Item O5C oun t y of Monr
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The Florida Ke s lv ',
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Mayor Pro Tern Sylvia J. Murphy, District 5
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Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
December 13, 2017
Agenda Item Number: 0.5
Agenda Item Summary #3646
BULK ITEM: Yes DEPARTMENT: County Attorney's Office
TIME APPROXIMATE: STAFF CONTACT: Chris Ambrosio (305) 292 -3470
No
AGENDA ITEM WORDING: Approval of resolution to adopt and implement the 2018 edition
Risk Management Policy and Procedures Contract Administration Manual ( "Contract Manual ") and
direction to issue Administrative Instruction 7500.7 to implement the Contract Manual.
ITEM BACKGROUND: The Contract Manual serves as the official source of insurance and risk
management requirements that must be utilized in any type of contract, lease, and agreement entered
into by the County. The Contract Manual is the official reference and source for individuals,
contractors, professionals, vendors, agencies and firms that perform work for or on behalf of the
County, provide the County with products or services, use County property in conjunction with their
activities, receive funding or grants from the County or enter into inter -local agreements with the
County.
The 2015 edition of the Contract Manual needed revisions to categories and classifications; updates
and revisions to schedules of insurance requirements; revisions and corrections to indemnification,
hold harmless and defenses provisions; additions to include inter - governmental agreements and
agreements involving Federal agencies or Federal grants; and improvements throughout the structure
and format of the document. It has become necessary to revise and issue a new edition of the
Contract Manual. (The 2015 edition of the contract manual was instituted via Administrative
Instruction 7500.6).
PREVIOUS RELEVANT BOCC ACTION: 5/22/96 — BOCC adopted the 1996 Edition of the
Contract Manual. 12/19/07 — BOCC adopted 2005 Edition of the Contract Manual. 11/16/11 -
BOCC adopted 2011 Edition of the Contract Manual.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of Resolution and direction to issue Administrative
Instruction 7500.7 to implement the Contract Manual.
DOCUMENTATION:
Resolution Risk Managment Policy and Procedures Contract Admin. Manual 2018 Ed.
Risk Management Policy and Procedures Contract Administration Manual 2018 Ed.
A. I. 7500.7 Contract Manual, Insurance requirements and Waivers for Contracts Leases Agreements
FINANCIAL IMPACT:
Effective Date: December 13, 2017
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A If yes, amount:
N/A
REVIEWED BY:
Chris Ambrosio
Completed
11/27/2017 1:34 PM
Maria Slavik
Completed
11/27/2017 2:30 PM
Bob Shillinger
Completed
11/27/2017 4:02 PM
Budget and Finance
Completed
11/27/2017 4:31 PM
Kathy Peters
Completed
11/28/2017 9:07 AM
Board of County Commissioners
Pending
12/13/2017 9:00 AM
RESOLUTION NO. -2017
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, C
REPEALING RESOLUTION 407 -2011 AND ADOPTING
THE RISK MANAGEMENT POLICY AND PROCEDURE
CONTRACT ADMINISTRATION MANUAL, 2418
EDITION; WHICH REVISES INDEMNIFICATION, HOLD
HARMLESS AND DEFENSE PROVISIONS; REVISES,
ADDS AND UPDATES SCHEDULES OF INSURANCE
REQUIREMENTS; REVISES REQUIRED COVERAGES;
ADDS PROVISIONS FOR FEDERAL GRANTS AND INTER -
GOVERNMENT AGENCY AGREEMENTS; REVISES
CLASSIFICATIONS; MAKES CLARIFICATIONS AND
CORRECTIONS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS. the Board of County Commissioners of Monroe County, Florida ( "BOCC ")
co
has adopted the Monroe County Risk Management Policy and Procedures Contract Administration
Manual ( "Contract Manual ") as the official source of insurance and risk management requirements
that must be utilized in any type of contract, lease, and agreement entered into by the County; and
WHEREAS. the Contract Manual is the official reference and source for individuals,
contractors, professionals, vendors, agencies and firms that perform work for or on behalf of the
County. provide the County with products or services. use County property in conjunction with
their activities, receive funding or grants from the County or enter into inter -local agreements with
the County; and
WHEREAS, the 2015 edition of the Contract Manual required revisions to categories and
classifications; updates and revisions to schedules of insurance requirements; revisions and
corrections to indemnification, hold harmless and defenses provisions; additions to include inter-
governmental agreements and agreements involving Federal agencies or Federal grants; and
improvements throughout the structure and format of the document; and
WHEREAS, it has become necessary to revise and issue a new edition of the Contract
Manual,
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA:
Section 1. Resolution 407-2011 is repealed.
Section 2. That the Risk Management Policy and Procedure Contract Administration
Manual. 2018 Edition, is adopted as the official source of contractual,
insurance and risk management requirements that must be incorporated in
all contracts, leases and agreements entered into on behalf of the Monroe
County Board of County Commissioners. The Assistant County
Administrator is directed to issue Administrative Instruction 7500.7 in order
to implement the Contract Manual.
Page 1 of 2
Section 3. This Resolution shall take immediate effective upon its adoption.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida at a regular meeting of said Board on the day of .2017.
Mayor David Rice
Mayor Pro Tem Sylvia Murphy
Commissioner George Neugent
Commissioner Danny Kolhage
Commissioner Heather Carruthers
(SEAL)
Attest: KEVIN MADOK. Clerk
WS
Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor
MONROE COUNTY ATTORNEY
APPROVED AS TO FDRM
CHRIS AMBROS o
ASSiSTANT:COUNTY ATTORNEY
Date:
In
Page 2 of 2
2018 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
INTRODUCTION
This manual establishes the minimum Risk Management and Insurance requirements for
individuals, contractors, professionals, vendors, agencies and firms that perform work for or on
behalf of Monroe County, provide the County with products or services, use County property in
conjunction with their activities, or receive funding or grants from the County or enter into
interlocal agreements with the County.
To facilitate use of this Manual and to address the various exposures to loss faced by the County,
the Manual has been sectionalized and specific insurance requirements developed based on the
following classifications:
Construction Contractors and Subcontractors — Persons, firms, contractors, and organizations
performing construction activities for or on behalf of the County, on or off County Property.
Other Contractors and Subcontractors and Professionals providing services pursuant to the
Consultants' Competitive Negotiation Act (Section 287.055, Florida Statutes "CCNA")
(including Trade Contractors) — Persons, firms, professionals, contractors, subcontrctors,
vendors and organizations that provide work, goods or services, including testing, inspections,
service and maintenance contracts, for or to the County or any of the professionals identified in
the CCNA.
Public Welfare and Special Events - Activities that are held on or involve the use of County
property or designed to provide assistance to the general public. The activities may be sponsored
by private industry, trade /professional associations, or non -profit organizations. This section
includes activities that are funded by the County through the Tourist Development Council.
Airport/Aircraft Activities - Organizations performing work at or for County -owned airports,
airfields or activities involving the use of aircraft or lease of airport property.
Leases or Sub - Leases or Rental of County Property - Organizations leasing real and personal
property owned by the County. This section also includes organizations and firms that operate as
concessionaires or vendors on County property.
Architects and Errors and Omissions - Contracts involving the furnishing and performance of
professional architectural services.
Aircraft Liability - Vendors engaged in providing commercial aircraft services operating to and
from air facilities owned, operated, or maintained by the County.
All Risk Property Insurance - For a Lessee arrangement occupying leased property.
Administrative Instruction 7500.7
2018 Edition
Asbestos Abatement - Contracts involving the installation, removal, transporting, or disposal of
asbestos material.
Bailee's Liability - Contracts involving County property being in the care, custody, and control
of the Vendor.
Builder's Risk — Contracts requiring the Contractor to maintain Builder's Risk insurance on a
construction project for the County.
Cyber Liability — Insurance coverage required for data breach, network security, internet media
and similar other cyber related aspect of contracts.
Employee Dishonesty — Contract insurance coverage for loss of County funds or property caused
by the fraudulent or dishonest acts of the Vendor's employees or its agents.
Engineers Errors and Ommissions - Insurance which will respond to damages resulting from
any claim arising out of the performance of professional services or any error or omission of the
Professional arising out of work governed by the contract.
Garage Liability - Contracts involving servicing and/or repair of County -owned vehicles,
extending to vehicles, owned or leased by the County, left with the Contractor for servicing, repair,
storage, or safekeeping.
General Liability — Contracts that require a Contractor to obtain Commercial General Liability
Insurance.
Liquor Liability - Work governed by a contract that involves the sales and/or distribution of
alcoholic beverages.
Hangarkeepers Legal Liability - Contracts involving the repair, servicing, maintenance, fueling,
or storage of aircraft.
Installation Floater Insurance - Contracts involving coverage for machinery and equipment,
while being transported, installed and tested.
Medical Professional Liability - Contracts involving the providing of professional medical
treatment.
Motor Vehicle Cargo - Contracts involving County property being transported by the Contractor,
and that most liability policies exclude coverage for such items.
Pollution Liability - Work governed by a contract that involves the storage, treatment, processing,
or transporting of hazardous materials.
Professional Liability - Work governed by a contract that involves the furnishing of advice or
services of a professional nature.
Administrative Instruction 7500.7
2018 Edition
Underground Storage Tank Liability - Work governed by a contract that involves the
maintenance and operation of fuel tanks.
Business Automobile Liability - Work governed by a contract that requires the use of vehicles.
Hazardous Cargo Transporters Liability - Work governed by a contract that extends to the
hauling of toxic and hazardous material by motorized vehicles.
Workers' Compensation — Contractor's employers liability insurance for coverage of employee
injury.
Water Craft Libility — Coverage for injury, damages associated with acts or omission of a vessel.
Indemnification, Hold Harmless and Defense provisions for construction contractors,
subcontractors, consultants, subconsultants and professionals providing services pursuant to
CCNA; for the above references categories and also for inter - governmental agreements and
Federal Governmental agreements and where Federal grants are involved.
Waiver of Insurance Requirements and Request for Waiver form.
Some classifications sections of the Manual will apply to certain groups, while others will only
apply to specific groups.
Administrative Instruction 7500.7
3
2018 Edition
OBJECTIVE and GENERAL PROCEDURES
To reduce the number of claims and litigation brought against the County and the costs of
defending and paying for such alleged claims and legal actions, the County attempts to hold the
party or parties responsible for the alleged wrongdoing and claim accountable for their actions.
This is accomplished in two (2) ways.
First, the County requires that all parties that do work for, or on behalf of Monroe County, or that
provide goods or services to the County, or that utilize County property provide an
Indemnification, Hold Harmless and Defenses agreement in favor of Monroe County. Such an
agreement obligates the party to hold harmless, protect, indemnifiy and pay for any costs which
the County might incur arising out of their activities, including providing a defense attorney to the
County, as relates to the claims and actions. Various forms of Indemnification, Hold Harmless and
Defense agreements may be used, depending on the nature of the activity work, goods or services
involved. The individual sections of this Manual specify which agreement is appropriate and the
applicable terms and conditions. All agreements are contained in the section titled Indemnification,
Hold Harmless and Defense.
Second, to ensure that sufficient resources are available to satisfy the obligations assumed under
the Indemnification, Hold Harmless and Defenses agreement, the County requires most parties
to maintain minimum insurance protection. The amount of protection will vary on the type and
cost of work to be performed and goods and services provided, and the risks involved. In addition,
the County requires that it be named as an "Additonal Insured" on the contractor's, vendor's and
tenant's Liability policies.
There will be times when it will be necessary, or in the best interest of the County, to deviate from
the standard insurance requirements specified within this Manual. Recognizing this potential and
acting on the advice of the County Attorney, the Board of County Commissioners has delegated
authorization to the County Administrator and/or Risk Management to waive and modify various
insurance provisions. These will be discussed in further detail in the section of this Manual entitled
Waiver of Insurance Requirements.
Administrative Instruction 7500.7
2018 Edition
Standard Insurance Requirements
As a general rule, all parties will be required to carry, as a minimum:
• Workers' Compensation and Employers' Liability Insurance
• General Liability Insurance
and
Business Automobile Liability Insurance
The above insurances provide specific types of protection. These insurance coverages will be
supplemented with different and additional types of coverages depending on the work or services
being performed for the County.
The required limits will be contingent upon the nature and extent of the project or activity.
A general overview of these coverages and other issues that may assist the user of this Manual is
provided in the Glossary.
Certificates of Insurance
Verification that the party has obtained the required insurance, is usually accomplished by the
furnishing of a Certificate of Insurance (COI). A COI summarizes the coverages that are being
maintained by the insured. It also specifies special provisions, such as the County being included
as an "Additional Insured ". An industry standard COI has been developed which is used by most
insurance companies and agents.
Upon receipt of a COI, it will be reviewed to ensure that it includes all required types and amounts
of insurance for an acceptable coverage period, that the insurance company is acceptable to the
County, that it specifically names the Monroe County Board of County Commissioners as an
Additional Insured, if required, and that the policy(ies) have not expired. The COI shall be filed
with the contract documents and reviewed thirty days prior to the expiration date of any of the
insurance coverages reflected on the COI. At that time an updated certificate is required. A copy
of the updated certificate shall also be forwarded to Risk Management upon receipt.
General Procedures
The insurance requirements shall be established in conjunction with the development of the
project, activities, services, and procurement. The "Schedule of Insurance Requirements"
contained within various sections of this Manual will be used as a basis for the establishment of
the coverages that must be provided and must be included in all solicitations and procurement
documents. Unless insurance is waived by Risk Management, the "Insurance Checklist" will be
completed by the County's employee responsible for the project by marking the required coverages
with an "X ". The form contains instructions for the proposer's insurance agent to review and sign
signifying that the required coverage is in place or will be timely obtained and provided if awarded
the project or contract.
If the project, work, services or activity is governed by a contract, the appropriate Insurance Forms
will be included as part of the contract documents and an original COI, approved by Risk
Management, is required for execution of the contract.
Requests for a waiver or modification to the insurance requirements or coverages must be timely
made in writing, and approved by Risk Management, utilizing the "Request for Waiver of
Insurance Requirements" form. The reasons why the waiver or modification is needed, the extent
of coverage that can be provided, and any other pertinent information, such as sole supplier, etc.
must be included on the "Request for Waiver of Insurance Requirements" request.
Administrative Instruction 7500.7
2018 Edition
INSURANCE CHECKLIST FOR VENDORS SUBMITTING PROPOSALS OR BIDS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your insurance
agent and have him/her sign it in the place provided. It is also required that the bidder sign the
requiste form reflecting coverage and submit it with the proposal.
WORKERS' COMPENSATION
AND
EMPLOYERS' LIABILITY
X Workers' Compensation Statutory Limits
Bodily Injury by Accident/Bodily
Administrative Instruction 7500.7
Injury by Disease, policy
limits/Bodily Injury by Disease
each employee
WC1
Employers Liability
$100,000 1$500,0001$100,000
WC2
Employers Liability
$500,0001$500,000 1$500,000
WC3
Employers Liability
$ 1,000,000 /$1,000,000 /$1,000,000
WCUSLH
US Longshoremen &
$1,000,000
Harbor Workers Act
WCJA
Federal Jones Act
$1,000,000
Administrative Instruction 7500.7
2018 Edition
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
• Premises Operations 0 Products and Completed Operations
• Blanket Contractual 0 Personal Injury
Required Limits:
GL1
$300,000 Combined Single Limit
GL2
$500,000 Combined Single Limit
GL3
$1,000,000 Combined Single Limit
GL4
$2,000,000 Combined Single Limit
GL5
$3,000,000 Combined Single Limit
GL6
$4,000,000 Combined Single Limit
GL7
$5,000,000 Combined Single Limit
Required Endorsement:
GLLIQ
Liquor Liability
GLS Security Services
All endorsements are required to have the same limits as the basic policy.
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Administrative Instruction 7500.7
7
2018 Edition
BUSINESS AUTOMOBILE LIABILITY
As a minimum, coverage should extend to liability for:
• Owned; Non - owned; and Hired Vehicles
Required Limits:
VL1 $50,000 per Person: $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
(The use of VL1 should be limited to special projects that involve
other governmental entities or "Not for Profit" organizations. Risk
Management must approve the use of this form).
VL2 $200,000 per Person; $300,000 per Occurrence
$200,000 Property Damage
or
$300,000 Combined Single Limit
VU $500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
VL4 $5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
BR1
Builders'
Limits equal to the
Risk
Full Replacement Value of the completed
project.
CL1
Cyber Liability
$1,000,000
WC
Motor Truck
Limits equal to the maximum
Cargo
value of any one shipment.
PRO1
Professional
$ 300,000 per Occurrence /$ 500,000 Agg.
PRO2
Liability
$ 500,000 per Occurrence /$1,000,000 Agg.
PRO3
$1,000,000 per Occurrence /$2,000,000 Agg.
POL1
Pollution
$ 500,000 per Occurrence /$1,000,000 Agg.
POL2
Liability
$1,000,000 per Occurrence /$2,000,000 Agg.
POL3
$3,000,000 per Occurrence /$6,000,000 Agg.
POL4
$5,000,000 per Occurrence /$10,000,000 Agg.
ED1
Employee
$ 10,000
ED2
Dishonesty
$100,000
GKI
Garage
$ 300,000 ($ 25,000 per Vehicle)
GK2
Keepers
$ 500,000 ($100,000 per Vehicle)
GK3
$1,000,000 ($250,000 per Vehicle)
Administrative Instruction 7500.7
2018 Edition
MED1
Medical
$ 300,000/$ 750,000 Agg.
MED2
Professional
$ 500,0001$ 1,000,000 Agg.
MED3
$1,000,000 5 3,000,000 Agg.
MED4
$5,000,000510,000,000 Agg.
IF
Installation
Maximum value of Equipment
Floater
Installed
VLP1
Hazardous
$ 300,000 (Requires MCS -90)
VLP2
Cargo
$ 500,000 (Requires MCS -90)
VLP3
Transporter
$1,000,000 (Requires MCS -90)
BLL
Bailee Liab.
Maximum Value of County Property that
will be in the Bailee's posession.
HKL1
Hangarkeepers
$ 300,000
HKL2
Liability
$ 500,000
HKL3
$ 1,000,000
HKL4
$ 5,000,000
AIR1
Aircraft
$ 1,000,000
AIR2
Liability
$ 5,000,000
AIR3
$50,000,000
AEO1
Architects Errors
$ 250,000 per Occurrence /$ 500,000 Agg.
AEO2
& Omissions
$ 500,000 per Occurrence /$1,000,000 Agg.
AEO3
$ 1,000,000 per Occurrence /$3,000,000 Agg.
AEO4
$ 3,000,000 per Occurrence /$5,000,000 Agg.
ARP
All Risk Property
Full Replacement Value of Structure
EO1
Engineers Errors
$ 250,000 per Occurrence /$ 500,000 Agg.
EO2
& Omissions
$ 500,000 per Occurrence /$1,000,000 Agg.
EO3
$ 1,000,000 per Occurrence /$2,000,000 Agg.
EO4
$ 5,000,000 per Occurrence /$10,000,000 Agg.
WL1
Water Craft
$ 500,000 per Occurrence
WL2
Liability
$ 1,000,000 per Occurrence
Administrative Instruction 7500.7
2018 Edition
INSURANCE AGENT'S STATEMENT
I have reviewed the above requirements with the bidder named below. The following deductibles
apply to the corresponding policy.
POLICY DEDUCTIBLES
Liability policies are _ Occurrence _ Claims Made
Insurance Agency Signature
BIDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in full
with all the requirements.
Bidder's Name and Title
Signature
Company Name:
Administrative Instruction 7500.7
10
2018 Edition
Introduction to Construction Contractors and Subcontractors
This section of the Manual will apply to construction projects and activities utilizing
Contractors and Subcontractors. The types and amounts of insurance will be determined
based on the type of project, scope of work, and projected cost of the contract work. The
fact that the funds used to pay for the project were obtained from Federal, State, or other
grants may be relevant. If Federal grants are involved in the Agreement/Contract then use
section FED in addition to any other requirements applicable.
A special matrix of construction activities has been developed and incorporated within this
section below to assist in the designation of the proper insurance coverages and limits.
As a general rule, all contracts will include:
• Indemnification, Hold Harmless and Defense Provisions
• General Insurance Requirements
• Workers' Compensation Provisions
• General Liability Provisions
and
• Business Automobile Liability Provisions
All questions should be directed to the County Risk Management department.
Administrative Instruction 7500.7
11
2018 Edition
General Insurance Requirements for Construction Contractors and Subcontractors
Prior to the commencement of work or services governed by this contract (including the
pre - staging of personnel and material), the Contractor shall obtain, at his/her own expense,
insurance as specified in the attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Sub -
Contractors engaged by the Contractor. Alternatively, the Contractor may require all
Subcontractors to obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre- staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the County as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide satisfactory
evidence of the required insurance, shall not extend deadlines specified in this contract and
any penalties and failure to perform assessments shall be imposed as if the work
commenced on the specified date and time, except for the Contractor's failure to provide
satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in the contract and any attached schedules. Failure
to comply with this provision may result in the immediate suspension of all work until the
required insurance has been reinstated or replaced. Delays in the completion of work
resulting from the failure of the Contractor to maintain the required insurance shall not
extend deadlines specified in this contract and any penalties and failure to perform
assessments shall be imposed as if the work had not been suspended, except for the
Contractor's failure to maintain the required insurance.
The Contractor will be held responsible for all deductibles and self insured retentions that
may be contained in the Contractor's Insurance policies. The Contractor shall provide, to
the County, as satisfactory evidence of the required insurance, either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract. All insurance policies must specify that they are not
subject to cancellation, non - renewal, material change, or reduction in coverage unless a
minimum of thirty (30) days prior notification is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
In addition, the County will be named as an Additional Insured and Loss Payee on all
policies covering County -owned property. Any deviations from these General Insurance
Requirements must be requested in writing on the County prepared form entitled "Request
for Waiver of Insurance Requirements" and approved by Monroe County Risk
Management.
Administrative Instruction 7500.7
12
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
CONSTRUCTION CONTRACTORS, SUBCONTRACTORS and PROFESSIONAL SERVICES
Revised November, 2017
CONTRACT
DESCRIPTION OF
Under
$10,001
550,001
$100,001
$500,001
Over
TYPE
WORK
$10,000
To
to 5100,000
TO 5500,000
TO $1 Million
$1 Million
$50,000
PROVIDE AIRPORT CONSTRUCTION
WC3
WC3
WC3
WC3
SERVICES - GENERALLY USING SUB-
GL4
GL4
GL4
WC3
GL4
AIRPORT
CONTRACTORS
VL3
VL3
VL3
Ca L4
VL3
Refer to
CONSTRUCTION
VL3
Risk
If work involves the structural iMegity of the
BR1
BR1
BR1
BR1
Management
building
BR1
PROFESSIONAL SERVICES IN THE
WC1
WC1
WC1
WC1
WC1
ARCHITECTS AND
DESIGN OF BUILDINGS, SEWERS,
GL1
GL1
GL1
GL2
GL3
Refer to
ENGINEERS
WATER MAINS, STREETS, ETC.
VL1
VL1
VL1
VL1
VL1
Risk
AE01
AE01
AE01
AE02
AE03
Management
PROFESSIONAL SERVICES IN THE
WC1
WC1
WC1
WC1
WC1
ENGINEERING DESIGN OF BUILDINGS,
GL1
GL1
GL1
GL2
GL3
Refer to
ENGINEERS
SEWERS, WATERMAIN, STREET, ETC.
VL1
VL1
VL1
VL1
VL1
Risk
E01
E01
E02
E02
E03
Management
BRIDGE
WC3
WC3
WC3
WC3
WC3
Refer to
CONSTRUCTION
PROVIDE BRIDGE CONSTRUCTION
GL3
GL3
GL3
GL3
GL4
Risk
SERVICES OVER NAVIGABLE AND
VL3
VL3
VL3
VL3
VL3
Management
UN- NAVIGABLE WATERS
GLXCU
GLXCU
GLXCU
GLXCU
GLXCU
BUILDING
BUILDING REHABILITATION
WC2
WC2
WC2
WC3
WC3
Refer to
REHABILITATION
GENERALLY USING SUB-
GL3
GL3
GL3
GL3
GL4
Risk
CONTRACTORS
VL3
VL3
VL3
VL3
VL3
Management
If work involves the structural Integrity of
BR1
BR1
BR1
BR1
BR1
the Building
MARINA
PROVIDE MARINA CONSTRUCTION
Refer to
Refer to
Refer to
Refer to
Refer to
Refer to
CONTRACTORS
ALONG SHORELINE
Risk
Risk
Risk
Risk
Risk
Risk
Mgt
Mgt
Mgt
Mgt
Mgt
Management
GENERAL
BUILDING CONTRUCTION SERVICES -
WC1
WC1
WC2
WC3
WC3
CONTRACTORS
USING SUB - CONTRACTORS; INCLUDES
GL2
GL2
GL1
GL2
GL3
Refer to
CONSTRUCTION OF PARKING LOTS
VL1
VL1
VL2
VL2
VL3
Risk
GLXCU
GLXCU
GLXCU
GLXCU
GLXCU
Management
NEW CONSTRUCTION
BR1
BR1
BR1
BR1
BR1
RENOVATIONS THAT INVOLVES THE
STRUCTURAL INTEGRITY OF THE
BR1
BR1
BR1
BR1
BR1
BUILDING
PARKS & RECREATION
CONSTRUCTION OF PARKS AND
WC1
WC1
WC1
WC2
WC3
Refer to
AREA CONSTRUCTION
PUBLIC RECREATION AREAS
GL1
GL1
GL2
GL3
GL3
Risk
VL1
VL1
VL1
VL2
VL3
Management
ROAD CONSTRUCTION
OR UNDERGROUND WORK SUCH AS
WC1
WC1
WC2
WC3
WC3
Refer to
INVOLVING
ROAD CONSTRUCTION, WATER AND
GL1
GL1
GL2
GL2
GL3
Risk
EXCAVATIONS,
SEWER LINE INSTALLATION,
VL2
VL2
VL2
VL2
VL3
Management
CULVERTS,ETC.
TUNNELING CULVERTS, ETC.
GLXCU
GLXCU
GLXCU
GLXCU
GLXCU
INCLUDE "CCS" INDEMNIFICATION, HOLD HARMLESS AND DEFENSE AGREEMENT IN CONTRACT
QUESTIONS SHOULD BE DIRECTED TO THE COUNTY RISK MANAGEMENT DEPARTMENT.
Administrative Instruction 7500.7
13
2018 Edition
Introduction to Other Contractors, Subcontractors and Professional Services Section
This section of the Manual will apply to Vendors and Contractors supplying goods or services to
the County which may not be in connection with a construction project or that provide certain
professional services. Generally, the insurance requirements for Agreements /Contracts which
supply goods or services associated with construction projects should be governed by the
Construction Contractors section of this manual. The types and amounts of insurance will be
determined based on the type of service or goods provided and the projected payment to the
Vendor. The fact that the funds used to pay for the goods or services were obtained from Federal,
State, or other grants may be relevant. If Federal grants are involved in the Agreement/Contract
then use section FEDGRT in addition to any other requirements applicable.
A special matrix for this section has been developed to assist in the establishment of the proper
insurance coverages and limits.
As a general rule, all agreements will include as a minimum:
• Indemnification, Hold Harmless and Defense Provisions
• General Insurance Requirements
• Workers' Compensation Provisions
• General Liability Provisions
and
• Business Automobile Liability Provisions
Questions should be directed to the County Risk Management Department.
Administrative Instruction 7500.7
14
2018 Edition
General Insurance Requirements For Other Contractors, Subcontractors and Professional
Services
As a pre- requisite of the work and services governed, or the goods supplied under this contract
(including the pre - staging of personnel and material), the Contractor shall obtain, at his/her own
expense, insurance as specified in any attached schedules, which are made part of this contract.
The Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. Alternatively, the Contractor may require all Subcontractors to obtain
insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including pre -
staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the County as specified below. Delays in the commencement of work, resulting from
the failure of the Contractor to provide satisfactory evidence of the required insurance, shall not
extend deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as if the work commenced on the specified date and time, except for the
Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision may
result in the immediate suspension of all work until the required insurance has been reinstated or
replaced. Delays in the completion of work resulting from the failure of the Contractor to maintain
the required insurance shall not extend deadlines specified in this contract and any penalties and
failure to perform assessments shall be imposed as if the work had not been suspended, except for
the Contractor's failure to maintain the required insurance.
The Contractor will be held responsible for all deductibles and self insured retentions that
may be contained in the Contractor's Insurance policies.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included
as "Additional Insured" on all policies. except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management Department.
Administrative Instruction 7500.7
15
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
OTHER CONTRACTORS AND SUBCONTRACTORS
CONTRACT
DESCRIPTION OF
Under
$10,001
$50,001
$100,001
5500,001
Over
TYPE
WORK
$10,000
to $50,000
to $100,000
to $500,000
to $1 Million
$1 Million
Wei
Wei
Wei
WC2
WC3
Refer to
ASBESTOS
ENCAPSULATING, REMOVING OR
GL1
GL1
GL1
GI-2
GI-3
Risk
REMOVAL
TESTING FOR ASBESTOS
VI-1
VI-1
VI-1
VI-2
VI-2
Management
ASS
ASS
ASS
ASS
ASS
PROVIDE PROFESSIONAL SERVICES, BOTH
Wei
Wei
Wei
WC2
WC3
CONSULTING
ON AND OFF SITE SUCH AS MANAGEMENT
GL1
GL1
GL1
GI-2
GL3
Refer to
SERVICES
AND FINANCIAL CONSULTANTS,
VI-1
VI-1
VI-1
VI-2
VI-3
Risk
INCLUDES SERVICES PROFESSIONAL
PRO1
PRO1
PRO1
PRO2
PRO3
Management
LICENSED NATURE WHETHER LICEE NSED OR NOT
DELIVERIES
DELIVERY, LOADING AND UNLOADING
Wei
Wei
Wei
Wei
Wei
Refer to
OF HEAVY EQUIPMENT OR
GI-3
GI-3
GI-3
GI-3
GI-3
Risk
MACHINERY REQUIRING
VI-2
VI-2
VI-2
VI-2
VI-3
Management
CRANES OR RIGGING
MVC
MVC
MVC
MVC
MVC
DELIVERIES
DELIVERY, LOADING AND UNLOADING
Wei
Wei
Wei
WC2
WC2
Refer to
OF OTHER GOODS, SUCH AS OFFICE
GL1
GL1
GL1
GI-2
GI-2
Risk
SUPPLIES, AND LOW VALUED
VI-1
VI-1
VI-2
VI-2
VI-2
Management
EQUIPMENT
MVC
MVC
MVC
MVC
MVC
DERELICT
REMOVING SUNKEN AND DERELICT
GL1
GL1
GL1
GL1
GI-2
Refer to
VESSEL
VESSELS FROM WATERS IN
VI-1
VI-1
VI-1
VI-2
VI-3
Risk
RECOVERY
OR AROUND THE COUNTY
WCJA
WCJA
WCJA
WCJA
WCJA
Management
WI-1
WI-1
WI-1
WI-1
WI-2
POLi
POLi
POLi
POL1
POL1
ELECTRICAL
LICENSED ELECTRICAL CONTRACTORS
Wei
Wei
Wei
WC2
WC2
Refer to
CONTRACTORS
PROVIDING EITHER MAINTENANCE
GL1
GL1
GL1
GI-2
GI-3
Risk
OR INSTALATION SERVICES
VI-1
VI-1
VI-1
VI-1
VI-2
Management
FOR THE COUNTY
Wei
Wei
Wei
Wei
Wei
Refer to
ENVIRONMENTAL
CONTRACTORS ENGAGED IN THE TESTING
GL1
GL1
GL1
GL1
GL1
Risk
CONTRACTORS
OR MONITORING OF SOIL, WATER OR AIR
VI-1
VI-1
VI-1
VI-1
VI-1
Management
POL2
POL2
POL2
POL2
POL2
FOOD SERVICES
PROVIDING FOOD SERVICES TO THE
Wei
Wei
Wei
Wei
WC2
Refer to
ELDERLY AND OTHER CITIZENS
GL1
GL1
GL1
GI-2
GI-3
Risk
VI-1
VI-1
VI-1
V12
VI-2
Management
FUEL
DELIVERY, LOADING AND UNLOADING
Wei
Wei
Wei
WC2
WC2
Refer to
DELIVERIES
OF TOXIC OR HAZARDOUS
GL1
GL1
GL1
GI-2
GI-3
Risk
SUBSTANCES SUCH AS OIL,
VI-1
VI-1
VI-1
VI-2
VI-3
Management
GASOLINE, CHLORINE, OTHER
VLP1
VLP1
VLP1
VLP2
VLP3
CHEMICALS
MVC
MVC
MVC
MVC
MVC
MCS
MCS
MCS
MCS
MCS
Wei
Wei
WC2
WC2
WC3
Refer to
GARBAGE COLLECTION
RESIDENTUAL AND COMMERCIAL
GL1
GL1
GL1
GI-2
GI-3
Risk
(SOLID WASTE)
GARBAGE COLLECTION
VI-2
VI-2
VI-2
VI-3
VI-3
Management
POL2
POL2
POL2
POL2
POL2
HOUSEHOLD
ORGANIZATIONS RESPONSIBLE FOR
Wei
Wei
WC2
WC2
WC3
Refer to
HAZARDOUS WASTE
RECEIVING AND DISPOSING OF PAINTS, OILS,
GL1
GL1
GL1
GI-2
GI-3
DISPOSAL
AND SOLVENTS FROM COUNTY RESIDENTS
VI-1
VI-2
VI-2
VI-3
VI-3
Management
POL2
POL2
POL2
POL2
POL2
INSTALLATION AND
INSTALLATION NOT IN A PUBLIC
Wei
Wei
Wei
WC2
WC3
Refer to
MAINTENANCE -
BUILDING SUCH AS FENCING,
GL1
GL1
GL1
GI-2
GI-3
Risk
OUTSIDE
LANDSCAPING, TREES, ETC
VI-1
VI-1
VI-1
VI-2
VI-3
Management
INSTRUMENT TESTING
THE TESTING AND CALIBRATION OF FIRE,
Wei
Wei
Wei
WC2
Wei
Refer to
AND CALIBRATION
MEDICAL AND BIO- MEDICAL EQUIPMENT
GI-2
GI-2
GI-2
GI-3
GI-3
Risk
VI-2
VI-1
VI-1
VI-2
VI-3
Management
INTERNET, WEBSITE
Wei
Wei
Wei
Wei
Wei
Refer to
AND CLOUD
THE PROVIDING AND /OR DEVELOPING OF
GI-2
GI-2
GI-2
GI-2
GI-2
Risk
PROVIDERS AND
INTERNET, WEBSITE AND CLOUD SERVICES
V12
V12
V12
V12
V12
Management
DEVELOPERS
CL1
CL1
CL1
CL1
CL1
JANITORIAL SERVICES
CLEANING COUNTY BUILDINGS
Wei
Wei
Wei
WC2
WC2
Refer to
(WITH OR) WITHOUT COUNTY
VI-1
VI-1
VI-1
VI-2
VI-2
Risk
SUPERVISION
ED1
Ent
ED1
ED2
ED2
Management
GL1
GL1
GL1
GI-2
GI-2
LAB TESTING
GENERAL LAB TESTING
GL1
GL1
GL1
GI-2
GI-3
Refer to
VI-1
VI-1
VI-1
VI-2
VI-3
Risk
PRO1
PRO1
PRO1
PR02
PR03
Management
Wei
Wei
Wei
Wei
Wei
LANDSCAPING
CLEARING LOTS, MOWING,
GL1
GL1
GL1
GI-2
GI-3
Risk
SHRUBBERY WORK, ETC
VI-1
VI-1
VI-1
VI-2
VI-3
Management
Wei
Wei
Wei
Wei
Wei
Refer to
MARINE
SERVICES INVOLVING THE MASTER OR
GL1
GL1
GL1
GL1
GI-2
Refer to
CONTRACTORS
CREW OF ANY OCEAN GOING
VI-1
VI-1
VI-1
VI-2
VI-3
Risk
VESSEL
WCJA
WCJA
WCJA
WCJA
WCJA
Management
WI-2
WI-2
WI-2
WI-2
WI-2
Administrative Instruction 7500.7
16
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
OTHER CONTRACTORS AND SUBCONTRACTORS
CONTRACT
DESCRIPTION OF
Under
$10,001
8S0,001
$100,001
8S00,001
Over
TYPE
WORK
$10,000
to SS0,000
to $100,000
TO 8S00,000
TO $1 Million
$1 Million
MEDICAL
PROVIDING MEDICAL AND PSYCHIATRIC
WC1
WC1
WC1
WC2
WC3
Refer to
SERVICES
SERVICES TO CITIZENS, EMPLOYEES,
GL1
GL1
GL1
GL2
GL3
Risk
EMPLOYEE APPLICANTS, DRUG TESTING
VL2
VL1
VL1
VL2
VL3
Management
& PHYSIOLOGICAL TESTING OF EMPLOYEES
MED1
MED1
MED2
MED3
MED4
ON -SITE SERVICES
PROVIDING SPECIALIZED SERVICES
WC1
WC1
WC1
WC2
WC3
Refer to
AND TEMPORARY HELP WHERE
GL1
GL1
GL1
GL2
GL3
Risk
CONTRACTOR'S EMPLOYEES WORK ON
VL1
VL1
VL1
VL2
VL3
Management
COUNTY PROPERTY, USING COUNTY
Ent
ED1
Ent
ED2
ED2
EQUIPMENT AND UNDER COUNTY SUPER-
VISION FOR EXTENDED PERIODS (NOT
INDIVIDUAL EMPLOYMENT CONTRACTS
PARKING LOT
FIRMS ENGAGED IN OPERATING PARKING
WC1
WC1
WC1
WC2
WC3
Refer to
OPERATIONS
FACILITIES ON COUNTY OWNED PROPERTY
GL1
GL1
GL1
GL2
GL3
Risk
VL1
VL1
VL1
VL2
VL3
Management
GK1
GK1
GK1
GK2
GK3
PEST
FIRMS ENGAGED IN THE ELIMINATION OF BUGS,
WC1
WC1
WC2
WC2
WC2
Refer to
CONTROL
RODENTS, AND SIMILAR ANIMALS.
GL1
GL1
GL2
GL2
GL3
Risk
VL1
VL1
VL2
VL2
VL3
Management
POL1
POL1
POL1
POL1
POL2
REFUSE PICKUP
FROM COUNTY BUILDINGS, PRIVATE
WC1
WC1
WC1
WC2
WC3
Refer to
RESIDENCES, PUBLIC STREETS AND
GL1
GL1
GL1
GL2
GL3
Risk
PARKS AND INCLUDES SOLID WASTE,
VL2
VL2
VL2
VL2
VL3
Management
SEWAGE & OTHER HAZARDOUS MATERIALS
POL2
POL2
POL1
POL2
POL3
REPAIRS /MAINT.
REPAIRS /MAINTENNANCE TO COUNTY -OWNED
WC1
WC1
WC1
WC2
WC3
Refer to
EQUIPMENT IN COUNTY BUILDINGS, SUCH
GL1
GL1
GL1
GL2
GL3
Risk
AS OFFICE MACHINES, COPIERS,
VL1
VL1
VL1
VL2
VL3
Management
FIRE EXTINGUISHERS, ETC
REPAIRS, OUTSIDE
REPAIRS TO COUNTY -OWNED EQUIP-
WC1
WC1
WC1
WC2
WC3
Refer to
MENT AT CONTRACTOR'S SITE, SUCH
GL1
GL1
GL1
GL2
GL3
Risk
AS RADIO AND COMMUNICATION
VL1
VL1
VL1
VL2
VL3
Management
EQUIPMENT, PUMPS, MOTORS,
BLL
BLL
BLL
BLL
BLL
ROAD OR RIGHT OF WAY
WORK ON COUNTY ROADS AND
WC2
WC2
WC2
WC3
WC3
Refer to
MAINTENANCE
RIGHT OF WAYS WHICH AFFECTS PUBLIC
GL2
GL2
GL2
GL3
GL3
Risk
NOT INVOLVING
TRAFFIC (BOTH VEHICLE AND PEDESTRIAN)
VL2
VL2
VL2
VL3
VL3
Management
EXCAVATIONS
SEAWALUMARINE
ORGANIZATIONS ENGAGED TO
WC1
WC1
WC1
WC1
WC1
Refer to
DOCK
MAINTAIN OR REBUILD
GL1
GL1
GL1
GL1
GL2
Risk
MAINTENANCE
COUNTY OWNED
VL1
VL1
VL1
VL2
VL2
Management
SEAWALLS OR MARINE DOCKS
WCUSLH
WCUSLH
WCUSLH
WCUSLH
WCUSLH
SECURITY
ORGANIZATIONS ENGAGED IN THE
WC1
WC1
WC1
WC2
WC3
Refer to
SERVICES
PROVIDING OF GUARD AND OTHER
GL1
GL1
GL2
GL2
GL3
Risk
SECURITY SERVICES
GLS
GLS
GLS
GLS
GLS
Management
VL1
VL1
VL1
VL2
VL3
SERVICE AND
SERVICE AND DELIVERIES OF NON OWNED
WC1
WC1
WC1
WC1
WC1
Refer to
DELIVERIES OF ITEMS
COUNTY PROPERTY SUCH AS VENDING
GL1
GL1
GL1
GL1
GL1
Risk
NOT OWNED BY COUNTY
MACHINES, ATMS AND OTHER SIMILAR ITEMS
VL1
VL1
VL1
VL1
VL1
Management
SHIP REPAIR
REPAIR OR CONSTRUCITON
WC1
WC1
WC1
WC2
WC3
Refer to
OR
OF COUNTY OWNED
GL1
GL1
GL1
GL2
GL2
Risk
CONSTRUCTION
WATERCRAFT
VL1
VL1
VL1
VL2
VL2
Management
TRADES/MAINT.
TRADE SERVICES ON OR OFF COUNTY
WC1
WC1
WC2
WC2
WC3
Refer to
SERVICES
PROPERTY SUCH AS EXTERMINATORS
GL1
GL1
GL2
GL2
GL3
Risk
CARPET INSTALLATION, WINDOW
VL1
VL1
VL2
VL2
VL3
Management
CLEANING, ELEVATOR REPAIR,
ROOFING AND PAINTING
TRADES/MAINT.
TRADE SERVICES ON OR OFF
WC1
WC1
WC1
WC2
WC3
Refer to
SERVICES
PUBLIC PROPERTY SUCH AS AUTO
GL1
GL1
GL1
GL2
GL3
Risk
INVOLVING VEHICLES
GLASS REPLACEMENT, TIRE
VL1
VL1
VL1
VL2
VL3
Management
REPAIRS, ETC
GK1
GK1
GK1
GK2
GK3
TRANSPORTATION
PROVIDING TRANSPORTATION FOR
WC1
WC1
WC1
WC2
WC3
Refer to
EITHER COUNTY EMPLOYEES OR
GL1
GL1
GL1
GL2
GL3
Risk
NON - COUNTY EMPLOYEES TO INCLUDE
VL2
VL2
VL2
VL3
VL3
Management
TRANSPORTING THE ELDERLY,
AND HANDICAPPED.
VEHICLE SERVICES
SERVICES PERFORMED AT CONTRACTOR'S
WC1
WC1
WC1
WC2
WC3
Refer to
SHOP ON COUNTY VEHICLES, SUCH AS
GL1
GL1
GL1
GL2
GL3
Risk
PAINTING, BODYWORK, MECHANICAL,
VL1
VL1
VL1
VL2
VL3
Management
ETC. & INCLUDES MODIFICATION TO
GK1
GK1
GK1
GK2
GK3
EMERGENCY VEHICLES
Administrative Instruction 7500.7
17
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
OTHER CONTRACTORS AND SUBCONTRACTORS
CONTRACT
TYPE
DESCRIPTION OF
WORK
Under
$10,00
0
$10,001
To
$50,000
$50,001
to
$100,000
$100,001
TO
$500,000
$500,001
TO $1
Million
Over
$1 Million
WASTE HAUL OUT
THE TRANSPORTATION OF WASTE
WC1
WC1
WC2
WC2
WC3
Refer to
FROM THE COUNTY
GL1
GL1
GL1
GI-2
GI-2
Risk
VI-2
VI-2
VI-2
VI-3
VI-3
Management
POL1
POL1
POL1
POL2
POL2
WASTE
OPERATIONS AND MAINTENANCE
WC2
WC2
WC2
WC2
WC3
WC3
PROCESSING
OF THE COUNTY'S WASTE
GI-4
GI-4
GI-4
GI-4
GI-4
GI-4
PLANT
PROCESSING FACILITIES
VI-2
VI-2
VI-2
VI-2
VI-2
VI-2
OPERATIONS
ARP
ARP
ARP
ARP
ARP
ARP
INCLUDE ° OCS ° INDEMNIFICATION AND HOLD HARMLESS AND DEFENSES AGREEMENT IN CONTRACT
QUESTIONS SHOULD BE DIRECTED TO THE COUNTY RISK MANAGEMENT DEPARTMENT.
Administrative Instruction 7500.7
18
2018 Edition
Introduction to Public Welfare and Special Events Section
This section of the Manual will apply to Sponsors of Special Events which will be attended by the
general public. They normally involve the gathering of large crowds and often include hazardous
activities. They may be sponsored by private industry, associations, non profit organizations or
funded by the County through the Tourist Development Council. The types and amounts of
insurance will be determined based on the nature of the event and the activities associated with the
event. Depending on the event and its sponsor, certain insurance requirements may be waived. The
specially developed matrix which is incorporated within this section should be consulted.
Questions should be directed to the County Risk Management Department.
Administrative Instruction 7500.7
19
2018 Edition
General Insurance Requirements for Public Welfare and Special Events
As a pre- requisite of the Special Event governed by this permit or agreement, the Promoter
shall obtain, at his/her own expense, insurance as specified in the attached schedules.
The Promoter will not be permitted to commence work or activities associated with the
Special Event (including pre- staging of personnel and material) until satisfactory evidence
of the required insurance has been furnished to the County as specified below. The
Promoter shall maintain the required insurance throughout the entire duration of the
Special Event and any extensions specified in any attached schedules. Failure to comply
with this provision may result in the immediate suspension of the Special Event until the
required insurance has been reinstated or replaced.
The Promoter will be held responsible for all deductibles and self insured retentions that
may be contained in the Promoter's Insurance policies.
The Promoter shall provide, to the County, as satisfactory evidence of the required
insurance, either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
The acceptance and/or approval of the Promoter's insurance shall not be construed as
relieving the Promoter from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance Requirements"
and approved by Monroe County Risk Management Department.
Administrative Instruction 7500.7
20
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
PUBLIC WELFARE AND SPECIAL EVENTS
Description of
Examples of
Required
Activities
Events
Insurance or
Forms
Assistance to
Soup Kitchens,
PWSE
the Needy
Shelters
Circus
Commercial Ventures
WC2
with Animals and
GI-3
High Risk Acts
VI-2
Concerts/
Rock Concerts and
GI-2
Performers
Other Events Providing
VI-2
Entertainment to
MUS
the General Public
Public Service and
Non Profit Organizations
providing Care of Life
Counseling
Counseling such as
PWSE
Health & Medical
Substance Abuse, Job
Training, and Senior
Citizen Programs,
Drug & Alcohol Support
& Public Immunization
Fireworks
Displays On or Off
GI-3
County Property which
Require Permits
Administrative Instruction 7500.7
21
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR
PUBLIC WELFARE AND SPECIAL EVENTS
Description of
Examples of
Required
Activities
Events
Insurance or
Forms
Handicapped and
Special Olympics and
PWSE
the Disabled
Goodwill
Events
Interlocal
Agreements with and
Agreements
between local
INTGVT
governmental
a encies
Liqour Sales
The sale of Iigour.
Required insurance is
GLLIQ
in addition to those
specified under the
activit
Local events
Triathalons, Beach or
PWSE
funded by the
Summer Fests, and
Tourist
Festivals
Development
Council
WC2, GI-3, VI-2
Movie/TV
Productions
If aircraft or
Productions
Utilizing
watercraft are
County Property
involved refer to Risk
Management
National Major
Activities such as
WC3
Events
Power Boat Races
GI-3
Funded by
VI-2
the Tourist
Development
Council
Political
Party
PWSE
Conventions
Public
N.O.W.; Aids
Interest
Awarness
PWSE
Racial /Ethnic Groups
AARP
Organized
Motor Car and
Refer to
Racing
Watercraft Regattas
Risk Management
Organized Sporting
Football, Baseball and
Refer to
Events
All Profesionnal Sports
Risk Management
Parades
Any Event Requiring
PWSE
a County Parade
Permit
INCLUDE "PWSE" INDEMNIFICATION, HOLD HARMLESS AND DEFENSE AGREEMENT IN CONTRACT
QUESTIONS SHOULD BE DIRECTED TO THE COUNTY RISK MANAGEMENT DEPARTMENT.
Administrative Instruction 7500.7
22
2018 Edition
Introduction to Airport /Aircraft Activities Section
This section of the Manual applies to activities associated with, or conducted at the County's
Airports, or involve Aircraft Activities. The types and amounts of insurance will be determined
based on the type of activity and its projected cost. The fact that the funds used to pay for the
activity were obtained from Federal, State, or other grants may alter the types and amounts of
insurance being required.
The insurance provisions for construction projects at the Airports will be governed by the section
of this manual entitled Construction Contractors and Subcontractors.
A special matrix of activities has been developed and incorporated within this section below to
assist in the designation of the proper insurance coverages and limits.
As a general rule, all contracts will include:
• Indemnification and Hold Harmless Provisions
• General Insurance Requirements
• Workers' Compensation Provisions
• General Liability Provisions
• Business Automobile Liability Provisions
and
• Airport or Aircraft Liability Provisions
Questions should be directed to the County Risk Management Department.
Administrative Instruction 7500.7
23
2018 Edition
General Insurance Requirements for Airport/Aircraft Activities
Prior to the commencement of work or services governed by this contract (including the pre -
staging of personnel and material), the Vendor shall obtain, at his/her own expense, insurance as
specified in the attached schedules, which are made part of this contract. The Vendor will ensure
that the insurance obtained will extend protection to all Contractors engaged by the Vendor.
The Vendor will not be permitted to commence work or services governed by this contract
(including pre- staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the County as specified below.
The Vendor shall maintain the required insurance throughout the entire term of this contract and
any extensions specified in any attached schedules. Failure to comply with this provision may
result in the immediate suspension of all activities conducted by the Vendor and its Contractors
until the required insurance has been reinstated or replaced.
The Contractor will be held responsible for all deductibles and self insured retentions that
may be contained in the Contractor's Insurance policies.
The Vendor shall provide, to the County, as satisfactory evidence of the required insurance, either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Vendor's insurance shall not be construed as relieving the
Vendor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included
as "Additional Insured" on all policies. except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management.
Administrative Instruction 7500.7
24
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR AIRPORT ACTIVITIES
CONTRACT
DESCRIPTION OF
Under
$10,001
$50,001
$100,001
$500,001
Over
TYPE
WORK
$10,000
to 550,000
to $100,000
to $500,000
to $1 Million
$1 Million
EVENTS UTILIZING
WC3
WC3
WC3
WC3
WC3
Refer to
AIR SHOWS
COUNTY AIRFIELDS
GL3
GL3
GL3
GL3
GL3
Risk
OR AIRPORTS
VL2
VL2
VL2
VL2
VL3
Mgmnt
AIR1
AIR1
AIR1
AIR1
AIR2
COMMERCIAL AIRLINES WITH
WC3
WC3
WC3
WC3
WC3
VLWC3
AIRLINES
SCHEDULED SERVICE TO COUNTY
GL3
GL3
GL3
GL3
GL3
GL3
OWNED AIRFIELDS
VL3
VL3
VL3
VL3
VL3
VL3
AIR3
AIR3
AIR3
AIR3
AIR3
AIR3
AVIATION
NON PROFIT ORGANIZATIONS WHO
AIR1
AIR1
AIR1
AIR1
AIR1
AIR1
CLUBS
JOINTLY OWN AND OPERATE
GL1
GL1
GL1
GL1
GL1
GL1
AIRCRAFT FOR PLEASURE
ASBESTOS
ENCAPSULATING, REMOVING OR
WC1
WC1
WC1
WC2
WC3
REMOVAL
TESTING FOR ASBESTOS
GL1
GL1
GL1
GL2
GL3
Refer to
VL2
VL2
VL2
VL2
VL2
Risk
ASB
ASB
ASB
ASB
ASB
Mgmnt
CAR RENTAL
ORGANIZATIONS ENGAGED IN THE
WC3
WC3
WC3
WC3
WC3
WC3
FIRMS
RENTING OR LEASING OF VEHICLES TO
GL3
GL3
GL3
GL3
GL3
GL3
THE GENERAL PUBLIC
VL3
VL3
VL3
VL3
VL3
VL3
DELIVERY, LOADING AND UNLOADING
WC1
WC1
WC1
WC2
WC2
Refer to
DELIVERIES
OF HEAVY EQUIPMENT OR
GL1
GL1
GL1
GL2
GL3
Risk
MACHINERY REQUIRING
VL2
VL2
VL2
VL2
VL3
Mgmnt
CRANES OR RIGGING
DELIVERY, LOADING AND UNLOADING
WC1
WC1
WC1
WC2
WC2
Refer to
DELIVERIES
OF OTHER GOODS, SUCH AS OFFICE
GL1
GL1
GL1
GL2
GL2
Risk
SUPPLIES, AND LOW VALUED
VL2
VL2
VL2
VL2
VL2
Mgmnt
EQUIPMENT
FIXED BASE
ORGANIZATIONS ENGAGED IN THE
WC3
WC3
WC3
WC4
WC4
WC4
OPERATORS
REPAIR, SERVICING, MAINTENANCE,
GL4
GL4
GL4
GL4
GL4
GL4
FUELING AND TIE -DOWN OF AIRCRAFT
VL4
VL4
VL4
VL3
VL3
VL3
IF FBO MAINTAINS FUEL TANKS
HKL4
HKL4
HKL4
HKL4
HKL4
HKL4
UST
UST
UST
UST
UST
UST
FOOD SERVICES
RESTAURANT AND
WC1
WC1
WC1
WC2
WC2
Refer to
LIQOUR LOUNGES
GL1
GL1
GL1
GL2
GL2
Risk
VL2
VL2
VL2
VL2
VL2
Mgmnt
GLLIQ
GLLIQ
GLLIQ
GLLIQ
GLLIQ
DELIVERY, LOADING AND UNLOADING
DELIVERIES
OF TOXIC OR HAZARDOUS
WC1
WC1
WC1
WC1
WC1
SUBSTANCES SUCH AS OIL,
GL1
GL1
GL1
GL2
GL3
Refer to
GASOLINE, CHLORINE, & OTHER
VL2
VL2
VL2
VL2
VL3
Risk
CHEMICALS
VLP1
VLP1
VLP1
VLP2
VLP3
Mgmnt
MVC
MVC
MVC
MVC
MVC
DELIVERIES
DELIVERY, LOARDING OR UNLOADING
OF OTHER GOODS, SUCH AS OFFICE
WC2
WC2
WC2
WC2
WC2
WC2
SUPPLIES, AND LOW VALUED
GL2
GL2
GL2
GL2
GL2
GL2
EQUIPMENT
VL2
VL2
VL2
VL2
VL2
VL2
GIFT SHOPS
ORGANIZATIONS ENGAGED IN THE
WC2
WC2
WC2
WC2
WC2
WC2
SALE OF MERCHANDISE TO THE
GL2
GL2
GL2
GL2
GL2
GL2
GENERAL PUBLIC. DOES NOT INCLUDE
VL2
VL2
VL2
VL2
VL2
VL2
RESTURANTS AND LOUNGES.
GENERAL GROUND
ORGANIZATIONS ENGAGED IN THE
WC1
WC1
WC1
WC1
WC1
Refer to
MAINTENANCE
GENERAL MAINTENANCE OF AIRPORT
GL1
GL1
GL2
GL2
GL3
Risk
GROUNDS TO INCLUDE CUTTING OF
VL2
VL2
VL2
VL2
VL3
Mgmnt
GRASS, PAINTING OF BUILDINGS, ETC.
Administrative Instruction 7500.7
25
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR AIRPORT ACTIVITIES
CONTRACT
DESCRIPTION OF
Under
$10,001
$50,001
$100,001
$500,001
Over
TYPE
WORK
$10,000
to $50,000
to $100,000
to $500,000
to $1 Million
$1 Million
HANGER
CORPORATIONS OR INDIVIDUALS WHO
GI-1
GI-1
GI-1
GI-1
GI-1
GI-1
LEASE
LEASE LAND FOR HANGER SPACE
DIRECTLY FROM THE COUNTY
JANITORIAL
(WITH OR) WITHOUT COUNTY
WC1
WC1
WC1
WC1
WC1
Refer to
SERVICES
SUPERVISION
VI-2
VI-2
VI-2
VI-2
VI-2
Risk
ED1
ED1
ED1
ED2
ED2
Management
GI-1
GI-1
GI-1
GI-2
GI-2
LANDSCAPING
CLEARING LOTS, MOWING,
WC1
WC1
WC1
WC1
WC1
Refer to
SHRUBBERY WORK, ETC
GI-1
GI-1
GI-1
GI-1
GI-2
Risk
VI-2
VI-2
VI-2
VI-2
VI-3
Management
PARKING LOT
FIRMS ENGAGED IN OPERATING
WC1
WC1
WC1
WC2
WC3
Refer to
OPERATIONS
PARKING FACILITIES ON COUNTY
GI-1
GI-1
GI-1
GI-2
GI-3
Risk
PROPERTY
GK1
GK1
GK1
GK2
GK3
Management
REFUSE PICKUP
FROM COUNTY AIRPORTS AND
GI-1
GI-1
GI-1
GI-2
GI-3
Refer to
AIRFIELDS
VI-2
VI-2
VI-2
VI-2
VI-3
Risk
POI-1
POL1
POL
POL2
POL3
Management
RUNWAY SERVICE
ORGANIZATIONS ENGAGED IN THE
AND MAINTENANCE
SERVICING OF RUNWAYS AND
ASSOCIATED EQUIPMENT TO INCLUDE
LIGHTS AND RADAR
WC1
WC1
WC1
WC1
WC1
WC1
CONTRACTS VALUED LESS THAN
GI-2
GI-2
GI-2
GI-2
GI-2
GI-2
$100,000
VI-2
VI-2
VI-2
VI-2
VI-2
VI-2
WC3
WC3
WC3
WC3
WC3
WC3
GI-3
GI-3
GI-3
GI-3
GI-3
GI-3
CONTRACTS VALUED MORE THAN
VI-3
VI-3
VI-3
VI-3
VI-3
VI-3
$100,000
SECURITY
ORGANIZATIONS ENGAGED IN THE
WC1
WC1
WC1
WC2
WC3
Refer to
SERVICES
PROVIDING OF GUARD AND OTHER
GI-1
GI-1
GI-2
GI-3
GI-3
Risk
SECURITY SERVICES
VI-2
VI-2
VI-2
VI-3
VI-3
Management
TRADE SERVICES ON OR OFF COUNTY
GLS
GLS
GLS
GLS
GLS
TAXI /LIMO
PROVIDING TAXI AND /OR LIMO
WC1
WC1
WC1
WC1
WC1
WC1
SERVICE
SERVICE TO MEMBERS OF THE
GI-1
GI-1
GI-1
GI-1
GI-1
GI-1
GENERAL PUBLIC TO AND FROM
VI-2
VI-2
VI-2
VI-2
VI-2
VI-2
AIRPORT FACILITIES
TRADES /MAINT.
PROPERTY SUCH AS EXTERMINATORS
GI-1
GI-1
GI-2
GI-2
GI-3
Refer tp
SERVICES
CARPET INSTALLATION, WINDOW
VI-2
VI-2
VI-2
VI-2
VI-3
Risk
CLEANING, ELEVATOR REPAIR,
WC1
WC1
WC1
WC1
WC1
Management
ROOFING AND PAINTING
INCLUDE "AIR" INDEMNIFICATION, HOLD HARMLESS AND DEFENSE AGREEMENT IN CONTRACT
QUESTIONS SHOULD BE DIRECTED TO THE COUNTY RISK MANAGEMENT DEPARTMENT.
Administrative Instruction 7500.7
26
2018 Edition
Introduction to Lease of County -Owned Property
This section of the Manual will apply to Organizations /Individuals who lease, or operate
concessions in or on County -owned property. Included in this section are those
Organizations /Individuals who lease or rent County -owned vehicles.
As a general rule, all agreements will include as a minimum:
• Indemnification, Hold Harmless and Defense Provisions
• General Insurance Requirements
• All Risk Property Provisions
• General Liability Provisions
and
• Workers' Compensation Provisions
If a County -owned vehicle is leased or rented, Business Automobile Liability Insurance will be
required to include physical damage coverage.
All agreements must incorporate the "PROP" Indemnification and Hold Harmless agreement.
Questions should be directed to the County Risk Management Department.
Administrative Instruction 7500.7
27
2018 Edition
General Insurance Requirements for
Organizations/Individuals Leasing County -Owned Property
Prior to the Organization or Individual taking possession of the property owned by the County, or
commencing its concessionaire operations, the Organization/Individual shall obtain, at his/her own
expense, insurance as specified in the attached schedules, which are made part of this lease /rental
agreement.
The Organization/Individual will not be permitted to occupy or use the property until satisfactory
evidence of the required insurance has been furnished to the County as specified below.
The Organization/Individual shall maintain the required insurance throughout the entire term of
this lease /rental agreement and any extensions specified in the attached schedules. Failure to
comply with this provision may result in the immediate termination of the lease /rental agreement
and the return of all property owned by the County.
The Organiation/Individual will be held responsible for all deductibles and self insured
retentions that may be contained in the Organization /Individual's Insurance policies.
The Organization/Individual shall provide, to the County, as satisfactory evidence of the required
insurance, either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non - renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Organization/Individual's insurance shall not be construed
as relieving the Organization/Individual from any liability or obligation assumed under this
contract or imposed by law.
The Monroe County Board of County Commissioners, will be included as "Additional Insured"
on all policies. They will also be named as "Loss Payee" with respect to Fire Legal Exposure.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management.
Administrative Instruction 7500.7
28
2018 Edition
ALL RISK PROPERTY INSURANCE REQUIREMENTS
FOR
LEASES/RENTALS OF COUNTY -OWNED PROPERTY
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization/Individual taking possession of the property governed by this lease /rental
agreement, the Organization/Individual shall obtain All Risk Property Insurance (to include the
perils of Flood and Wind) with limits no less than the Replacement Cost Value of the property
leased or rented. Coverage shall be maintained throughout the life of the Lease/Rental Agreement
and include, as a minimum, liability coverage for:
Fire
Lightning
Vandalism
Sprinkler Leakage
Sinkhole Collapse
Falling Objects
Windstorm
Smoke
Explosion
Civil Commotion
Aircraft and Vehicle Damage
Flood
The Monroe County Board of County Commissioners will be named as Additional Insured and
Loss Payee on all policies issued to satisfy the above requirements.
Administrative Instruction 7500.7
29
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
LEASE/RENTAL OF PROPERTY OWNED BY THE COUNTY
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization/Individual taking possession of the property governed by this lease /rental
agreement, the Organization/Individual shall obtain General Liability Insurance. Coverage shall
be maintained throughout the life of the contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Fire Legal Liability (with limits equal to the fair market value of the leased property.)
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the termination of the Lease /Rental Agreement.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
Administrative Instruction 7500.7
30
2018 Edition
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS
FOR
LEASES/RENTALS OF COUNTY -OWNED PROPERTY
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization/Individual taking possession of the property governed by this
lease /rental agreement, the Organization/Individual shall purchase Business Automobile
Liability Insurance. Coverage shall be maintained throughout the life of the Lease/Rental
Agreement and include, as a minimum, liability coverage for:
• Owned, Non - Owned, and Hired Vehicles
• Physical Damage Protection (if the leased property is a County -owned
vehicle)
The minimum limits acceptable is:
$300,000 Combined Single Limit (CSL)
ACV for Physical Damage
The Monroe County Board of County Commissioners will be named as Additional Insured
on all policies issued to satisfy the above requirements. In addition, if the lease /rental
agreement involves County -owned vehicles, the Monroe County Board of County
Commissioners will be named as "Loss Payee" with respect to the physical damage
protection.
Administrative Instruction 7500.7
31
2018 Edition
ARCHITECTS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of architectural
services, the Professional will purchase and maintain, throughout the life of the contract, Architects
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$250,000 per Occurrence /$500,000 Aggregate
AEO1
Administrative Instruction 7500.7
32
2018 Edition
ARCHITECTS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of architectural
services, the Professional will purchase and maintain, throughout the life of the contract, Architects
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance must be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$500,000 per Occurrence /$1,000,000 Aggregate
AE02
Administrative Instruction 7500.7
33
2018 Edition
ARCHITECTS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of architectural
services, the Professional will purchase and maintain, throughout the life of the contract, Architects
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$1,000,000 per Occurrence /$3,000,000 Aggregate
AE03
Administrative Instruction 7500.7
34
2018 Edition
ARCHITECTS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of architectural
services, the Professional will purchase and maintain, throughout the life of the contract, Architects
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$3,000,000 per Occurrence /$5,000,000 Aggregate
AE04
Administrative Instruction 7500.7
35
2018 Edition
AIRCRAFT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the Vendor is engaged in providing commercial aircraft services operating to and
from air facilities owned, operated, or maintained by the County, the Vendor will purchase and
maintain, throughout the life of the contract, Aircraft Liability Insurance which will respond to
bodily injury and property damages resulting from any claim arising out of the aircraft services
governed by this contract.
The covered operations section of the policy must specifically state that the Vendor is engaged in
providing commercial aircraft services.
The Monroe County Board of County Commissioners must be named as Additional Insured.
The minimum limits of liability is $1 million per occurrence.
AIR1
Administrative Instruction 7500.7
36
2018 Edition
AIRCRAFT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the Vendor is engaged in providing commercial aircraft services operating to and
from air facilities owned, operated, or maintained by the County, the Vendor will purchase and
maintain, throughout the life of the contract, Aircraft Liability Insurance which will respond to
bodily injury and property damages resulting from any claim arising out of the aircraft services
governed by this contract.
The covered operations section of the policy must specifically state that the Vendor is engaged in
providing commercial aircraft services.
The Monroe County Board of County Commissioners must be named as Additional Insured.
The minimum limits of liability is $5 million per occurrence.
I: .
Administrative Instruction 7500.7
37
2018 Edition
AIRCRAFT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the Vendor is engaged in providing commercial aircraft services operating to and
from air facilities owned, operated, or maintained by the County, the Vendor will purchase and
maintain, throughout the life of the contract, Aircraft Liability Insurance which will respond to
bodily injury and property damages resulting from any claim arising out of the aircraft services
governed by this contract.
The covered operations section of the policy must specifically state that the Vendor is engaged in
providing commercial aircraft services.
The Monroe County Board of County Commissioners must be named as Additional Insured.
The minimum limits of liability will be $50 million per occurrence.
AIR3
Administrative Instruction 7500.7
38
2018 Edition
ALL RISK PROPERTY INSURANCE REQUIREMENTS
FOR
LEASES/RENTALS OF COUNTY -OWNED PROPERTY
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Lessee occupying the leased property that is the subject of this agreement, the Lessee
will obtain All Risk Property Insurance (to include the perils of Flood and Wind) with limits no
less than the Full Replacement Cost Value of the property being leased or rented. Coverage will
be maintained throughout the life of the lease and will include, as a minimum, coverage for:
Fire Lightning Vandalism
Sprinkler Leakage Sinkhole Collapse Falling Objects
Windstorm Smoke Explosion
Civil Commotion Aircraft and Vehicle Damage Flood
The Monroe County Board of County Commissioners must be named as Loss Payee on all
policies issued to satisfy the above requirements.
UM
Administrative Instruction 7500.7
39
2018 Edition
ASBESTOS ABATEMENT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the installation, removal,
transporting, or disposal of asbestos material, the Contractor will purchase and maintain Asbestos
Abatement Liability Insurance with limits no less than $2,000,000. If the policy is structured on a
"Claims Made Basis" the policy must contain a "Retroactive Date" of no later than the
commencement of work and will have an extended reporting period of four (4) years.
ASB
Administrative Instruction 7500.7
40
2018 Edition
BAILEE'S LEGAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves County property being in the care,
custody, and control of the Vendor, and that most liability policies exclude coverage for such
items, the Vendor will be required to maintain Bailee's Liability Insurance in amounts no less than
the Full Replacement Value of the property in the possession of the Vendor.
Maximum value of the County's property which is in the possession of the Vendor:
Must be completed by the County
Administrative Instruction 7500.7
41
2018 Edition
BUILDER'S RISK INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Contractor is required to purchase and maintain, throughout the life of the contract, and until
the project is accepted by the County, Builder's Risk Insurance on an All Risk of Loss form.
Coverage will include:
Theft
Aircraft
Hail
Smoke
Explosion
Fire
Riot
Collapse
Civil Commotion
Vehicles
The policy limits will be no less than the amount of the Full Replacement Value of the completed
structure and coverage will be provided on a Completed Value Basis.
Property, materials, or supplies located on the construction premises, which are intended to
become a permanent part of the building, will be included as property insured.
The policy will be endorsed permitting the County to occupy the building prior to completion
without effecting the coverage.
The policy will be endorsed to include the Monroe County Board of County Commissioners as
the Loss Payee.
:'
Administrative Instruction 7500.7
42
2018 Edition
CYBER LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Cyber
Liability Insurance. Coverage will be maintained throughout the life of the contract and include
the following coverages:
• Data Breach
• Network Security Liability
• Internet Media
• Network Extortion
• Regulatory Proceedings
• PCI Fines and Costs
The minimum limits acceptable is:
$1,000,000
CL1
Administrative Instruction 7500.7
43
2018 Edition
EMPLOYEE DISHONESTY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Vendor will purchase and maintain, throughout the term of the contract, Employee Dishonesty
Insurance which will pay for the loss of County funds or property caused by the fraudulent or
dishonest acts of the Vendor's employees or its agents, whether acting alone or in collusion of
others.
The minimum limits is:
$10,000 per Occurrence
ED1
Administrative Instruction 7500.7
44
2018 Edition
EMPLOYEE DISHONESTY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Vendor will purchase and maintain, throughout the term of the contract, Employee Dishonesty
Insurance which will pay for the loss of County funds or property caused by the fraudulent or dishonest
acts of the Vendor's employees or its agents, whether acting alone or in collusion of others.
The minimum limits is:
$100,000 per Occurrence
ED2
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Administrative Instruction 7500.7
45
2018 Edition
ENGINEERS ERRORS AND OMISSIONS LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of engineering
services, the Professional will purchase and maintain, throughout the life of the contract, Engineers
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$250,000 per Occurrence /$500,000 Aggregate
EO1
Administrative Instruction 7500.7
46
2018 Edition
ENGINEERS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of engineering
services, the Professional will purchase and maintain, throughout the life of the contract, Engineers
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$500,000 per Occurrence /$1,000,000 Aggregate
E02
Administrative Instruction 7500.7
47
2018 Edition
ENGINEERS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of engineering
services, the Professional will purchase and maintain, throughout the life of the contract, Engineers
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$1,000,000 per Occurrence /$2,000,000 Aggregate
E03
Administrative Instruction 7500.7
48
2018 Edition
ENGINEERS ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of engineering
services, the Professional will purchase and maintain, throughout the life of the contract, Engineers
Errors and Omissions Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Professional
arising out of work governed by this contract. This insurance will be maintained in force for a
period of two years after the date of Substantial Completion of the Project.
The minimum limits of liability are:
$5,000,000 per Occurrence /$10,000,000 Aggregate
E04
Administrative Instruction 7500.7
49
2018 Edition
GARAGE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the servicing and/or repair of
County -owned vehicles, the Contractor will be required to purchase and maintain a Garage Policy
to include Garage Liability Insurance extending to vehicles, owned or leased by the County, left
with the Contractor for servicing, repair, storage, or safekeeping. Coverage should include, as a
minimum:
• Premises and Operations Liability
• Business Automobile Liability
• Contractual Liability
• Products and Completed Operations Liability
• Garage Keepers' Legal Liability, to include:
Comprehensive and Collision
The Garage Keepers' Legal Liability will extend to all County - owned/leased vehicles in the care,
custody, and control of the Contractor.
The Contractor's insurance will be primary to any coverage maintained by the County.
The minimum limits acceptable are:
$300,000 Combined Single limit (CSL) for liability
$ 25,000 Per Vehicle Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GK1
Administrative Instruction 7500.7
50
2018 Edition
GARAGE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the servicing and/or repair of
County -owned vehicles, the Contractor will be required to purchase and maintain a Garage Policy
to include Garage Liability Insurance extending to vehicles, owned or leased by the County, left
with the Contractor for servicing, repair, storage, or safekeeping. Coverage should include, as a
minimum:
• Premises and Operations
• Business Automobile Liability
• Contractual Liability
• Products and Completed Operations Liability
• Garage Keepers' Legal Liability, to include:
Comprehensive and Collision
The Garage Keepers' Legal Liability will extend to all County - owned/leased vehicles in the care,
custody, or control of the Contractor.
The Contractor's insurance will be primary to any coverage maintained by the County.
The minimum limits acceptable are:
$ 500,000 Combined Single Limit (CSL) for liability
$ 100,000 Per Vehicle Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GK2
Administrative Instruction 7500.7
51
2018 Edition
GARAGE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the servicing and/or repair of
County -owned vehicles, the Contractor will be required to purchase and maintain a Garage Policy
to include Garage Liability Insurance extending to vehicles, owned or leased by the County, left
with the Contractor for servicing, repair, storage, or safekeeping. Coverage should include, as a
minimum:
• Premises and Operations
• Business Automobile Liability
• Contractual Liability
• Products and Completed Operations Liability
• Garage Keepers' Legal Liability, to include:
Comprehensive and Collision
The Garage Keepers' Legal Liability will extend to all County - owned/leased vehicles in the care,
custody, or control of the Contractor.
The Contractor's insurance will be primary to any coverage maintained by the County.
The minimum limits acceptable are:
$ 1,000,000 Combined Single Limit (CSL) for liability
$ 2500,000 Per Vehicle Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GK3
Administrative Instruction 7500.7
52
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$300,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL1
Administrative Instruction 7500.7
53
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$500,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL2
Administrative Instruction 7500.7
54
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL3
Administrative Instruction 7500.7
55
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$2,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL4
Administrative Instruction 7500.7
56
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$3,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL5
Administrative Instruction 7500.7
57
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable is:
$4,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL6
Administrative Instruction 7500.7
58
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance. Coverage will be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable are:
$5,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL7
Administrative Instruction 7500.7
59
2018 Edition
LIQUOR LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Vendor's General Liability Insurance policy will include Liquor Liability
with limits of not less than $1,000,000.
The County will honor the Liquor Liability insurance coverage being provided by the caterer or
vendor providing and serving the alcoholic beverages.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements. The Monroe County Board of County
Commissioners must be included as Additional Insured if a separate Liquor Liability policy is
provided or provided by the caterer or vendor providing or serving the alcoholic beverages.
GLLIQ
Administrative Instruction 7500.7
60
2018 Edition
GENERAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves providing of guards and other
security services on or off County property, the Contractor's General Liability Insurance policy
must extend to, and be no less restrictive, than an acceptable Law Enforcement Legal Liability
policy specifically providing coverage for intentional acts, which coverage must include any
violation of the constitutional right of any person for damages and attorney's fees under any one
or more of the following civil rights statutes: 42 USCA 1981, 42 USCA 1982, 42 USCA 1983, 42
USCA 1985, 42 USCA 1986 and 42 USCA 1988.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
GLS
Administrative Instruction 7500.7
61
2018 Edition
AIRPORT LIABILITY AND HANGARKEEPERS LEGAL LIABILITY
INSURANCE REQUIREMENT
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the repair, servicing, maintenance,
fueling, or storage of aircraft, the Contractor will be required to purchase and maintain, throughout
the life of the contract, Airport Liability and Hangarkeepers Legal Liability Insurance naming the
Monroe County Board of County Commissioners as Additional Insured.
The minimum limits of liability is $300,000.
HKL 1
Administrative Instruction 7500.7
62
2018 Edition
AIRPORT LIABILITY AND HANGARKEEPERS LEGAL LIABILITY
INSURANCE REQUIREMENT
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the repair, servicing, maintenance,
fueling, or storage of aircraft, the Contractor will be required to purchase and maintain, throughout
the life of the contract, Airport Liability and Hangarkeepers Legal Liability Insurance naming the
Monroe County Board of County Commissioners as Additional Insured.
The minimum limits of liability is $500,000.
HKL2
Administrative Instruction 7500.7
63
2018 Edition
AIRPORT LIABILITY AND HANGARKEEPERS LEGAL LIABILITY
INSURANCE REQUIREMENT
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the repair, servicing, maintenance,
fueling, or storage of aircraft, the Contractor will be required to purchase and maintain, throughout
the life of the contract, Airport Liability and Hangarkeepers Legal Liability Insurance naming the
Monroe County Board of County Commissioners as Additional Insured.
The minimum limits of liability is $1 million.
HKL3
Administrative Instruction 7500.7
64
2018 Edition
AIRPORT LIABILITY AND HANGARKEEPERS LEGAL LIABILITY
INSURANCE REQUIREMENT
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the repair, servicing, maintenance,
fueling, or storage of aircraft, the Contractor will be required to purchase and maintain, throughout
the life of the contract, Airport Liability and Hangarkeepers Legal Liability Insurance naming the
Monroe County Board of County Commissioners as Additional Insured.
The minimum limits of liability is $5 million.
HKL4
Administrative Instruction 7500.7
65
2018 Edition
INSTALLATION FLOATER INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Contractor shall be required to purchase and maintain throughout the life of the contract, and
until the project is accepted by the County, Installation Insurance providing coverage for
machinery and equipment, governed by this contract, while being transported, installed and tested.
As a minimum, coverage will include:
Fire Lightning Windstorm Hail
Explosion Collapse Strikes Riots
Civil Commotion Vandalism Malicious Mischief Vehicles
Aircraft Flood
The policy limits will be no less than the value amount of the machinery or equipment being
installed.
The Monroe County Board of County Commissioners will be named as Additional Insured and
Loss Payee as their interest may appear.
IF
Administrative Instruction 7500.7
66
2018 Edition
MEDICAL PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the providing of professional
medical treatment, the Contractor will purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to the rendering of, or failure to render medical
professional services under this contract.
The minimum limits of liability are:
$300,000 per Occurrence /$750,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
MED 1
Administrative Instruction 7500.7
67
2018 Edition
MEDICAL PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the providing of professional
medical treatment, the Contractor will purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to the rendering of, or failure to render medical
professional services under this contract.
The minimum limits of liability are:
$500,000 per Occurrence /$1,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
MED2
Administrative Instruction 7500.7
68
2018 Edition
MEDICAL PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the providing of professional
medical treatment, the Contractor will purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to the rendering of, or failure to render medical
professional services under this contract.
The minimum limits of liability are:
$1,000,000 per Occurrence /$3,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
MED3
Administrative Instruction 7500.7
69
2018 Edition
MEDICAL PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the providing of professional
medical treatment, the Contractor will purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to the rendering of, or failure to render medical
professional services under this contract.
The minimum limits of liability are:
$5,000,000 per Occurrence /$10,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
MED4
Administrative Instruction 7500.7
70
2018 Edition
MOTOR VEHICLE CARGO INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves County property being transported
by the Contractor, and that most liability policies exclude coverage for such items, the Contractor
will be required to maintain Motor Vehicle Cargo Insurance in amounts no less than the
replacement value of the property in the possession of the Contractor.
Maximum Value of the County's property which is in the possession of the Contractor:
( Must be completed by the Department)
NOTE
If a "Free on Board" (FOB) bill of lading is utilized on incoming property, and if the County does
not assume title until the property is delivered, the Contractor does not have to show evidence of
Motor Vehicle Cargo Insurance.
WC
Administrative Instruction 7500.7
71
2018 Edition
POLLUTION LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the storage, treatment, processing,
or transporting of hazardous materials, the Contractor will purchase and maintain, throughout the
life of the contract, Pollution/Environmental Liability Insurance which will respond to bodily
injury, property damage, environmental damage, contamination, remediation, restoration, clean up
costs, and defense caused by, as a result of, or arising from a pollution incident.
The minimum limits of liability are:
$500,000 per Occurrence /$1,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
POL1
Administrative Instruction 7500.7
72
2018 Edition
POLLUTION LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the storage, treatment, processing,
or transporting of hazardous materials, the Contractor will purchase and maintain, throughout the
life of the contract, Pollution/Environmental Liability Insurance which will respond to bodily
injury, property damage, environmental damage, contamination, remediation, restoration, clean up
costs, and defense caused by, as a result of, or arising from a pollution incident.
The minimum limits of liability are:
$1,000,000 per Occurrence /$2,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
POL2
Administrative Instruction 7500.7
73
2018 Edition
POLLUTION LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the storage, treatment, processing,
or transporting of hazardous materials, the Contractor will purchase and maintain, throughout the
life of the contract, Pollution/Environmental Liability Insurance which will respond to bodily
injury, property damage, environmental damage, contamination, remediation, restoration, clean up
costs, and defense caused by, as a result of, or arising from a pollution incident.
The minimum limits of liability are:
$3,000,000 per Occurrence /$6,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
POL3
Administrative Instruction 7500.7
74
2018 Edition
POLLUTION LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the storage, treatment, processing,
or transporting of hazardous materials, the Contractor will purchase and maintain, throughout the
life of the contract, Pollution/Environmental Liability Insurance which will respond to bodily
injury, property damage, environmental damage, contamination, remediation, restoration, clean
up costs, and defense caused by, as a result of, or arising from a pollution incident.
The minimum limits of liability are:
$5,000,000 per Occurrence /$10,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
POL4
Administrative Instruction 7500.7
75
2018 Edition
PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor will purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Contractor
arising out of work governed by this contract.
The minimum limits of liability are:
$300,000 per Occurrence /$500,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
PRO1
Administrative Instruction 7500.7
76
2018 Edition
PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor will purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Contractor
arising out of work governed by this contract.
The minimum limits of liability are:
$500,000 per Occurrence /$1,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
PR02
Administrative Instruction 7500.7
77
2018 Edition
PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor will purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Contractor
arising out of work governed by this contract.
The minimum limits of liability are:
$1,000,000 per Occurrence /$2,000,000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
PR03
Administrative Instruction 7500.7
78
2018 Edition
UNDERGROUND STORAGE TANK LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the maintenance and operation of
fuel tanks, the Contractor will purchase and maintain, throughout the life of the contract, Pollution
Liability Insurance which will respond to bodily injury, property damage, environmental damage,
contamination, remediation, restoration, clean up costs, and defense caused by, as a result of, or
arising from a pollution incident, consistent with Section 376.3072 Florida Statutes.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
UST
Administrative Instruction 7500.7
79
2018 Edition
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Business Automobile Liability Insurance.
Coverage will be maintained throughout the life of the contract and include, as a minimum, liability
coverage for:
Owned, Non - Owned, and Hired Vehicles
The minimum limits acceptable is:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable are:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
VL1 SHOULD BE LIMITED TO SPECIAL PROJECTS THAT INVOLVE OTHER
GOVERNMENTAL ENTITIES OR "NOT FOR PROFIT" ORGANIZATIONS. RISK
MANAGMENT MUST APPROVE THE USE OF THIS FORM.
VL1
Administrative Instruction 7500.7
80
2018 Edition
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Business Automobile Liability Insurance.
Coverage will be maintained throughout the life of the contract and include, as a minimum, liability
coverage for:
Owned, Non - Owned, and Hired Vehicles
The minimum limits acceptable is:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable are:
$200,000 per Person
$300,000 per Occurrence
$200,000 Property Damage
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
VL2
Administrative Instruction 7500.7
81
2018 Edition
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Business Automobile Liability Insurance.
Coverage will be maintained throughout the life of the contract and include, as a minimum, liability
coverage for:
Owned, Non - Owned, and Hired Vehicles
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable are:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
VL3
Administrative Instruction 7500.7
82
2018 Edition
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Business Automobile Liability Insurance.
Coverage will be maintained throughout the life of the contract and include, as a minimum, liability
coverage for:
Owned, Non - Owned, and Hired Vehicles
The minimum limits acceptable is:
$5,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable are:
$1,000,000 per Person
$5,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
VL4
Administrative Instruction 7500.7
83
2018 Edition
HAZARDOUS CARGO TRANSPORTERS LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will purchase
Pollution Liability Insurance which extends to the hauling of toxic and hazardous material by
motorized vehicles. In compliance with the Motor Carrier Act, the policy should be endorsed with
an MCS -90 Endorsement, demonstrating financial responsibility for spills and clean-up. Any
pollution exclusion limiting coverage under this policy will be removed.
The minimum limits acceptable is:
$300,000 per Occurrence
VLP 1
Administrative Instruction 7500.7
84
2018 Edition
HAZARDOUS CARGO TRANSPORTERS LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will purchase
Pollution Liability Insurance which extends to the hauling of toxic and hazardous material by
motorized vehicles. In compliance with the Motor Carrier Act, the policy should be endorsed with
an MCS -90 Endorsement, demonstrating financial responsibility for spills and clean-up. Any
pollution exclusion limiting coverage under this policy will be removed.
The minimum limits acceptable is:
$500,000 per Occurrence
VLP2
Administrative Instruction 7500.7
85
2018 Edition
HAZARDOUS CARGO TRANSPORTERS LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will purchase
Pollution Liability Insurance which extends to the hauling of toxic and hazardous material by
motorized vehicles. In compliance with the Motor Carrier Act, the policy should be endorsed with
an MCS -90 Endorsement, demonstrating financial responsibility for spills and clean-up. Any
pollution exclusion limiting coverage under this policy will be removed.
The minimum limits acceptable is:
$1,000,000 per Occurrence
VLP3
Administrative Instruction 7500.7
86
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Workers'
Compensation Insurance with limits sufficient to respond to applicable Workers' Compensation
state statutes and the requirements of Chapter 440, Florida Statutes.
In addition, the Contractor will obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage will be maintained throughout the entire term of the contract.
Coverage will be provided by a company or companies authorized to transact business in the State
of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County may recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC1
Administrative Instruction 7500.7
87
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Workers'
Compensation Insurance with limits sufficient to respond to applicable Workers' Compensation
state statutes and the requirements of Chapter 440, Florida Statutes.
In addition, the Contractor will obtain Employers' Liability Insurance with limits of not less
than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage will be maintained throughout the entire term of the contract.
Coverage will be provided by a company or companies authorized to transact business in the state
of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County may recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC2
Administrative Instruction 7500.7
88
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Workers'
Compensation Insurance with limits sufficient to respond to the applicable Workers'
Compensation state statutes and the requirements of Chapter 440, Florida Statutes.
In addition, the Contractor will obtain Employers' Liability Insurance with limits of not less
than:
$1,000,000 Bodily Injury by Accident
$1,000,000 Bodily Injury by Disease, policy limits
$1,000,000 Bodily Injury by Disease, each employee
Coverage will be maintained throughout the entire term of the contract.
Coverage will be provided by a company or companies authorized to transact business in the state
of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County may recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC3
Administrative Instruction 7500.7
89
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Workers'
Compensation Insurance with limits sufficient to respond to the applicable Workers'
Compensation state statutes and the requirements of Chapter 440, Florida Statutes.
In addition, the Contractor will obtain Employers' Liability Insurance with limits of not less
than:
$5,000,000 Bodily Injury by Accident
$5,000,000 Bodily Injury by Disease, policy limits
$5,000,000 Bodily Injury by Disease, each employee
Coverage will be maintained throughout the entire term of the contract.
Coveage will be provided by a company or companies authorized to transact business in the state
of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County may recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC4
Administrative Instruction 7500.7
90
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves Maritime Operations, the
Contractor's Workers' Compensation Insurance Policy will include coverage for claims subject to
the Federal Jones Act (46 U. S.C.A. subsection 688) with limits not less than $1,000,000.
The Contractor will be permitted to provide Jones Act Coverage through a separate Protection and
Indemnity Policy, in so far as the coverage provided is no less restrictive than would have been
provided by a Workers' Compensation policy.
WCJA
Administrative Instruction 7500.7
91
2018 Edition
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract exposes the Contractor's employees to work
subject to the United States Longshoremen and Harbor Workers (USL &H) Act (33 USC sections
901 -950), the Contractor's Workers' Compensation Insurance policy will include USL &H
coverage with limits not less than $1,000,000.
WCUSLH
Administrative Instruction 7500.7
92
2018 Edition
WATER CRAFT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain
Water Craft Liability Insurance with terms no less restrictive than those found in the
standard "American Institute Hull Clauses" (June 2, 1977 edition). Coverage will be
maintained throughout the life of the contract and include, as a minimum:
• Injury (including death) to any Person
• Damage to Fixed or Movable Objects
• Costs Associated with the Removal of Wrecked Vessels
• Contractual Liability with Respect to this Contract
If the policy obtained states that coverage applies for the "Acts or Omissions of a Vessel ",
it will be endorsed to provide coverage for the legal liability of the shipowner.
The minimum limits acceptable is:
$500,000 Combined Single Limit (CSL)
Coverage provided by a Protection and Indemnity Club (P &I) will be subject to the
approval of the County.
The Monroe County Board of County Commissioners will be named as Additional Insured
on all policies issued to satisfy the above requirements.
WL1
Administrative Instruction 7500.7
93
2018 Edition
WATER CRAFT LIABILITY INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor will obtain Water
Craft Liability Insurance with terms no less restrictive than those found in the standard "American
Institute Hull Clauses" (June 2, 1977 edition). Coverage will be maintained throughout the life of
the contract and include, as a minimum:
• Injury (including death) to any Person
• Damage to Fixed or Movable Objects
• Costs Associated with the Removal of Wrecked Vessels
• Contractual Liability with Respect to this Contract
If the policy obtained states that coverage applies for the "Acts or Omissions of a Vessel ", it will
be endorsed to provide coverage for the legal liability of the shipowner.
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
Coverage provided by a Protection and Indemnity Club (P &I) will be subject to the approval of
the County.
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
WL2
Administrative Instruction 7500.7
94
2018 Edition
Indemnification, Hold Harmless, and Defense for Construction Contractors and
Subcontractors
Indemnification, Hold Harmless and Defense. Notwithstanding any minimum insurance
requirements prescribed elsewhere in this agreement, Contractor shall defend, indemnify and hold
the County and the County's elected and appointed officers and employees harmless from and
against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings,
appellate proceedings, or other proceedings relating to any type of injury (including death), loss,
damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted
against, initiated with respect to, or sustained by, any indemnified party by reason of, or in
connection with, (A) any activity of Contractor or any of its employees, agents, contractors or
other invitees during the term of this Agreement, (B) the negligence or recklessness, intentional
wrongful misconduct, errors or other wrongful act or omission of Contractor or any of its
employees, agents, sub - contractors or other invitees, or (C) Contractor's default in respect of any
of the obligations that it undertakes under the terms of this Agreement, except to the extent the
claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the
intentional or sole negligent acts or omissions of the County or any of its employees, agents,
contractors or invitees (other than Contractor). The monetary limitation of liability under this
contract shall be not less than $1 million per occurrence pursuant to Section 725.06, Florida
Statutes. Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses
relate to events or circumstances that occur during the term of this Agreement, this section will
survive the expiration of the term of this Agreement or any earlier termination of this Agreement.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required insurance,
the Contractor shall indemnify the County from any and all increased expenses resulting from such
delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity
in the plans and specifications provided by the Contractor, the Contractor agrees and warrants that
the Contractor shall hold the County harmless and shall indemnify it from all losses occurring
thereby and shall further defend any claim or action on the County's behalf.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for the above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this Agreement.
CCS
Administrative Instruction 7500.7
95
2018 Edition
Indemnification, Hold Harmless and Defense for Consultants, Subconsultants and
Professionals Providing Services Pursuant to the Consultants' Competitive Negotiation Act
C( CNA)
Indemnification, Hold Harmless and Defense. The Consultant covenants and agrees to
indemnify, hold harmless and defend Monroe County, its Commissioners, officers, employees,
agents and servants from any and all claims for bodily injury, including death, personal injury, and
property damage, including damage to property owned by Monroe County, and any other losses,
damages, and expenses of any kind, including attorneys' fees, costs and expenses, which arise out
of, in connection with, or by reason of services provided by the Consultant or any of its
Subconsultant(s) in any tier, occasioned by the negligence, recklessness, or intentionally wrongful
conduct of the Consultant, or its Subconsultant(s) in any tier, their officers, employees, servants
or agents.
In the event that the completion of the project (to include the work of others) is delayed or
suspended as a result of the Consultant's failure to purchase or maintain the required insurance,
the Consultant shall indemnify the County from any and all increased expenses resulting from such
delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity
in the plans and specifications provided by the Consultant, the Consultant agrees and warrants that
Consultant shall hold the County harmless and shall indemnify it from all losses occurring thereby
and shall further defend any claim or action on the County's behalf. The first ten dollars ($10.00)
of remuneration paid to the Consultant is consideration for the indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement. This indemnification shall survive the expiration or
earlier termination of the Agreement.
TCS
Administrative Instruction 7500.7
96
2018 Edition
Indemnification, Hold Harmless and Defense for Public Welfare and Special Events
The Promoter or Provider of the Special Event (hereafter referred to as Promoter) covenants and
agrees to defend, indemnify and hold harmless Monroe County Board of County Commissioners,
and its elected and appointed officers, officials, agents, servants, and employees from any and all
claims, demands, or causes of action for bodily injury (including death), personal injury, and
property damage (including property owned by Monroe County) and any other losses, damages,
costs, penalities, and expenses (including attorney's fees) which arise out of, in connection with,
or by reason of services provided by the Promoter or any of its Contractor(s), occasioned by the
negligence, recklessness, intentional wrongful misconduct, errors, or other wrongful act or
omission of the Promoter or its Contractor(s) in any tier, their employees, or agents. The extent of
liability is in no way limited to, reduced, or lessened by the insurance requirements contained
elsewhere within this agreement.
PWSE
Administrative Instruction 7500.7
97
2018 Edition
Indemnification and Hold Harmless in Inter - Governmental Agreements
The parties to this agreement stipulate that each is a state governmental agency as defined by
Florida Statutes and represents to the other that it has purchased suitable Commercial General
Liability, Business Automobile Liability, and Workers' Compensation insurance, or is self -
insured, in amounts adequate to respond to any and all claims within the limitations of Sections
768.28 and 440, Florida Statutes, arising out of the activities governed by this agreement.
As between the governmental entity parties to this agreement each party is responsible for any
negligent acts or omissions on the part of its own employees, agents, contractors, and
subcontractors and shall defend, indemnify and hold the other governmental entity party harmless
from claims arising out of such negligent acts or omissions, and agrees to be liable to the statutory
limits for any damages proximately caused by said acts or omissions, or intentional tortious acts.
The governmental entity parties to this agreement stipulate that the agreement does not contain
any provision that requires one party to indemnify or insure the other party for the other party's
negligence or to assume any liability for the other party's negligence. The governmental entities
are prohibited from entering into agreements to indemnify another agency or subdivision of the
state for the other entity's negligence or to assume any liability for the other entity's negligence.
Nothing contained in this Section shall be construed to be a waiver by either party of any
protections under sovereign immunity, Section 768.28 Florida Statutes, or any other similar
provision of law. Nothing contained herein shall be construed to be a consent by either party to
be sued by third parties or to be liable to third parties in any matter arising out of this or any other
Agreement.
The County and the other governmental agency do not get named as an additional insured on each
other's policies.
INTGVT
Administrative Instruction 7500.7
98
2018 Edition
Insurance provision in Federal Governmental Agreements and where Federal Grants are
involved
Grantee agrees that it maintains in force at its own expense a liability insurance policy which will
insure and indemnify the Grantee and the Grantor from any suits, claims or actions brought by any
person or persons and from all costs and expenses of litigation brought against the Grantee for
such injuries to persons or damage to property occurring during the agreement or thereafter that
results from performance by Grantee of the obligations set forth in this agreement. The parties to
this agreement stipulate that each is a governmental agency as defined by Florida Statutes or the
Code of Federal Regulations and represents to the other that it has purchased or obtained suitable
Commercial General Liability, Business Automobile Liability, and Workers' Compensation
insurance, or is self - insured, in amounts adequate to respond to any and all claims within the
limitations of Sections 768.28 and 440, Florida Statutes, arising out of the activities governed by
this agreement or as required and held by Federal Governmental agencies. Each party shall be
responsible for any acts of negligence, acts or omissions or wrongful conduct on the part of its
own employees, agents, contractors, and subcontractors and shall defend, indemnify and hold the
other party harmless from all claims arising out of such negligence, acts or omissions or wrongful
conduct, and agrees to be liable to the statutory limits for any damages proximately caused by said
acts or omissions, or intentional tortious acts.
FEDGRT
Administrative Instruction 7500.7
99
2018 Edition
SCHEDULE OF INSURANCE REQUIREMENTS FOR AGREEMENTS WITH OTHER
GOVERNMENTAL AGENCIES AND AGREEMENTS WITH FEDERAL AGENCIES
OR INVOLVING FEDERAL GRANTS
Description of
Activities
Examples of
Events
Required
Insurance
or Forms
Inter - Governmental
Agreements with
INTGVT
Agreements
other governmental
Agencies
Federal Agency
Agreements with
FEDGRT
Agreements
Federal agencies or
involving Federal
grants
Administrative Instruction 7500.7
100
2018 Edition
Indemnification, Hold Harmless, and Defense for AirportlAircraft Activities
The Vendor covenants and agrees to defend, indemnify and hold harmless Monroe County Board
of County Commissioners, and its elected and appointed officers, officials, agents, servants, and
employees from any and all claims, demands, or causes of action for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, costs, penalities, and expenses (including attorney's fees) which arise
out of, in connection with, or by reason of services provided by the Vendor or any of its
Contractors, occasioned by the negligence, recklessness, intentional wrongful misconduct, errors,
or other wrongful act or omission of the Vendor or its Contractor(s), their employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
"I'
Administrative Instruction 7500.7
101
2018 Edition
Indemnification, Hold Harmless and Defense
for Organizations/Individuals Leasing County -Owned Property
The Organization/Individual covenants and agrees to defend, indemnify and hold harmless
Monroe County Board of County Commissioners, and its elected and appointed officers, officials,
agents, servants, and employees from any and all claims, demands, or causes of action for bodily
injury (including death), personal injury, and property damage (including property owned by
Monroe County) and any other losses, damages, costs, penalities, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of the Organization/Individual
utilizing the property governed by this lease /rental agreement. The extent of liability is in no way
limited to, reduced, or lessened by the insurance requirements contained elsewhere within this
agreement.
PROP
Administrative Instruction 7500.7
102
2018 Edition
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from
the standard insurance requirements specified within this manual. Recognizing this potential, and
acting on the advice of the County Attorney, the Board of County Commissioners has granted
authorization to Risk Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
The County as being named as an Additional Insured - If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name
the County as an Additional Insured, Risk Management has not been granted the authority
to waive this provision.
and
The Indemnification, Hold Harmless and Defense provisions.
Waiving of insurance provisions or coverages could expose the County to economic loss. For this
reason, every attempt should be made to obtain the standard insurance requirements. If a waiver
or a modification is desired, a Request for Waiver of Insurance Requirements form should be
completed and submitted to the County Risk Management office for consideration with the
proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk
of the Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision
making authority.
Administrative Instruction 7500.7
103
2018 Edition
MONROE COUNTY, FLORIDA
REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the following contract.
ContractorNendor:
Project or Service:
ContractorNendor
Address & Phone #:
General Scope of Work:
Reason for Waiver or
Modification:
Policies Waiver or
Modification will apply to:
Signature of ContractorNendor:
Date: Approved
Not Approved
Risk Management Signature:
Date:
County Administrator appeal:
Approved: Not Approved:
Date:
Board of County Commissioners appeal:
Approved: Not Approved:
Meeting Date:
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Administrative Instruction 7500.7
104
2018 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Glossary
Workers' Compensation and Employers' Liability Insurance provides coverage for employees
who suffer an on-the-job injury. Nearly all employers in the State of Florida are required, by
statute, to purchase Workers' Compensation. Fines and penalties can be levied upon any firm that
fails to comply with the law. More important, the County can be held responsible for the
benefits owed to an employee of a contractor or subcontractor if they fail to maintain
Workers' Compensation insurance. Since Monroe self - insures its workers' compensation
exposure, the assumption of another firms claims could have serious economic impact on the
County's budget.
Workers' Compensation Insurance pays for the medical expenses of employees that suffer a job
related injury. In addition, the injured employee is entitled to a portion of his pre - injury wage,
subject to a maximum established by the State. Normally, the injury must prevent the employee
from working for a specified period before the employee can collect any lost wages. A standard
Workers' Compensation policy does not have a specific limit and indicates that all statutory
benefits will be paid. With few exceptions, benefits are paid without regard to fault and the
employer has limited defenses available which will permit a denial of a claim. In return for this
right, the employee waives his right to sue his employer under tort (negligence). This is commonly
referred to as the "Sole Remedy Provision ".
Since the coverage under a Workers' Compensation policy is so broad, most job related injuries
are covered under this policy. Occasionally, coverage may not respond to the claim or the
employee is successful in circumventing the Sole Remedy Provision. To protect the employer for
such cases, most Workers' Compensation policies contain a separate section entitled "Employers'
Liability ". Unlike Compensation coverage, which has no specified limits, Employers' Liability
coverage contains a per accident limit and a total policy limit. In addition, a separate limit for
disease related claims often applies on a per employee basis.
General Liability Insurance is designed to protect a firm from third party claims for bodily injury
and property damage which arise out of the operations of the Organization. Third parties may be
members of the public, another Contractor, or the County itself. Limits are usually provided on a
per occurrence (accident) basis with a separate annual limit for all occurrences.
There are two broad categories of General Liability Insurance. The first is offered on a "Claims
Made Basis" and the second is offered on an "Occurrence Basis ". A Claims Made policy requires
that the claim be reported to the insurer during the policy period. An Occurrence policy will
respond to an accident that took place during the policy term regardless of when the actual claim
was made.
Normally, the County prefers that all General Liability Insurance be provided on an
Occurrence Basis. Risk Management should be consulted to assist in the establishment of
verification procedures whenever a Contractor provides a Claims Made policy.
Another concern that deserves further discussion is Contractual Liability. Some General Liability
policies exclude or limit coverage for liabilities assumed under contract. Unless Contractual
Liability is provided, coverage for the County may not be available.
Administrative Instruction 7500.7
105
2018 Edition
Additional Insured is a method of allowing the County to have direct access to and insurance
coverage from the Contractor's insurer in the event the County is included in a law suit arising out
of the performance of the contract. The County will generally require that they be added as an
Additional Insured on all policies except Workers' Compensation.
Business Automobile Liability Insurance provides protection for vehicle related claims which
are normally excluded from coverage under a General Liability policy. If automobiles will be used
in conjunction with the project, Business Automobile Liability Insurance will be required.
Limits can be provided in two ways. Combined Single Limits (CSL) furnish a single amount of
coverage for claims regardless whether they are for bodily injury or property damage. Split Limits
furnish separate amounts for bodily injury claims and property damage claims. The County prefers
CSL.
Umbrella Insurance (Excess Liability Coverage), while not specifically included in the required
coverages, is a type of insurance purchased by a firm in an effort to increase the limits of liability
on their General and Business Automobile Liability coverages. It often increases the Employers
Liability limits as well. Frequently an Organization needs or desires higher limits than are
traditionally available on primary insurance policies. Umbrella or Excess Liability Insurance fills
this void.
Professional Liability provides liability coverage for claims arising out of the furnishing, or the
failure to furnish professional services. Such claims are normally excluded from General Liability
Insurance.
Miscellaneous Other Coverages contained within this Manual, and not addressed above, can be
discussed with Risk Management and further explanations can be obtained if questions or
problems arise.
Risk Management is a process designed to reduce losses and minimize the adverse effects of
losses that do occur. Risk Management can be viewed in two dimensions: a decision process and
a management process.
Risk Management viewed as a decision process includes:
✓ The identification of exposure to loss;
✓ Evaluating the potential impact of a loss;
✓ Reviewing alternative techniques for handling the loss;
✓ Selecting the most appropriate technique; and
✓ Monitoring the results and making adjustments where needed.
Risk Management viewed as a management process entails four basic functions:
✓ Planning what must be done to protect the County against the adverse effects of accidental
losses;
✓ Organizing personnel and other resources to carry out the results of the planning;
✓ Motivate personnel throughout the County to accomplish its goals; and
✓ Monitor the results of the program, making adjustments where needed.
Administrative Instruction 7500.7
106
County of Monroe
The Florida Keys
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BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tom Sylvia J. urphy, District 5
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Danny L. Kothage, District I
George Neugent, District 2
Heather Carruthers, District 3
Office of the County Administrator
Key West, Florida
MONROE COUNTY ADMINISTRATIVE INSTRUCTION 7500.7
Date: December 13, 2017
Subject: Insurance and Risk Management Requirements and Waivers for Contracts/Leases/Agreements
Enclosure: (1) Monroe County Risk Management Policy and Procedures Contract Administration
Manual, 2018 Edition ("Contract Manual").
(2) Insurance Checklists, Insurance Agent's Statement and Requirements (pages 6-10 of
Enclosure 1).
(3) Resolution No. -2017.
(4) Request for Waiver of Insurance Requirements (page 104 of Enclosure 1)
Effective Date: Upon Receipt
(2) Purpose: To update the procedures to assure compliance with insurance and risk
management requirements in contracts entered into with Monroe County and to institute
procedures to waive and/or modify insurance clauses and requirements in contracts.
(3) Cancellation: This instruction is to remain continuously in effect unless specifically revised
or cancelled.
(4) Actions/Instructions:
(a) All contracts will contain indemnification, hold harmless and defense, and insurance
clauses as outlined in Enclosure (1). The clauses may be incorporated within the contract or
as an attachment to the contract.
(M The Risk Management administrator or his/her designee will review the insurance
requirements in each contract prior to submission, approval and execution of the contract
by the BOCC, County Administrator, Assistant County Administrator or Department
Director, whichever is applicable. Risk Management will sign off on Enclosure (4), either
approving or recommending changes.
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Admin. Instr. 7500.7
Page 2
(5) After approval and execution by the BOCC, County Administrator, Assistant County
NOTE: You should contact Risk Management early in your preparation of Request for Proposals,
contract renewals, drafting of new contracts, or on any issue outside Enclosure (2). Risk
Management will assist you with specialized insurance requirements.
a -
Christine Hurley
Assistant County Administrator
Distribution: List: VI Originator: DRM Review: December, 2022
Prepared by: Chris Ambrosio.
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