Item N1C oun t y of Monr
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The Florida Ke s lv ',
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: N.1
Agenda Item Summary #3683
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443
N/A
AGENDA ITEM WORDING: County Administrator's Monthly Report for December 2017.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 11/28/2017 5:38 PM
Board of County Commissioners Pending 12/13/2017 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: November 28, 2017
SUBJECT: County Divisions' Monthly Activity Report for December 2017
MONTHLY ACTIVITY REPORT — DECEMBER 2017
Airports:
Kev West
November 2
Meeting with the FAA to discuss the Capital Improvement Plan.
November 9
Wildlife Hazard Management and FAR Part 139 re- currency training
classes.
Marathon
November 8
Marathon Chamber of Commerce event at Sunset Grille.
November 13 -17
Airfield surveys for the MTH Master Plan Update project.
November 16
Hurricane Irma Hot Wash meeting at Marathon Government Center.
November 21
Marathon Chamber of Commerce lunch at Florida Keys Country Club.
Extension Services:
• Number of services provided: 54 phone calls, 7 office visits, 26 visits to clients, 23
learning events with 288 participants, 7 media submissions, and 102 publications
distributed. Total Budget for FY 17/18: $278,744.00; Year to Date Expenditures and
Encumbrances (as of October): $2,956.20; Remaining Balance: $275,787.80; Percentage
of budget spent and/or encumbered year -to -date: 0.01%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Worked with the Southeast Florida Climate Compact to develop goals and a timeline for
next year's initiatives during the two day planning retreat in Key Largo.
• Worked with the South District to evaluate candidates for a county horticulture agent.
• Developed disaster recovery information for residents including best practices for hiring
contractors.
• Held a Climate Change Advisory Committee meeting to determine goals and objectives
for the coming year.
1
The Environmental Horticulture Agent accomplished the following activities:
• With the assistance of a Master Gardener, made site visits to Lower Sugarloaf Key,
Upper Sugarloaf Key, Cudjoe Key, Ramrod Key, Big Pine Key, Marathon, Key Colony
Beach, and Layton, all regarding landscape survival or replanting trees, palms, fruit trees
and natives, post Hurricane Irma.
• Held Winter Regional Plant Clinics: two in Key West, two in Key Largo, and one in
Marathon.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Helping to organize the Florida Keys Seafood Festival w/ the City of Key West to make
the event "Zero Waste" and met with city representatives to discuss recycling,
composting, and solid waste removal at the event.
• Worked with the South Atlantic Fishery Management Council Citizen Science Program
helping to design a pilot citizen science project for scamp and gag grouper data collection
for their fishery management plan and stock assessment.
• Co- instructed a Florida Master Naturalist Program Coastal Restoration Module course at
Mote Marine for 21 participants. The Florida Fish and Wildlife Conservation
Commission demonstrated sponge restoration and the students were able to cut and brick
sponges, which were placed in a new sponge nursery off of Long Key.
The Economic Resource Development Agent accomplished the following activities:
• Worked with the University of South Florida to identify best practices for energy tf
production from organic waste. We've installed two experimental biodigesters in the
Lower Keys.
• Worked with local entrepreneurs to develop sustainable business plans aimed at
improving economic conditions in Monroe County.
• Worked with the `Star of the Sea Foundation' to develop and deliver curriculum to low
income residents interested in entrepreneurship
• Worked with the Florida Keys Commercial Fishermen's Association on a trap recovery
strategies and marketing for the upcoming seafood festival
Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 515
Office Visits 600
New Clients 33
Field Visits 0
Benefits Delivery at Discharge
TRANSPORTATION PROGRAM
Transportation Calls 192
Veterans Transported 54
FINANCIAL DATA
The financial data for the month of November totals $ 453.687.27 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department"
Libraries:
October activities continue to keep staff busy at all branches, as hurricane recovery activities
continue:
• We welcomed 25,635 visitors to our libraries in October, slightly down from last year,
but the Marathon Branch was unable to open until October 23
• 12,272 customers logged into the Library public access computers and made use of our
wireless access network in October, nearly the same as the number for last year. PC
usage remains strong due to requirements by government agencies for benefit recipients,
especially during this recovery and rebuilding process, and to the many businesses that
now require online job applications.
• 183 new cardholders were added to our roster in October, as new transplants and
returning friends are joining (or rejoining) our communities.
• To continue evidence that our services are still valued for many needs, our librarians
answered 9,445 questions in October, an increase of 15% over the previous year.
Questions were presented via chat, text, e-mail, social media, telephone and in- person.
Our expanded reference services continue to be well- received by the public.
• E- visits made to the Library's web resources in October came in at 271,632. Included in
the count were page views of the main website and calendar, the online catalog, and the
archive of historical images.
• Circulation of a -books in October reached 2,149, making good use of our collection of
eBooks and eAudiobooks. Both our collection and its circulation continue to rise.
• Our October numbers reflect the gradual return to "normal" that our patrons are making,
in spite of problems and challenges that so many are still experiencing with the process.
They show that Library services continue to draw in both long -time and new patrons, for
information and escape, and our staff members continue to explore new ideas for
expansion and enrichment of these services.
Emergency Services:
FIRE RESCUE
• Implemented quarterly Fire Officer training at our Fire Academy during the month of
November. 32 officers attended training sessions.
• Completed 100% construction plans for Cudjoe Fire Station with plans ready for
permitting.
• Chief Callahan attended Monroe County Fire Rescue Fire Chief's meeting
• Continued to assist residents with hurricane recovery efforts.
• Hired fleet mechanic and are currently designing fleet maintenance program to bring
efficiency and longevity to our fleet of vehicles.
• Annual thanksgiving lunch for staff was a great success (Thank you Mike Elias)
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EMERGENCY MANAGEMENT
• Continue recovery efforts from Hurricane Irma.
• Two visits to Tallahassee to speak before subcommittees regarding Monroe County's
EOC.
• Completed initial "Hot Wash" process to discuss lessons learned from Hurricane Irma.
• Emergency Management has begun the "After Action Review" process for the
Preparedness and Response phases of Hurricane Irma.
EMS /TRAUMA STAR
• Trauma Star flew forty -nine (49) patients to mainland hospitals for definitive care in the
month of October.
• One (1) Charge Paramedic was successful in the completion of our comprehensive
provisional paramedic program.
• Conducted ePCR, Provisional Paramedic Program and Controlled Substance training for
all company officers.
• Received a $5,000 grant from the JT foundation to upgrade our current pediatric kits and
implement the Handtevy pediatric Resuscitation system on all frontline ALS rescues,
engines and Helicopters.
• Received two (2) Tempus Monitors to place on both Trauma Star Helicopters to expand
our critical care diagnostic capabilities, including the use of in -flight ultrasound.
• Met with University of Miami/ Jackson Memorial Hospital Neurologist's to review our
Stroke program, and conducted an overview of Ultrasound in flight utilizing the new
Tempus Monitors.
• Attended a meeting at LKMC to discuss hospital needs and ICU transfers.
• Attended quarterly Florida Keys Health Ready Coalition meeting and met with FEMA
disaster response personnel to evaluate post IRMA community health/behavioral
strategies.
• Attended Monroe County Coalition meeting and Overdose tracking program planning
meeting.
• Continued structured monthly EMS training / assessment program that is being delivered
on a rotational basis for all career firefighter personnel.
• Continued with field training of firefighter paramedics on quality assurance/billing issues
of ePCR reports.
• To continue compliance with our established strategic objectives for Fire Rescue, we
have received patient follow up data from receiving facilities on 17 patients for the month
of October.
KWIA (EYW)
• All ARFF personnel completed annual FAA Part 139 Airfield Safety Inspection Training
at KWIA
• All ARFF personnel completed annual FAA Wildlife Hazard Management Training at
KWIA
• All ARFF Officers completed MCFR Officers training meeting at Fire Academy
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• Assisted Logistics with swapping F -550 for Chevy Silverado as Utility 7 as new
mechanic appropriate work vehicle
• Continued orientation training for 3 new ARFF personnel.
FIRE MARSHAL
• Attended Florida Fire Marshals and Inspectors Association Annual Conference with
training on new version of Fire Codes effective 12/31/17
• 106 Plan Reviews conducted, a majority of which were Hurricane Irma "Emergency"
permits
• 24 Life Safety and Construction Inspections
• 8 Commercial Site Reviews for post storm demolition and reconstruction
• Met with owner of a New Adult Living Facility and conducted a site audit for compliance
with codes
• Multiple meetings with developers of large condo project in Ocean Reef to work out
design issues and also issues regarding Occupancy of Model unit without fire protection
systems in place (Working with ORPS on this)
• Continue monitoring safety plans for Temporary Debris Management Sites (TDMS),
Blimp Rd. Cudjoe Key site:
• Debris reduction through air curtain operations
• Applying FEMA P -325 Public Assistance Debris Management Guide; Appendix
G — Debris Collection and Management Site Hazard Analysis, Safety Plan
• Two (2) conference calls regarding Station 11 construction plans.
• Bid opening for RFP for the Installation of Fire Hydrants; no responses. This will be re-
advertised.
FIRE ACADEMY /TRAINING
• Target Solutions — continuing education and SOP training, online. Also worked on
tagging assignments for ISO reporting. Also working on running reports for completions
• Facility training for our three shifts of firefighters with Live Fire Burns
• Each of our Shift Battalion Chiefs completed performance objectives and proficiency
evaluations at the Fire Academy.
• Continuing Firefighter 2 class with 12 students from throughout the County.
• Officer development classes for three days, all three shifts attended County -wide.
• Sheriff's office SWAT team used drill ground for training.
• Customs Border Patrol used drill ground for re- qualification shooting non - lethal rounds.
• Upper Keys Mutual aid training hosted in Key Largo on forced entry with several other
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involved fire agencies.
Social Services:
OAA, Older Americans Act Programs
Nutrition (Information in this section is for the period 9/21/2017- 10/20/2017:
• C -1 Congregate Meals totaled 706 units during this period.
• C -2 Home Delivered Meals Hots totaled 171 units, and Home Delivered Meals Frozen totaled
1260 units.
In -Home Services (Information in this section is for the period 9/21/2017- 10/20/2017:
• III -B Chore: 2 units this period, 515.25 unit's year -to -date.
• III -B Screening and Assessment: 0 units this period, 58.5 units year -to -date.
• III -B Homemaking/Personal Care: 521.25 units this period, 3672.5 units year -to -date.
• III -E Screening and Assessment: 4 units this period, 49.5 units year to date
• III -E Chore: 2.5 units this period, 256.5 units year -to -date.
• III -E In -Home Respite: 84.25 units this period, 634.25 units year -to -date.
• III -E Facility Respite: 253.25 units this period, 5388.5 units year to date.
Non -OAA Programs
CCDA (Community Care for Disabled Adults) for October 2017:
• Case Management: 19 units for the month were produced
• Homemaking: 91.5 units for the month were produced
• Home - Delivered Meals: 25 meals for the month were provided
• Personal Care: 4 units for the monthly were produced
ADI (Alzheimer's Disease Initiative) for the period 9/21/2017- 81020/2017: 54.25 units were produced for
IN HOME RESPITE and 499.25 units year to date. 1114.5 units for this period for FACILITY RESPITE
and 3737 year to date.
HCE (Home Care for the Elderly Program) for the period 6/30/2017- 7/1/2017: 0 billable units this period
210 billable units year -to -date at the beginning of the contract year.
Monroe County Transit
Department Activity for November 2017
One -way trips provided: 1,523
Unduplicated clients served: 206
Special Needs Clients registered: 681
Community Support Services
0
as
0
Incoming calls, provision of information and referrals 465
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefit;
where the closest food bank is located, how to report suspected abuse, or to find out what available services ther
are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LII-1EAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals 307
Unduplicated Welfare client households that received service 101
New Welfare cases receiving service 27
Low Income Home Energy Assistance Program cases- 73 $18,902.06
SHIP Cases 27
WAP Cases 16
Home and field visits 237
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi - annual updates for In -Home
and Nutrition clients. WAY clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 373
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
BAYSHORE MANOR
Bayshore Manor's current census is sixteen residents. The current census is six private pay and 10
subsidized residents. Bayshore Manor provided 195.75 hours of OA3E respite care and 0 hours of CCE
and ADI care this month. Bayshore Manor has five OA3E clients.
There are two clients on the waiting list.
Revenue for November 2017 $32,832.96
Expenditures for the same period $57,409.88
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Percentage of the budget spent year to date 9.34%
Employee Services:
3 Salary Increase requests reviewed for new hire or promotions.
November 2017 report:
• Contacted Evergreen Solutions re: new contract and status of possible postponement until
next year
• Viewed Workforce Readiness CLA webinar
Held HR Staff meeting with HR team
I have been working on recovering the updated job descriptions for the public folders
EMPLOYEE BENEFITS
2017
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUG
0
NEW HIRES
13
9
12
32
13
29
18
12
TERMINATIONS
8
15
8
16
10
8
13
18
NEW RETIREES MEDICAL
2
7
3
4
2
2
0
4
NEW RETIREES LIFE ONLY
0
0
0
0
0
1
0
0
DECEASED # LIFE CLAIMS
0
0
1
2
2
1
0
2
OTHER COVERAGE
CHANGES
342
18
8
15
11
15
19
30
ACCOUNT CHANGES
9
15
43
10
7
12
14
5
'f
0
ACTIVE WITH MEDICAL
1195
1179
1180
1188
1191
1199
1206
1205
a�
ACTIVE NON MEDICAL
65
62
63
70
69
78
75
75
RETIREES WITH MEDICAL
414
413
422
424
425
427
427
427
RETIREES LIFE ONLY
24
25
25
25
25
26
26
26
SURVIVING SPOUSES
9
6
6
6
5
5
5
5
COBRA
4
4
2
1
2
3
3
3
WAIVER OF PREMIUM
LIFE INS
1
1
2
2
2
2
2
2
E
2017
SEPT
OCT
NOV
DEC
NEW HIRES
13
12
TERMINATIONS
18
23
NEW RETIREES MEDICAL
2
2
NEW RETIREES LIFE
ONLY
1
1
DECEASED # LIFE CLAIMS
1
2
Not
OTHER COVERAGE
available
CHANGES
24
yet
ACCOUNT CHANGES
7
8
ACTIVE WITH MEDICAL 1205
ACTIVE NON MEDICAL 75
RETIREES WITH MEDICAL 427
RETIREES LIFE ONLY 26
SURVIVING SPOUSES 5
COBRA 3
WAIVER OF PREMIUM
LIFE INS 2
Employee Benefits Department
1. 2 Distribution of Weekly Blasts
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletters
4. Weekly meetings with Bryan
5. Weekly EGWP meetings (4)
6. Medicare as primary meeting with Florida Blue
7. Recorded the Open Enrollment Application Tutorial
8. Open Enrollment Training with Worxtime
9. Wellness Program Plan Meeting
10. Employee Key West Open Enrollment Meetings at the Gato Nov 7,8,9
11. Employee Marathon Open Enrollment Meetings Nov 14 & 15
12. Employee Key Largo Open Enrollment Meetings Nov 16 & 17
13. Tax Collector Key West (Nov 9) Marathon (Nov 15) and Plantation (Nov 17) Open
Enrollment Meetings
14. New Employee Orientation
15. Mandatory Retiree Notices
16. Memo about Nov 14 BOCC meeting regarding the $250 subsidy
17. Open Enrollment Retiree Packet mailing
18. W9 Mailing for Rule of 70 Retirees
19. Employee Open Enrollment Packet mailing
20. Retiree Open Enrollment Meetings at the Gato in Key West Nov 20 & 21
21. Retiree Open Enrollment Meetings in Marathon Nov 27
22. Retiree Open Enrollment Meetings in Key Largo Nov 29
23.4 Retiree meetings
24. 2 Domestic Partnerships
25. Employee Benefits staff has received at least 1000 calls during this OE (most answered
by Mary Moeller) and we are still receiving them as retiree OE is still open until Dec. 7 th .
Great job Mary!
9
WORKERS COMPENSATION
Monthly Cases
FY17
FY1f
--
Oct -16
Nov -16
Dec -16
Jan -17
Feb -17
Mar -17
Apr-17
Ma -17
Jun -17
Jul -17
Aug-171
Sep-17
Oct -3
New Medical
7
10
11
10
11
8
4
9
10
8
7
6
7
New Non-
6
1
2
5
2
5
3
4
4
1
5
4
4
Total Closed
15
5
13
7
23
10
11
15
24
2
26
1
12
Total Current
95
101
91
99
89
92
88
90
80
87
73
82
83
Open Litigation
12
12
12
12
12
12
12
12
13
13
13
13
15
Closed /Settled
0
0
0
0
0
0
0
0
0
0
1
0
0
New Litigation
0
0
0
0
0
0
0
1
0
0
0
2
0
Total Current
12
12
12
12
12
12
12
13
1 13
13
12
15
15
October 2017
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Engineering/Proiect Management/Public Works:
• Card Sound Toll Conversion Project — Design/ Build submittals for construction engineering
and inspection (CEI) review is ongoing. Lighting agreement with FPL to remove existing site
lighting and poles was signed on 10/27/17 by the County. A pre - construction meeting was held
at the toll facility on November 17 A full road closure is scheduled for the evening (10:00 pm
to 5:00 am) of December 5 Message boards displaying the lane closure will be placed at both
ends of Card Sound Road as well as the beginning of CR 905 at the intersection of US 1. The
messages for the 2lanes to be closed will be placed 2 weeks in advance of the closure. FPL will
be removing 2 light polls and installing 2 light poles while Halley Engineering removes the
existing gantry and all other toll structures and buildings.
• Stock Island I Roadway and Drainage Improvement Project — Notice to Proceed for
construction was reissued for November 6th 2017 to accommodate hurricane recovery efforts.
Submittals to FOR and CEI are ongoing. The first project meeting was held on Nov 15 and
work is progressing according to the project schedule.
• Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — SFWMD is
issuing a signed permit exemption letter based on the 60% plans submitted by EAC.
• Key Largo I Roadway and Drainage Improvement Project — Key Largo I Roadway and
Drainage Improvement Project — (Bay Haven, Seaside, Dove Creek) Roadway and
Drainage Improvement Project — Contractor is resuming work on drainage structures on
Central and Meridian. Drainage 10% complete.
• Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays
Cuda Canal) Roadway and Drainage Improvement Project — Design in FDOT ERC
comment phase.- consultant entering responses .FDOT SCOP grant agreement approved by
BOCC in October. SFWMD exemption received.
• Pigeon Key Ramp Repair Project — Consultant preparing 90% design plans.
• Sexton Cove Roadway and Drainage Improvement Project— CEI and County final inspected
project on November 17. CEI compiling project closeout documents.
• Duck Key Security District Cameras — Project complete.
• Garrison Bight Bridge Repair Project — Bridge top deck repairs, sidewalk, railings, painting
and all asphalt operations are 100% complete. Metalizing testing for structural elements was
successful. Pile Jacket installation and continuity testing has begun. Project is 50% complete.
• Engineering Continuing Services Contract — Current Continuing Engineering On Call Service
contracts expire in January, 2018. Approval to negotiate with 9 top ranked firms on December
BOCC agenda.
• 1st Street/Bertha Street Drainage Improvement Project — Design consultant proposal review
meeting held on Nov 7 Consultant revising proposal. Anticipate engineering design and
permitting contract on January BOCC agenda.
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• Community Aesthetic Feature Big Pine Key – Consultant submitted final conceptual version
to FDOT for review – awaiting approval by State Roadway Design Engineer.
ROAD DEPARTMENT
Lower Keys
• Lower Keys road department has been hauling hurricane Irma debris
off of the private roads and dumping on the County right of way.
Upper Keys
➢ Buzz Bar Operation -------------------------------------------------------- 7.04 miles
➢ Mowing Operation -------------------------------------------------------- 58.15 miles
➢ Sweeping operation ------------------------------------------------------ 32.47 miles
➢ Sign Department--------------------------------------------------- - - - - -- -New Signs Installed -186, new
posts installed15, locates performed-8.
➢ Weed operation SUP----------------------------------------------- - - - - -- 10,560 ft
➢ Weed operation----------------------------------------------------- - - - - -- All of Duck Key and Conch
Key.
➢ Pot Hole Repair------------------------------------------------------ - - - - -3 Upper Keys Subdivisions.
➢ Temporary repair of 2 washed out roads in Duck Key, remove old Asphalt, install new sub -base,
grade and water bond.
Special Projects
➢ Clear ALL Private Roads in the Upper Keys of Hurricane Irma debris, Vegetation, White Goods
and C &D.
➢ Haul out 37,020 lbs. of debris from Old Settlers Park for the Parks Department.
➢ Assist Parks Department in clean up at Sunset Park
➢ Assist Facilities Department in removal of very large tree at MNGC.
➢ Assist Lower Keys Public Works in the clean-up of Private roads in Big Pine Key.
SAFETY MEETING-------------------------------------------- - - - - -- 10/27/2017
PROJECT MANAGEMENT / FACILITIES
Senior Nutrition Center – Contractor has re- mobilized and is scheduled to be substantially complete
with work December 1, 2017. Equipment is being ordered to coincide with construction completion.
MCSO Property Locker – Demolition is completed. Contractor is starting with the build out and the
anticipated substantial completing mid - January, 2018
Higgs Beach Atlantic Boulevard Relocation – The conversion process is underway and was originally
expected to take ten to twelve months. The consultant for the County has verbalized that DEP is being
uncooperative on this project.
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Bernstein Park — Hurricane Irma has impacted the completion of this project. The contractor is wading
through numerous insurance claims and therefore will not complete the project for an additional three
to six months.
Cudjoe Fire Station — RFP will be published in early December. Contractor selected in February after a
45 advertisement period. Projected ground breaking early March 2018.
Plantation Key Government Center — Design Development is 100% complete; the construction
documents are 30% complete. The architect is meeting with the future building occupants showing
them 3D walkthrough of their space. CMAR ranking was Friday, October 27, 2017. A
recommendation is on the November BOCC agenda.
Marathon Library — RFP will be published late December. Contractor selected in March after a 45
advertisement period. Projected ground breaking early April 2018. Working to hire existing building
demolition in March to shorten construction interval by accelerating site preparations.
Transfer Stations — The modular buildings being used for the new scale houses have been placed on
hold by the manufacturer to construct FEMA trailers. Contractor is working the issue and will
remobilize when materials become available in December or January pushing the substantial completion
of this project to April, 2018.
Rowell's Water Front Park — Public meeting was held according to grant requirements. Design
continues according to FDOT schedule. 100% design complete scheduled for September 30, 2018.
Higgs Beach Sand Re- nourishment — Plans have been submitted to FDEP for permitting. This
permitting process can take anywhere from four months to eighteen months depending on a Post -Irma
Bathometric and Benthic surveys.
Correction Facilities
Stock Island Detention Center — November 2017
Contractor continued installation of new Chillers.
• Contractor performed PM on the Elevators.
• Contractor continued the installation of the new Chiller on the Sheriff's Headquarters
Building.
• Contractor continued the installation of the new fence around the Jail.
• Contractor continued the renovations of the DJJ for the new Evidence locker.
Sheriffs Headquarters
• Contractor performed remediation on water damage from Irma.
• Contractor Installed New Air Handler and Condenser for the Crime Lab.
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Me n roe County Detention Center - Stock Isla n d
Percentage of custo met requested work orderstompieted within 3 days with KPI
12% of 73 Customer req u ested work orders were completed
within 3 days during Nov. 2017
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Facilities Maintenance /Parks & Beaches
Lower Keys
• Continue to work with OMB & Adjusters Intl to create Project Worksheets to get
permanent repairs started
• Continue debris clearing & safety protective measures @ at several locations; Big Pine
Community Park, Baypoint Park, Blue Heron, Watson Field, Wilhelmina Park
• Painting @ Freeman Justice Center, Judge Wilson office and other various offices
• Painting @ Drug Court
• Paint over Graffiti @ Higgs Beach
• Appliance repairs, replace lights & plumbing @ Bayshore Manor
• Install new emergency/ exit lights @ Bayshore Manor
• Install new electrical box @ Higgs Beach light pole
Upper Keys
Murray Nelson Government Center:
• Provided Assistance for eight events in the auditorium: 1 of the 7
Events were FEMA related.
• Replace Belt A/C #2
• Replace Lights 2 Floor Women's Bathroom
• Drill Grommet Hole Room 226 in Desk for Cable
• Assemble Stand Up Desk Room 234
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• Install Canopy Marina Area
Social Service Department / AARP:
• Repair Electrical Lamp and Wires
Plantation Key Courthouse:
• Civil Building Fix Desk Drawer
• Judge Garcia Area Dismantle and Switch Tables
• Fixed Outside Lighting at Court House
• Install New Hallway Roof Entrance Court Room A - Due to Hurricane
• Install Anti -Skid for Safety Bathroom Floor — Due to Hurricane
• Temporary Fixed Handy Cap Ramp Court Room B — Due to Hurricane
• Contractor Replaced (2) — 10' x 8' Gates and 20' Fence Section — Due to Hurricane
Ellis Building:
• Install New Lattice and Molding — Due to Hurricane
• Install New Weather Stripping Front Entrance Door
Tavernier Fire Station # 22:
• Install New Door for Radiology Equipment
• Replaced Wire to Gas Pump — Due to Hurricane
• Installed Tiles in Kitchen
• Replace Exhaust Fan
• Fixed Fuel Pump to Regular Power — Due to Hurricane
Islamorada Library:
• Fixed Outside Lights
Key Largo Library
• Fixed Outside Lights
PARKS & BEACHES:
Key Largo Community Park:
• Contractor Emergency Call to pump out Lift and Sewer - Temporary Repair
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• Contractor Installed New Control Panel, Grinder Pumps - Due to Hurricane
• Tennis Court Panels Replaced — Due to Hurricane
Rowell Waterfront Park:
• Used as Temporary Debris Collection Site
Harry Harris Park:
• Extensive Damage From Hurricane IRMA
• Put Plywood & Caution Tape around Park - Secure for No Access to Park
Old Settler Park:
• Debris Removal Trees — Chipping, Seaweed & Trash
• Clean Up Hurricane IRMA
• Received Pea Rock & Sand to spread thru out Park - Due to Hurricane
Sunset Boat Ramp Park:
• Repair Front Gate
Old Settler Park Opened November 25, 2017
Key Largo Park Open
Friendship Park Open
Sunset Point Park Open
Sunset Boat Ramp Park Open
Special Proiects /Other Work
Marathon Government Center
• Remove trees to provide access for Building Refinishing
• Activate EOC Hurricane Irma
• Extensive Debris and Tree removal, clean-up
• Restore and clean EOC to normal building office operations
Assist set -up, operation, removal of Base Camps at MAR Airport, BPK
Extensive debris, tree removal, and clean -up due to Hurricane IRMA:
• Marathon Government Center Annex
• Marathon Library
• Medical Examiners
• Tax Collector
• Marathon Courthouse
• Driver License
• State Attorney /Public Defender Office
• Health Department
• Fire Training Academy /ST -17
• Senior Center
• Towers at Scout Key, Grassy Key, Long Key
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• Public Works Yard, Fleet, Emergency Communications
Site Assessments for all County Properties including Pigeon Key
Documentation for storm related activities
Marathon Library
New electrical service from FKEC pole to building underground conduit: pole, weather -head, disconnect
panel, meter.
FLEET MANAGEMENT
• Completed monthly garage safety training - (personal protective equipment)
• Completed hurricane repairs for electronic fuel monitoring equipment
• FY2018 vehicle & equipment purchases -on hold
• Finalized payment approval for Emergency Management Department's new vehicle
• Card Sound Toll responders - pending
• Add jail generators to Fleet responsibilities - pending
• Assisted Clerk's office with tire repair and replacement
• Disposal of garage paint spray booth - pending
• Discussed with OMB Director; new format for billing departments for annual fleet services
• Renewed Cummins engine & electrical diagnostics software subscription
• Renewed All Data automotive diagnostics software subscription
• Assisted with Bayshore Manor emergency power plan; implementation - pending
• Solicited quotes on new portable generator for Bayshore Manor
• Solicited quotes on new portable fuel tanker for Bayshore Manor
• Provided revised FEMA information for all Fleet mechanics
• Assisting Risk Management; compiling list of hurricane damaged vehicles and equipment
• Replacement and/or new badges for County mechanics - pending
• Replacement of outdated vehicle lifts - pending
• Replacement of hurricane damaged vehicles and equipment - pending
• Replacement of county's propane generators - pending
• Purchase of new trailered fuel tanker for hurricane response - pending
• Temporarily repaired Key West garage door; replacement - pending
• 3 garage inventory reviews temporarily -on hold
• Revisions for Fleet Department web page temporarily -on hold
• Reinstall Dean Lopez emergency generator - pending
• Replace portable generator at Dean Lopez destroyed by Erma flood water - pending
• Replace various vehicles and equipment destroyed by Erma flood water - pending
• Surplus sale of Marathon Airport ARFF fire truck- pending
• Gato Building transfer switch repairs- ongoing
• Harvey Center generator repairs- ongoing
• New clam trucks for Solid Waste Dept. - pending
• Solid Waste Dept. brush cutter repairs - pending
• Corrosion control and painting of Key West and Marathon fuel tanks- pending
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• Mid -year vehicle surplus sale temporarily -on hold
• 2 Fleet Techs temporarily assuming Marathon Lead duties until position is filled
• Assisting with Marathon and Key West Airport surplus sales temporarily -on hold
• Marathon garage front align machine out of service; replacement - pending
• Marathon brake lathe out of service; replacement - pending
• Permanent installation of Magnolia Street facilities generator - pending
• Elevation of various emergency power generators - pending
• Reconfiguration of generator backups to the backups- pending
• Cudjoe Substation generator repair- ongoing
• Safety certification for Key West chain and hoist I -beam- pending
• Replacement of 2 additional emergency power generator exhaust systems- ongoing
• Revisions to Fleet policy manual - pending
• Written SOP's for vehicle procurement and surplus temporarily -on hold
• Seeking Key West establishment who can provide vehicle front end alignments- pending
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