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Item F35BOARD OF COUNTY COMMISSIONERS County of Monroe A Mayor Heather Carruthers, District 3 f T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2 t� ) ��` �� ' Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: F.35 Agenda Item Summary #2343 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Christina Brickell (305) 292 -4466 N/A AGENDA ITEM WORDING: Approval of Amendment No. 3 to the existing contract with Buccaneer Courier to add one (1) additional stop at the request of the Public Works Department. ITEM BACKGROUND: Upper Keys offices for Public Works and Engineering have moved from Stop 419, Plantation Key, 186 Key Heights Drive, Plantation Key, 33070 to a new location at 300 Magnolia Street, Key Largo, 33037. A new stop, Stop 431, will be given to the Magnolia location since other departments will continue to use the Stop 419. PREVIOUS RELEVANT BOCC ACTION: On March 18th, 2015 the BOCC granted approval to award bid and authorized execution of two (2) year contract with an option to renew for two (2) additional two (2) year periods. On July 20, 2016 the BOCC approved Addendum No. 1 to add an additional stop for the Tax Collector. On August 17, 2016 the BOCC approved Addendum No. 2 to remove a stop for the Department of Health. CONTRACT /AGREEMENT CHANGES: Add Courier Stop STAFF RECOMMENDATION: Approval DOCUMENTATION: ADDENDUM 3 Add Magnolia Stop 431 November 2016 Courier Stop List Revised November 22, 2016 03 -18 -2015 Contract 07 -20 -2016 Addendum No. 1 _ Amendment 08 -17 -2016 Addedndum No. 2 Amendment FINANCIAL IMPACT: Effective Date: November 2, 2016 Expiration Date: March 15, 2017 Total Dollar Value of Contract: Total Cost to County: $200 /month per stop Current Year Portion: Budgeted: Yes Source of Funds: 001 -06030 CPI: Yes — Current Year March 2016 is .9 Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No Grant: County Match: Insurance Required: Additional Details: If yes, amount: 11/22/16 001 -06030 - PURCHASING $200.00 REVIEWED BY: Tina Boan Christine Limbert Maria Slavik Kathy Peters Board of County Commissioners Completed 11/03/2016 9:25 AM Completed 11/03/2016 9:45 AM Completed 11/03/2016 9:53 AM Completed 11/03/2016 11:03 AM Pending 11/22/2016 9:00 AM COURIER SERVICE AGREEMENT ADDENDUM NO. 3 AND AMENDMENT THIS ADDENDUM AND AMENDMENT is entered into this 22 day of November, 2016, between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier (Buccaneer) in order to amend that certain agreement between the parties dated March 18, 2015 as follows: 1. One (1) additional delivery and pick -up for the Public Works and Engineering Departments, 300 Magnolia St., Key Largo, FL. 33037, Stop #31. 2. This addendum shall be retroactively effective to November 2, 2016. 3. In all other respects, the Agreement entered March 18, 2015 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their respective names. (SEAL) Attest: AMY HEAVILIN, CLERK By:_ Deputy Clerk Date: (SEAL) Attest: By:_ Witness By:_ Witness BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor Heather Carruthers CONTRACTOR: BUCCANEER COURIER By: Title: s all =Tley forgot to 'Or'ot to put t ut their bags r out night! ut last night! tj Courier StoD- List o' EXH[Bil',-k(Retr(�-ac-iic3�'16�'15) (REVISED I I f (39 Courier Stops, S200,,00f'sIopfmonth) I forgot the stop number N Monroe County Courier Service Stops STOP #1 The Historic Gato Cigar Factory 1100 Simonton Street The Mail Room Key West, Florida 33040 OUT TO KEY WEST 8:30 AM and 12:15 PM OUT TO KEYS NORTH 3:15 PM from Keys North to Key West 8:00 AM CAD County Administrator SAF Safety Office ART Monroe Council of the Arts GRP Group Insurance WKC Workers Compensation RSK Risk Management PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office EXS Extension Services SSD Social Services Dept. PWD Public Works Division PMD Project Management ENG Engineering Department SWM Solid Waste Management STOP #2 Monroe County Health Dept. The Historic Gato Cigar Factory 1100 Simonton Street, 1 st Floor Key West, Florida 33040 DOH Department Of Health STOP #3 1201 White Street, Suite 102 TDC Tourist Development Council Key West, Florida 33040 (39 Courier Stops, S200,,00f'stopfmonth) STOP #4 3583 S. Roosevelt Blvd. Key West, Florida 33040 STOP #5 3491 S. Roosevelt Blvd. Key West, Florida 33040 FMS Fleet Management Service PFM Public Facility Maintenance RDS Road Department APK Airport Director's Office STOP #5-B The Harvey Govt. Center IT located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT STOP #6 Information Technology Dept. Veteran Affairs Dept. Tax Collector, I" floor Land Authority 700 Fleming Street LIB Key West Library Key West, Florida 33040 STOP #7 CAY County Attorney 1111 12 Street, Suite 408 Key West, Florida 33040 STOP #7A KOL Commissioner Kolhage CAR Commissioner Carruthers STOP #8 Monroe County Courthouse CTA Court Administrator 500 Whitehead Street CLK Clerk of the Courts Key West, Florida 33040 PAO Property Appraiser Office FIN Finance Department EXHIBITA (Retro-acth e 31615) (REVISED I I f (39 Courier Stops, S200,,00f'stopfmonth) STOP #9 3:30 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 STOP #9 B 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 STOP #9 B 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 PAY Payroll Department SOE Supervisor of Elections STA State Attorney SSB Bayshore Manor SHF Sheriff Dept. BLD Building Dept. (RM 42030) NDF New Detention Facility CDF Code Compliance GAL Guardian Ad Litem PTS Pre -Trial Services DOH Environmental Health STOP #10 4:05 PM Cudj oe Key Transfer Station MM 421.5 Blimp Road Cudjoe Key, Florida 33042 I8 Hazardous Waste Transfer Station STOP #10 -A (last stop on way back) After 5:00 PM 425 Ships Way NUG Big Pine Key, FL 33043 Commissioner Neugent (39 Courier Stops, S200,,00f'stopfmonth) STOP #10 -B After 5:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 STOP #10 -C 201 Key Deer Blvd. Unit #16 Big Pine Key, FL 33043 LIB Big Pine Key Library FIR Big Pine Key Fire Rescue SSD Transportation TC Big Pine Tax Collector STOP #11 After 5:00 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 EVR CDF PFM PAO PLN GMD BLD GIS Environmental Resources Code Compliance Facility Maint. (Bldg. Super.) Property Appraiser Office Planning Department Growth Management Building Department GIS Department STOP #11A After 5:00 PM Monroe County Regional Service Ctr. BLD 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 STOP #12 After 5:00 PM Marathon Sheriffs Office SHF 3101 Overseas Highway, MM 48 (ocean) CTH Marathon, Florida 33050 TAX CLK Building Department (Boxes) Sheriffs Department Courthouse Tax Collector Clerk (39 Courier Stops, S200,,00f'stopfmonth) STOP #13 After 5:00 PM Marathon Library LIB 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 Marathon Library STOP #14 After 5:00 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 STOP #15 After 5:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs SSD Transportation APM Airport Manager's Office RIC Commissioner Rice STOP #16 After 5:00 PM Marathon Public Works 10600 Aviation Blvd. Marathon, Florida 33050 RDS Road Department PFM Facilities Maintenance ENG Engineering FMS Fleet Management Services STOP# 17 After 5:00 PM Long Key Transfer Station MM 68 U.S. 41 (gulf) Long Key, Florida 33001 Transfer Station only E Ott (REVISED I I %22 16) (39 Courier Stops, S200,,00f'stopfmonth) STOP #18 After 5:00 PM Islamorada Library LIB Islamorada Library MM 81.5 U.S. 41 (gulf) Islamorada, Florida 33036 S o ' 0 1 After 5:00 PM EMG Emergency Management Plantation Key SSD Social Services 186 Key Heights Dr, MM 88 -89 (gulf) SSD Transportation Plantation Key, Florida 33070 STOP #19A After 5:00 PM 87831 Overseas Hwy. PK Garage Islamorada, Florida 33036 S ' - I After 5:00 PM Ellis Building 88800 Overseas Hwy, MM 88 -89 (gulf) TAX Tax Collector Plantation Key, Florida 33070 PAO Property Appraiser Office DRG Drug Court STOP #21 After 5:00 PM Plantation Government Center 88820 Overseas Hwy, MM 88 -89 (gulf) Plantation Key, Florida 33070 CLK Clerk of Court STOP #22 After 5:00 PM Key Largo Volunteer Ambulance Corp. KLV Key Largo Volunteer Amb. 98600 Overseas Hwy, MM 98.6 (median) UKT Upper Keys Trauma Center Key Largo, Florida 33037 (39 Courier Stops, S200,,00f'sIopfmonth) STOP #23 After 5:00 PM Tradewinds Plaza LIB Key Largo Library 101485 Overseas Hwy, MM 101.485 (ocean) TAX Tax Collector's Office Key Largo, Florida 33037 STOP #24 After 5:00 PM Key Largo Transfer Station Transfer Station only 1180 State Road 905 (gulf) Key Largo, Florida 33037 STOP #25 After 5:00 PM Cardsound Toll Bridge CDS Card Sound Bridge County Road 905A US 4AlA STOP #26 After 5:00 PM Murray E Nelson Govt & Cultural Center MUR Commissioner Murphy 102050 Overseas Highway EXS Extension Service Key Largo, FL 33037 VAD Veterans Affairs Approx. 11:00 PM SOE Supervisor of Elections CDF Code Compliance BLD Building Department PLN Planning Department DOH Environmental Health PMD Project Management STOP #26A After 5:00 PM Murray E Nelson Govt & Cultural Center BLD Building Department (Boxes) 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM (39 Courier Stops, S200,,00f'stopfmonth) STOP # 27 Ruth Ivins Clinic DOH Department of Health 3333 Overseas Hwy Marathon, Florida 33050 STOP # 28 Health Dept. DOH Department of Health Roth Building 50 High Point Road Tavernier, Florida 33070 STOP # 29 Unit A & Unit B SOE Supervisor of Elections 100 Street Center 10005 -10015 Overseas Highway Marathon, Florida 33050 STOP #30 After 5:00 PM Ocean Reef BLD Building Department 11601 County Road 905 Key Largo, FL 33037 Approx. 11:00 PM STOP #31 After 5:00 PM Magnolia Street PWD Public Works 300 Magnolia Street, ENG Engineering Key Largo, FL 33037 Y r a? { a a (39 Courier Stops, S200,,00f'stopfmonth) THIS AGREEMENT, made and entered into this 18' day of March, 2015, A.D, by and between MONROE COUNTY, FLORIDA, (hereinafter called the " County or "owner "), and Buccaneer Courier, (hereinafter called the "Contractor "). WITNESSED: that the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1.01 THE CONTRACT DOCUMENTS The contract documents consist of this agreement, the RFP, and any addenda issued hereafter, any other amendments hereto executed by the parties hereafter, together with the bid proposal and all required insurance documentation. 1.02 SCOPE OF THE WORK The contractor shall provide courier service as specified herein. A. Locations to be serviced see exhibit A. B. Times specified in Exhibit A for pick up and deliveries by Contractor are approximate with the exception of the locations in Key West which remain firm. C. Deliveries — Deliveries to Stop #1 made will include opening the bags and distributing mail in department mail boxes in the Mailroom. Pick up and delivery is required Monday through Friday with the exception of holidays. A list of holidays will be provided to the Contractor and the Contractor will be notified should changes to the list occur. Deliveries to all locations en route from the Key Largo area west (south) to Key West Gato Building and including Monroe County Courthouse and Harvey Government Building, Key West will be made prior to 8:00 A.M. daily. Daily service will be available when needed from Key Largo to Key West with delivery in the afternoon. D. Materials to be transported. Contractor will be required to transport mail, cash, computer printouts, office supplies, etc. contained in colored courier bags, transporting of not more than three boxes for the Building Department office locations, general office supplies as long as they are boxed, sealed and weigh no more than 50 pounds per box. Boxes being used for the transportation of copy machine paper and general office supplies may no longer than 18" wide, 15" deep and 10" high. E. Provision of Lock Boxes. Lock boxes for the purpose of temporarily storing items until such time as they are picked up by Contractor will be installed at each location. Exceptions: Stop #1 through Stop #8 will not need a lock box as they are serviced during normal office hours. Owner will be responsible for the purchase of Lock Boxes to be installed at each location serviced, and such purchases will be made in accordance with Monroe County Purchasing Policies and Procedures. Lock Boxes will be a minimum of 24" wide, 17" deep and 48" high. F. Provision of mail bags. Mail bags are to be used as the transportation media of choice and are to be provided by Owner. Mail bags being used for transportation may be larger than 18" wide, 5" deep and 30" high. 1.03 THE CONTRACT SUM A. The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis on or before the 30" day of the following month in each of twelve (12) months. The Contractor shall invoice the County monthly for services rendered in accordance with the rates agreed by both parties. 1.03.1 CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. All specifications have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Contract be more strongly construed against the owner than against the Contractor. B. Any ambiguity, or uncertainty in the specifications shall be interpreted and construed by the Owner, and his decision shall be final and binding upon all parties. C. The passing, approval, and /or acceptance by the Owner of any of the services furnished by the Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and specifications covering the services. Failure on the part of the Contractor, immediately after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same and recover the reasonable cost of such replacement and /or repair from the Contractor, who shall in any event be jointly and severally liable to the Owner for all damage, loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract and /or his failure to comply strictly and in all things with this Contract and with the specifications. 1.04 TERM OF CONTRACT RENEWAL A. This contract shall be for a period of two (2) years commencing on March 16 2015 and terminating March 15 2017, unless the option to renew is exercised by the Owner and Contractor. B. The County shall have the option to renew this agreement after the second year and each succeeding year for two additional two (2) year periods. The contract amount agreed herein might be adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (CPI -U) for the most recent twelve (12) months available. 1.05 HOLD HARMLESS The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its Subcontractor(s) in any tier, their employees, or agents. In the event that the services are delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. 1.06 INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement the Contractor is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 1.07 ASSURANCE AGAINST DISCRIMINATION The contractor shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other are affecting employment under this agreement or with the provision of services or goods under this agreement. 1.08 ASSIGNMENT /SUBCONTRACT The Contractor shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and Contractor, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the board in addition to the total agreed —upon price of the services /goods of the contractor. 1.09 COMPLIANCE WITH LAW In providing all services /goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and regulation pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances , rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the contractor. The contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this contract. 1.10 INSURANCE Prior to execution of this agreement, the contractor shall furnish the Owner Certificates if Insurance indicating the minimum coverage limitations as indicated by an "X" on the attached forms identified as INSCKLST 1 -5, as further detailed on forms WC I, GLI, and VL2, each attached hereto and incorporated as part of this contract document, and all other requirements found to be in the best interest of Monroe County as may be imposed by the Monroe County Risk Management Department. 1.1.1 FUNDING AVAILABILITY In the event that funding from Purchasing Office Contractual Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to allow for the purchase of the services /goods specified herein, this agreement may then be terminated immediately at the option of the Board of County Commissioners by written notice of termination delivered in person or by mail to the contractor. The Board shall not be obligated to pay for any services provided by the contractor after the contractor has received written notice of termination. 1.12 PROFESSIONAL RESPONSIBILITY The Contractor warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described, subject to the terms and conditions set forth in these contract documents. The contractor shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Owner is contingent upon retention of appropriate local, state, and /or federal certification and /or licensure of contractor. 1.13 NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, return receipt requested, to the following: FOR COUNTY: Monroe County Purchasing Department 1100 Simonton Street, Ste. 2 -213 Key West, FL. 33040 FOR CONTRACTOR: Buccaneer Courier P.O. Box 430763 Big Pine Key, FL. 33043 1.14 CANCELLATION A. The County may cancel this contract for cause with seven (7) days notice to the contractor. Cause shall constitute a breach of obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this contract. B. Either of the parties hereto may cancel this agreement without cause by giving the party sixty (60) days written notice of its intention to do so. 1.15 GOVERNING LAWS This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising under this Agreement must be in Monroe County, Florida. In the event of any litigation, the prevailing party is entitled to attorney's fees and costs. 1.16 CONTINGENCY STATEMENT Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. 1.17 PUBLIC ACCESS The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe County in order to perform the service. (b) Provide the public records on the terms and conditions that Monroe County would provide the records and at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed as except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to Monroe County in a format that is compatible with the information technology systems of Monroe County. 1.18 NON - WAIVER OF IMMUNITY Notwithstanding the provisions of sec. 768.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the County be required to contain any provision for waiver. 1.19 SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to perform the Agreement to replace any stricken provision with a valid provision that come as close as possible to the intent of the stricken provision. 1.20 ATTORNEY'S FEES AND COSTS COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding ids initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and attorney's fees in appellate proceedings. Each party agrees to pay its own court costs, investigative, and out -of- pocket expenses whether it is the prevailing party or not, through all levels of the court system. 1.21 ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 1.22 COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 1.23 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. 1.24 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, worker's compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the I date first written above in four (4) counterparts, be deemed an original contract. AMY HEAVILIN, CLERK ,deputy Cler (SEAL) Attest: By: a Witness Title: r By: Title: Title: ' W, � /' They forgot to T hey put their bags last night! p ut tt ti( h Courier, P 0 I forgot the stop number... EXHIBIT A (Retro-active 3/16115) (38 Courier Stops, $200.00/stop/month) y- 0 ho Monroe Countv Courier + p The Historic Gato Cigar Factory 1100 Simonton Street The Mail Room Key West, Florida 33040 OUT TO KEY WEST 8:30 AM and 12:15 PM OUT TO KEYS NORTH 3:15 PM from Keys North to Key West 8:00 AM CAD County Administrator SAF Safety Office ART Monroe Council of the Arts GRP Group Insurance WKC Workers Compensation RSK Risk Management PER Personnel Office OMB Budget Office PUR Purchasing Office GRT Grants Office EXS Extension Services SSD Social Services Dept. PWD Public Works Division PMD Project Management ENG Engineering Department SWM Solid Waste Management /J Monroe County Health Dept. The Historic Gato Cigar Factory 1100 Simonton Street, 1s Floor Key West, Florida 33040 DOH Department Of Health STOP #2 B DOH Department Of Health a Yel U "I 1201 White Street, Suite 102 Key West, Florida 33040 TDC Tourist Development Council �iWIM&U-NE 3583 S. Roosevelt Blvd. Key West, Florida 33040 STOP #5 3491 S. Roosevelt Blvd. Key West, Florida 33040 FMS Fleet Management Service PFM Public Facility Maintenance RDS Road Department APK Airport Director's Office The Harvey Govt. Center IT located in the Historic Truman Building VAD 1200 Truman Avenue TAX Key West, Florida 33040 LAT Information Technology Dept. Veteran Affairs Dept. Tax Collector, 1 floor Land Authority 700 Fleming Street LIB Key West Library Key West, Florida 33040 —3 BE I a MR-A CAY County Attorney 1111 12 Street, Suite 408 Key West, Florida 33040 STOP #7A KOL Commissioner Kolhage CAR Commissioner Carruthers EXHIBIT A (Retro- active 3/16/15) (38 Courier stops, 5200.00 /stop /month) STOP #8 Monroe County Courthouse 500 Whitehead Street Key West, Florida 33040 CTA Court Administrator CLK Clerk of the Courts PAO Property Appraiser Office FIN Finance Department PAY Payroll Department SOE Supervisor of Elections STA State Attorney ;S Us] 1ERNM 3:30 PM Monroe County Bayshore Manor 5200 College Road Key West, FL 33040 SSB Bayshore Manor Ll i , 1 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 ' , , 3:35 PM Juvenile Justice Building 5503 College Road Key West, FL 33040 4:05 PM Cudjoe Key Transfer Station MM #21.5 Blimp Road Cudjoe Key, Florida 33042 SHF Sheriff Dept. BLD Building Dept. (RM #2030) NDF New Detention Facility CDF Code Compliance GAL Guardian Ad Litem PTS Pre -Trial Services DOH Environmental Health HAZ Hazardous Waste Transfer Station EXHIBIT A ( etro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP #10 -A (last stop on way back) After 5:00 PM #25 Ships Way NUG Big Pine Key, FL 33043 Commissioner Neugent _ 9 WE IF 9M After 5:00 PM Big Pine Key Library Big Pine Key Shopping Center 213 Key Deer Blvd. Big Pine Key, FL 33043 MI[e] puff a After 5:00 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 LIB Big Pine Key Library FIR Big Pine Key Fire Rescue SSD Transportation EVR Environmental Resources CDF Code Compliance PFM Facility Maint. ( B1dg.Super.) PAO Property Appraiser Office PLN Planning Department GMD Growth Management BLD Building Department GIS GIS Department After 5:00 PM Monroe County Regional Service Ctr. 2798 Overseas Highway, MM 47.5 (gulf) Marathon, Florida 33050 BLD Building Department (Boxes) ■ After 5:00 PM Marathon Sheriffs Office 3101 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 SHF Sheriffs Department CTH Courthouse TAX Tax Collector CLK Clerk EXHIBIT A (Retro- active 3116/15) (38 Courier Stops, $200.00 /stop /month) After 5:00 PM Marathon Library LIB 3251 Overseas Highway, MM 48 (ocean) Marathon, Florida 33050 Marathon Library 1 ■ After 5:00 PM Marathon Government Annex 490 63rd Street (ocean) Marathon, Florida 33050 After 5:00 PM Marathon Airport 9000 Overseas Highway, MM 51.5 Marathon, Florida 33050 FMD Fire Marshall EMS Emergency Medical Services EMG Emergency Management FRD Fire Rescue SSD Social Services VAD Veteran Affairs SSD Transportation APM Airport Manager's Office RIC Commissioner Rice N-f 1j ' a " After 5:00 PM Marathon Public Works 10600 Aviation Blvd. Marathon, Florida 33050 RD Road Department PFM Facilities Maintenance ENG Engineering FMS Fleet Management Services i After 5:00 PM Long Key Transfer Station MM 68 U.S. #1 (gulf) Long Key, Florida 33001 Transfer Station only EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) After 5:00 PM Islamorada Library MM 81.5 U.S. #1 (gulf) Islamorada, Florida 33036 LIB Islamorada Library 3 Off After 5:00 PM Plantation Key Public Works 186 Key Heights Dr, MM 88 -89 (gulf) Plantation Key, Florida 33070 STOP #19A After 5:00 PM 87831 Overseas Hwy. Islamorada, Florida 33036 PWD Public Works EMG Emergency Management FMS Fleet Management Services ENG Engineering SSD Social Services SSD Transportation After 5:00 PM Ellis Building 88800 Overseas Hwy, MM 88 -89 (gulf) Plantation Key, Florida 33070 PK Garage Tax Collector Property Appraiser Office Drug Court - 00 Mil After 5:00 PM Plantation Government Center 88820 Overseas Hwy, MM 88 -89 (gulf) Plantation Key, Florida 33070 CLK After 5:00 PM Key Largo Volunteer Ambulance Corp. KLV 98600 Overseas Hwy, MM 98.6 (median) UKT Key Largo, Florida 33037 Clerk of Court Key Largo Volunteer Amb. Upper Keys Trauma Center EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) L o l wlsw- After 5:00 PM Tradewinds Plaza LIB 101485 Overseas Hwy, MM 101.485 (ocean) TAX Key Largo, Florida 33037 After 5:00 PM Key Largo Transfer Station 1180 State Road 905 (gulf) Key Largo, Florida 33037 -� q After 5:00 PM Cardsound Toll Bridge County Road 905A US #A1A M-0- Key Largo Library Tax Collector's Office Transfer Station only Card Sound Bridge � 1 After 5:00 PM Murray E Nelson Govt & Cultural Center 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM MUR EXS VAD SOE CDF BLD PLN DOH PMD Commissioner Murphy Extension Service Veterans Affairs Supervisor of Elections Code Compliance Building Department Planning Department Environmental Health Project Management ' "A After 5:00 PM Murray E Nelson Govt & Cultural Center BLD Building Department (Boxes) 102050 Overseas Highway Key Largo, FL 33037 Approx. 11:00 PM EXHIBIT A (Retro- active 3/16/15) (38 Courier Stops, $200.00 /stop /month) STOP # 27 Ruth Ivins Clinic 3333 Overseas Hwy Marathon, Florida 33050 ZjrIjrIjA • Health Dept. Roth Building 50 High Point Road Tavernier, Florida 33070 DOH Department of Health DOH Department of Health Unit A & Unit B 100 Street Center SOE Supervisor of Elections 10005-10015 Overseas Highway Marathon, Florida 33050 Ocean Reef 11601 County Road 905 Key Largo, FL 33037 Approx. 11:00 PM BLD Building Department EXHIBIT A (Retro-active 3/16/15) (38 Courier Stops, $200.00/stop/month) lw -C 4- rA) _x (W 0 > z D 40 X 0 W > 0 5' ui 0 CL U. ca Z LU z Q ui -W GC 0 4c uj Ln u a. U ju V4 W Lu M U. Lu o um X 4- CA) 0 z uj > 0 Z V-4 0 z z 0 W C) %- z M < 4 .4 z 0 U. -J u co u G o m m > 0 V-4 uj z W LL ctln Fay o o �, uj ce OD CL W U'' m 4 li — 0 0 fw 4- T - co Z 0 CL t- > W o UJ IL 0 ui CL =1 V) z uj u 3 4L V) C: 0 z cl� W LL) m -0 0 W `" ) a . (4) =1 CL V) ui z CL 4- 0 4- ui > U (W L Q uj U tl 4- -0 51 4- 4- co 4- 0 qw 0 -0 o 0 Q Fo coi 2 BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS c/o PURCHASING DEPARTMENTGATO BUILDING, ROOM 2-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 BID FROM: -k-0c The Contractor, in submitting the foregoing bid, agrees to comply with all contract specification documents. Amount in Words Amount in Numbers I acknowledge receipt of Addenda • Bid Proposal • Non-Collusion Affidavit • Drug Free Workplace • Lobbying and Conflict of Interest Clause • Local Preference Form • Public Entity Crime Statement • Insurance Requirements ��. W� �bt�n -� � a clqdM • lit 9 Bid Form: Page I of 2 pages W zmmpj� Telephone: Iwo LA Date: Date: m NON-COLLUSION A FI A"V T k Print O �# I Nt3TAFZY PUBLI CSI The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder's Signature M M LOBBYING AND CONFLICT OF INTEREST FORM 9 0 INANCE NO. 1 -1 90 IN DiIiElZRI! — Rffl�� S ETHICS CLAUSE percentage, gift, or consideration paid to the former County officer or employee. (Signature) Date: X ' f W m Commission E C.. J () N1 ]EIS , pires: y x MY C0MMP`,'S10N 0 FF062009 t' ULiC VXPIRES Novomba 13,2017 M LOCAL PREFERENCE FORM ** A. Vendors claiming a local preference according to Ordinance 023-2009 must complete this form. Name of Bidder/Responder -C� Date: S:at —1 -- --;��L Telephone Number: 13. Does the vendor/prime contractor intend to subcontract 50% or more of the goods, services or construction to local businesses meeting the criteria above as to licensing and location? If yes, please provide: 1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subcontractor dated at least one year prior to the notice or request for bid or proposal 2. Subcontractor Address within Monroe County from which the subcontractor operates: 8=3�� and Title of Authorized Signatory for Z STATE OF: k (r t d C' COUNTY Print Name: FE (Signature) ,�,J/ JJ -5 (type of identification) as identification. My Commission Expires: P , 1 � C ear v�r�Lir !3„ )OI7 t�Y4 i L'1 Also s inter office courier service for HospiceNNA. Contact person is Kathleen R 1, RN, RW, Chief Operating ic r, (cell) Also lip r toner f r Sands of t, Keys, based out of Plantation y, FL 9 contact person r r Judy Sands. Buccaneer Courier has serviced all of these u t rs since 1998 or earlier. More references upon request. 0 T " CD 04 CD OATE {roDrrvrr) CERTIFIC E OF LIA BILITY INSUR 9/23/2014 THIS CERTIFICATE I8 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the rartificate holder in lieu of such endorsement(s). PRODUCER ` Debra rriie- Pettitt The Johnsons Insuranca Agency PH E (30S)8T2 -2888 (308)872 -2324 30978 Ave A DfriisC "ohnsonainsuva.com Big Ping Kay IiZ 33043 INSURED Buccaneer Courier P.O. Box 430763 ,Whirr , " 0 RCS CERTIFICATE OF LIABILITY INSURANCE 1 "!Mtmmmwmr 9/9/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EMNO OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORInD REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. WMAN 9 lifie cortificots hild Iii an 153M= NOW, the Wlra — y(lo;) must be O;Qoma. R SUINWISM 15 WN110, subject to the terms and conditions of the policy, certain policies may require an endorwrneft A statonent on this cwtillcals does not confer rights to the certifloato holder In ll*u of such ondormatnentlal. The Jobrisons Insurance Agency 30975 Ave A B:L,l Pine Key FL 33043 "MR90 Buccaneer Courier P.O. Box 430763 (0TWITHiTANDIii* W4j TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH MSPECT TO WHICH THIS MAY SE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY 'THE POLICIES DESCRIBED HEREIN IS SUBACT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS. COMWERCIAL GENERAL LIABILITY A :3 CLAIMS4"OF DOCCUR GEWL AGGREGATE LIMIT APPLIES PER AUTO" I ANY 7AtT7 A ALL 0%%WeO rlal SCHEDULED AUTOS X AUTOS NON-OYME0 HIRED AUTOS n AUTOS I UMORIELLA, LIAR IDECUSS L!" H cwnls "a rm I IN $614 (303)972-2224 BODILY INJURY (Pero~) 614 /3/2014 /3/10LS BODILY INJURY (Per Almd"ll S Ell IT WSW oft Op opeRATIONS I LOCATIONS I VINICLSS (AlUm AC0140 101. Adtittlanal Rerswrlas Schoduk. It mom *Pace is requievd) Service APPR0 GTMEMT By DAI A W. Amv C HOLDER XS ALSO ADDZTIONAL INSIMMO RECEIPT# 29240-65882 Business Name. BUCCANEER COURIER Owner Name: JOANNE KAESTNER Business Location: MO CTY Mailing Address: BIG PINE KEY, FL 33043 PO BOX 430763 Business Phone: 305-872-0015 BIG PINE KEY, FL 33043 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) RECEIPT# 29240-65882 Business Name: BUCCANEER COURIER Business Location: MO CTY Owner Name: JOANNE KAESTNER BIG PINE KEY, FL 33043 Mailing Address: Business Phone: 305-872-0015 PO BOX 430763 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax Transfer Fee Tax Amount Transfer Fee Fwub-Tot al Penalty Prior Years Collection Cost Total Paid 25.00 6 25.00 0.00 25.00 z 0.00 0.00 E RECEIPT# 29240-65882 Business Name: BUCCANEER COURIER Business Location: MO CTY Owner Name: JOANNE KAESTNER BIG PINE KEY, FL 33043 Mailing Address: Business Phone: 305-872-0015 PO BOX 430763 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax Transfer Fee Tax Amount Transfer Fee Fwub-Tot al Penalty Prior Years Collection Cost Total Paid 25.00 25.00 0.00 25.00 0,00 0.00 0.00 . ... . M RECEIPT# 29240-65882 Business Name: BUCCANEER COURIER Business Location: MO CTY Owner Name: JOANNE KAESTNER BIG PINE KEY, FL 33043 Mailing Address: Business Phone: 305-872-0015 PO BOX 430763 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax Transfer Fee i Frior Years Collection Cost �iillifiiiYil Paid 115-13 08 26 2014 25.00 M THIS BECOMES A TAX RECEIPT Danise D. Henri x, CF C, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND/Olk MUNICIPALITY PLANNING AND ZONING REQUIREMENTS. q Lo C 1 4 co ... " M oy . . "'NO" "v w 4 . . . .. . E MONROE COUNTY BUSINESS TAX RECEIPT P.O. Box 1129, Key West, FL 33041-1129 VOTDr-C SEPTEMBER in 2 015 RECEIPT# 29240-65882 Business Name: BUCCANEER COURIER Business Location: MO CTY Owner Name: JOANNE KAESTNER BIG PINE KEY, FL 33043 Mailing Address: Business Phone: 305-872-0015 PO BOX 430763 Business Type: MOBILE (MAIL & OFFICE SUPPLY COURIER) BIG PINE KEY, FL 33043 0 Tax Transfer Fee i Frior Years Collection Cost �iillifiiiYil *,aid 115-13-00005364 08/26/2014 25.00 COURIER SERVICE AGREEMENT ADDENDUM NO. 1 AND AMENDMENT THIS ADDENDUM AND AMENDMENT is entered into this 20 day of July, 2016, between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier (Buccaneer) in order to amend that certain agreement between the parties dated March 18, 2015 as follows: 1. One (1) additional delivery and pick -up for the Tax Collector, 201 Key Deer Blvd. Unit #16, Big Pine Key, FL. 33043, Stop #10C. 2. In all other respects, the Agreement entered March 18, 2015 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their respective names. BOARD OF COUNTY; COMMISSIONERS HEAVILIN, CLERK OF MONROE CO U , F RIDA 0 Sd a 1 BY: Clerk M yor ther Carruthers D ate: 9- as ico (SEAL) Attest: By Witness - r I- By: Nft Witness CONTRACTOR: BUCCAN5ER COURIE By: Ti :a 00 0 1 % : J f.-_ C\3 . C_ Y_ 'C' AMY NEAVILIN, CPA CLERK OF CIRCUIT COURT &COMPTROLLER MONROECOUNiY,FLORIDA DATE: September 22, 2016 TO: Tina Boan Sr. Director ATTN.• Christina Brickell, Budget Administrator FROM. • Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller CP. At the July 20, 2016 Board of County Commissioner's meeting the Board granted approval and authorized execution of Items: CIO Approval to extend the existing contract with Keys Security Inc. On a month to month basis, with the same rate of $16.00 per hour. C15 Approval to amend the existing contract with Buccaneer Courier to add one (1) additional stop at the request of the Tax Collector. Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. CC: County Attorney Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 -295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 COURIER SERVICE AGREEMENT ADDENDUM NO. 2 AND AMENDMENT THIS ADDENDUM AND AMENDMENT is entered into this 17 day of August, 2016, between the Monroe County Board of County Commissioners (COUNTY) and Buccaneer Courier (Buccaneer) in order to amend that certain agreement between the parties dated March 18, 2015 as follows: 1. Removal of one (1) delivery and pick -up for the Department of Health, Roosevelt Sands Center, Olivia Street, Key West, FL. 33040, Stop #2B. 2. In all other respects, the Agreement entered March 18, 2015 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their respective names. BOARD OF COUNTY CO MISSIONERS HEAVILIN, CLERK OF MONROE COUNTY, O 6a'n By: Clerk Mayor ea r Carruthers te: 16'12-2- (SEAL) Attest: ni h, wj B Wi ness By: b"Ju Witness c r ON ' CL_ ' N C 0 Y L..J LIJ U O - C ct � •c� 4_ �o CONTRACTOR: BUCCAN R COURIER By: Title �t-cs c e c�� a 0r►g1►LP AMY REAVILIN, CPS CLERK OF CIRCUIT COURT &COMPTROLLER MONROE COUNTY, FLORIDA DATE: October 12, 2016 TO: Tina Boan Sr. Director ATTN. • Christina Brickell, Budget Administrator FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptrollers At the August 17, 2016 Board of County Commissioner's meeting the Board granted approval and authorized execution of Item C13 Approval to amend the existing contract with Buccaneer Courier to remove one (1) stop at the request of the Department of Health. Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. CC: County Attorney Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 - 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 - 289 -6015 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146