Item C18County of Monroe
The Florida Keys
Mayor David Rice
9400 Overseas Highway
Suite 210
Marathon International Airport Terminal
Marathon, FL 33050
305.289.6000
Boccdis4@monroecouniy-fl.gov
monroecounty -fl.gov
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
1 2 ' Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
Interoffice Memorandum
Date: December 7, 2017
To: Kevin Madok, Clerk of the Court
County Clerk's Office
From: Commissioner David Rice, District 4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute 1123143, I hereby disclose by written memorandum that I will
abstain from the vote on certain issues brought before the Monroe County Board of
Commissioners with entities with which I am involved.
I will abstain from the vote on issues concerning the following entities:
Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Guidance Care Center. I am also a member of the Board of the Historic Florida Keys
Foundation, Inc.
At the December 13, 2017 BOCC meeting, I will abstain from the vote on item(s):
#08, C21, C22, E8, & S4
Copy of agenda item listing from the Revised Agenda for each of the referenced item(s) is included for
documentation.
ATT. State Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Elected
Officers
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FORM 813 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME —FIRST NAME — MIDDLE NAME
�1-CE D�} D PA —
NAME OF BOARD, COUNCIL, C MMISSION, AUTHORI 0 COMMITTEE
lYlorl�Ua�'oun C,oar-� o` �dmfy) �sro�
MAILING ADDRESS
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THE BOARD, COUNCIL, COMMI - ION, AUTHORITY OR COMMITTEE ON
WHICH -I -SERVE IS A -UN9a F.- --
❑ CITY O ❑
UNTY Y OTHER LOCALAGENCY
CITY
,
COUNTY
(MD In �
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NAME of POLITICAL SUBDIVISI N:
mo n rroa 6u n
DATE ON WHICH VOTE OCCURRED
MY POSITION IS:
ELECTIVE ❑ APPOINTIVE
WHO MUST FILE FORM 86
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would-inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter- in-I'aw. A "business associate" means any person of entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF. 11/2013 PAGE 1
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must - be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it.within 15 days after the vote occurs with the person responsible for recording the minutes of #lie
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
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I I DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, .Da V; Q 1 y 1( 0.C-- , hereby disclose that on 4 3e- c qS L Q , 20
(a) A measure came or will come before my agency which (check one or more) Af li -
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative, ;
inured to the special gain or loss of by
whom I am retained; or
inured to the special gain or loss of which
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
9(b) he measure before my agency and the nature of my conflicting interest in the measure is as follows:
I currently sit on the Board of Directors of the Guidance Care Center, Inc.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
SEE ATTACHED AGENDA ITEM SUMMARY
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If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
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(� 2C Lm !fir 7 2c) 1 7 - - — -
Date Filed f Signature
- NOTIG €: -UND €R P-ROVISIONS-O€--FLORIDA-STAT-UT-ES-§1-1- 2:31 =7 - -A- FAILURE -TO- MAKE- AN- Y- REQU-I RED- DISC-L-O-SI-}RE --
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR 'EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 86 - EFF. 11/2013 PAGE 2
Adopted by reference in Rule 34- 7.010(1)(fl, F.A.C.
C oun t y of Monr
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The Florida Ke s lv ',
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: C.18
Agenda Item Summary #3677
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482
Bulk
AGENDA ITEM WORDING: Approval of an amendment to an agreement with Guidance /Care
Center to extend the FY2017 Residential Substance Abuse (RSAT) grant agreement period through
December 31, 2017.
ITEM BACKGROUND: Due the impact from Hurricane Irma there is a need to extend the
agreement period three months, to ensure the successful completion of the program. FDLE approved
the extension of the grant period on October 24, 2017.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved FY2017 agreement with
Guidance /Care Center on January 18, 2017, Item #2584, P.4.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment 1 to GCC- RSAT agreement
2016 -17 RSAT Agreement County
FDLE approval of extension
FINANCIAL IMPACT:
Effective Date: 10/1/2017
Expiration Date: 12/31/2017
Total Dollar Value of Contract: (Extension) $7,475.79
Total Cost to County: $1,868.95
Current Year Portion: $7,475.79
Budgeted: Yes
Source of Funds: FDLE & Fine & Forfeiture (10 1)
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: Yes
County Match: (Extension) $1,868.95
Insurance Required: N/A
Additional Details: N/A
12/13/17 NEW COST CENTER ADDED
$7,475.79
REVIEWED BY:
Tina Boan
Christine Limbert
Maria Slavik
Kathy Peters
Board of County Commissioners
Skipped
11/28/2017 4:11 PM
Completed
11/28/2017 4:19 PM
Completed
11/28/2017 5:01 PM
Completed
11/28/2017 5:03 PM
Pending
12/13/2017 9:00 AM
AMENDMENT 1 TO THE RESIDENTIAL SUBSTANCE ABUSE
TREATMENT FUNDS AGREEMENT
THIS AMENDMENT is made and entered into this 13th day of December, 2017,
between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
hereinafter referred to as "COUNTY," and Guidance /Care Center, Inc., hereinafter
referred to as "AGENCY ".
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement
a program that provides residential substance abuse treatment services to offenders
held in local correctional facilities who have at least six months and no more than
twelve months of their sentence left to serve; and
WHEREAS, the COUNTY and AGENCY entered into an Agreement
( "Agreement ") on January 18, 2017 for the AGENCY to implement said services under
the program; and
WHEREAS, due to the impacts from Hurricane Irma there is a need to extend
the grant period to ensure the successful completion of the program; and
WHEREAS, an amendment to the Agreement is needed to reflect a change in
the grant period; and
WHEREAS, the Florida Department of Law Enforcement has approved the
COUNTY'S request for an extension of the time period;
NOW THEREFORE IN CONSIDERATION of the mutual promises and
covenants contained herein, it is agreed as follows:
1. Section 1 TERM, Paragraph 1 of the Agreement shall be amended to reflect the
new term of Agreement from October 1, 2016 through December 31, 2017.
2. In all other respects the Agreement dated January 18, 2017 remains in full
force and effect.
[THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW]
C.18.a
In WITNESS WHEREOF each party hereto has caused this contract to be executed by
its duly authorized representative.
[SEAL]
ATTEST: KEVIN MADOK, CLERK
By
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
Guidance/Care Center, Inc.
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Print Name "D4L ytt- \ L N j �(
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C.18.b
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered Into this 18th day of January, 2017, by and between
MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and the Guidance /Care Center,
hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Residential Substance Abuse Treatment Funds to the COUNTY to Implement a program that provides
residential substance abuse treatment services to offenders held in local correctional facilities who
have at least six months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY Is in need of an implementing agency to provide said services under L7
this Program; and F
WHEREAS, the AGENCY is the sole provider of this program; and
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WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment
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funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance
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Abuse Treatment Funds.
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NOW THEREFORE, In consideration of the mutual understandings and agreements set forth
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herein, the COUNTY and the AGENCY agree as follows:
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1. TERM - The term of this Agreement Is from October 1, 2016 through September 30,
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2017, the date of the signature by the parties notwithstanding, unless earlier terminated as provided
herein.
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2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as
outlined In the COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and
made a part hereof (Attachment B).
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3. FUNDS - The total project budget to be expended by the AGENCY in performance of
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the services set forth In Section 2 of this agreement shall be the total sum of $66,667. The total
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sum represents federal grant/state sub -grant support in the amount of $50,000 and local matching
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funds In the amount of $16,667, which amount shall be provided by the county. All funds shall be
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distributed and expended in accordance with the Project Budget Narrative as outlined in the grant
agreement.
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4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant
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Award Certificate and Application" and all laws, rules and regulations relating thereto are
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incorporated by reference (Attachment 6).
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S. IMPLEMENTING AGENCY BOUND -- The AGENCY is an implementing agency under the
COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions
of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the
AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance
under the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements
for Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents
Packet Pg. 427
C.18.b
and information as set forth in Attachment F prior to billing and payment. The AGENCY shall render
to the COUNTY a detailed quarterly performance report not later than 7 days after the end of
each quarter. The quarterly performance reports must include a response to all objectives included
In your project, as described in the Performance section in the grant agreement. A detailed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report.
The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days
after the end of each month, properly dated, describing the services rendered, the unit cost of the
services, and all other information required including supporting documentation validating delivery of
services. The original invoice shall be sent to:
Grants Administrator
1160 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment B - Residential Substance Abuse
Treatment Funds Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the
Form of a letter, summarizing the units of services with supporting documentation of service delivery
attached. The letter should contain a notarized certification statement. An example of a payment
request cover letter is included as Attachment A.
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7. TERMINATION - This Agreement may be terminated by either party at any time, with w
or without cause, upon not less than thirty (30) days written notice delivered to the other party. The
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COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
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received notice of termination.
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Key West, FL 33640
Guidance/Care Center
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shalt maintain appropriate fi nancial
1205 Fourth Street
records which shall be open to the public at reasonable times and under reasonable conditions for
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inspection and examination and which comply with the Agreement Incorporated in Section 4 of this
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Agreement.
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9. AUDIT - The AGENCY small submit to the COUNTY an audit report covering the term of
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this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early
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termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of
this Agreement.
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10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested. and
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sent to:
FOR COUNTY:
FOR PROVIDER:
Grants Administrator
Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street
Area Director
Key West, FL 33640
Guidance/Care Center
1205 Fourth Street
Key West, FL 33040
Either of the parties may Change, by written notice as provided above, the addresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to
allow For the services specified herein, this Agreement may then be terminated immediately, at the
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C.18.b
option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY
at its address specified above. The COUNTY shall not be obfigated to pay for any services provided
by the AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining
to, or regulating the provision of, such services, including those now in effect and hereafter adopted,
and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the
United States Constitution, which provide that no revenue of the state or any political subdivision
shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of
any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall
constitute a material breach of this Agreement immediately upon delivery of written notice of
termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty
days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has
not been cured, the contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no
claim to pension, worker's compensation, unemployment compensation, civil service or other
employee rights or privileges granted to the COUNTY'S officers and employees either by operation of
law or by the COUNTY,
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the
COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses,
damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of
services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in effect between
the parties relating to the subject matter hereof.
{b} Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
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NESS WHEREOF, the parties to this Agreement have caused their names to be affixed
roper officers thereof For the purposes herein expressed at Monroe County, Florida, on
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VI -- h )iADOK, Clerk
Deputy Clerk
Witness
Witness
BOARD OF COUNTY COMMISSIONERS
OF MO OE COUNTY, fLDRSpA
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Mayor /Chairman
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MON7=CCUNTY ATTORNE
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C.18.b
option of the COUNTY, by written notice of termination delivered in person or by mall to the AGENCY
at Its address specified above. The COUNTY shall not be obligated to pay for any services provided
by the AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining
to, or regulating the provision of, such services, including those now in effect and hereafter adopted,
and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the
United States Constitution, which provide that no revenue of the state or any political subdivision
shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or In aid of
any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall
constitute a material breach of this Agreement immediately upon delivery of written notice of
termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty
days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has
not been cured, the contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign N
this Agreement or any Interest under this Agreement, or subcontract any of its obi igatlons under this of
Agreement, without the written consent of the other. o
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14. EMPLOYEE STATUS - The AGENCY is an Independent contractor. Persons employed by y
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no
claim to pension, worker's compensation, unemployment compensation, civil service or other x
employee rights or privileges granted to the COUNTY'S officers and employees either by operation of uu
law or by the COUNTY. r
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15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the E
COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses,
damages, or lawsuits for damages, arising from, allegedly arising From, or related to the provision of E
services hereunder by the AGENCY. Q
15. ENTIRE AGREEMENT =
(a) It is understood and agreed that the entire Agreement of the parties is contained o
herein and that this Agreement supersedes all oral agreements and negotiations between the parties U
relating to the subject matter hereof as well as any previous agreements presently in effect between c
the parties relating to the subject matter hereof. c
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(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
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IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed L
hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on Q
the day and year first written above.
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(SEAL) BOARD O COUNTY COMMISSIONERS N
ATTEST: KEVIN MADOK, Clerk OF MO OE COUNTY, ❑ IDA
By: By:
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Deputy Clerk Mayor/Chalrrnan _ c°
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Witne
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Witness
Guidance /Care Center
11 1 M 1 M I
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Title: k ren Vtyr-
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C.18.b
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the period
Number of Units
Unij T vog Provided for Program Unit Cost Amount Due
Service provided XX.XXX $ XX.XX $ XXX.XX
Service provided XX.XXX $ XX.XX $ XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are accurate
and in agreement with the records of this organization. Furthermore, these units are in compliance
with this organization's contract with the Monroe County Board of County Commissioners and will not
be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Subscribed and sworn to (or affirmed) before me this day of 20
by
(name of affiant). He/she is personally known to me or has produced
_— (type of identification) as identification.
Notary Public
My Commission Expires:
Notary Stamp
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C.18.b
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 1145 J ZAl - J-
Grant Period: From: 10/01/2016 TO: 09/30/2017
Project Title: GUIDANCE/CARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE TRMNT
Grant Number: 2017 - RSAT - MONR -I -X5 -003
Federal Funds: $ 50,040.00
Agency Match: $ 16,667.00
Total Project Cost: $ 66,667.00
Program Area: 0041 : Residential Substance Abuse Treatment
CFDA #: 16.593
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
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Omnibus Crime Control and Safe Streets Act of 1966 as amended Subpart 1 of such part I42 U.S.C. 3751 - 3759); the
Consolidated Appropriations Act, 2008, Public Law 110.161; and Public Law 149 -162, Title Xl, Department of Justice
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Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
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conditions.
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This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance rat CFR
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Part 200), In their entirety. It is also subject to the attached standard conditions and such further rules, regulations and
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policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
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authorization of P.L. 90 -351, as amended, and P.L. 100 -690.
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This award is a cost - reimbursement agreement for satisfactory performance of eligible activities. Requests for
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reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
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Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
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supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
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agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed, withholding of federal funds and/or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342.
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This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date N
of award, a properly executed Certification of Acceptance of Subgrant Award is returned to the Department. o!
Authorized 7Offif icial
Petrina Tuttle Herring
Bureau Chief
0-5170
Date
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( Is award Is subject to special conditions (attached).
C.18.b
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee: Office of Criminal Justice Grants
Grant Number* 2017- RSAT- MONR -I -X5 -003
Grant Title: GUIDANCEICARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE TRMNT
In addition to the general conditions applicable to Fiscal administration, the grant is subject to the following Special
Conditions) /General Comment(s):
Ref# S35086: Prior to drawdown of federal funds for contractual services, a contract executed with vendor to provide
services must be received and approved by the OCJG.
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
5ubgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
City:
Key Vilest
State:
FL Zip: 33040 -6547
Phone:
305 - 292 -3430 Ext:
Fax:
395 -292 -3577
Email:
carruthers- heather ®monroecounty4l.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Clerk of Court
Address:
5W Whitehead Street
City:
Key West
state:
FL Zip: 33049 -3110
Phone:
305- 295 -3130 text:
Fax:
Email: aheavilin ®monroe- clerk.com
!cation Ref # 2416 -RSAT -140
Contract 2417 - RSAT- MONR -1 -X5 -003
OCJG -005 (ray. April 2405)
Section ##1 Page T of 3
Packet Pg. 434
C.18.b
Application for Funding Assistance
Ftorida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
Key West
State:
FL Zip: 33040.6547
Phone:
305- 292 -3430 Ext:
Fax:
345- 282 -3577
Email:
carruthers- heather0monroecounty- ft.gov
Project Director
Name: Laura Deloach- Hartle
Title:
Senior Administrator- Grants & Special Projects
Address:
1100 Simonton Street
Room 2 -285
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305- 292 -4482 Ext:
Fax:
Email: detoachhartle- laura @monroecounty- fl.gov
Application Ref # 2016 -RSAT -100
Contract 2017- RSAT -MONR- 145.003
Section #1 Page 2 of 3
OUG-005 (rev. April 20Q5J Packet Pg. 435
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the DUNS number for the subgrantee?
Answer: 73876757
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Application Ref # 2016 -RSAT -100
Contract - RSAT -MONR- - -
OCJC -005 (rev. April zoos)
Section #1 Page 3 of 3
Packet Pg. 4 67
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: GUIDANCE /CARE CENTER-MEN'S JAIL HOUSED DRUG ABUSE
TRMNT
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2016 End Date: 9130/2017
Problem identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high - intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the male population of Monroe County, which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For drag involved parents, statistics from the
Florida Department of Children and Families indicate that 57% of Monroe County foster care
placements between April 2011 and March 2012 were as a result of parental substance abuse.
For many drug involved men, the obsession surrounding use and attainment of illicit and legal
drags of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent -child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated men whose
level of drug involvement is such that they would not benefit from available outpatient treatment
and who are often the primary caretakers of children, the Guidance Care Center along with the
Monroe County Sheriffs Office created the Jail In House Drag Treatment Program located within
the Monroe County Detention Center in 1992. It remains today as one of the few such programs
operated within a county jail in Florida and the only opportunity for men to receive intensive drag
abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly
instead of being one of the 66% of substance abusing Florida residents who desire help but are
unable to access treatment due to Florida's lengthy waiting list for substance abuse services as
reported by the Florida Department of Children and Families. This program has been able to
attain and maintain a very low recidivism rate (under 25 %) for participants in the last 5 years with
the addition of evidenced -based practices and special attention to the unique needs of substance
abusing men. The program has a very close relationship with county judges, attorneys, and the
administration and staff of the Monroe County Detention Center as well as city and county
authorities. Men who complete treatment are often granted early release from incarceration to
return to their families and begin rebuilding their lives and the
Application Ref # 2016 -RSAT -100
Contract - RSAT -MONR- - -
OCJG405 (rev. Apd 2005)
Section #2 Page 1 of 4
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
lives of their loved ones, thereby saving the county the expense of their continued detainment.
Skills attained within the context of treatment increases the chances of sustained recovery,
healthier family and other personal relationships, healthier children, and safer communities.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for druglaleohol treatment and will be in the county jail a
minimum of 182 days. The program has established a positive reputation county wide, working
closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the
past three years reported that this program meets or exceeds Best Practice standards with 100 %
compliance. This year's funding will allow services begun with last year's grant to continue for this
population in the detention center.
In July 2013, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the
JIP program for accreditation. The process of accreditation has strengthened assessment and
treatment. The Jail Incarceration Program met the highest CARF standards and received
recognition for its positive relationships between correctional staff and treatment clinical staff. The
agency has submitted Annual Conformance to Quality Reports to CARE and continues to meet
the highest accreditation standards.
Client - centered, individualized treatment plans tailored to the needs of men are a cornerstone of
gender - responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services, community linkages,and monthly
self- reports of progress continue to refine the plan. Seventy new plans will be developed in FY 15
and will indicate the dosage, frequency and duration of each service intervention specific to that
individual. On -going program review occurs through quarterly focus groups with administrative
staff and participants. A comprehensive assessment of client needs and development of a person
- centered Wellness Plan that is reviewed with the participant every 30 days. Admission policies
are welcoming to individuals with co- occurring disorders, leaming disabilities, illiteracy and other
special individualized needs. This allows access for all who probably otherwise would not receive
services.
For men with a mental illness as well as drug addiction, a Mental Health Status Assessment
identifies impairments in functioning. Once identified, the client receives a referral to a mental
health counselor and the Armor Correctional psychiatrist as well as participating in services to
address the substance use disorder and criminal thinking and behavior. Treatment of mental
illness is monitored by program staff as a vital part of recovery from substance abuse. Participants
are given appointments with the Guidance /Care Center psychiatrist upon completion of the
program and release from incarceration, and assigned a case worker to help them with
appointments, treatment adherence, accessing of community services and medication assistance.
Psychotropic medications are provided free of charge to participants who cannot afford their
medications or who do not have insurance coverage.
Application Ref # 2016rRSAT -100
Contract - RSAT -MOLAR- - -
0CJG -O05 (rev. April 2005)
Section #2 Page Z of 4
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Treatment in the program is a minimum of six months and a maximum of one year, Aftercare
services are encouraged as a part of re -entry planning and last up to six months once the
participant is released. The Guidance /Care Center provides aftercare throughout the Florida Keys
in community -based facilities. Aftercare is given priority and participants are enrolled before they
are released. These services are not funded by the grant and are available to all participants
regardless of ability to pay.
Corrections staff conduct random drug testing, with positive tests resulting in 30 days in lock down
and a return to court for judicial review of the case. One hundred drug tests will be administered
in the fiscal year. Tests used are the Reditest 10 panel dip sticks testing for amphetamine,
benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MOMA and
methadone. The program also has a relationship with the local drug court to run tests on their
spectrometry machine if test results are questionable which helps to identify those who may have
attempted to be dishonest by trying to mask the results.
Program services will be delivered using an evidence based practice Cognitive Behavioral
Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg . Throughout the treatment episode participants use a client workbook that
belongs to them. Moral Reconation Therapy (MRT), another systematic treatment strategy that
seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included
and MRT books. Treatment in the correctional setting will incorporate trauma - informed and
gender - responsive treatment through the use of the evidenced -based "Seeking Safety" treatment
model to promote the healing and edification of the human spirit. Seeking Safety offers 25
treatment topics, each with a clinician guide and client handouts. These relational models support
the development of healthy relationships with self, significant others, and the community at large
in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to
deliver core services. An evidenced based Relapse Prevention Therapy program will continue
running as well.
Specific treatment services will include:
o A thorough assessment including mental health, substance abuse, and risk behaviors to equal
140 quarter hours total
o Therapeutic Substance Abuse Treatment - 6836 quarter hours of Group Therapy and 670
quarter hours of Individual counseling for 100 men which includes:
o Education about addiction to include relapse prevention
o Consequences of criminal behavior
o Anger and emotional control
o Trauma - informed care and treatment to include sexual abuse and domestic violence
o Physical and emotional wellness
o Learning, developing, and practicing positive coping skills
o Developing and beginning to implement a realistic and hopeful life plan
o 613 quarter hours of case management services which includes
o Court coordination as needed
o Continuum of care: supporting participants by connecting and coordinating aftercare in the
community and though 12- steplsupport group involvement
o Discharge and aftercare planning
Application Ref # 201 fi- RSAT -100
Contract - RSAT -MOMR- - -
DCJG -005 (rev. April 2005)
Section #2 Page 3 of 4
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: Does the subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. Federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer:
Yes
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Part 2: Does the public have access to information about the compensation of the
E
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13 (a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S,C.
E
78m(a), 78o(d)) or section 5104 of the Internal Revenue Code of 1986? if answer to
Part 1, above, was "no," answer NIA.
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NIA.
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Do the Subrecipient and Implementing agencies understand that this is a cost-
a
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
=�
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement
Q
Answer:
Yes
d
Application Ref # 2015 - RSAT -100
Contract -RSAT -MOLAR- - -
❑CJG•005 (rev. April 2005)
Section #2 Page 4 of 4
Packet Pg. 440
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity:
Target Group:
Geographic Area
Location Type:
Address(es) :
Activity Description
Group Counseling
Adult Mates
State of Florida
Jail
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity:
Target Group:
Geographic Area
Location Type:
Activity Description
Individual Counseling
Adult Males
State of Florida
Jail
Objectives and Measures
Objective: Completions - Questions regarding Participants who Successfully Completed the
RSAT Program
Measure: Completions 1
How many participants are expected to successfully complete all requirements of the
RSAT program during the grant period?
Goal: 75
Measure: Completions 2
How many of the participants who successfully complete all program requirements
will
be released to the community during the grant period?
Goal: 70
Measure: Completions 3
How many of the participants who successfully complete all program
Application Ref # 2016 -RSAT -100 Section #3 Page f of 10
Contract - RSAT -MONK- - -
oCIG -005 (rev. April 2005) Packet Pg. 441
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
requirements will be released to the community under correctional supervision during
the grant period?
Goal: 50
Measure: Completions 4
How many participants who successfully completed the RSAT program and are
released to the community will be referred to an aftercare program?
Goal: 65
Measure: Completions 5
How many participants who successfully complete the program and are released to
the community will have a continuity of care arrangement or reentry or transitional
plan?
Goal: 65
Measure: Completions 6
How many estimated participants will successfully complete the RSAT program
during months 0 to 3?
Goal: 0
Measure: Completions 7
How many estimated participants will successfully complete the RSAT program
during months 4 to 6?
Goal: 70
Measure: Completions 8
How many estimated participants will successfully complete the RSAT program
during months 7 to 9?
Goal: 5
Measure: Completions 9
How many estimated participants will successfully complete the RSAT program
during months 10 or more?
Goal: 0
Objective: Evidence -Based - Questions regarding Evidence -Based Treatment Service
Measure: Evidence 1
Will your RSAT program use evidence -based treatment services?
Goal: Yes
Measure: Evidence 2
If yes to the question above, please describe the evidence -based treatment services
used.
Application Ref # 2016- RSAT -100
Contract - RSAT -MONR- - -
Section #3 Page 2 of 10
QCJG005 Rrev. April 205} Packet Pg. 442
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Four evidenced based curriculums are used including Seeking Safety, Relapse
Prevention, Moral Reconition Therapy (MRT) and Strategies for Self Change.
Objective: Funding - Questions regarding RSAT Funds Spent
Measure: Funding 1
What is the anticipated amount of funds that will be spent on Personnel during your
RSAT program?
Goal: 0
Measure: Funding 2
What is the anticipated amount of funds that will be spent on Fringe Benefits during
your RSAT program?
Goal: 0
Measure: Funding 3
What is the anticipated amount of funds that will be spent on Supplies during your
RSAT program?
Goal: 0
Measure: Funding 4
What is the anticipated amount of funds that will be spent on Equipment during your
RSAT program?
Goal: 0
Measure: Funding 5
What is the anticipated amount of funds that will be spent on Contract/Consultant
Fees during your RSAT program?
Goal: 66667
Measure: Funding 6
What is the anticipated amount of funds that will be spent on Indirect Costs during
your RSAT program?
Goal: 0
Measure: Funding 7
Will funds be spent an anything not listed above during your RSAT program? If so
please specify the amount to be spent and what it will be spent on.
Goal: No.
Objective: General - Questions for all RSAT Programs
Measure: General
What will your accomplishments be during the grant period?
Application Ref # 2016 -RSAT -100
Contract - RSAT -MOLAR- - -
OCJC-005 (rev. April 2005)
Section #3 Page 3 of 10
Packet Pg. 443
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Continue running evidence based programming, continue coordinating with the work
release program, continue maintaining low recidivism rates.
Measure: General
What goals will be accomplished as they relate to your application?
Goal: Reduce recidivism rates, reduce substance use and criminal behavior.
Measure: General
Are any problemslbarriers anticipated that would prevent goals or milestones from
being reached? Is there any assistance that OCJG can provide to address these
problems/barriers?
Goal: Often judges court order individuals to the program who cannot complete the full 6
months due to time restrictions in their jail term. Although we coordinate aftercare,
without court supervision individuals are unlikely to follow up. Without the benefit of
the full program, these individuals are more likely to reoffend. We have worked with
the courts on this matter and do not require assistance from OCJG.
Measure: General
Will you remain on track to fiscally and programmatically complete your program as
outlined in your grant application? (Please answer YES or NO and if no, please
explain.)
Goal: Yes
Measure: Generals
What major activities are planned for your program?
Goal: A full schedule of evidence based curriculum driven groups, individual counseling,
coordination with work release, thorough discharge planning.
Measure: General
Will you share with OCJG any innovative programs/accomplishments based on your
knowledge of the criminal justice field?
Goal: Yes
Objective: Incompletes - Questions regarding Participants who did not complete the RSAT
Program
Measure: Incompletes 1
How many estimated individuals who will not complete the RSAT program may be
terminated due to a new charge?
Goal: 5
Measure: Incompletes 2
How many estimated individuals who will not complete the RSAT program may be
released or transferred to another facility?
Application Ref # 2016- RSAT -100 Section #3 Page 4 of 10
Contract - RSAT -MONR- - -
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 5
Measure: Incompletes 3
How many estimated individuals who will not complete the RSAT program will no
longer be in the program due to death or serious illness?
Goal: 0
Measure: Incompletes 4
How many estimated individuals who will not complete the RSAT program may no
longer be in the program due to voluntary drop out?
Goal: 2
Measure: Incompletes 5
How many estimated individuals who will not complete the RSAT program may be
terminated due to failure to meet program requirements?
Goal: 2
Measure: Incompletes 6
How many estimated individuals who will not complete the RSAT program may be
terminated due to a violation of instructional rules?
Goal: 5
Measure: Incompletes 7
How many estimated individuals who will not complete the RSAT program may be
terminated due to another reason not specified above?
Goal: 5
Measure: Incompletes 8
Please specify the other possible reason for termination.
Goal: Transferred to prison or another program based on original charge.
Measure: Incompletes 9
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 0 to 3?
Goal: 2
Measure: Incompletes 10
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 4 to 6?
Goal: 12
Measure: Incompletes 11
Application Ref # 2016- RSAT -100
Contract - RSAT -MOLAR- - -
OCJG -a05 (rev. April 2005)
Section #3 Page 5 of 14
Packet Pg. 445
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 7 to 9?
Goal: 0
Measure: Incompletes 12
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 10 or more?
Goal: 0
Objective: Participants - General questions regarding RSAT Participants
Measure: Participants 1
How many Jail/prison participants will be enrolled in the RSAT program?
let•:t:1F�i[rIri
Measure: Participants 2
How many NEW jail/prison-based participants will be admitted into the RSAT
program.
Goal: 70
Measure: Participants 3
How many participants will be administered an alcohol /drug test (e.g., urinalysis testy
before admission into your RSAT program?
Goal: TO
Measure: Participants 4
How many participants will be tested for alcohol or illegal substances during the grant
period?
Goal: 80
Measure: Participants 5
How many participants are anticipated to test positive for the presence of alcohol or
illegal substances during the grant period?
Goal: 1
Measure: Participants 6
How many participants will be administered an alcohol/drug test (e.g., urinalysis testy
within 30 days after successfully completing your aftercare program and are still
under supervision of the program?
Goal: 50
Measure: Participants 7
Of the participants tested after completion, how many are anticipated to test positive
for alcohol or illegal substances?
Application Ref # 2016- RSAT -100 Section 1$3 Page 6 of 10
Contract - RSAT -MOLAR- - -
OCJG -005 4rev. April 2005) Packet Pg. 4 76
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 10
Objective: Services - Questions regarding RSAT Services Provided
Measure: Services 1
How many risk and/or needs assessment will be administered to participants who
enter the RSAT program?
Goal: 70
Measure- Services 2
Please name the risk assessment instrument(s) that will be used to assess risk/need
Goal: ❑utsuka Clinical Assessment Tool
Measure: Services 3
How many individuals who enter the RSAT program will be identified as having high
criminogenic risks and/or high substance abuse treatment needs?
I cM�:f�]
Measure: Services 4
How many individuals who may enter the RSAT program will have an individualized
substance abuse treatment plan?
Goal: 100
Measure: Services 5
Haw many RSAT participan will be provided substance abuse and treatment
services during the program period with program funds, including matching funds?
Goal: 100
Measure: Services 6
How many RSAT participants will be provided cognitive and behavioral services
(cognitive behavioral services include interventions that address criminal thinking and
antisocial behavior) during the program period with program funds, including
matching funds?
Goal: 100
Measure: Services 7
How many RSAT participants will be provided employment services during the
program period with program funds, including matching Funds?
Goal: 50
Measure: Services 8
How many RSAT participants will be provided housing services during the
Application Ref # 2016- RSAT -100
Contract - RSAT -MOLAR- - -
OCJG•005 (rev. April 2005)
Section #3 Page 7 of 10
Packet Pg. 447
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
program period with program funds, including matching funds?
Goal: 20
Measure: Services 9
How many RSAT participants will be provided mental health services during the
program period with program funds, including matching funds?
Goal: 100
Measure: Services 10
How many RSAT participants will be provided other services with program funds,
including matching funds?
Goal: 100
Measure: Services 11
Please explain the other services provided in the question above.
Goal: Substance Abuse Treatment and case management
Measure: Services 12
How many RSAT participants will be provided with transitional planning services with
program funds, including matching funds?
Goal: 74
Objective: Staff - Questions regarding RSAT Staff
Measure: Staff 1
Please enter the number of treatment staff who work directly with participants in the
RSAT program. Please count all treatment staff regardless of funding source.
Goal: 4
Measure: Staff 2
Of the treatment staff working directly with participants in the RSAT program, how
many will be paid partially of fully using RSAT program funds, including match funds?
Goal: 4
Measure: Staff 3
How many treatment staff members will be cross trained in the jail/prison-based
portion of the RSAT program?
Goal: 4
Measure: Staff 4
How many custody staff members will be cross trained in the jaillprison -based
portion of the RSAT program?
Application Ref # 2016- RSAT -100
Contract - RSAT -MONK- - -
Section #3 Page 8 of 10
OCJG -405 (rev. April 2005)
Packet Pg. 448
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 0
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Application Ref # 2416 -RSAT -100
Contract - RSAT -MONR- - -
oCJCM05 (re, April 2005)
Section #3 Page 9 of 10
Packet Pg. 449
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the TOTAL number of beds (treatment and non - treatment) in the facility?
Please give the number for each facility if there are multiple facilites.
Answer: 596
Question: How many non RSAT - funded treatment beds are in this facility? Please give the
number for each facility if there are multiple facilites.
Answer: 526
Question: How many RSAT- funded treatment beds are in this facility? Please give the number
for each facility if there are multiple facilites.
Answer: 70
Question: How is aftercare provided?
Answer: Aftercare services are encouraged as a part of re -entry planning and last up to six
months once the participant is released. The Guidance /Care Center provides
aftercare throughout the Florida Keys in community -based facilities. Aftercare is given
priority and participants are enrolled before they are released.
Question: What is the anticipated number of RSAT program completions during each quarterly
reporting period?
Answer: 17
Question: What goals do you plan to accomplish during the subgrant period?
Answer: All staff will be trained in evidenced based practices and will be able to deliver these
services with fidelity.
Question: Please provide the physical address for the facility or facilities in which your RSAT -
funded program operates.
Answer: Monroe County Detention Center
5525 College Road
Key West, FL 33040
Question: If "other" was selected for the geographic area, please describe.
Answer. NIA
Question: if "other" was selected for location type, please describe.
Answer: NIA
Application Ref # 2016- RSAT -100
Contract - RSAT -MONR- - -
OCJG-a05 (rev. April 2005)
Section #3 Page 10 of 10
Packet Pg. 450
C.98.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency ?: No
FLAIR ! Vendor Number: 595000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0,00
Contractual Services
$50,000.00
$16,667.00
$66,667.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0,00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
--Totals --
$50,000.00
$16,667.00
$66,667.00
Percentage
74.9996
25.0003
900,0
Project Generated Income:
Will the project earn project generated Income (PGI) 7 No
Application Ref # 2018 -RSAT -100
Contract - RSAT -MONR- - -
OCJG -M5 (rev. April 2QR5)
Section #4 Page 1 of 5
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Budget Detail
Salaries and Benefits: $0
Expenses:
Contractual Services:
'Pyschosocial Assessments 139 quarter hours @ $1771 = $2,462
'Individual Therapy 623 quarter hours @ $20.33 = $12,666
'Group Therapy 6016.79 quarter hours @ $5.08 = $30,565
`Case Management 1,108 quarter hours @ $18.93 = $20,974
Total Contractual Services = $66,667
Total Budget: $66,667
Budget Narrative: c
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2016 -17 state funding contract for Substance Abuse
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and Mental Health services and dividing by 4 to arrive at the quarter hour rates. A contract with
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the treatment provider will be developed to be utilized during the established grant period.
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Psychasocial Assessment:
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Monroe County through a contracted treatment provider will interview all program participants for
the purposes of data collection of educational, employment, criminal, medical, family, substance
abuse and mental health histories to assist in the determination of the inmates? appropriateness
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for the program and to update treatment plans.
_
Unit of Service: Client direct service quarter hour
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Unit Rate: $17.71 per quarter hour
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Units Requested: 139 quarter hours to be paid for by this grant.
c
Psychosocial Assessment Total Cost: $2,462
a
Individual Counseling:
Monroe County through its contracted treatment provider will provide counseling to all program
participants to review progress and develop treatment plans and work on treatment plan goals and
objectives.
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Unit of Service: Client direct service quarter hour
Q
Unit Rate: $20.33 per quarter hour
F
Units Requested: 623 quarter hours to be paid for by this grant.
U)
Individual Counseling Total Cost: $12,666
Group Therapy:
Monroe County through its contracted treatment provider will provide group therapy to all program
participants weekly. Group counseling among program participants will be conducted to include
the introduction of "Self -help groups" and their attendance to establish an ongoing support
network.
Unit of Service: Client direct service quarter hour
Unit Rate: $5.08 per quarter hour
Units Requested: 6,016.79 quarter hours to be paid for by this grant.
Group Therapy Total Costs: $30,565
Application Ref # 2416- RSAT -100
Contract - RSAT -MOLAR- - -
Section #4 Page 2 of 5
OCJG -005 trey April 20051
Packet Pg. 4527
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Continued):
Case Management:
Monroe County through its contracted treatment provider will provide the coordination of adjunctive
services, discharge planning, communication with collateral contacts, linkage with other treatment
resources to all program participants.
Unit of Service: Client direct service quarter hour
Unit Rate: $18.93 per quarter hour
Units Requested: 1,108 quarter hours to be paid for by this grant.
Case Management Total Cost: $20,974
Monthly invoices are provided to Monroe County by the treatment provider summarizing activities
for which they seek payment. These are reviewed by Monroe County staff for approval of payment
Federal Amount: $50,000.00
Match: Monroe County Fine and Forfeiture Funds - $15,667.00
TOTAL PROGRAM COST: $66,667.00
A copy of the contract service provider agreement will be provided to FOLE.
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Contract - RSAT -MONR- - -
OCJ&005 (rev. April 2005)
Section #4 Page 3 of 5
Packet Pg. 453
C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the subgrantee's Operating Capital dollar threshold?
Answer: 1 000
Question: Is there a sole source purchase involved with this subgrant?
Answer: No
Question: Is there a contract executed for activities in this subgrant? If so, has a copy been
received by the DCJG?
Answer: Monroe County will enter into an agreement with a service provider and once the
agreement is executed it will be provided to FDLE.
Question: Are indirect costs included in the budget? if so, has a copy of the subgrantee's
Indirect Cost Plan (approved by the cognizant federal agency) been submitted to the
DCJG?
Answer: NIA
Question: If salaries and benefits are included in the budget, is there a net increase in the
number of personnel?
Answer: No
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Question: Will the project earn Program Generated Income (PGI)?
Answer: No
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Each service is based on the cost centers cited In 65E-14.021, FAC: unit Cost
Method of Payment. This Rule was updated 412712416.
Psychosocial Assessment
Description: This Covered Service includes the systematic collection and integrated
review of individual - specific data, such as examinations and evaluations. This data is
gathered, analyzed, monitored and documented to develop the person's
individualized plan of treatment and to monitor recovery. Assessment specifically
includes efforts to identify the person's key medical and psychological needs,
competency to consent to treatment, history of mental illness or substance use and
indicators of co- occurring conditions, as well as clinically significant neurological
deficits, traumatic brain injury, organicity, physical disability, developmental disability,
need for assistive devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $70.82
Application Ref # 2016 -RSAT -140
Contract - RSAT -MONR- - -
OCJC -005 (rev April 2005)
Section #4 Page 4 of 5
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C.18.b
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Application: $17.71 per quarter hour
Case Management
Description: Case management services consist of activities that identify the
recipient's needs, plan services, link the service system with the person, coordinate
the various system components, monitor service delivery, and evaluate the effect of
the services received. This covered service shall include clinical supervision provided
to a service provider's personnel by a professional qualified by degree, [!censure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $75.70
Subgrant Application: $18.93 per quarter hour
Individual Counseling
Description: Outpatient services provide a therapeutic environment, which is
designed to improve the functioning: or prevent further deterioration of persons with
mental health and/or substance abuse problems. These services are usually provided
on a regularly scheduled basis by appointment, with arrangements made for non-
scheduled visits during times of increased stress or crisis. Outpatient services may be
provided to an individual or in a group setting. The group size limitations applicable to
the Medicaid program shall apply to all Outpatient services provided by a SAMH-
Funded Entity. This covered service shall include clinical supervision provided to a
service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $81.33
Subgrant Application: $20.33 per quarter hour
Group Therapy
Description: Outpatient services provide a therapeutic environment, which is
designed to improve the functioning or prevent further deterioration of persons with
mental health and /or substance abuse problems. These services are usually provided
on a regularly scheduled basis by appointment, with arrangements made for non-
scheduled visits during times of increased stress or crisis. Outpatient services may be
provided to an individual or in a group setting. The group size limitations applicable to
the Medicaid program shall apply to all Outpatient services provided by a SAMH-
Funded Entity. This covered service shall include clinical supervision provided to a
service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $20.33
Subgrant Application: $5.08 per quarter hour
Application Ref # 2016 - RSAT -100
Contract
OcJ&005 (rev_ April 2405)
- RSAT -mONR- - -
Section #4 Page 5 of 5
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 5: Standard Conditions
Insert Standard Conditions Page here.
C.18.b
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Contract 2017 - RSAT - MOLAR -1 -X5 -003
DCJG-005 (rev. APO 2005)
Section #5 Page 1 of 1
Packet Pg. 4563
C.18.b
Residential Substance Abuse Treatment (RSAT) Program for State
Prisoners
STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal RSAT funds. FDLE, as the
non - federal pass - through entity and State Administering Agency (SAA) for this program, subawards RST fund's to
eligible units of government. All subawards made by FDLE to units of government under this program require
compliance with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of
government, the subrecipient will maintain required state and federal registrations and certifications For eligibility
under this program. The subrecipient agrees to submit required programmatic and financial reports supporting
eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non -compliance in
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed, withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipienis must comply with requirements set forth In the current edition of the U.S- Department of
Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide),
htt :llo ovifinanclal uldelD t /2015 DOJ Finan ialGui e. df, the RSAT Program guidance, federal
statutes, regulations, policies, guidelines and requirements and Florida laws and regulations Including but
not limited to:
Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. § 200) Subpart A Detlnitlons,
Subparts B -D Admin istrative Requirements, Subpart E Cost Principles, Subpart F Audit Requirements and all
applicable Appendices. This guidance supersedes previous OMB Circulars and Standard Conditions and is
applicable to any new subawards made under Federal grants awarded on or after December 26, 2474.
http; llw%�M,e_cfr.gavlcgi binitext -tdx ?SID= 62764122c780e5d1 d2134127afadc30d &nodr2.1.1.2.2.1 &ran =d Ivy
Code of Federal Regulations: _www.srno.gov /fdsys/
2 C.F.R. § 17S.1 6(b), "Award Term for Trafficking In Persons"
28 C.F.R. § 38, "Equal Treatment For Faith -Based Organizations"
28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments "(Common Rule)
28 C,F.R. § 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
United States Code: www.goo.aovlfdsysl
42 L.S.C. §§ 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1 -SL for State and Local Government Agencies:
htto:l /dlls.dps.state.f 1. uslba rm1aQnschedules1GS2- 2008- Rev2010.0f
State of Florida Statutes
§ 215.971, "Agreements funded with federal or state assistance"
§ 215.985, "Transparency in government spending"
DEFINITIONS
Disallowed costa means those charges to a Federal award that the Federal awarding agency or pass - through entity
determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and
conditions of the Federal award.
SFY2017 RSAT Standard Page 1 of 18
Conditions Rev. 1112015
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Equipment means tangible personal property (including information technology systems) having a useful life of more
than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level
established by the non - Federal entity for financial statement purposes, or $5,000. See also §§ 200.12, "Capital
assets ", 204.20, "Computing devices "; 200.48, "General purpose equipment ", 200.58, "Information technology
systems; 200.89, "Special purpose equipment "; and 200.94, "Supplies."
Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass -
through enti ty and a non - Federal entity that, consistent with 31 U.S.C. §§ 6342, 6304, is used to enter into a
relationship the pri ncipal purpose of which is to transfer anything of value from the Federal awarding agency or pass -
through entity to the non - Federal entity to carry out a public purpose authorized by a law of the United States (see 31
U.S.C. § 6101(3)); and nat to acquire property or services for the Federal awarding agency or pass - through entity's
direct benefit or use, and is distinguished from a cooperative agreement in that it does not provide for substantial
involvement between the Federal awarding agency or pass - through entity and the non - Federal entity in carrying out
the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount
F
(including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable
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requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good
or service, any duplicate payment, any payment for a good or service not received (except for such payments where
4-
authorized by law), any payment that does not account for credit for applicable discounts, and any payment where
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insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper,
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.
Micro- purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate
amount of which does not exceed the micro - purchase threshold. The non - Federal entity uses such procedures in
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order to expedite the completion of its lowest - dollar small purchase transactions and minimize the associated
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administrative burden and cost. The micro - purchase threshold is set by the Federal Acquisition Regulation at 48
C.F.R. Subpart 2.1, "Definitions ". It is $3,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this
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threshold is periodically adjusted for inflation.
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Modified Total direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and
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supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of
the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental
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casts, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in
excess of $25,ODO. Other items may only be excluded when necessary to avoid a serious inequity in the distribution
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of indirect costs, and with the approval of the cognizant agency for indirect costs.
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Non - Federal entity is a state, local government, Indian tribe, institution of higher education ()HE), or nonprofit
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organization that carries out a Federal award as a recipient or subrscipient
Non - federal pass- through entity is a non - Federal entity that provides a subaward to a subrecipient to cant' out part
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of a Federal program, the Florida Department of Law Enforcement (FDLE) is the non - federal pass- through entity for
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this agreement, also referred to as the State Administering Agency (SAA).
Performance goal means a target level of performance expressed as a tangible. measurable objective, against
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which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In
some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical
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performance reports (to be evaluated in accordance with agency policy).
[—
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Period of performance means the time during which the non - Federal entity may incur new obligations to carry out
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the work authorized under the Federal award. The Federal awarding agency or pass-through entity must include start
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and end dates of the period of performance in the Federal award (see §§ 200.210 Information contained in a Federal
co
award paragraph (a)(5) and 200.331 Requirements for pass - through entities, paragraph (a)(1)(iv)),
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Protected Personally Identifiable Information (Pit) means an individual's first name or first initial and last name in
combination with any one or more of types of information, including, but not limited to social security numbers,
passport numbers, credit card numbers; clearances, bank numbers; biometrics; date and place of birth; mother's
maiden name; criminal, medical, and financial records; and educational transcripts. This does not include Pdl that is
required by law to be disclosed. (See also § 200.79 Personally Identifiable Information (PII)).
a
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a
violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for
funds used to match Federal funds; 2) where the costs, at the time of the audit. are not supported by adequate
SFY2017 RSAT Standard Conditions Page 2 of 18
Rev. 1112015
Packet Pg. 458
C.18.b
documentation; or 3) where the costs incurred appear unreasonable and do not reflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non - Federal entity may purchase property
or services using small purchase methods. Non - Federal entities adopt small purchase procedures in order to
expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition
threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with
41 U.S.C. § 1948. As of the publication of this part, the simplified acquisition threshold is $150,000, but this threshold
is periodically adjusted for inflation. (Also see definition of § 200.67 Micro - purchase.)
Su bawa rd/Su bgra n t means an award provided by a pass- through entity to a subrecipient for the aubredpfent to
carry out part of a Federal award received by the pass 4hrough entity. It does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form
of legal agreement, including an agreement that the pass - through entity considers a contract.
subrecipient means a non - Federal entity that receives a subaward from a pass - through entity to cant' out part of a
Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be
a recipient of other Federal awards directly from a Federal awarding agency.
Supplies means all tangible personal property other than those described in 2 C.F.R. § 200.33, "Equipment'. A
computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the
non - Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life See also §§
200.20, 'Computing devices" and 200.33, "Equipment ".
SECTION I: TERMS AND CONDITIONS
The subrecipient agrees to be bound by the following standard conditions:
1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's performance and
obligation to pay under this agreement is contingent upon an annual appropri ation by the Florida Legislature
Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to
available federal funds.
2.0 System for Award Management (SAM) - The subrecipient must maintain current information in SAM until it
submits the final financial report required under this award or receives the final payment, whichever is later.
This requires that the subrecipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term.
3.0 Commencement of Project - if a project is not operational within 60 days of the original start date of the
award period, the subrecipient must report by letter to the Department the steps taken to initiate the project,
the reasons for delay, and the expected start date
3.1 If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the implementation delay
3.2 Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is
justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subaward funds
to other Department approved projects The Department, where warranted by extenuating
circumstances, may extend the starting date of the project past the ninety (90) day period, but only by
formal written adjustment to this agreement.
4.0 Supplanting - The subrecipient agrees that funds received under this award will not be used to supplant state
or local funds but will be used to increase the amounts of such funds that would, in the absence of federal
funds, be made available for law enforcement activities.
5.0 Personnel Changes - Upon implementation of the project, in the event there is a change in Chief Officials for
the Subrecipient or implementing Agency or any contact information to include mailing address, phone
number, email or title change, project staff must notify the SIMON help desk to update the organizational
information in SIMON. Project director changes require a grant adjustment in SiMON,
6 -0 Nan - Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order
12549, Debarment and Suspension and 2 C.F.R. § 180, 'OMB Guidelines To Agencies On Govemmentwide
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Debarment And Suspension {Non - procurement} ". These procedures require the subrecipient to certify that it
shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
Department.
7.0 Federal Restrictions on Lobbying - Each subrecipient agrees to comply with 28 C.F.R. § 69, "New
Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subrecipient for award of federal Contract,
grant, or cooperative agreement.
8.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for
the purpose of lobbying the legislature or a state agency is prohibited under this agreement.
9.0 Additional Restrictions on Lobbying - The subrecipient understands and agrees that it cannot use any
federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any
law, regulation a policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
10.0 "Pay— to—Stay" - Funds from this award may not be used to operate a 'pay-to- stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay- to-stay' programs. "Local jail ", as
referenced in this condition, means an adult facility or detention center owned and/or operated by city, county,
or municipality. It does not include juvenile detention centers "Pay -to -stay" programs as referenced in this
condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise
available to the general inmate population, may be provided, based upon an offender's apparent ability to pay,
such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
11.0 the Coastal Barrier Resources Act -The subrecipient will comply and assure the compliance of all
contractors with the provisions of the Coastal Barrier Resources Act (Pub..L. Na. 97 -349) dated October 19,
1982 (16 U.S.C. §§ 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of
the Coastal Barrier Resources System.
12.0 Enhancement of Security - If funds are used for enhancing securi ty, the subrecipient agrees to
12.1 Have an adequate process to assess the impact of any enhancement of a school security measure that
is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken
12.2 Conduct such an assessment with respect to each such Enhancement; and submit to the Department
the aforementioned assessment in its Final Program Report
13.0 Background Check -Whenever a background screening for employment or a background security check is
required by law for employment, unless otherwise provided by law, the provisions of § 435 Fla. Stat. shall
apply.
13.1 All positions in programs providing care to children, the developmentally disabled, or vulnerable adults
W 15 hour; or more per week; all permanent and temporary employee positions of the central abuse
hotline; and all persons working under contract who have access to abuse records are deemed to be
persons and positions of special trust or responsibility and require employment screening pursuant to §
435, Fla. Stat., using the level 2 standards set forth in that chapter.
13.2 All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment.
For the purposes of the subsection, security background investigations shall include, but not be limited
to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide
cri minal and juvenile record checks through the Florida Department of Law Enforcement, and federal
criminal record checks through the Federal Bureau of Investigation, and may include local criminal
record checks through local law enforcement agencies.
13.2.1 Any person who is required to undergo such a security background investigation and who
refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified
for employment in such position or, if employed, shall be dismissed.
13.2.2 Such background investigations shall be conducted at the expense of the employing agency or
employee. When fingerprinting is required, the fingerprints of the employee or applicant for
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employment shall be taken by the employing agency or by an authorized law enforcement
officer and submitted to the Department of Law Enforcement for processing and forwarding.
when requested by the employing agency, to the United States Department of Justice for
processing. The employing agency shall reimburse the Department of Law Enforcement for
any costs incurred by it in the processing of the fingerprints
14.0 Privacy Certification - The subrecipient agrees to comply with all confidentiality requirements of 42 U.S.C. §
3789g and 28 C. F. R. § 22 that are applicable to collection, use, and revelation of data or information
Subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord
with requirements of 2B C.F.R. §§ 22 and, in particular, section 22.23. Privacy Certification forms must be
signed by the subrecipient or implementing agency chief official or an individual with formal, written signature
authority for the chief official.
15.0 Conferences and Inspection of Work -Conferences maybe held at the request of any party to this
agreement. At any time, a representative of the Department, of the U.S. DepartmenI of Justice, or the Auditor
General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
16.0 Insurance for Real Property and Equipment -The subrecipient must, at a minimum, provide the equivalent
insurance coverage for real pro perty and equipment acquired or improved with Federal funds as provided to
property owned by the non - Federal entity,
SECTION II: CIVIL RIGHTS REQUIREMENTS
1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national
origin, religion, sex, disability, or age in funded programs or activities All subrecipients, implementing
agencies, and contractors must comply with any applicable statutorily - imposed nondiscrimination
requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. §
3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act
of 2002 (42 U.S.G. § 5672(b)); the Civil Rights Act of 1964 (42 U S C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94): the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 -34); the Education
Amendments of 1972 (20 U.S.C. § §1681, 1683, 1685 -86), the Age Discrimination Act of 1975 (42 U.S.C. §§
6101.07); and Department of Justice Non - Discrimination Regulations 28 C.F.R. 6 42; see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
2.0 FDLE does not discriminate on the basis of race, Color. religion, national origin, sex, disability, or age in the
delivery of services or benefits or in employment. The subrecipient must notify program participants and
beneficiaries that it does not discriminate on the basis of race. color, national origin, religion, sex, disability.
and age in the delivery of services or benefits or in employment practices
3.0 Sutareci pie nts are responsible far ensuri ng that contractors and agencies to whom they pass through funds are
in compliance with all Civil Rights requirements and that those contractors and agencies are aware that they
may file a discrimination complaint with the subrecipient, with FDLE, or with the Office for Civil Rights (OCR),
and how to do so.
4.0 Equal Employment Opportunity Plans
4 -1 A subrecipient or implementing agency must develop an EEO Plan if it has 50 or more employees and
has received any single award of $25,000 or more from the Department of Justice. The plan must be
prepared using the online short form at www- oip usd❑'. g 9 vlabo utlocr/eeop comy I Y htm, must be
retained by the subrecipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
4.2 If the subrecipient or implementing agency is required to prepare an EEO Plan and has received any
single award of $500,000 or more from the Department of Justice, it must submit its plan to the
Department of Justice for approval A copy of the Department of Justice approval letter must be
submitted to FDLE. The approval letter expires two years from the date of the letter.
4.3 A subrecipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than
50 employees or it it does not receive any single award of $25,000 or more from the Department of
Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an
organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE.
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4.4 The subrecipient and implementing agency acknowledge that failure to comply with EEO requirements
15.0 Title IX of the Education Amendments of 1972 (28 C.F.R. § 54) - If the subrecipient operates an education
program or activity, the subrecipient must take the following actions.
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within 60 days of the project start date may result in suspension or termination of funding, until such
time as it is in compliance.
5.0
1n the event a federal a state court or federal or state administrative agency makes a finding of discrimination
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after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a
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recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Offi ce for Civil Rights,
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Office of Justice Programs.
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6.0
In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking
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action or participating in action to secure rights protected by these laws.
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7.0
Subrecipients must include corn prehansive Civil Rights/Nondiscriminabon Provisions in all contracts funded by
the subgrant recipient.
8.4
if the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination
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complaint, they may file a complaint with the subrecipient, with FDLE, or with the Office for Civil Rights
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Discrimination complaints may be submitted to FDLE at Office of the inspector General, Post Office Box 1489,
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Tallahassee, Florida 32302 -1489, or online at info(Mfdle slate fl us Discrimination complaints may also be
submitted to the Office for Civil flights, Office of Justice Programs, U.S. Department of Justice, 810 7 Street,
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Northwest, Washington, D.C. 20531, or by phone at (202) 307 -0690.
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9.0
The subrecipient must have procedures in place for responding to discrimination complaints that employees,
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clients, customers, and program participants file directly with the subrecipient,
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10.0
The subreciplent must have written policies or procedures in place for notifying program beneficiaries how to
file complaints alleging discrimination by the subrecipientlimplementing agency with FDLE or the OCR.
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11.0
Any discrimination complaints filed with FDLE will be reviewed by FOLE's Inspector General and referred to
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the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity
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Commission, based on the nature of the complaint,
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12.0
Americans with Dlsabilitles Act - Subrecipients must comply with the requirements of the Americans with
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Disabilities Act (ADA) (Pub. L. No. 101 -336), which prohibits discrimination by public and private entities on the
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basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and
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local government services and transportation (Title 11), public accommodations (Title III), and
telecommunications (Title IV).
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13.0
Rehabilitation Act of 1973 (28 C.F.R. § 42(G)) -If the subrecipient has 50 or more employees and receives
DOJ funding of $25,000 or more, the subrecipient must take the following actions;
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13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and
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equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504
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of the Rehabilitation Act of 1973, found at 28 C.F.R. 0 42(G), which prohibit discrimination on the basis
Of a disability in employment practices and the delivery of services.
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13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination
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contained in 28 C.F.R. 6 42(G).
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13.3 Notify participants, beneficiaries, employees, applicants, and others that the subrecipient/implementing
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agency does not discriminate on the basis of disability,
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14.0
Limited English Profic iency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI
of the Civil Rights Act of 1964 (42 U.S.C. § 2000d), recipients of federal financial assistance must take
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reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For
more information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals, please see the website at www.Ieo.goy FDLE strongly encourages subgrant recipients to have a
written LEP Language Access Plan.
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15.0 Title IX of the Education Amendments of 1972 (28 C.F.R. § 54) - If the subrecipient operates an education
program or activity, the subrecipient must take the following actions.
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75.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging
a violation of the DOJ regulations implementing Title lx of the Education Amendments of 1972, found at
28 C.F.R. § 54, which prohibit discrimination on the basis of sex,
15.2 designate a person to coordinate compliance with the prohibitions against sex discrimination contained
in 28 C.F. R. § 54.
15.3 Notify applicants for admission and employment, employees, students, parents. and others that the
subrecipientlmplementing agency does not discriminate on the basis of sex in its educational programs
or activities,
16.0 Equal Treatment for Faith Based Organizations - The subrecipient agrees to comply with the applicable
requirements of 28 C.F.R. § 38, the Department of Justice regulation goveming "Equal Treatment for Faith
Based Organizations" (the "Equal Treatment Regulation" 1. The Equal Treatment Regulation provides in part
that Department of Justice grant awards of direct funding may not be used to fund any inherently religious
activities, such as worship, religious instruction, or proseiytization. Recipients of direct grants may still engage
in inherently religious activities, but such activities must be separate in time or place from the Department of
Justice funded grogram, and participation in such activities by individuals receiving services from the recipient
or a subrecipient must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees
that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students
who participate in programs for which financial assistance is provided from the award. or the parent or legal
guardian of such students. Notwithstanding any other special Condition of this award, faith -based organizations
may, in some circumstances, consider religion as a basis for employment See
www ol).govlab¢,utlperlaqual fbg.htm
17.0 immigration and N at] onaIIty Act - No public funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained
in 8 U.S.C. § 1324a(e), Section 274A(e) of the Immigration and Nationality Act ('INA - ). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the 1NA.
Such violation by the subrecipient of the employment provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral cancellation of this contract by the Department.
SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting Procedures
1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial
Guide. the Common Rule, and OMS Uniform Grant Guidance (2 C.F.R § 200) as applicable, in their
entirety.
1.2 Subrecipients must have written procedures for procurement transactions. Procedures must ensure
that all solicitations follow 2 C.F.R. § 200.319 Competition.
1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial
records and to accurately account for funds awarded to them As a subrecipient, you must have a
financial management system in place that is able to record and report on the receipt, obligation, and
expenditure of grant funds. An adequate accounting system for a subrecipient must be able to
accommodate a fund and account structure to separately track receipts, expenditures, assets, and
liabilities for awards, programs, and su b recip ie nts.
1.4 All funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the Department.
1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subrecipient
SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obligation of 5ubreelpient Funds - Subaward funds shall not under any circumstances be obligated prior to
the effective date, or subsequent to the termination date, of the period of performance. Only project costs
incurred on or after the effective date, and on or prior to the termination date of the sub recipient's project are
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eligible For reimbursement. All payments must be completed within thirty (30) days of the end of the subaward
period of performance.
2.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the
Department. The request must be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
3.0 Trust Funds
3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund
may or may not be an interest bearing account
3.2 The account may earn interest, but any earned interest must be used for program purposes and
expended before the federal grant period end date. Any unexpended interest remaining at the end of
the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the
Bureau of Justice Assistance
4.0 Performance
4.1 Subaward Performance - The subrecipient must comply with state and federal requirements for
subaward performance under C.F.R. §§ 200 76 and 200.77. The subaward shall describe the timing
and scope of expected performance as related to the outcomes intended to be achieved by the
program. Where appropriate, the subaward should provide specific performance goals, indicators,
milestones, or expected outcomes (such as outputs, or services performed or public impacts of any of
these) with an expected timeline For accomplishment. Submitted programmatic reports must clearly
articulate, where appropriate, that performance during the execution of the award has met a standard
against which the sub recipient's performance can be measured. These requirements should be aligned
with agency strategic goals, strategic objectives, or performance goals that are relevant to the program
4.2 Performance of Agreement Provisions - In the event of default; non - compliance; or violation of any
provision of this agreement by the subrecipient, the subrecipient's consultants and suppliers, or both,
the Department shall impose sanctions it deems appropriate including withholding payments and
cancellation, termination, or suspension of the agreement in whole or in part. In such event, the
Department shall notify the subrecipient of its decision thirty (30) days in advance of the effective date
of such sanction. The subrecipient shall be paid only for those services satisfactorily performed prior to
the effective date of such sanction.
5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive
changes such as: scope modifications or changes to project activities, target populations, service providers,
implementation schedules, project director, designs or research plans set forth in the approved agreement,
and for any budget changes that affect a cost category that was not included in the original budget.
Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget
categories, or if there is an indirect cost rate category change
5.1 Subrecipients may transfer up to 10% of the total budget between current, approved budget categories
without prior approval as long as the funds are transferred to an existing line item.
5.2 Under no circumstances can transfers of funds increase the total budgeted award.
6.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or
implementing agency's chief official or the chief official's designee.
5.4 All requests for changes must be submitted in SiMON no later than thirty (30) days prior to grant
expiration date.
6.0 Required Reports - All reports must relate financial data to performance accomplishments. Subrecipients
must submit both reports on the same reporting cycle
6.1 Financial Expenditure Reports
6.1.1 Th e subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Department Project Expenditure Reports are due thirty (30) days
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after the end of the reporting period. In addition, if the subaward period is extended, additional
Project Expenditure Reports shall be submitted.
6.1.2 All project expenditures for reimbursement of subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice
Grants (OCJG) through the SIMON (Subgrant Information Management Online).
6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre audit and
post - audit.
6.1.4 Before the "final" Project Expenditure Report will be processed, the subrecipient must submit
to the Department all outstanding project reports and must have satisfied all special conditions
Failure to comply with the above provisions shall result in forfeiture of reimbursement
6.1.5 Reports are to be submitted even when no reimbursement is being requested.
6.1.6 The report must be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer's designee.
6.2 Project Performance Reports
6.2.1 Reporting Time Frames: The subrecipient shall submit Monthly or Quarterly Project
Performance Reports in SIMON, hereafter known as the Department, within fifteen (15) days
after the end of the reporting period. in addition, if the sub award period is extended beyond
the "original" project period. additional Quarterly Project Performance Reports shall be
submitted.
6.2.2 Failure to submit Quarterly Performance Reports that are complete, accurate, and ti mely may
result in sanctions, as specified in Section IV 4.2, Performance of Agreement Provisions.
6,2.3 Report Contents. Performance Reports must include a response to all objectives included in
your subaward. A detailed response is required in the narrative portion for yesrno performance
objectives. The narrative must also reflect on accomplishments for the quarter and identify
problems with project implementation and address actions being taken to resolve the
problems. Additional information may be required if necessary to comply with federal reporting
requirements.
6.2.4 Submission: Performance Reports may be submitted by the Project Director, Application
Manager. or Performance Contacts.
6.3 Project Generated Income (PG Iy - All income generated as a direct result of a subgrant project shall
be deemed program income. Program income must be accounted For and reported in SIMON in
accordance with the OJP Financial Guide (Section 3.4).
6.3.9 Required Reports - the subrecipient shall submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty (30) days after the end of the reporting period covering
subaward project generated income and expenditures during the previous quarter. If any PGI
remains unspent after the subaward ends, the subrecipient must continue submitting quarterly
PGI reports until all funds are expended.
6.3.2 PGI Eamings and Expenditure reports must be electronically signed by the subrecipient or
implementing agency's Chief Financial Officer or the Chief Financial Officer's designee
6.3.3 PGI Expenditure - Program income should be used as eamed and expended as soon as
possible and used to further the objects in which the award was made. Any unexpended PGI
remaining at the end of the federal grant period must be submitted to OCJG for transmittal to
the Bureau of Justice Statistics.
6.4 Other Reports - The subrecipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department
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SECTION V: MONITORING AND AUDITS
1.0 Access to Records - The Florida department of Law Enforcement, the Auditor General of the State of Florida,
the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the subrecipient, implementing agency and
contractors far the purpose of audit and examination according to the Financial Guide and the Common Rule
The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of § 119, Fla. Stat., unless specifically exempted andlor made confidential by operation of
§ 119, Fla Stat.. and made or received by the subrecipient or its contractor in conjunction with this agreement
The subrecipient will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
2.0 Monitoring - The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
procedures; and to cooperate with FDLE on all grant monitoring requests, including requests related to desk
reviews, enhanced programmatic desk reviews, site visits, andlor Florida Department of Financial Services
contract reviews and Expanded Audits of Payment {EAP). The recipient agrees to provide FDLE all
documentation necessary to complete monitoring of the award and verify expenditures in accordance with §
215.971, Fla. Stat. Further, the recipient agrees to abide by reasonable deadlines set by FO LE far providing
requested documents. Failure to cooperate with grant monitonng activities may result in sanctions affecting the
recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to
funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE
High Risk grantee, or termination of award(s).
3.0 Property Management - The subrecipient shall establish and administer a system to protect, preserve, use,
maintain, and dispose of any property famished to it by the Department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State and Local Govemments, or 2 C.F.R. §
200, as applicable. This obligation continues as long as the subrecipient retains the property, notwithstanding
expiration of this agreement.
3.1 Property Use - The subrecipient must use equipment acquired under a Federal award for the
authorized purposes of the project during the period of performance, or until the property is no longer
needed. Subrecipients must use, manage, and dispose of equipment acquired under a Federal award in
accordance with § 274, Fla. Stat. and 2 C.F.R. § 200.313, "Equipment ".
4.0 Subaward Closeout - A Financial Closeout Audit shall be submitted to the Department within forty-five (45)
days of the end date of the performance period.
4.1 The Financial Closeout Audit must be electronically signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer's designee.
5.0 High Risk Subrecipients - The subrecipient agrees to comply with any additional requirements that may be
imposed during the grant performance period if FOLE's pre -award risk assessment or the U.S. Department of
Justice determines the subrecipient is a high -risk grantee. Cf. 28 C.F.R. §§ 66, 70.
6.0 Reporting, Data Collection and Evaluation - The subrecipient agrees to comply with all reporting, data
collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program
guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by
FDLE.
7.0 Retention of Records - The subrecipient shall maintain all records and documents for a minimum of five (5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subrecipient shall comply with State of Florida General Records
Schedule GS1 -SL for State and Local Government Agencies: htt Jldos m flonda. com/media/i593574generalm
records-schedulegsOl-si.pdf htto. ildos. myflorida .com /media/693578 /gsD2.odf
8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distri bute its response to all
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concemed parties, The subrecipient shall proceed diligently with the performance of this agreement according
to the Department's decision. If the subreciplent appeals the Department's decision, the appeal also shall be
made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subrecipierifs right to appeal the Department's decision is contained in § 120, Fla. Stat., and in procedures set
forth in Rule 28- 105.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under § 120, Fla. Stat.
9.0 Single Annual Audit
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9.1 S u breci pients, that expend $750,000 or mare in a year in federal awards shall have a single audit or
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program - specific audit conducted for that year, The audit shall be performed in accordance with 2
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C.F. R. § 200(F) Audit Requirements and other applicable federal law. The contract for this agreement
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shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract
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shall be identified as federal funds passed through the Florida Department of Law Enforcement and
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include the contract number, CFDA number, award amount, contract period, funds received, and funds
disbursed. When applicable, the subrecipient shall submit an annual financial audit that meets the
requirements of Florida Statutes 11,45, "Definitions; duties; authorities; reports; rules.'; 215.97, "Florida
(—
Single Audit Act'; Rules of the Auditor General; Chapter 10.550, 'Local Governmental Entity Audits';
and Chapter 1 MO, "Florida Single Audit Act Audits Nonpro fit and For -Profit Organizations.'
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9.2 A complete audit report that covers any portion of the effective dates of this agreement must be
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submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
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order to be complete, the submitted report shall include any management letters issued separately and
management's written response to all findings, including audit report and management letter findings.
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Incomplete audit reports will not be accepted by the Department,
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9.3 Audits shall be completed by an independent Public Accountant (IPA) and according to Generally
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Accepted Government Auditing Standards (GAGAS). The IPA shall be either a Certified Public
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Accountant or a Licensed Public Accountant, Subrecipients shall procure audit services according to §
200.509, and include clear objectives and scope of the audit in addition to peer review reports to
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9.4 The subrecipient shall promptly follow -up and take appropriate corrective action for any findings on the
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follow -up to audit findings must abide by requirements in 2 C.F.R. § 200.511.
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9.5 Auditees must make copies available for public inspection and ensure respective parts of the reporting
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package do not include protected personally identifiable information. Records shall be made available
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writing by the Department.
9.6 Sub recipients that expend less than $750,000 in federal awards duri ng a fiscal year are exempt from
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the audit requirements of 2 C. F. R. § 200(F) for that fiscal year. In this case, written notification, which
can be in the form of the 'Certification of Audit Exemption" farm, shall be provided to the Department by
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the Chief Financial Officer, or designee, that the subrecipient is exempt. This notice shall be provided
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to the Department no later than June 30 following the and of the fiscal year.
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9.7 If this agreement is closed without an audit, the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout.
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9.8 The Federal Audit Clearinghouse is tha repository of record far 2 C.F.R. § 200(F). Audits performed as
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a result of this requirement must be completed and submitted to the Federal Audit Clearinghouse within
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the earlier of thirty (30) calendar days after receipt of the auditors report(s), or nine (9) months after the
and of the audit period. Submissions must include required elements described in Appendix X to Par
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200 on the specified Data Collection Form (Fora SF -SAC), and be signed by a senior level
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representative or chief official of the auditee. If the subrecipient opts not to authorize the Federal Audit
Clearinghouse to make the reporting package publically available, the single audit report must be
submitted directly to the Department. A scanned coley of the completed audit reports or a link to the
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electronic audit report should be sent via email to criminaliusticeMillie .state. fl. us or mailed to the
following address:
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Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302 -1489
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
1.0 Procurement Procedures - Sub recipients must use documented procurement procedures which reflect
applicable stale, local, and tribal laws and regulations, provided that the procurement standards conform to
applicable Federal law {2 C.F.R. §§ 200.317 - 200.326).
2.0 Federal Procedures - All procedures employed in the use of federal funds for any procurement shall also be
according to 28 C F. R. § 66, 'Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Govemmants', 2 C. F. R. § 204.318. 'General procurement standards'. and Florida law to be
eligible for reimbursement.
3.0 Cost Analysis - A cost analysis must be performed by the subrecipient if the cast or price is above the
simplified acquisition threshold of $150,000 Costs or prices based on estimated costs for contracts are
allowable only if allowable under 2 C. F. R. § 200.405(e), 'Cost Principles'.
4.0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the
general principles and standards for selected cost items set forth in the office of Justice Programs Financial
Guide, 28 C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments', and 2 CF R. § 200 405 (e), 'Cost Principles'-
4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28
C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments', 2 C.F.R. § 200.420, 'Considerations for selected items of cost', and Florida
law to be eligible for reimbursement.
4.2 Subrecipients eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f), and
that elects to use the "de minim is" indirect cost rate, must advise FDLE Office of Criminal Justice Grants
in writing of both its eligibility and election, and must comply with all associated requirements in the
OMB Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs
(MTDC)
5.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding
agency or the Department, either as direct or indirect costs, must be refunded (including interest) to the
Federal Govemmam in accordance with instructions from the Federal agency that determined the costs are
unallowable unless Federal statute or regulation directs otherwise See also Subpart D- --Post Federal Award
Requirements. 2 C.F.R. §§ 200.300, 'Statutory and national policy requirements', through 200.309, "Period of
performance.'
6.0 Review prior to Procurement - Subrecipients are encouraged to enter into state and local i nte rg ove m m enta I
agreements or inter- entity agreements where appropriate for procurement or use of common or shared
goods/services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing
new equipment and property when this is feasible,
7.0 Sole Source - If the project requires a purchase of services or equipment from a sole source, the subrecipient
must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state
agency and the cost is at least $150.1700, then the agency must submit a copy of the approval from the
Department of Management Services (287.057(5) Fla. Stat.). Sole Source form must be signed by the
subg rant recipient a implementing agency chief official or an individual with formal, written signature authanty
for the chief official.
8.0 personal Services — Subrecipients may use grant funds for eligible personal services (saladestbenefits and
overtime) and must maintain internal controls over salaries and wages The following requirements apply to
personal services paid with sub-grant funds:
8.1 Timesheets - Timesheets must be kept for all project staff whose hours will be charged to the project.
The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
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8.2 Additional Documentation - In accordance with Florida Statute § 215.971, the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
project- related activities in accordance with the contract agreement.
8.3 Protected Personally Identiflable Information - The subrecipient shall take reasonable measures to
safeguard protected personally identifiable information and other information the pass - through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state,
local, and tribal laws regarding privacy and obligations of confidentiality.
8.+t Overtime for Law Enforcement Person noI - Prior to obligating funds from this award to support
overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all
allied components of the criminal justice system in the affected jurisdiction. The purpose of this
consultation is to anticipate and plan for systemic impacts such as increased court dockets and the
need for detention space.
8.5 Employees Working Solely on a Single Federal Award - For any position that works 100% of its time
on a single federal award, the employee must certify that 100% of his or her time was spent working on
that federal award. This requirement applies to both full time and part time positions regardless of the
percentage of the position's salary that is charged to the grant. The certification must be signed by both
the employee and the employee's direct supervisor having firsthand knowledge of the work performed
by the employee. The forms must be submitted semi- annually and may not be signed prior to the end
of the reporting period. Certifications must be provided to cover the entire grant period
8.5 Maximum Allowable Salary - No portion of these federal grant funds shall be used towards any part of
the annual cash compensation of any employee of the subrecipient whose total annual cash
compensation exceeds 110% of the maximum salary payable to a member of the Federal government's
Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that
year. (The salary table for SES employees is available at h llwww o m govlocaippyrateslindex asp.)
A subrecipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non - federal funds. This limitation on compensation rates allowable
under this award may be waived on an individual basis at the discretion of the QJP official indicated in
the program announcement under which this award is made
10.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of
interest and governing the actions of its employees engaged in the selection, award and administration of
contracts as described in §200.318 General procurement.
10.1 Requirements for Contractors of Subrocipients - The subrecipient assures the compliance of all
contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act
of 1968, as amended (42 U.S.G. § 3711, et seq. at www.000.gov /fdsysl) the provisions of the current
edition of the Office of Justice Programs Financial Guide ( httn.// ojp. govifinancialcuide /DOJ /index.htm
and all other applicable federal and state laws, orders, circulars, or regulations. The subrecipient must
pass - through all requirements and conditions applicable to the federal grant awardlsubaward to any
subcontract. The term "contractor" is used rather than the term "vendor" and means an entity that
receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual relati onship
determines the type of agreement.
10.2 Approval of Consultant Contracts - The Department shall review and approve in writing all
consultant contracts prior to employment of a consultant when the consultant's rate exceeds $650
(excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour, A detailed justification
must be submitted to and approved by FDLE prior to obligation or expenditures of such funds.
Approval shall be based upon the contract's compliance with requirements found in the Financial
Guide, the Common Rule, and in applicable state statutes. The Department's approval of the
subrecipient agreement does not constitute approval of consultant contracts. If consultants are hired
through a competitive bidding process (not sole source), the $654 threshold does not apply.
11.0 Travel and Training -The cost of all travel shall be reimbursed according to the subrecipient's written travel
policy. If the subrecipient does not have a written travel policy, cost of all travel wilt be reimbursed according
to State of Florida Travel Guidelines § 112.D51, Fla. Stat. Any foreign travel must obtain prior written approval.
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11.1 BJS or FDLE Sponsored Events - The subrecipient agrees to participate in BJS- or FDLE-
sponsored training events, technical assistance events, or conference held by FDLE or BJS or their
designees, upon FDLE's or BJS's request.
11.2 Expenses Related to Conferences, Meetings, Trainings, and Other Events - The subrecipient
agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prier approval and reporting requirements, where applicable) goveming the use of federal funds
for expenses related to conferences, meetings, trainings, and other events, including the provision of
food and/or beverages at such events, and costs of attendance at such events. Information on
pertinent laws, regulations, polities, and guidance is available at
hfl . /la ovlfinancia! uidelDOJ /PostawardRe uirementslcha ter3.10a htm
11.3 Training and Training Materials — Any training or training materials that has been developed or
delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at www o /Utrainingguidmgpnncioles.
12.0 Publications, Media and Patents
12.1 Ownership of Data and Creative Material -Ownership of material, discoveries, inventions, and results
developed, produced, or discovered subordinate to this agreement is governed by the terms of the
Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common
Rule for State and Local Governments, and 2 C.F.R. § 240.315 "Intangible Property," as applicable
12.2 Copyright -The awarding agency reserves a royalty-free, non - exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes
12.7.1 The copyright in any work developed under an award or subaward, and
12.2.2 Any rights of copyright to which a subaward recipient or subrecipient purchases ownership with
support funded under this grant agreement.
12.3 Publication or Printing of Reports - The subrecipient shall submit for review and approval one copy of
any curricula, training materials, or any other written matenaIs that will be published, including web -
based materials and web site content, through funds from this grant at least thirty (30) days prior to the
targeted dissemination date. The subrecipient understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at wwvv.olp _?sdgi aov fund ing /cipirainrnggSl��im
All materials publicizing or resulting from award activities shall contain the following statements
identifying the federal award:
'This project was supported by Award No, awarded by the Bureau of Justice Statistics,
Office of Justice Programs. The opinions, findings, and conclusions or recommendations
expressed in this publicationlprogram /exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice
12.4 Patents - If any program produces patentable items, patent rights, processes, or inventions, in the
course of work sponsored by the federal award or subaward funds, such facts must be promptly and
fully reported to the awarding agency.
12,4,1 Unless there is a prior agreement between the subreciplent and the Department on disposition
of such items. the Department may determine whether protection on the invention or discovery
will be sought.
12.4.2 The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ( "President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23, 1971, and statement of Government
patent policy, as printed in 36 Federal Register 18639).
12.4.3 Government regulations have been issued in 37 C.F.R. § 401 by the U.S. Department of
Commerce.
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13.0 Confidential Funds and Confidential Funds Certificate - A signed certification that the Project Director or
Implementing Agency Chief Official has read, understands. and agrees to abide by all conditions for
confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is
required for all projects that involve confidential funds. The signed certification must be submitted at the time
of grant application. This certificate certifies the Project Director has read, understands, and agrees to abide by
the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted
upon application if applicable. Confidential Funds certifications must be signed by the sub recipient or
implementing agency Chief Official or an individual with formal, wri tten signature authority for the Chief Official.
14.0 information Technology Projects
14.1 Criminal Intelligence Systems - The subrecipient agrees that any information technology system
funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to
be applicable Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the
Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F R. §
23.20(g). Should any violation of 28 C.F.R. § 23 occur, the subrecipient maybe fined as per 42 U.S. C.
§ 3789g(c) -(d). The subrecipient may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish
a computer network unless such network blocks the viewing. downloading, and exchanging of
pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded
funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity
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carrying out criminal investigations, prosecutions, or adjudication activities.
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14.2 State Information Technology Point of Contact - The subrecipient agrees to ensure that the State
Information Technology Point of Contact receives written notification regarding any information
technology project funded by this grant during the obligation and expenditures period. This is to
E
facilitate communication among local and state govemmental entities regarding various information
- a
technology projects being conducted with these grant funds. In addition, the subrecipient agrees to
maintain an administrative file documenting the meeting of this requirement For a list of State
Information Technology Points of Contact, go to
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www.iI ologovfpeff'tAt asox 'area =nolicvAndPractice8,oaM=1046
14.3 Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded
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interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
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networks as the communication backbone to achieve interstate connectivity, unless the subrecipient
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can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not
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be cost effective or would impair the functionality of an existing or proposed IT system.
14.4 ADP Justification - The subracipient must complete an Automated Data Processing (ADP) Equipment
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if the purchase of any ADP equipment is to be made. This form must be submitted upon application, if
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applicable. ADP justification must be signed by the subrecipient or implementing agency chief official or
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an individual with formal, written signature authority for the chief official.
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15.0 Interoperabla Communications Guidance
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15.1 Subrecipients that are using funds to support emergency communications activities must comply with
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the current SAFECOM Guidance for Emergency Communication Grants, including provisions on
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technical standards that ensure and enhance interoperable corn munications. Emergency
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communications activities include the purchase of Interoperable Communications Equipment and
technologies such as voice- aver- intemet protocol bridging or gateway devices, or equipment to support
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the build out of wireless broadband networks in the 700 MHz public safety band under the Federal
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Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at
www safecomoroQrarn Qovll ibrarvtli stsrlibrarvlDisoFonrr .asox7ID=334
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15.2 Subreci p ie nts interested in developing a public safety broadband network in the 740 MHz band in their
jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 740 MHz public
safety band. The subrecipient shall also ensure projects support the Statewide Communication
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Interoperability Plan (SCIP) and are fully coordinated with the full -time Statewide Interoperability
Coordinator {SWIG}, If any future regulatory requirement (from the FCC or other governmental entity)
results in a material technical or Financial change in the project, the recipient should submit associated
documentation, and other material, as applicable, For review by the SWIG to ensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award
Funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic
programmatic progress reports.
16.0 Drug Court Projects -A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug
Court Programs."
SECTION VII: ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's JEPA) list of Violating Facilities - The subrecipient assures that the
facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the
Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of
the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listing by the EPA,
2.0 National Environmental Policy Act (NEPA)
2.1 The subrecipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation
Act, and other related Federal environmental impact analyses requirements in the use of subaward
funds by the subrecipient. This applies to the following new activities whether or not they are being
specifically funded with these subaward funds. That is, it applies as long as the activity is being
conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use
these subaward Funds. Accordingly, the subrecipient agrees to first determine if any of the following
activiti es will be funded by the grant, prior to obligating funds for any of these purposes. IF it is
determined that any of the following activities will be funded by the grant, the recipient agrees to contact
FDLE OCJG.
2.1.1 New construction
2.1.2 Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100 -year flood plain; a wetland, or
habitat far endangered species, or a property listed on or eligible For listing on the National
Register of Historic Places:
2.1.3 A renovation, lease. or any other proposed use of a building or facility that will either (a) result
in a change in its basic prior use or (b) significantly change its size, and
2A A Implementation of a new program involving the use of chemicals other than chemicals that are
(a) purchased as an incidental component of a funded activity and (b) traditionally used, for
example, in office, household, recreational, or educational environments.
2.1.5 Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identifica {ion, seizure, or closure of clandestine methamphetamine laboratories
2.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment andlor an Environmental Impact Statement, as directed by the Bureau of
Justice Assistance The subrecipient further understands and agrees to the requirements for
implementation of a Mitigation Plan, as detailed by the Department of Justice at
www bia.gov/F for programs relating to methamphetamine laboratory operations.
2.3 For any of a su brev p ie n I's existing programs or activities that will be funded by these subaward s, the
subrecipient, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with the Department of Justice in any preparation by the Department of Justice of a national
or program environmental assessment of that funded program or activity.
4.0 National Hlstorlc Preservatlon Act — Th e Act will assist the Department (if necessary) in assuring
compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order
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11593 (identification and protection of historic pro perties), the Archeological and Historical Preservati on Act of
1974 (16 U.S.C. § 459 a -1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 43211,
5.0 Human Research Subjects - Subrecipient agrees to comply with the requirements of 28 C.F.R. § 46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
6.0 Global Standards Package - in order to promote information sharing and enable interoperability among
disparate systems across the justice and public safety community, OJP requires the recipient to comply with
DOJ's Global Justice Information Sharing Initiative (DOD's Global) guidelines and recommendations for this
particular grant. Recipient shall conform to the Global Standards Package (GSP) and all constituent elements,
where applicable, as described at: www.it.ojo govlgsp grantcondition Recipient shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information, or provide detailed justification for why an alternative approach is recommended.
7.0 Disclosures
7.1 Conflict of interest - The subrecipient and implementing agency will establish safeguards to prohibit
employees from using their positions For a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain. Subrecipients must disclose in writing
any potential conflict of interest to FDLE (the non - federal pass - through entity).
7.2 Violations of Criminal Law - The subrecipient and implementing agency must disclose all violations of
state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub
award,
8.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subgrant recipient will comply
with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42
U.S.C. § 4601 at sect.), which governs the treatment of persons displaced as a result of federal and federally -
assisted programs.
9.0 Limitations on Govemment Employees Financed by Federal Assistance - The subrecipient will comply
with requirements of 5 U.S.C. §§ 1501 -08 and 7324 -28, which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed in whole or in
part by federal assistance.
10.0 Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct - The sutxecipient must promptly refer
to DOJ Office of Inspector General (OIG) and the Florida Department of Law Enforcement. Office of Cftinal
Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other
person has either 1) submitted a claim for grant funds that violates the False Claims Act: or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest. bribery, gratuity, or similar misconduct
involving grant funds.
11.0 Restrictions and certifications regarding non - disclosure agreements and related matters -
Subrecipients or contractslsubcontracts under this award may not require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits, restricts or purports to prohibit or restrict, the
reporting of waste, fraud or abuse in accordance with law, to an investigative or law enforcement
representative of a state or federal department or agency authorized to receive such information.
12,0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable -
Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of any contract or subaward to either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express prior written approval of OJP.
13.0 Text Messaging While Driving - Pursuant to Executive Order 13513. "Federal Leadership an Reducing Text
Messaging While Driving," 74 Fed. Reg 51225 (October 1, 2009), and § 315.345, Fla. Stat._, the 5ubrecipient
is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle
during the course of performing work funded by this subaward and to establish workplace safety policies and
conduct edu cab an, awareness, and other outreach to decrease crashes caused by distracted drivers.
14.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - if RSAT program funds
will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to
the Combined DNA Index System (CODIS), by a government DNA late with access to CODIS. No profiles
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generated with JAG funding may be entered into any other non -govemmental DNA database without prior
express written approval from DOJ. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction
Program, available at httos: 11www. ncirs .govlvdffilesllnij1§10010 §2.odf. I n addition, funds may not be used for
purchase of DNA equipment and supplies when the resulting DNA profiles From such technology are not
accepted for entry into CODIS (the National DNA Database operated by the FBI).
15.0 Environmental Requirements and Energy - For subawards in excess of $100,000, the subrecipient must
comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42
u.S.C. §§ 1a57(h)), section 508 of the Clean Water Act (33 U.S.C. § 1366), Executive Order 11738, and
Environmental Protection Agency regulations (40 C.F. R. § 15). The subrecipient must comply with mandatory
standards and policies relating to energy efficiency which are contained in the state energy conservation plan
issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94 -163, 89 Stat. B71), if any.
16.0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it
receives an award of federal funds other than this award, and those awards have been, are being, or are to be
used, in whole or in part, for one or more of the identical cost items for which Funds are being provided under
this award, the subrecipient will promptly notify, in wri ting the grant manager for this award, and, if so
requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
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Application for Funding Assistance
Florida department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including 5trikeovers,
whiteout, etc. are not acceptable.
State of Flarlda
Department of Law-Enfomement
Off es of Crtrninal Justice Grants
Signature:
Typed Name and Title: Petrina T. Herdng, Bureau Chief
Date: i 1 r Za1
Subgrant. Recipient
AuthorWng Dtfleial of Governmental unit
(Commission Chdrman, Mayor, or Desigrmted Representative)
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title: Key, inWiknn,, Assistant,fott.n4 AdmiDkaratnr -
Date: (,P
Implemarlibing Agency
Dftirial, Adminlrbi for or Designated Representative
Typed Name of Implementing Agency:
Signature: �
Typed Name
Date: f /8,
Monroe County Board of County Commissione
Kevin Wilson, Assistance County Administrator
Application Ref # 2016- RSAT - 100
Contract -RSAT -MOOR- - -
OCJG - 005 =rev. April 2005)
Section #6 Page 1 of 1
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
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Contract 2017- RSAT- MONR -I -X5 -003
Section #7 Page 1 of 1
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State of Florida
Gifice of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF CONFLICT OF INTEREST
Subgrantee: Monroe County Board of Commissioners
Award Number. 2017 -RSAT -MONK- 145-003
Decisions related to use of these grant funds must be tree of undisclosed personal or organizational conflicts of
interest, both in fact and in appearance.
The subgrantee, through its authorized representative, certifies the unit of government above is compliant with OMB
Uniform Grant Guidance (2 CFR Part 200), Section 200.112 and OJP Financial Guide, Section 320 regarding Conflict
of Interest and will notify FDLE Office of Criminal Justice Grants, In writing, of any potential conflkt of interest In
accordance with this agreement.
The recipient also agrees to disclose in a timely manner, In writing, all violations of state or federal cdminal law
im+ohrinfl f d, bnbery or gratuEty violations potentlally affecting this subaward.
Signature of Subgrantee`s offWaly
George Neugent, Mayor
(Print Name and Title of Official)
1 - .2 3 j-
Pate)
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State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2339 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantae, through its authodzed representative, a6mowledgas receipt and acceptance of subgrant award
number 2017 -RSAT- MONR -I - X5-OM, In the amount of $ 50,000.00, for a project entlbed, GUIDANCE/CARE
CENTER -MEN'S JAIL, HOUSED DRUG ABUSE TRIVINT , for the period of 10101/201 B through 09/3012017, to be
Implemented In accordance with the approved subgrant application, and subject to the Florida Department of Law
Enforcement's Standard Conditions and any special conditions governing this subgrant.
This subaward requires that no recipient or subrecipienk or entity that receives a contract or subcontract with any
funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts. or purports to restrict, the reporting of waste, fraud or abuse In
accordance with the law to a department or agency authorized to receive such information. This Is not intended to
contravene requirements applicable to classified, sensitive or exempt information.
In acceptinlihis awe , t4subgranlee certifiies that ft neither requires nor has required employees or contractors to
sigal con eements r statements.
ignatura of grantee's AuM6O6d Official)
George Neugent, Mayor
(Print Name and Title of Official)
Monroe County Board of County Commissioners
(Name of Subgrantee)
23-I
(Date of Acceptance)
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0CJG -412 (rev. October 2005)
Packet Pg. 478
C.18.b
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list."
I have read the above and state that neither _ 1 t.�Njj?,� ( uU LfR espondent's name) nor any
Affiliate has been placed on the convicted vendor list within the last 35 months.
f 4, ru&'�
(Signatu
Date:
STATE OF: ODP
COU NTY OF; L D n 1 D I
Subscri bed and sworn to (or affirmed) before me on _ L� 2u ree r1 Do A 1 tv x o q � i1 o uc
(date) by �h u ` -e Q � 0 uL (name of affiant), He /She is
to me or has produced
identification.
(type of identification) as
-14 a v
NO PUBLIC
r ~ %"
My Commission Expires:`' �.
Y �DI M1
4YNev%e7/
Nary Public S!a!a of Florida
ye n Sue Brock My Commission GG 0073a&
Expires 0 812 0120 2 0
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C.18.b
SWORN STATEMENT UNDER ORDINANCE NO. 010 - 1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
ATTACHMENT D
Guidance Care /Center "
(Company)
— warrants that helit has not employed, retained or otherwise had act on hislher behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 0 10- 1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision
the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion,
deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee."
Uj,uq
ignature)
Date:
STATE OF
COUNTY OF: 12fi L
Subscribed and sworn to (or affirmed) before me on I ► 161 L
r + "� y i
(date) by f �l,a► l) ( �, 1� r I.� t�� �l� l (name of affiant ). He /Sh is personall
now me or has produced
identification} as identification.
(type of
NOTARY PUBLIC
My Commission Expir %rPd
7388
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C.18.b
ATTACHMENT E
DRUG -FREE WORKPLACE FORIM
The undersigned vendor in accordance with Florida Statute 287.487 hereby certifies that:
Guidance Care /Center
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law
of the United States or any state, for a violation occurring in the workplace no later than five (5)
days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
this section.
As the person authorized to sign the statement, 1 certify that this firm complies fully with the above
requirements. A� tk_Lt.LLLL�,
(Signature)
Date.
STATE GF: _L�i2 ac "g —
COUNTY OF: 0 _ VP .t.
Subscribed and sworn t cr aff med) before me on) L l date) by
f y J " Uu (name of aff t). He1She i sonally kno x to me or
h s produced (type of identification) as identification.
RY PUBLIC
+Y. Hcury Pubk Stale of Florida
My Commission Expire �: Gretchen Sue Brock
MY �oomrr,;NKA GG 007388
p Expim V 2=20
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C.18.b
ATTACHMENT
CGIVIPLIANCE WITH COUNTY GUIDELINES
The PROVIDER, must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute C"
496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of a
exemption from registration as per Florida Stature 496.406. 0 CL
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board =
member please indicate when elected to serve and the length of term of service; L
(d) Evidence of annual election of Officers and Directors,
0
(e) Unqualified audited financial statement from the most recent fiscal year for all organizations that
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expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective
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actions recommended /taken;
o
1. If the PROVIDER receives $100,000 or more in grant funding from the County an
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audit shall be prepared by an independent certified public accountant (CPA):
y
a. The CPA must have a current license, in good standing with the Florida State
Board of Accountancy=
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b. The CPA must be a member of the American Institute of Certified Public
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Accountant (AICPA);
c. The CPA must maintain malpractice insurance covering the audit services
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provided and
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d. The County shall be considered an "intended recipient" of said audit_"
(f} Copy of a filed IRS Form 990 fro most recent fiscal year with all attached schedules;
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
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membership composition, and process for election of officers;
_
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff,
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drug and alcohol free workplace provisions, and equal employment opportunity provisions;
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(i) Specific description or list of services to be provided under this contract with this grant (see
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Attachment B);
_
a
0) Cooperation with County monitoring visits that the County may request during the contract year,
2
and
=
(k) Other reasonable reports and information related to compliance with applicable laws, contract
provisions and the scope of services that the County may request during the contract year.
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a
Packet Pg. 4$2
C.18.G
Subgrantee:
Project Title:
Grant Number:
Adjustment
Nature of
To Subgrantee:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Residential Substance Abuse Treatment
Monroe County Board of Commissioners
GUIDANCE /CARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE TRMNT
2017- RSAT -MON R -1 -X5 -003
1
Extend Grant Period
Pursuant to your request of 10/19/2017, the following change, amendment or adjustment in
the above grant project is approved subject to such conditions or limitations as may be set
forth below. Retain this Grant Adjustment Notice as part of official project records.
Electronically Signed By:
Date 10/24/2017
Petrina Herring
Authorized Official
Clayton H. Wilder
Administrator
OCJG Adjustment
The grant period is extended through December 31, 2017.
NOTE: Retain this grant Adjustment Notice as part of official project records.
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Application 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Due to the impact of Hurricane Irma, a time extension through October 31, 2017 is required to
complete all the grant activities.
By electronically submitting this adjustment, I hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is
Electronically Signed By:
10/19/2017
Date
George Neugent
Authorized Official or Designated Representative
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Application Ref 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: GUIDANCE /CARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE
TRMNT
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Monroe County Board of Commissioners
Project Start Date: 10/1/2016 End 12/31/2017
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high - intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the male population of Monroe County, which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For drug involved parents, statistics from the
Florida Department of Children and Families indicate that 57% of Monroe County foster care
placements between April 2011 and March 2012 were as a result of parental substance abuse.
For many drug involved men, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent -child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
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stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated men whose
level of drug involvement is such that they would not benefit from available outpatient treatment
and who are often the primary caretakers of children, the Guidance Care Center along with the
@
Monroe County Sheriffs Office created the Jail In House Drug Treatment Program located within
the Monroe County Detention Center in 1992. It remains today as one of the few such programs
operated within a county jail in Florida and the only opportunity for men to receive intensive drug
abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly
instead of being one of the 66% of substance abusing Florida residents who desire help but are
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unable to access treatment due to Florida's lengthy waiting list for substance abuse services as
reported by the Florida Department of Children and Families. This program has been able to
attain and maintain a very low recidivism rate (under 25 %) for participants in the last 5 years with
the addition of evidenced -based practices and special attention to the unique needs of substance
abusing men. The program has a very close relationship with county judges, attorneys, and the
administration and staff of the Monroe County Detention Center as well as city and county
authorities. Men
Application Ref 2016 -RSAT -100 Section #2 Page 1 of 5
Contract 2017 - RSAT - MONR -1 -X5 -003
OCJG -005 (rev. April 2005) 1 Packet Pg. 485
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
C.18.G
who complete treatment are often granted early release from incarceration to return to their
families and begin rebuilding their lives and the lives of their loved ones, thereby saving the
county the expense of their continued detainment. Skills attained within the context of treatment
increases the chances of sustained recovery, healthier family and other personal relationships,
healthier children, and safer communities.
Because the program is not budgeted by general revenue, Monroe County seeks RSAT funding
for this program.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a
minimum of 182 days. The program has established a positive reputation county wide, working
closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the
past three years reported that this program meets or exceeds Best Practice standards with 100%
compliance. This year's funding will allow services begun with last year's grant to continue for this
population in the detention center.
In July 2013, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the
JIP program for accreditation. The process of accreditation has strengthened assessment and
treatment. The Jail Incarceration Program met the highest CARF standards and received
recognition for its positive relationships between correctional staff and treatment clinical staff. The
agency has submitted Annual Conformance to Quality Reports to CARF and continues to meet
the highest accreditation standards.
Client- centered, individualized treatment plans tailored to the needs of men are a cornerstone of
gender- responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services, community linkages and monthly
self - reports of progress continue to refine the plan. Seventy new plans will be developed in FY 15
and will indicate the dosage, frequency and duration of each service intervention specific to that
individual. On -going program review occurs through quarterly focus groups with administrative
staff and participants. A comprehensive assessment of client needs and development of a person
- centered Wellness Plan that is reviewed with the participant every 30 days. Admission policies
are welcoming to individuals with co- occurring disorders, learning disabilities, illiteracy and other
special individualized needs. This allows access for all who probably otherwise would not receive
services.
For men with a mental illness as well as drug addiction, a Mental Health Status Assessment
identifies impairments in functioning. Once identified, the client receives a referral to a mental
health counselor and the Armor Correctional psychiatrist as well as participating in services to
address the substance use disorder and criminal thinking and behavior. Treatment of mental
illness is monitored by program staff as a vital part of recovery from substance abuse. Participants
are given appointments with the Guidance /Care Center psychiatrist upon completion of the
program and release from incarceration, and assigned a case worker to help them with
appointments,
Application Ref 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
Section #2 Page 2 of 5
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
C.18
treatment adherence, accessing of community services and medication assistance. Psychotropic
medications are provided free of charge to participants who cannot afford their medications or
who do not have insurance coverage.
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re -entry planning and last up to six months once the
participant is released. The Guidance /Care Center provides aftercare throughout the Florida Keys
in community -based facilities. Aftercare is given priority and participants are enrolled before they
are released. These services are not funded by the grant and are available to all participants
regardless of ability to pay.
Corrections staff conduct random drug testing, with positive tests resulting in 30 days in lock down
and a return to court for judicial review of the case. One hundred drug tests will be administered
in the fiscal year. Tests used are the Reditest 10 panel dip sticks testing for amphetamine,
benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and
methadone. The program also has a relationship with the local drug court to run tests on their
spectrometry machine if test results are questionable which helps to identify those who may have
attempted to be dishonest by trying to mask the results.
Program services will be delivered using an evidence based practice Cognitive Behavioral
Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg . Throughout the treatment episode participants use a client workbook that
belongs to them. Moral Reconation Therapy (MRT), another systematic treatment strategy that
seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included
and MRT books. Treatment in the correctional setting will incorporate trauma - informed and
gender- responsive treatment through the use of the evidenced -based "Seeking Safety" treatment
model to promote the healing and edification of the human spirit. Seeking Safety offers 25
treatment topics, each with a clinician guide and client handouts. These relational models support
the development of healthy relationships with self, significant others, and the community at large
in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to
deliver core services. An evidenced based Relapse Prevention Therapy program will continue
running as well.
Grant funds will pay for specific treatment services which will include:
o A thorough assessment including mental health, substance abuse, and risk behaviors to equal
140 quarter hours total
o Therapeutic Substance Abuse Treatment- 6836 quarter hours of Group Therapy and 670
quarter hours of Individual counseling for 100 men which includes:
• Education about addiction to include relapse prevention
• Consequences of criminal behavior
• Anger and emotional control
• Trauma - informed care and treatment to include sexual abuse and domestic violence
• Physical and emotional wellness
• Learning, developing, and practicing positive coping skills
• Developing and beginning to implement a realistic and hopeful life plan
• 613 quarter hours of case management services which includes
• Court coordination as needed
Application Ref 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
Section #2 Page 3 of 5
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Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
o Continuum of care: supporting participants by connecting and coordinating aftercare in the
community and though 12- step /support group involvement
o Discharge and aftercare planning
The deliverable for this agreement is the quarterly performance of the tasks and activities
described in the scope of work in accordance with the contractual agreement between the
Countyand the service providers. Monroe County will request reimbursement of allowable costs
identified in Section 4, pages 1 -3 on a quarterly basis.
Documentation of services will include case files which include notes and a direct link from
treatment provider to the grant funds, timesheets, invoices.
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Application Ref 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
Section #2 Page 4 of 5
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
C.18
Section Questions:
Question: Does the subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and /or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and /or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: Yes
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N /A.
Answer: N /A.
Question: Do the Subrecipient and Implementing agencies understand that this is a cost -
reimbursement agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified in the agreement
Answer: Yes
Application Ref 2016 -RSAT -100
Contract 2017 - RSAT - MONR -1 -X5 -003
Section #2 Page 5 of 5
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