Item F18BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
( T$ne Florida Keys (, Mayor Pro Tem George Neugent, District 2
t� ) ��` ��
�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: F.18
Agenda Item Summary #2294
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809-5200
none
AGENDA ITEM WORDING: Approval to negotiate fees pursuant to the Consultants Competitive
Negotiation Act with the top ranked respondents to the Request for Qualifications for Airport
Consultant Services for Monroe County Florida. The top ranked consultants include: Jacobs
Engineering Group, Inc. & McFarland Johnson, Inc. (Two (2) General Consultants:
Architectural/Engineering Services and Aviation Planning Services, respectively), Ricondo &
Associates, Inc. & Newton & Associates, Inc. (Two (2) Financial Consultants: Passenger Facility
Charge/Miscellaneous Financial Services and Airport Rates & Charges/Miscellaneous Financial
Services, respectively), and Sixel Consulting Group, Inc. (One (1) Air Service Development
Consultant: Air Service Development Services), for both Monroe County Airports.
ITEM BACKGROUND: Every five years the FAA requires airports to select consultants based on
a comparative analysis of professional qualifications. A Request for Qualifications was advertised in
July, 2016 seeking sealed responses for Airport Consultant Services. The responses were opened by
the Purchasing Department on September 8, 2016, with a total of ten firms responding for the three
requested categories. The Selection Committee met in a publicly -noticed meeting on September 26,
2016, to evaluate and rank the respondents in the General Airport Consulting and Financial Airport
Consulting categories, and the Selection Committee met in a publicly -noticed meeting on October
17, 2016 to evaluate and rank the respondents for Air Service Development Consulting. As a result,
the two (2) top -ranked firms for the General Consultants are: Jacobs Engineering Group, Inc. and
McFarland Johnson, Inc.; the top -ranked firms for the Financial Consultants are Ricondo &
Associates, Inc. & Newton & Associates, Inc.; and the top -ranked firm for the Air Service
Development Consultant is Sixel Consulting Group, Inc. (see attachments for additional
information).
PREVIOUS RELEVANT BOCC ACTION:
On August 17, 2011, the BOCC approved contract negotiations with the current consultants. On
January 20, 2016, the BOCC granted approval to advertise a Request for Qualifications for Airport
Consultant Services.
CONTRACT/AGREEMENT CHANGES:
approval to begin negotiations with the selected firms.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Airport Consultants
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
10/28/2016 3:34 PM
Pedro Mercado
Completed
10/28/2016 3:44 PM
Budget and Finance
Completed
10/28/2016 4:53 PM
Maria Slavik
Completed
10/31/2016 7:38 AM
Donald DeGraw
Completed
10/31/2016 9:18 AM
Kathy Peters
Completed
10/31/2016 9:24 AM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
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KEY WEST INTERNATIONAL AIRPORT
Request for Qualifications -Airport Consultant Services
Selection Committee Board Meeting Minutes
September 26, 2016 Conference Room
11:00 A.M. 3491 South Roosevelt Blvd, Key West, FL 33040
Donald DeGraw, Director of Airports-EYW
Beth Leto, Airport Business Manager-EYW
Cary Knight, Project Manager, Monroe County Public Works
Pedro Mercado, Asst. County Attorney, Monroe County
Rodrigo Pigna, WSP/Parsons Brinckerhoff
Mauricio Paredes, WSP/Parsons Brinckerhoff
Mark Kistler, Michael Baker
Danielle Gernert, TKDA
Kristie Anderson, TKDA
John Mafera, McFarland Johnson
John Carrigan, RS&H
Francisco Alonso, TYLIN International
Rely Marante, Marante Strategy Group
Bid Committee present: Donald DeGraw, Director of Airports
Beth Leto, Airport Business Manager-KWIA
Cary Knight, Project Manager, Monroe County Public Works.
Staff members present: Pedro Mercado, Assistant County Attorney, Monroe County
Ernie Coughlin, Sr. Coordinator Airport Grants A, Finance
The meeting was opened by Airports Director, Donald DeGraw, who called the meeting to order at
approximately 11:00 A.M. Don introduced the selection committee members and thanked all attendees for
coming in.
Referencing the meeting agenda, Don suggested to go over RFQ ranking scores in this order:
1. General Consulting (Planning A, AE),
2, Financial Consulting
3, Air Service Development Consulting,
Don stated that all respondents submitted proper documentation, and Cary and Beth are in agreement.
0 Don, Beth, and Cary announced each of their scores for General Consulting (Planning & AE) as follows:
Cron DeGraw
#1 Jacobs-95
#2 MJ-90
#3 Raker - 85
#4 RSBCN - 82
#5 TYlin - 77
#6 Parsons -72
#7 TKDA - 66
Beth Leto
#1 Jacobs — 99
#2 MJ — 97
#3 Baker — 97
#4 RS&H — 96
#5 Parsons — 89
#6 TYlin — 83
#7 TKDA — 76
Cary Knight
#1Jacobs -98
#2 RS&H - 93
#3 Baker - 90
#4 MJ - 86
#5 TYlin - 58
#6 Parsons - 53
#7 TKDA - 53
® All committee members ranked Jacobs as #1, and McFarland Johnson came in at #2. Discussion then ensued as
to why Cary gave MJ a low score on "other info," DBE, and pending litigation. Don and Beth gave highest score
on "no pending litigation" and "other info." Cary mentioned that he did his scores on a separate sheet and
transposed figures, and has to re-evaluate "pending litigation, other info, and DBE." Cary got back with his
revisions and re -adjusted his score for MJ to 86. Don asked for comments from Beth and Cary over the tally
sheet noting the change with MA score. Having received no comments from the committee members and
everything was in sync, Don announced overall scores and ranks for General Consulting (Planning & AE):
Total Rank
Total Score
1.Jacobs
292
2, McFarland Johnson
273
3. Baker
272
4. RS & H
271
5. TYlin
218
6. Parsons Brinckerhoff
214
7. TKDA
195
Don stated that he is open to comments or questions from the attendees, having none he announced scores for
Financial and Air Service Development,
Financial Consulting Air Service Development
1. Ricondo — 228 1. Sixel - 199
2. Newton - 227
Don said that he is presenting the ranking to the BOCC for approval at the November 22"d1 2016 meeting. There
being no further business, the meeting concluded at 11:30 A.I.
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KEY WEST INTERNATIONAL AIRPORT
Request
for Qualifications — Airport Consultant Services
Selection Board Meeting
Conference Room - September 2, 2016 @ 110
- Sign -in Sheet -
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KEY WEST INTERNATIONAL AIRPORT
Request for Qualifications — Airport Consultant Services
Selection Board Meeting
Conference Room - September 26, 2016 @ 1100
1. Selection board members:
a. on DeGraw — Director of Airports
Is. Beth Leto — Airport Business Manager
c, Cary Knight —Project Manager (Engineer)
2. Based on the submissions does the SBM find that all firms are qualified and have
submitted the required documentation in accordance with the RFCL
3. Have SBM developed a numerical rating for each qualified firm based on the
requirements of AC 150/51,00-14E and the consultant submissions for:
a. General Consulting (Planning and Architectural/En in eeri ng)
Is. Financial Consulting
c. Air Service Development Consulting
4. Discuss / review SBM ratings for:
a, General Consulting
Is, Financial Consulting
c, Air Service Development Consulting
5. Establish final ranking in order of preference.
6. Are we ready to recommend the first ranked consultants to the BOCC and to proceed
with further discussions on cost proposals, etc?
7. Meeting concluded.
KEY WEST INTERNATIONAL AIRPORT
Request for Qualifications -Airport Consultant Services
Selection Committee Board Meeting Minutes
October 17, 2016 Conference Room
11:00 AN. 3491 South Roosevelt Blvd, Key West, FL 33040
Attendees,
Donald DeGraw, Director of Airports-EYW
Beth Leto, Airport Business Manager-EYW
Cary Knight, Project Manager, Monroe County Public Works
Pedro Mercado, Asst. County Attorney, Monroe County
Bid Committee present: Donald DeGraw, Director of Airports
Beth Leto, Airport Business Manager-SWIA
Cary Knight, Project Manager, Monroe County Public Works,
Staff members present-. Pedro Mercado, Assistant County Attorney, Monroe County
Yany Rodriguez, Finance Analyst.
The meeting was opened by Airports Director, Donald DeGraw, who called the meeting to order at
approximately 11:00 A.M. Don introduced the selection committee members and thanked all attendees for
coming in,
a Referencing the meeting agenda, Don suggested to go over RFCf ranking scores in this order:
1. Air Service Development Consulting.
Don stated that all respondents submitted proper documentation, and Cary and Beth are in agreement.
a Don, Beth, and Cary announced each of their scores for Air Service Development as follows:
Don DeGraw
Beth Leto
Cary Knight
#1 Sixel-78
#2 RS&H-70
#1Sixel-95
#2 RS&H-92
#lSixel-93
#2 RS&H-92
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KEY WEST INTERNATIONAL AIRPORT
Request for Qualifications — Airport Consultant Services
Selection Board Meeting
Conference Room — October 17, 2016 @ 1100
- Sign -In Sheet -
Last First Company
DeGraw Donald Airport Director - EYW
Leto Beth Airport Business Manager - EYW
2. 1 Z�A_ - -- - _ �
� Knight Cary Project Manager — Monroe
3.
-F 1 ✓ County Public Works
5.
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10.
12.
Request for Qualifications — Airport Consultant Services
(Air Service Development - Only)
Selection Bcard Meeting
Key West International Airport — Conference Room
October 1,7
L 1, 2016 @ 1100
ink en a
1, Selection board members (SBM)-
a, Doti De raw — Director of Airports
b. Beth Leto -- Airport Business Manager V//
c, Cary Knight —Project Manager (Engineer)
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2. Based on the submissions does the SBM find that RS & H and Sixel are qualified and
have submitted the required d comentation in accordance with the Rr-Q,
S. Have SBM developed a numerical rating for each qualified firm based on the
requirements of AC 150/5100-14E and the consultant submissions for:
a. Air Service Development Consulting %�;
4, Discuss / review SBM ratings for:
a. Air Service Development Consulting
S. Establish final ranking in order of preference
0
6. Are we ready to recommend the first ranked consultants to the BOCC and to proceed
with further discussions on cost proposals, etc?
7, Meeting concluded, L 10 6d
UV6_11 'Y"/