Item F10BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
f
T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2
t� ) ��` ��
�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: F.10
Agenda Item Summary #2284
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.' s Task Order No.
12/14 -66 for the Services Authorized: Drainage Improvements Phase 2 & 3 Construction Support
and RPR Services PSO466 in the amount of $349,305.00 to be funded by FAA Grant4037 -53 (90 %),
FDOT Grant4GOE45 (5 %), and Passenger Facility Charge 415 (5 %).
ITEM BACKGROUND: This is to provide construction support and resident project
representative (RPR) services for the Drainage Improvements Phase 2& 3 project at Key West
International Airport (EYW), as described in Exhibit A- Scope of Work.
PREVIOUS RELEVANT BOCC ACTION: Approval of FAA Grant 43 -12- 0037 - 053 -2016 at the
October 19, 2016 BOCC regular meeting date, agenda item# C -8. FDOT Grant# GOE45 will be
brought for ratification at the November 22, 2016 BOCC meeting.
CONTRACT /AGREEMENT CHANGES:
New Agreement
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
PSO 1214 -66 Jacobs
FINANCIAL IMPACT:
Effective Date: upon execution
Expiration Date: Service will cease by 365 days.
Total Dollar Value of Contract: $349,305.00
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds: FAA 037 -53 90 % /FDOT GOE45 5% Fund 406(PFC #15) 5 %.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
10/27/2016 1:12 PM
Pedro Mercado
Completed
10/27/2016 1:33 PM
Budget and Finance
Completed
10/27/2016 2:56 PM
Maria Slavik
Completed
10/28/2016 8:19 AM
Donald DeGraw
Completed
10/31/2016 9:46 AM
Kathy Peters
Completed
10/31/2016 11:21 AM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
Effecti%e Date upo Execution Task Order No. 12 14-66
Client Project No
Engineer Project No, 9'167
This Task [Order is entered into can the effecti %e date noted aboxe pursuant to the "Master
Agreement for Professional Services" bemeen Monroe County, Florida ("Client") and J. COBS
OJEC°T NI N C;EM NT CO. ("Consultant"). dated November 16, 2011 ("Agreement") as
arnmen ed b% Amendment 1. dated October 17, 20122 (", d e dunI The Agreement is
incorporated herein and farms an inteural part of this Task Order.
Sen , ices Authorized: Drainage Improvements Phase 2 & 3 Construction Support and RP
.,
t
:°Bent authorizes Consultant to perforrn the Sere ices described in Exhibit A attached hereto and
incorporated herein. %%hick Exhibit A is marked `%ith the above noted Task Order No. and
consists of . 7 page( )„
Pricing
N__,A Time and Expense per Agreement and Appendix B to the Agreement.
I 1 rm Fixed Price of$ 349.305 ,0
N A Other (Describe)
Services may commence on Execution
Services will cease by 365 daNs
Other
(SEAL)
ATTEST': AMA HEAVILIN. CLERK
a
Mavor'Chairman
;� • � � r f • 00 00 t
;.•...
EMITS SM
Jacobs will provide construction support and resident project representative (RPR) services for
the "Drainage Improvements Phase 2 & 3" project at Key West International Airport (EYW).
These construction services will provide the following:
AS SUMPTIONS
• Construction phase services are based on an anticipated duration of 182 calendar days
of construction in field. In the event the construction duration exceeds the calendar days
listed above, Jacobs reserves the right to revise our proposal.
• Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
• All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard
copy (printed) format.
• Construction Support services are based upon the following: 40 civil and electrical shop
drawings /product submittals. Our assumption is 80% of submittals will be approved on
the first review and 20% will require re- submittal for further review; respond to 20
Contractor RFI's.
Page 1 of 3
•• - 00
9. Attend site visits and bi-weekly progress meetings. Observe work in progress and provide
reports to Owner. Assume thirteen (13) site visits throughout the course of the construction
project.
10. Provide general supervision and administrative support for resident project representative
(RPR).
11. Review and approve estimates submitted by the Contractor for progress/final payments.
12. Prepare Field Sketches.
13. Prepare and negotiate change orders, as necessary. Assume two change orders.
14. Attend final inspection meeting.
15. Review Closeout Documentation.
16. Review quality assurance testing results.
17. Prepare record drawings and provide hardcopies and electronic files to the Airport.
18. Prepare and submit FAA closeout documentation and prepare and process final change
order.
Services for Article D will be provided under a lump sum basis.
mm��M
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work, which is in non-
compliance.
• Coordinate quality assurance tests and verify they have been performed at the
frequency stated in the specifications.
• Review certifications for conformance with the specifications.
MMEM
0 0 - 00
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare "As-
Built" drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction or
for safety precautions and programs in connection with the work, since these are solely
the CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes
the work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
C. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant,
Tierra South Florida.
5. Process engineer to be on site for start-up testing for each injection well. Total of two wells
to be installed. Assume 3 days per start up.
6. Attend final inspection and create punch list.
7. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
Airport:
Project:
Monroe County
Key West International Airport
Drainage Improvements Phase 2 & 3 - Construction Support and RPR Services (12114-66)
FEE SUMMARY
BASIC SERVICES
Hours
Fee
DBE AMOUNT
Article A:Data Collection
0
$
$
Article B: Design, Specifications and Meetings
0
$
$
Article C:Bidding Phase Services
0
$
$
Article D:Construction Phase Services
523
$
101,165
$
Article E:RPR Services
1,112
$
210,754
ITotal Basic Services LUME Sum
1,635
$
311,919
$
L Fee
SPECIAL SERVICES
Hours
Fee
DBE AMOUNT
Article E: RPR Services
Tierra - Geotechnical $ 37,386 $ 37,386
'!Total Special Services Lump Sum Fee 0
Page 4 of 6
0 0 - 00
JACOBS ENGINEERING GROUP
JOB HOUR AND FEE ESTIMATE
Monroe County
Airport
Key West International Airport
Project:
Drainage Improvements Phase 2 & 3 - Construction Support and RPR Services (1249 6)
laA
slaffulm
80,088
Sr. Prol
Sr.
Project
Expenses
L.dgi.WM=ls Per Dim (IC-S304) X 2 People
S 608.00
Sr. C
Airfm (2 tfips@S600)
S 1,200.00
WORK ITEM
S 608.00
9
Aif= (13nipsCaS600)
S 7,800.00
L.rigmgWeals Per Dim ((3@1004)
_2!2pr
Tech
Clurflead
TOrFAL
I
Pmpara, Stamp, Sign, and hour Conformed
S 912.00
4
DEP Permitting
S 1,500.00
8
_j 1,497.00
16
Tom] Expenses
29
Drawings (51 Sheets) and Specifications,
2
Prepare and Issue Construction Contract
4
4
3
Issue Notice to Proceed
2
2
4
Review Cremomtrat's Schedule
4
4
5
Prapare, for and attend PmConsaructian Crmf
9
8
16
6
Review shop drawings and submittals
16
36
16
40
101
7
Respond to RFI's
52
16
8
76
Attend Pee - Activity Meeting Injection Well
32
32
(Electrical no Pump)
9
Attend Site Visits and Bi Weekly Progress
104
104
Mcefings; (Say 13 Visits)
to
General Supmision and Support to RPR
8
9
16
32
11
Prepare Field Sketches Clarifications
4
8
8
12
Perim and Approve Contractor Pay Rey (Say 7)
7
7
13
Prepare and Negotiate Change Onksv (A.... 2)
2
8
9
10
14
Attend Final Inspection (Pump, Corn, Elea)
24
12
36
15
Rmim Closeout Documentation
4
4
16
Review QA test mulm
2
2
IT
Prepare and Submit Rcca,d Drawings
4
4
24
32
Prepare and Saturn FAA Closeout Docurneatrai.,
2
K6
I
Ul
and Final Change Order
laA
slaffulm
80,088
5
Airfare (I C. S600) . 2
$ 1,200m
Expenses
L.dgi.WM=ls Per Dim (IC-S304) X 2 People
S 608.00
a
Airfm (2 tfips@S600)
S 1,200.00
LodglittylAcals Par Dim (I0,S304) X 2 People
S 608.00
9
Aif= (13nipsCaS600)
S 7,800.00
L.rigmgWeals Per Dim ((3@1004)
$ 3,952.00
14
Airfare (I Ca $600) x 3
S 1,900.0}
Lodgi.gfMas Par Dim (I0;$304) X 3 People
S 912.00
DEP Permitting
S 1,500.00
MisdPitaking/Prinfing
_j 1,497.00
Tom] Expenses
S 21,077.0)
Total Subs
13
TOTAL PAYROLL
s
80,088
Sulawnsultants
so
Expenses
21,077
Lump Sum Fee Total
S
101,165
TOTAL FEE
-.S._101,165.
0 0 - 00
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
Drainage Improvements Phase 2 & 3 - Construction Support and RPR Services (12114-66)
Article r z RCIZ
Subcjinsuftantj:
TOTAL PAYROLL
5 137,592
Prej.
Sr- Proj_
sr.
Project:
$ 37.386
Sr. C
$ 37.386
Expenses
_I 73,161
WORK ITEM _
Director
hlanager
R
S 248,140
n
_Rftner
Tech
Clarkall
TOTAL
I
Attend Pre-Construction Meeting
S 600.00
LudginglMeals Per Diem (I @S304)
S 304.00
2
Coordinate and Attend Progress Meetings
Included in Item No.3
3
Perform full-time resident inspection services (26
S 7,200
1040
Lodging!Meals Per Diem (158 night Ca), 5304)
$ 48.032
1040
Rental Vehicle (6 months@ S 1.200/month)
weeks Cm 5 cla js per week, m 8 hr day)
5
Airlbre, (I@5600) x 2 Trips
S 1200,00
LodgingOMeals Per Diem (3@$304) x 2
4
Provide QA Testing
See 7 Below
a
5
Start Up;Commissioning Injection Wells
48
LodgingJMeals Per Diem (IC 5304)
S 304.00
7
48
6
Attend Punch List Inspection
LodgingeMeals Per Dictil (I( S304)
8
Misc.. Gas, Puking
9
7
Attend Follow Up Inspection
8
8
TOTAL HOURS
RATE
PAYROLL ESTINIATE
Total Expenses S 73.162
Subcjinsuftantj:
TOTAL PAYROLL
5 137,592
Tierra
S 37.386
Subconsultants
$ 37.386
'raw Subs
$ 37.386
Expenses
_I 73,161
Lump Sum Fee Total
S 248,140
Task
TOTAL FEE
S =,140
1
Aufare (I CmS600)
S 600.00
LudginglMeals Per Diem (I @S304)
S 304.00
Airfare (Assume 2 trips home'Month for 6 months)
3
(1 20a S600)
S 7,200
Lodging!Meals Per Diem (158 night Ca), 5304)
$ 48.032
Rental Vehicle (6 months@ S 1.200/month)
S 7.200
5
Airlbre, (I@5600) x 2 Trips
S 1200,00
LodgingOMeals Per Diem (3@$304) x 2
$ 1,824.00
a
Airfare (I @S600)
$ 600.00
LodgingJMeals Per Diem (IC 5304)
S 304.00
7
Airfare (I %S600)
S 600.00
LodgingeMeals Per Dictil (I( S304)
S 304.00
Misc.. Gas, Puking
S 4
Total Expenses S 73.162