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Item C21County of Monroe The Florida Keys Mayor David Rice 9400 Overseas Highway Suite 210 Marathon International Airport Terminal Marathon, FL 33050 305.289.6000 Boccdis4@monroecouniy-fl.gov monroecounty -fl.gov BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 1 2 ' Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 Interoffice Memorandum Date: December 7, 2017 To: Kevin Madok, Clerk of the Court County Clerk's Office From: Commissioner David Rice, District 4 RE: NOTICE OF VOTING CONFLICT Per Florida Statute 1123143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues brought before the Monroe County Board of Commissioners with entities with which I am involved. I will abstain from the vote on issues concerning the following entities: Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I currently sit on the Board of Directors of the Guidance Care Center. I am also a member of the Board of the Historic Florida Keys Foundation, Inc. At the December 13, 2017 BOCC meeting, I will abstain from the vote on item(s): #08, C21, C22, E8, & S4 Copy of agenda item listing from the Revised Agenda for each of the referenced item(s) is included for documentation. ATT. State Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Elected Officers t FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME — MIDDLE NAME �1-CE D�} D PA — NAME OF BOARD, COUNCIL, C MMISSION, AUTHORI 0 COMMITTEE lYlorl�Ua�'oun C,oar-� o` �dmfy) �sro� MAILING ADDRESS - 6 b • THE BOARD, COUNCIL, COMMI - ION, AUTHORITY OR COMMITTEE ON WHICH -I -SERVE IS A -UN9a F.- -- ❑ CITY O ❑ UNTY Y OTHER LOCALAGENCY CITY , COUNTY (MD In � I ► + NAME of POLITICAL SUBDIVISI N: mo n rroa 6u n DATE ON WHICH VOTE OCCURRED MY POSITION IS: ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 86 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would-inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter- in-I'aw. A "business associate" means any person of entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34- 7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must - be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it.within 15 days after the vote occurs with the person responsible for recording the minutes of #lie meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. � I I DISCLOSURE OF LOCAL OFFICER'S INTEREST I, .Da V; Q 1 y 1( 0.C-- , hereby disclose that on 4 3e- c qS L Q , 20 (a) A measure came or will come before my agency which (check one or more) Af li - inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, ; inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. 9(b) he measure before my agency and the nature of my conflicting interest in the measure is as follows: I currently sit on the Board of Directors of the Guidance Care Center, Inc. I am also a member of the Board of the Historic Florida Keys Foundation, Inc. SEE ATTACHED AGENDA ITEM SUMMARY C Z i 0-2-2- Ste{ ' Cr - � j or e�a- t S If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. r (� 2C Lm !fir 7 2c) 1 7 - - — - Date Filed f Signature - NOTIG €: -UND €R P-ROVISIONS-O€--FLORIDA-STAT-UT-ES-§1-1- 2:31 =7 - -A- FAILURE -TO- MAKE- AN- Y- REQU-I RED- DISC-L-O-SI-}RE -- CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR 'EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 86 - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34- 7.010(1)(fl, F.A.C. C oun t y of Monr ELj » °o � i� G�, � BOARD OF COUNTY COMMISSIONERS � Mayor David Rice, District 4 The Florida Ke s lv ', y f i I w; \ Mayor Pro Tern Sylvia J. Murphy, District 5 ; ,= _ :' j Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting December 13, 2017 Agenda Item Number: C.21 Agenda Item Summary #3680 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482 N/A AGENDA ITEM WORDING: Approval of amendments to agreements with Guidance /Care Center to extend the grant period for the FY2017 FDLE Byrne /JAG grants, Women's Jail program & Heron program, through December 31, 2017. ITEM BACKGROUND: Due the impact from Hurricane Irma there is a need to extend the agreement period three months, to ensure the successful completion of the program. FDLE approved the extension of the Women's Jail grant on November 16, 2017 and approved the extension of the Heron program on November 2, 2017. PREVIOUS RELEVANT BOCC ACTION: The BOCC approved FY2017 Women's Jail agreement with Guidance /Care Center on November 22, 2016, Item# F43 and approved FY2017 Heron agreement on January 18, 2017, Item# C I. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: Amendment 1 to GCC -WJIP agreement Amendment 1 to GCC -Heron agreement FDLE approval of extension _WJIP FDLE apprval of extension_ Heron Executed Agreement WJIP Executed Agreement Heron FINANCIAL IMPACT: Effective Date: 10/01/2017 Expiration Date: 12/31/2017 Total Dollar Value of Contract: Women's Jail (Extension) _ $1,935.11 Heron (Extension) _ $0 Total Cost to County: $0.00 Current Year Portion: Women's Jail (Extension) _ $1,935.11 Heron (Extension) _ $0 Budgeted: Yes Source of Funds: FDLE CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: N/A Grant: Yes County Match: $0.00 Insurance Required: N/A Additional Details: N/A If yes, amount: REVIEWED BY: Tina Boan Christine Limbert Maria Slavik Kathy Peters Board of County Commissioners Skipped 11/28/2017 4:13 PM Completed 11/28/2017 4:20 PM Completed 11/28/2017 5:00 PM Completed 11/28/2017 5:06 PM Pending 12/13/2017 9:00 AM AMENDMENT 1 TO EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT THIS AMENDMENT is made and entered into this 13th day of December, 2017, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY," and Guidance /Care Center, Inc. hereinafter referred to as "AGENCY ". WHEREAS, the Florida Department of Law Enforcement has awarded a sub - grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that provides substance abuse treatment services to women offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the COUNTY and AGENCY entered into an Agreement ( "Agreement ") on January 18, 2017 for the AGENCY to implement said services under the program; and WHEREAS, due to the impacts from Hurricane Irma there is a need to extend the grant period to ensure the successful completion of the program; and WHEREAS, an amendment to the Agreement is needed to reflect a change in the grant period; WHEREAS, the Florida Department of Law Enforcement has approved the COUNTY's request for an extension of the time period; NOW THEREFORE IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. Section 1 TERM, Paragraph 1 of the Agreement shall be amended to reflect the new term of Agreement from October 1, 2016 through December 31, 2017. 2. In all other respects the Agreement dated November 22, 2016 remains in full force and effect. [THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW] C.21.a In WITNESS WHEREOF each party hereto has caused this contract to be executed by its duty authorized representative. (SEAL) ATTEST; KEVIN MADOK, CLERK m. Deputy Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Mayor/Chairman Guidance/Care Center, Inc, By r Print Name fide 1� krr-dzf - 2 Packet Pg. 755 AMENDMENT 1 TO EDWARD BYRNE JUSTTICE ASSITANCE GRANT PROGRAM FUNDS AGREEMENT THIS AMENDMENT is made and entered into this 13th day of December, 2017, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY," and Guidance /Care Center, Inc., d /b /a The Heron hereinafter referred to as "AGENCY ". WHEREAS, the Florida Department of Law Enforcement has awarded a sub - grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Guidance /Care Center, Inc., d /b /a Heron Assisted Living Prevents Recidivism program; and WHEREAS, the COUNTY and AGENCY entered into an Agreement ( "Agreement ") on January 18, 2017 for the AGENCY to implement said services under the program; and WHEREAS, due to the impacts from Hurricane Irma there is a need to extend the grant period to ensure the successful completion of the program; and WHEREAS, an amendment to the Agreement is needed to reflect a change in the grant period; WHEREAS, the Florida Department of Law Enforcement has approved the COUNTY's request for an extension of the time period; NOW THEREFORE IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. Section 1 TERM, Paragraph 1 of the Agreement shall be amended to reflect the new term of Agreement from October 1, 2016 through December 31, 2017. 2. In all other respects the Agreement dated January 18, 2017 remains in full force and effect. [THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW] 1 C.21.b In WITNESS WHEREOF each party hereto has caused this contract to be executed by its duly authorized representative. [SEAL] ATTEST: KEVIN MADOK, CLERK .A Deputy Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 13v Mayor/Chairman Guidance/Care Center, Inc., d/b /a The Heron 1 B 1 Print Name Title Tl c1 -ze 2 Packet Pg. 757 G.21.c Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Justice Assistance Grant - County -wide Subgrantee: Project Title: Grant Number: Adjustment Nature of To Subgrantee: Monroe County Board of Commissioners WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM 2017- JAGC -MON R -1 -F9 -075 1 Reinstate /Extend Grant Period Pursuant to your request of 11/03/2017, the following change, amendment or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below. Retain this Grant Adjustment Notice as part of official project records. Electronically Signed By: Date 11/16/2017 Rona Kay Cradit Authorized Official Clayton H. Wilder Administrator OCJG Adjustment 1. The grant is hereby- reinstated. 2. The grant period is extended through December 31, 2017. NOTE: Retain this grant Adjustment Notice as part of official project records. 10 W c 0 0 CL CL M �a LL C 0 Application 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Due to the impact of Hurricane Irma, a time extension through December 31, 2017 is required to complete all the grant activities. By electronically submitting this adjustment, I hereby certify that I have reviewed the changes and find them necessary for program activities. I am the signing authority or have been delegated as such by the appropriate official. Information regarding the signing authority is Electronically Signed By: 11/03/2017 Date George Neugent Authorized Official or Designated Representative 10 I e c 0 0 CL CL M La LL c Application Ref 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Monroe County Board of Commissioners Project Start Date: 10/1/2016 End 12/31/2017 Problem Identification South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high - intensity drug trafficking area and, as such, is a leading illicit drug importation area. This has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages. Specifically, in regards to the female population of Monroe County which is the population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and four times that of the much larger Miami -Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that female residents of our county had over twice the state rate per 100,000 populations for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. Opioid and crack cocaine addiction also continues to ravage the community and lead addicts quickly into the criminal justice system. The GAINS Center estimates that US jails admit approximately 1.1 million people with serious mental illness annually and among these admissions, 72% also meet criteria for co- occurring substance use disorders. Monroe County Sheriffs Department reports that between January 2012 and March 2015, there were over 3,000 females who were rearrested for substance related crimes. For many drug involved women, the obsession surrounding use and attainment of illicit and legal drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and ultimately incarceration. In addition; the destruction of parent -child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divorce, stress on the legal and medical systems of a county with very limited resources, and global negative effects on our communities and quality of life are also directly affected. Recognizing the significant need for appropriate treatment among greater numbers of incarcerated women whose level of drug involvement is such that they would not benefit from available outpatient treatment, the Guidance /Care Center along with the Monroe County Sheriffs Office created the Jail In -House Drug Treatment Program located within the Monroe County Detention Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for women to receive intensive drug abuse treatment within Monroe County. Moreover, these women are able to get treatment quickly instead of being one of the 66% of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. Increasingly, the behavioral health field is moving toward integrated care, which means recognizing that substance abuse also goes hand in hand with a mental illness and primary care needs. Through the use of evidence -based practices and curriculums, the program Application Ref 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Section #2 Page 1 of 5 10 e a� 0 CL CL M La LL Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide has been able to reduce its mean 6 -year recidivism percentage from 20.7% to 7% in the last 12 months. Further, there has only been one rearrests in the past 18 months of those women who graduated the program. The program has a very close relationship with county judges, attorneys, and the administration and staff of the Monroe County Detention Center as well as city and county authorities. Women who complete treatment are often granted early release from incarceration to return to their families and begin rebuilding their lives and the lives of their loved ones thereby saving the county the expense of their continued detainment. Skills attained within the context of treatment increases the chances of sustained recovery, healthier family and other personal relationships, healthier children, and safer communities. No Program Generated Income will be from this subaward. This award is a continuation (2016 - JAGC - MONR -1 -H3 -184) from the previous year. Project Summary (Scope of Work) In 1997, The Jail In -House Program (JIP), as it was initially named, was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates in order to lay the foundation for sustained recovery. The majority of clients are court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. Others enter the program as volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a minimum of 182 days. The program has established a positive reputation county wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF and CARF accreditation audits for the past six years reported that this program meets or exceeds Best Practice standards with 100% compliance. This year's funding will allow services to continue for this population in the detention center. In May 2010, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the JIP program for accreditation the process of which, has strengthened assessment and treatment. The program received renewed three -year accreditation in June 2016 and met the highest CARF standards and received recognition for its positive relationships between correctional staff and treatment/clinical staff. The agency has submitted its 2016 Annual Conformance to Quality Reports to CARF and continues to meet the highest accreditation standards. Client- centered individualized treatment plans tailored to the needs of women are a cornerstone of gender- responsive treatment. After developing these plans in partnership with the program participant, treatment plan reviews, and case management services to provide community continue to refine the plan. The assessment at enrollment provides a comprehensive picture of client needs and assists in developing a person - centered Wellness Plan that is updated with the participant every 30 days. A licensed clinician also provides a Brief Behavioral Status Exam upon admission to diagnose and make appropriate recommendations. Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities, and illiteracy, as well as other special individualized needs. This allows access for all who probably otherwise would not receive services. If identified as having a possible mental health issue, the client receives a referral to an Armor Correctional psychiatrist as well as participating in services to address the substance use disorder, trauma specific treatment and criminal thinking. Treatment of mental illness is monitored by program staff as a vital part of recovery from substance abuse. Participants are given appointments with the Guidance /Care Center psychiatrist upon completion of the program and are assigned a case manager to help them with appointments, treatment adherence, accessing of community services and medication assistance. Psychotropic medications are provided with a discount or free of charge to participants who cannot afford their medications or who lack Application Ref 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Section #2 Page 2 of 5 10 c e a� 0 CL CL M La LL Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide c.21.c insurance coverage. The case manager helps the client apply for Medicaid or Affordable Health Care upon discharge from the program. JAG funding will continue to pay for treatment in the program which is a minimum of six months and a maximum of one year. Aftercare services are encouraged as a part of re -entry planning and last up to six months once the participant is released. The Guidance /Care Center provides aftercare throughout the county in community -based facilities. Aftercare is given priority and participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. The Guidance /Care Center employs the program staff and has a 43 -year history of providing behavioral health services. The program will require 1 full time counselor to provide all core program services to no less than 30 women for the one -year grant period and a clinical supervisor. Administrative support to conduct regular case staffing, provide services, collect and report data, and monitor program outcomes will be billed at .25 FTE. Program services will be delivered using several evidence based practices including a Cognitive Behavioral Therapy (CBT) based curriculum. Additionally, Moral Reconation Therapy, another systematic treatment strategy that seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included. Throughout the treatment episode participants use a client workbook that belongs to them. Treatment in the correctional setting will incorporate trauma - informed and gender- responsive treatment through the use of the evidenced -based "Seeking Safety" treatment model that incorporates treatment of PTSD into traditional treatment of substance use disorders. Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts and four combination topics. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to deliver core services. Relapse Prevention Therapy incorporates Motivational Interviewing to facilitate movement through the stages of change, and helps participants develop real life tools to cope with relapse triggers. Additionally, there is a curriculum taught in Anger Management. Together, these five curriculum models have served to strengthen the efficacy of the program and have lowered the rate of drop -out in the program and recidivism. The program staff, in conjunction with the corrections staff, conduct random drug testing on all participants and positive tests can result in 30 days in lock -up and a return to court for judicial review of the case. Tests used are a 10 panel dip stick testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. These tests also include adulteration and temperature strips to ensure the sample has not been tampered or masked. Comprehensive treatment components of this program include: Education about addiction and the consequences of criminal behavior; Anger and emotional control; Teaching and learning about healthy ways of thinking, feeling, and acting in an atmosphere of mutual respect; Trauma - informed care and treatment to include sexual abuse and domestic violence; Emphasis on physical and emotional wellness; Learning, developing, and practicing positive coping skills; Developing and implementing a realistic and hopeful life plan; Continuum of care supports; Connecting and coordinating aftercare in the community and though 12- step /support group involvement; and Discharge with transition planning. Deliverables for this grant are the specific services provided including assessment, individual therapy, group therapy and case management. Each client has a clinical chart that includes the assessment, treatment plan, and each service provided. Progress as well as how the service is connected to the individual treatment plan is 10 I e a� 0 CL CL M Ua LL Application Ref 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Section #2 Page 3 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance' Florida Department of Law Enforcement Justice Assistance Grant - County -wide indicated on each note. Each month GCC will submit the summary of events by unit to Monroe County as documentation for the deliverables of this grant. The treatment provider will invoice monthly for services provided. The deliverable for this agreement is the quarterly performance of the tasks and activities described in the scope of work in accordance with the contractual agreement between the County and the service provider. IR e 0 0 CL CL M Ua LL Application Ref 2017 -JAGC -3047 Contract 2017 - JAGC - MONR -1 -F9 -075 Section #2 Page 4 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance c.z1.c Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 62 Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of Miami, Orange County, State of Florida) Answer: Monroe County Question: What is the address of the location being used to provide services for this project? Answer: 5501 College Road Key West, FL 33040 Question: Describe your agency. (e.g., non - profit, community based, government) Answer: Local government Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold instead. Answer: N/A Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from Answer: Yes Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 73090 Application Ref 2017 -JAGC -3047 Section #2 Page 5 of 5 Contract 2017 - JAGC - MONR -1 -F9 -075 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Packet P1 the U.S. Department of Justice? Answer: No I Question: Does the implementing agency receive a single grant in the amount of $750,000 or e 2 more from the U.S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or CL cooperative agreements? CL M Answer: Yes UJ LL Question: If you answered yes above, does the public have access to information about the P compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N /A. Answer: Yes Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 73090 Application Ref 2017 -JAGC -3047 Section #2 Page 5 of 5 Contract 2017 - JAGC - MONR -1 -F9 -075 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Packet P1 C.21.d Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Justice Assistance Grant - County -wide Subgrantee: Project Title: Grant Number: Adjustment Nature of To Subgrantee: Monroe County Board of Commissioners ASSISTED LIVING PREVENTS RECIDIVISM 2017- JAGC -MON R -2 -F9 -112 1 Reinstate and Extend Grant Pursuant to your request of 10/20/2017, the following change, amendment or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below. Retain this Grant Adjustment Notice as part of official project records. Electronically Signed By: Date 11/02/2017 Petrina Herring Authorized Official Clayton H. Wilder Administrator OCJG Adjustment 1. The grant is hereby- reinstated effective as of September 30, 2017. 2. The grant period is extended through December 31, 2017. c 0 a� C� 0 C 0 CL CL LL C 0 NOTE: Retain this grant Adjustment Notice as part of official project records. Application 2017 -JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9 -112 Application for Funding Assistance c.z1.d Florida Department of Law Enforcement Justice Assistance Grant - County -wide Due to the impact of Hurricane Irma, a time extension through December 31, 2017 is required to complete all the grant activities. By electronically submitting this adjustment, I hereby certify that I have reviewed the changes and find them necessary for program activities. I am the signing authority or have been delegated as such by the appropriate official. Information regarding the signing authority is Electronically Signed By: 10/20/2017 Date George Neugent Authorized Official or Designated Representative c 0 a� C I 0 0 C 0 CL CL LL C 0 Application Ref 2017 -JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9 -112 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: Subgrant Recipient: Implementing Project Start Date: Problem Identification ASSISTED LIVING PREVENTS RECIDIVISM Monroe County Board of Commissioners Monroe County Board of Commissioners 10/1/2016 End 12/31/2017 Both locally and nationally, jails /prisons contain a significant number of non - violent mentally ill men and women. Monroe County Corrections continues to report that about 20% those in the Monroe County Detention Center have some type of mental illness, 80 +% of those have substance abuse problems. C.21.d To compound this, the 2013 National Survey on Drug Use and Health, Mental Health Findings, reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older with past year mental illness (27.6 percent) than it was among adults who did not have mental illness in the past year (13 percent). This pattern was similar for most specific types of illicit drug use, including the use of marijuana, cocaine, hallucinogens, inhalants, or heroin and the non- medical use of prescription -type psychotherapeutics. This makes it more likely that those with mental illness will often come in contact with the criminal justice system The Heron Assisted Living Facility provides stable, affordable, supportive housing to adults with mental illness and who are dually diagnosed (with mental illness and a history of substance abuse). In the "Housing First" model, whereby housing is the critically required component in order to make recovery successful. It has been shown that once people have housing they are more receptive to participating in other programs to deal with mental health and substance abuse issues. The supportive services we provide improve the resident's ability to manage his /her mental illness and maintain sobriety; therefore, greatly reducing the risk of recidivism and improving the quality of life of this very vulnerable population. Information provided by the Monroe County Sheriffs Office indicates that it currently (January 2016) costs $80.40 /day to maintain a prisoner in the County Jail. The daily cost of a stay at North Florida Evaluation and Treatment Center (State Funded Forensic Mental Health Facility) is in excess of $233.00. The cost for a bed day at The Heron is $78.84 and provides a therapeutic environment with access to an array of psycho - social rehabilitation activities. The problem of incarceration of adults with mental illness and substance abuse, especially those who are not major offenders, remains a significant concern. Almost all jail inmates with co- occurring mental illness and substance use disorders will leave correctional settings and return to the community. Monroe County has only one Assisted Living Facility with a Mental Health License serving a total of 16 low- income residents (The Heron). Outreach, intake, and assessment are core elements of our supported services. The Heron is the only Assisted Living Facility of it's kind in Monroe County serving this population: providing housing with support services to adults who are persistently and chronically mentally ill. By directing these type clients to The Heron and similar programs, whether through diversion upon entry to the criminal justice system or at Application Ref 2017 -JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9 -112 Section #2 Page 1 of 4 0 a� C 0 C 0 CL CL LL C 0) Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance c'z1'd Florida Department of Law Enforcement Justice Assistance Grant - County -wide reentry, we can provide a cost effective, stable housing and the supportive services necessary for successful community integration, and therefore decreasing the likelihood of recidivism. The Heron offers a more effective recovery environment than alternatives such as homelessness, correctional institutions, and state psychiatric hospitals. This is a continuation grant which has successfully provided recidivism prevention services for 7 years. The objectives for this program for past JAG grants have been met and without JAG funding, this population would not have housing in which to receive the services listed in the Scope of Work and the recidivism rate would be higher in Monroe County. This is a continuation of grant number 2016 - JAGC - MONR -2 -H3 -230. Project Summary (Scope of Work) c� Potential residents are referred to the program through a variety of sources including self referral, family referral, state hospitals, local crisis units, and forensic case managers at the Monroe County Detention Center. The Heron will provide housing and supportive services to men and women who are mentally ill and have a history of incarceration and substance abuse. The Heron program staff will provide these supportive services including: * Medication Supervision U. * Meal preparation o * Coordination of physical and behavioral health services * Coordination of access to education and employment * Linkage to legal services c: * Coordination of transportation to all ancillary services * Coordination of access to social and religious opportunities * Coordination of access to entitlements * Assistance with money management Financial consequences will be imposed for each activity not performed in accordance with the I scope of work as detailed above. Minimum performance and financial consequences will be U) enforced by the sub - recipient/implementing agency which may impose financial consequences for non - compliance including but not limited to project costs being disallowed, withholding of federal funds, and /or termination of the project. o Guidance / Care Center will provide any ancillary services that may be outside the scope of CL CL training and expertise of The Heron staff. However, no other GCC programs will receive any project funds for services provided to The Heron residents. Direct supportive services provided to each individual will be documented in the form of a daily summary note and filed in the client LL record. Components of this documentation will include: * Specific interventions provided by staff to support each participant. * Activities that the resident participated in that support the program goals. * Identification of risk factors that may inhibit success in obtaining the goals. * Intensified efforts to address relapse, criminal activity, and psychiatric decompensation. Program participants will be drug tested on a basis of suspicion of drug use. Those individuals identified as having relapsed, will be referred to outpatient substance abuse programs. Application Ref 2017 -JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9 -112 Section #2 Page 2 of 4 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide The grant funds will cover personnel costs to provide direct supportive services through a bundled daily rate. 0 a� C I 0 0 C 0 CL CL LL 0 Application Ref 2017 -JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9 -112 Section #2 Page 3 of 4 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance c'z1'd Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 67 Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of Miami, Orange County, State of Florida) Answer: Monroe County Question: What is the address of the location being used to provide services for this project? Answer: 67 Coco Plum Drive Marathon, FL 33050 Question: Describe your agency. (e.g., non - profit, community based, government) Answer: Local Government Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold instead. Answer: N/A Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from :5 the U.S. Department of Justice? Answer: No a� Question: Does the implementing agency receive a single grant in the amount of $750,000 or I more from the U.S. Department of Justice? 0 Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the c subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or CL cooperative agreements? CL Answer: Yes LL Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N /A. Answer: Yes Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 73090 Application Ref 2017 -JAGC -3053 Section #2 Page 4 of 4 Contract 2017 - JAGC - MONR -2 -F9 -112 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Packet P1 C.21.e EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 22 day of November, 2016, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care Center hereinafter referred to as "AGENCY." W ITN ESS ETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that provides substance abuse treatment services to women offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the Edward Byrne Memorial Assistance Grant. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from October 1, 2016 through September 30, 2017, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub - grant Award, attached and made a part hereof (Attachment B). 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $37,000. All Funds shall be distributed and expended in accordance with the Project Budget Narrative as outlined in the grant agreement. 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment B). BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Byrne Grant funds. The AGENCY shall provide all documents and information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the COUNTY a detailed quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included In your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, Packet Pg. 771 C.21.e etc. is required as part of this quarterly report. The AGENCY shall reader to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the unit cost of the services, and all other information required including supporting documentation validating delivery of services. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. (c) The County shall only make payment subject to the funded amount above, for the documented services provided which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment B - Edward Byrne Memorial Justice Assistance Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the form of a letter, summarizing the units of services with supporting documentation of service delivery attached. The letter should contain a notarized certification statement, An example of a payment request cover letter is included as Attachment A. 6. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 9. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY: FOR PROVIDER: Grants Administrator Maureen Kempa, MA, NCC LMHC 1100 Simonton Street Area Director Key West, FL 33040 Guidance/Care Center 1205 Fourth Street Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY Packet Pg. 772 C.21.e shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, Including those now In effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, It will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. 14. INDEMNIFICATION - The AGENCY agrees to hold harmless, Indemnify, and defend the COUNTY, its commissioners, Officers, employees, and agents against any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. 15, ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties Is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently In effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. WITNESS WHEREOF, the parties to this Agreement have caused their names to be � to by the proper officers thereof for the purposes herein expressed at Monroe � a, on the day and year first written above. . 4n Madok , Clerk eputy Clerk ck 'n� 1::� --1 With BOARD OF COUNTY COMMISSIONERS OF MO OE COUNTY FLORIDA Mayor7Chairman Guidance /Care Center, Inc. By �1 N,'IONROF CCOU N T Y ATTORNEY APPROVED AS TO FORM, CHRISTINE M. i-iMBFRT- BARROWS ASS ISTA " r?Z?:'_ TY ATT 0RNEY 4 Date Packet Pg. 773 C.21.e I r - �1►[ w EL 0 L d U U C7 _ C7 C7 Q m w a LL 0 _ d E d E Q CL w m E m m L a x u, E U f4 a.� a-� Q Packet Pg. 774 C.21.e ATTACHMENT A ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 500 Whitehead Street Key West, FL 33040 Hate The Following is a summary of the units of services provided for (Organization name) For the period of Number of Units Unit Tyg?. Provided for Program{ Unit Cost Amount Due Service provided xx.xxX $ xx.xx $ XXx.xx Service provided XX.Xxx $ xx.xx $ xxx.xx (A) Total $ x,xxx.xx (B) Total prior payments $ X,Xxx.xx (C) Total requested and paid (A + B) $ x,xxx.xx (D) Total contract amount $ x,xxx.xx Balance of contract (D Q $ x,xxx.xx I certify that the above services have been provided to the clients and that the units are accurate and in agreement with the records of this organization. Furthermore, these units are in compliance with this organizatlon's contract with the Monroe County Board of County Commissioners and will not be submitted for payment to any other funding source. Authorized Signatory Attachments (supporting documentation) Sworn to and subscribed before me thls by Notary Public day of 20 who is personally known to me. Notary Stamp Packet Pg. 7 57 ATTACH M ENT B C'21'e Fu"' L E Florida Department of Law Enforcement Business Support Office of criminal Justice Grants Richard L. Swearingen Post Office Box 1489 Tallahassee, FL 32302 -1489 Commissioner (850) 617 -1254 Rick Scott, Governor Pam Bondi, Attorney General Jeff Atwater, Chief Financial ofSser Adam Putnam, Carnmrssioner ofAgriculture NOV D 1 2016 WwW fd'e.state.fl.US Honorable Heather Carruthers Mayor Monroe County Board of Commissioners 534 Whitehead Street Key West, FL 33040 -6547 Re' Contract No. 2017 -JAGC- MONR -I -F9 -075 Dear Mayor Carruthers: The Florida Department of Law Enforcement is pleased to award a Justice Assistance Grant (JAG) Countywide Program subgrant to your unit of government in the amount of $ 37,000,00 for the project entitled, WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM_ This subaward is approved under Florida's state JAG award 2016 -MU -SX -0073 from the Department of Justice (DOJ)- These funds shall be utilized for the purpose of reducing crime and improving public safely and the criminal Justice system. Enclosed is a copy of the approved subaward application with the referenced contract number and standard conditions. 'this subaward is subject to all administrative and financial requirements, including timely submission of all financial and performance reports and compliance with all standard conditions. Information from subawards and performance reports are provided to the DOJ Performance Measurement Tool {PMT} and Federal Funding Accountability and Transparency Act [FFATA] systems to meet federal transparency requirements. Contract and grant information is also provided to the State of Florida, Department of Financial Services (DFS) via the Florida Accountability Contract Tracking System (FACTS). This grant agreement and all correlating information including general contract, performance, amendmenYmodificadon information and a copy o f the grant document is provided to FACTS to meet requirements under Chapter 2413.54 and 2013 -154 Laws of Florida. if this agreement contains confidential or exempt information not subject to disclosure under Chapter 119, F.S , please contact the Office of Criminal Justice Grants (OCJG) for guidance on requesting exemption. Please complete and return the enclosed certification forms within 30 calendar days from the data of award. Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and must be the Department prior to reimbursement of any project expenditures. received by Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward contains any such items or those listed on the Bureau of Justice Assistance (BJA) Controlled Expenditures List, a grant adjustment with accompanying written request will be required. A correlating special condition on your subgrant award in the Subgrant Information Management ON -Line (SIMON) system may also be included. We look forward to working with you on this project Please contact me or Senior Management Analyst Supervisor Randall Smyth at [850] 617 -1250 if you have any questions or we can be of further assistance. cere Petrina Tuttle Herring Bureau Chief PTHIar Enclosures Service • Integrity • Respect • Quality Packet Pg. 7 67 C.21.e SUHGRANT AWARD CERTIFICATE Subgrantse Monroe County Board of Commissioners Crate of Award. b 1 - 23 ftw¢ Grant Period: From: 10/01/2016 TO 09130/2017 Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM Grant Number: 2017 -JAGC- MONK- I- F9 -075 Federal Funds: $ 37,000.00 State Agency Match - Local Agency Match: $ 0,00 Total Project Cost, S 37,000.00 CFDA Number: 18.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1988 as amended Subpart 1 of such part (42 U.S.C. 3751- 3759); the Consolidated Appropriations Act, 2008, Public Law 110 -161; and Public Law 109 -162, Title XI, Department of Justice Reauthorization, Subtitle S, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law Enforcement and Criminal Justice Agencies, Section 1111 - Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs (OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P,L. 50 -351, as amended, and P.L. 100 - 690, This award is a cost- reimbursement agreement for satisfactory performance of eligible activities. Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables. Expenditures must be supported with documentation and verified during annual monitoring. Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action up to and including project costs being disallowed, withholding of federal Funds and/or termination of the project, as specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342 This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of SubgranI Award is returned to the Depadrn ent. J Authorized Official Petrina Tuttle Herring Bureau Chief f 0 1'Zg6U - ( 0 Z is award is subject to special conditions (attached), Packet Pg. 777 C.21.e State of Florida Office of Criminal Justice Grants Florida Department of Lave Enforcement 2331 Phillips Road Tallahassee, Florida 3230$ SPECIAL CONDITION (S)1 GENERAL CGMMENT(S Awarding Agency: Office of Criminal Justice Grants GradNumber: 2017 -JAGC- MONR -1 -Fg -075 Grant Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special Conditions }/General Comments ), Ref# 534076. Need to add special condition for contract with treatment provider upon execution (past - award) Reftt 534765: By accepting this subaward, the subrecipient agrees to undertake a review to validate its compliance with 8 U,S.0 § 1373 as described in the Certificate of Acceptance of Subg ran I Award. Documentation must be submitted by Monroe County to FDLE's Office of Crim'na: Justice Grants by March 31, 2017 Failure to comply with this condition could result in the withholding of grant funds for all subawards for Monroe County, suspension or termination of subgrants, ineligibility for future grants or subgrants, or other administrative, civil, or criminal penalties. as appropriate. Packet Pg. 7 8 C.21.e State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee. through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2017- JAGC•MONR -1 -F9 -075, in the amount of $ 37,000.00. for a project entitled, WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATNIENT PROGRAM, for the period of 10,'01?2015 through 09• to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. This subaward requires that the subrecipient adhere to the foilovring No recipient or subrecipient, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to restrict, the reporting of was fraud or abuse in accordance with the law to a department or agency authorized to receive such information This is not intended to contravene requirements applicable to classified, sensitive or exempt information. In accepting this award, the subgrantee certifies that it neither requires nor has requirec employees or contractors to sign such internal confidentiality agreements or statements The Monroe County Board of Commissioners must undertake a review to validate its compliance with 8 U.S.0 § 1373, if determined to be in compliance at the time of review, the Monroe County Board of Commissioners must submit docurentation that contains a validation to that effect and includes an offcia' lega. opinion from c�unset (including related legal analysis) adequately supporting the validation If the Monroe County Board of Commissioners determines it is not in compliance at the t me of review, sufficient and effective steps must be taken to bring the Monroe County Board of Commissioners into compliance therewith and thereafter submit documentation that details the steps taken, contains a validation that the Monroe County Board of Commissioners has came into compliance, and includes an official legal opinion from counsel (including related leg at analysis) adequately supporting the validation. In accepting this award, the subgrantee unit of government certifies it will provide documentation to FDLE's Office of Criminal Justice Grants by March 31 2017 Failure to comply with this condition could result in the withholding or repayment of grant funds, s uspensi on or term inalion of the grant, inel gibility for future F0LE subavrards, a at her administrAtive Civil, or criminal penalties. f 5ubgrantee's Authorized Official? /Heath rruthers, Mayo Print Name and T it'e of O-fficial) Monroe County Board of Commissioners (Name of Subgrantee) 11/15/2015 (Date of Acceptance) P a Reference 1 D•9 605 OCJG -012 erev Jurte 2012] Packet Pg. 779 C.21.e State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 ATTESTATIONS AND CERTIFICATIONS This form is required to be completed by the authorized official, or authorized official designee, of all subgrantee units of government receiving Edward Byrne Memorial Justice Assistance Grant (JAG) program federal pass - through funding from the Florida Department of Law Enforcement. in accepting th s award, the subgrantee certifies that it will comply with the requirements set forth below andlor any other requirements of the subaward Fa lure to do so may resulk in a held or freeze on the drawdown of federal funds, and/or suspension or termination of the agreement Procurement Standards. The subgrantee. through its authorized representative, certifies the unit of government below has written procurement policies and standards that are compliant w th the requirements set forth in the Office of Management and Budget(OMBi Uniform Requirements, 2 C.F.R. §§ 200 3 17-326. and OJP Financial Guide, Section 3.8. Additional y. the subgrantee assures these policies and standards wl: be utilized for all federal grant related procurement activities. Conflict of interest Decisions related to use of these grant funds must be free of undisclosed personal or organizational conflicts of interest bath in fact and in appearance The subgrantee through its authorized representative, certifies the un t of government below is compliant with OMB Uniform Requirements 2 C.F R § 200 112, and OR Financial Guide, Section 3.20 regarding Conflict of interest, and w•il notify FDLE Office of Cr -minal Justice Grants, in writing. of any paten tial conflicts of interest in accordance with this agreement The recipient also agrees to disclose in a i manner, in writing, all violations of stale or federal cram nal law involving fraud bribery or gratuity violations Organtzat on flame Monroe County Board of Commissioners Subaward Number 2017 -JAGC- MOLAR -1 -Fg -075 Heather Carruthers, Mayor (Printed /Jame and Title of Authorized Official) ( SirgAature I Authorized Official) 11/16/2016 (hate) Packet Pg. 780 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Heather Carruthers Title: Mayor Address: 530 Whitehead Street City: Key West State: FL Zip: 33040 -0547 Phone: 345 - 292 -3430 Ext: Fax: 305 -292 -3577 Email: carruthers- heather @monroecounty -fl gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 -3110 Phone: 305- 295 -3130 Ext: Fax: Email: aheavilin@monroe- cierk.com Application Ref # 2017 -JAGC -3047 Section #1 Page 1 of 2 Contract 2017- JAGC- M0NR- 1- F9.075 Rule Reference i 10 9 075 OCJG -0o5 (rev October 2005) C.21.e Packet Pg. 781 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Implementing Agenc Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Heather Carruthers Title; Mayor Address: 530 Whitehead Street City: Key West State: FL Zip: 33040 -6547 Phone: 305-292 -3430 Ext: Fax: 305 -292 -3577 Email: Carruthers - heather @monroecounty -fl.gov Project Director Name; Janet Herhener Title: S Senior Grants and Finance Analyst Address: 1 1100 Simonton Street Room 2 -213 City: K Key West State: F FL Zip: 33040-3110 Application Ref # 2017 -JAGC -3047 Contract 2417 - JAGC- MONR -1•F9 -075 R a Refererzce 110.9 005 0CJG -005 (rev October 2005) Section #1 Page 2 of 2 C.21.e Packet Pg. 7 2 C.21.e APPlication for Funding Assistance Florida Department of !raw Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2016 End Date: 9/30/2017 Problem Identification South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high - intensity drug trafficking area and, as such, is a leading illicit drug importation area. This has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages. Specifically, in regards to the female population of Monroe County which is the population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and four times that of the much larger Miami -Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that female residents of our county had over twice the state rate per 100,000 populations for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. Opioid and crack cocaine addiction also continues to ravage the community and lead addicts quickly into the criminal justice system. The GAINS Center estimates that US jails admit approximately 1.1 million people with serious mental illness annually and among these admissions, 72% also meet criteria for co- occurring substance use disorders. Monroe County Sheriffs Department reports that between January 2012 and March 2015. there were over 3,000 females who were rearrested for substance related crimes. For many drug involved women, the obsession surrounding use and attainment of illicit and legal drugs of abuse often lead to legal involvement. criminal conduct, neglect of family and self, and ultimately incarceration. In addition; the destruction of parent -child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divorce, stress on the legal and medical systems of a county with very limited resources, and global negative effects on our communities and quality of life are also directly affected. Recognizing the signifcant need for appropriate treatment among greater numbers of incarcerated women whose level of drug involvement is such that they would not benefit from available outpatient treatment, the Guidance /Care Center along with the Monroe County Sheriffs Office created the Jail In -House Drug Treatment Program located within the Monroe County Detent'on Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for women to receive intensive drug abuse treatment within Monroe County, Moreover, these women are able to get treatment quickly instead of being one of the 66 130 of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. Increasingly, the behavioral health field is moving toward integrated care, which means recognizing that substance abuse also goes hand in hand with a mental illness and primary care needs. Through the use of evidence -based practices and curriculums, the program has been able to reduce its mean 6 -year Application Ref # 2417 -JAGC -3047 Contract 2017- JAGC- MONR- 1- F9.075 Rule Reference 110.9 006 OCJG -005 (rev October 2oo5) Section #2 Rage T of 5 Packet Pg. 783 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide recidivism percentage from 20.7% to 7% in the last 12 months. Further, there has only been one rearrests in the past 18 months of those women who graduated the program. The program has a very close relationship with county judges, attorneys, and the administration and staff of the Monroe County Detention Center as well as city and county authorities. Women who complete treatment are often granted early release from incarceration to return to their families and begin rebuilding their lives and the lives of their loved ones thereby saving the county the expense of their continued detainment. Skills attained within the context of treatment increases the chances of sustained recovery, healthier family and other personal relationships, healthier children, and safer communities. No Program Generated Income will be from this subaward. This award is a continuation (2016 - JAG C - MOLAR -1 -H3 -184) from the previous year. Project Summary (Scope of Work) In 1997, The Jail In -House Program (JIP), as it was initially named, was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates in order to lay the foundation for sustained recovery. The majority of clients are court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. Others enter the program as volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a minimum of 182 days. The program has established a positive reputation county wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF and CARF accreditation audits for the past six years reported that this program meets or exceeds Best Practice standards with 100% compliance. This year's funding will allow services to continue for this population in the detention center. In May 2010, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the J1P program for accreditation the process of which, has strengthened assessment and treatment. The program received renewed three -year accreditation in June 2016 and met the highest CARF standards and received recognition for its positive relationships between correctional staff and treatmenticlinical staff. The agency has submitted its 2016 Annual Conformance to quality Reports to CARF and continues to meet the highest accreditation standards. Client- centered individualized treatment plans tailored to the needs of women are a cornerstone of gender- responsive treatment. After developing these plans in partnership with the program participant, treatment plan reviews, and case management services to provide community continue to refine the plan. The assessment at enrollment provides a comprehensive picture of client needs and assists in developing a person - centered Wellness Plan that is updated with the participant every 30 days. A licensed clinician also provides a Brief Behavioral Status Exam upon admission to diagnose and make appropriate recommendations. Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities, and illiteracy, as well as other special individualized needs. Thfs allows access for all who probably otherwise would not receive services. If identified as having a possible mental health issue, the client receives a referral to an Armor Correctional psychiatrist as well as participating in services to address the substance use disorder, trauma specific treatment and criminal thinking. Treatment of mental illness is monitored by program staff as a vital part of recovery from substance abuse, Participants are given appointments with the Guidance /Care Center psychiatrist upon completion of the program and are assigned a case manager to help them with appointments, treatment adherence, accessing of community services and medication assistance. Psychotropic medications are provided with a discount or free of charge to participants who cannot afford their medications or who lack insurance coverage. The Application Ref # 2017 -JAGC -3047 Contract 2417 - JAGC- MQNR- I- F9.075 Section #2 rage 2 of 5 Rule Reference 110.9 006 OCJG -0fl5 (rev. OVOber 2005) C.21.e Packet Pg. 784 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide case manager helps the client apply for Medicaid or Affordable Health Care upon discharge from the program. JAG funding will continue to pay for treatment in the program which is a minimum of six months and a maximum of one year. Aftercare services are encouraged as a part of re -entry planning and last up to six months once the participant is released. The GuidancelCare Center provides aftercare throughout the county in community -based facilities. Aftercare is given priority and Participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. The Guidance/Care Center employs the program staff and has a 43 -year history of providing behavioral health services. The program will require 1 full time counselor to provide all core program services to no less than 30 women For the one -year grant period and a clinical supervisor. Administrative support to conduct regular case staffing, provide services, collect and report data, and monitor program outcomes will be billed at .25 FTE. Program services will be delivered using several evidence based practices including a Cognitive Behavioral Therapy (CBT) based curriculum. Additionally, Moral Reconation Therapy, another systematic treatment strategy that seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included. Throughout the treatment episode participants use a client workbook that belongs to them. Treatment in the correctional setting will incorporate trauma - informed and gender - responsive treatment through the use of the evidenced -based "Seeking Safety" treatment model that incorporates treatment of PTSD into traditional treatment of substance use disorders. Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts and four combination topics. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism, Staff will use individual and group formats to deliver core services. Relapse Prevention Therapy incorporates Motivational interviewing to facilitate movement through the stages of change, and helps participants develop real life tools to cope with relapse triggers. Additionally, there is a curriculum taught in Anger Management. Together, these five curriculum models have served to strengthen the efficacy of the program and have lowered the rate of drop -out in the program and recidivism. The program staff, in conjunction with the corrections staff, conduct random drug testing on all participants and positive tests can result in 30 days in lock -up and a return to court for judicial review of the case. Tests used are a 10 panel dip stick testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. These tests also include adulteration and temperature strips to ensure the sample has not been tampered or masked. Comprehensive treatment components of this program include: Education about addiction and the consequences of criminal behavior; Anger and emotional control; Teaching and learning about healthy ways of thinking, feeling, and acting in an atmosphere of mutual respect; Trauma - informed care and treatment to include sexual abuse and domestic violence; Emphasis on physical and emotional wellness; Learning, developing, and practicing positive coping skills; Developing and implementing a realistic and hopeful life plan; Continuum of care supports; Connecting and coordinating aftercare in the community and though 12-step/support group involvement; and Discharge with transition planning. Deliverables for this grant are the specific services provided including assessment, individual therapy, group therapy and case management. Each client has a clinical chart that includes the assessment, treatment plan, and each service provided. Progress as well as how the service is connected to the individual treatment plan is indicated on each note. Each month GCC will submit the summary of events by unit to Monroe County as Application Ref # 2017 - JAGC -3047 Contract 2017- JAGC- MDNR -I -F9 -075 Rule Reference 11 a -9 006 ocJG -Op5 (ray October 2005) Section #2 Page a of 5 C.21.e Packet Pg. 785 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide documentation for the deliverables of this grant. The treatment provider will invoice monthly for services provided. The deliverable for this agreement is the quarterly performance of the tasks and activities described in the scope of work in accordance with the contractual agreement between the County and the service provider. Application Ref # 2017 -JAGC -3047 Contract 2417 -JAGC- MONK- I- F9.075 Rue Reference 1 I D4006 MG -005 (rev October 2005) Section #2 Page 4 of 5 C.21.e Packet Pg. 7 67 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 62 Question: What is the name of the jurisdictions) your agency provides service to. (e.g„ City of Miami, Orange County, State of Florida) Answer: Monroe County Question: What is the address of the location being used to provide services for this project? Answer: 5501 College Road Key West, FL 33040 Question: Describe your agency. (e,g., non - profit, community based, government) Answer: Local government Question. Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriff's office, indicate the sheriffs office's threshold instead. Answer: NIA Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of $750,090 or more from the U-S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) 525,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? Answer: Yes Question: if you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U S C. 78m(a), 78o(d )} or section 6104 of the Internal Revenue Code of 1988? If answer to part 1, above, was "no," answer N,'A. Answer: Yes Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 73490 Application Ref # 2017 -JAGC -3047 Section #2 Page 5 of 5 Contract 2017- JAGC- M0NRA -F9 -075 C.21.e Rv:e Reference 110.9.906 ❑CJG•005 (rev. October 2045) Packet Pg. 787 C.21.e Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 07 - Corrections State Purpose Area: 1G - General Questions Objectives and Measures Objective: General Questions - General Questions for All Recipients Measure, General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal. No Measure- General 02 Will your organization be using the The National Training and Technical Assistance Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, webinars, and TTA support on a variety of criminal justice issues and initiatives. Goal No Measure: General 03 Will your organization be using the NCJP.org wabsite during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence -based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence -Based Policing Matrix during the grant Period regardless of JAG funding? The Evidence -Based Policing Matrix provides information on evidence -based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref # 2017 -JAGC -3047 Section #3 Page 1 of 7 Contract 2017- JAGC- MONR -1 -F9 -075 Rue Refe•e 110-9.006 OOJG005 irev.October 2005) Packet Pg. 7$$ Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Goal: No Measure: General 07 Will your organization be using any other resources during the grant period regardless of JAG funding? If yes, please describe them. Goal: No. Measure General 08 During the grant per ;od, will your agency conduct or sponsor (with or without JAG funds) a survey or Focus group of citizens on any of the following topics? Enter all that apply from the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defenderfindigent defense services; public satisfaction with courts; public percept of crime/disorder problems; personal crime experiences of citizens; none of the above; unsure!don't know. Goal: None of the above. Measure: General 09 During the grant period, which of the following community activities will your organization be involved in, with or without JAG funds and how often will they each occur (yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other (please describe) Goal: Attend community meetings (su ?c:de prevention taskforce, substance abuse planning meeting), Measure: General 10 Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? E=nter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k -12 school programs, Youth Athletic Programs, Other (please Describe), None of the above, Unsure ?Don't know. Goal: Not applicable. Measure. General 11 Identify the goal {S) you hope to achieve with your funding If you have multiple goals, describe each goal separately. Application Ref # 201 7 -JAGC -3047 Contract 2017- JAGC - MOLAR -I -F9 -075 Rule Refereri - -a 110 -9 0D6 0 CJG -005 {rev a•i,tnbet Ko5? Section #3 Page 2 of 7 C.21.e Packet Pg. 789 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Educate participants about substance abuse and the relationship to criminal thinking and behavior, assist participants in developing healthy coping skills and support networks, reduce recidivism due to substance use related crimes. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes Measure. General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goals). Goal Barriers have typically involved courts ordering individuals into the program who cannot complete the 6 months of required programming due to jail release. Measure: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments, success stories, or program results that they would like to showcase? Goal: Yes Measure. General 11b What major activities are planned for each of your goals listed in question 11? Goal: Group and individual Therapy using Cognitive Behavioral Therapy, Seeking Safety, Relapse Prevention, Moral Reconation Therapy (MRT). 5,040 (6 to 8 hours per week for each participant for 24 weeks). Services include assessment, individual therapy, group therapy and case management. State Purpose Area: 5C - Consultants /Contracts Objectives and Measures Objective: Consultants /Contracts - Questions for all recipients using consul tantslcontracts. Measure: Consultants) Please describe what consultants/contracts will be paid for with JAG funds during the grant period. Include names, titles and areas of expertise where applicable. Goal: Monroe County will enter into an agreement with the service provider, Guidance /Care Center. Application Ref # 2017 -JAGC -304.7 Section #3 Page 3 of 7 Contract 2017- JAGC- MC)NR -1 -Fg -075 C.21.e R a Reference 110 -9 006 GCJG -005 (ray oetober 2005) Packet Pg. 790 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide State Purpose Area: R25 - Questions for recipients of an award $25,000 or more. Objectives and Measures Objective: C Program - Project specific corrections questions for recipients of an award 525,400 or more. Measure: C12 During the grant period, will you have a specific corrections program which will be partially or fully funded by JAG? If yes, what is the name of this program? (Programs are considered continuous initiatives, processes, or other focused efforts defined by goals. If you will operate more than one program, answer for each separately. Goal Measure: C13 If you will operate a corrections program with JAG funds during the grant period, what is the name of the facility /facilities where the program is operating? If this is a state -wide initiative, please enter "state wide ". If you will operate more than one program, answer for each separately. Goal: NIA Measure C14 If you will operate a corrections program with JAG funds during the grant period, what percentage of the program's total costs will be paid for with sources other than this JAG award? If you will operate more than one program, answer for each separately. Goal: 62=o Measure: C15 If you will operate a corrections program with JAG funds during the grant period, what is the initiation year of that program, regardless of when it received JAG funding? If you will operate more than one program, answer for each separately. Goal. 1997 Measure: C16 Describe the population that your JAG funded corrections program serves (e.g., violent offenders, sex offenders, drug offenders). If you will operate more than one program, answer for each separately. Goal: Women in need of substance abuse treatment. Measure: C17 Are you or a partner planning or conducting an evaluation of your corrections Program? If you will operate more than one program, answer for each separately. Application Ref # 2017 -1AGC -3047 Section #3 Page 4 of 7 Contract 2017- JAGC- MONR -1 •F9 -075 Rule Reference 11 D -9.006 GCJG -005 [rev October 2005] C.21.e Packet Pg. 791 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Yes Measure: C18 If you or a partner are planning or conducting an evaluation of your corrections program, describe the current status of the evaluation, its purpose, who is conducting the evaluation and the evaluation results if applicable, If you will operate more than one program being evaluated, answer for each separately. Goal: Our agency has a performance improvement plan that evaluates programming and outcomes. Evaluation data is compiled through WestCare and includes fidelity on evidence based programs, outcome measures for Seeking Safety and satisfaction surveys. Measure: C19 What is the capacity of your program? This is the maximum number of participants your program can accommodate an any given time. If you will operate more than one program, answer for each separately. Goal: 35 Measure: C20 What is the policy /practice on how people get off the waiting list and enter your program? If you will operate more than one program, answer for each separately. Goal: There is no wait list for this program. Intake flow occurs through court orders. Measure. C21 What corrections andlor reentry services wi:l you provide during the grant period? If you will operate more than one program, answer for each separately. Choose all that apply from the following list: Cognitive based, Educational, Employment, Healthcare /Medicaid eligibility, Housing, Mental Health, Pro - social, Substance abuse, Transportation, Vocational, Individualized case planning, Family engagement, Other (please describe), Goal: Cognitive based, educational, heal thcarelmedicaid eligibility, housing, mental health, pro - social, substance abuse, individualized case planning, trauma specific services. Measure: C22 How many JAG - funded staff members are involved in the program? If you will operate more than one program, answer for each separately. Goal: Three (3) direct staff totaling .8241 FTEs. Measure: C23 How many non JAG - funded staff members are involved in the program? If you will operate more than one program, answer for each separately. Application Ref # 2017 -JAGC -3047 Contract 2017- JAGC- MCNR -I -F9 -475 Section #3 Page 5 of 7 Rule Reference 110 -9.006 0CJG -005 (rev actnLer 20G5) C.21.e Packet Pg. 7 2 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Two (2) direct staff totaling .3 FTEs and three (3) non - direct staff totaling .052 FTPs. Measure. C24 Regardless of JAG funding, how many total participants are currently enrolled in your corrections program? If you operated more than one program, answer for each separately. Goal: 11 Measure: C25 Regardless of JAG funding, approximately how many candidates will be screened for eligibility for your corrections program during the grant period? Candidates are those identified at the time of arrest or referred by criminal justice professionals but who may not necessarily be deemed eligible for participation. If you will operate more than one program, answer for each separately. Goal= Candidates are not screened by program staff. Minimum requirements of incarceration for 6 months and women in need of substance abuse treatment Attorneys work with their clients to determine if they would like to participate then work with the state's attorney for plea and court order, Measure: C26 Regardless of JAG funding, approximately how many new participants will receive services for the first time during the grant period? If you will operate more than one program, answer for each separately. Goal: 30 Measure: C27 Regardless of JAG funding, approximately how many participants will successfully complete all corrections program requirements during the grant period? If you will operate more than one program, answer for each separately. Goal: 28 Measure: C28 Regardless of JAG funding, approximately how many participants will not complete the corrections program (unsuccessfully exited) for any reason during the grant period? If you will operate more than one program, answer for each separately. Goal Measure: C29 Are you aware that you will be required to complete the corrections questionnaire and submit it to your grant manager alongside each performance report. Application Ref # 2017 -JAGC -3047 Contract 2417- JAGC- MONR -1 -Fg -475 Rine Reference 11 ❑ -9.U4ff OCJG -405 (rev. October 20 Q5) Section #3 Page 6 of 7 C.21.e Packet Pg. 793 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Yes Application Ref ft 2017 -JAGC -3047 Contract 2017- JAGC. MOLAR -1 -F9 -075 Rule Reference 11 D -9 006 OCJG C)5 f rev October 2005) 5ectian 33 Page 7 of 7 — C.21.e Packet Pg. 794 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: Ali financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financlal Reporting Frequency for this 5ubgrant: Quarterly Is the subgrantee a state agency?: No FLAIR ! Vendor Number: 596000749 Budget: Budget Category Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs -- 'totals -- Federal $0.00 $37.000.00 $0.00 $0.00 $0.00 Match 50.00 50.00 54.00 50.00 50.00 $0.00 Total 50.00 537,000.00 $0.00 $$0.00 R 911 $37,000.40 Percentage 100,0 0.0 Project Generated Income: Will the project earn project generated income (PG1) ? No $37,000.00 100.0 C.21.e E 0 m x U U C7 _ C7 C7 Q m w d U_ 0 d E d E Q a m E a� m a� a X u, E U f4 a.� a-� Q Application Ref # 7017 -JAGC -3047 Section #4 Page 1 of 4 Contract 2017- JAGC - MOLAR -I -F9 -075 Rule Reference 1 1❑ -9006 GCJG -005 {rev October 2005; Packet Pg. 795 C.21.e Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: Budget Detail Expenses: Contractual Services: 1 j Assessments 79 quarter hours @ S17.71 = $1,399 2 }Individual Therapy 384 quarter hours @ $20.33 = S7,806 3) Group Therapy 3,042 quarter hours @ S5.08 = S15,453 47Case Management 652 quarter hrs @ S18.93 = $12,342 Total Contractual Services = S37,000 Grand Total Budget = S37,000 Overall Budget Narrative: The budget reflects costs directly associated with the provision of substance abuse treatment, mental health and educational services to inmates of Monroe County jail. The unit cost rates were derived by using the hourly rates from the FY 2016 -17 state funding contract for Substance Abuse and Mental Health services with Guidance Care Center and dividing by four (4) to arrive at the quarter hour rates. A contract with the treatment provider will be developed to be utilized during the established grant period. 1) Psychosocial Assessment: Monroe County through a contracted treatment provider will interview all program participants for the purposes of data collection of educational, employment, criminal, medical, family, substance abuse and mental health histories to assist in the determinat on of the inmates appropriateness for the program and to update treatment plans. Psychosocial Assessment Unit of Service: Client direct service quarter hour Unit Rate S17.71 Units Requested 79 quarter hours to be paid for by this grant. Psychosocial Assessment Total Cost = S1,399 2) Individual Thera pylCounseling: Monroe County through its contracted treatment provider will provide counseling to all program participants to review progress and develop treatment plans and work on treatment plan goals and objectives. Individual Therapy/Counseling Unit of Service: Client direct service quarter hour: Unit Rate $20.33 Units Requested 384 quarter hours to be paid for by this grant. Individual Counseling Total Cost = S7,806 3) Group Therapy: Monroe County through its contracted treatment provider will provide group therapy to all program participants weekly. Group counseling among program participants will be conducted to include the introduct.on of "Self -help groups" and their attendance to establish an ongoing support network. Group Therapy Unit of Service Client direct service quarter hour Unit Rate $5.48 Application Ref 2017 -JAGC -3047 Section #4 Page 2 of 4 Contract 2017- JAGC- MONR -I -F9 -475 Ruda Reference 11 ❑ -9,006 QQ,1G -005 (rev October 2045] Packet Pg. 7967 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative (Continued): Units Requested 3,042 quarter hours to be paid for by this grant. Group Therapy Total Costs = S15,453 4) Case Management Mon roe County through its contracted treatment provider will provide the coordination of adjunctive services, discharge planning, communication with collateral contacts, linkage with other treatment resources to all program participants. Case Management Unit of Service: Client direct service quarter hour Unit Rate $18,53 Units Requested 652 quarter hours to be paid for by this grant. Case Management Total Cost = 512,342 Monthly invoices are provided to Monroe County by the treatment provider summarizing activities for which they seek payment. These are reviewed by Monroe County staff for approval of payment. GRAND TOTAL 2015 -2017 WOMEMS JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM = S37,000.00 Any overages will be paid by Monroe County, Application Ref # 2017 -JAGC -3047 Contract 2017- JAGC - MONR -1 -F9 -075 Rule Rereren a 11D•g 006 OCJG -D ;rev D -tibe• 2305 Section #4 Page 3 of 4 C.21.e Packet Pg. 7 7 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer: No Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: Not Applicable. Question: If indirect cost is included, explain the indirect cast plan. Provide documentation of approval. Answer: Not Applicable, Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. Answer: The budget reflects costs directly associated with the provision of substance abuse treatment, mental health and educational services to inmates of Monroe County jail. The unit cost rates were derived by using the hourly rates from the FY 2016.17 state funding contract for Substance Abuse and Mental Health services with the Guidance /Care Center and dividing by four (4) to arrive at the quarter hour rates. A contract with the treatment provider will be developed to be utilized during the established grant period. Contract ME225 -7 -27 with South Florida Behavioral Health Network and Guidance . Center was fully executed 7118116. Appl cation Ref # 2017 -JAGC -3047 Section 94 Page 4 or 4 Contract 2017- JAGC- M ONR- I- F9.075 Ru a Reference 110 -9 006 oCJG -(:C5 ; October 2005) C.21.e Packet Pg. 79$ Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section 5: Standard Conditions Insert Standard Conditions Page here. App'ication Ref 9 2017 -JAGC -3047 Contract 2017- JAGC- MONR- 1- F9•075 Rule Reference 11D -9 006 4CJG -005 (rev. 0-_tober2005) Section #5 Page 1 of 1 C.21.e Packet Pg. 799 C.21.e Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS The State of Florida, (Department of Law Enforcement (FDLE or Department) is a recipient of federal JAG funds. FDLE, as the ncn - federal pats- through entity and State Administering Agency (SAA) for this program, suba;vards JAG funds to eligible units of government. All subawards made by FO L E to units of government under this prograrn require comp[ a ",ce with the agreement and Standard Conditions upon signed acceptance of the suba•r�ard. The following to ms and conditions .vill become binding upon approval of the application or subaviard, and completion of the Certificate of Acceptance by the subrecipient. As a unit of government, the subrec[pient will maintain required state and federal registrations and cer<ifiications for eligibility under this program. For JAG- CountyMde subawards, the designated County Coordinator for local units of government will submit documentation in accordance with Florida Administrative Code 1 10 - 9 supporting the strategic planning for allocation of these funds. The subrecipient agrees to submit required programmatic and Financial reports supporting that eligible activities were completed in accordance vvilh the grant and program requirements. The Department will only reimburse subrecipients for authorized aclivities. The ❑epartmerrt will not reimburse for costs incurred fo- any purpose other than those specified in tha agreement. Failure to comply with provisions of this agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action up to and includ'-a financial consequences. A financial consequence may be imposed for non - compliance in accordance w:th 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being disallo.ved, withholding of federal funds andlor termination of the project. GENERAL REQUIREMENTS All subreciplents must comply with requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide), htto:ll�o . govlri nancialauide]DOJ /ndfs12015 DOJ Financial Guide adf the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance, federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: Florida Administrative Code, Chapter 11 D-9, "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program ": vr,vv/.flrules.orcl Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. § 200) Subpart A Definitions, Subparts B -D Administrative Requirements, Subpart E Cost Principles, Subpart F Audit Requirements and all applicable Appendices. This guidance supersedes previous Ch18 Circulars and Standard Condit one and is applicable to any new subawards made under Federal granls awarded on or after December 26, 2014, htti):Ilwvivi.ecfr. ov /ccii - bin/ text icix?S 627 64122r-7SDe5dld2134127aFadc30d &node = 2:1.1.2.2.1 &r n =divS Code of Federal Regulations: www. 2 C.F.R. § 175.1 5(b), "Award Term for Trafficking in Persons" 28 C.F.R. § 38, "Equal Treatment for Faith -Based Organizations" 28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) 28 C.F.R. § 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)" 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 Public Law Pub. L. No. 109 -162, Title XI— Department of Justice Reauthorization, Subtitle B-- Improving the Department of Justice's Grant Programs, Chapter 1— Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: h tto *.,1!'www.q go. aovlfds s! ko /PLAW -109 ub1162;pdVPL W- 109oub1162 adf United States Code: .vwvi. o.crov fds s! 42 U.S.C. §§ 3711 et seq., "omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1 -SL for State and Local Government Agencies: htto :l /dlis.dos.state.fl.uslbarml enscheduleslG52- 2003- Rev2010. df SFY2017 jAG Standard Conditions Rev. C9.r20' S Page 1 of 23 Packet Pg. 800 C.21.e State of Florida Statutes § 215.971, Fla.. Stat. "Agreements funded with federal or state assistance" § 215.985, Fla. Stat. "Transparency in government spending" Subgrantees are strongly encouraged to submit annual (or more frequent) JAG success stories. These success stories highlight projects that have demonstrated success or shown promise in reducing crime and posit vely impacting corn m un i :'es. T hey are a valuable resource for states, local tie;, territories, tribes a. - d criminal l }stice professionals who seats to ident.fy and learn about JAG and other successful NA- funded projects linked to innovation, crime reduction, and evidence -based practices. Subrn't all success stories to QCJG for rev'e,v and submission. DEFINITIONS Disallowed costs means those charges to a Federal award that the Federal a:varding agency or pass - through entity determines to be u - a Iovrable, in accordance with the applicable Federal statutes, regulations, or the terms and cond.tions tit the Federal a,vard Equipment means tangible personal property (including information technology systems) having a useful I.fe of more than o••e year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non - Federal entity for financial stalemenI purposes, or 55,000. See also §§ 200.12, 'Cap'taI assets 200 20, 'Computing devices ", 204.48, `General purpose equipment', 200.58. 'Information techno ogy systems 200.89, - Special purpose equipment "i and 200.94. "Supplies." Grant agreement means a legal instrument of financial assistance between a Federal a::arding agency or pass - through entity and a non - Federal entity that, consistent with 31 U.S-C. §§ 6302, 6304, is used to enter into a relationship the pri purpose of which is to transfer anytNno of value from the Federal a,:arding agency or pass - through entity to the non - Federal entity to carry out a public purpose authorized by a lair: of the United States (see 31 U 5 C. § 6101(3)}; and not to acquire property or services for the Federal awarding agency or pass - through entity's d rest benefit or use; and is distinguished from a cooperative agreement in that it does no provide for substantial involvement between the Federal awarding agency or pass - through entity and the non-Federal entity in carrying out the activity contemplated by the Federa! ai,rard. Improper payment means any payment that should not have bean made or that bras made in an incorrect amount (including overpayments and underpayments) under statutory, contractuai adminislrative, or other legally app cable requiremenIs ard, Improper payment includes any payment to an ineligible party, any payment for an ineligible good or service. a - y duplicate payment any payment for a good or service not received (exce,:t for such payments ;:rhere a._lher.zed by la,v), any payment that does not account for cred l for app ocable discounts, and any payment where :nsuff c ant or lack of documental on prevents a reviewer from discern ng whether a payment Y /as proper. 1VHCr0- purchase m =ens a purchase of suppl.es or services using simplified acquisition p. ocedures, the aggregate amount of vrhich does not exceed the m :cro- purchase threshold The non - Federal entity .ses such procedures in order to expedite the completion of its loaves[- dollar smal purchase transactions and minimize the associated administrative burden and cost The micro - purchase threshold is set by the Federal Acouis'tion Regulation at 48 C.F.R Subpart 2. 1, 'De Fin l tic ns ". It is 53,000 except as ❑thenv'se discussed in Subpart 2 t of that regulaI on but I s threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means a :I direct salaries and 4vages, applicable fringe benefits, materials and supplPes, sen:ice6, tra:e and up to the f rst 525,000 of each suba•;,ard (regard ess of the period of performer ce of the suba<va under the av:ard) MTDC excludes equipmenl capital expend lures, charges for patient care rental costs, tuTon re••iiss'.on s:ho'arships and fello : ps, part cipant support costs and the portion of each suba :lard in excess of 525,000. 0lher items may only be excluded when necessary to avo d a serious inequity in t•'e d st :button of indirect costs, acid :Mh the approval of the cognizant agency for indirect costs. Non - Federal entity is a state local government Indian tribe. in55tut on of h'gher educat cn (IHE), or no prof.t organizaI on that carries put a Federal a::ard as a recipient or subreciplent. Non - federal pass - through entity is a non - Federal en ty that prov a subav:ard to a subrecipient to carry out part of a Federal program, the Florida Department of La:: Enforcement (FIDLE) is the non - federal pass - through entity for th's agreement, a'so referred to as the Sate Administer ng Agency (AAA), SFY2017 JAG Standard Conditions Page 2 of 23 Pe'J. 0g.'2o1 fi Packet Pg. 801 C.21.e Performance goal means a target level of performance expressed as a tangible, measurable objective. against , ,which actual achievement can be compared, including a goal expressed as a quantitative sta -dard. value, or rate In some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical pe, orrnance reports (to be evaluated in accordance vilth agency policy). Period of performance means the time during v;hich th-2 non - Federal entity may incur ne,v obligations to carry out the work authorized under the Federal award. The Federal a ;carding agency or pass - through entity must include start and end dates of the period of performance in the Federal a•r;ard (See 2 C -F,R. §§ 200.210(a1(5). "Information contained in a Federal award" and 200.331(a)(1 )(iv), 'Requirements for pas; - through entities ). Protected Personally Identifiable Information (P11) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, hut not limited to social security numbers; passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth, mother's maiden name; crirnlnal, medical, and rinancial records; and educational transcripts. This does not include Pll that is required by fa„ to be disclosed. (See 2 C.F.R. § 200.79 Personally Identifiable Informatw (PI )). Questioned cost means a cost that is questioned by the auditor because of an audit f rid rg 1) that resulted fro-i a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal a-ward, including for funds used to match Federal funds; 2) vihere the costs, at the time of the audit, are not supported by adequate documentation; or 3) ;,here the costs incurred appear unreasonable and do not reflect the actions a prudent person v:ould take in the circumstances. Simplified acquisition threshold means the dollar amount below yvhich a non- Federal e may purchase property or service; using small purchase methods. Non- Federal enlities adapt small purchase procedures in order to expedRe the purchase of items costing less than the simplified acquisit on threshold. The simplified acqu s ton threshold is se} by the Fedora! Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance %Anth 41 t3.S.C. § 19 08 . As of the publication of this part, the simp [if ed acquisition thresho!d is S150,000, bu' th s thresho!d is periodically adjusted for inf]ation. (Also see definition of Micro- purchase, 2 C.F.R. § 200 67) 3ubawardlSulagrant means an award provided by a pass • through entity to a sub recipient for the subreci. piant to carry out part of a Federal award received by tha_ pass- through entity. It does not inc luda payments to a contractor or payments to an individual that is a beneficiary of a Federal program- A subasvard may be provided through any form of legal agreement, including an agreement that the pass through entity considers a contract Subrecipient means a non- Federa entity that receives a subaviard from a pass - through ent.ty to carry out part Of a Federal pr. grarn; but does not include an individual that ;s a beneficiary of such program, A subrecipient may a'so be are. p; ; t of other Federal a- ,yards directly from a Federal avlard ng agency Supplies means all tangible personal property other than those described in 2 C.F -R § 200.33. Equipment'. A ccmpuling device is a supp y if the acquisition cost is less than the Iasser of the capitalization level establi shed by the non - Federal entity for financial statement purposes or S5 000, regardless of the length of its useful I fie (See 2 C.F.R §§ 204 20, "Comput ng devices" and 200.33, "Equipment " ) SFY2017 JAG Standard Conditio -s Rev. 09121316 Page 3 of 23 Packet Pg. 802 C.21.e SECTION I: TERMS AND CONDITIONS The subrecipient agrees to be bound by the following standard conditions: 1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature Furthermore, the obligation of the State of Florida to reimburse subrecipients for Incurred costs is subject to available federal funds. 2.6 System for Award Management (SAM) - The subrecipient must maintain current information in SAM unt I it submits the final financial report required under this award or receives the final payment, .Irhlchever is later. This requires that the subrecipient review and update the information at feast annually after the i• :tia€ registration, and more frequently if required by changes in its information or another award term 2.1 The recipient must comply with any and all applicable requirements regarding report ng of ' nformation on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Linder certain circumstances, recipients of OJP awards are required to repo, information about such proceedings, through the federal System For A °.•lard Management (known as "SAM "), to the designated federal integrity and performance system (currently, "FAPIIS') 3.0 General Appropriatians Law Restrictions - The subrecipient must comply with all applicable restrict-ons on the use of federal funds set out in federal appropriation statutes. Pertinent restrictions in the Consolidated Appropriations Act, 2015 are set out at htto: /lo o.co•� /fundinnl_xolarz? =Y2016- Aoorouriat 'onsLaviRestricdo ' is.htm subrecipients must contact the Office of Crim nal Just.ce Grants for guidance should a question arise whether a particular use of federal funds by a subrecipient would or ight fa!! within the scope of an appropriations -lave restriction, and may not proceed without the express prior v:ritten approval from the Department and federal awarding agency. 4.0 Cornmencement of Project - if a project is not operational within 50 days of time origina' start Bala of the avr and period, the subrecipient must report by letter to the Department the steps taken to init'ate the project, the reasons for delay, and the expected start da 4.1 If a project is not operational within 90 days of the original start date o' t •e afraid period, the subrecipient must submit a second statement to the Department exp'ain.ng the implementation delay 4.2 Upon receipt of the ninety (90) day letter, the Department shall determine f the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re obl subaward funds to other Department approved projects. Time Department, where warranted by extenuat'ng circumstances, may extend the starting date of the project past time n'nety (90) day period, but only by formal written adjustment to this agreement. 5.0 Supplanting - The subrecipient agrees that funds received under this a " n I not be used to supp ant state or local funds, but will be used to increase the amounts of such funds that vveuld, in the absence of federal funds, be made available for lair enforcement activities. 5.0 Personnel Changes - Upon implementation of the project, in the event there is a change in Chief Offc als for the subrecipient or Implementing Agency or any contact information to inc ude mailing address, phone number, email or title change, project staff must notify the SHMON help desk to update the organiWEor;al information in SWON. Project director changes require a grant adjustment n SIN10l 1. 7.0 Non- Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C.F.R. § 180, "CEiMB Guidelines to Agencies on Government wide Debarment and Suspension {Non- procurement} These procedures require the subrecipient to certify that it shall not enter into any lower tiered covered transaction with a person who is debarred, s.:spendad, declared ineligible or is voluntarily excluded from participating in this covered transaction unless authorized by the Department. 8.0 Federal Restrictions on Lobbying - Each subrecipient agrees to comp y with 28 C.F -P § 59. , New Restrictions on Lobbying" and shall file the most current edition of time CertYcation And Disclosure Form, if applicable, with each submission that initiates consideration of such subrecipient for award of federal contract. grant, or cooperative agreement. SFY2017 JAG Standard Conditions Page 4 of 23 Rev. 09 2015 Packet Pg. $Q3 C.21.e 9.0 State Restrictions on Lobbying - Iri addition to the prov'sion.s contained above, the expend turn of funds for the pi.-rpose of lobbying the legislature or a state agency is prohibited under this agreement. 10,0 Additional Restrictions on Lobbying • The subrecipient understands and agrees that it cannot use any federal funds, either directy or indirectly, in support of the enactment, repeal, modification or adoption of any lavi, rL_gulation or poi - cy, at a -- y leva' of government, without the express prior written approval of the Office of Justice Programs. 11.0 "Pay-to -Stay" . Funds from this a,Va•d may not be used to 0perata a `pay -to- stay" program in any local jail Furthermore, no funds may be 9'V-3n to local jails that operate `pay -to -stay" programs. 'Local Jail". as referenced in this tend - tion means an adult facility or detention center owned and /or operated by city, county, or mu - iicipal - ty - It does not includa juveni -a detention centers. ' Pay -to- stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not ❑thee: vise available to the general inmate population, may be provided. based upon an offender's apparent ability to pay. such t - at disparate condit -ons of ccnf;namant are created for the same or similar offenders with n a jur. sdiction 12.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of a 1 contracto with the provisions of the Coastal Barrier Resources Act {Pub..L. No. 97 -348) dated October 19, 1982 t15 U.S -C §§ 3541 e[ seq.} wN prohibits the expenditure of most nevi federal funds vvOin the units of tha Coastal Barrier Resources Systern- 13.0 Enhancement of Security - If funds are used for enhancing security, the subrecipient agrees to 13.1 Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the inc dente of crime in the geographic area where the enhancement is undertaken. 13.2 Conduct such an assessment ar :th respect to each such enhancerne st, and submit to the Department the aforement oned assessme - t 'n its Final Program Report. 14.0 Background Check - Whenever a background screening for employment or a background security check is required by la for employment, un:ess otherwise provided by ia.v, the provisions of § 435 Fla. Stat shall apply - 14.1 All positions in programs providing care to ch i Idren, the developmentally disabled or vulnerable adults for 15 hours or more per :week: all permanent and temporary ern ployea posit ens of the ce. - tral abuse hotline, and all persons v.orking under contract a•rho have access to abuse records are dee : - ned to be persons and positions of special trust or responsibility and r?quire employment screen r pursuant to § 435, Fla. Stat., using the level 2 standards set forth in that chapter- 14.2 AN employees in positions designated by law as positions of trust or responsibi' ty shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsect - on . state.vide criminal and juvenile record checks through the Florida Department of Law Enforcement• and federal criminal record chec'cs through the Federal Bureau of Investigation, and may include local criminal record checks through local Iasi enforcement agencies. 14,21 Any per son who is required to undergo such a security background invest cat on and a-:ho refuses to cooperate in such investigation ar refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. 14.2.2 Such background investigations shall be conduct -ad at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the emp'oyee or app icant for ern ployment shall be taken by the employing agency or by an authorized la v enforcement officer and submitted to the Department of Law Enforcement for processing and foro. v)hen requested by the employing agency, to the United States Department of Just ce for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. SFY2017 JAG Standard Conditions Rev. 09 2016 Page 5 of 23 Packet Pg. $04 C.21.e 15.0 Privacy Certification - The s�brecipiant agrees to comply with a 1 confidentiality requirements of 42 U.S-C- 3 78 gg and 28 C.F.R. § 22 t °at are app icabie to collection, use, and revelation of data or informat on The subrecipient further agrees, as a condition of grant approval, to submit a Privacy Cert3ticats that is r accord vlith requirements of 28 C F.R. §§ 22 and, in part'cular, 22,23. Privacy Certification forms must be signed by the subrecipient or implementing agency chief official or an individual with forn-al, written signature authority for the chief official, 16.0 Conferences and Inspection of Work - Conferences may be held at the request of any party to thss agreement. At any time, a representative of the Department, of the U.S. Deparlment of Just - ce, or the Aud for General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 17.0 Insurance for Real Property and Equipment - The subrecipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acqu or improved with Federal funds as prov ded to property o'r:ned by the non - Federal entity SECTION II: CIVIL RIGHTS REQUIREMENTS 1.0 Federal la prohibit recipient; of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or acliv :ties. All subrecipients, implementing agencies, and contractors must comp y with any applicable statutor Iy• imposed nondiscrirnination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 LI.S.C. § 3789d); the Victims of Crime Act (42 U S.0 § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)) the Civil Flights Act of 1964 (42 U.S-C. § 2000dy; the Rehabilitation Act of 1973 (29 U.5 -C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 -34); the Education Amendments of 1972 (20 U -S C. §§ 1681, 1683, 1685 -86), the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 -07); and Department of Justice Non - Discrimination Regulations 23 C.F.R- § 42. See Executive Order 13279 (equal protection of the la';rs for faith -based and community organizations). 2.0 FOL E does not discriminate on the basis of race, color, religon, national origin, sex, disability, or age in the delivery of services or benari[s or in employment. The subrecipient must notify program participants and beneficiaries that it does not d i scrrminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services or benefits or in employment practices. 3.0 Subrecipients are responsible for ensuring that contractors and agencies to whore [hey pass through funds are in cornpliance v;ith all Civil Flights requirements. 4,0 Equal Employment Opportunity Plans 4,1 A subrecipient or implementng agency must develop an EEO Plan if it has 50 or more employees and has received any single a of 525,000 or more from the Department of Justice. The plan must be prepared using the online short form at vr:r:!- oi3.usdo'.co:r(abo at ocr'aeo❑ com3f ".him must be retained by the subrecipient or implementing agency, and must be available for revie or audit. The organization must also submit an EEO Certification to FOLE. 4.2 if the subrecipient or implementing agency is required to prepare an EP Plan and has received any single award of S5DO,000 or more from the Department of Justice, it must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval ?Attar must be submitted to FDLE- The approval letter expires 6vo years from the data of the letter. 4.3 A subrecipient or implementing agency is exempt from the EEC) Plan requirement if it is has fairer than 50 employees or if it does not receive any single a of S25,000 or more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an organizalion is exempt From the EEO Plan requirement, it must submit an EEO Certification to FDLE. 4.4 The subrecipient and implementing agency ackno.vleoge that failure to comply with EEO requirements within 60 days of the project start data may result in suspension or termination of funding, untif such time as it is in compliance. SFY2017 JAG Standa , Ccnd dons Page 5 of 23 Rev. 09(2016 Packet Pg. $a5 C.21.e 5.0 In the event a federal or s'ata court, or a Federal or state administrat,ve agency, crakes a finding of discrimination after a due process hearing on the grounds of race color, religion, nat'onal origin, sex. or disability against a recipient of funds, the recipient will for:;ard a copy of he fndmg to FDLE and to the Office for Civil Rights, Office of Justice Programs. 6.0 In accordance vrith federal civi rights laws. the subrecipient shall not re!aliate against ind v due s For taking action or p?rticipating in action to secure r;ghts protected by these laves. 7.0 Subrecipients must include comprehensive Civ 1 Rights/iNondiscrim nation Provisions in al' contracts Funded by the subgrant recipient- 8.0 If the subrecipient or any of its Employees, contractors, vendors, or program beneficiaries has a discrim' nation complaint. they may file a compla'nt w th Erie subrec - giant, vrith FOLE, or ; it the Office for Civil Rights. ❑ iscrimination complaints may be submitted to FDLE at Office of the Inspector Generai, Pos! Off ce Box 1489 Tallahassee, Florida 32302 -1489, or on'ine at into a`dia.sla`e•il.us, Discrimination complaints may also be submit'ed to the Office for Cyril Rig' Or ce of Justice Programs, ll -S- Deparment of Justice, 810 7' Straet Northv;sst, Washington, D_ C. 20531, or by phone at (20 2) 307.0690. M The subrecipient must have procedures in place for responding to d scnrnination complaints That employees clients. customers, and program participants file d reedy with the subrecipient. 10.0 The subrecipient must have written pol :c es or procedures in place for notifying program benef c aries hovr to file complaints a'leaing discriminat on by the subrecipient/implementing agency ,vith FDLE or the OCR 11.0 Any disorirnination complaints filed with FOLE will be revie,ved by FE]LE's Inspector General and referred to the Office For Civil Rights, the Florida Commission on Human Pelations, or the Equal EmployrnenI Opportunity Commission, based on the nature of the complaint 12.0 Americans with Disabilities Act - Subrecipients must comply .r•'th the requirements of the Americans rrilh Disabilities Act (ADA) (Pub. L. No. 101 -336), wNch prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation [Title 11), public accommodations (Title ill), and telecornmunications (Title I'd). 13.0 Rehabilitation Act of 1973 (28 C.F.R. § 42(G)) • If the subrecipient has 50 or more emp ?ogees and receives DOJ funding of 525,000 or more, the subrecipient must take the folio,ving action 5 13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolu of complaints alleging a violation or the DOJ regulations imp em?nting Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R- § 42(G), which prohibit discrimination on the basis of a disability in employment practices and the delivery of services. 13.2 Des ignate a person to coordinate compliance vrith the prohibitions against d - sab i,ty d contained in 28 C.F.R. § 42 (G)• 13,3 Notify participants, beneficiaries, employees, applicants, and others that the su5rec!pierit;mpie- ien;ing agency does not discriminate on the basis of disability. 14,0 Limited English Proficiency (LEP) - in accordance with Department of Justice Guidance perta.n ng to Title VI of the Civil Rights Act of 1954 (42 LI.S.C. § 2000d), recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and aclivities for persons , ,v th LEP. For more information on the civil rights responsibilities that recipients have in proved ng language services ti, LEP individual;, p lea sa see the web site at yvr.v leo -ooj FDLE strongly encourages subg ran I recipients to ; ave a :iritt?n LEP Language Access Plan. 15.0 Title IX of the Education Amendments of 1972 (28 C.F.R. § 54) • IF the subrec pent operates a,-. education program Or activity, the subrecipient must take the foHoviing actions: 15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of compla nts alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972 found at 28 C.F.R. § 54, which prohibit discrimination on the basis of sex. SFY2017 JAG Standard Conditions Rev. 09 20 6 Page 7 of 23 Packet Pg. 806 C.21.e 15.2 Designate a person to coordinate compliance with the prohibitions against ssx d :scriminat'on contained in 28 C.F.R. § 54. 15.3 Notify applicants for admission and employment empioyees, students parents, a-id others t "at the subrecipienflimplementing agency does not discriminate on the basis of sex in its educational programs or actl'J ties. 16.0 Equal Treatment for Faith Based Organizations - The subrecipient agrees to comply with the applicable requirements of 28 C.F.R. § 38, the Department of Justice regulation governing "Equal Treat :Tien[ for Faith Based Organizations" {the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant a of direct funding may not be used to fund any inherently religious activ'ties, such as worship, religious instruction, or prose] ytization. Recipients of direct grants may still engage in inherently religious act vities but such act vities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the recipient or a subrecipient must be voluntary. The Equal Treatment Regulation 2150 makes clear that Organizations participating in programs d'rectly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees that award funds may not be used to discriminate against or denigrate the religious or rnora' beliefs of students v ho participate in programs for which financial assistance is provided From the a lard, or the parent or legal guardian of such students. Notwithstanding any other special condition of this award, fa th -based organizations may, in some circumstances, consider rel'g'on as a basis for employment. Sea ' .', 1 :1,y.0'3.S7o'1� &�'IJ+Jprfi�flU3 r�d.htm 17.0 Immigration and Nationality Act - No public funds will intent be a to any contractor viho kno'.Jingly emp oys unauthorized alien v, orkers, constituting a v of the employme prcvis ons contained in 8 U.S.C. § 1324a(e), Section 27AA of the Immigration and Nationality Act ('INA ") The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274.A(e) of the ItNA. Such violation by the subrecipient of the ern ployment prov s ion s contained in Section 274A e of the IrNA shall be grounds for unilateral cancellation of this contract by the Department. SECTION 111: FINANCIAL REQUIREMENTS AND RESPONSIBILTY 1.0 Fiscal Control and Fund Accounting Procedures 1.1 All expenditures and cost accounting of funds shall conform to the Office 01" Justice Program; Financial Guide, the Common Rule, and 0irt8 Uniform Grant Guidance (2 C.F.R § 200) as applicable in their entirety. 1.2 Subrecip ents must have written procedures for procurement transactions. Procedures must ensure that all so i c tations folto:v 2 C.F.R. §§ 200.319 Gampatit on" and 204.320 1N!ethods of Procurement ". 1.3 The subrecip ert s requ red to establish and maintain adequate accounting systems and financial records and to accurately account for funds a',rarded to them. As a subreciplent, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expen di lure of grant funds. An adequate account ng system for a subrecipient must be able to accommodate a fund and account structure to separate!y track receipts, expenditures, assats. and I abitit es for awards, programs and subracipients. 1.4 A:? funds spe - ,t on th s project shall be disbursed art ;ord ng to prov sions of the project budget as approved by the Department. 1.5 All funds not spent in accordance , .with this agreement shall be s'-b ect to repayment by the subrecipient SFY2017 JAG Standard Conditions Page 8 of 23 Rev 09'2016 Packet Pg. 807 C.21.e SECTION IV: SUBAWAR© MANAGEMENT AND REPORTING REQUIREMENTS 1.0 Obligation of Subreciplent Funds . Subasvard funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on or after the effective dale, and on or prior to the termination date of the subrecipiant's project are eligible for reimbursement. Ail payments must be completed within thirty (30) days or the end of the subaward period of performance, 2.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the Department. The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 3.0 Trust Funds 31 The unit of Iotal government must establish a trust fund in v.hich to deposit JAG funds. The trust fund may or may not be an interest bearing account. 3.2 The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant perod end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance, 4.0 Performance 4,1 subaward Performance - The subrecipient must comply with state and federal requirements for suba performance under 2 C.F.R. §§ 200.76 -77, T he subaward shall describe the timing and scope of expected performance as related to the outcomes intended to be achieved by the program. Where appropriate, the subaward should provide specific performance goals, indicators, milestones, or expected outcomes (such as outputs, or services perforated or public impacts of any of these) with an expected timeline for accomplishment. Submitted programmatic reports must clearly articulale, where appropriate, performance during the execution of the award has met a standard against which the subrecipient's performance can be measured. These requirements should be aligned with agency strategic goals, strategic objectives, or performance goals that are relevant to the program 4.2 Performance of Agreement Provisions - In the event of default: non - compliance; or v olat on of any Provision of this agreement by the subrecipient, the subrecipient's consultants and suppliers• or both, the Deparment shall impose sanctions it deems appropriate including withhold payments and cancellation, termination, or suspension of the agreement in :whole or in part. In such event, the Department shaft notify the subrecipient of its decision thirty (34) days in advance of the effec [i ve date of such sanction. The subrecipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through Sir' ;ION for major substantive changes such as: scope modifications or changes to project activities, target populations, service providers, imp!ernentation schedules, project director, designs or research plans set forth in the approved agreement. and for any budget changes that affect a cost category that was not included in the original budget Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. 5.1 5ubrecipients may transfer up to t4 °o of the Natal budget between current, approved budget categories �;Mhout prior approval as long as the funds are transferred to an existing line item, 5.2 Under no circumstances can transfers of funds increase the total budgeted a 5.3 Requests for changes to the subaward agreement must be electron Ica 11 y signed by the subrecipient or implementing agency's chief official or the chief official's designee. 5.4 All requests for changes must be submitted in SlMON no later than ihiry (30) days prior to grant expiration date. 6.0 Required Reports • All reports must relate financial data to performance accomplishments Subrecip ents must submit both reports on the same reporting cycle. SFY2017 JAG Standard Conditions Page 0 of 23 Rev. +7912016 Packet Pg. 808 C.21.e 6.9 Financial Expenditure Report 6.9,1 The subrecipient shall have a choice of submit', ng either a Monthly or a Quarterly Project Expenditure Report to the Department Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subavvard period is extended, additiona Project Expenditure Reports shall be submitted. 6.1.2 All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report Forms prescribed and prov;ded by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subg ran t Information Management Online) system. 6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -audit and post- audit. 6.1.4 Before the "final" Project Expenditure Report will be processed, the subrecipient shall submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. 5.1.5 Reports shall submitted even vihen no reimbursement is being requested. 6.1.6 The report shall be electronically signed by the subrecipient or impiamenting agency's Chief Financia10 fficer or the Chief Financial Officer's designee. 6.2 Project Performance Reports 5.2.1 The subrecipient shall submit Monthly or Quarterly Project Performance Reports in SIklON hereafter known as the Depanment, vi thin f (15) days after the end of the reporting period. In addition, if the sub avvard period is extended beyond the "original" project period additional Quarterly Project Performance Reports shalt be submitted. 6.2.2 Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in Section iV 4•2. Performance of Agreement Provisions, 6.2.3 Performance Reports must include a response to all objectives included in your subs :yard. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identi'y problems Mth project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. 5.2.4 Performance Reports may be submitted by the Project Director, Application %lanage-, or Performance Contacts. 6.3 Project Generated Income PGI) - All income generated as a direct result of a subg ran t project shall be deemed program income. Program income must be accounted for and reported in SltviON in accordance with the OJP Financial Guide (Section 3A). 6.3.1 The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (30) clays after the end of the reporting period cover'ng suba.vard project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subasvard ends, the subreciplent must continua submitting quarterly PGI reports until all funds are expended. 6.3.2 PGl Earnings and Expenditure reports must be electronically signed by the subrecipient or implementing agency's Chief Financial Ofricer or the Chief Financial Officer's designee 6.13 Program income should be used as earned and expended as soon as possible and used to further the objects in v ;hich the award vas made. Any unexpended PG1 remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Just ce Assistance. SFY2017 JAG Standard Conditions Rev. 0912016 Page 10 of 23 Packet Pg. 809 C.21.e 6.4 Law Enforcement Training - Any a,v enforcement agency r_ce ving JAG funding must submit :ivarter y accountab' metrics data related to train•nQ that of ­ice rs have received pn tha use of force, racial and ethnic bias. de- escalat•on of coniict and construct:ve engagement with the public 6.5 Other Reports- The subrecipient sha I report to t - .e Un form Crime Report and other rep f, rt e as may Ina reasonably requ'red by the Department. SECTION V. MONITORING AND AUDITS 1.0 Access to Records - The Florida Department of Lav; Enforcement, the Auditor General of the State of Florida the U.S. Department or Justice the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the purpose of audit and exarn'nation according to the Financial Guide and the Common Rule The Department reserves the right to un .ateraIly terminate this agreement if the subrecipient, implementing agency, or contractor refuses to allo public access to all documents, papers, letters, or other materials subiect to provisions of § 119, Fla Stat., un ess spec flcally exampted and/or made confidential by opera on of § 119, Fla. Stat., and made or received by the subrec pie n, or its contractor in conjunction with this agreement The subrecipient vri[l give the a agency or the GeF sral Accounting Office, through any authorized representative, access to and the right to examine at paper or e:ectron c records related to the Fin ancia[ assistance. 2.0 ivloni tor! ng - The racipi -a nt agrees to comply with FDLE s grant monitoring guidelines, protocols, and procedures; and to cooperate with FDLE on a'[ grant mon'tor ng requests. including requests related to desk revisvvs, enhanced programmatic desk revieL•vs, s'te visits and or Florida Department of Financial Services contract ravievis and Expanded Audits of Payment (EAP). The recipient agrees to provide FDLE a[I documentation necessary to complete monitoring of the award and verify expendilures in accordance %with § 215.971, Fla. Stat. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requaslad documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the recipient's award, including but not limited to. withholding and or other restrictions on the recipient's access to funds, referral to the Office of the Inspector General for a id;t review, des'gnation of the recipient as a FDLE High R, sk grantee, or termination of award(s). 10 Property t'rlanagement - The s!ibrecipiernt sha'[ establish and admin ster a system to protect, preserve, use, maintain, and dispose or any prnperty Turn shed to it by the Department or purchased pursuant to this agreement according to federal property manag ern ent standards set Forth in the Dffice of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, or 2 C.F.R. § 200, as applicab`.e, This obGgat on continues as long as the subrecipient retains the property, not'Nithstanding expiration of this agreem an. 3.1 Property Use - The subrecipient must use equipment acquired under a Federal a:vard for the authorized purposes of the project during the period of performance, or until the property is no longer needed. Subrecipients must use, manage, and dispose of equipment acquired under a Federal a:rard in accordance with § 274, Fla. Stat. and 2 C.F.R. § 200.313, "Equipment'. 4.0 5ubaward Closeout: - A Financiai Closeout Audit shall be subm tted to the Department vii thin forty -fire ( 5) days c the end date of the pertormance period. The Financial Closeout Audit moat be electronically signed by the subrecipient or implementing agency s Chief Financial Officer or the Chief Financial Officer's designee. 5.0 High Risk Subrecipients - The subrecip ent agrees to comply vi'th any additional requirements that may be imposed during tine gran; performance period if FDLE's pre- a :vard risk assessment or the U.S. Cepartment of Justice determines the subrecipfent is a high -risk grantee. (28 C.F.R. §§ 66, 70) 6.0 Reporting, Data Collection and Evaluation - The subrecipient agrees to comply vrith all reporting, data collection and evaluation require -,ian Is, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by FDLE. SFY2017 JAG Standard Conditions Rev, 09/2016 Page 1' c` 23 Packet Pg. 810 C.21.e 7A Retention of Records - The subrecipient shall maintain all records and documents for a minimum of rive {5j years from the date of the -final Financial statement and be ava !able for audit and pub :c disclosure upon request of duly authorized persons. Tee subrecipiem shall comp y with State of Florida Gen era € Records ScheduIa GS 1 -SL for State and Loca' Government Agencies htto 7dos.mvflor da c 'rne -J a/6933 74 o =r era - racords- schedulacs0i- 51.nd; h'to : +'Jdo3.f�l'lriorid? Co'r rrT'lSd ar593�7;a; s02.Gdf 8.9 Disputes and Appeals - The Department shall make its decision in writing when responding to any d spates, disagreements, or questions of fact arising under th s agreement and shall distribute its response to a I concerned parties. The subrecipient shat: proceed d: igently with the performance of this agreement according to the Deoartmen!'s decision. If the subrecipiant appeals the Department's decision, the appeal also shall be made in writirig within t one (2 1 ) calendar days to the Department's clerk (agency clerk). The subrecipient's right to appeal ten Department's decision is contained in § 129, Fla S tat. , and in procedures set forth in Fla. Admin. Code R 28- 1 , 06.104. Failure to appeal with in this tame frame const totes a waiver of proceedings under § 129, Fla. Slat, 9.0 Single Annual Audit 9.1 Subrecipients that expend 5750 000 or more in a year in federal a :rards shall have a single aud or program spec €fc audit conducted for that year. T he audit shall be performed in accordance with 2 C.F.R. § 200(F) Aud t Requirements and other applicable federal laiv, The contract for this agreement sha be identified in t °e Schedu'e of Federal Financ al Ass's tance in the subject audit. The contract shall be identified as federa' funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, a <iard amount, contract period, funds received, and funds disbursed. When applicable the subrecipient shall submit an annual rinanc at audit that meets the requirements of 11.45 and 215 97 §§ Fla Stat , 'Definitions; duties; authorit'es, reports; rules," and `Florida Single Aud Act'and Rules of the Auditor General Chapters 10.550 and 10.650, `Local Governmental Entity Aud.ts" and "Florida Single Aud It Act Audits Nonprofit and For - Profit Organizations." 9.2 A complete audit report that cc cars any port €o - - of the effect ve dates of this agreement must be submitted vfithin 30 days after its comp'e!ion, but no later than nine (9) month; after the audit period. In order to be complete, the submitted report sha. I include any management letters issued separately and managernanI's .mitten response to all fndings includ 1 ng audit report and man age men, letrer findings incomplete audit reports a •.I not be accepted by the Department. 9.3 Aud is steal be comp =tad b; an Independent Public Accountant {IPA] and according to General,y Accepted GovemrenI Auditing Standards (GAGAS) The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. Subrecfpfents shall procure audit services according to § 200.509, and include c ear objectives and scope of the and t in addition to peer rev €e :r reports to strengthen audit qual,ty and ensure effective use of audit resources. 9.4 The subrecipient sha I promptly fo €lots -up and take appropriate corrective aclsor, for any rind ngs on the audit report in instances o€ noncompliance with Federal la Ns and regulations, including but not €fm;ted to preparation of a summary schedule of prior and t findings and a corrective action plan. Subrecipient LAovi -up to audit Findings must abide by requirements in 2 C.F.R. § 200.511. 9.5 Subrecfpient understands and agrees that federal a° :carding and pass - through entities may Othhold a.rard funds, Or may ifnpose other re!aled requirements. if (as determined by the federal a,vard i ng agency or pass - through entity, the subrecip'ent does not satisfactorily and promptly address outstanding issues from audits required by 2 C.F.R. § 200 or terms of this suba :yard, or other outstanding issues that arise in connect .-ath audits, invest gations or revie+•rs of D03 a:rards or s 9.6 A-ditees must make CoPies ava lable for publ -c inspection and ensure respective parrs of the reporting package do not include protected personally Identifiable inrarmat-on. Records shall be made available upon request for a period of three (3) years from the date the and t report is issued, unless extended in writing by the Department SFY2017 .JAG Standard Conditions Page 12 of 23 Rev, 0912016 Packet Pg. 811 C.21.e 9.7 Subrecip'e that expend less than S750 000 in federal a- .yards during a Fs -gal year are exempt from the and it requirements of 2 C.F.R § 2001 F) for that flsca year. In this case, written notificat on, :vhlch can be in the furs of the Cer1 f.cation of Audit Exemption form. shall be provided to the Department by the Ch of F nanc al Off'cer, or des.gnes, that the subrec€pient is exempt. This not ce shall be prov ded to the Department no later than June 30 fol airing the end of the fiscal year. 9.8 If this agreement is closed v/iti - out an audit the department reserves the right to recover any disallowed costs identified in an audit comp ;e;ed after such Closeout 9.9 The Federal Aud t Clearingho.se is the repository of record for 2 C.F.R. § 20NF). Audits performed as a result of this requTement must be completed and subm tted to the Federal Audit Clearinghouse vjithin the earlier of thirty (3 0) calendar days after receipt of the and for s report(s), or nine (9) mon!hs after the end of the a t period Subm iss ons must include required elements described in 2 C.F.R. § 200, Appendix X on the specified Data Co.lection Form (Form SF-SAC), and be signed by a senior level representat!ve or chief official of the and i tee. A scanned copy of I. - e completed audit reports or a link t the electronic audit report sh __ d be sent via entail to crinnal ust•ceZr fd e.state.fi,us or mailed to the_ folh- address Florida Department of La Enforcement Office of Crimina' Justice Grants Post Office Box 1489 Tal'ahasses, Florida 32302 -1489 SECTION Vi: SUBAWARD PROCUREMENT AND COST PRINCIPLES 1.0 Procurement Procedures - Subrecipients must use documented procurem -3nt procedures v. -hich reflect applicable state, local, and tribal 'a;rs and regulations, provided that the procurement standards conform to federal procurement guidelines (2 C F.R. §§ 200.317 -326). 2.0 Federal Procedures • All procedures employed in the use of federa! funds for any procurement shall also be according to 28 C.F.R, § 66, Uniform Administrative_ Requirements for Grants and Cooperative Agreements to State and Local Governments 2 C.F.R. § 200.318, 'General procurement standards ", and Florida law to be eligible for reimbursement, 3.0 Cost Analysis - A cost analysis mast be performed by the subrecipient if the cost or price is above the simplified acquisition threshold of S150,000, Costs or prices based on estimated costs for contracts are alla:vabla only if allaviab€e under 2 C.F.R. § 204.405(e), "Cost Principles', 4,0 Allowable Costs - Alloviance for costs incurred under the subaward shall be determined according to the general principles and standards for selected Cost items set forth in the Office of Justice Programs Financial Guide, 28 C.F.R. § 66, "Uniform Admin'sstrative Requirements for Grants and Cooperative Agreements to Stag and Local Governments ": and 2 C.F.R. § 204.405 (e), "Cost Principles ". 4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28 C.F,R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ", 2 C.F.R. § 204.420, - Considerations for selected items of cost'; and Florida lav, to be eligible for reimbursement. 4.2 Subrecip €eats eligible to use the "dA minimis" indirect cost rate described in 2 C.F.P.. § 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise FO LE Office of Criminal Justice Grants in -,vriting of both its eligibility and election, and must comply with all associated requirements in the ❑NIS Uniform Requirements The "de minimis" rate may be applied only to modified total direct cost: (NITDC). 4.3 Indirect cost proposals for local and state units of government must comply with 2 C.F.R. § 200, Appendix V1 1. SFY2017 JAG Standard Conditio,is Page 13 of 23 Rev. 09 2016 Packet Pg. 812 C.21.e 5.0 Una IIowable Costs - Paym -an ts made for costs determined to be unalio by e Cher tha Federal a yarding agency or the Department, either as direct or indirect costs, must be refunded lincluding Interest) to the Federal Government in accordance .vith instructions from the Federal agency that determ'ned the costs are unallowahl-a unless Federal statute or regulation directs ❑ther,viss. See also Subpart ❑ —Post Federal A :yard Requirements and 2 C.F.R. §§ 200.303 -309. 5.1 Prohibited Expenditure List - Sub@ward funds may not be used for items that are 1 sted on the Prohibited Expenditure List at We time of purchase or acquisition. Recip ent understands and agrees that failure to comply vJth conditions related to Prohibited or Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federa a r:ards. The list or prohibited expenditures may be amended from time to time without any prior notice. The list of prohibited expenditures may be found at: httns :lr' ; ; : ; ;r.bia.00.lFund na JAGContr•o !edPu�chas=Lis' od 6.13 Controlled Expenditure List - Requests for acquisition of items on the Control.ed Expenditure List must receive explicit prior written approval from FDLE and BJA. If award funds are approved and used for the pur&ase or acquisition of any item on the Controlled Purchase List, the subrecip'ent must collect and retain for 3 years certain information about the use of 1) the federally grant funded control ed equipment and 2) any other controlled equipment in the same category as the federally- acquired controlled equipment n the agency's in van tory, regardless of source; and make that information eve ilabla to FBLE and BJA upon request No equipment on the Controlled Expenditure Lst that is purchased or acquired under th s a.vard may be transferred or sold to a third party viithout the prior approval and guidance from FBLE and BJA. Failure to comply vvith conditions related to Prohibited or Controlled Expenditures may resu t in prohibition from further Controlled Expenditure approval under this or other aviards. The list of contro led purchases may be found at ht[as : cove= undinolJAC= ControlledPurc�a_ =_List od ; " 6.1 The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13658 law enforcement agencies that acquire controlled equipment through Federal programs must adopt robust and speci written policies and protocols governing General Policing Standards and 5pecif c Controlled Equipment Standards. General Policing Standards includes polic on (a) Community Policing, {b) Constitutional Policing; and (c) Community Input and Impact Considerations Specifc Controlled Equipment Standards includes policies specifically related to (a) Appropriate Use of Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation (d) Auditing, and Accountability; and (e) Transparency and Nol'ce Considerations. Upon C.]P's request, the reclpient agrees to provide a copy of the Genera' Policing Standards and Specific Controlled Equipment Standards, and any related poi icies a. - d protocols. 6.2 Recipient understands and agrees that fa !ure to comply with conditions related to Controlled Expenditures may result in a prohi bi t on from further Con Irol Expenditure approval under this or other federal awards, 6.3 Recipient understands and agrees that, notw:thstanding 2 CPR § 200,313. no equipment I sted on the Controlled Expenditure List that is purchased under I s a -yard may be transferred or So ld to a thi rd party, except as described belovi. 6.3.1 Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields. to a La:r Enforcement Agency (LEA) after obta'ning prior written approval from BJA. As a condition of that approval, the acquiring LEA will be required to submit information and Certifications to BJA as if it was requesting approval to use aviard fund for the initia' purchas? of items on the Controlled Expenditure List. 6.3.2 Agencies may not transfer or sel. any riot helmets or riot shie!ds purchas under th s a:Jard 6.13 Agencies may not transfer or sell any Ccn.roNed Equ -p men t purchased under this aria rd to non -LEAs, with the except on of f xed ,ring aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or sale is fina'ized, the agency must obtain prior written approval from BJA A I law enforcement- related and other sensitive or potential y dangerous components, and all la enforcement insign as and identifying marking; must be removed prior to transfer or sale. 6.4 Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased under this award. and to abide by any applicable la.{:5 and regulations in such disposal. SFY2017 JAG Standard Conditions Page 14 of 23 Rev. 0 Packet Pg. 813 C.21.e 6.5 Unmanned Aerial Vehicles - The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the SJA pirector Certifies that extraordinary and exigent circumstances exist, maxing them essential to the maintenance o` public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. 7.0 Revieye prior to Procurement - Subrecipients are encouraged to enter into stale and local intergovernmental agreements or inter - entity agreements where appropriate for procurement or use of common or shared goods-'services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing nevv equipment and property when this is feasible. 8.0 Sole Source - If the project requires a purchase of services or equipment from a sole source, the subrecipient must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state agency and the cost is at least 5950.040, then the agency must submit a copy of the aporoval from the Department of Management Services (§ 287.057 (5), Fla. Stat ). Sole Source form must be signed by the subgrant racipient or implementing agency chief official or an individual :vith formal, .vritten signature authority for the chief official. 9.4 Personal Services — Subrecipients may use grant funds for eligible personal services (salaries/benefits and overtime) and must maintain internal controls aver salaries and wages. The roilo :sing requirements apply to personal services paid with subgrant funds: 91 Tirnesheets - Tim esheets must be kept for all project staff whose hours will be charged to the project. The Cmesheets must be signed by the supervisor and clearly indicate hours spent on project activities. 9.2 AdditianaI Documentation - In accordance with § 215.971, Fla, Stat., the Florida (Department of Financial Services may require documentation validation that personnel services :vere performed on protect- related activities in accordance ':with the contract agreement. 9.3 Protected personally identifiable information - The subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the pass through entity designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state local, and tribal laws regarding privacy and obligations of confide tiality. 9.4 Overtime for Lave Enforcement Personnel - Prior to obligating funds from this award to supper eve time by la.v enforcement officers, the U.S. (Department of Justice encourage: consultation v,ith al: ali:ed components of the criminal justice system in the affected jurisdiction. The purpose of this consultat on is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 9.5 Employees Working Solely on a Single Federal Award - For a position that works 100°. of its t: me on a sing a federal award, the employee must certify that 10096 of his or her time was spent working on that federal award. This requirement app ies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee. The farms must be subm tied semi- annually and may not be signed prior to the end of the reporting period. Certifications must be provided to cover t-e entire grant period 9.6 Maximum Allowable Salary - No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subrecipient whose total annual cash compensations exceeds 110'/0 of the maximum s ary payab a to a member of the Fed aral gave - nment's Senior Executive Service at an agency w';th a Certified SES Performance Appraisal System for that year. (The salary table for SES employees may be found at r :'r :rrf.00m.covlool�cv•data- G'lerS:Chl'fla'J- lea'Iei3a:`ari s = :la�e�+'aaiarV- tail @S`16Tab!a5 expC'htn IIES asox A subrecipient may compensate an employee at a higher rate, provided the amount in excess of this cam pen saL on I mitation is paid :vith non - federal funds. This limitation on compensation rates ailo- ,vabfe under t ,is a;'rard may he waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this aavard is made 9.7 Percentage of Salary Funded- For any position previously funded with JAG funds, the percentage of the salary to be paid must not exceed prior funding percentage. SFY2017 JAG Sta-idard Conditions Page 15 of 23 Rev. 09!20 Packet Pg. 814 C.21.e 10.0 Contractual Services - The subrecipient must maintain vvritten standards of conduct covering conflicts of interest and governing the actions of its emp oyees engaged in the selection, a and administration of contracts as described in 2 C.F•R. § 200.318, "General procurement ". 10.1 Requirements for Contractors of Subrecipients - The subrecipient assures the compliance of all Contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1958, as amended y2 U.S.C. § 3711 ; the provisions of the current edition of the 0firce of Justice Programs Financial Guide (ht t � o:1l0 io. -gov:i na-ic'a'ouidalDOJ ;ndex -htm and all other applicable federal and state laws, orders, circulars, or regulations. The subrecipient must pass - through all requirements and condition; applicable to the Federal gra t award suba,,ard to any subcontract. The term .1 con tracloC is used rather than the term "vendor' and means an entity that receives a contract as defined in 2 G.F.R § 200.22, the nature of the contractual relationship determines the type of agreement. 10.2 Approval of Consultant Contracts - The Department shall revie.v and approve in baiting all consultant contracts prior to employment of a consultant , .^+hen the consultant's rat=_ exceeds 5650 (excluding travel and subsistence costs) per eight -hour day, or 5$1.25 per hour. A detailed justificatiari must be submitted to and approved by FOLE prior to obligation or expenditures of such funds. Approval shall be based upon the contract's Cor, p €ianca with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes. The Department's approval of the subrecipient agreement does not constitute approval of consultant contracts. If consultants are hired through a competitive bidding process (not sole source), the 5654 thresho d does not apply. 11.0 Travel and Training - The cost of all travel shall be reimbursed according to tha sub recipiant's written travel policy. If the subrecipient does not have a written Crave policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines, § 112. 061, Fla. Stat. Any fore'gn travel must obtain prior written approval. 11.1 BJA or FDLE Sponsored Events - The subrecip i ent agrees to participate in $JA- or FDLE- s Pon sored training events, technical assistance events or conference held by FOLE or BJA or their designees, upon FDLE's or BJA's request. 11.2 Expenses Related to Conferences, Meetings, Trainings, and Other Events • The subrecip ent agrees to comply vrrth all applicable la;^ s, regulat ion s, po ties and guidance (includ ng specific cost 1-mils prior approval and reporting requirements where applicable) govern ng the use of federal funds for expenses related to conferences, meetings, tra nings, and other events, includi• g the prov.sion of food and or beverages at such events, and costs of attendance at such events. lnformation on pertinent ia regulat ons, policies and guidance may be found at h!ta o o coy" @ a au de DOJ'Pos'a- vardReou remen's.ic 11.3 Training and Training Materials _ Any training or training materials that has been developed or de , vered with grant funding under this a .,vard must adhere to the OJP Training Gu d ng Princip!es for Grantees and Subgrantees, found at htto. oio.00v. fund na Imo e- nentrrai rnoPrir:cinle8ForGrantses- Subara -teas.htm 12.0 Publications, Media and Patents 12.1 Ownership of Data and Creative Material - 01.vnersh p of material, discover es, in „? tions and results developed produced, or discovered subordinate to th s agreement is governed by the terms of the Office of J=ustice Programs Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and Local Governments, and 2 C.F.R. § 200.315 "Intangible Property,” as appl cable. 12.2 Copyright - The a;vard ng agency reserves a royalty -free, non - exclusive, and irrevocable I;cer se to reproduce, pub sh or otherw se use, and authorize others to use, for federal government purposes 12.2.1 The copyright in any work developed under an award or suba,rard, and 12.2.2 Any rights of copyright to which a suba;rard recipient or subrecipient purchases o;mershp ,nth support funded under this grant agreement. SFY2017 JAG Standard Condi' ions Rev 0912016 Page 16 of 23 Packet Pg. $15 C.21.e 12.3 Publication or Printing of Reports - The subrec pia nt shaft submit for revie and approval one copy of any curricula, training materials, or any other written materials that vAl be published, including web - based mater a's and web site content, through funds from this grant at least thirty (30) days prior to the targated dissem nation date. The subrecipient understands and agrees that any training materials deve'oped or delivered wilh grant funding must adhere to the ❑JP Training Guiding Principles for Grantees and Subgran•.ees found at hUo I alo.00v fundina Implement. T raininoPrincio'esForurant� -s- S _ baran!aes htm • All materials publicizing or resu'ting from a`:rard activities sha€€ coniain the follo :Tina statements dent `ping the federal award: - Th s pro; =ct was supported by A`,.ard No. awarded by the Bureau of Justice Assistance. Or ce of Justice Programs. The opinions, findings, and conc=lusions or recommendations expressed in this publicat on program /exhibition are those of the authors and do not necessarily reflect the v ews of the Department of Justice 12.4 Patents - If any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored by the federal a or suba`;:ard funds, such facts roust be promptly and fully reported to the a`, agency. 12.4.1 Unless there is a prior agreement between the subrecipient and the Department on dispos tion c such items, the Department may determine whether protection on tha invention or disco very will be soucht. 12.4.2 The Department ,rill also determine havi rights in the invention or discovery (in duding rights under any patents issued) vMl be allocated and administered in order to protect the public ntarest consistent with "Government Patent Policy' ('President's Memorandum for Heads of Executiva Departments and Agenci (August 23, 1971), and statement of Government Patent policy, as printed in 36 Federal Reglstar 16$39). 12.4.3 Government regulations have been issued in 37 C.F.R. § 401 by the U.S. Department of Commerce. 13.0 Confidential Funds and Confidential Funds Certificate - A signed certification that the Project Director or Implementing Agency Chef Official has read endersta^ds, and agrees to abide by all conditions for confidential funds as set forth m the effective ed.t cn of the Office of J_stl�:e Programs Financial Guide is requ red for a t€ projects that,nvo :ale confidential fu7•.ds. The signed cert,f',uation must be submitted at the time of grant a pp! Ica tlon, This cert fcate certifes the Prcject Director has read, u riders lands, and agrees to abide by the provision in Section 3 12 of the affce of Justice Programs Fi ;ancia! Guide. This form must be submitted u Pon, appl cation if applicab'e Con dental Funds certifications must be signed by tha subrecipient or Implementing agency Chef Dffloal or an Ind vidual wi,h forma , written signature authority for the Chief Official. 14.0 Task Force Training Requirement - The sub recipient agrees that with n 120 days a# award, each member of a la:+ enforcernent task force funded with these funds who is a task force corn mander, agency executive, task force OMiCer, or other task force member of equi /alent rank, vii'! complete required online {Internet- based} task force training. The training is provided free of charge online through NA's Center for Task Force Integrity and Leadership All current and new task force members are required to complete this training once during th e Ilfe of the a,vard, or once every four years 'f mu[tip a a`1'iards lnclud-3 this requirement. This training addresses task force eilectr:eness as well as other key issues including privacy and civil liberEies)rights, task force pe.1ormance measurement, personnel se'eclion, and task force oversight and accoun tab I[ity. When FDLE a:vards funds to support a taste force the subrec plent must comp [e and maintain a task force personnel roster along with course completion certificates. Add.tiona' informat!on is available regarding this required tra1,71ng and access methods via BJA's web sate a• d the Center for Task Force Integrity and Leadership SFY2017 JAG Standard Conditions Pev. 09'2016 Page 17 of 23 Packet Pg. 816 C.21.e 15.0 Information Technology Projects 15.1 Criminal Intelligence Systems • The subrecipient agrees that any information technology system funded or supported by the Once of Justice Programs funds will Comply with 28 C.F.R § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 26 C.F.R. § 23 to be applicabie, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. § 23.20 (g) Should any violation of 28 C.F.R. § 23 occur, the subrecipient may be fined as per 42 U'S.C. § 3789g(c) -(d). The subrecipient may not satisfy such a fine with federal funds The subrecipient understands and agrees that no a.varded funds may be used t. main!a!n or establish a computer net unless such net:vork blocks the viewing, dov)nloading, and exchanging of pornography. In doing so the subrecipient agrees that these restrictions :vill not limit the use of a funds necessary for any federal, state, tribal, or loca! la.v enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. 152 State Information Technology Point of Contact - The subrecipient agrees that the Slate Information Technology Point of Contact receives viritten notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to fac litate communication among local and state governmental entities regarding various information technology projects be-ng conducted with these grant funds. 15.2.'1 In addition, the subrecipient agrees to maintain an administrative f le do:umant ng the meeting of this requirement. A list of State Information Technology Points of Contact may be found at .•r.•rv. i t.o+o.o o•i� tech n of oa : -coma :t s 15.2.2 To avoid duplicating existing net or IT systems in any Initiatives funded by t - e Bureau of Justice Assistance for la -,i enforcement information sharing systems vihich in volve interstate connectivity belv.een jurisdictions, such systems shall employ, to the extant possible, existing netv,orks as the communication backbone to achieve interstate connect vity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement :vould not be cost effective or ,vould impair the functional ty of an ex-sting or proposed IT system. 15.3 ADP Justification - The subrecipient must compete an Automated Data Processing {ADP; Equipment and Saftrrare and Criminal Justice Informalion and Coln mun Ica t on Systems Request for Approval form if the purchase of any ADP equipment is to be made. This form must be submitted upon application, if applicable. ADP justification must be signed by the subrecipient or implementing agency chief ofTiciai or an individual &th formal, writlen signature authority for the Chief official. 16.0 Interoperahte Communications Guidance 16.9 Subrecipients that are using funds to support emergency Communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications acti vities include the purchase of Irnteroperable Communications Equipment and technologies such as voice- aver- internet protocol bridging or gate. /ay devices, or equipment to support the build out of wireiess broadband net in the 700 prIHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance may be found at dhs. GoV!saferam . 161 Subrecipients interested in developing a public safety broadband net . in the 700 Nlrfz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 N11-tz public safety band. The subrecipient shall also ensure projects support the Statawide Communication lnteroperacility Plan (SLIP) and are fully coordinated with the full-time State Interooerability Coordinator (SIMC). If any fu,ure regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable. for revie - rr by the SWIG to ensure coordination. Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. SFY2017 JAG Standard Conditions Page 18 of 23 Rev, 09/2016 Packet Pg. 817 C.21.e 17.0 Drug Court Projects - A. Drug Court Project must comply with § 397 334. F a. St at., Treatment -5ased Drug Court Programs. SECTION VII: ADDITIONAL REQUIREMENTS 1.0 Ballistic Resistant and Stab Resistant Body Armor and Body Worn Camera 1.1 Mandatory Wear Policy - 5ubrecipients that wish to purchase armor :•rite JAG funds mull certify that la:v enforcement agencies receiving vests have a written "mandatory wear" policy in effect This policy must be in place for at least all uniformed officers before funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory vrear policy for all uniformed officers while on duty. FAOs related to the mandatory %gear poi and certifications may be found ai ^:: rr- aia.aai' undino'JAGFAO.od1 1.2 SVP Program • JAG funds may ba used to purchase armor for a agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 1.3 NIJ Corn phance - Body armor purchased with JAG funds may be purchased at any threat ie•vei, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply v-ith applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model' List ( htto)lnii.co , ; }. In addition, body armor purchased must be American - mad=. The latest NIJ standard information may be found at rn :rrr.n .go i /,00icS terhr o'oov body- armor. 1.4 Body Worn Camera Certification - Any subrecipient vrho wishes to use JAG funds to purchase B`VVC equipment, or to implement or enhance BWC programs, must certify t. they or the law enforcement agency receiving the BWC funding have policies and procedures in place related to equipment usage, data storage, privacy, victims, access, disclosure, and training For more information on SWC requirements, example policies, and best practices, visit httos" .r: r :r.bia.aoyl'orrcr 2.0 Environmental Protection Agency's (EPA) list of Violating Facilities . The subrecipient assures that tha facilities under its ❑:rnershio, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the {Director of the EPA Office of Federal Activities indicating that a facility to be used in tha project is under consideration, for Iistmg by the EPA. 3.0 National Environmental Policy Act (NEPA) 3.1 The subrecipient agrees to assist FDLE in complying with the NEPA. th National Historic Pre servat Act, and other related federal environmental impact analyses requirements in the use of subayrard funds by the subrecipient. i his appli_s to the following nevi activities vihether or not they are be'ng specifically funded with these subaward funds. That is, it applies as long as the activity is being conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use these subaward funds. Accordingly, the subrecipient agrees to first determine it any of the folio/:r-9 activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities vrill be funded by the grant, the recipient agrees to contact FDLE OCJG. 3.1.1 Ne construction 3.1.2 iil ;linor renovation or remodeling of a property either (a) listed on or eligible for listing on lre National Register of Historic Places or (b) located vii INn a 100 -year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the Nationa! Register of Historic Places: 3,1.3 A renovvion, lease, or any other proposed use of a building or facility that vJ11 either (a) result in a change in its basic prior use or (b) significantly change its size; and 3.1.4 Implementation of a ne:v program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used for example, in office, household, recreational, or educational environments. SFY2017 JAG Standard Conditions Rev. 4912416 Page 19 of 23 Packet Pg. 818 C.21.e 3.1.5 Implementation of a program relat ng to clandestine methamphetamine laboratory operations, including the identlFcation, seizure, or closure of clandestine methamphetamine laboratories. 3.2 The s.,brecipisnt understands and agrees that complying with N =PA may require the preparation of an Environmental Assessment andlor an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subrecipient further understands and agrees to the requirements for imple'nentation of a Mitigat'on Plan, as detailed by the Department of Justice a! r :�.bia.ao�l =unW' so'r.Qoa,html for programs relating to methamphetamine laboratory operations. 3.3 For any of a subrecipient s existing programs or anv ties that will be funded by these subawards, the subrecipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by the Department of Justice of a national or program environmental assessment of that funded program or activity. 4.0 Methamphetamine Plans: Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories - t€ an a :yard is made to support methamphetamine laboratory operations the subrecipient must comply viith this condition, which provides for individual site environmental assessmenthmpact statements as required under the Nat'onal Environmental Policy Act. 4.1 General Regsuiremen!: The subrecip ent agrees to comply with federal, state, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. The subrecipient also agrees to complete a Methamphetamine Mitigation Pian (Nli.1P) that includes the nine protective measures or components required by BJA and submit the plan to FDLE's Office of Criminal Justice Grans. 4.2 Specific Requirements The subrecipient understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphalamine laboratories can result in adverse health, safety and environmental impacts to (1) the la enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's irrimedsate and surrounding errtironment of the site {s} where any remaining chem ;ca:s. equipment and waste from a seized laboratory's operations are placed or come to rest 1 herefore, the subrecipient further agrees that in order to avoid or mitigate the possible adverse health, safety a - d e! vi ronm en tal 'm pacts from any of ca methamphelamine operat ons funded under this a,vard, it will (1) inc.ude the n'ne, belo,: listed protect ve measures or components: t2:: provide for their adequate fund ng to i ude fur id ng as necessary, beyond that provided by this a : and (3) implement these protect ve measures directly throughout the I fe of the suba.vard In so do ng the subrecip'ent understands that it may implement these protect ve measures directly through the use of its o resources and staff or may secure the qualified see - ces of other agencies contractor or other qualified third party. 4.2.1 Provide medical screening of personnel assigned or to be ass gned by the subrec pent to the seizure or closure of clandestine methamphetamine laboratories; 4,2.2 Provide O Xupat:onai Safety and Health Adm nistrat.on (OSHA) required 'snit al and refresher training for law enforcement ofiicia s and other personnel ass gned by the subrecipient to either the sa'zure or closure of ciandestsne a —31hamphetamine laboratories; 4.2.3 As determined by their spec 5c duties equip personne assigned to the protect w'th OSHA required protect ve wear and other required safety equipment 4.2,4 Assign properly tra ned personnel to prepare a comprehenSiLle contaminViori report on each closed laboratory. 4.2.5 Employ qual fled disposal ccrnlractors to remove all chemicals and associated glassnare eq Jprnent, and contam.nated mate,ials and wastes from the site {s} of each seized clandest na laboratory; 4.2.6 Dispose of the chemica s, equipment, and conlarn hated material] and wastes removed from the sites of seized Iaboratones at properly I censed disposal facilities or, when allowable, properly licensed recycling facil ties; SFY2017 JAG Standard Conditions Page 20 of 23 Re's. 0912016 Packet Pg. 819 C.21.e 4.2.7 Mon'tor the transport• disposal and recycling components of subparagraphs 4.2 5 and 4.2 6 irnmediate above in order to ensure proper compliance 4.2.8 Have in place and implement an intar agency agreement or atnar form of Comm 1 tmanI with a respons'ble State environmental agency that prov'des For that agency's 1) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and 2) coordination :with the responsible party, property oviner, or others to ensure that any residual contamination is remediated• if necessary, and in accordance .v'th existing federal 2.d state requirements: and 4.2.9 Have in place and imp'ement 2 written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state la+,,, at the site. This agreement must ensure immediate response by qualified personnel v,ho can 1 j respond to the potential health needs of any minor at the site 2) take that minor into protective custody unless the minor is criminally In in the meth lab act vit ;es or is subject to arras: for other criminal v orations; 3) an sure immediate medical testing For methampha tam ine toxicity, and 4) arrange for any fo lovr -up medical tests examinations, or health care made necessary as a result of methamphetamine toxicity 5.0 National Historic Preservation Act — The Act v-f I' assist the Department (if necessary) in assur ng comp Lance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470) Execut -ve Order 11593 (iden( Ccation and protection of historic properties), the Archeologi�al a - .d Histor ca Presenva : Act of 1974 (15 U.S.C. §§ 469 a -1, at seq.), and the National Env'ronmental Pol.cy Act of 1969 (42 U.S.C. § 4321). 5.0 Human Research Subjects • Subrecipient agrees to comply with the requirements of 28 C.F.R. § 46 aid all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional ReVew Board approval, if appropriate, and subject informed consent. 7.0 Trafficking in Persans - The subrecipiant must comply with applicable requirements pertain'ng to prohibited conduct re'at ,ig to the trafficking of persons, whether on the part of recip eats, subrecipients or Ind viduals defined as employees" of the subracipient. The details of the recipient and subracipient obl'gat related to prohibited conduct related to traf�icking in persons are incorporated by reference and posted at :r ;rr�.oi oy rJndlno/ Exai o" ?r ?rohioitedGonouc'- Traffickir❑ htm 8.0 Global Standards Package - In order to promote information sharing and enable interoperab i among disparate systems across the justice and public safety community, OJP requires the recipient to comply w th DOJ's Global Justice Information Sharing Initiative (DOD's Global) guidelines and recommendations for this particular grant. Recipient shall conform to the Global Standards Package (GSP) and all constituent elements• where applicabla, as described at y;yP e.it.oio.ao' /csD crantcond t on . Recipient shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared informal'son, or provide detailed justification for why an alternative approach is recommended 9.0 Disclosures 9.1 Conflict of interest - The subrecipient and implementing agency will establish safeguards to prohibit employees From using their positions For a purpo3a that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Subrecipients must d sclose in writ'ng any potential conflict of interest to FDLE (the non- federal pass - through entity). 9.2 Violations of Criminal Law • The subracipient and implementing agency must disclose a I violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub a:vard. 9.3 Sanctuary Cities - The subracipient and implementing agency must certify compliance with 8 U.S C § 1373. The subracipient and implementing agency must agree to notifng FOLE (the non - federal pass - through entity) in Y/riting of any potential violations of 8 U.S.C. § 1371 SFY2017 JAG Standard Conditions Rev. 09 2016 Page 21 of 23 Packet Pg. 820 C.21.e 10.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subreci pient will comp y w-th, the requirements of the Uniform Re nration Assistance and Real Property Acquisitions Act of 1974 (42 U S.C. §§ 4661, et seq.). ,vhich governs the t eatmert o` persons displaced as a result of federal and federa' y- ass!sted programs. 11.0 Limitations on Government Empioyees Financed by Federal Assistance - The subrecip ent vvi I comply with requirements of 5 U S. C. §§ 1501 -08 a 7324 -28, which limit certain poi tical act�v ties of State or local government employees whose p- in:ipal emplcyment is in connection vnth an activity financed in whole or in part by federal assistance. 12.0 Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct - The subrecip ent must promptly refer to DOJ Office of inspector General (OIG) and the Florida Department of La:f Enforcement Office of Criminal Justice Grants any credible evidence that a principal, employee, agent• contractor, subcontractor, or oth•ar person has e Cher 1) submitted a claim for grant funds that violates the False Claims Art, or 2) co - remitted a criminal or civil violation of laws perta'ning to fraud. conflict of interest. bribery, gratuity, or similar misconduct involving grant funds. 110 Restrictions and certifications regarding non - disclosure agreements and related matters - Subrecipients or contracts/subcontracts under this award may not requ e any employee or contractor to sign an int•_rnal confidentiality agreement or statement that prohibits, restricts or purports to prohobrt or restn,.t, the reporting of waste, fraud or abuse in accordance with la,v, to an investigative or law enforcement representative of a state or federal department or agency authorized to race've such infarmation. The subrecipient certifies that if is informed or notified if any sub red p ent. or co has been requiring their employees to execute agreements or statements that prohibit the reporting of fraud `caste, or abuse that it .fill immediately cease all further obligations of a,va: d funds to the enlity and will immediately notify the av/arding agency. The subrecipient not resume obl gat ons until expressively author zed to do so from the avfarding agency. 14.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient u lid erstands and agrees that .t cannot use any federal funds, either directly or indirectly in support of any contract or suba• card to either the Association of Community Organizations for Reform Now (ACORN) or its subs without the express prior written approval of OJP. 15.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving ", 74 Fed. Peg. 51225 (October 1, 2009 ), and § 316.305, Fla. Slat.,, the subrecipient _� encouraged to adopt and enforce policies banning employees from text messaging vihile driving any vehicle dur'ng the course of performing work funded by this subaward and to establish workplace safety policies and conduct education, aviareness, and other outreach to decrease crashes caused by distracted drivers. 15.0 DNA Testing of Evidentiary Materials and Upload of DIVA Profiles to a Database - If JAG program funds will be used for DNA testing of evidentiary materials, any result'ng el DNA profiles must be uploaded to the Combined DANA Index System (CODIS), by a government DNA lab vfith access to CODIS. No profiles generated with JAG fund in g may be entered into any other non - governmentai DNA database without prior express written approval from 8JA. In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS (the National DNA Database operated by the FBI ). 17.0 Environmental Requirements and Energy - For subarfards in excess of $100,000, the subrecipient must _amply , .-Jth all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 1 ,I.S C. § 1857(h)iy section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and Errnronmental Protection Agency regulations (40 C.F.R. § 15 )• The subrecipient must comply with mandatory standards and po ices relating to energy efficiency vihich are contained in the state energy conservation plan issued in compliance .vith the Energy Policy and Conserfat;on Act (Pub. L. 94 -163, 89 Stat. 871), if any. 18.0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it receives an a yard of federal funds other than this a and those av/ards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplicat'on of fund ng. SFY2017 JAG Standard Conditions Page 22 of 23 Rsf. 09./2016 Packet Pg. 821 C.21.e 19,4 Compliance with 41 U.S.0 § 4712 - T he subrevp:ent rr•1 - ist Col - npl y �%-- h all applicable provision of 41 U.S.C. � 4712• including 2 1 app cable provisions that prohiwEt, under specified c rcurns'ances, d scrim inat' o^ aga nst an emp Icy -W as repri_aI for tha employee s d- sclosur-= of i inform atia7 related to gross mismanagement of a federal grant, gross waste of federal finds and abuse of auk relating to a federal grant. a substantial or spec'Fic danger to public health or safety, or a violat on of Iasi rule or regulation related to a federal grant SFY2017 JAG Standard Ccnd tions Page 23 of 23 Re.. 09 2016 Packet Pg. 822 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including 5trikeovers, whlteout, etc. are not acceptable, State of Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: Typed Name and Title: Fetrina T. Herring, Bureau Chlef Date: r Subgrant Recipient Authorizing Official of Govemmental Omit (Commission Chairman, Mayor, or Designated Representative) Typed Name of Subgran# Re i ie t: �, Monroe Count - Board of Coun ty Commissioners Signature: Typed Name and Title: f Heat4er �Xrruthers, Manor Date: _August 24, 20f6 Implementing Agency Official, Administrator or Designated Representative Typed Name of Implementing Signature: Typed Name and Title: Date: Aug 24, 20 Application Ref # 2017 -JAGC -3047 Contract - JAGC -MON R--- Ruse Reference 11 D -9 005 OCJG -005 (rev October 200 5) Nionroe County Board of County Commissioners or Section #6 Page 1 of 1 C.21.e Packet Pg. $23 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Insert Certifications and Authorizations here. Application Ref # 2017 -JAGC -3047 Contract 2017 - JAGC - MOLAR -1 -F9 -075 R� a Reference 11 p 5C6 QCJG - 1.15 {rev Octocor 2005; Section #7 Page 1 of 1 C.21.e Packet Pg. $24 C.21.e CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan {ESOP} Requirements Please read carefully the Instructions (see belrnv) and them complete Section: i or Section B or Section C. not all three If recipient corn Ietes Section A or C and sus ants a sing award over 5300, 000, in addition„ Please complete Section 0, Recd ient's Name: Monroe County Hoard ofCounty Commissioners Address: 11 imonton Street Key Wet 4 Is a enc a; ❑ Direct or ❑ Sub recipient of OJP. DVW or COPS funding? I Law Enforcement Agency? rJ Yes a No DUNS Number: Vendor Number (only if direct reci dent) Name and Title of Contact Person: Telephone Number: 305 -292 -4482 1 E -Mail Address: del oachhartle- ]aura @rnonroecoun -fl. ov See tioa A— Declaration Claiming Complete Exemption from the EEOP Requirement Please Check all the jollouing bows that Apply, ❑ Less than Fifly employees. n Indian Tribe o Medical Institubon. o Nonprof t0rganization o Educalioral Iartirsticn a Reuivin3 a single a•fiard {s} less than 525,C00. 1, [responsible ofJ certify that [recipient] is not required to prepare an EEOP for the reasons) checked above, pursuant to 28 C.F.R § 42.302. 1 further certify that [ recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the deli"•ery of services. If recipient sub grants a single award aver 5500,000, in addition, please complete Section D Print or T)re Name and Title Si gria Date Section B— Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an ESOP Is on File for Review If a reclplenr agency hat fijry or more employees and is rereiving a single award or, subaxard, of 5 2S, 000 or mare, but less than 3300,000, then the reripiral agency does not have ro submir an ESOP to the OCR jor review as lung as it certifies the falf raving (42 C. F.It §42,305): 1, Heather Carruther Ma or [responsible official], certify that - Mon roe _qun_ty Bparsl_of County Commissioners [recipient], which has fifty or more employees and is receiving a Single award or subaward for $25,404 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt_ E. 1 further certify that within the last twenty -four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civ I Rights, Office of Justice Programs U S. Department of Justice. The EEOP is on file at the following office. Calvin Min, EEO Officer, Monroe County oard of County Commissioners [organization], 1100 Simonton Street, Key West, FL 33044 -3110 [address]. Heather Carruthers Mayor August 24, 2015 Print or T e Name oral Mle attire Date Section C-- Declaration Stating that a E OP Sh r F Has Seep Submitted to the Office for Civil Rigbts for Review If a recipient agency h jlfiy orrrrore employees arrd is receiving a single award, of 3500, Ciro or mere, then the recipient agrrcy muir send an EEOP Nwri Form to the OCR far review, 1, [responsible official], certify' that [recipient], which has fifty or more employees and is receiving a single award of $504,000 or more, has formulated an EEDP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [dale] to the Office for CiviI Rights, Office of Justice Programs, U.S. Department oFJustice. I(recipient sub - grants a single award over 5500, 000, In addition, please complete Section D Print or T Name and Title SiEwturl Uotd Packet Pg. 825 C.21.e EL 0 L d U U C7 _ C7 C7 Q m w a LL 0 _ d E d E Q a w m E m m L a x u, E U f4 a.� a-� Q Packet Pg. $26 C.21.e INSTRUCTIONS Completing the Certification Form Compliance with the Equal Employment Opportunity Plan (ESOP) Requirements Tha Federal regulation; Imp Iamanting the Omnibus Crime Control and Safi Street; Act (Safe Streets Act) of 1968, as amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's administrative provisiorts to create, keep on ri le, submit to the Office for Civil Rights (OCR) at the Office of Justice Programs (0.1 P) for review, and implement an Equal Employment Opportunity Plan (ESOP). ,Sea 28 C.F.R. pt. 42, subpt. E. A] I awards From the Office of Community Oriented Policing Services (COPS) are subject to the EEOP requirements; many awards from DJ P, including awards from the Bureau of Justice Assistance (BJA), the Df#ice of Juvenile Justice and Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEDP requirements; and many awards from the Office on Violence Against Woman (Ole W) are also subject to the EEOP requirements. Ifyou have any questions as to whether your award from the U.S. Department of Justicc is subject to the Safe Streets Act's EEOP requirements, please consult your grant award document, your program manager, or the OCR, Recipients sbould complete eirher Section A or Section B or Section C, not all three. If recipient completes Section A or C and sub- grants a single avvard over 5500,000, in addition, please complete Section D. Section A The regulation; exempt some recipicrsts from all of the EEDP requirements. Your organization may claim an exempt "ton from all of the EEOP requirements if it meets any of the foIIowing criteria: it is a nonprofit organization, an educational tnstitution, a madicaal institution, or an Indian tribe; or it received an award under $25,000; or it has less than fi employees. To claim the complete exemption from the EEOP requirements, complete Section A. Section B Although the regulations require some recipients to c real =, maintain on file, and implement an EEDP, the regulations allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local government, art agenc of state o n local govemment, or a private business; and ( have fifty or more employees; and (3) have received a single grant award ofS25,000 or more, but less than 5500,000, may claim the limited exemption from the submission requirement by completing Section B. In completing Section B, the recipient should note that the ESOP on fila has beer prepared within twenty -four months of the date of the most recent grant av►ard. Section C Recipients that ( I ) are a unit of state or local government, an egency of state or local government, or a private business, and (2) have fifty tar more employees, and (3) have received a single grant award of 5500,000 or more, must prepare, maintain on file, subnrir t:; Me OCRfor review, and impl =merit an EEOP. Recipients that have submitted an EEOP Utilization Report (or in the process of submitting one) to the OCR, should complete Section C. Section D Recipients that (I) receive a single award over S500,000; and (2) subaward a single award of 5500,000 or more must provide a list; incl :ding, narne, address and DLTNS A' of each such sub - recipient by completing Section D. Submission Process Recipients should download the online Certification Forth, complete required sections, have the appropriate of"ticial sign it, electronically scan the signed document, and then send the signed document to the Following a -ma il address: EEOPForms.,Eusdoj.gov. T'lie docum?ni rrrust hm�e the follafviirgtitla ESOP Certificarian Ifyou have questions about completing or submitting the Cc rt! 5 c at i a n Form, please contact the Office for Civil Rights, Office of Justice Progrars, 810 7th Street, NW, Washington, DC ?0531 [Telephone: (2 02) 307 -4590 and TTY: (202) 307 - ?027). 1111 -034� & rat flr a3tr i= >> t, Packet Pg. $27 C.21.e Public Reporting Burden Statement Panerti ork Reduction Act Notice. Linder the Papen� ork Redu -tion Act, a person is not required to respond to a col Iectian of information unless it displays a cu reni valid 0i0 B control number. We to' to Crean Foi and instru :l ion s that are accurate, can bee ii understood, and «hich impose the least passible burden an you to provide us with i n fo,-Ma ti on. The estimated minimum average time to complete and file this application is 20 minut.s p er form. If you have any comments regarding the zccuracy of this estimate, a suggestions far maz.ing this form simpler, you can «rite to the Office ofJustic- Programs, 810 7th Street, N. W., Washington, D.C. 20531. Packet Pg. $2$ C.21.e CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION[, AND OTHER RESPONSIBILITIY MATTERS; AND QRUG -FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program j Form Provided by the U.S, DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the Instructions for certification included in the regulations belvre completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying` and 28 CFR Fart 57. 'Govemment -wide Debarment and Suspension (Non procurement) and Govemrnent•wide Requirements for Drug -Free Workplace (Grants) The certifications shall be treated as a material representation of fad upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement (b) Have no t vvlt�in a thme-yes period preceding this aecn 1. LOBBYING be convicted of arhad a cW against n pudgement rendered against them f_r eemmisslon of fraud a a criminal offense in oannectlon.wiM As requlmd by Section 1352, Tdte 310 Me U S Code and imparnehted at 20 obtain [mg, a its mptfng inotnaln, or performing a pubfk [Federal, Stan CFR Part a4, for persona ants ring in fa a grant or eodp=4fivis ogratment over or loeaq •ronsacdon or conira at unde r a publlc transacSon, violation or f 100 00, as defined at 2a CFR Part e9, the applfeanl canine s that Federal c Slate antitrust statu Jos or commllsian of arobet2lemenL MoR forgery. bribery, Is Is kation or destruction of recatds, making lay Na 1@4a Ali appropriated funds have been paid or will be paid, by or an behalf fall a aLrtamants. or rwcah rug atclon property; of the undersigned. to any person for inrivancing or suempdnq to wuanee an afncar or employee of any agency, a member or Congrass, an ower or empfoyae (c) Am not presantly Indd d far or mharwfsa crImInalty or civilly of Congraaa or an orpfayes of a 6temberof Ccrgrims in connectionwtth the charged by a gavamnenlof ar*y (Federal. Stale, or local) wih mal <ng of any lode rai grant the ante ring Into of an =openLve agreement, arse ecmmisslon of aryof the offenses ■numerabad in paragraph I 1) ( b) of the extension, con5nustion, renewal, amendment or modirrcadary of any federal this certification, and grant oraaperstiva agmomen4 [d) Hava red Iwdnin a trues• yearpadod preceding this appllcalion (b) if any funds otharcwnloderol appropriated funds have been paid orvr'I be had one or mare public Wnaac kn3 (Federal Slate, c loeat) paid ba any person inlluenang or a Kemp Ug to influence on ofhcar or employee of terminated for cause or default; and any agency, a memberof Congrea5. an dkar or an employee of Congress, Bran amplayas of a me mber of Congress In conatckri vrlh this federal grant or S. Whets the applicant is unable to M;&y to any of the stataments h caaparotive agreement, the undersigned shall compiete and submit Standard Ns ceffiiralion, he or she shall adanh an esrfanawn to tf;is Form - LCI., - Dlsdosum of LobLy:rtg AC'bvit*3', In acardonce with its instruclions appfcalkn (c) The undersigned sham require thal ats language of this teevrrrs9ern be inc>rtded in the award documents lot as subawarda at sit liars (irclud:ng subgronts. 3. DRUG -FREE WORKPLACE: contracts un der gmnts and cno petatrea agnerneMs, and subcontracts) and 11 t as (GRANTEES OTHER THAN INDIVIDUALS) su bra eplents shall sanity and dlaclosa acc rdingly As requked by rho Drug -Free VVark place Act or 19aa and 2. DEBARMENT, SUSPENSION, AND OTHER lmpfemWed at 2e CFR Part 57, Subpart F. for grantees, as derined at 23 CFR Part 57 Sections 57 515 and 67 a20- RESPONSISIUTY (HATTERS !DIRECT RECIPIt;" A. The apMkant eer6os that dwill or Wit continue to provide a drug - free workp(aca by As required by Execubve Order 12549 Debarment end Suspai :an, and implemented at 2a CFR part 57, for pmspeckva parecipants in primary covered la) Pubflshssg a statamart mtdytog arnplayees that the unlawful transactions, as desired at 2E CFR Part 57, section 67 510 • manufacture distribution, dispensing Possession. or use of a aarsbo0ed 4ubstance Is Frohiblied In rid grsn tea's workplace and A ilia appsant certras that it and lb pritcpals specifying the acdona that vrgl be taken against amploysea rat vfolslicA of such prohMon. (a) A..a not pm sandy debarred IuspaAdad, proposed rcr debarment declared moil :ble, sentenced to a denial of federal benefits by a Stale or Federal wart or (bi Estabi -sting In an -going drug -free awareness program to irl m vVuntoCy ex.7uded hem aavamd transactions by arty federal department or amptayees about. ag ancy: (1) The dangers of drug able h the workpfaca (2) The grantee a policy d martaining a drugdrre wa kplaoe (3) Arty avalabla drug counseing, rehabooU an, and amplayee assistonceprrgrarm. and (a) The paasitles the may be imposed upon employeas rardrup abuse VoLadans ocxrring In the workdaoe FDLEJA G Grant &Aficauon Pacilra a Lobbying Debarment. Susp ension, and tarry -Frye Wv ate cerffflcation Page 1 Packet Pg. $29 C.21.e CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBIL1TIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (c) Making n a re imment that aAz h amprayas to be ■ngagW In the per Poi srta-. ce of the grant to given a Cc FY of the statement requrred by peragraph (a) (d) Nolrfyinq the errpicyee in the statement raquln sd by parAgraph (a) trat. a s a condlyerr of amptayrrenI under tha grant, ma errp$Cyee ML III Abide by #ia terms of the statarnatit: and 121 Notifi ere emp ryor in wntirg of h.s or her convlclon for a vWa9an cf a Chedt hera _ It there are warkplaras on rda Shat are nct Idantyled MmInal drjg statute ocaxrtnq In me work Flaee rlelplar than Five calerdar days hen after the ccnvcdcn; Soclon 97 538 of the regulat]ons provides that a grant ea mat is a (a) ?Iatdying ft's agency in wnUng wdhlrr 10 calendar day s attar receivkrp noke Stale may alert ro make one caniliomiea it each Federal fiscal year under tuhparagreph (d) (2) from an errployee c otheewtsa racehrkrg iewat notice A ropy of whth should be Included wlth each application for cf such txmicWn Employers of convicted emptcyees must provide notice Department of Justice funding States and State aga.icies may elect including posidan We In: Department of Juska. Ofil" crl Justice Programs to use 0.1P Form A061i7 ATTN Control 0elk. 873 India no Avenue N W . Washing ten 0.0 20531 Notica ehalt Include the Identification number(s) of each aRecled 8raat, Ch ark here _ If the State has elected to ccrnpfeta 0 J Form +3117 (Q 7shing one cf the feilming aclone, within 30 calendar days of rme.vfrg ratica under subparagraph (a) (2). whn respeel to any amptayeawho la a*convicted- 11) Taktog appropruits personnel actfcn against such an amptcyea up to and DRUG-FREE WORKPLACE Irtduding termination, ccnel3ton] with Ste raquimmersts of the RehaMAUen ALI of (GRANTEES WHO ARE INDIVIDUALS) 1873, as amended; er As required by We Drug•Fiea Workplace Act of 148a. and 121 Requ'rhrig s:nch employee to parWpate satistactorily in ■ drug abuse lmpemar4ed at 28 CFR Para e7, Subpart F. ter grantees as de5red assfstanCa or rahab@lrawn program approved for such purposes by a Federal. at 29 CFR Part 67, 5eetions 57115 and 67 62a- State, oncost health, law anlomement areprer appropdato agency A. As a mr4*m of the grant I cedity that I wH1 not engage In the igI Making a good Faith aMon to oonllnue la mafntaln a druU4." work plaza vntawtut marnrlacture, distrlbudon dispensing, possassian or use of tnrough Implament3t:on of paragraphs (a) (bt (c), 1d) (a) and (D it controtlod eub stanza In mrrducOg any e..vitlr with tlragnint: and S. The grantee may insatt in rise space pr v4ed below the tita(s) for the S. It conviclad of a criminal drug offeme result;ng from a rioladcrt pertormanca of work done In cormec5on with Iha spedfic grant ocauntng dWng the ccnduo. of any grant activity I writ report the conftSee. inwdUng, within 1a calendar days of the cmvictirin. to Place of Performance ESeeet address City county state sip code, Department of Arm ka. fhTita of Justice Programs A7rN Control Dark, 633 Ind ana Avenue N W WashrgIon D.0 24531 As the duly authorized representative of the applicant, I hereby cerbfy that the applicant will comply with the above t er dficalions 1. Grantee Name and Address - Monroe nt 1 1 Im nt n t W 4 2. Project Narne. Women's [ail Incarceration Drug Abuse Treatment Program 3. Typed Name and Title of Authorized Represenlat ye Heather Carruthers, Mayor 4 Signature 5 Rate Auzust 24, 2016 FDLEJAG Omni R flcedon Packs tit Lubb . Debanrsent Sus sloe and •Fraa W :ce CarfMcellan Page! 2 Packet Pg. 8 0 C.21.e ATTACHMENT C PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 1 have read the above and state that neither h 1` ,( 1 — (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within # e last 36 months. (Signature) Date: I STATE OF; --2WAL COUNTY OF. M 1 1 V Subscribed and sworn to (or affirmed) before me on (date) by (name of affant). Heo i s-nersnnally k nown to mete has produced as identification. (type of identification) iAga5��W NOTARY PUBLIC My Commission Expires: �f ^ 's CAROL A OOCHaw ' Notary Public - 51ale o! Florida My Comm Expires Jun T, 2018 Commission M FF 104268 Packet Pg. 831 C.21.e ATTACHMENT D SWORN STATEMENT UNDER ORDINANCE NO. 010 - 1990 MONROE COUNTY, FLORIDA (Company) "...warrants that helit has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 0 1 19 90 or any County officer or employee in violation of Section 3 of Ordinance No. 410 - 1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." (Signature) Date: _ 1 0 - L J 1 �a STATE OF: �jPA COUNTY OF: MN 6� Subscribed and sworn to (or affirmed) before me on N ±j, (date) by ). K (name of affiant). Heegi is_ personally known to me or has produced (type of identification) as identification. r NOTARY PUBLIC My Commission Expires: 'a:';•, CAROL A OOG14OW v '? • ''. N❑laq Public - Stase al Florida r My Cvmm Expires dun T. 2016 commisslen # FF 104268 Packet Pg. 832 C.21.e ATTACHMENT E DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 1 Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (f ). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 5. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. (Signa u () Date. L' STATE ■ tr IJ1r COUNTY OF; HQVI_RI& Subscri ed and sworn to or affirmed) before me on Ocr 4, y} I'a (date) by K P& (name of affiant). He L$9 is p ersonall ro uced (type of identification) as identification. CAROL A. DOCHIA" ��• ;` Notary PubliC . State of Flur:33 My Comm. Expires Jua 7, 2018 commission N FF 104268 ''rerun NOTARY PUBLIC My Commission Expires: � h 1 ( Packet Pg. $33 C.21.e ATTACHMENT F COMPLIANCE WITH COUNTY GUIDELINES The PROVIDER must furnish to the County the following items: (a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status; (b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of exemption from registration as per Florida Stature 496.406. (c) List of the Organization's Board of Directors of which there must be at least 5 and for each board member please indicate when elected to serve and the length of term of service; (d) Evidence of annual election of Officers and Directors; (e) Unqualified audited financial statement from the most recent fiscal year for all organizations that expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions recommendedltaken; 1. It the PROVIDER receives $100,000 or more in grant funding from the County an audit shall be prepared by an independent certified public accountant (CPA): a. The CPA must have a current license, in good standing with the Florida State Board of Accountancy: b. The CPA must be a member of the American Institute of Certified Public Accountant (AICPA); c. The CPA must maintain malpractice insurance covering the audit services provided and d. The County shall be considered an "intended recipient" of said audit." (f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; (g) Organization's Corporate Bylaws, which must include the organization's mission, board and membership composition, and process for election of officers; (h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and alcohol free workplace provisions, and equal employment opportunity provisions; (i) Specific description or list of services to be provided under this contract with this grant (see Attachment B); 01 Cooperation with County monitoring visits that the County may request during the contract year; and (k) Other reasonable reports and information related to compliance with applicable laws, contract provisions and the scope of services that the County may request during the contract year. Packet Pg. $ 47 Page 909 TITLE 8- ALIENS AND NATION SUIISCC. (dl(l Pub L- 107-56. §416(c)III. inserted ". other approved educational institutions.• after "higher education in Introductory provisions. Suhsec (d)il,(A) Pub L- 107 M. §d.1G(c)i2:, lnvcrt-d or other approved rducatlonal institution.' aft, .r "higher education . Subset ld'(2). Pull. 1,. 107 -56. 1116(c (3) irsertrd other approved educational lnLi ML11Lion," after "higher education' . Subset. (e)[11. (2) Pub l.. 107 -56. §416(c)(3)• wIOLh di- rected insertion of ', other approved educational Instl- tution.•• after "higher education in pars. (1) and 12. cauIrl not lrs: executed because the. words '•higher eclu- caLlon" did not appear. Sou 2900 Atnondmunt notes below. Subset:. (h:(3) Pul)_ I,- 147 56. §916(clf4:, added par. (8�- 2000- Subsec. (d)(D Pub. I, 106-396. §706(2). insetted "Institutions of hlu'her edu•ratition or exchange visitor programn after "by in Introductory provisions. Subse (e):I) Pub I, 10&-M. §4fS4;i ), In intr ediml,ory provisions- Fubstituted ' the Attnrney General" for "an approved institution of higher education and a des- ignated exchange visitor program ' and '•a time prior to the alien heing z.lassifled under subparagraph (F . [.1). or' (hl) of section 11011x1(15) of this tide." for "the Urne •'W when the alien first rer;isLers with the instlLu- Llon or program after entering Lhe linitttd State•,. or "(A) In a case where a registration under subpara- graph (AI aloes not exist, when the alien first com- menccs aWvItIes in the United States with Lhe irlstl- tnLlon or program. StIlLmL (e)•.2) Pub 1, 106.396. JIM(2), amended head ing and LexL Of par (2) Kenerally Prior to amendment. text read a-9 follows: 'An approves! InsUtutlon of higher education and a desisrnated exchange visitor pmgr:am shall romlt the rtes collected under paragraph t 1) to 1,11•' Attorney Goncral purxuonL to a 4c :1hcduIP cstahliahcd b� the Attorney G•mtsral.' Subsec. lel(31 Pub 1, 106496. ¢ 11}i' l). Substituted 'Allen who Sneks for •'alien who has" and - who scekv to s•omo - for "who has came Subsea. (e:(4) A) Pub. I,. IM -553 insertu[I bufore pL- Had at end Of seLOnd aSnLence ext;ept that. to tine case of an allen admiLLed under section 1101:a)(1,51rJi of this title az an au pair. ramp counselor, or participant In a summer work travel program, the too shall not ca- ecerl $35" Without refernni :O to amendment marls by Pub. L. 106 -396. §40C41(A7 , In cc helow. Pub. L. 106 -395. $ 404(4 it A). Inserter] craforo porrod at end or "cc nd tientcn( %o ex(:opt that- in the r wse of an alien admitted under section 11011 aY 15 {,l) of this title as an all pair, camp counselor, or parts Ipant in a sum- mer work travel program. the fact shall not excead S40 Sea amendment note above. Suhsco. (a)(3HB). Pub. L I06396- §401(4) W, inserted at and "Such elponses include, but are not nocessarlly limited to, those incurred by the Secretary of State to connection with the program under subsection eat of this section " Suhacc. cc)(5). (n)- Yuh, L. 106 -196. § 30.133. added para. 151 and (6r. Ssibmc. ig)(1). Yuh. L. 106 -390, §305. amended hcadIng and text or par. :1: general ly. Prior to amendment, rexr read as follows: "[AI Iti aEyi IAAt. -Not lat;ir than 6 months after the suhmisiloa Of Lh report roriulresl by Kuhsrctinn (f) of this sccticn. the Attorney General. i11 voneultatte n with the Secretary of State and the Secretary of Edu- catinn. ShaII commence e;tpunsinn of the prnPrram rn cover the nationals of all countries - •'(B) DEAMEN - Such expansion :shall he : ompleted not later than 1 year after the data of the submission of the report reforr. t::, in subsection (f) of this se:- Lion." SuIrticu. 'h)(2I(A). Puh. L. 106 -3. , §406 suhstituted • Secretary of State for Tirer-tor of tho United Statrs Information Agency". §1373 AH01.ITION OF IMIMFORATINN' .ANo NATUVAIAZATIW,: SI - , IWICF AN1) 7HANSF'EIt 0F FI;tii7Tt0:7S For abolition of In=1gration and +Naturalization St�rvi e. transfer of fun:tlons, and treatment of related references, nee note net out under section, 155I of tbl!• title, F ORF.IG.L' STUT3! NT lIn'.tirigRltiG PROGRAIrr 1 I,. 107 :i5. title B ¢9lfcal, ilr1. Oct- 26, 2001, 115 SLat 354, provided that ' (a) Fum, IMPC.EMENTATMN' AN *D F, \I.- INSION OF FnR- MUN STUDENT VISA NIGNMO LNG PROGRAM REQUIRED.- - 'Me Attorney General, In ronRultation with Ltle Sec - rnlary of SLatc. shall full} impiemonL and expand the program established by sectlols fril(a) Of 1 Mcgal In:- miigation Reform and Immigrant Responsibility Act of 1419E :0 Li.S.C. 1372[x)). '•(bl I?S TFGfLA Lvrrn PnItT OF E• ,R.F L - .7oti -for each alien with respoct to whom infaT'ma- Lion la collectorl under section 6.11 of the Illegal Immi- gration Reform and Immigrant Hesponzibility Act of 1996 8 t; -S -C. 1372). the Attorney General. in uonsulLa- tion with the Secretary of Statt), shall include Informa- tion on the date or entry and part of entry." ¢ 1373. Communication between government agencies and the Immigration and Yatu- ralization Service (a) In general Notwithstanding any other provision of Fed- er•al. State. or local law. a Federal. State. or local government entity or official may not pro - hibit, or in any way restrict, any government entity ni• official from sending to. or receiving from. the_ Immigration and Naturalization Serv- ice Information regarding the citizenship or Im- migration status, lawful or unlawful. of any In- dividual. [b) Additional authority of government entities Notwithstanding any other provision of Fed- eral, State, or local law, no person or ag may prohibit, or in any way restrict. a Federal. State, or local government entity from doing any of the following with respect to information retlardinir the immigration status, lawful or un- lawful, of any Individual: (1) Sending such information to, or request- ing or receiving such information from. the Immigration and Natu1•all2ation Service. (2) Maintaining such information. (3) Exchanging such information with any other Federal, State, or local government en- tity. . (c) Obligation to respond to inquiries The Immigration anti Naturalization Service shall respond to an in <lutry by a Federal. State. or local government agency, seeking to verify or ascertain the citizenship or Immigration status of any indtvidual within the Jurisdiction of the agency for any purpose authorized by law, by- providing the requested verification or status information. (Pull. L. 1x9 -208, div. C. title V1. §692, Sept. 30. 1996. 110 Start. 3009 707.) CowpicnTinti WRY enacted as part of the IfleKal Immigra- tinn Reform and Immigrant 13espattsibility Act of 19%. and also as part or than Omnibus Consolhiated Appro- priations ALt. 1997, and not as part of tho Imrr11grWon and Nationality ALA which enmpriccs this chapter. C.21.e Packet Pg. 835 C.21.e § 1374 'TITLE 8— ALIENS AND NATIONALITY A13o1.r 1u%' oF IN(}nGRATION ANh NATUR.AIdZd.71oN SFKVrct A.% j) TRA N'S FF.it 1) Y FbNC'rIONs For abolition_ of I1nmlKration and Naturalinvion Serrice. tranuler of fllnetivns. and treatment of related rererences. sec note set (JUL uncles section 1651 :'f this title- 1374. Information regarding female genital mu- tilation (a) Provision of information regarding female genital mutilation The Immigration and Naturalization Service tin cooperation with the Department of State) shall make availabl? for all aliens who are is- sued immigrant or nonimmigrant visas, priLr to or at the time of entry into the United States, the following Information: (1) Information on the severe harm to phys- ical and psychological health caused by female genital mutilation which is compiled and pre- sented in a manner which is limited to I.he practice itself and respectful to the cultural values of the societies In which such practice takes place. (2) Informatton concerning potontial Ioval consequences in the United States for (As per - forming female genital mutilation, or (B) al- lowing a child under his or her care to be sub- jected to female genital mutilation, under crimital or child protection statutes or as a form of child abuse. (h] Limitation In consultation with the Secretary of State, the Commts -loner of Immigration and Natu- ralization shall lduntffy those countrl =:s in which female genital mutilation is _:ommonly Practiced and. to the extent practicable. limit the provision of information under subsection sal of this section to alien; from such countrie.�. (e) "Female genital mutilation" defined For pure ,ses of this section, the term ' femal _- genital mutilation" means the removal or infibulation (or both) of the whole or part of the clitoris, the labia minora, or labia majora. (Pub. L. 104 --208. div. C. titlo VI. §644, Sept. 30, 1996, 110 Stat. 300 i 08. ) CCIQIFICATION .:CCU 7n ws'v enacted aw part of th- Illegal Immigra- tinn Reform and Immigrant Responsthllity Act of 1446. and also as part of the Omnibus Consolidured Aplit =.�- prlations act. 1497. and not as part of the Immigmtif)n and NoLtionality Aot which comprises this chapter. AgoL.ITION OF IMMIGRATION AN]] NATL'FLMAZATIOS' SERVICE 'LNn Tli.1NSFER OF F UNCTION', For nilnllLion of irnmigratlon and Naturnlizatir:r_ Serc•ice. Lransfur of Amctlona. and Lreatment of r lat -.l reforcn e.L;, ccc not( KeL nit coder :_ •+ t[nn 1651 of Lltl? title 11375. Repealed. Pub. L. 169 -162, title VIII, §833(9), Jan. 5, 2006, 119 Stat. 3077 Sectlon• Pull. L. 101 -208. div. C. title VI, 1652, SepL 'Ii+ 1396 110 S' -a L. 300-:1 E . relOLLtd to nlaII -ncdL r bride hu ±l ness Page 410 § 1375a. Domestic violence information and re- sources for immigrants and regulation of international marriage brokers (a) Information for K nonimmigrants on legal rights and resources for immigrant victims of domestic violence (1) In general The Secretary of Homeland Security, in con- sultation with the Attorney General and the Secretary of State, shall develop An informa- tion pamphlet, as described in paragraph r2i. on legal rights and resources for immigrant victims of domestic violence and distribute and make such pamphlet avallahle as de- scribed in paragraph (5). In preparing such ma- terials, the Secretary of Homeland Security shall 'Onsult with nonKovernmental organiza- tions with expertise on the legal rights of im- migrant victims of battery. extreme cruelty. sexual assault, and other crimes - (2) Information pamphlet The information pamphlet developed under paragraph (1) shall include information on the following: (A; The X nonimmigrant visa application process and the marriagF -based immigration process, including conditional residence and adjustment of status. , B) The illegality of domestic violen•:_e, sexual assault, and child abu:ie in the [rotted Staters And the dynamics of domestic vio- Ie n: e. s C: Domestic violence and sexual assault services in the United States, including the National Domestic Violence Hotline and the National Sexual Assault Hotline. (D) The legal rights Of immigrant sic tlms of abuse anti other crimes in immigration. criminal Justice, family law, and other mat - ters, including access to protection orders. (Et The obligations of parents to provide child support for i hildren. :F1 Marriage fraud under United States immigration laws and the penalti _ -s for com- mitting such fraud. (G] A warning concerning the potential use of K nonimmigrant visas bt; United States citizens who have a history of committing domestic violence, sexual assault. child abuse, or other crimes anti an explanation that such acts may not have resulted in a criminal record for such it citizen, r.li1 Notification of the requircmont under subsection (d)(3)(A) of this seutton that International marriage brokers provide for - elgn national clients with background Infor- mation gathered on United States clients ftom searches of Federal and State sex of- fender public registries and collected from United States clients regarding their mari- tal history and domestic violence or other violent criminal history, but that such Infor- mation may not he complete or accurate be- caus the United States client may not have a criminal record or may not have truthfully reported their marital or criminal record. (3) Summaries The Secretary of homeland Security, in con- sultation with the Attorney General and the Packet Pg. 836 C.21.f EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 18`� day of January, 2017, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care Center, Inc., d/b/a Heron Assisted Living hereinafter referred to as "AGENCY." WITNESSETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Guidance /Care Center, Inc., d/b /a Heron Assisted Living Prevents Recidivism program; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application For the Edward Byrne Memorial Assistance Grant, NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from October 1, 2415 through September 30, 2017, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined in the Edward Byrne Memorial Justice Assistance Sub -grant Award, attached and made a part hereof (Attachment B), 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $39,979. All funds shall be distributed and expended in accordance with the units of service and unit rate identified in the Project Budget Narrative as outlined in the grant agreement. 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled `State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment B). 5. BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Edward Byrne Memorial Justice Assistance Sub -grant Award funds. The AGENCY shall provide all documents and information as set forth in Attachment C prior to billing and payment. The AGENCY shall render to the COUNTY a detailed quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included in your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is required as part of this Packet Pg. 837 quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the unit cost of the services, and all other information required including supporting documentation validating delivery of services. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. (c) The County shall only make payment subject to the funded amount above, for the documented services provided which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment B - Edward Byrne Memorial Justice Assistance Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the form of a letter, summarizing the units of services with supporting documentation of service delivery attached. The letter should contain a notarized certification statement. An example of a payment request cover letter is included as Attachment A, 6. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 9. NOTICES - must be given by written requested, and sent to: FOR COUNTY: Grants Administrator 1140 Simonton Street Key West, FL 33040 Whenever either party desires to give notice unto the other, it notice, sent by registered United States mail, with return receipt FOR PROVIDER: Maureen Kempa, MA, NCC LMHC Area Director Guidance/Care Center, 3040 41" Street Ocean Marathon, FL 33050 Inc., d/b /a The Heron Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 14. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding From the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address C.21.f Packet Pg. 838 C.21.f specified above. The COUNTY shalt not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days In order to cure the material breach of the contract. If, after thirty (36) days, the breach has not been cured, the contract will automatically be terminated. 12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. 14. INDEMNIFICATION - The AGENCY agrees to hold harmless, Indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. 15. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this t TKshali be valid only when expressed in writing and duly signed by the parties. ;• ,. N ESS WHEREOF, the parties to this Agreement have caused their names to be i Ps�,�fixed. a the proper officers thereof for the purposes herein expressed at Monroe nt y. rt. o on the day and year first written above. BOARD OF COUNTY COMMISSIONERS TEST-- vin adok , Clerk OF MC COUNTY ORIDA By: By J T Deputy Clerk Mayor/Chairman Witne Guidance/Care Center, Inc., d/b/a Heron Assisted Living By Packet Pg. 839 C.21.f ' l �i��� � Title: __ fof,A= (-r `"' � Packet Pg. $40 C.21.f ATTACHMENT A ORGANIZATION LETT'ERH EAD Monroe County Board of County Commissioners Finance Department 500 Whitehead Street Key West, FL 33040 Date The following is a summary of the units of services provided for (Organization name) For the period of Number of Units Unit Iype Provided LQr Program Unit Cost AmoUnt Due Service provided xx.xxx $ xx.xx $ xxx.xx Service provided xx.xxx $ xx.xx $ xxx.xx (A) Total $ x,xxx.xx (B) Total prior payments $ x,xxx.xx (C) Total requested and paid (A + B) $ x,xxx.xx (D) Total contract amount $ x,xxx.xx Balance of contract (D C) $ x,xxx.xx I certify that the above services have been provided to the clients and that the units are accurate and In agreement with the records of this organization. Furthermore, these units are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for payment to any other funding source. Authorized Signatory Attachments (supporting documentation) Sworn to and subscribed before me this day of 20_ by who Is personally known to me. Notary Public Notary Stamp Packet Pg. 841 C.21.f FILE Florida Department of Business Support Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Richard L. Swearingen Tallahassee, FL 32302 -1489 Commissioner (850) 617-1250 www.fdle.state.Tl. us Ho JI42 AJ OCarruthers Mayor Monroe County Board of Commissioners 530 Whitehead Street Key West, FL 33040 -6547 Re: Contract No. 2017 -JAGC- MOLAR -2 -F9 -112 Dear Mayor Carruthers: Rick Scott, Governor Pam Bondi, Attorney General Jeff Atwater, Chief Financial Officer Adam Putnam, Commissioner ofAgriculture The Florida Department of Law Enforcement is pleased to award a Justice Assistance Grant (JAG) Countywide Program subgrant to your unit of govern ment in the amount of $ 39,979.00 for the project entitled, ASSISTED LIVING PREVENTS RECIDIVISM. This subaward is approved under Florida's state JAG award 2016 -MU -BX -0073 from the Department of Justice (DOJ). These funds shall be utilized for the purpose of reducing crime and improving public safety and the criminal justice system, Enclosed is a copy of the approved subaward application with the referenced contract number and standard conditions. This subaward is subject to all administrative and financial requirements, including timely submission of all financial and performance reports and compliance with all standard conditions. Information from subawards and performance reports are provided to the DOJ Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency Act (FFATA) systems to meet federal transparency requirements. Contract and grant information is also provided to the State of Florida, Department of Financial Services (DFS) via the Florida Accountability Contract Tracking System (FACTS). This grant agreement and all correlating information including general contract, performance, amendment/modification information and a copy of the grant document is provided to FACTS to meet requirements under Chapter 2013 -54 and 2013 -154 Laws of Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119, F.S., please contact the Office of Criminal Justice Grants (OCJG) for guidance on requesting exemption. Please complete and return the enclosed certification forms within 30 calendar days from the date of award. Completion of the Certificate of Acceptance constitutes official acceptance of the subaward and must be received by the Department prior to reimbursement of any project expenditures. Some costs require prior written approval from OCJG and DOJ before beginning project activities. if your subaward contains any such items or those listed on the Bureau of Justice Assistance (BJA) Controlled Expenditures List, a grant adjustment with accompanying written request will be required. A correlating special condition on your subgrant award in the Subgrant Information Management ON -Line (SIMON) system may also be included. We took forward to working with you on this project. Please contact me or Senior Management Analyst Supervisor Randall Smyth at (850) 817 -1250 if you have any questions or we can be of further assistance. l y, Petrina Tuttle Herring Bureau Chief PTH /ar Enclosures Service • Integrity • Respect - Quality Packet Pg. 842 C.21.f SUBGRANT AWARD CERTIFICATE Subgrantee; Monroe County Board of Commissioners Cate of Award: J f3f2wo Grant Period: From: 14/01/2016 TO: 09/30/2417 Project Title- ASSISTED LIVING PREVENTS RECIDIVISM Grant Number. 2017- JAGC- MONR -2 -F9 -112 Federal Funds: $ 39,979.00 State Agency Match. Local Agency Match- $ 0.00 Total Project Cost; $ 39,979.00 CFDA Number. 15.739 Award is hereby made in the amount and for the period shown above of a sub-grant under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751- 3759); the Consolidated Appropriations Act, 2008, Public Law 110 -161; and Public Law 109 -162, Title XI, Department of Justice Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byme Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned Subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs (OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR Part 200), in their entirely. It is also subject to the attached standard conditions and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90 -351, as amended, and P.L. 100 -690. This award is a cost - reimbursement agreement for satisfactory performance of eligible activities. Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables. Expenditures must be supported with documentation and verified during annual monitoring. Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action up to and including project costs being disallowed, withholding of federal funds andlor termination of the project, as specified within the terms of the agreement and OMB Uniform Guidance 200.339 - 200.342. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. r"` t J Authorized Official Petrina Tuttle Herring Bureau Chief 12-1 31 a Date (his award is subject to special conditions (attached). Packet Pg. 843 C.21.f State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32388 SPECIAL CONDITION(S) 1 GENERAL COMMENT(S) Awarding Agency: Office of Criminal Justice Grants Grant Number: 2017- JAGC- MONR -2 -F9 -112 Grant Title: ASSISTED LIVING PREVENTS RECIDIVISM In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special Condition(s)/General Comment(s): Ref# 535003. By accepting this subaward, the subrecipient agrees to undertake a review to validate its compliance with 8 U.S.0 § 1373 as described in the Certificate of Acceptance of Subgrant Award. Documentation must be submitted by Monroe County to FDLE's Office of Criminal Justice Grants by March 31, 2017. Failure to comply with this condition could result in the withholding of grant funds for all subawards for Monroe County, suspension or termination of subgrants, ineligibility for future grants or subgrants, or other administrative, civil, or criminal penalties, as appropriate. Packet Pg. 844 C.21.f State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges recelpt and acceptance of subgrant award (L number 2017 -JAGC- MOLAR -2 -F9 -112, In the amount of $ 39,979.00, for a project entitled, ASSISTED LIVING � PREVENTS RE=CIDIVISM, for the period of 10101/2016 through 0913012i117. to be Implemented in accordance with the � approved subgrant appilcation, and subject to the Florida Department of Law Enforcement's Standard Conditions and c any spedal conditions governing this subgrant. 0 L This subaward requires that the subreciplent adhere to the following: Q1 V No recipient or subredpient, or entity that receives a contract or subcontract with any funds under this award, may U 0 require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or � otherwise restricts, or purports to restrict, the reporting of waste, frail or abuse in accordance with the law to a department or agency auftt dzed to receive such information. This is not intended to contravene requirements applicable to classified, sensitive or exempt Information. Q In accepting this award, the subgrantee certifies that It neither requires nor has required employees or contractors to = sign such internal confidentiality agreements or Usternents. a m The Monroe County Board of Commissioners must undertake a review to vaNdate its compliance with 8 U.S.C. § J 1373. if determined to be in compliance at the time of review, the Monroe County Board of Commissioners must ❑ submit documentation that contains a validation to that affect and Includes an official legal opinion from counsel LL jincluding related legal analysis) adequately supporting the validation. w It the Monroe County Board of Commissioners determines it is not In compliance at the time of review, sufficient and y s; E effective steps must be taken to bring the Monroe County Board of Cornmissloners Into compliance therewith and thereafter submit documentation that detalls the steps taken, contains a validation that the Monroe County Board of = Commisslonem has come Into compliance, and includes an official legal opinion from counsel (Inc6ding related regal E anal adequately supporting the validation. Q_ In accepting this award. the subgnentes unit or government eartifies it will provide documentation to F©LE's Office of a Criminal Justice Grants by Marra 31, 2017, Failure to comply with this condition could result in the withholding or = repaymegil of grant funds, suspo lo or termination of the grant, Ineligibility for future FDLE subawards, or other admin #rva, civic, or criminal pa H E d L lgnature of Su mntee's Authorized D I) Q d George Neugent, Mayor _ (Print Name and Title of Official) x w Monroe County Board of County Commissioners (Nairn of Subgrantee) U [G w w (Date of Acceptance) Rule Reference 110.9,006OCJG -012 (rev- June 2012) Packet Pg. $ 57 C.21.f State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 ATTESTATIONS AND CERTIFICATIONS This farm Is required to be completed by the authorized official, or authorized official designee, of all subgrantes units of goverrmerd receiving Edward Byrne Memo" Justice Assistance Grant (JAG) program federal pass - through funding from the Florida Department of Law Enforcernent. In accepting this award, the subgrantee certifies that It will comply wish the requirements set forth below and/or any other requirements of the subaward. Failure to do so may result In a hold or freeze on the drawdown of federal funds, ar&i3r suspension or termination of the agreement. Procurement Standards: The subgrantee, through its authorized representative. certifies the unit of government below has writen procurement policies and standards that are compliant with the requirements set forth in the Office of Management and Budget (OMB) uniform Requirements, 2 C.F.R. §§ 200.317 -328, and OJP Finandal Guide, Section 3.8. Additionally, the subgrantee assures these policies and standards will be utilized for all federal grant related procurement activities. Conffiet of Interest: Decisions related to use of these grant funds must be free of undisclosed personal or organizational conflicts of Interest, both in fact and in appearance. The subgrantee, through its authorized representative, certifies the unit of gavemmerd below is compliant with OMB uniform Requirements, 2 C.F.R. § 200.112, and OJP Financial Guide, Saclion 3.20 regarding Conflict of Interest, and will notify FOLE Office of Criminal Justice Grants, in writing, of any potential conflicts of interest in accordance with this agreement. The recipierA also agrees to disclose in a timely manner, In writing, all violations of state or federal crkMnal law Involving fraud. bribery or gratuity violations. Organization Name: Monroe County Board of Commissioners Subaward Number. 2017 -JAGC- MONK- 2- F9-112 George Neugent, Mayor ; (Print ame and Title of Authorized cial) D / - 04-- 1 7 tnature of Authodze3d OMc' (Date) Packet Pg. $ 67 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Heather Carruthers Title: Mayor Address: 534 Whitehead Street City: Key West State: Ft_ Zip: 33040 -8547 Phone: 305 -292 -3430 Ext: Fax: 305 - 292 -3577 Email: Carruthers- heather @monraecounty- fl.gov Chief Financial Officer Name: Amy Heavilln Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 -3110 Phone: 305- 295 -3130 Ext: Fax: Email: aheavilin @ monroe- clerk.com Application Ref # 2017 -JAGC -3053 Conlract 2017- JAGC - MOLAR -2 -F3 -112 Rule Reference 110.9.006 0 CJG -005 (re v October 200 5) Section #1 Page 1 of 2 Packet Pg. $47 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Heather Carruthers Title: Mayor Address: 530 Whitehead Street City: Key West state: FL Zip: 33040 -6547 Phone: 305- 292 -3434 Ext: Fax: 305 -292 -3577 Email: carruthers- heather @monroecounty-fl,gov Project Director Name: Janet Herbener Title: Senior Grants and Finance Analyst Address: 1100 Simonton Street Room 2 -213 City: Key West State: FL Zip: 33040 -3110 Phone: 305- 292 -4470 Ext: Fax: 305 -292 -4515 Email: Herbener- Janet @monroecounty -fl.gov Application Ref # 2017 -JAGC -3053 Contract 2017 - JAGC- MONR -2 -F9 -112 Rule Reference 11D -9006 0CJG•005 (rev October 2005) Section #1 Page 2 of 2 Packet Pg. $48 Application for Funding Assistance General Project Inform Project Title: 5ubgrant Recipient: Implementing Agency: Project Start Date: Problem Identification Florida Department of Law Enforcement Justice Assistance Grant - County-wide cation ASSISTED LIVING PREVENTS RECIDIVISM Monroe County Board of Commissioners Monroe County Board of Commissioners 10/112016 End Date: 9/38/2417 Both locally and nationally, jailslprisons contain a significant number of non - violent mentally ill men and women. Monroe County Corrections continues to report that about 20% those in the Monroe County Detention Center have some type of mental illness, 80 +% of those have substance abuse problems. To compound this, the 2013 National Survey on Drug Use and Health, Mental Health Findings, reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older with past year mental illness (27.5 percent) than it was among adults who did not have mental illness in the past year (13 percent). This pattern was similar for most specific types of illicit drug use, including the use of marijuana, cocaine, hallucinogens, inhalants, or heroin and the non- medical use of prescription -type psychotherapeutics. This makes it more likely that those with mental illness will often come in contact with the criminal justice system The Heron Assisted Living Facility provides stable, affordable, supportive housing to adults with mental illness and who are dually diagnosed (with mental illness and a history of substance abuse). In the "Housing First" model, whereby housing is the critically required component in order to make recovery successful. It has been shown that once people have housing they are more receptive to participating in other programs to deal with mental health and substance abuse issues. The supportive services we provide improve the resident's ability to manage his/her mental illness and maintain sobriety; therefore, greatly reducing the risk of recidivism and improving the quality of life of this very vulnerable population. Information provided by the Monroe County Sheriff's Office indicates that it currently (January 2016) costs $80.401day to maintain a prisoner in the County Jail. The daily cost of a stay at North Florida Evaluation and Treatment Center (State Funded Forensic Mental Health Facility) is in excess of $233.80. The cost for a bed day at The Heron is $78.84 and provides a therapeutic environment with access to an array of psycho - social rehabilitation activities. The problem of incarceration of adults with mental Illness and substance abuse, especially those who are not major offenders, remains a significant concern. Almost all jail inmates with co- occurring mental illness and substance use disorders will leave correctional settings and return to the community. Monroe County has only one Assisted Living Facility with a Mental Health License serving a total of 16 low - income residents (The Heron). Outreach, intake, and assessment are core elements of our supported services. The Heron is the only Assisted Living Facility of it's kind in Monroe County serving this population: providing housing with support services to adults who are persistently and chronically mentally ill. By directing these type clients to The Heron and similar programs, whether through diversion upon entry to the criminal justice system or at reentry, we can provide a cost effective, stable housing and the supportive services Application Ref # 2017 - JAGC -3053 Contract 2017 -JAGC- MONK -2 -F9- Section #2 Page 1 of A C.21.f Rule Reference 110.9 005 oCJG -005 (rev October 20 05) Packet Pg. $49 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide necessary for successful community integration, and therefore decreasing the likelihood of recidivism. The Heron offers a more effective recovery environment than alternatives such as homelessness, correctional institutions, and state psychiatric hospitals. This is a continuation grant which has successfully provided recidivism prevention services for 7 years. The objectives for this program for past JAG grants have been met and without JAG funding, this population would not have housing in which to receive the services listed in the Scope of Work and the recidivism rate would be higher in Monroe County. This is a continuation of grant number 2016 - JAGC- MaNR -2 -H3 -230. Project Summary (scope of Work) Potential residents are referred to the program through a variety of sources including self referral, family referral, state hospitals, local crisis units, and forensic case managers at the Monroe County Detention Center. The Heron will provide housing and supportive services to men and women who are mentally ill and have a history of incarceration and substance abuse. The Heron program staff will provide these supportive services including: • Medication Supervision • Meal preparation • Coordination of physical and behavioral health services • Coordination of access to education and employment Linkage to legal services Coordination of transportation to all ancillary services Coordination of access to social and religious opportunities " Coordination of access to entitlements ' Assistance with money management Financial consequences will be imposed for each activity not performed in accordance with the scope of work as detailed above. Minimum performance and financial consequences will be enforced by the sub- recipientlimplementing agency which may impose financial consequences for non - compliance including but not limited to project costs being disallowed, withholding of federal funds, and/or termination of the project. Guidance l Care Center will provide any ancillary services that may be outside the scope of training and expertise of The Heron staff. However, no other GCC programs will receive any project funds for services provided to The Heron residents, Direct supportive services provided to each individual will be documented in the form of a daily summary note and filed in the client record. Components of this documentation will include: • Specific interventions provided by staff to support each participant. • Activities that the resident participated in that support the program goals. • identification of risk factors that may inhibit success in obtaining the goals. • Intensified efforts to address relapse, criminal activity, and psychiatric decompensation. Program participants will be drug tested on a basis of suspicion of drug use. Those individuals identified as having relapsed, will be referred to outpatient substance abuse programs. The grant funds will cover personnel costs to provide direct supportive services through a bundled daily rate. Application Ref # 2017-JAGC -3053 Contract 2017 - JAGC - MONR -2 -F9- Rub Reference IID- 9006OW"05 (rev .October2005) Section #2 Page 2 of 4 C.21.f Packet Pg. $ 0 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Application Ref # 2017 -JAGC -3053 Section 42 Page 3 of 4 Contract 2017 -JAGC- MONK -2 -F9- Rule Reference 110.9.006 OCJG -005 (rev October 2005) C.21.f Packet Pg. $ 1 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 67 Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of Miami, Orange County, State of Florida) Answer: Monroe County Question: What is the address of the location being used to provide services for this project? Answer: 67 Coco Plum Drive Marathon, FL 33050 Question: Describe your agency. (e.g„ non- profit, community based, government) Answer: Local Government Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold instead. Answer: NIA Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? Answer: Yes Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer NIA. Answer: Yes Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 73090 Application Ref # 2017 - JAGC -3053 Section #2 Page 4 of 4 Contract 2017- JAGC- M0NR -2 -F9- Rule Reference 11 D -9.00fi OCJG -005 {rev October 2005} Packet Pg. $527 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 10 - Behavioral Health State Purpose Area: 1G - General Questions Objectives and Measures Objective: General Questions - General Questions for All Recipients Measure: General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal: No Measure: General 02 Will your organization be using the The National Training and Technical Assistance Center ( NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, webinars, and TTA support on a variety of criminal justice issues and initiatives. Goal: No Measure: General 03 Will your organization be using the NCJP.org website during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence -based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence -Based Policing Matrix during the grant period regardless of JAG funding? The Evidence -Based Policing Matrix provides information on evidence -based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref # 2017 -JAGC -3053 Conlract 2017 - JAGC - MONR -2 -F9- Rule Reference 11D•9.006 OCJG005 {rev. October 20051 Section #3 Page 1 of 7 Packet Pg. $53 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Goal: No Measure: General 07 Will your organization be using any other resources during the grant period regardless of JAG funding? If yes, please describe them. Goal: Yes. Guidance Care Center receives funding from the DCF, Monroe County, the City of Marathon and private fees from residents of the Heron. Measure: General 08 During the grant period, will your agency conduct or sponsor (with or without JAG funds) a survey or focus group of citizens on any of the following topics? Enter all that apply From the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defendertindigent defense services; public satisfaction with courts; public perceptions of crimeldisorder problems; personal crime experiences of citizens; none of the above; unsureldonl know. Measure: General 09 During the grant period, which of the following community activities will your organization be involved in, with or without JAG funds and how often will they each occur (yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other (please describe) Goal: A monthly newsletter is published by our Corporate affiliate, WestCare, and on occasion includes contributions from the Heron. The Heron also promotes the program via social media (Facebook). Measure: General 10 Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? Enter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k -12 school programs, Youth Athletic Programs, Other (please Describe), None of the above, Unsure /Don't know. Goal: NIA Measure: General II Identify the goai(s) you hope to achieve with your funding. If you have Application Ref # 2017 -JAGC -3053 Section #3 Page 2 of 7 Contract 2017- JAGC - MOLAR -2 -F9. Rule Reference 110 -9 -UD6 OCJG -005 (rev October 2005) Packet Pg. $ 47 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide multiple goals, describe each goal separately. Goal: - 90% of the participants will not be re- arrested or re- incarcerated. - 90% of the participants will not be re- institutionalized. - 90% of the participants will not use substances. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes Measure: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goal(s). Goal: None Measure: General 14 Are you aware that the Office of Justice Grants encourages recipients to report on any noteworthy accomplishments - success stories, or program results that they would like to showcase? Goal: Yes Measure: General 11b What major activities are planned for each of your goals listed in question 11? Goal: Supervision of medication, assistance with meal preparation, assistance with phone call (to coordinate medical, behavioral health, education, and legal services), provision of and arrangement of transportation (for medical, behavioral health, education, legal services, shopping, or other supportive community activities), assistance with money management, access to social and leisure activities and assisting with access to entitlements. State Purpose Area: R25 - Questions for recipients of an award $25,000 or more. Objectives and Measures Objective: B1 General - Behavioral health questions for recipients of an award $25,000 or more Measure: B01 If you will operate a behavioral health program with JAG funds during the grant period, what percentage of the program's total costs will be paid for with sources other than this JAG award? If you operated more than one program, answer for each separately. Goal: The cost for a bed a day at the Heron is $78.84. The unfunded portion, after factoring DCF funding, county funding, and private fees is $24.09 per day. Application Ref # 2017 - JAGC -3053 Section #3 Page 3 of 7 Contract 2017 -JAG C -M0 N R -2 -F9- Rule Reference 110.9.006 OW (3-005 irev. October 2005y Packet Pg. $55 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide This accounts for 30.55% of the cost. Measure: B02 What is the name of your behavioral health program? If you will operate more than one program /service, answer for each separately. Goal: The Heron Measure: B03 If you will operate a behavioral health program with JAG funds during the grant period, what was the initiation year of that program, regardless of when it received JAG funding? If you will operate more than one program, answer for each separately Goal: 1988 Measure: B04 What behavioral health services will you provide during the grant period? If you will operate more than one program, answer for each separately. Choose all that apply from the following list: Substance abuse treatment, Mental health treatment, Co- occuring treatment (includes both substance abuse and mental health treatment). Goal: Co- occurring treatment Measure: B05 Are you or a partner planning or conducting an evaluation of your behavioral health program? If you will operate more than one program, answer for each separately. Goal: Yes Measure: B06 If you or a partner are planning or conducting an evaluation of your program, describe the current status of the evaluation, its purpose, who is conducting the evaluation and the evaluation results if applicable, If you will operate more than one program being evaluated, answer for each separately. Goal: Our agency has a performance improvement plan that evaluates programming and outcomes. Evaluation data is compiled through WestCare. Measure: B07 Regardless of JAG funding, how many treatment staff on the program are currently licensed and/or certified in substance abuse treatment? If you operate more than one program, answer for each separately. Goal: 0, The Heron provides support services only. Providers are not required to be licensed. Measure: B08 Application Ref # 2017 - JAGC -3053 Contract 2017 -JAGC- MONR -2 -F9- Rule Reference 11 D -9 006 OCJG -005 (rev October 2005) Section #3 Page 4 of 7 C.21.f Packet Pg. $5$ C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide I Regardless of JAG funding, how many treatment staff are currently licensed and/or certified in mental health treatment? If you operate more than one program, answer for each separately. Goal: 0, The Heron provides support services only. Providers are not required to be licensed. Measure: B09 Regardless of JAG funding, how many treatment staff on the program are currently licensed and/or certified in co- occuring treatment? If you operate more than one program, answer for each separately. Goal: 0, The Heron provides support services only. Providers are not required to be licensed. Measure: B10 How many treatment employees does your office currently have on staff? Please count both full- and part -time employees. Goal: 4 Measure: 811 Of the treatment employees your office currently has an staff, how many are JAG funded? Goal: 4 Measure: B12 Regardless of JAG funding, approximately how many new participants will be added to the program for only substance abuse treatment during the grant period? If you will operate more than one program, answer for each separately. Goal: 0 Measure: B13 Regardless of JAG funding, approximately how many total participants will receive only substance abuse treatment services during the grant period? If you will operate more than one program, answer for each separately. Goal: 0 Measure: B14 Regardless of JAG funding, approximately how many new participants will be added to the program for only mental health treatment during the grant period? If you will operate more than one program, answer for each separately. Goal: 0 Measure: B15 Application Ref # 2017 -JAGC -3053 Contract 2017- JAGC- M0NR -2 +9- Rule Reference 11D- 8.006OCJG -005 (rev October 2005) Section #3 Page 5 of 7 Packet Pg. $57 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Regardless of JAG funding, approximately how many total participants will receive only mental health treatment services during the grant period? If you will operate more than one program, answer for each separately. Goal: 0 Measure: 816 Regardless of JAG Funding, approximately how many new participants will be added to the program for co- occuring treatment during the reporting period? If you will operate more than one program, answer for each separately. Goal Measure: B17 Regardless of JAG funding, approximately how many total participants will receive co - occuring treatment services during the grant period? If you will operate more than one program, answer for each separately. Goal Measure: B18 Are you aware that you will be required to complete the behavioral health questionnaire and submit it to your grant manager alongside each performance report. Goal: Yes Objective: B3 Group - Behavioral health questions for recipients engaged in group treatment services who receieve an award of $25,000 or more. Measure: B22 If your treatment program utilizes group treatment, regardless of JAG funding, what is the average group size? If you operate more than one program, answer for each separately. Goal: NIA Measure: B23 Regardless of JAG funding, how many participants are currently active in your program? If you will operate more than one program, answer for each separately. Goal: 7 Objective: B4 Sub. Abuse - Behavioral health questions for recipients engaged in substance abuse treatment services who receieve an award of $25,000 or more. Measure: B24 Does your treatment agency offer a continuum of care for substance abuse treatment, including detoxification, residential, sober living, day treatment, intensive outpatient, and outpatient treatment services? Application Ref # 2017 -JAGC -3053 Section #3 Page 6 of 7 Contract 2017- JAGC - MONR -2 -F9- Rule Reference 110.9.006 0CJG -005 (rev. October 2005) Packet Pg. $5$ C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Yes Measure: B25 Of those enrolled in a substance abuse treatment program for at least 90 days, how many participants were tested for the presence of alcohol or illegal substances during the reporting period, regardless of the number of times tested? If you operate more than one program, answer for each separately. Goal: 0 Measure: B26 Of those enrolled in a substance abuse treatment program for at least 90 days, how many participants tested positive for the presence of alcohol or illegal substances during the reporting period, regardless of the number of times tested. Goal Objective: 65 Co- Occuring - Behavioral health questions for recipients engaged in co- occuring treatment services who receieve an award of $25,000 or more. Measure: B27 Which of the following co- occuring treatment models do you follow, regardless of JAG funding? If you are operating more than one program, answer for each separately. Choose from the following: Sequential (providing services for one disorder and then another), Parallel (concurrent treatment for mental health and substance abuse), Integrated (treating both in the same setting). Goal: Integrated Application Ref # 2017 -JAGC -3053 Section #3 Page 7 of 7 Contract 2017- JAGC- M0NR -2 -F9- Ru a Reference 110 -9.006 OCJG -005 (re v. October 2 005) Packet Pg. $ 9 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this 5ubgrant: Quarterly Is the suhgrantee a state agency ?: No FLAIR 1 Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $39,979.00 $0.00 $39,979.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $39,979.00 $0.00 $39,979.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated Income (PGI) ? No Application Ref # 2017 -JAGC -3053 Contract 2017- JAGC- MONR -2 -F9- Rule Reference 110 -9.006 OCJG -005 (rev. October 2485) Section #4 Page 1 of 3 o� 0 L Q1 x U U c7 w _ L7 Q a� L m LU J ILL 0 w m E d E Q 0 L 2 a� E m d L Q d U d X w w E U [G w w Q Packet Pg. $tit] C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: The budget reflects costs directly associated with the prevention of Recidivism in Dually Diagnosed Adults residing in the Heron Assisted Living facility in Marathon, Florida. All services provided at The Heron are included in a bundled daily rate. DCF Unit Cost Budget Byrne Grant Related Total Op Bdgt: $391,361.75 $119,582.75 Unit of Service: A day in residence A day in residence Min.Service Level: 4,964 days 4,964 days Unit Rate: $78.84 per day $24.09 per day Byrne Grant Budget Proposed Budget: $39,979.00 Unit of Service: A day in residence Min.Service Level: 1,659.57 days Unit Rate: $24.49 per day Note that, while some of the costs of a bed day are partially covered by client fees and DCF state funding, the DCF invoice process assures that there will be no supplanting or double billing: 1. DCF funding is the payer of last resort so any client payments (which are no way covering the full costs - determined to be $78.84 per day per the state funding contract approved July 1, 2016), the HSAB funding and the FDLE funding are reported to offset any state funding that may be due. Other funding is reported in the DCF invoices so as not to double bill. Of note is that all three types of payments are considered as fulfilling the match requirement. 2. The Byrne grant is only covering a portion of the cost and 3. DCF does not cover all of the client bed days /costs. The funding is limited by contract. The line item is in the budget category of "Contractual Services." A contract with the treatment provider will be developed to be utilized during the established grant period. Monthly invoices are provided to Monroe County by the treatment provider, including units of service provided each month. Documentation summarizing the number of days that each eligible client resided in the facility is available upon request. Invoices ore reviewed by County Office staff for approval of payment. TOTAL PROGRAM COST: 1,659.57 bed days (4.5467 eligible residents per day x 365 days) times $24.09 = $39,979.00 (rounded). $39,979.00 will be funded by the Edward Byrne Memorial Justice Assistance Grant (JAG) Progra m. Application Ref # 2017 -JAGC -3053 Section #4 Page 2 of 3 Contract 2017- JAGC- M0NR -2 -F9- Rule Reference 110.9.008 oCJC-005 (rev. October 2005) Packet Pg. $ 1 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: NIA Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval . Answer: NIA Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. Answer: The budget reflects costs directly associated with the prevention of Recidivism in Dually Diagnosed Adults residing in the Heron Assisted Living facility in Marathon, Florida. The unit cost rates were derived by using the unit rates from the FY 2016 -17 state funding contract for Substance Abuse and Mental Health services with the Guidance/Care Center. A contract with the treatment provider will be developed to be utilized during the established grant period. Contract ME225 -7 -27 with South Florida Behavioral Health Network and GuidancelCare Center was fully executed 7118116. Application Ref # 2017 -JAGC -3053 Contract 2017- JAGC - MONR -2 -F9- Rule Reference 11D -9.006 0CJG -045 (rev October 2005) Section #4 Page 3 of 3 Packet Pg. $ 2 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref # 2017 -JAGC -3053 Section #5 Page 1 of 1 Contract 2017- JAGC- MGNR -2 -F9 -112 Ru[a Reference 11D•9 006 OCJG -005 free October 2005) Packet Pg. $ 1 C.21.f Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS The State of Florida, Department of Law Enforcement (FDLE or Department) is a recipient of federal JAG funds. FDLE, as the non - federal pass - through entity and State Administering Agency (SAA) for this program, subawards JAG funds to eligible units of government. All subawards made by FDLE to units of government under this program require compliance with the agreement and Standard Conditions upon signed acceptance of the subawafd. The following terms and conditions will become binding upon approval of the application or subaward, and completion of the Certificate of Acceptance by the subrecipient. As a unit of government, the subrecipient will maintain required state and federal registrations and certifications for eligibility under this program, For JAG - Countywide subawards, the designated County Coordinator for local units of government will submit documentation in accordance with Florida Administrative Code 11 D -9 supporting the strategic planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports supporting that eligible activities were completed in accordance with the grant and program requirements. The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action up to and including financial consequences. A financial consequence may be imposed for non -compliance in accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being disallowed, withholding of federal funds and /or termination of the project. GENERAL REQUIREMENTS All subrecipients must comply with requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide), htt :!! ovifinancial uidelDOJ1 dfs12015 DOJ Flnanc#alGuide. df, the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance, federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: Florida Administrative Code, Chapter 11D -9, "Edward Byrne MemorlaI State and Local Law Enforcement Assistance Formula Grant Program ": www.ftrufes.orn Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. § 200) Subpart A Definitions, Subparts B -D Administrative Requirements, Subpart E Cost Principles, Subpart F Audit Requirements and all applicable Appendices. This guidance supersedes previous OMB Circulars and Standard Conditions and is applicable to any new subawards made under Federal grants awarded on or after December 26, 2014. http. www.eefr.gov /c-gi -bin/ text -idx? SID= 62764122c78Oe5did2l34127atadc3Od &node =Z 1.1.2.2.1&ran =div5 Code of Federal Regulations: www.aoo.govlfdsys! 2 C.F.R. § 175.15(b), "Award Tenn for Trafficking in Persons" 28 C.F.R. § 38, "Equal Treatment for Faith -Based Organizations" 28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) 28 C.F.R. § 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)" 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 Public Law Pub. L. No. 109 -162, Title XI— Department of Justice Reauthorization, Subtitle B— Improving the Department of Justice's Grant Programs, Chapter 1— Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: httQ:1lwww.goo.gov /fdsyslpk.qIP LAW- 10912ubII62JPdflPLAW- 109pub 1162.pdF United States Code: w_ww.gi3o.gov /fdsysl 42 U.S.C. §§ 3711 at seq., "Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1 -SL for State and Local Government Agencies: h :lldlls.dos.state.fl,us /barml enschedulesiGS2- 2008- Rev2OlO. df SFY2017 JAG Standard Conditions Page 1 of 23 Rev. 09!2016 Packet Pg. 864 C.21.f State of Florida Statutes § 215.971, Fla. Stat. "Agreements funded with federal or state assistance" § 215,985, Fla. 5tat, "Transparency in government spending" Subgrantees are strongly encouraged to submit annual (or more frequent) JAG success stories. These success stories highlight projects that have demonstrated success or shown promise in reducing crime and positively impacting communities. They are a valuable resource for states, localities, territories, tribes and criminal justice professionals who seek to identify and learn about JAG and other successful BJA- funded projects linked to innovation, crime reduction, and evidence -based practices. Submit all success stories to OCJG for review and submission. DEFINITIONS Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass - through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non - Federal entity for financial statement purposes, or $5,000. See also §§ 200.12, "Capital assets "; 200.20, "Computing devices "; 200.48, "General purpose equipment'; 200.58, "Information technology systems; 200.89, "Special purpose equipment °; and 200.94, "Supplies." Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass - through entity and a non - Federal entity that, consistent with 31 U.S.C. §§ 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass - through entity to the non - Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. § 6101(3)); and not to acquire property or services for the Federal awarding agency or pass - through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass - through entity and the non - Federal entity in carrying out the activity contemplated by the Federal award. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper, Micro- purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro- purchase threshold. The non - Federal entity uses such procedures in order to expedite the completion of its lowest - dollar small purchase transactions and minimize the associated administrative burden and cost. The micro- purchase threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2. 1, "Definitions ". It is $3,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Non - Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Non - federal pass - through entity is a non - Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non - federal pass - through entity for this agreement, also referred to as the State Administering Agency (SAA). SFY2017 JAG Standard Conditions Page 2 of 23 Rev. 0912016 Packet Pg. 865 C.21.f Performance goal means a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance reports (to be evaluated in accordance with agency policy). Period of performance means the time during which the non - Federal entity may incur new obligations to carry out the work authorized under the Federal award. The Federal awarding agency or pass- through entity must include start and end dates of the period of performance in the Federal award {See 2 C.F.R. §§ 200.214(a)(5), "Information contained in a Federal award" and 200.331(a)(1 xiv), "Requirements for pass - through entities "). Protected Personally Identifiable Information (Pit) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to social security numbers; passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name; criminal, medical, and financial records; and educational transcripts. This does not include 1 that is required by law to be disclosed, (See 2 C.F.R. § 200.79 Personally Identifiable Information (Pit)). Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; 2) where the costs, at the time of the audit, are not supported by adequate documentation; or 3) where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances. Simplified acquisition threshold means the dollar amount below which a non - Federal entity may purchase property or services using small purchase methods. Non - Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. As of the publication of this part, the simplified acquisition threshold is $150,000, but this threshold is periodically adjusted for inflation. (Also see definition of Micro- purchase, 2 C.F.R. § 200.67) Subaward /Subgrant means an award provided by a pass - through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass - through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass - through entity considers a contract. Subrecipient means a non - Federal entity that receives a subaward from a pass - through entity to carry out part of a Federal program; but does not include an Individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. Supplies means all tangible personal property other than those described in 2 C.F.R. § 200.33, "Equipment ". A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non - Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life. (See 2 C.F.R. §§ 200.20, "Computing devices" and 200.33, "Equipment. ") SPY2017 JAG Standard Conditions Page 3 of 23 Rev. 0912016 Packet Pg. 866 C.21.f SECTION I: TERMS AND CONDITIONS The subrecipient agrees to be bound by the following standard conditions: 1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to available federal funds. 2.0 System for Award Management (SAM) - The subrecipient must maintain current information in SAM until it submits the final financial report required under this award or receives the final payment, whichever is later. This requires that the subrecipient review and update the information at least annually after the initial registration, and more frequently if required by changes in its information or another award term. 2.1 The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report Information about such proceedings, through the federal System for Award Management (known as "SAM "), to the designated federal integrity and performance system (currently, "FAPIIS "). 3.0 General Appropriations Law Restrictions - The subrecipient must comply with all applicable restrictions on the use of federal funds set out in federal appropriation statutes. Pertinent restrictions in the Consolidated Appropriations Act, 2416 are set out at htto:l/oio.00vifundinalExplore/FY2016- AnoropriationsLawRestrictions .htm Subrecipients must contact the Office of Criminal Justice Grants for guidance should a question arise whether a particular use of federal funds by a subrecipient would or ight fall within the scope of an appropriations -law restriction, and may not proceed without the express prior written approval from the Department and federal awarding agency. 4.0 Commencement of Project - If a project is not operational within 60 days of the original start date of the award period, the subrecipient must report by letter to the Department the steps taken to initiate the project. the reasons for delay, and the expected start date 4.1 If a project is not operational within 90 days of the original start date of the award period, the subrecipient must submit a second statement to the Department explaining the implementation delay. 4.2 Llpan receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re- obligate subaward funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. 5.0 Supplanting - The subrecipient agrees that funds received under this award will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 6.0 Personnel Changes - Upon implementation of the project, in the event there is a change in Chief Officials for the Subrecipient or Implementing Agency or any contact information to include mailing address, phone number, email or title change, project staff must notify the SIMON help desk to update the organizational information in SIMON. Project director changes require a grant adjustment in SIMON. 7.0 Non - Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Non- procurement) ". These procedures require the subrecipient to certify that it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. 8.0 Federal Restrictions on Lobbying - Each subrecipient agrees to comply with 28 C.F.R. § 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subrecipient for award of federal contract, grant, or cooperative agreement. SFY2017 JAG Standard Conditions Rev. 0912416 Page 4 of 23 Packet Pg. 867 C.21.f 9.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this agreement. 14.0 Additional Restrictions on Lobbying - The subreciplent understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. 11.0 "Pay —to —Stay" - Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local jail ", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -stay" programs as referenced in (his condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 12.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (Pub..L. No. 97 -348) dated October 19, 1982 (16 U.S.C. §§ 3501 et seq.) which prohibits the expenditure of most new federal funds within the units. of the Coastal Barrier Resources System. 13.0 Enhancement of Security - If funds are used for enhancing security, the subrecipient agrees to: 13.1 Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. 13.2 Conduct such an assessment with respect to each such enhancement; and submit to the Department the aforementioned assessment in its Final Program Report. 14.0 Background Check - Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435 Fla. Slat. shall apply. 14.1 All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to § 435, Fla. Stat., using the level 2 standards set forth in that chapter. 14.2 All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for alt purposes and checks in this subsection, statewide criminal and juvenile record checks through the Florida Department of Law Enforcement, and federal criminal record checks through the Federal Bureau of Investigation, and may include local criminal record checks through local law enforcement agencies. 14.2.1 Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed, 14.2.2 Such background investigations shall be conducted at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. SFY2017 JAG Standard Conditions Page 5 of 23 Rev. 0912016 Packet Pg. 868 C.21.f 15.0 Privacy Certification - The subreelplent agrees to comply with all confidentiality requirements of 42 U.S.C. § 37899 and 28 C.F.R. § 22 that are applicable to collection, use, and revelation of data or information. The subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. §§ 22 and, in particular, 22.23. Privacy Certification forms must be signed by the subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 16.0 Conferences and Inspection of Work -Conferences maybe held at the request of any party to this agreement. At anytime, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 17.0 Insurance for Real Property and Equipment- The subrecipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non - Federal entity. SECTION II: CIVIL RIGHTS REQUIREMENTS 1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or activities. All subrecipients, implementing agencies, and contractors must comply with any applicable statutorily4mposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672 (b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 -34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685 -86); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 -07); and Department of Justice Non- Discrimination Regulations 28 C.F.R. § 42. See Executive Order 13279 (equal protection of the laws for faith -based and community organizations). 2.0 FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in the delivery of services or benefits or in employment. The subrecipient must notify program participants and beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services or benefits or in employment practices. 3.0 Subrecipients are responsible for ensuring that contractors and agencies to whom they pass through funds are in compliance with all Civil Rights requirements. 4.0 Equal Employment Opportunity Plans 4.1 A subrecipient or implementing agency must develop an EEO Plan if it has 50 or more employees and has received any single award of $25,000 or more from the Department of Justice. The plan must be prepared using the online short form at www .ojp.usdni.00vlaboutlocrleeoo comolv.htm must be retained by the subrecipient or implementing agency, and must be available for review or audit. The organization must also submit an EEO Certification to FDLE. 4.2 If the subrecipient or implementing agency is required to prepare an EEO Plan and has received any single award of $500,000 or more from the Department of Justice, it must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval letter must be submitted to FDLE. The approval letter expires two years from the date of the letter. 4.3 A subrecipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or it it does not receive any single award of $25.000 or more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE. 4.4 The subrecipient and implementing agency acknowledge that failure to comply with EEC] requirements within 60 days of the project start date may result in suspension or termination of funding, until such time as it is in compliance. SFY2017 JAG Standard Conditions Rev. 09/2016 Page 6 of 23 Packet Pg. 869 C.21.f 5.0 In the event a federal or state court, or a federal or state administrative agency, makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs. 6.0 In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. 7.0 Subrecipients must include comprehensive Civil Rights /Nondiscrimination Provisions in all contracts funded by the subgrant recipient. 8.0 If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subreciplent, with FDLE, or with the Office for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302 -1489, or online at info0fdle.state.fi.us Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7 Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307 -0690. 9.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees, clients, customers, and program participants file directly with the su b recip lent. 10.0 The subrecipient must have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the subreciplent/implementing agency with FDLE or the OCR. 11.0 Any discrimination complaints fled with FDLE will be reviewed by FOLE's Inspector General and referred to the Office for Civil nights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. 12.0 Americans with Disabilities Act - Subrecipients must comply with the requirements of the Americans with Disabilities Act (ADA) (Pub. L. No. 101 -336), which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title 11), public accommodations (Title 111), and telecommunications (Title IV). 13.0 Rehabilitation Act of 1973 (28 C.F.R. § 42(G)) -If the subrecipient has 50 or more employees and receives DOJ funding of $25,000 or more, the subrecipient must take the following actions: 13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R. § 42(G), which prohibit discrimination on the basis of a disability in employment practices and the delivery of services. 13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R. § 42(G). 13.3 Notify participants, beneficiaries, employees, applicants, and others that the subrecipientfmplementing agency does not discriminate on the basis of disability. 14.0 Limited English Proficiency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1954 (42 U.S.C. § 2000d), recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at www.leA.aov FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan. 15.0 Title IX of the Education Amendments of 1972 (28 C.F.R. § 54) -If the subrecipient operates an education program or activity, the subrecipient must take the following actions- 15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972, found at 28 C.F.R. § 54, which prohibit discrimination on the basis of sex. SFY2017 JAG Standard Conditions Page 7 of 23 Rev. 0912016 Packet Pg. 870 C.21.f 15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R. § 54. 15.3 Notify applicants for admission and employment, employees, students, parents, and others that the subrecipientfomplementing agency does not discriminate on the basls of sex in its educational programs or activities. 16.0 Equal Treatment for Faith Based Organizations - The subrecipient agrees to comply with the applicable requirements o(28 C.F.R. § 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "), The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proseiytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation In such activities by individuals receiving services from the recipient or a subrecipient must be voluntary. The Equal Treatment Regulation also makes clear that organizations part icipating in programs directty funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from the award, or the parent or legal guardian of such students. Notwithstanding any other special condition of this award, faith -based organizations may, in some circumstances, consider religion as a basis for employment. See www.gip.gov/aboutlocrtegual fbo.htm. 17.0 immigration and Nationality Act - No public funds will intentlonally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. § 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA "). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subrecipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY 1.0 Fiscal Control and Fund Accounting Procedures 1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Fnnanciat Guide, the Common Rule. and OMB Uniform Grant Guidance (2 C.F.R § 200) as applicable, in their entirely. 12 Subrecipients must have written procedures for procurement transactions. Procedures must ensure that all solicitations follow 2 C.F.R. §§ 200.319 "Competition" and 200.320 "Methods of Procurement" 1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subrecipient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system for a subrecipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs. and subrecipients. 1.4 All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. 1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subrecipient. SFY2017 JAG Standard Conditions Rev. 0912016 Page 8 of 23 Packet Pg. 871 C.21.f SECTION IV; SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS 1.0 Obligation of Subrecipient Funds - Subaward funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on or after the effective date, and on or prior to the termination date of the subreciplent's project are eligible for reimbursement. All payments must be completed within thirty (30) days of the and of the subaward period of performance. 2.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the Department. The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 3.0 Trust Funds 3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. 3.2 The account may earn Interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 4.0 Performance 4.1 Subaward Performance - The subrecipient must comply with state and federal requirements for subaward performance under 2 C.F.R. §§ 200.76 -77. The subaward shall describe the timing and scope of expected performance as related to the outcomes intended to be achieved by the program. Where appropriate, the subaward should provide specific performance goals, indicators, milestones, or expected outcomes (such as outputs, or services performed or public Impacts of any of these) with an expected timeline for accomplishment. Submitted programmatic reports must clearly articulate, where appropriate, performance during the execution of the award has met a standard against which the subrecipient's performance can be measured. These requirements should be aligned with agency strategic goals, strategic objectives, or performance goals that are relevant to the program. 4.2 Performance of Agreement Provisions - In the event of default; non - compliance; or violation of any provision of this agreement by the subrecipient, the s ub recip lent's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, ter ninatton, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subrecipient of its decision thirty (30) days in advance of the effective date of such sanction. The subrecipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes such as: scope modifications or changes to project activities, target populations, service providers, implementation schedules, project director, designs or research plans set forth in the approved agreement, and for any budget changes that affect a cost category that was not included In the original budget. Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. 5.1 Subreci pie nts may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. 5.2 Under no circumstances can transfers of funds increase the total budgeted award. 5.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or implementing agency's chief official or the chief Official's designee. 5.4 All requests for changes must be submitted in SIMON no later than thirty (30) days prior to grant expiration date. 6.4 Required Reports - All reports must relate financial data to performance accomplishments. Subrecipients must submit both reports on the same reporting cycle. SFY2017 JAG Standard Conditions Page 9 of 23 Rev. 0$12016 Packet Pg. 872 C.21.f 6.1 Financial Expenditure Report 6.1.1 The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subaward period is extended, additional Project Expenditure Reports shall be submitted. 6.1.2 All project expenditures for reimbursement of subrecipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant Information Management Online) system. 6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -audit and post- audit. 6.1.4 Before the "final" Project Expenditure Report will be processed, the subrecipient shall submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. 6.1.5 Reports shall submitted even when no reimbursement is being requested. 6.1.6 The report shall be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officers designee. 6.2 Project Performance Reports 6.2.1 The subrecipient shall submit Monthly or Quarterly Project Performance Reports in SIMON, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the sub award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. 6.2.2 Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in Section IV 4.2, Performance of Agreement Provisions. 6.2.3 Performance Reports must include a response to all objectives included In your subaward. A detailed response is required in the narrative portion for yestno performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementalion and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. 6.2.4 Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. 6.3 Project Generated Income (PGI) - All income generated as a direct result of a subgrant project shall be deemed program income. Program income must be accounted for and reported in SIMON in accordance with the OJP Financial Guide (Section 3.4). 6.3.1 The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (34) days after the end of the reporting period covering subaward project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subaward ends, the subrecipient must continue submitting quarterly PGI reports until all funds are expended. 6.3.2 PGI Earnings and Expenditure reports must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee. 6.33 Program income should be used as earned and expended as soon as possible and used to further the objects in which the award was made. Any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. SFY2017 JAG Standard Conditions Rev. 4912015 Page 10 of 23 Packet Pg. 873 C.21.f 6.4 Law Enforcement Training - Any law enforcement agency receiving JAG funding must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict and constructive engagement with the public. 6.5 Other Reports- The subrecipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. SECTION V: MONITORING AND AUDITS 1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule. The Department reserves the right to unilaterally terminate this agreement if the subrecipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of § 119, Fla. Stat., unless specifically exempted and/or made confidential by operation of § 119, Fla. Stat., and made or received by the subrecipient or its contractor in conjunction with this agreement. The subrecipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 2.0 Monitoring - The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures; and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, site visits, and/or Florida Department of Financial Services contract reviews and Expanded Audits of Payment (EAP). The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award and verify expenditures in accordance with § 215.971, Fla. Stat. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the recipient's award, Including, but not limited to: withholding and/or other restrictions on the recipient's access to funds, referral to the Office of tha Inspector General Tor audit review, designation of the recipient as a FDLE High Risk grantee, or termination of award(s). 3.4 Property Management - The subrecipient shall establish and administer a system to protect, preserve, use, maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, or 2 C.F.R. § 200, as applicable. This obligation continues as long as the subrecipient retains the property, notwithstanding expiration of this agreemen. 3.1 Property Use - The subrecipient must use equipment acquired under a Federal award for the authorized purposes of the project during the period of performance, or until the property Is no longer needed. Subrecipients must use, manage, and dispose of equipment acquired under a Federal award in accordance with § 274, Fla. Stat, and 2 C.F.R. § 200.313, "Equipment'. 4.0 Subaward Closeout - A Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the end date of the performance period. The Financial Closeout Audit must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee. 5.0 Nigh Risk Subreciplents - The subrecipient agrees to comply with any additional requirements that may be imposed during the grant performance period if FOLE's pre -award risk assessment or the U.S. Department of Justice determines the subrecipient is a high -risk grantee. (28 C.F.R. §§ 66, 70) 6.0 Reporting, Data Collection and Evaluation - The subrecipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance In the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by FDLE. SFY2017 JAG Standard Conditions Page 11 of 23 Rev. 09/2016 Packet Pg. 874 C.21.f 7.0 Retention of Records - The subrecipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subrecipient shall comply with State of Florida General Records Schedule GS1 -SL for State and Local Government Agencies: htta: lid❑ 5. myflorida .comlrrredial8935741general - records•schedulegs01- sl.pdf http: // dos. myflodda .comimediat6935781gsG2.pdf 8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subrecipient shall proceed diligently with the performance of this agreement according to the Department's decision. If the subrecipient appeals the Department's decision, the appeal also shall be made in writing within twenty -one (21) calendar days to the Department's clerk (agency clerk). The subrecipient's right to appeal the Department's decision is contained in § 120, Fla. Stat., and in procedures set forth in Fla. Admin. Code R.28- 106.104. Failure to appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat. 9.0 Single Annual Audit 9.1 Subrecipients that expend $750,000 or more in a year in federal awards shall have a single audit or program - specific audit conducted for that year. The audit shall be performed in accordance with 2 C.F.R. § 200(F) Audit Requirements and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received, and funds disbursed. When applicable, the subrecipient shall submit an annual financial audit that meets the requirements of 11.45 and 215.97 §§ Fla. Stat., "Definitions; duties; authorities; reports; rules," and "Florida Single Audit Act" and Rules of the Auditor General: Chapters 10.550 and 10.650, "Local Govern mental Entity Audits" and "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations." 9.2 A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, including audit report and management letter findings. Incomplete audit reports will not be accepted by the Department. 9.3 Audits shall be completed by an Independent Public Accountant (IPA) and according to Generally Accepted Government Auditing Standards (GAGAS). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. Subrecipients shall procure audit services according to § 200.509, and include clear objectives and scope of the audit in addition to peer review reports to strengthen audit quality and ensure effective use of audit resources. 9.4 The subrecipient shall promptly follow -up and take appropriate corrective action for any findings on the audit report in instances of noncompliance with federal laws and regulations, including but not limited to preparation of a summary schedule of prior audit findings and a corrective action plan. Subrecipient follow -up to audit findings must abide by requirements in 2 C.F.R. § 200.511. 9.5 Subrecipient understands and agrees that federal awarding and pass - through entities may withhold award funds, or may impose other related requirements, if (as determined by the federal awarding agency or pass - through entity, the subrecipient does not satisfactorily and promptly address outstanding issues from audits required by 2 C.F.R. § 200 or terms of this subaward, or other outstanding issues that arise in connection with audits, investigations or reviews of DOJ awards or subawards. 9.6 Auditees must make copies available for public inspection and ensure respective parts of the reporting package do not include protected personally identifiable information. Records shall be made available upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. SFY2017 JAG Standard Conditions Rev. 0912016 Page 12 of 23 Packet Pg. 875 C.21.f 9.7 Subrecipients that expend less than $750,000 in federal awards during a Fiscal year are exempt from the audit requirements of 2 C.F.R. § 200(F) for that fiscal year. In this case, written notification, which can be in the Form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subrecipient is exempt. This notice shall be provided to the Department no later than June 30 following the end of the fiscal year. 9.0 If this agreement is closed without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. 9.9 The Federal Audit Clearinghouse is the repository of record for 2 C.F.R. § 200(F). Audits performed as a result of this requirement must be completed and submitted to the Federal Audit Clearinghouse within the earl ier of thirty (30) calendar days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Submissions must include required elements described in 2 C.F.R. § 200, Appendix X, on the specified Data Collection Form (Form SF -SRC), and be signed by a senior level representative or chief official of the audltee. A scanned copy of the completed audit reports or a link to the electronic audit report should be sent via email to cdminaliustice@fdle.state.fI.us or mailed to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302 -1489 SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES 1.0 Procurement Procedures - Subrecipients must use documented procurement procedures which reflect applicable state, local, and tribal laws and regulations, provided that the procurement standards conform to federal procurement guidelines (2 C.F.R. §§ 240.317 -326). 2.0 Federal Procedures - All procedures employed in the use of federal funds for any procurement shall also be according to 28 G.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Govemments ", 2 C.F.R. § 200.318, - General procurement standards ", and Florida law to be eligible for reimbursement. 3.0 Cost Analysis - A cost analysis must be performed by the subrecipient if the cost or price is above the simplified acquisition threshold of $150,000. Costs or prices based on estimated costs for contracts are allowable only if allowable under 2 C.F.R. § 200.405(e), "Cost Principles ". 4.0 Allowable Costs - Allowance for costs Incurred under the subaward shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice programs Financial Guide, 28 G.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments"; and 2 C.F.R. § 200.405(e), 'Cost Principles ". 4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28 C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", 2 C_F.R. § 200.420, "Considerations for selected items of cost "; and Florida law to be eligible for reimbursement. 4.2 Subrecipients eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise FDLE Office of Criminal Justice Grants in writing of both its eligibility and election, and must comply with all associated requirements in the OMB Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC). 4.3 Indirect cost proposals for local and state units of government must comply with 2 C.F.R. § 200, Appendix Vll, SFY2017 JAG Standard Conditions Rev. 0912016 Page 13 of 23 Packet Pg. 876 C.21.f 5.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding agency or the Department, either as direct or indirect costs, must be refunded (including interest) to the Federal Government in accordance with instructions from the Federal agency that determined the costs are unallowable unless Federal statute or regulation directs otherwise. See also Subpart D —Post Federal Award Requirements and 2 C.F.R. §§ 200.300 -309. 5.1 Prohibited Expenditure List - Subaward funds may not be used for items that are listed on the Prohibited Expenditure List at the time of purchase or acquisition. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal awards. The list of prohibited expenditures may be amended from time to time without any prior notice. The list of prohibited expenditures may be found at: httys: / /www.bja.nav/ Funding /JAGControlledPurchaseList.odf 6.0 Controlled Expenditure List - Requests for acquisition of items on the Controlled Expenditure List must receive explicit prior written approval from FDLE and BJA. If award funds are approved and used for the purchase or acquisition of any item on the Controlled Purchase List, the subrecipient must collect and retain for 3 years certain information about the use of 1) the federally grant funded controlled equipment and 2) any other controlled equipment in the same category as the federally- acquired controlled equipment in the agency's inventory, regardless of source; and make that information available to FDLE and BJA upon request. No equipment on the Controlled Expenditure list that is purchased or acquired under this award may be transferred or sold to a third party without the prior approval and guidance from FDLE and BJA. Failure to comply with conditions related to Prohibited or Controlled Expenditures may result in prohibition from further Controlled Expenditure approval under this or other awards. The list of controlled purchases may be found at: htt2s:t/www-bia.gov/FundinqlJAGC,ontrolledPurchaseList.pdf 6.1 The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies that acquire controlled equipment through Federal programs must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing Standards includes policies on (a) Community Policing; (b) Constitutional Policing; and (c) Community Input and Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to (a) Appropriate Use of Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation; (d) Auditing and Accountability; and (e) Transparency and Notice Considerations. Upon OJP's request, the recipient agrees to provide a copy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and protocols. 6.2 Recipient understands and agrees that failure to comply with conditions related to Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal awards. 6.3 Recipient understands and agrees that, notwithstanding 2 CFR § 200.313, no equipment listed on the Controlled Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described below. 6.31 Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will be required to submit information and certifications to BJA a$ if it was requesting approval to use award fund for the initial purchase of items on the Controlled Expenditure List. 6.3.2 Agencies may not transfer or sell any riot helmets or riot shields purchased under this award. 6.3.3 Agencies may not transfer or sell any Controlled Equipment purchased under this award to non -LEAs, with the exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or sale is finalized, the agency must obtain prior written approval from BJA. A ;I law enforcement - related and other sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be removed prior to transfer or sale. 6.4 Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased under this award, and to abide by any applicable laws and regulations in such disposal. SFY2017 JAG Standard Conditions Page 14 of 23 Rev. 0912016 Packet Pg. 877 C.21.f 6.5 Unmanned Aerial Vehicles - The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Di rector certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. 7.0 Review prior to Procurement - Subrecipients are encouraged to enter into state and local Intergovernmental agreements or inter - entity agreements where appropriate for procurement or use of common or shared goods/services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing new equipment and property when this is feasible, 8.0 Sole Source - If the project requires a purchase of services or equipment from a sole source, the subrecipient must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state agency and the cost is at least $150,000, then the agency must submit a copy of the approval from the Department of Management Services (§ 287,057 (5), Fla. Stat.). Sole Source form must be signed by the subgrant recipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 9.0 Personal Services — Subrecipients may use grant funds for eligible personal services (saIari es/be nofits and overtime) and must maintain internal controls over salaries and wages. The fallowing requirements apply to personal services paid with subgrant funds: 9,1 Timesheets - Timesheets must be kept for all project Staff whose hours will be charged to the project. The timeshaets must be signed by the supervisor and clearly indicate hours spent on project activities. 9.2 Additional Documentation - In accordance with § 215.971, Fla. Stat., the Florida Department of Financial Services may require documentation validation that personnel services were performed on project - related activities in accordance with the contract agreement. 9.3 Protected personally identifiable information - The subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the pass - through entity designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. 9.4 Overtime for Law Enforcement Personnel - Prior to obligating funds from this award to support overtime by taw enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan For systemic impacts such as increased court dockets and the need for detention space. 9.5 Employees Working Solely on a Single Federal Award - For any position that works 100% of its time on a single federal award, the employee must certify that 100% of his or her time was spent working on that federal award. This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant. The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee, The forms must be submitted semi - annually and may not be signed prior to the end of the reporting period. Certifications must be provided to cover the entire grant period 9.6 Maxlmum Allowable Salary - No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subrecipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal govemment's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SES employees may be found at hitps :!lwyvw opm.gov /goI1gY- data- oversi hU a - leavefsalaries -wa eslsala - tables /16Tables /execlhtm)1ES.as x.) A subrecipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non - federal funds. This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 9.7 Percentage of Salary Funded- For any position previously funded with JAG funds, the percentage of the salary to be paid must not exceed prior Funding percentage. SFY2017 JAG Standard Conditions Page 15 of 23 Rev. 0912016 Packet Pg. 878 C.21.f 10.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts as described in 2 C.F.R. § 200.318, "General procurement ". 10.1 Requirements for Contractors of Subrecipisnts - The subrecipient assures the compliance of all contractors with the app €icable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 42 LI.S.C. § 3711 ; the provisions of the current edition of the Office of Justice Programs Financial Guide (htt 11 � govlfi _ nancialguidgRPOJlinde x.htm ); and all other applicable federal and state laws, orders, circulars, or regulations. The subrecipient must pass- through all requirements and conditions applicable to the federal grant awardlsubaward to any subcontract. The term "contractor" is used rather than the term "vendor" and means an entity that receives a contract as defined in 2 C.F.R. § 20 0.22, the nature of the contractual relationship determines the type of agreement. 10.2 Approval of Consultant Contracts - The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes. The Department's approval of the subrecipient agreement does not constitute approval of consultant contracts. IF consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply. 11.0 Travel and Training -The cost of all travel shall be reimbursed according to the subrecipient's written travel policy, If the subrecipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines, § 112.061, Fla. Stat. Any foreign travel must obtain prior written approval. 11.1 6JA or FDLE Sponsored Events -The subrecipient agrees to participate in SJA- or FDLE- sponsored training events, technical assistance events, or conference held by FDLE or BJA or their designees. upon FDLE's or BJA's request. 11.2 Expenses Related to Conferences, Meetings, Trainings, and Other Events - The subrecipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance may be Found at: htiplloip- Qovifinancialpuid eEDOJ /Postaward Repui rements/cha pter3.10a.htm 11.3 Training and Training Materials —Any training or training materials that has been developed or delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, found at http:l loLo.g ovf fundin_q Jlmplement [TrainiMPHnciplesForGrantees- 5ubgrantees.htm 12.0 Publications, Media and Patents 12.1 Ownership of Data and Creative Material - Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and Local Governments, and 2 C.F.R. § 200.315 "Intangible Property," as applicable. 12.2 Copyright - The awarding agency reserves a royalty -free, non - exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: 12.2.1 The copyright in any work developed under an award or subaward, and 12.2.2 Any rights of copyright to which a subaward recipient or subrecipient purchases ownership with support funded under this grant agreement. SFY2017 JAG Standard Conditions Page 16 of 23 Rev. 0912016 Packet Pg. 879 C.21.f 12.3 Publication or Printing of Reports - The subrecipient shall submit for review and approval one copy of any curricula, training materials, or any other written materials that will be published, Including web - based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. The subrecipient understands and agrees that any training materials developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees found at http:lloio.siovlfundingllmalemenYTraininoPdncirilesForGrantees- Sub rantees.htm. All materials publicizing or resulting from award activities shall contain the following statements identifying the federal award: "This project was supported by Award No. awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions, findings, and conclusions or recommendations expressed in this publication /program /exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice ". 12.4 Patents - If any program produces patentable items, patent ri ghts, pro cesses, or inventions, in the course of work sponsored by the federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency. 12.4.1 Unless there is a prior agreement between the subrecipient and the Department on disposition of such items, the Department may determine whether protection on the invention or discovery will be sought. 12.4.2 The Department will also determine how rights in the invention or discovery (including rights under any patents Issued) will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy" t "President's Memorandum for Heads of Executive Departments and Agencies," (August 23, 1971), and statement of Government patent policy, as printed in 36 Federal Register 16839). 12.4.3 Government regulations have been issued in 37 C.F.R. § 401 by the U.S. Department of Commerce. 13.0 Confidential Funds and Confidential Funds Certificate - A signed certification that the Project Director or Implementing Agency Chief Official has read, understands, and agrees to abide by all conditions for confidential funds as set forth in the effec live edition of the Office of Justice Programs Financial Guide is required for all projects that involve confidential funds. The signed certification must be submitted at the time of grant application. This certificate certifies the Project Director has read, understands, and agrees to abide by the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted upon application if applicable, Confidential Funds certifications must be signed by the subrecipient or implementing agency Chief Official or an individual with formal, written signature authority for the Chief Official. 14.0 Task Force Training Requirement - The subrecipient agrees that within 120 days of award, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (in tereet- bas ad) task force training. The training is provided free of charge online through 8JA's Center for Task Force Integrity and Leadership ( www.ctlli.om ). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards Include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task force oversight and accountability. When FDLE awards funds to support a task force, the subrecipient must compile and maintain a task force personnel roster along with course completion certificates. Additional Information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership ( www.Ctftor o SFY2017 JAG Standard Conditions Rev. 0912016 Page 17 of 23 Packet Pg. 880 C.21.f 15.0 information Technology Projects 15.1 Criminal Intelligence Systems - The subrecipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 26 C.F.R. § 23.20(g). Should any violation of 28 C.F.R. § 23 occur, the subrecipient may be fined as per 42 U.S.C. § 3789g(c)-(d }. The subrecipient may not satisfy such a fine with federal funds. The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. 15.2 State Information Technology Point of Contact - The subrecipient agrees that the Stale Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. 15.2.1 In addition, the subrecipient agrees to maintain an administrative file documenting the meeting of this requirement. A list of State Information Technology Points of Contact may be found at www. it.oi p. povltechnoiogy- contacts 15.2.2 To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for taw enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system, 15.3 ADP Justification -The subrecipient must complete an Automated Data Processing (ADP) Equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP equipment is to be made. This form must be submitted upon application, if applicable. ADP justification must be signed by the subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 16.0 Interoperab €e Communications Guidance 76.1 Subrecipients that are using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications E=quipment and technologies such as vo ice -over-i n le m et protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance may be found at www.dhs.00visafecom . 16.2 Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also ensure projects support the Statewide Communication Interoperability Plan (SLIP) and are fully coordinated with the full -time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SW I C. to ensure coordination. Subrecipients must provide a fisting of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. SFY2017 JAG Standard Conditions Page 18 of 23 Rev. 0912016 Packet Pg. 881 C.21.f 17.0 Drug Court Projects -A Drug Court Project must comply with § 397.334, Fla. Slat., "Treatment -Based Drug Court Programs." SECTION VII: ADDITIONAL REQUIREMENTS 1.0 13allistic Resistant and Stab Resistant Body Armor and Body Worn Camera 1.1 Mandatory Wear Policy - Subrecipients that wish to purchase armor with JAG Funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAds related to the mandatory wear policy and certifications may be found at www.bia.govlFunding /JAGFAO.cdf 1.2 $VP Program - JAG funds may be used to purchase armor for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 1.3 NIJ Compliance - Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List ( htto: / /nim.gov In addition, body armor purchased must be American - made. The latest NIJ standard information may be found at www.nii.ciov /topics/technology /body- armor 1.4 Body Worn Camera Certification - Any subreciplent who wishes to use JAG funds to purchase BWC equipment, or to implement or enhance BWC programs, must certify that they or the law enforcement agency receiving the BWC funding have policies and procedures in place related to equipment usage. data storage, privacy, victims, access, disclosure, and training. For more information on BWC requirements, example policies, and best practices, visit httos:flwww,bia.gavlbwcl 2.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subreciplent assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 3.0 National Environmental Policy Act (NEPA) 3.1 The subreciplent agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of subaward funds by the subreciplent. This applies to the following new activities whether or not they are being specifically funded with these subaward funds. That is, it applies as long as the activity is being conducted by the subreciplent or any third party and the activity needs to be undertaken in order to use these subaward funds. Accordingly, the subreciplent agrees to first determine if any of the Following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the Fallowing activities will be funded by the grant, the recipient agrees to contact FDLE OCJG. 3.1.1 New construction 3.1.2 Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100 -year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; 3.1.3 A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and 3.1.4 Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. SFY2017 JAG Standard Conditions Rev. 0912016 Page 19 of 23 Packet Pg. 882 C.21.f 3.1.5 Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. 3.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at www.b . html for programs relating to methamphetamine laboratory operations. 3.3 For any of a subrec1pient's existing programs or activities that will be funded by these subawards, the subrecipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by the Department of Justice of a national or program environmental assessment of that funded program or activity. 4.0 Methamphetamine Plans: Mitigatlon of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories - If an award is made to support methamphetamine laboratory operations the subrecipient must comply with this condition, which provides for individual site environmental assessmentrmpact statements as required under the National Environmental Policy Act. 4.1 General Requirement: The subrecipient agrees to comply with federal, state, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. The subrecipient also agrees to complete a Methamphetamine Mitigation Plan (MMP) that includes the nine protective measures or components required by BJA and submit the plan to FDLE's Office of Criminal Justice Grants. 4.2 Specific Requirements: The subrecipient understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and waste from a seized laboratory's operations are placed or come to rest. Therefore, the subrecipient further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subaward. In so doing, the subrecipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. 4.2.1 Provide medical screening of personnel assigned or to be assigned by the subrecipient to the seizure or closure of clandestine methamphetamine laboratories; 4.2.2 Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subrecipient to either the seizure or closure of clandestine methamphetamine laboratories; 4.2.3 As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; 4.2.4 Assign property trained personnel to prepare a comprehensive contamination report on each closed laboratory; 4.2.5 Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; 4.2.6 Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, property licensed recycling facilities; SFY2017 JAG Standard Conditions Rev. 0912016 Page 20 of 23 Packet Pg. 883 C.21.f 4.2.7 Monitor the transport, disposal, and recycling components of subparagraphs 4.2.5 and 4.2.6 immediately above in order to ensure proper compliance; 4.2.8 Have in place and implement an inter- agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's 1) timely evaluation of the environmental conditions M and around the site of a closed clandestine laboratory and 2) coordination with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary, and in accordance with existing federal and state requirements; and 4.2.9 Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can 1) respond to the potential health needs of any minor at the site; 2) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or Is subject to arrest for other criminal violations; 3) ensure immediate medical testing for methamphetamine toxicity; and 4) arrange for any follow -up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity 5.0 National Historic Preservation Act — The Act will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation AG of 1974 (16 U.S.C. §§ 469 a -1, at seq.), and the (National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6.0 Human Research Subjects - Subrecipient agrees to comply with the requirements of 28 C.F.R. § 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 7.0 Trafficking in Persons - The subrecipient must comply with applicable requirements pertaining to prohibited conduct relating to tha trafficking of persons, whether on the part of recipients, sub rec I pie nts or individuals definer! as "employees' of the subrecipient. The details of the recipient and subrecipient obligations related to prohibited conduct related to trafficking in persons are incorporated by reference and posted at www.o ovlfundin IEx for IProhibi edConduct- Traffrckin .htm. 8.0 Global Standards Package - In order to promote information sharing and enable interoperabilily among disparate systems across the justice and public safety community, OJP requires the recipient to comply with DOJ's Global Justice information Sharing Initiative (OOJ's Global) guidelines and recommendations for this particular grant. Recipient shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at- www.i -oi car v las2 grantcondition Recipient shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach Is recommended. 9.0 Disclosures 9.1 Confllct of interest - The subrecipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conff Ict of interest, or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE (the non - federal pass - through entity). 9.2 Vlolatlons of Criminal Law - The subrecipient and implementing agency must disclose all violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub award. 9.3 Sanctuary Cities - The subrecipient and implementing agency must certify compliance with 8 U.S.C. § 1373. The subrecipient and implementing agency must agree to notifing FDLE (the non - federal pass - through entity) in writing of any potential violations of 8 U.S.C. § 1373. SFY2017 JAG Standard Conditions Rev. 0912016 Page 21 of 23 Packet Pg. 884 C.21.f 10.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subreciplent will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601, at seq.), which governs the treatment of persons displaced as a result of Federal and fed arapy- assisted programs. 71.0 Limitations on Government Employees Financed by Federal Assistance -The subrecipient will comply with requirements of 5 U.S.C. §§ 1501 -08 and 7324 -28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. 12.0 Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct - The subrecipient must promptly refer to DOJ Office of Inspector General [DIG] and the Florida Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a claim for grant funds that violates the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. 13.0 Restrictions and certifications regarding non - disclosure agreements and related matters - Subrecipients or contracts/subcontracts under this award may not require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits, restricts or purports to prohibit or restrict, the reporting of waste, fraud or abuse in accordance with law, to an investigative or law enforcement representative of a state or federal department or agency authorized to receive such information. The subrecipient certifies that if is informed or notified if any subrecipient, or contractor /subcontractor has been requiring their employees to execute agreements or statements that prohibit the reporting of fraud, waste, or abuse that it will immediately cease all further obligations of award funds to the entity and will immediately notify the awarding agency. The subrecipient will not resume obligations until expressively authorized to do so from the awarding agency. 14,0 Funds to Association of Community Organizations far Reform Now (ACORN) Unallowable - Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 15.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving ", 74 Fed. Reg. 51225 (October 1, 2009), and § 316.305, Fla. Slat.., the subrecipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subaward and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 16.0 DNA Testing of Evidentlary Materials and Upload of DNA Profiles to a Database - If JAG program funds will be used for DIVA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non - govemmental DNA database without prior express written approval from BJA. In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into COD IS (the National DNA Database operated by the FBI). 17.0 Environmental Requirements and Energy - For subawards in excess of $104.000, the subrecipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. § 1857(h)), section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 C.F.R. § 15). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94 -163, 89 Stat. 871), if any. 18.0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. SFY2017 JAG Standard Conditions Rev. 0912016 Page 22 of 23 Packet Pg. 885 C.21.f 19.0 Compliance with 41 U.S.0 § 4712 - The subrecipient must comply with all applicable provision of 41 U.S.C. § 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, grass waste of federal funds, and abuse of authority relating to a federal grant, a substantial or specific danger to public health or safety, or a violation of law, rule or regulation related to a federal grant. SFY2017 JAG Standard Conditions Rev, 0912016 Page 23 of 23 Packet Pg. 886 C.21.f ;7 o� L d1 U U 0 w _ / ♦ V Q Q� L m LU J LL 0 w y Qf E _ d E Q C 0 L 2 E Q� d L a d U tl7 x LU c m E U w w Q Packet Pg. 887 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. State of Florida Deportment of - Law l ntbraemerit offide of Criminal Justlos G mats Signature: T. Fbrrirag`, h=W ChW Typed Name and Title: Date: Corrections on this page, Including Strikeovers, whiteout, etc. are not acceptable. 12-h312aw Bubgrant. Recipient Authafk1ing Offial di of Governmental Unit (Commisslon Chalrman, Wayor, or Designated Representative) Typed Name of Signature: Typed Name and Date August z4, 2016 or Implemanting Agency otiiclal, Adminbtor or Deslgnat:ed Representative Typed Name of Imp] Signature: Typed Name and Date: August 13W eryy Monroe County Board of County Commissione ip]eA Monroe County Board of County Commissioner C.21.f Application Ref # 2017 -JAGC -3053 Section #6 Page 1 of 1 Contrarx - JAGC -MONR- - - Rule Reference 110.9 006 OCJG -005 (rev. October 2005) Packet Pg. 888 C.21.f Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Insert Certifications and Authorizations here. Application Ref # 2017 -JAGC -3053 Contract 2017- JAGCWONR -2 -F9 -112 Section #7 Page 1 of Rule Reference 11d -9.OD6 GCJG -005 (rev Qrtoher 2005) Packet Pg. $ 9 C.21.f CERTMCATION FORM Compliance with the Equal Employment Opportunity Phu (ESOP) Requirements Phase read carVW1y the Imwwdaw (see bdow) and rlrett compleM Serb i A ar Secdan B ar &wdoR C nor rill ihm. jf rw4dew candetes Serdw A ar C awd sulkerarrer a slrpEe mwvd suer SS A. OW In ad dMt near eftWA%6 CeeHen D Reel ent's Name: Monroe Board of Coup Commisslorsers Address: Is symcy &;a Direct or ct Sub recipient of OUP OVW or COPS fuadlo ? Law Enforcement A ? a Yes o No DUNS Number. Vendor Number (only if direct recipient Nerve and 'fide of Contact Person: Tel one Number. 305- 292 -4482 E-Mall Address: delowlhar#k -!a monrflecoun - v Section A— Declaradoa Miming Complete EneWdon from the ESOP Requirement Pkaw d wc* dlldwAhwLtbaars dxW pp(►t 0 LM dM tiny 6MOG M& a Indio Yrtbe O trtedkd Ustiod . o Nos�pretit Orpdmrdoa a RduaWMW Iewtkrdaa a Reoei * a sfo& murd(s) foes tiara S25,0W. 1, Imsparut ale offic4l cer* that [reeWew] Is not required to prepare an EEOP for the reason(s) chocked above, pur vat: to 28 CYA 1 42–Ml 1 further certify that [F&C019 f] will comply with applicable federal civil rights lawns that prohibit dim in employment and in the dalivery of services. ffrecr &W arrb grww a ftk award ow SSW. OK In ar*hx; pk= mate Sectlun D Prinrar W Section B---- Declamation Claiming Exemption from the LEOP Submission Requirement and Certifying That an EEOP L on File for Review Ito rrclpkwq FmYh=A4yvrmorx er+tployva an ddr nxthftaskek an w>d nrbarrsurl, arilAaw aremre bw k.Q dim SMOW. dew doe nr{pknr agency does nor hm to sabWtan ESOP m the OCR for mWew as loss ar ft rxrtou the folkwMg (12 CFA S 42.305). 1 , g9f rrruthers, Mayor gWJan, com that [realplenr], which has fifty or more employees and is receiving a single award or subawmd for $25,000 or more, but less than $500,000. has formulated an ESOP In accordance with 28 CFR pt. 42, subpt. L I further certify that within the last twenty - four months, the proper authority has formulated and signed into effect the ESOP and, as required by applicable federal law, It is available for review by the public, employees, the appropriate spate planning agency, and the Office for CNvjl Rigs, OW&o6,.lasticeDograms .S. gf] tyce no EEOP is on file at the follwAngoffice: vin err, [�tiic�eer, onroe un o o Court Lommissioners [organirarian], 1100 Simonton Street, Key west. N. 33040 - 3110 ltd^ _ s]. Heather gjMftM Mayor A 24 2015 rRigb ance and Ikk Doebraden Sbdng diet OP Fwut Fu Bean Submitted to the OBlee for Civil eview hasteorsaam e�alayees and mrMn* a str�le awasa� ar sdtowirrd �fSd010DQ or+oor+G deer die rrac¢ OPBJ�urrForrrt w die OCRfarmtaw. [irsparrsflrle officlAl], certify that [r edpiti], which has fifty or mare employees and Is receiving a single award of SSW,000 or store, has formulated an EBOP In eccordanee with 23 CFR pt 42, subpt. F. and seat It for" review on [ dare] to the Office for Civil Right, Office of Justice Pmgranm U.S. Depara nent of Justice. 4/'revokW sub - gels a AVk award aura SSIKOW. In addidw& pkaw camp he e SwAm D PAw or rjvw Swat ad TUk Sknoure Dwe ;7 0 L G7 2 U U c� ♦ V L7 ar L m tU J U- 0 w y _ m E E 0 L w x as E L d U d x w w E U [G w Packet Pg. 890 C.21.f Section D— Declaration Statlag that Recipient Subirwards a Single Award Over 5500,000 If o nwokw alemy, rnbmm* a Angle award gr$500, ODD or mare Ahm the granting apemy should proM* a Ila, k duOW name, ad*sss amdl3LW M gfearh such n6 -rvcl kW Sub-Recipient Agency ipient DUNS Number tj addilland space In necessary, plewe dwikalc this page. OMB casant Ho 1121 -0310 Evn6= DW 12031MIS Packet Pg. 891 C.21.f INSTRUCTIONS Completing the Certificati Fam Compliance with the Equal Employment Opportunity Plata (EEOP) Requirements The f xieral regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, require some recipients of financial assistance from the U.S. department of Justice subject to the statute's administrative provisions to swore, keep on file, submit to the Office for Civil Rights (OCR) at the office of Justice Programs (OJP) for review, and implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt. a E. All awards from the Office of Community Oriented Policing Services (COPS) are wed to the EEOP requirements; many awards front OJP, including wmuds from the Bureau of Justice Assistance (BJA), the Office ofJuvenile Justice and Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEOP requirements; and many awards from the Office on Violence Against Women (OVW) are also subject to the ESOP requimncrss. If you L have any questions as to whether your award from the I.I.S. Department of Justice is subject to the Sa& Streets Act's = EEOP requirements, please consult your grant award document, your program manager, or the OCR. v Recipletts should complete rhher Section A or Section 13 or Section C, not an three. If reeiplent compktea Section A or C and su"rauts a single award ever SS00,000, in addidoa, please complete Swan D. _ Sections A The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption Rom all of the EEOP requirements if It mats any of the following criteria: it is a non mafk organization, an educational � institution, a medical institution, or an Indian tribe; or it received an award under i'x5,000; air it has leas than fifty = employees. To claim the complete exemption from the EEOP aegtdmrnents, complete Section A. Section S m Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations J U- allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) arc a unit of side or local w government, an agency of state or local govemment, or a private business; and (2) have fifty or more employees; and (3) y have received a single grant award of$25,000 or more, but less then $500,000, may cWm the limited exemption from the submission requitement by completing Section 9. [it completing Section 9, the recipient should now that the EEOF on file has been prepared within twenty- -four months oftht: date ofthe most recent grant award. Section C 4 Recipients that (1) acv a unit of state or local government, an agency of state or local government, or a private business, _ and (2) have fifty or amore employees, and (3) have received a single grant award of $5110,000 or more, must prepare, maintain on file, submit to the OCR for review, and implement an ESOP. Recipients that have submitted an ESOP = Utilization Report (or in the process of subrmitting one) to the OCR, should complete Section C. _ Section D a� E Recipients that (1) receive a single award over S500,000; and (2) subaward a single award of 5500,000 or more must provide a list; including, name, address and DUNS # of each such sub- mciplent by completing Section D. ¢ Submission Protest d Recipients should download the online Certification Form, complete required sections, have the appropriate official sign it, electronically scam the signed document, and tiler send the signed document to the following e-mail address: w EEOPFotms oj.jpv. The document m urt have the fallowing tide: EEOP CerrUlcadon. If you have questions about , completing or submitting the Certification Farm, please contact the Office for Civil Rights, Office of Justice Programs, m 810 7th Street, NW, Washington, DC 20531 (Telephone: (202) 367.0690 and TTY; [202) 307- 2024 E U OMB AMwr d tam 1121 -0340 Evirauaa Doe 1201115 [G Q Packet Pg. 892 C.21.f PubHe Reporting Borden Statement Paperwork Reduction Act Notice. Linder the Paperwork Reduction Act, a perm Is not required to respond to a collection of iarormadon unless it displays a current valid ❑M[13 control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with €nfbrmation. The estimated minimum average time to complete and file this application €s 20 minutes per farm. If you have any comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write to the Office of?ustice Programs, 8107th Street, N.W., Washington, D.C. 20531. ;7 o� 0 L Q1 U U C7 w _ ♦ ♦ V Q _ L m LU J IL ❑ w w ❑ Qf E _ d E Q C L 2 E Q� d L Q d U d x w w E U [G w w Q Packet Pg. $93 C.21.f CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBIL MY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Florida Dvpertlnsnt of Law Enf m maartt Edward Byme Memorial Justke Assistance Brant Prognun Foam Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY (MATTERS; AND DRLM -FREE WORKPLACE REQUIREMENTS Applicants should rear to the regufaftis cited below to detemkw them dim to which they wa required to atlsat. Appkwft shmdd also review the insttudi ms for ceMllcalian Included In the reguldom before oampletirtg this farm. SigmMm of this form provides for emroance with asrliticaVon requipem is under 2$ CFR Part 59. 'Hew R6dkft6 an LobbyW and 28 CFR Pot [f7, "GovemmentAvide Debamont and Suspensim (NAnjw=mmrrterd) and Gav+en7e wnt wide Re! ulmmmnte for Dr1q-Frae Wbrt"m (Gm t r. The owtllloetkorms 9n11 be Healed as a material reoaerfttlon of Tad upon which ratienrre will be placed when Iha Depwiment of JLvbm delenrshes m swaud the ommad transaction. if mt, or cocpentive agneem6rrt. tbl rim riol wtrhbl a duwryeer pried pnead+g side appliradon 1. Looffma been calv10 dyr had a sari??m4w d nndrrrd rpebrf b m far aonerdeeio i d fraud or m trlrmI ofarrlee h mluweilen wbh Am requbed by Bedton 13M Tlfte 31 d 01r U.S Caft and brgNrnerttrd ai n . etirmlpmkrp fo d� ar Pie • P� [feral lisle CFR Para 6a, car pwmm etl1 1 late a snag ar aeepentdr+ ap�erminit owe a Ascafl imneaerars x ae,rraet undlr w pubav bemaateon vtefa6ers of #100M. ae Odkwd at 22 CFR Part 0f. to aptlexd cwttlihar that F�darel or Slrma errrbrrrl eMLlee areamrmwemrrs d arp6eglearrrtR um teem, br my, hdrllrallon ar dm&U dam d raaolde. nlrklrrp Intl No fademrf appraprla Ands haw been pMd er Yea ba paid, by gran b~ fafine NrUngfMa ar mrae� aitil� pulper4. or fiM wm*Wpmd, * wj j m 1w AMArmlalrq ar aaanr " b hmmnnr am Dillon orrmprryea of mV ag a mamba dCongmm, m dtoer eAIF418 kl M � Prrreet#y b1dlebldfrr ar oOr.nHre fi ehry d GunWesa, wan empbyee via !+iamb,,d e b vararaAlvrl rMl1 tier ffdq0d by a V merrmlel wft (Federal. Std,. ermedywM � the rllrnree amenrarrd de pa►+d►nph I1 i tb1 er renew mrmwn� or ma dim n d anY fedr+rf e tlan ww pram! arraopwom praarmank (d) Rave rat W" a #W"ivar period pnoadkq brie appare im tk* nary ftNWA atfrr Ibeniedert W funds h m bne pemd arwf8 be hmdvm a man pnbHofares W m (Federal. 6th, cwk=Q Y s a rarmlrlrlad rereewae ar dela�ft sari a CerlprerR am �aran rrapklYes d erg spar eallaayre of a msaaibar d Conpreea K aaEnedmon velar brie MdrrM pram ar a. Vd1en d1e a fa untblr m oerty b any of 61e rpMrnrMe mn aospuatiw agmmart, Ira uaddmupted ,half aoeP1 1 and rebmk Sundard d1b ar1lRuYen. hr enlle rhatl afineds rn esr�ratlom b fl,L Form -UL.'Gledo af yb gArtliAtlrr'. fnauardanarwll111l.hrgnrcitone. eppBealfea• ;al The m ' 10 ahea rMeprkR ttprt the Ire►puopo d rip br taCioded In the farad droama * for al aubrwwrde aI d Nam (indudfap aftm re. Z DRU04MEE VXHWLACE missals endrrpramh and esepere 1 eplaerrrearlr, d eabaaMmftf and asrR d an PRANTEIM OTHER THM Wt1M UR1.8) Jul t WW ammy am d N*= mmonpy. Ae regldred by 01r Onq-frra Vkerkpiraw Aot d 7ea1. end Z. D®ARIIBNt', at1EPal�tWi, AND OTHER rt CFA Para s7. Supper! F, 1w0nremree, in de0rred at pi CFA Par! A Aaftma 07.615 and 67.12 - 0111113polpllltlL IW IIIAT'1'm MI EC'T ltiS+CIPIEA7Tj A. The a okudewOn &aft we er m pmvlda a drew fta+ w Ae MWh d by Order 12$46, eAara�e►eat D tad SwWaki% and I I lealanI d 26 CFR Part 67. car praepeo/vr perdeipar►ta ti pebmery eovend W PUN ahbst, a e mmleyeea to em redeeduf tranrtadane a■ dMYred ae 2r CFR Pert 67. s.atlon 67.610 - al"ft aur, dleriberrrt diep.rubrp, pes.aselerr, ar ua■ ee a aomMdvd ntbdrnor h prol�ih" be ft prrrdwtm warkpmKw end A. Tio appamanl ardflu that Rand ft; pgndpft apearyl= 0x aeyraaomt wfa re mm aprirpNn PNI far rtatatlrw d astdl pmrdbablrs. (a) Are not p vmmly dMwred. mopandad, prepared far debem>tent, dedared IneNpibte, aerAffind b sderM dfaduat bmmNA by ■ Stair arfrdrrM out or N Evadhldn6 an an-9*9 drup4m aewrwn pmpumr to Ida rduafarly eeeYrded hoesaowtad by any laderrh drpurnmtor 01061eea absul- BMW I11 The dugms of dmv abtae h the �; � The prrnYa� peNgf e1 madeltebikip a drtghar warlrpdoe; (3) Any rve%W drop vowneft rWoMINIm, and enrftem aeditn pmvarmr, end enlployerafardrsg a�buaerlrta�aoaunHlp 6tawierApiaeaqm, POLE JAI# Q►arlt Debm"raer legeft and CwWka+rkro Amp 7 0 L m x U U C7 L7 Q ❑ _ L A m LU J LL ❑ w y z; Qf E _ d E Q C W 2 c at E m d �1 Q d U d x w w E U [G w w Q Packet Pg. $ 47 C.21.f CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTTER RESPONSIBILMY MATMRS; AND DRUGfIEE WORKPLACE RERCUREMEWS Fk wtdo Department of Low Enforcement Edward &M Memorial Juatke Asehtance Grant Proarm (e) fhim**wak lmf =Ch n lseeapapad to amapflbrlaammna d do WwK he 0Im ao'+vit lw atdemantimpl= - dby famgmph (a); (4 HW11Ia0 #W =Ow In fhe atmdmNmmermt mequwd W f Ah (� lfa! as a croslmd>ran dsrtipbymnammlYndartlwiftlmr! ale 01010 V13. of AMb am M No * ft smplaym In "ftj of w orbw caff* an for a WlaI d a Cfwf/m Ifare ,_, b ihara arsempmlrp4fsa rar afe lmllassad Idipm9iMmd . - drmgvWWb u=w.h k lha womlg9aw na laflrlkafs Avag4rmdardeya hem al fiae9an iF►.fAO d 9f. repmmisfbrw f a *wag I arat k a (e) q In f9wY. k mrmlNmp,whtle taodaadardap afb f1 poaka 9fafenray ekd b rnahra anepfa9mamdlap Iaesdm Fww llad par. uWw Nd*L graph (d) (l) forme ea +w1 1 - erclmwbs mgW ad w ndw A v*ydrrt4rh ohodd ha l -hi l d woh each appfhratlen Aar deueh aoarlaeen. Eeaplercer d wrmrimrlad maaplvraaa 1f w p oukk mace grin" SkmlmK rrd heath apemmoriamey dect I+ poowm aao. w Dapr6nent a Jul fo/, omco d Jow" R to Yw 0JP Fawn 40014. ATM 00" Doak. $33 kdwe Avrlwd. KW, V Mar mgbf►, D.C. 2M. Halo and kdodf lma Wmrdaf , 1 mwnbw( deem aewnd gmm Chodmhm — lf lw 8M hae dmrmdad fa aenplNa W Fwm 409117. dl taMNO am at f wwr4 sc9ana, wd9mkm 70 aalsrder deya of mo**lp fam9 urmdct aahpamepfaplm id} (Il. whir wap•ot fa arry efmmpl¢ yea wha b w oernfekd• 11) Tsk%q apprgslrlr po mmo Wo apntxd such an rrafrayc+, up to had DRUG 7M WORKPLACE lndYdkq I conaI I l wlh ftma fagWransaft d 9fa Rehm I ftdmAct d (ORAMM5 WHO ARE R' OMUAM IM as mmaummde 4 er Aa 1wgYked fay ilia DruaFfas 1llAsh Oat of 1999, and _ � as df�llnad d sT; amarmaafinee ar ar a6fAb favpnfoq rpfHgrwd sppawd lq Fbend. a#� aadfens 87 6fSand ekla, Er Nmmall flaal9r, tR11 �. or olwr app opmkb apaW. Aa a onndllarm df lw 0►9h11 eaAlyr tlfaf 1 rfa net enpapa k lw (Oi dales a Thep rimlam elfat fa maa�9faw fah aadtdakf a mfnmp�mee wafAplaw arrkwRt asaauhdfua, mhkaldmakn, dlmgaffapnd, por;4aoalen. erYMal >t A kP dueWq +�+r+�arlly wilco lore pemmmf: cad & V09 I mmhr hawt fa !rR M+a►ar Pa+rlft bsk w f w dk(a fer 0w L If mmkiad d a edmbd &" oIfa►rm. mwakmp }ram a rdatalen primanmwa+am d wmlfk f1eflR la aennaedan w191 do a wft wort eocmrfkq daflrq ffw a aedrx t d argl pMffl so*4' y. I wah ft for Pl o d ftfalmnanaa [Shptaddnq, oomamgr. mafaa, mdp pedal Dq mpmnt dJ�wflea Coo w4mo a Pmowna A� Qadk. 113 - Arwaw. H.W., NMahkrpfefm. D.0 ZM. AS tlfa duly auftrized mpreaefftad" of the appkmnt l hw try DIY that tlta wm* with the fltfD o elfoommkML 9. Gmnbo Na efhd Addraes Monroe Caen B DC 11 W 5imantaa Street IC W FL 33M 2. Project N me. _,Ass#sted Living Prevents RecidivLom ._.._. 3. Typed Name and Title ofAuft&Ad Repfeuisted rs: Heather Carruffigh Mayor 4. Sfpnaibxe' S. Rate: Af15t 24.2016 „ „ F XEJAQ G#larnf ww Cwdpcafte Z ;7 _ D m 2 U U C7 w Q _ L m Lu J 1L 0 w w _ _ d E Q 0 w x as E m d L Q d U d x w w E U [G w w Q Packet Pg. $ 57 C.21.f ATTACHMENT C COMPLIANCE WITH COUNTY GUIDELINES The PROVIDER must furnish to the County the following items: (a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status; (b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405 and the Florida Department of State as require by Florida Statute 517.01201 or proof of exemption from registration as per Florida Stature 496.406. (c) List of the Organization's Board of Directors of which there must be at least 5 and for each board member please indicate when elected to serve and the length of term of service; (d) Evidence of annual election of Officers and Directors; (e) Unqualified audited financial statement from the most recent fiscal year for all organizations that expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions recommended /taken; 1. If the PROVIDER receives $100,000 or more in grant funding from the County an audit shall be prepared by an independent certified public accountant (CPA): a. The CPA must have a current license, in good standing with the Florida State Board of Accountancy; b. The CPA must be a member of the American Institute of Certified Public Accountant (AICPA); c. The CPA must maintain malpractice insurance covering the audit services provided and d. The County shall be considered an "intended recipient" of said audit." (f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; (g) Organization's Corporate Bylaws, which must include the organization's mission, board and membership composition, and process for election of officers; (h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and alcohol free workplace provisions, and equal employment opportunity provisions; (i) Specific description or list of services to be provided under this contract with this grant (see Attachment 8); 0) Cooperation with County monitoring visits that the County may request during the contract year; and (k) Other reasonable reports and information related to compliance with applicable laws, contract provisions and the scope of services that the County may request during the contract year. Packet Pg. 896 C.21.f ATTACHMENT D PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building of public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 1 have read the above and state that neither I t [, r 1 (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within 1the last 36 months. (Sign ture) Date STATE OF: fjob d V ._ COUNTY OF: H 0 Y) (of, Subscribed and sworn to (or affirmed) before me on * 4l 01 to (date) by (name of affiant). He/ is pers l known me or has produced as identification. (type of identification) F4;7 n 0 i NOTARY PUBLIC My Commission Expires: v ^CHOW it CAROL , : c � ° � _ HOta[y PGh1�•: • 5I31e C1 F [ t ' Comm iss cn FE Packet Pg. 897 C.21.f ATTACHMENT E SWORN STATEMENT UNDER OROINANCE N0. 010 -1999 MONROE COUNTY, FLORIDA ETHICS CLAUSE (Company) "...warrants that helit has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010- 1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." 1 I (Signatur } Date: STATE OF: COUNTY OF: H u 0& Subscribed and sworn to (or affirmed) before me on Oct W I ka (date) by _Mai,AP -0\ W _ (name of affiant). HeV is personally known to me or has produced identification. I V I ���..� (type of identification) as NOTARY PUBLIC My Commission Expires: �P Packet Pg. 898 A ��CH7W - +i ►N..Up1 Hatsry Pu V.c 5taie 1Ay Comm. "Expire; Jun , 2 *� , �r Gammiss,nn F= IN-i ,,,,.' (type of identification) as NOTARY PUBLIC My Commission Expires: �P Packet Pg. 898 C.21.f DRUG -FREE WORKPLACE FORM ATTACHMENT F The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) _ 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for viola #sons of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations, 3. Give each employee engaged in providing the commodities or services as set forth and funded pursuant to the Grant Agreement a copy of the statement specified in subsection M. 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under contract, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this organization complies fully with the above requirements. l (Signature) Date: •�_ `7 ��C STATE OF: V 1 D d #/ COUNTY OF: �Iayl [ Subscribed and sworn o (or affirmed) before me on -6Gf � _ (date) Y (name of affiant). He rs kn to m e or has produced (type of identification) as identification. NOTA PUBLIC �[ . * }` ° ° •. CAROL A. DOCriO'" My Commission Expires: U 'r • ' Notary PklrlikC • s13'2 GI Ford My Comm. EXP'•fes dui T, 27' - Cartmission � rF if}' -5 Packet Pg- 899