Item C12C oun t y of Monr
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The Florida Ke s lv ',
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: C.12
Agenda Item Summary #3651
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Amendment #7 to Agreement between GA Food
Services, Inc., and Monroe County Board of County Commissioners /Monroe County Social
Services/Nutrition Services (for the provision of Congregate and Home Delivered Meals throughout
Monroe County) for the CPI -U adjusted rate of 2.2% or $3.88 per meal, for a total grant funded
contract amount of $253,053.60.
ITEM BACKGROUND: GA Food Service, Inc., is the food vendor which provides the meals for
the Monroe County Nutrition Program operated by Monroe County Social Services. The contract
allows GA Food Service, Inc., to adjust prices in accordance with the percentage change in the US
Department of Commerce Consumer Price Index for all Urban Consumers as reported by the US
Bureau of Labor Statistics reflecting the Unadjusted 12 Month Averaged CPI -U as released after the
month of October.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment #6 on12/14/2016.
CONTRACT /AGREEMENT CHANGES:
CPI Increase for CY 2018
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
GA Food backup 11 -27 -2017
GA Food Agenda item 11 -27 -2017
FINANCIAL IMPACT:
Effective Date: 01/01/2018
Expiration Date: 12/31/2018
Total Dollar Value of Contract: $253,053.60
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash match
Insurance Required: No
Additional Details:
REVIEWED BY:
Sheryl Graham
Completed
11/27/2017 1:00 PM
Pedro Mercado
Completed
11/27/2017 1:48 PM
Budget and Finance
Completed
11/27/2017 1:50 PM
Maria Slavik
Completed
11/27/2017 2:27 PM
Kathy Peters
Completed
11/27/2017 4:15 PM
Board of County Commissioners
Pending
12/13/2017 9:00 AM
C.12.a
BOARD OF COUNTY COMMISSIONERS
C ounty of Monroe f +/ �� Mayor George Neugent. District 2
71e Florida Keys i 1�If�-.,l Mayor Pra i em David Rice. District 4
Danny L. Kolhage. Uistrict l
Heather Carruthers, District 3
Sylvia .l. Murphy, District 5
County Commission Meeting
December 14, 2016
Agenda Item Number: C.20
Agenda Item Summary #24$6
HULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
NIA
AGENDA ITEM WORDING: Approval of Amendment to Agreement between GA Food
Services, Inc., and Monroe County Board of County Commissioncrs /Monroe County Social
Services/Nutrition Services (for the provision of Congregate and IIome Delivered Meals throughout
Monroe County) for the CPI -U adjusted rate of 1.6% or $3.80 per meal, for a total grant funded
contract amount of $231.573.28.
ITEM BACKGROUND: GA Food Service, Inc., is the food vendor which provides the meals for
the Monroe County Nutrition Program operated by Monroe County Social Services. The contract
allows GA Food Service, Inc., to adjust prices in accordance with the percentage change in the US
Department of Commerce Consumer Price Index for all Urban Consumers as reported by the US
Bureau of Labor Statistics reflecting the Unadjusted 12 Month Averaged CPI -U as released after the
month of October.
PREVIOUS RELEVANT BOCC ACTION: Approval by the BOCC at the 01/20/2016 meeting to
adjust rate of meals from $3.73 to $3.74 for CY 2016 in accordance with CPI -U of 0.2 %.
CONTRACT/AGREEMENT CHANGES:
CPI Increase for CY 2017
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
GA Food Letter with 2017 rate adjustment and revised supply order sheet 2017
GA Foods letter with 2016 rate adjustment
FINANCIAL IMPACT:
Effective Date: 01101/2017
Expiration Date: 1
Packet Pg. 280
C.12.a
Total Dollar Value of Contract: $231,573.28
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required: No
Additional Details:
REVIEWED BY:
Sheryl Graham
Completed
1 1/29/2016 4:21 PM
Budget and Finance
Completed
11129'2016 4:30 PM
Cynthia Hall
Completed
11/29/2016 4:35 PM
Maria Slavik
Completed
11/29/2016 4:37 PM
Kathy Peters
Completed
11/29/2016 5 :18 PNI
Board of County Commissioners
Pending
12/14/2016 9:40 AM
Packet Pg. 281
food
o
November 18. 2010
Ms. Sheryl Graham, Senior Director
Monroe County Social Services
i 100 Simonton Street, Room I -IS 8
Key 1 , Vest. Florida 33040
Re: CFI Ad Im 20I7
i)car Ms. Graham:
xecuteo
C.12.a
Nourishment, :'..
Please accept this letter as 310 -dad notice of rate adjustment effective January 1 2017 through
December 31 ", 2017, during (he 5th Fxtension option as stated in our agree n it.
We reclucst an adjustment of a 1.6% increase. reflecting the 1)nadjusted 12 idonth Averaged
Consumer Price Index for All Urban Consumers (CPI -U) as released after month of October.
The new adjusted 2017 rate will he S3.80 per meal. Also included, please See updated Supply
Sheet for 2017.
Please forward to your Clerk County Administrator for signature of acceptance, and them return
copy to; G. A. Food Service, Inc.. 12200 32 "'j Court Noilh. St. Petersburg, F 1. 33716.
If you have questions, please contact Frank Kneen, Customer Relations Repr esentative at
(727)373 -2211 FIxt. 377.
Sincere
G.A. Food Service, Inc.
David Karparr �-
Senior Vice President 1 Sales
my Kayo l^. q "pie �
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��- � - =�•�. ; - . _..- .... -. �. _ , _ �; :��'� -.- ' . ..... . _: - _- - -- Packet Pg. 282
C.12.a
Cost
$117,43
$119.93
$3.05
$20.28
$10.21
$15.40
$11.10
$9.73
$9.55
$10.14
$11.80
$6.13
$21.85
$15.15
$ 7.84
$14.75
$13.90
$ 7.10
$18.90
$0.88
$3.05
$23.47
$28.96
$1.61
$19.42
$19.48
$ 2.18
$0.25
$3.60
$2.85
$0.35
$0.35
$0.30
$0.30
$0.60
$11.79
$12.16
$7.35
$43.62
$17.41
$21.66
$39.85
$34.05
Packet P9. 283
Monroe County
Supply Order Sheet 2017
Site:
Delivery Date:
Quantity Code
Item Description
RM000158
Reg. Coffee, 128/CS*
RM000163
Decaf. Coffee, 128/CS*
RM000199
Tea Bags, 1C BG /Bx
RM000200
Instant Tea, 50307 5G /C5
RM000572
French, 200/CS
RM000576
Italian, 200 /CS
RM000587
Ketchup, 500 /CS
RMG00590
Mayo, 200 /CS
000592
Relish, 200 /case
000593
j
Mustard, 500/CS
001687
Pepper, 3000 /BG
001440
Salt, 3000/BG
RM ENZ
000072
Sweetener, 3 M/CS
RM000073
Sugar, 2 M/CS
RM001359
'tartar, 2 C/CS
SUP000004
Paper Bags, 5 C/BD
SUP000011
Poly Bag (T Sack), 900/CS
SUP000025
Poly (Sandwich} Bags, 2M /BX
5UP000175
8 ox Cups, 1M /CS
SUP000537
Gloves 100 /pack
UUP000546
White Hair Covers 100 /pack
SUP000202
4/1 Kit (Plastic ware 250 /box)
5UP000362
Can Liner, 250 EA /CS
56P000428
Napkins, 1 PACK contains 150
5UP000460
6° Plates, 1M /Cs
SUP000601
Pfacemats, 1M /CS
SUP000604
Straws, SC /BX
SUP000605
Handi Wipes, PRICE PER TOWEL (CASE 011-50 only)
SiJP000103
Bleach, 1 GL
SUP000113
Detergent, 1 QT
RM000678
8 cz Low Fat Milk (1/2 PT.)- Used for C -1 Program
ZAR000S60
Sun Meadow Dairy Beverage (in TM5 Boxes)
ZAR00DS64
Non Fat Dry Milk in Shelf Stable (FOR BREAKFAST PACKS)
RM000639
Nan fat Dry Milk in Shelf Stable (S.S.) or Emergency Meals 0
RM000627
MILK, UHT, Packed in Case of 27 only
RM000578
Lemon Juice, 200/Carton
RM001527
Saltines, 500 /CS
SUP000547
Overseas Hat, 100 /CS
SUP000536
Apron, 100/BX X 10
RM000713
Margarine PC's 900 /case
SUP000184
4 oz. Squat Cups Foam
RMDO0985
Fresh Apples 175 /case
RM000992
Fresh Oranges100- 113 /case
GA Foods 11/21/16 FK
Cost
$117,43
$119.93
$3.05
$20.28
$10.21
$15.40
$11.10
$9.73
$9.55
$10.14
$11.80
$6.13
$21.85
$15.15
$ 7.84
$14.75
$13.90
$ 7.10
$18.90
$0.88
$3.05
$23.47
$28.96
$1.61
$19.42
$19.48
$ 2.18
$0.25
$3.60
$2.85
$0.35
$0.35
$0.30
$0.30
$0.60
$11.79
$12.16
$7.35
$43.62
$17.41
$21.66
$39.85
$34.05
Packet P9. 283
November 6, 2017
C.72.b
Nourishment. Delivered.
Ms. Sheryl Graham, Senior Director
Monroe County Social Services
1100 Simonton Street; Room ] -188
Key West, Florida 33040
Re: CPI Adjustment for 2018
Dear Ms. Graham:
Please accept this letter as 30 -day notice of mate adjustment effective January 1'", 2018 through
December 31', 2018, during the Sth extension option as stated in our agreement.
We request an adjustment of a 2.2° o increase, reflecting the Unadjusted 12 Month Averaged
Consumer Price Index for All Urban Consumers (CPI -U) as released aver month of October.
The new adjusted 2018 rate will be $3.88 per meal. Also included, please see updated Supply
Sheet for 2018.
Please forward to your Clerk County Administrator for signature of acceptance, and then return
copy to: G.A. Food Service, Inc., 12200 32' Court North, St. Petersburg, FL 33716.
If you have questions, please contact Frank Kneen, Customer Relations Representative at
(727)573 -2211 [;x[.377.
Sincerely,
G.A. Food Service, Inc.
David Ittarpan
Vice President 1 Strategic Accounts
Accepted -
Clerk County Administrator
Date:
2S' 1 X32 ;`;_ ..?: 1 ....... .
Packet Pg. 284
C.72.b
C A foods
Monroe County Nutrition Program
Supply item pricing effective January 1, 2018
Itern Number Description
N1QO 158 Ca a Ae y F 12 zs��5�!i4a� _ -
Unit of Measure
��
PricL�
$17. 9
Quintitv
RM000163 Coffee Decaf 128/cs (D115D)
CASE
$119.93
RtV 666 99 : eO 9a s 1IIcs �D80) -
6ox
A
RM000200 Tea instant 3 /4oz 50 /cs (D820)
CASE
$22.29
RMtQ52 =- _ P,Desjn'Ffer�c�i_UOrrsi� l�w
C�4SEQ,23
RM000576 PC Dressing Italian 200 /cs (F180)
CASE
$15.40
M0GCQ PC etc u 5[]d /cs (rQn)
CAS E
$11.1Q
RM000590 PC Mayonnaise 200/cs (F250)
CASE
$9.73
RM04i]59Z_ O TUMW2U0),cWF259)
CASE
$13.79
RM000593 PC Mustard 500 /cs (F260)
CASE
$10.14
RLNg01359 pC,Xaar Sa�e_Z0�! /_3g0]
. CASE-
$8,29 .
RM001687 Pc Pepper 3000 1cs (F290)
CASE
$1.4 1 -.
f! L�MobN'l 207Ct.{ 182
17_9 -
RM001440 PC Salt 3000 /cs (F300)
CASE
$6.49- .
RMQQ007 PCSu _$ubs lice -20Da/ (3 2Qp}
w t,
: $2.1 1 85 .
.
RM000073 PC 5ugar 2 GO/ bg 20DO /cs (F320)
CASE
$15.15
9kA Q95 Ma C�u ::'S4)7 )mod 9 Qfcs _8_4J (r[H190)
.. 'WE
$17A1 .
RM0015Z7 Crackers Saltines 500/cs (F400)
CASE
$13.59. .
RM000639 Nonfat Powdered Dry Milk - 5mall 200/cs (F160)
EACH
$0.30
RM00%!;V . �tiks �l " . t 2j f cs (DQO2J_ -.. -. ....
EA
$0;60
RM000984 Produce Apples 175 /cs (C900)
CASE
$39.85
_RMQQ09 ginducelO p s.1QU�213 /,cs.(C9t]9G}
CzAS9
$59.99
RM001477 Pudding Chocolate 12 /4pk (D472)
CASE
$18.04
5UPU00Q04 8a s.Pa er Q# 500Jbr�dj [03'0:
QQN E,
$1g�Z5.
SLJP000011 Bags Poly T -sack 900 /cs (K060)
CASE
$17, 99 -
5llROf10025 139 s, Sandwich'[6 ;5K7:5:(2m /cs)I(K090)
CASE
$7,50
SUP000175 Cup 8 Oz 8c8 (K200)
CASE
$21,19
!PVPQ6 W!07 Gloves.8(gstla 1QQ /
RACK
$3.99
SUP000546 Hairnets Bouffant K400 10/cs (K400)
PACK
$3 -05
SLlP000202 cutE0- ty4- j.n -_1:25� cs - 43514)
SUP000362 Liner Lg Can White 40 X 48 (K580)
045E
$28.96
- 0p' a 0(]0'428 f![a EQ 7,plY_15, 1i�(i 52a)._
eye9
$1,89
SUP000460 Plate 6 "foam(80600) 1000 /cs (K660)
045E
$19.42
0 8i5ce -pats a P eL'(K60p)`_.- -- -- . _
CASE
$19 :48 -,
5UP000604 Straws Plastic 500 /box 24 /cs (K740)
BOX
$218
5U1'DODG05. 1tJ ers ajid) (98001
CASE.
$40.29
SUP000103 Bleach 6 /cs (L010)
GALLON
$3.60
5UP000113. De er quid.S2 /rs. (0350) -
WA PIT
$2;8.5
5UP000536 Aprons Plastic 10 /cs (K010)
CASE
$43 -62
5 0 ,000184 JCJUpAquatf arpj;qz #f4' (
045E
$23.99
Packet P9. 285