Item C06C oun t y of Monr
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: C.6
Agenda Item Summary #3633
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of McFarland Johnson Task Order No. 2017 -02 in the
amount of $519,164.00 for Engineering Design and Bidding Services for the Customs and Border
Protection (CBP) Facility - Phase III to Final at the Key West International Airport, to be paid from
FDOT Grant AQH10 (50 %) and Airport Operating Fund 404 (50 %).
ITEM BACKGROUND: The task order consists of design, permitting and bid phase to expand the
current space occupied by the CBP. Reducing and moving existing operations within the current
building footprint for Greyhound and the Airport Security and Badging Office and expanding CBP's
space will allow the CBP to increase passenger screening capacity from 20 to 70 passengers per
flight.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional
Services with McFarland Johnson on February 15, 2017, and approval of latest FDOT supplemental
JPA for grant AQ1110 on October 18, 2017
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
McFarland Johnson PSO 2017 -02
FINANCIAL IMPACT:
Effective Date: NTP
Expiration Date: 365 days after NTP
Total Dollar Value of Contract: $519,164.00
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT/ 50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
11/21/2017 2:35 PM
Donald DeGraw
Skipped
11/21/2017 1:43 PM
Pedro Mercado
Completed
11/21/2017 2:56 PM
Budget and Finance
Completed
11/22/2017 2:07 PM
Maria Slavik
Completed
11/22/2017 2:09 PM
Kathy Peters
Completed
11/27/2017 9:11 AM
Board of County Commissioners
Pending
12/13/2017 9:00 AM
C.6.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date upon execution Task Order No. 2017 -02
404- 630169- 560620—
Client Project No. GAKD129- 530310 Engineer Project No. 18221.02
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ( "Client ") and McFarland Johnson Inc.
( "Consultant "), dated February 15, 2017 ("Agreement "). The Agreement is incorporated herein and
forms an integral pan of this Task Order,
Services Authorized: Engineering Design and Bidding Services for the Customs and Border
Protection (CBP) Facility — Phase III to Final at Key West International Airport (EYW)
Client authorizes Consultant to perform the Engineering_ Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 7 _ page(s).
Pricing
NrA Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of S 519.164
N.A Other (Describe):
Schedule
Services may commence on — )Wkecutia
Services will cease by 365 days
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
M
MayorlChairman
Witness ■ ►�[ -
Title
File.
CONSULTANT:
MCFARLa NSON IN
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C.6.a
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Task Order 2017 -02
SCOPE OF SERVICES
FOR
MONROE CO[1NTY
KEY WEST 1NTERNAT'IONAL AIRPORT
ENGINEERING DESIGN AND BIDDING SERVICES
FOR THE
CUSTOMS AND BORDER PROTECTION FACILITY — PHASE III TO FINAL
PROJECT BACKGROUND
Key West International Airport (EYW) has been working to increase the size of their current U.S.
Customs and Border Protection Facility (CBP) and some time ago reached an agreement with
the CBP for the preliminary design of the facility. A basic floor plan representing the preliminary
design is shown in Figure 1, which shows the existing Greyhound Bus facilities in green, and the
Airport police and badging in blue. The preliminary CBP floor plans are shown in yellow. It is
estimated that the floor shown is approximately 10,890 square feet in gross area. Of that,
approximately 300 square feet is, or will be, dedicated to the bus station, approximately 2,495
square feet would be dedicated to the Airport police and badging, and approximately 8,095 square
feet would be dedicated to the expanded CBP facilities. The area in Figure 1 that is shaded in a
darker yellow, to the right, is currently under construction. Al other areas are currently existing.
Figure 1; Preliminary CBP Layout
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Key West International Airport
CBP Phase Ill to Final
Design and Bidding - Scope of Services
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C.6.a
Because about 18 months has passed and the consultants previously working on the project are
no longer involved, the CBP would like to re- validate the previous design prior to commencing
with the Phase III project design. Based on preliminary coordination with CBP staff, various CBP
Airport Technical Design Standards (ATDS) were used in the development of the Preliminary CBP
Layout presented in Figure 1. It could have been the 2012 AIDS, which is currently the standard
that is technically in effect. However, elements of the Preliminary CBP Layout appear to be an
early version of the March 2017 Draft ATDS. It is anticipated that the re- validation of the
Preliminary CBP Layout would include a verification of which ATDS is to be used in the
development of the EYW CBP as the design moves forward.
This proposal also assumes that furniture and equipment will be included in this project and that
litt le to no ourrently used CBP equipment would be carried over into the new project. Further, it 1s
anticipated that the construction of this project could be accomplished in as many as three
additional phases based on anticipated available funding. One element of the project will be to
develop a phasing plan that will not only anticipate available funding, but would also ensure that
that the bus station, Airport police and badging and the existing CBP operation could remain
operational during construction and through each phase of the project.
The phasing and subsequent duration of each construction period as well as an operational plan
will be addressed during each phase of the project. This scope of work does not include either
construction administration or resident inspector services, which will be completed under a
separate scope of services and fee.
Description of Base Design Services:
Base design services for the project include:
• Existing Conditions Verification (detailed verification of structural, mechanical,
electrical, fire protection, and plumbing facilities)
o Review Site Conditions
o Team Coordination
❑ Revision /development of Base Drawings per the Field Survey
• Re- validation of the Existing Preliminary CBP Layout
• Consultation with the Airport, County, and CBP
• Team Coordination
• Revision of Preliminary Layout as Required by CBP
• Development of Phasing and Operational Plan
• Schematic Design (30 %)
o Preparation of Preliminary Schematic Design Package
❑ Phasing and Operational Plan Review
❑ Printing and Issuing Redline Review Sets
o Quality Control
a CBP/Airport Review Meeting
• Design Development (60 %)
❑ Airport Review Coordination Meeting
❑ Design Development Drawing Preparation
Key West International Airport
CBP Phase III to Final
Design and Bidding - Scope of Services
Page 2 of 4
Packet Pg. 82
C.6.a
• Phasing and Operational Plan Review
• Specification Preparation
• Print and Issue Redline Review Sets
• Quality Control
• CBP /Airport Review Meeting
• Construction Documents (90 %)
a
Airport Review Coordination Meeting
o
Preparation of Construction Document Package
o
Phasing and Operational Plan Review
❑
Preparation of Final Specifications
o
Printing and Issuing of Redline Review Sets
a
Quality Control
o
CBP/Airport Review Meeting
• Construction Documents (100 %)
o
Consultant Coordination
o
Preparation of Construction Document Package
o
Phasing and Operational Plan Review
•
Preparation of Final Specifications
•
Printing and Distribution of Documents
• Cost Estimating
a
Revised Preliminary Layout
a
Schematic Design (30 %) Phase Estimate
o
Design Development Phase (60 %) Estimate
o
Construction Documents (90 %) Estimate
o
Construction Documents (100 %) Estimate
• Permit/Bidding Phase
c
Permit Submittal
a
Review Meeting with Permit Agency
a
Prepare Response to Permit Agency Comments
a
Coordination with Consultants
a
Distribute /Post Drawings for Bid
o
Preparation of Addenda
Deliverables
Progress set deliverables will be printed and distributed for review at the end of:
• Re- validation of Preliminary CBP Layout
• Schematic Design (30 %)
• Design Development (60 %)
• Construction Documents (90 %)
• Construction Documents (100 %).
Cost Estimates
Cost Estimates will be prepared at the end of;
• Re- validation of Preliminary CBP Layout
Key West International Airport
CBP Phase 111 to Final
Design and Bidding - Scope of Services
Page 3 of 4
Packet Pg. 83
C.6.a
• Schematic Design (30 %)
Duration
• Design Development (60 %)
Issue Notice to Proceed for Design
• Construction Documents (90 %)
2 January 2018
• Construction Documents (100 %).
14 Days
Meetings
Re- validation of Preliminary CBP Layout
Seven (7) on -site meetings are included in this proposal:
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1. Existing Conditions Verification,
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2. Re- validation of the Existing Preliminary CBP Layout meeting with Airport and CBP
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3. 30% milestone review meeting with Airport and CBP.
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4. 60% milestone review meeting with Airport and CBP.
5. 90% milestone review meeting with Airport and CBP.
6. On additional Meeting to be Used as Required
7. Meeting with County Building Department for Permit Review
SCHEDULE
Milestone
Duration
Ending
Issue Notice to Proceed for Design
2 January 2018
Existing Conditions Documentation
14 Days
16 January 2018
Re- validation of Preliminary CBP Layout
51 Days
6 March 2018
Schematic Design Phase 30%
42 Days
17 April 2018
Design Development Phase 60%
56 Days
14 June 2018
Construction Documentation Phase 90%
56 Days
9 August 2018
Bid Documents (100 %)
21 Days
30 August 2018
Airport/Cournty Review
17 Days
16 September 2018
Advertise for Bid
45 Days
1 November 2018
Board Approval for Construction
14 Days
15 November 2018
Construction
TBD
TBD
COMPENSATION PROPOSAL
The attached detailed fee breakdown presents the schedule of fees and direct expenses for a
total project lump sum fee in the amount of $ 519,164.
Key West International Airport
CBP Phase III to Final
Design and Bidding - Scope of Services
Page 4of4
Packet Pg. 84
C.6.a
Key West International Airport - CBP Design & Bidding Services Phase [l] to Final
Monroe County
November 2017
FEE SUMMARY
1. DIRECT TECHNICAL LABOR
2. DIRECT EXPENSES
3. SUBCONSULTANT COSTS
AVCON (MEP 1 Structural / Facilities)
Schenkal Sehultr (Architecture / Interior Design)
KMI International (Estimating)
JSM & Assoc. (Baggage Handling)
4. TOTAL FEE ESTIMATE
5, TOTAL LUMP SUM FEE FOR ALL SERVICES
McFarland Johnson
DESIGN 1 PLANNING
SERVICES
$54,736.00
$3,856.00
$460,571.44
$225.109.00
$159.200.00
$15.475.00
$60,787.44
$519,163.44
$519,164
Packet Pg. 85
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C.6.a
Key West International Airport - CBP Design & Bidding Services
Monroe County
November 2017
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Travel Related Costs:
McFarland Johnson
Vehicle Cost Plus Fuel
Lodging and Meals
Per Diem
Reproduction
CAD D Plots
Prints
Photocopies
Photo Costs
Telephone /Fax:
Postage /Delivery
Miscellaneous (travel)
DESIGN 1
PLANNING
SERVICES
$220
$1,036
$2,600
$3,856
ill $3,856
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