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12/11/2013 AgreementAMY REAVILIN, CPA CLERK OF CIRCUIT COURT &COMPTROLLER moxnoE carom, FLORIDA DATE: December 23, 2013 TO: David Hill, Director Project Management ATTN. • Ann Riger FROM: Vitia Fernandez, D. C. At the December 11, 2013, Eo r'd of County Commissioner's meeting the Board granted approval of Item C36 Contract with Bender & Associates Architects, P.A. for the renovation of the community meeting/event room at the W Martello Tower. This project is funded by Tourist Development Council. Cam. Enclosed is duplicate originalfof the above -mentioned for your handling. Should you have any questions, please feel free to contact our office. cc: County Attorney Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax. 305-295-3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 CONTRACT FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT/ENGINEER FOR ROOM RENOVATION FOR COMMUNITY MEETINGS/EVENTS THIS CONTRACT made as of the 111h day of December, 2013, FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT (the "Contract" or "Agreement") is made and entered into by MONORE COUNTY BOARD OF COUNTY COMMISSIONERS (the "Owner" or "County"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida-33040, its successors and assigns through the Monroe Coupty Board of County Commissioners("BOCC"), and BENDER & ASSOCIATES ARCHITECTS, P.A. (the "Architect"), whose address is 410 Angela Street, Key West, Florida 33040, its successors and assigns. WITNESSETH WHEREAS, on the 201h day of January 2010, the parties entered into a continuing contract for Professional Services, pursuant to Florida Statute 287.055 (2) (g) where services are to be rendered for projects in which the estimated construction costs of each individual project under the contract does not exceed Two Million Dollars ($2,000,000.00), or.for study activity if the fee for Professional Services for each individual study under the contract does not exceed Two Hundred Thousand. Dollars ($200,000.00); and WHEREAS, on November 20th, 2013, the parties renewed the continuing contract for the first of two one-year renewals which will commence on January 20, 2014 and will terminate on January 19, 2015.; and WHEREAS, the Key West Garden Club requested a renovation to the existing meeting room at the West Martello Fort to support activities and funding opportunities for the Historica.l. V6"est Martello Tower Fort as well as the Garden Club; and WHEREAS, the Tourist Development Council (TDC), has appropriated funds to upgrade the existing meeting room for the fiscal year 2014; now therefore IN CONSIDERATION of the mutual promises, covenants and agreements statedherein, and for other good and valuable consideration, the sufficiency of which hereby acknowledged, .the Owner and the Architect agree: 1. SCOPE_ OF. SERVICES W. Martello Community Meeting/Event Room Renovation Repair and upgrade the existing meeting room in the center courtyard to support community activities and funding opportunities. Provide new insulation, new windows and doors; air conditioning, electrical upgrades, and ADA compliance, as well as lighting to enhance the opportunity for the Historical Fort and. Garden, Club to sponsor conferences, receptions, and meeting events as,possible fund raisers and advertising opportunities. 2. PAYMENTS The fee for Professional Services shall be a lump sum fee of $12,000.00 billed at the end of each month on a percentage complete basis for the following phases: • Design Phase $4,600.00 • Construction Documents 1,560.00 • Bidding 880.00 • Construction 3,560.00 • Sub -consultants 1,400.00 Total $12,000.00 3. REIMBURSABLE EXPENSES Allowable reimbursable expenses are as follows: Reproductions as requested only by the County beyond eight (8) signed and sealed sets, and one electronic copy. Renderings and models requested by the County 4. SCHEDULE The Architect shall perform his services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. This contract shall terminate upon completion of Construction of the community meeting/event room renovation. 5. The Architect shall have in place and active the insurance requirements in the continuing contract and all insurance related obligations as set out in the continuing contract. 6. The Architect is professionally qualified to act as the Architect for the Project and is licensed to provide the designated services by the State of Florida having jurisdiction over the Architect and the Project. 7. The Architect assumes full responsibility to the extent allowed by law with regards to his performance and those directly under his employ. The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The Architect shall submit by January 31, 2014, a 2 W. Martello Community Meeting/Event Room Renovation- a - schedule for the performance of the Architect's services. The schedule shall be approved by the County and may be adjusted as the project proceeds if approved by the County. The schedule shall include allowances for period of time required for the County's -review, and for approval of submission/adjustments by authorities having jurisdiction over the Project. Time limits established by this schedule and approved by the County may not be exceeded by the Architect except for delay caused by events not within the control of the Architect or foreseeable by him. 8. All other terms and conditions of this Contract shall comply with the Continuing Contract dated January 20, 2010 and renewed on November 20, 2013. -= _IN V ITNESS WHEREOF, each party caused this Agreement to be cxecuted by its duly `aiititorized representative on the. day and year first above written: BOARD OF COUNTY COMMISSIONERS I 1 rk OF MONROE COUNTY •LORIDA •w`F' . i i _ tAttestt= MY HEAVILIN C.P.A, Je A(I Deputy Clerk By. Mayor/Chairman Witness to Architect's Signature By: TNESS Signature E-t"'� W ,, (+ Prink Witness Name Date:1i J %'- Ze> 1.3 BENDER & ASSOCIATES ARCHITECTS, P.A. By: tgnatu rate -Agent Date: Print Name, of Corporate Agent STATE OF FLORIDA COUNT OF MO ROE On thi _ day of o • , 2013, before me, the undersigned notary public, personally appearede known to me to be the person whose name is subscribed above and acknowledged that he is the person who executed diem aboveCntract with Monroe County for Professional Services for the West Martello Meeting/Event Room Renovation, for the purposes therein contained. MONROE COUNTY ATTORNEY '00 PPoOVEq AS TQ FQf(1V1; <Yas?i DAINAD.KATUBI NOTARY PUBLICrN Commission# DD 957400 °tNATILENE W. C�►SSGL ExpiresFehruary5,2014 l 'rAiITC JU !�' ATTORNEY t,q�,�.•' BodedThmImlMnt wxe2003617919 Z My Commission expires:. Dato_....�e2�. 2 �..:�.: J;•. 3 W. Martello Community Meeting/Event Room Renovation 1A STATE OF FLORIDA DEPARTM BOARD OF BUSINESS.AND PROFESSIONAL REGULATION INTERIOR DESIGN SEQUL12121900717 LICENSE MR- ji2113.65174 ./2-03.,t The ARCHITECT Named below IS LICENSED Under the,pmcvisions of Chap ",A,1-64FA Expiration date. FEB 2.9, 2015 BENDER, BERT LESLIE 410 AXQELA ST - KEY WEST FL 3300- RICK SCOTT KEN LAWSON GOVEMNOR SECRETARY DISPLAY AS REQUIRED BY LAW rHIS DOCUMEN I HASA CO LORE D 6ACKG9OUND - V11CROPRIN I ING -UNEMI ARK' PA [EN I ED PAPER A C#709009 STATE OF FLORIDA DEPARTH Br OF BUSINESS - AND PROFESSIONAL -REGULATION ARD OF ARCHITECTURE & INTERIOR DESIGN SEQ#L3.21219007.95 M mff9rm11m=LTCENSE NBR,:.:, 112./3.9/2012 112:81.6.53-75 "C0020,22: The ARCHITECT CORPORATION 1 Named below IS CBR-TI-FIED" I under the provisions of Chapter' _ Expiration date: FEB .28, 203.5'7.-�,- Ag; BENDER & ASSOCIATES 7 43.0 MGELA ST KEY WEST FL 3 3 0 K RICK SCOTT EN LAWSON GOVEP20R DISPLAY AS REQUIRED BYLAW SECRETARY BEND&AS-01 ZGONZALEZ A� o CERTIFICATE OF LIABILITY INSURANCE DAT110/2D/YYYY) 2/10/2014 THIS CERTIFICATE IS ISSUED AS' A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Collinsworth, Alter, Fowler & French, LLC 8000 Governors Square Blvd Suite 301 Miami Lakes, FL 33016 CONTACT NAME: Zoraida Gonzalez PHONE (305) 822-7800 p/C No): (305) 362-2443 A/c No EXt E-MAIL z onzalez caffllc.com ADDRESS: g INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Phoenix Insurance CO 25623 INSURED INSURER S:Travelers Indemnity Company 25658 Bender & Associates Architects, P.A. INSURER C :Travelers Casualty and Surety Company of America INSURER D : RLI Insurance Company 13066 410 Angela Street Key West, FL 33040 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE A D INSR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR X 6608178X318 2/10/2014 2/10/2015 DAMAGE ( RENTED PREMISESS Ea occurrence) $ 300,000 MED FRCP (Any one person) $ 5,000 PERSONAL & ADV INJURY S 1,000,000 GENERAL AGGREGATE S 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG S 2,000,000 POLICY X PE LOG $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) S A ANY AUTO X BA8179X155 2/10/2014 2/10/2015 ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident S HIRED AUTOS X NON -OWNED AUTOS X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 AGGREGATE $ B EXCESS LIAB CLAIMS -MADE CUP3763T175 2/10/2014 2/10/2015 DED I X I RETENTION$ 10,000 Aggregate S 2,000,000 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/ N OFFICER/MEMBER EXCLUDED? ® (Mandatory in NH) N / A UB3704T808 2/10/2014 2/10/2015 X WC STATU- OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYE '$ 500,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT S 500,000 D Professional Liab RDP0013858 2/10/2014 2/10/2015 Each Claim 2,000,000 D Claims -Made Basis RDP0013858 2/10/2014 2/10/2015 Annual Aggregate 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Professional Liability Retroactive Date 01/0511993; Professional Liability Deductible $15,000 Each Claim Monroe County Board of County Commissioners is an additional insured on the General & Auto Liability excluding professional services. PP VR 2MENT B WAIVER N/A?<. ES - CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe Count Board of County Commissioners Attn: y ty Project Manager THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St., Room 2216 AUTHORIZED REPRESENTATIVE �P*_a"_R Key West, FL 33040 ACORD 25 (2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF ,CEY WEST, FIL:JORIDA Business Tax Receipt This Document is a business tax receipt Holder must meet all City.zoning and use provisions. P.O. Box 1409, Rey West, Florida 33040 (305) 809-3955 Business Name BENDER & ASSOCIATES ARCHITECTS Ct1Nbr:0001702 Location Addr 410 ANGELA ST Lic NBR/Class 14-00009562 SERVICE - PROFESSIONAL Issue Date: September 10, 2013 Expiration Date:September 30, 2014 License Fee $309.75 Add. Charges $0.00 Penalty $0.00 Total $309.75 km CWALKERType: DC Drawer: i Date: 9/11/13 54 Receipt no: 105464 Comments: ARCHITECT 2014 9562 6 _ _ . �H-i'-16i0-It �tCrtEc1tL- s document must BENDER & ASSOCIATES ARCHITECTS 410 ANGELA ST KEY WEST FL 33040 >minentlTra id apkayed . 2963469 BENDER, CI3 K 11404 $309.75 Trans date: 9/11J13 Tine: 9:42:52 2013 / 2014 MONROE COUNTY BUSINESS TAX RECEIPT EXPIRES SEPTEMBER 30, 2014 Business Name: BENDER & ASSOCIATES ARCHITECTS PA Owner Name: BERT BENDER Mailing Address: 410 ANGELA ST KEY WEST, FL 33040 RECEIPT# 46110-63601 Business Location: 410 ANGELA ST KEY WEST, FL 33040 Business Phone: 305-296-1347 Business Type: PROFESSIONAL (ARCHITECT) STATE LICENSE: AR0011082 Tax Amount Transfer Fee Sub -Total Penalty Prior Years Collection Cost Total Paid 30.001 0.00 30.00 1 0.00 1 0.00 1 0.00 30.00 Paid 122-12-00003798 09/05/2013 30.00 THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND/OR MUNICIPALITY PLANNING