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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: N.3
Agenda Item Summary #3571
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval of a grant application to DEP as part of their Coastal
Partnership Initiative to conduct a vulnerability assessment of the Harry Harris Park, requesting
$15,000 in grant funds and offering $15,000 in match funds, totaling $30,000 in project costs,
approval to be retroactive to the grant submittal date of October 31, 2017.
ITEM BACKGROUND: The scope of work will include the completion of a vulnerability
assessment of the Harry Harris Park owned and maintained by Monroe County. Harry Harris Park is
a popular place to spend the day. The beach, not open to the ocean, is a tidal pool safe for children.
The basketball courts, playground, pavilions and BBQ grills are close to restrooms and parking. Two
softball fields hosts local teams. One of the most popular features in this park is its deep water easy
access boat ramp.
The Park is also located in a low area that fronts a neighborhood separating the area from tidal
impacts. The Park was heavily impacted by Hurricane Irma, and is in need of a vulnerability
assessment. This vulnerability assessment will proactively develop adaptation strategies to enhance
the County's investment in the Park. The analysis will review the existing features within the
property and identify necessary adaptation measures to protect it (and the adjacent neighborhood)
from storms and future impacts of sea level rise and other impacts /stresses to maintain business
operations. The work will also enhance and protect the County's financial investment in preserving
its use in perpetuity as a public facility with recreational boat access use and furthering the goals to
preserve and protect public access
This analysis furthers the work of the County's Sustainability and Climate Plan ongoing under the
GreenKeys plan which sets forth recommendations to plan appropriate uses and adaptation measures
for areas.
PREVIOUS RELEVANT BOCC ACTION:
09/21/16: BOCC approved the grant award from DEP to conduct a vulnerability analysis of the
Bayshore manor facility.
CONTRACT /AGREEMENT CHANGES:
N/T
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CPI Grant Application Harry Harris park
FINANCIAL IMPACT:
Effective Date: TBD Expiration Date: TBD if awarded the grant
Total Dollar Value of Grant Application: $30,000.00
Total Cost to County: $15,000.00 Current Year Portion: TBD
Budgeted: Yes Source of Funds: Sustainability Funds - 001 -05008
CPI: N/A Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: Yes If yes, amount: $14,500.00
Grant: Yes (If awarded the grant) County Match: $15,000
Insurance Required: TBD
Additional Details:
REVIEWED BY:
Rhonda Haag
Completed
10/31/2017 4:21 PM
Pedro Mercado
Completed
11/27/2017 9:34 AM
Budget and Finance
Completed
11/27/2017 9:39 AM
Maria Slavik
Completed
11/27/2017 1:31 PM
Kathy Peters
Completed
11/27/2017 4:13 PM
Board of County Commissioners
Pending
12/13/2017 9:00 AM
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COASTAL PARTNERSHIP INIT1AT1VE
www.dep. state. fl.us /cm�lsrancgi ndex. ht m
GRANT APPLICATION
Refer to Rule Chapter 525-4, Florida Administrative Code, available at
ht(p:// www. dec. s(ate.f7.us /cme2rantti /index.him For information on funding requirements and evaluation
criteria.
Eligible applicants for the Coastal Partnership Initiative are local governments of the 35 coastal counties and all
municipalities within their boundaries required to include a coastal element in the local comprehensive plan.
Florida colleges, community colleges, state universities, regional planning councils, national estuary programs and
non -profit groups may also apply, as long as an eligible local government agrees to participate as a partner.
Submittal L ..Ji
1. One application per applicant may be submitted per grant cycle (i.e., one application per county, city, or
other eligible applicant.)
2. Applicants may request:
a) no more than $15,000 and no less than $10,000 for planning, design and coordination activities; and
b) no more than $30,000 and no less than $ 10,000 for construction projects, habitat restoration, invasive
exotic plant removal, and land acquisition. These projects cannot involve planning/coordination tasks
or components.
3. Non- profit groups are not eligible to receive funds for construction projects, invasive exotic plant
removal, habitat restoration, or land acquisition. Applications submitted by non - profit groups that
propose these activities (as listed in 62S- 4.004(2)(c)) will be disqualified.
4. Funding is available only for project work initiated and completed during a 12 -month period
beginning July I and ending June 30
5. One original, signed application must be submitted along with four copies of the application and one
CDIDVD copy of the application.
S. All applications must be submitted on the CPI Application Form.
7. Applications must be submitted in person, by certified or registered mail or by courier service: by 4 :00
p.m. on the date identified in the notice of availability of funds to:
Department of Environmental Protection
Florida Coastal Management Program, MS 235
ATTN: CPI Applications
3900 Commonwealth Blvd., Tallahassee, FL 32399 -3000
Faxed electronic or late applications will not he considered and will he disqualified.
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Form 62s- 4.004(5)
Effective 9/2!10
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A. TITLE PAGE
Project Title: Monroe County Harry Harris Park Vulnerability Analvsis
CPI Initiative Priority Area(s): Resilient Communities
Applicant Name and Name of Partner Entity (if applicable): Rhonda Haag, Monroe County
Official Contact Name: Rhonda Haa
Title: Sustainability Director _
Phone/Fax: 305 - 453 -8774
Email Address: Haa - Rhonda @MonroeCounty- FL.Gov _
Postal Address: 102050 Overseas Highway, Ste. 246
Key Largo, Florida 33037
Applicant DUNS Number: 073876757
Proposed Project Manager Name: Rhonda Haag Email: Haa - Rhonda @MonroeCount - FL.Gov
Certification Statement
"By signing this title page, the undersigned certifies that:
a. This application is in all respects Fair and submitted in good faith without collusion or fraud:
b. If selected through this application process, the recipient will work in good faith and in partnership with
the Florida Coastal Management Program to manage its subgrant in a timely and accurate manner;
c. Any funds awarded as a result of this application process will not be used to supplant or replace any state
or local funds;
d. Any funds awarded as a result of this application process will not be used as matching funds to apply for
or receive other federal funds;
e. No federal Funds will be used as match for funds awarded as a result of this application process;
F. The applicant local government's adopted comprehensive plan has been Found to be in compliance with
Chapter 163, Part II, F.S.;
g. [If construction is proposed] The applicant has conducted preliminary consultation with appropriate
federal, state, regional and local regulatory agencies regarding any construction proposed in the application
and has documented the results of the consultation in the Project Description section of the Work Plan;
h. [If construction projects, habitat restoration or invasive species removal are proposed] The property on
which these activities will take place is owned or leased by the applicant or the applicant holds a sufficient
easement; and
i� e u ersi has full authority to bind the applicant."
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Roman Gastesi, County Administrator
ignature Name & Title - Date
If applicant is a Florida college, community college, state university, regional planning council, national
estuary program or non- profit group, include the signature, name, and title of contact for partnering entity; the
name of the eligible county or city partner; and the date.
Not Al211licable)
Signature of Partner
Name & Title County or City Partner Entity Date
Form 625 - 4.004, FAC. EffEcrive 4!2110
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C. WORK PLAN (Expand text boxes as needed, keeping within the 10 -page Work Plan limit)
This section describes the project and cannot exceed 10 single sided pages or 5 double sided pages. If letters of
support or other materials are submitted to address the Work Plan components below, these items will count
toward the maximum 10 pages of the application Work Plan; any additional pages or Appendices will be
discarded and not considered in the evaluation of the application. The Title Page, Location Map, Budget and
Budget Narrative do not count toward the 10 -page limit of the Work Plan.
1. PR01ECTDESCRIPn0N.
a. Describe in detail the acti vity or work to be conducted; include ro'ect location information. (15
Project location Harry Harris Park parcel, 50 East Beach Road, Tavernier, 33070
The scope of work will include the completion of a vulnerability assessment of the Harry Harris Park owned
and maintained by Monroe County. Harry Harris Park is a place to spend the day at the ocean. The beach, not
open to the ocean, is a tidal pool safer for children. The basketball courts, Kiddie playground, pavilions and
BBQ grills are close to restrooms and parking. Two softball fields hosts Iocal teams. One of the most popular
features in this park is its deep water easy access boat ramp. Maximum length for Vehicle plus trailer cannot
exceed 45'. There are 15 parking spaces for vehicles with trailers for day parking only. The Park is also located
in a low area that fronts a neighborhood separating the area from tidal impacts. The park was also damaged
during Hurricane Irma and has been used as a debris staging area. This provides an opportunity to reassess
and better prepare the park for future flood risks. This assessment will proactively develop adaptation
strategies to enhance the County's investment in an important State goal- the preservation and enhancement
of public access in Florida. This analysis furthers the work of the County's Sustainability and Climate Plan
ongoing under the Green Keys plan which sets forth recommendations to plan appropriate uses and adaptation
measures for areas.
The analysis will review the aforementioned existing features within the property and identify necessary
adaptation measures to protect it (and the adjacent neighborhood) from storms and future impacts from sea
level rise and other impacts /stress to maintain business operations. The work will also enhance and protect
the County's financial investment in preserving its use in perpetuity as a public facility with recreational boat
access use and furthering the State's goals to preserve and protect public access.
Describe specific project objectives, tasks, and deliverables and related timelines for each. Objectives and
tasks should clearly relate to the project description.
(20 tits.)
The project objective will be to develop a sea level rise vulnerability analysis for the Harry Harris Park and
recommend any needed adaptation measures to address those vulnerabilities for continued use as a public
facility with recreational boat access. This work would build upon previous work done by the County in a
Technical Analysis of the County's Green Keys Plan that identifies critical County buildings and facilities at
risk from sea level rise and storm impacts under various sea level rise scenarios and proactively plans for
adaptation measures to protect those facilities.
The scope of work is described below. The vulnerability assessment process will build on work already
completed by scientific modeling to support the Green Keys Plan, but will more finely detail the elevations
and impacts for this particular site. A greater parcel -level analysis will be performed to define specific potential
adaptation strategies, alternatives and rough order cost estimates for implementation. Exposure to future flood
risk from sea level rise and storm surge under defined scenarios (based upon sea level rise projections in the
Southeast Florida Regional Climate Compact and the recent update to the County's Local Mitigation Strategy)
Form 625 - 4.004, FAC, Effec a e 912110
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and workable solutions will be the final work product that is generated. The work scope for this project will
include the development and review of existing resources available to complete the identified tasks below,
which already include area analysis for sea level rise and storm surge impacts. Site specific elevations will also
be considered to provide a basis for adaptation measures.
Task 1_: Data Collection and Project Management
This task includes the data collection forelevations of the site, elevation certificates, any previous surveying,
LiDAR, the Local Mitigation Strategy and already completed modeling work. The goal is to gain the best
existing site specific data is the goal and matching that with the public use for the Harry Harris Park, examining
the vulnerability of the existing boat ramp and associated public use facilities such as playground, docks, and
baseball fields, and planning for potential improvements such as the implementation of green infrastructure to
capture stromwater and account for rising sea levels. Coordination between project staff and Monroe County
staff will be required to assure all site specific data and modeling is collected in order to define physical location
of facilities on the 18-acre parcel and create an analytical approach to characterise flooding and future sea level
rise impacts.
The project coordination tasks will include:
A. Hosting a kick -off meeting to confirm understanding of the scope of the project (with timeframe).
Initial available and needed data will include:
1) Building, sea wall and property elevations such as elevation certificates
2) Plans, renderings, drawings or surveys of recent construction at the site
3) Previous sea level rise modeling
4) Review of the County's Local Mitigation Strategy
B. Development of a list of available reference data for the site and previous modeling from the Green Keys
Plan to develop a more detailed site specific analytical strategy for future flood risk from sea level rise and
storm surge & a "Gap Memorandum" identifying available and needed data sources to complete a full
vulnerability analysis for the site with project management discussion to determine if needed data is available
and how to close any identified discrepancies.
C. Hosting an introductory Stakeholder meeting to introduce key stakeholders to project goals and gain input
D. Research and coordination communication to discuss data resources and collection activities required for
the project.
It is anticipated that internal and external support staff from various departments within Monroe County will
serve as the Project Team for this scope. Sustainability staff, project staff familiar with future County
investments in the site and engineering staff will comprise a multi- disciplined team for project delivery. The
County will provide significant support as quantified by a $15,000 cash contribution.
Timefrarne & Deliverables:
Kick off meeting (within I month)
Gap Memorandum (within 2 months),
Project Coordination Calls (Bi- weekly) (ongoing)
Task 2: Vulnerability CharacterizationlAnal sis
The purpose of this task effort is to define the future vulnerability to sea level rise of the Harry Harris Park
as well as adaptation alternatives (related to existing and proposed site improvements) to proactively promote
the resilience and reduce storm surge impacts to the site and its use in perpetuity as a public facility with
Form 525.4.004. FAC, E 917110
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recreational boat access use. A draft vulnerability approach will be developed by the internal and external team
to utilize data identified in the Gap Memorandum from Task 1 above and will be used a starting point for
discussions to define future flood risk from sea level rise based on specific timeframes and scenarios. Possible
flooding scenarios will be identified based on percentage of risk from sea level rise and storm surge. Impacts
to the adjacent neighborhood will also be analyzed. The draft vulnerability approach will be confirmed through
a webinar or in person meeting so that the project team is in agreement about data to be used and generated for
the project in Iine with agreed upon sea level rise and storm surge scenarios.
The analysis output will include:
A. Flood impacts based on level of flood inundation and duration (level in inches of impacts and days of
impact) from sea level rise and storm surge.
B. Potential adaptation and response strategies related to proposed site improvements — identification of a
set of potential alternative strategies that could reduce or eliminate damage to the existing or planned facilities
such as:
I ) adaptation strategies for existing public park operations and facilities (e.g., buildings,
infrastructure, parking)
2) seawall, dock and boat ramp impacts
3) pros and cons of strategies
4) location of natural shoreline protection
5) implementation pathways for strategies such as any code or design requirements
6) cost and funding strategies for adaptation measures
C. Review and comment from Project Team on Draft Vulnerability Analysis
D. Stakeholder meeting with affected interests to receive comments and feedback
E. Presentation on Draft Vulnerability Analysis to Board of County Commissioners
Timeframes & Deliverables;
Draft Vulnerability Approach (within 2 months)
Draft Vulnerability Analysis (within 4 months)
Stakeholder Meeting (within 5 months)
Presentation on Draft Vulnerability Analysis to Board of County Commissioners (within 6 months)
Task 3: Final Vulnerability Analysis
Task 3 will utilize information generated in previous tasks to develop a Final Vulnerability Analysis for the
Harry Harris Park with recommendations for potential site considerations and adaptation measures to sea level
rise impacts and storm surge while considering benefits to the adjacent neighborhood. The results of this task
could include such measures as building specific measures to reduce flood risk, seawall and dock refinements
as specific intervals to avoid loss of use of the site. A measure of the relative cost effectiveness of those options
identified in Task 2 will also be quantified, as well as alternative approaches for any adaptation i resiliency
measures. Potential impacts from not implementing measures will also be identified and quantified to the extent
that economic factors can be identified.
Timeline & Deliverables:
Final Vulnerability Analysis will be completed that will characterize future impacts under various sea level
j rise scenarios over future planning horizons with storm surge, in terms of level of inundation and duration of
Form 625 -4.004. FAC, Efferrrre 912110
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impacts, adaptation measures or site criteria for Future uses, economic costs of alternatives, any design
considerations, funding recommendations and potential damages without adaptation measures (within 8
months of project initiation).
2. PRo1ECT NEED AND BENEFIT.
a, Explain the demonstrated need, which the project addresses.
The preservation of public waterfront uses is a high priority for Monroe County as a well as the State of
Florida as evidenced by 1) the economic contribution of these uses to the overall tax base, 2) the unique
character of these uses within Florida and 3) the considerable commitment on the part of state and local
governments to maintain programs and partnerships that enhance and maintain these critical businesses,
facilities, opportunities and uses. The Harry Harris project exemplifies those economic and cultural priorities,
and commitments locally in the County' financial investment in preserving its use in perpetuity as a public
facility with recreational boat access use and furthering the State's goals to preserve and protect public access.
Given the County's proactive planning for sea level rise and storm surge as shown by the Green Keys
sustainability planning process, the County recognizes the strong linkage between wise public investment and
sound planning by building on recent policy initiatives to identify critical buildings, facilities, assets and
infrastructure and elan ahead for the impacts of sea level rise and storm surge_
Identifying adaptation measures and strategies now, as well as quantifying future impacts and potential
damage to the site From storm surge can set a strong example statewide on how our public access can be
planned in the face of changing environmental conditions such as sea level rise or from routine storm events.
Not only does this provide a model on the development of adaptation strategies for a particular parcel, it shows
that through proper advance planning public access can continue to be a central economic and cultural
component to our communities statewide.
b. Explain how the proposed project meets the purpose of at least one CPI priority area. (10
While this project clearly furthers the state's goals relative to public access (also a CPT priority area), the
goal of the resilient communities priority area is to help coastal communities prepare for and respond to the
effects of climate change, natural hazards and disasters. Conducting sea level rise vulnerability analyses and
risk assessments is one example project listed as well as improving communities' resiliency to coastal hazards.
This project is extremely competitive in that it combines these resiliency elements to focus on a public facility
with recreational boat access use and furthering the State's goals to preserve and protect public access projects.
c. Discuss the extent to which the project will improve the management and protection of coastal resources. a
(25 pts.) to
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Coastal resources in Florida include both the "green" resources such as upland, tidal and open water habitats E
as well as cultural resources such as those Found in parks with public access. So much is this a priority for the
State of Florida that the State has a long history of planning, visions, acquisition and granting activities in these
areas to preserve these resources. The County is expending considerable effort to preserve public access uses I Q
within its Comprehensive Planning and Code requirements as well its efforts to preserve the long term viability
of this site as a public access through grant applications and partnerships with the State of Florida. Proactive
resiliency planning for this site now (for sea level rise and storm events) to enhance existing facilities and uses
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that will support opportunities for access, cultural identity and preservation can serve as a model statewide
marrying these important priorities For the State. Identifying coastal vulnerabilities and solving those
challenges through defined and evaluated adaptation measures will considerably improve the management and
protection of the coastal resources on and around the Harry Hams Park.
d. Discuss how project is feasible and can he completed within one year. (14 Pts.)
Given that the internal and external project team is familiar with much of the data that has already been
generated countywide in terms of vulnerability, and is familiar with methodologies to evaluate those
vulnerabilities, the project is very feasible to achieve within the 8 month timeframe developed. The Team has
already worked to identify more resilience planning work that needs to be done countywide on a parcel level
and this project Furthers those efforts. The Team is familiar with the types of data that are available For various
sites throughout Monroe County already and has already completed countywide evaluations on sea level rise
vulnerability and storm surge. Project staff participants are also well - familiar with the Harry Harris Park as it
is one of the 20 waterfront parks within the County that is maintained by the County's facilities department.
The Project Team is also familiar with the stakeholders that will need to be contacted and engaged in the
analytical process. Given this familiarity with sea level rise vulnerability work, the sensitivity of those
discussions, various adaptation strategy develop and evaluation methods and knowledge of this particular site,
this 8 month project timeframe is extremely achievable.
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Form 62S4.004, FAC, Effective 4!1110
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BUDGET and BUDGET NARRATIVE (15 Pis.)
Type dollar amounts only in applicable categories (round to nearest dollar; no cents) and leave other categori es
blank. A recipient will be required to provide 100% (1:1) matching funds, cash or in -kind. No more
than one -half (50 %n) of match can be provided by a third party.
Bud et Calceo FCMP Funds MATCH Funds
I. Salaries
2. Fringe Benefits
3. Travel $250.00 _ $250-00
4. Equipment
5. Supplies 1250.00 $250.00
6. Contractual Services $_14,500.00 $14,5000.00
7. Other Expenses
8. Indirect Charges
FCMP Total $15,000.00
Match Total � 1 S 004.00
Total FCMP & Match Funds $30,000.00
If budget exceeds the amount shown on the "Total" line above, indicate the total project cost: $
BUDGET NARRATNE: Describe line items for each applicable budget category shown above. Provide
sufficient detail to show cost relationship to project activities for both FCMP and match items. Indirect casts
are not allowed as match.
Total FCMP Funds Requested $ 15,000.00
Salaries: $0.00
Fringe Benefits: $0.00
Travel: $250.00 to cover 1 /2 consultant travel contractual services to assist the Countv with the Proiect Team
and deliverables.
Equipment: 08.00
Supplies: $250.00 to cover 1 h Cost of mailings, signs and advertising for stakeholder meetings
Contractual Services: $14,500.00 FCMP Match funds will vav for a oortion of contractual services to assist
the-County with the Project Team and deliverables.
Form 625 - 4.004, FAC, Efjecdre 912110
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Other Expenses:
Indirect Charges: $0.00
Total Match Funds; $ 15,000.00
Salaries: $0.00
Fringe Benefits: $0.00
Travel: $250.00 to cover 1 /2 consultant travel contractual services to assist the County with the Project Team
and deliverables.
Equipment: 0.00
Supplies: $250.00 to cover '/z Cost of mailings, signs and advertising For stakeholder meetings
Contractual Services: $14,500.00 County Match funds will pay for '/z of contractual services to assist the
County
Other Expenses: 0.00
NOTE. Project costs will be evaluated for reasonability, and the application is eligible for up to 10
points based on the evaluation of costs.
Task
Hours
Blended Rate
Total Task Rate
1,1 Kick Off Meeting (Scheduling Agenda and
Backup)
10
$160.00
$1,600.00
1.2 Gap Memorandum
20
$160.00
$3,200.00
1.3 Introductory Stakeholder Meeting
(Outreach, Preparation and Materials)
20
$160.00
$3,200.00
1.4 Project Coordination Calls
20
$160.00
$3,200.00
2.1 Draft Vulnerability Approach
16
$160.00
$2,560.00
2.2 Draft Vulnerability Analysis
30
$160.00
$4,800.00
2.3 Stakeholder Meeting on Draft Analysis
(Outreach, Preparation and Materials)
20
$160.00
$3200.00
2.4 Board of County Commissioners
Presentation on Draft VulnerabilitX Analysis
10.25
$160.00
$1,640.00
3.1 Final Vulnerability Analysis
35
$160.00
$5,600.00
Total Hours and Rate
181.25
$160.00
$29,000,00
Total Supply and Travel Cost
1$1,000.00
Total Project Cost
1 $30,000.00
* Blended professional rate includes Project Manager, Coastal Engineer, Modeling support, Policy C7
development, Outreach and Construction/Architect a
* Stakeholder meetings include $500 in supply expenses for mailings, signs and advertising to
* Travel related expenses of $200.00 (flight), $200.00 (hotel), $50.00 (ground transportation) & ($50.00 meals)
for Board of County Commissioners Presentation ($500.00) E
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