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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: J.1
Agenda Item Summary #3284
BULK ITEM: No DEPARTMENT: County Attorney's Office
TIME APPROXIMATE: STAFF CONTACT: Chris Ambrosio (305) 292 -3470
1:30 P.M. CLOSED SESSION
AGENDA ITEM WORDING: An Attorney - Client Closed Session in the matter of Board of
County Commissioners of Monroe County, FL vs. Sugarloaf Volunteer Fire Department, et al.,
Case No. CA -K -17 -631.
ITEM BACKGROUND: Per F.S. 286.011(8), the subject matter of the meeting shall be confined
to settlement negotiations or strategy sessions related to litigation expenditures. Present at the
meeting will be the Commissioners, County Administrator Roman Gastesi, County Attorney Bob
Shillinger, Assistant County Attorneys Chris Ambrosio and Pedro Mercado and a certified court
reporter.
PREVIOUS RELEVANT BOCC ACTION:
BOCC 8/16/17 (0-1) BOCC scheduled a closed session in this matter on September 20, 2017 in
Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard.
BOCC 9/27/17 (I1) The BOCC 9/20/17 meeting was cancelled due to Hurricane Irma. At their
BOCC 9/27/17 Special Meeting, the BOCC rescheduled the closed session for October 18, 2017 in
Marathon, FL at 3:05 P.M. or as soon thereafter as may be heard.
BOCC 10/18/17 (I3) BOCC continued the closed session for November 14, 2017 in Key West, FL
at 1:30 P.M. or as soon thereafter as may be heard
BOCC 11/14/17 (N1) BOCC continued the closed session to December 13, 2017 in Key Largo, FL
at 1:30 P.M. or as soon thereafter as may be heard
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Closed Session Script SVFD BOCC 11 14 17 (10 19 17 kp)
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: Court Reporter Costs
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: 67501 - 530330
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
If yes, amount:
Chris Ambrosio
Completed
Bob Shillinger
Completed
Kathy Peters
Completed
Board of County Commissioners
Completed
08/16/2017 5:00 PM
08/29/2017 4:19 PM
08/29/2017 4:36 PM
09/20/2017 9:00 AM
Mayor's Script
For the day of Closed Session
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The following should be read at the appropriate point during the day of the closed session.
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1. Prior to going into closed session.
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A closed attorney - client session pursuant to Section 286.011(8), Florida Statutes, will now be held. It is CO
estimated that this meeting will take approximately thirty (30) minutes. The persons attending the meeting will
be the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger,
Assistant County Attorneys Chris Ambrosio and Pedro Mercado and a certified court reporter. �
to
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Since the law prohibits any other person from being present at the closed session, the commissioners, the c
County Administrator, the attorneys for the County and the court reporter will now remain in this meeting
room, and all other persons are required to leave the room. When the closed session is over, we will re- convene
and re -open the public meeting. This public meeting is now closed.
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2. At the beginning of the closed session.
I now call this closed session to order. For the record, this meeting is being held upon the request of the County
Attorney Bob Shillinger who announced at a prior BOCC Meeting held on 8/16/2017 that he needed advice in
the matter of Board of County Commissioners of Monroe County, FL vs. Sugarloaf Volunteer Fire Department,
et al., Case No. CA -K -17 -631. At that meeting, the Board approved holding a closed session and public notice
was given through public announcement of the meeting at the 8/16/17 BOCC meeting and through
publication of the 9/20/17 BOCC meeting agenda on the County's website. The BOCC 9/20/17 meeting was . gn
cancelled due to Hurricane Irma. At their BOCC 9/27/17 Special Meeting, the Board rescheduled the closed
session to be held at their 10/18/17 BOCC meeting. Public notice was given through public announcement at
the BOCC 9/27/17 special meeting and through publication of the BOCC 10/18/17 meeting agenda on the
County's website. At their BOCC 10/18/17 Regular Meeting, the Board continued the closed session to their
11/14/17 BOCC meeting. Public notice was given through public announcement at the BOCC 10/18/17
regular meeting and through publication of the BOCC 11/14/17 meeting agenda on the County's website.
For the record, and the benefit of the court reporter, each of us will state our name and position starting
with the commission.
(After all have identified themselves) — Thank you.
Just as a reminder, we will only be discussing settlement negotiations and strategy relating to litigation
expenditures. We cannot take any decisive action at this meeting. We can only provide information and
direction to the attorneys. Any decisions this Board makes concerning this case must be done in a meeting open
to the public.
Let's start our discussion with the County Attorney.
3. At the end of the closed session, prior to going into open session.
This closed session is now terminated and we will not reconvene in the public meeting.
4. After the public session has been re- opened.
The attorney — client session has been terminated, and we are now re- opening this public meeting.