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Item F18BOARD OF COUNTY COMMISSIONERS County of Monroe A Mayor Heather Carruthers, District 3 ( T$ne Florida Keys (, Mayor Pro Tem George Neugent, District 2 t� ) ��` �� �' Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: F.18 Agenda Item Summary #2294 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809-5200 none AGENDA ITEM WORDING: Approval to negotiate fees pursuant to the Consultants Competitive Negotiation Act with the top ranked respondents to the Request for Qualifications for Airport Consultant Services for Monroe County Florida. The top ranked consultants include: Jacobs Engineering Group, Inc. & McFarland Johnson, Inc. (Two (2) General Consultants: Architectural/Engineering Services and Aviation Planning Services, respectively), Ricondo & Associates, Inc. & Newton & Associates, Inc. (Two (2) Financial Consultants: Passenger Facility Charge/Miscellaneous Financial Services and Airport Rates & Charges/Miscellaneous Financial Services, respectively), and Sixel Consulting Group, Inc. (One (1) Air Service Development Consultant: Air Service Development Services), for both Monroe County Airports. ITEM BACKGROUND: Every five years the FAA requires airports to select consultants based on a comparative analysis of professional qualifications. A Request for Qualifications was advertised in July, 2016 seeking sealed responses for Airport Consultant Services. The responses were opened by the Purchasing Department on September 8, 2016, with a total of ten firms responding for the three requested categories. The Selection Committee met in a publicly -noticed meeting on September 26, 2016, to evaluate and rank the respondents in the General Airport Consulting and Financial Airport Consulting categories, and the Selection Committee met in a publicly -noticed meeting on October 17, 2016 to evaluate and rank the respondents for Air Service Development Consulting. As a result, the two (2) top -ranked firms for the General Consultants are: Jacobs Engineering Group, Inc. and McFarland Johnson, Inc.; the top -ranked firms for the Financial Consultants are Ricondo & Associates, Inc. & Newton & Associates, Inc.; and the top -ranked firm for the Air Service Development Consultant is Sixel Consulting Group, Inc. (see attachments for additional information). PREVIOUS RELEVANT BOCC ACTION: On August 17, 2011, the BOCC approved contract negotiations with the current consultants. On January 20, 2016, the BOCC granted approval to advertise a Request for Qualifications for Airport Consultant Services. CONTRACT/AGREEMENT CHANGES: approval to begin negotiations with the selected firms. STAFF RECOMMENDATION: Approval. DOCUMENTATION: Airport Consultants FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Beth Leto Completed 10/28/2016 3:34 PM Pedro Mercado Completed 10/28/2016 3:44 PM Budget and Finance Completed 10/28/2016 4:53 PM Maria Slavik Completed 10/31/2016 7:38 AM Donald DeGraw Completed 10/31/2016 9:18 AM Kathy Peters Completed 10/31/2016 9:24 AM Board of County Commissioners Pending 11/22/2016 9:00 AM I I "a 'a 'a z 3 -5 75 75 's 75 75 ca co z z < z 0 z u z u z 0 CL < F- LL LL LU UZ (n Z 0 V) w < m z Z Lwu < uj u tfi 1-14 U 0 w M < z 0 uj Z U 0 V) m < -6 0 0 z 0 U z U) Z m o en Ln z -5 Q� < U- U D 0 C� Z M ul Z u X Im I m I I IT u z z 0 0 C(f ui < (D ce z z 0 cy- w uj z Z P-Zi LU z w z z U < U) 4- 2 0- 4- Is I FROM %n 0 0 u 4- in to 4- �24- > a c -a 0 tj U- 4- 4T KEY WEST INTERNATIONAL AIRPORT Request for Qualifications -Airport Consultant Services Selection Committee Board Meeting Minutes September 26, 2016 Conference Room 11:00 A.M. 3491 South Roosevelt Blvd, Key West, FL 33040 Donald DeGraw, Director of Airports-EYW Beth Leto, Airport Business Manager-EYW Cary Knight, Project Manager, Monroe County Public Works Pedro Mercado, Asst. County Attorney, Monroe County Rodrigo Pigna, WSP/Parsons Brinckerhoff Mauricio Paredes, WSP/Parsons Brinckerhoff Mark Kistler, Michael Baker Danielle Gernert, TKDA Kristie Anderson, TKDA John Mafera, McFarland Johnson John Carrigan, RS&H Francisco Alonso, TYLIN International Rely Marante, Marante Strategy Group Bid Committee present: Donald DeGraw, Director of Airports Beth Leto, Airport Business Manager-KWIA Cary Knight, Project Manager, Monroe County Public Works. Staff members present: Pedro Mercado, Assistant County Attorney, Monroe County Ernie Coughlin, Sr. Coordinator Airport Grants A, Finance The meeting was opened by Airports Director, Donald DeGraw, who called the meeting to order at approximately 11:00 A.M. Don introduced the selection committee members and thanked all attendees for coming in. Referencing the meeting agenda, Don suggested to go over RFQ ranking scores in this order: 1. General Consulting (Planning A, AE), 2, Financial Consulting 3, Air Service Development Consulting, Don stated that all respondents submitted proper documentation, and Cary and Beth are in agreement. 0 Don, Beth, and Cary announced each of their scores for General Consulting (Planning & AE) as follows: Cron DeGraw #1 Jacobs-95 #2 MJ-90 #3 Raker - 85 #4 RSBCN - 82 #5 TYlin - 77 #6 Parsons -72 #7 TKDA - 66 Beth Leto #1 Jacobs — 99 #2 MJ — 97 #3 Baker — 97 #4 RS&H — 96 #5 Parsons — 89 #6 TYlin — 83 #7 TKDA — 76 Cary Knight #1Jacobs -98 #2 RS&H - 93 #3 Baker - 90 #4 MJ - 86 #5 TYlin - 58 #6 Parsons - 53 #7 TKDA - 53 ® All committee members ranked Jacobs as #1, and McFarland Johnson came in at #2. Discussion then ensued as to why Cary gave MJ a low score on "other info," DBE, and pending litigation. Don and Beth gave highest score on "no pending litigation" and "other info." Cary mentioned that he did his scores on a separate sheet and transposed figures, and has to re-evaluate "pending litigation, other info, and DBE." Cary got back with his revisions and re -adjusted his score for MJ to 86. Don asked for comments from Beth and Cary over the tally sheet noting the change with MA score. Having received no comments from the committee members and everything was in sync, Don announced overall scores and ranks for General Consulting (Planning & AE): Total Rank Total Score 1.Jacobs 292 2, McFarland Johnson 273 3. Baker 272 4. RS & H 271 5. TYlin 218 6. Parsons Brinckerhoff 214 7. TKDA 195 Don stated that he is open to comments or questions from the attendees, having none he announced scores for Financial and Air Service Development, Financial Consulting Air Service Development 1. Ricondo — 228 1. Sixel - 199 2. Newton - 227 Don said that he is presenting the ranking to the BOCC for approval at the November 22"d1 2016 meeting. 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W m m 0 41 < co . um! c(l cr E 0 u u CL Lj_ VA "0 L&J LL 01 9_4 m o a 0 r4 . . . rq M Ln 'D CL r- C'i " " 0 'A —a- r,4 C-4, 00 r-j N C14 cl LA 5 --{ 4 +-+ + + + + t t + J Q ` y J � + + + + a y y OoviB J '+n�� > a 4 + + + i f + } + 4} + C t + + + { + + + + + + + +00 I cr- 1 4._ +_+,+,i4- _. Q LL vE t%O3 �oNN° 4) 3 j N M C. oD vQi UIm 3_ L W rL Hco -uLuV) � �,�z 50(1on KEY WEST INTERNATIONAL AIRPORT Request for Qualifications — Airport Consultant Services Selection Board Meeting Conference Room - September 2, 2016 @ 110 - Sign -in Sheet - Last First Company r j. _ + DeGraw L77Do Airport Director - EYW 2. Leto Beth Airport Business Manager - EYW ~ 3. -47 t Knight 'v - - - Cary + Project Manager— Monroe 1 County Public Works _ —� T r 5. 46 f-e Oe,!� JA6, v r VJ D A" 6. � l e T- t M�R�� n��< «a te ►c r F 7. + - _ 8. i 9. + 1 L fit �tJ�Rw + 12. bar t xx r� t� F xk�� �n KEY WEST INTERNATIONAL AIRPORT Request for Qualifications — Airport Consultant Services Selection Board Meeting Conference Room - September 26, 2016 @ 1100 1. Selection board members: a. on DeGraw — Director of Airports Is. Beth Leto — Airport Business Manager c, Cary Knight —Project Manager (Engineer) 2. Based on the submissions does the SBM find that all firms are qualified and have submitted the required documentation in accordance with the RFCL 3. Have SBM developed a numerical rating for each qualified firm based on the requirements of AC 150/51,00-14E and the consultant submissions for: a. General Consulting (Planning and Architectural/En in eeri ng) Is. Financial Consulting c. Air Service Development Consulting 4. Discuss / review SBM ratings for: a, General Consulting Is, Financial Consulting c, Air Service Development Consulting 5. Establish final ranking in order of preference. 6. Are we ready to recommend the first ranked consultants to the BOCC and to proceed with further discussions on cost proposals, etc? 7. Meeting concluded. KEY WEST INTERNATIONAL AIRPORT Request for Qualifications -Airport Consultant Services Selection Committee Board Meeting Minutes October 17, 2016 Conference Room 11:00 AN. 3491 South Roosevelt Blvd, Key West, FL 33040 Attendees, Donald DeGraw, Director of Airports-EYW Beth Leto, Airport Business Manager-EYW Cary Knight, Project Manager, Monroe County Public Works Pedro Mercado, Asst. County Attorney, Monroe County Bid Committee present: Donald DeGraw, Director of Airports Beth Leto, Airport Business Manager-SWIA Cary Knight, Project Manager, Monroe County Public Works, Staff members present-. Pedro Mercado, Assistant County Attorney, Monroe County Yany Rodriguez, Finance Analyst. The meeting was opened by Airports Director, Donald DeGraw, who called the meeting to order at approximately 11:00 A.M. Don introduced the selection committee members and thanked all attendees for coming in, a Referencing the meeting agenda, Don suggested to go over RFCf ranking scores in this order: 1. Air Service Development Consulting. Don stated that all respondents submitted proper documentation, and Cary and Beth are in agreement. a Don, Beth, and Cary announced each of their scores for Air Service Development as follows: Don DeGraw Beth Leto Cary Knight #1 Sixel-78 #2 RS&H-70 #1Sixel-95 #2 RS&H-92 #lSixel-93 #2 RS&H-92 • =3 U U CL • U- v ci to Q Lij o > v +�CL 0 M�CL u 0 y •> O a �40 •� 1 to J t p YLn >. c� LU LU 0 41 aj m �- Q a m o iU -- _r._T...T �— I I , I I I v U_ I I I I I I co L � �0 �I r-0�Ln O�� I I I Lo I I I V , I (nLn ' I }� I Q I rl r-Io Ln I I Ln oo I o0 00 Ln o o 1---4- 1 4- .+. N C o a I I I o 3 -0-0 Lnc E w fl U I� .� o r ,Ln Q 6 Y L O N O \,41 U 0 010 �I N, C I Q v I In i N C 00 >C I ets w E ,\n +, Y ca v v 4-o' � a°1i o Q `� u N. u 3 00 2 2y 2 iI �i oIa CL c M �j �� ro �� 0 m N IZZ i C .� co Nof ~ I N INN I N N N I 4 (.0 O N1.0 J^ N cn tO 00 QN m (A at N N 00 NN N s m M C � 0 U ai LO 0 U -fu L- 0 ap , E 0 r-i 4-1 0 r�4 0 V) Qj M > CT) U— cr- E 0 U L- 0 -1-j cr 0 U U 0 MW a :9. 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E W LA -a LxU m U cf CL I ) U W CL 0 LL 4- 0 cn 0 ai , I I Mv, Cal I N N N^ N I m r-4 io r-4 aq N 10 rl- In a" � �m r� N co 0 mw EM I a, �a N � L Ln Q I N I � L_ Q I I I I � � I I � I � t E w _v 2-uvi 0 0 N O � cc c 'n C � 0 U O O cl O O\ O u c U> c c H O O I O v c 0 _ w Q- cu O Ln n1 .-I v L Q v 0 v o j C v 0n v m x ZLu EI m c V VI U +- y Y Lp ULL c c c f cc Q N I-°�' c in o m E 3 tw O O 4- c r, a E +_�. 4- m t7 U _ U O IQ — — N > c c 0) u C2 L L 0l it Q -0E N fN w "3: x f0 m : 0."C o i c I- m U m U C O c Q3 L O A 0 O of � '^ I I 0 CL •1 N N I N N c m N O N 00 N I 1 1 l I J ` m 3 OL ^ n 3 ^ N 23 C0 ^ ^ ^ t0 10 t0 C0 1- V) CL F- N N 00 01 1® N N N i �- F- it J c: . w c uj 025 0 u O E c I: u KEY WEST INTERNATIONAL AIRPORT Request for Qualifications — Airport Consultant Services Selection Board Meeting Conference Room — October 17, 2016 @ 1100 - Sign -In Sheet - Last First Company DeGraw Donald Airport Director - EYW Leto Beth Airport Business Manager - EYW 2. 1 Z�A_ - -- - _ � � Knight Cary Project Manager — Monroe 3. -F 1 ✓ County Public Works 5. 6. 7. 8. 9. 10. 12. Request for Qualifications — Airport Consultant Services (Air Service Development - Only) Selection Bcard Meeting Key West International Airport — Conference Room October 1,7 L 1, 2016 @ 1100 ink en a 1, Selection board members (SBM)- a, Doti De raw — Director of Airports b. Beth Leto -- Airport Business Manager V// c, Cary Knight —Project Manager (Engineer) z 2. Based on the submissions does the SBM find that RS & H and Sixel are qualified and have submitted the required d comentation in accordance with the Rr-Q, S. Have SBM developed a numerical rating for each qualified firm based on the requirements of AC 150/5100-14E and the consultant submissions for: a. Air Service Development Consulting %�; 4, Discuss / review SBM ratings for: a. Air Service Development Consulting S. Establish final ranking in order of preference 0 6. Are we ready to recommend the first ranked consultants to the BOCC and to proceed with further discussions on cost proposals, etc? 7, Meeting concluded, L 10 6d UV6_11 'Y"/