turner <sue_turner @bellsouth.net>
Sent: Monday, November 06, 2017 9:35 AM
To: Tammy Fox, FKSPCA; Wilson -Kevin
Cc: LoSacco -Tina; Eables- Patricia; keywestconnie @gmail.com; 'Linda Walker'; 'Jane
Dawkins'; Connie Christian(new)
Subject: RE: Marathon Animal Control Contract
Attachments: 2016 Actual vs 2018 Projected Exp- Marathon.pdf
Kevin,
Attached is a statement of our actual income and expenses related to the County Contract for 2016 and what we
project for 2018 based on using a starting pay base of $14.50 for most employees. As Tammy stated below and
everyone knows, it is difficult to live in the Keys because of the high cost of living and we would like to be able
to retain good quality employees. We do provide health insurance for employees but no other benefits.
Our total costs are $441,441 but we are also using income from adoption fees and donations in kind (discounts
from Hill's Food and veterinarians) to reduce those total costs to get to the $425,441 we would need from the
County. You will notice that all other projected costs have a net difference of only $1,094 from our 2016 actual
— fairly insignificant.
Remember that the County only reimburses for qualified expenses paid up to the maximum Contract amount; if
FKSPCA does not pay the expenses, the County does not pay either.
We can certainly ask our entire board if they are willing to accept a lower number but based on past board
discussions, I would not expect a vote for less. We do have a regularly scheduled board meeting on Tuesday
(tomorrow) evening and can let you know immediately afterwards.
0
ca
0
0
ca
E
0
CU
CU
U
Sue Turner, Treasurer
FKSPCA
FLORIDA KEYS S.P.C.A., INC.
Compare 2016 actual to 2018 Projected
for Operation of Marathon Animal Shelter
Income
4000 • Adoption Fees
4010 • Contract - Monroe County
4040 • Donations In -Kind
Total Income
Expense
6010 • Advertising
6450 • Dues and Subscriptions
6700 • Employment Costs
6900 • Facilities
7100•Insurance
7200 • Licenses and Permits
7300 • Medical Expenses
7510 • Office Expense
7600 • Operating Supplies
7720 • Professional Fees
7750 • Telephone
7760 • Training
7770 • Travel
7780 • Uniforms
7800 • Utilities
7900 • Vehicle Expense
7990 • Waste Disposal
Total Expense
Net Income / (Loss)
County Reimbursement at present
Total needed to cover all costs with County Contract
Contract related
9,000.00
Variance
total actual
Contr
Projected
Jan - Dec 16
2018 Project
to Actual
9,166.32
9,000.00
248,429.88
254,531.52
7,077.94
7,000.00
264,674.14 270,531.52
217.50
600.00
382.50
603.00
650.00
47.00
286,717.71
328,770.00
42,052.29
11,478.47
12,000.00
521.53
7,016.04
7,235.00
218.96
786.00
886.00
100.00
49,827.91
50,000.00
172.09
3,826.36
4,000.00
173.64
9,091.10
9,000.00
(91.10)
3,659.38
3,000.00
(659.38)
1,770.62
1,800.00
29.38
1,525.53
1,600.00
74.47
654.05
650.00
(4.05)
1,033.75
1,050.00
16.25
8,745.15
8,800.00
54.85
7,738.91
7,800.00
61.09
3,602.32
3,600.00
(2.32)
398,293.80 441,441.00 43,147.20
From: Tammy Fox [mailto:tamm @fks ca.or ]
Sent: Saturday, November 04, 2017 5:11 PM
To: Wilson -Kevin
Cc: LoSacco -Tina; Eables- Patricia; Sue Turner; ke westconnie@ mail.com; Linda Walker; Jane Dawkins
Subject: Re: Marathon Animal Control Contract
Hi Kevin,
I've copied Sue here so she can address the contract reimbursement amount. The increase is due to the increase in
payroll cost. The FKSPCA has realized it can no longer compensate employees at $10.00 per hour. Higher cost of living
and inability for our workforce to find affordable housing has made it increasingly difficult for us to find and retain
employees. Therefore the FKSPCA must increase its base pay rate to $14.50 in order to compete with employment
options in our community and to provide fair wages for our employees.
Sue can address any further questions.
Thank you,
Tammy
Tammy Fox
Executive Director
Sent from my iPhone
On Nov 4, 2017, at 3:23 PM, Wilson -Kevin < Wilson -Kevin MonroeCount - FLGov> wrote:
Tammy,
I apologize greatly for the delay. I finally had a chance to review your submission to the
RFP for Marathon. The proposal cost is $425,500 /year. Previously FKSPCA had
requested $400,000 /year. My budget was set at $350k for Oct17- SEP18. With the
delay of 2 months or so of FY18, I might be able to support $400k. Please discuss this
with your board. I'd like to have this on the 14 NOV BOCC agenda in Key West. I
recognize the delay reviewing it was mine.
I have Tricia Eables preparing the contract for the revised agenda deadline on Monday
or Tuesday and I've set up the agenda item in our system. Please advise if you can
accept the lower number by Monday, please. I've been looking at the attached
comparisons trying to develop supporting arguments.
kevinw
Kevin G. Wilson, P.E.
Assistant County Administrator
Monroe County, FL (Florida Keys)
102050 Overseas Highway
Key Largo, FL 33037
Tel: 305 - 292 -4529
Cell: 305 - 797 -1547
<FY2017 Animal Stats_3 Shelters Summary.pdf>
X.2,b
COMPARISON
TO ALL FOUR SHELTERS
MARATHON
KEY WEST
KEY LARGO
BROUGHT IN
18%
46%
36%
PICKED UP
26%
57%
17%
TOTAL INTAKE
20%
49%
31%
MARATHON
IKEYWEST
KEY'LARGO'3
TOTAL ADOPTED
24%
49%
28% SERVICE CALLS
27%
38%
35%
TOTAL REDEEMED
24%
57%
20% BITE CASES
32%
51%
17%
TOTAL EUTHANIZED
15%
33%
52% CRUELTY /NEGLECT
23%
77%
0%
Current Annual Stipend
MARATHON
KEY WEST
KEY LARGO
$254,531.52
$529,495.80 $291,790.32