Loading...
Item F38a r County of Monroe - Me Florida Keys BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem George Neugent, District 2 Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: F.38 Agenda Item Summary #2348 BULK ITEM: Yes DEPARTMENT: Project Management / Facilities TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292 -4549 None AGENDA ITEM WORDING: Approval of Second Renewal, Third Amendment Agreement with Stockton Maintenance Group, Inc. (SMG) for janitorial services in Marathon to extend the term to November 30, 2017. Facilities include Marathon Library, Marathon Courthouse, Marathon Government Center, Marathon Government Center Annex, Marathon Senior Center, Marathon Supervisor of Elections, Marathon Tax Collector & Marathon Clerk of Courts totaling $6,163.34/mo. ITEM BACKGROUND: On November 18, 2014, the BOCC approved a bid award agreement with Stockton Maintenance Group (SMG) for janitorial services at (4) four facilities in Marathon. On July 15, 2015, the BOCC approved janitorial services for additional locations in Marathon to be added to the agreement. On November 17, 2015, the BOCC approved the 1 Renewal, 2nd Amendment agreement extending the original term to November 30, 2016. PREVIOUS RELEVANT BOCC ACTION: On November 18, 2014, the BOCC approved a bid award agreement with Stockton Maintenance Group (SMG) for janitorial services at (4) four facilities in Marathon. On July 15, 2015, the BOCC approved janitorial services for additional locations in Marathon to be added to the agreement. On November 17, 2015, the BOCC approved the 1 Renewal, 2 Amendment agreement. CONTRACT /AGREEMENT CHANGES: Contract will commence December 1, 2016, and terminate November 30, 2017; monthly fees will increase by .7 %, the CPI -U at December 31, 2015. The contract amount is adjusted .7% for janitorial services from $6,120.50/mo. to $6,163.34/mo. STAFF RECOMMENDATION: Approval DOCUMENTATION: 111814 Exec Marathon Janitorial Item F -32 071515_SMG Executed_lst Amendment Agreement add 4 locations in Marathon 111715 Executed 1st Renewal 2nd Amendment SMG Marathon Item F -30 Stockton Maintenance - Janitorial_ Services (4) Marathon facilities (2nd Renewal- Third Amendment (final -legal approved) FINANCIAL IMPACT: Effective Date: December 1, 2016 Expiration Date: November 30, 2017 Total Dollar Value of Contract: $73,960.08 Total Cost to County: $73,960.08 Current Year Portion: $61,633.40 Budgeted: Yes Source of Funds: Ad Valorem CPI: Yes Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No Grant: No County Match: No Insurance Required: Yes Additional Details: If yes, amount: 11/22/16 001 -20501 - FACILITIES MAINTENANCE $73,960.08 REVIEWED BY: Doug Sposito Completed 11/03/2016 2:31 PM Patricia Eables Completed 11/03/2016 4:18 PM Budget and Finance Completed 11/03/2016 4:38 PM Maria Slavik Completed 11/04/2016 7:24 AM Kathy Peters Completed 11/04/2016 1:20 PM Board of County Commissioners Pending 11/22/2016 9:00 AM AGREEMENTP I OR JANITORIAL SERVICES — FOUIR FACILITIES- MARATHON NIONROE C OUN FLORIDA I'l is nrade and entered into this Oth day of'Novernber 2014, between MONROE' Z.- - COUNTY, F1,010DA (' a r)(flitical SLIbdiyIS4)11 01' the State of I-dorida, whose address is 1100 Simonton Street. Key West, F] orida 33 040, and S'I'()(.-'K MAINTENANCE GROUP, INC, ( a Floriclu corporulion. wi-iose address is 1975 SansbUrz 'S Way, Suite it] 16. West Palm Beach, Florida 3,341 1. W11EREAS, C()d INTY desires to provide janitorial ser'v'ices l'or GFORGF DOLEZAL LIBRARY. MARATHON COURTHOUSE'. MARATHON GOVERN,\14ENT (T"N't'll"R AND MARA11ION GOVERNMEN1 C'FNTFR ANNEX -- MARATHON, N40nr0e COUMV, Florida, ,:and WHEREAS, CONTRACYOR desires and is able to provide ja,iiitorlal services to GFORGE DOLI LIBRARY. MARATI ION (j) t -1 RTIJ 0 1, J S L', M A TI I ON GOVEIRNMFNT C'FINTFR AND MARATHON (AWFRNMENT CFNTFR ANNI-A - MARATI ION, Monroe COUntV, Florida. and WHE'REAS, it serves {a legitimate PUbIiC purpose COr ("ONTRAC"I'OR to provide Janitorial services to GEORGE, DOITYAL LIBRARY, MARATHON COIJRTHOIJSE MARATHON GOVFRNMFINT (TINTFR AND MARATHON G0VI.'RN1`vIFN'I C NTFR ANN I A - MARATI ION, Monroe COUntV. F lorida nm, therel'ore. IN CONSIDERATION ot''the 1111-Itual promises and covenants contained 1 it is agreed as lbllmw rJ111 EA(...REEME'NT The Agreement ConSiStS OfthiS (R)CUrnent, the hid dOCUrriclits, exhibits, chaxi�e orders and aj)v addenda only. 2. SC1'0PE OFTHE WORK The Contractor shall furnish janitorial service, including all ncccssar\ SUPplies, equipment. and safety devices required in the perl'Ormance of sarne, l the following 11.1cilities all located in Marath()Irl Florida '1305W GFOR(IFI)OLL/Al. LIBRARY, 3251 Overseas llighvvm, consisting of approximately 7,028 st'. Marathon (' 31 17 ()xcrscajs Ifiginvav, consisting 4 approximatel\ Marathon Government Center, 2799 Overseas IfighwaN, consisting of approx niatclv 2 st', Marathon Government ('enter Annex. 490 63" Street, consisting of ,,1pPr0Nin18tCI% 10,000 SE Janitorial Services I'OUr FaCihti(N - Mffl-ati-1011 A Restroom Sanitation shall include the following on a daily hasis. i. All Floors s\,vept. loose dirt removed. iL Wash and disinfect floor Iii, Stall partitions damp cleaned. 1v. All commodes. urinals. basins arid vanities shall he, scoured and disinfected. All urinal traps shall he specially cleaned and disinfillcled. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disint'ected, v ii. Mirrors shall be cleaned and polished v All supplies shall be rcplejushcd (paper goods, soap. etc.), Z-- ix All other work necessary to nlaintain a clean and sanitary condition in these restroonis shall be acconlplished. vkhether it Is specificall rioted In these specifications or not. B� General Office leaning (mo Barnes per week) i. Tile floors - dust rnopped and/or daillp inopped it. Furniture arid Fi.trinshinus - Dustcd and spot cleaned iii. Low led es. sills. rails and haseboards dusted and spot cleaned t� iv . Trash and recycle conlainers erriptied and liners changed N" All carpeting 41 , shall be vacuumed with a powerful Iff"I'A vaCUL1111. Sarah as the Oreck. Carpelifi shall be spot c-.1caned. General Cleaning of PL1l)liC Areas,, I fallways, Break Rooms and Kitcheris shall be completed Clady. arid are to include the f'ollowing: L All the floors are to be dust rnopped and spot cleaned ii. All fUrnitUl and furnishings to be dusted ari(J spot cleaned. ill. Low led,(. sills. rails, tables. shelving. baseboards. etc. to be wiped with a damp cloth to reduce the amOUnt of dust in the building. iNI. All trash receptacles emptied. and trash can liners replaced. V, All Upholstered furniture to be vacutrilled. V I. All carpeting and entry mats shall he vaufflined with a powerful I IFPA VaCriUrn, such as the Oreck, i 1, All sinks and watcr fountains outside the restrooril areas are to be cleaned daily. Water I'OUntains are to be polished periodically, viii. FIxterlor of refr igerators. stoves, inicrowaves, cabinets and counter tops are to he clearied ix, Marathon Governi'vient Center Meefing Room shall lie cleaned on as dall"' baaSiS H the dais and ad pochUm. desks and taables. ViexN glass for eynbedded CRT screens is to be cleaned arid polished. IX Dally FIevator Maintenance (Marathon Government ('enter') Clean arid disini'ect car walls, holding bars and push buttons Ii. VaCUUM and danip nrop boor Janiuvi',11 SerViCeS 1 01,11 VclditiCS - Marathon iii. VLICUUm door track 1\1 Clean and polish interior Lind extcrior ofelevator doors Weekly Janitorial Ser to InClUde: E All glass partitions. doors, nri•rors, vviraclravvs, etc. to be cleaned and/or polished Obvious sc u firri arks shall be removed from resilient flooring" HL All cloor vents cleaned. All door handles, exit devises, push plate�., and pull plates shall be cleaned with a disint eta nt wipe, V, Water fountains are to be polished. vi, 'I'lle I'loors are to be damp or stearri mopped N/Ionthl\l Janitorial services to inclt.idc i. All hig h dusting, pictui frM op - cs, door nes, , ur vents, lops of book shelves. , window blinds, etc.) ii. All walls clusted monthly Iii. All air conditioning vents. SUppl,y and rcturn -in grilles cleaned. G Additional Services: (Shall be peri"Ormcd once in every three-month period, and shall be included in the bidding price.) i, Resilient Flooring sNAll be swept/dust rnol:)ped and stripped, After application of three coats of - wax, a reas shall be bl_111ed sufficiently for maximurn gloss an(] U111101111 SheCn, h'0111 warn to Wall, including corners. Fhc waxed floor shall present as clean appearance free from scul"I'marks or dirt smears. Furniture and; /or other cquiprne rnoved during i'loor stripping ,arid waxing sluoll be retUrned to their original positions, i, Dry Cleaning, Stearn (."leaning. or Shunpooing ("arpets and Rugs shall be vaCULlined of all loose soil and debris t)ricyr to cleaning arid shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of cleaning' stea a g o m cleninr shampooing, Carpet cleaning ffierhods and p roduc. are t be coordinated with the Countv*s Representative. It, Contractor agrees to LISC and provide documentation for whole-bUilding cleaning and rnainteriance practices, using: 1, SUStainable clearitrig chemicals (non-di sin t'ecting) - that meet tl ic requirements ot'Green Seal "s GS ­37 aricl/or ETA's Design liar FInvironment prograrn, it. Micro-fiber wipes, dUSt cloths and (ILISt MOpS in place of paper wipes and where paper prodUCts are Used. InClUding hand towels, use o(` products that contain at least 30 ,/0 recycled content arid are reo Floor care products (finishers arid sealers} shall be dUrlble and slip resistant and the finish shall be free of zinc (metal-Tre.e) or shall meet the requirements ol'Green Seal's GS-40 and/or knvironryiental Choices CCD-47 and/or I?TA's Design for the environment prograni. Carpet care products shall nicet the requiretnerns of' GS- 37 and/or 1 49 Janit(,)rial Services FOU]" Facilities Marahoii Proper training of Contractor's personnel in the hazards. Use, Maintenance t�l and disposal of cleaning chernicals, dispensing eqUipment and packaging. * 1, Foarn hand soaps that do not contain antimicrobial agents, except where recItilred by freafth codes and that rricet Green Seal GS-4 I A standard vii, Cleaning equipment that reduces impacts on the Incloor Environment, Supervision and Inspection of' Work, Sufficient supervisory personnel shall be pro\ Rled arld systematic inspection will be conducted by the Contractor to ensure that all services are properly perl'ori as specified. Fo ensure that any problems that mav arise will be taken care of proirlptly. the Contractor will maintain a twenty -Rout h0Ur telephone contact seven days per week fi)r the receipt of any complaints a rid/or addressing, arv� issues. iL Random inspections shall be performed by COUnty Representatives fi-om the Public Works/F'npJnccl'lrll,' Division ladn-linistering the contracts. Deficiencies shall be corrected within at twenty-Cour (2 4) hour period of notification to the contractor. Fallure of' fl-le contractor tO Correct such clef ic.iencies shall result in prorated deduction from the monthly invoice. J, Personnel Contractor ernployees must consent to background checks. The County reserves the right to refuse personnel based on reSUltS of' the hackgrOUnd check, The ('01,1111y reserves the ri to demand of the Contractor replacement of an employee f'Or the Contractor if a corillict or problem with that employee should arise, The Contractor will be responsible for the Supervision, hiring . and firing of their ovvir employees and shall be solely responsible Cor the pay. worker's compensation il'ISUrance and benefits. H Cornmunication bi tile COUnty Representative and tile cleaning personnel is very important. Therefore., the ("ont.ractor ITILIst assure that at least one cleanino personnel per building can COIl-lloUniCatC well "'Ith the Count v Represcritative, Any employee hired by the Contractor will be the Contractor's erriployee and in no vN has any association NA,ith the COUrnV. 'file Contractor shall insure that its employees are trained in all appropriate satety regulations including but not limited to, OSILA reLlUlatlons and all other local, State and Federal regulations. iii. I-Indorms are pretcl for custodial personnel however, photo identification cards are required, which shall clearly identify personnel as erriployces ofthe This reClUirenicilt shall apply contractor. Upon entering COLIFItV properly and at all time xvIlIle on ch-rty K 11 the Contractor shall insure , jIl exterior cloors are locked while thev are ser the buildin(41 and UpOrl their departure. 4 Jallitol-i,ll Sel FOLW Facilities - Marathon I_ Janitorial services shall he 5 clays a week. Monday thrOU6111 J.'rickiv (CXCIUcfin�, holidays), Service I fours shall be as t`61lows: Marathon Libraxy - Anytime he.tween, tile hours of 6:00 p.ri), Monda ' y. TUesday,, ThUrsdav and Friday, and 8:00 pin Wedricsday, and completion before the Library opening tirne ot'9:30 a.ni. ti. Marathon Courthouse 7:40 AM and competed by 9:00 AM iii, Marathon Government C'enter jN-nytime between the hOLJT Of 11:00 I'M and complete by 8:00 AM It is imperative that trash from break roorns/kiteliens be removed Friday at or after business hours. Through coordination with the County Representative and proper e.rnplovee attire, service time can be adjusted to nornial business hours, it'desircS. k Marathon Goverrurient ("enter Annex - Anytirne het�,veen the hours of 6:00 PI" and complete by 9:00 AM� It is imperative that trash From break rooms/kitchens be removed 1 riday at or after business hours. Through coordination with the ('01-111tV Representative and proper eiriployce attire, service time can be adjusted to normal business hours, it'desired. M, Facility SeCUI-it)' Arrangements as to accessing the t'acilitics will be coordinated through the County's Representitive. Issuance of necessary keys and other procedures will be arranged after award ofcontract, Written confirmation ()] of keys shall be signed by the Contractor. Fhe Contractor sh he responsible for vvtuch employees shall be assigried keys and the return Of all keys firimedi,ttely upon termination 0C contract, Contractor shall report immediately any loss or rnisuse, In the eve keys are T101 returned and/or duplication of' keys, rekeying ()I' locks or lock replacerrient is required because of' contractor's loss or misuse, Contractor shall promptly reirriburse the Courity J'or any iricurred cost. Contractor will not he allowed to duplicate keys H Fhe Contractor shall insure all exterior doors Lire locked while they are servicing the building and upon their departure, All doors found locked sh0LIId be left locked, Security ofthe bUilding 511,111 he the responsibility of' the Contractor during the designated cleaning service, Absolutcly no one Other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends. etc. Contractor is to) lock all doors as directed and turn ofT lights except thosc designated by the COUntv'S Representative to he left on. Ili. The Contractor shall report any problems regarding open doors and/or vandalism to the Fac.i I i ties Maintenance Departri N. 'I he Contractor shall provide all supplies, tools said equipment necessary Im the I - cleall r)crf'ormancc of' his work Under the coritract. All SUppliCS, il'ICIUding but not limited to, hand soap, pz tov, toilet paper. ano] trash can liners, shall be supplied bV the Contractor, Restroorris are equipped vvith the Bay West toilet Janitorial Set Foui Facilities - IMa•athoti paper dispensers. Soap and paper toAel disjlenscr are Renomi. The County can supply additional dispensers Lit' like kincl ars needed. The contractor shall maintain stock in each t1acifity iri an arriOUnt sufficient to last through the next cleanino day. 3. PAYMENTS TO CONTRACTOR .... . .. ...... A COUNTY'S perlorniance and obligation to pa\ Under this agreement. is contingent upon annual LIPPI by the Board 01' COUI Commissioners, COUNTY shall pay in accordance "ith the Florida Local Go�erriment Prorript Pavinent Act pay ment will be made. after delivery and inspection by ("OUNTY Lino] U11011 Submission ot'a proper invoice by CON I' - RAC I'OR. B. CONTRACTOR shall submit to (J) U! NTY iw, oices "Ith SUPPOrting documentation acceptable to the Clerk, oil a monthly r schedule in arrears, /\cceptability to the Clerk is based on generally accepted accounting, principles and such lava;, rules and reQUIations Lis may govern the ("lerk's cliSbUrsal ot'I'Linds. 1 Contract amount shat be Lis stated by the CONTR.-NC` YOR's bid as f'()Ilo\ks: were Thousand two hundred sixty-nine and 75/100 Dollars (S4,269.75) per month, 4. 'FERM OFAGREEMENT I'his Agreement shall comirience on December 1. 2-014 and ends upon November 10, 2015, unless terminated earlier Wider parai,-Traph 18 ot'this Agreement:. The COUNTY shall have the option to rene�\, this Agreement tor Lip to) an additional three ('3) one year periods at terms and conditions Mutually agreeable to the parties, exercisable UpOu written notice given at least 30 days prior to the cold cal` the initial term. t , Inless tire context . clearly indicates otherwise, references to the "term" ol'this Agreernent shall mean the initial term of'one 0 ) ycai% ['he ('ontract arrror.ant rnav be aL(JjUsted arinualIN in accordance with the percentme change in the U.S, Department of' Cornmercc ConSLIMer PfiCe Index Im all Urban Consumers as reported b� the U.S. Br.ireaLl of 'Labor Statistics and shall 1- based upon the CP[-U computation at December 31 ol'the prek ious year. A - 'EPTANCE OF CONDITIONS 13Y CONTRAC"FOR CC CONTRACTOR has. and shall maintain thrOUQfiOUt the terul of this Agreement. 1 1 appropriate licenses. Proof (,)I' such licenses and appro- shall be Submitted to the CW JNTY upon request, 6. FINANCIAL RECORDS OF CONTRACT'OR CONTRACTOR shall maintain all hooks. records, and doCUnrents directly pertinent to perl'ormanCe under this Aoreement in accordaricc with oenerally accepted aCCOLIntinill principles consistently applied. Fach party to this Ag.reernent or their authorized representatives shall have reasonable and timely access to such records of' each other party to this Agreement Ior pUl records purposes during [fie tearer of the Agreement and I'm l'our Nears following the tcri of'this Agreement. It'an auditor ern loved by the p , CO t IN IN o Clerk Lictcrinines that monies paid to CONTRACTOR pursuant to this Aoreernerit \N ere SPCIlt 1`0 r J)Urposes not authori/.ed by this , 'Oorccnlent, the 6 fanitorial ServiCeS FOLW FUllitieS - Ma11-aIOIMI CON FRACTOR shall repa% the morn es together with interest calculated pursuant to Sec. 55MI, FS, manning from the date the mcmics were paid to CONTRACTOR, 7 PUIBLIC AC,CESS PLU•Silant to Florida StatUte § 119,070 1, Contractor and its subcontractors shall comply With all PUblic records laws oFthe State ot'Florida, including bon not firnited to: (a) Keep and maintain public records that ordinarily and necessarily would be required by Monroe COLUIty in the performance ol'this Agreement. (b) Provide the public Nvith access to public records on the san terms and conditions that Monroe County would pj the records and at as cost that does rmit exceed the cost provided in Florida Statutes, Chapter I lo) or as otherwise provided by la�k% (c) krisure that pUbfic records that are excnipt or confidential and exempt 1rom pUbHC records disclosure requirements arc not disclosed except aS -,ILItIIOI by (d) Meet all reClUirerricrits for retainino public records and transt cit no cost, to Monroe C'ounty all public records in possession of the contractor upon termination of this Agrect and destroy any duplicate public records that arc exempt or confidential and exempt 1rorn public; records disclosure requirements. All records stored electronically must be provided to Monroe County in a lormat th,at is compatible with the nrlormation technology systerns of'Monroe COLIIIP-v. The COLHIIV shall have the right to Lill ila.teraliv cancel this Agreerneril upon violation of' this proN, by Contractor. 8. HOLD IIARMI,ESS AND INSUIR (,J, Notwithstanding any rninimurn insurance requiren'tents prescribed elsewhere in this agreernent, Contractor shall def"end. indemnik and hold the (,'O(-'N'IY and the COUNTY's elected and appointed offlicers and employees harn Frorn and against (i) any claims, actions or causes of actiori, (6) ariv litigation. administrative proceedings, appellate proceedings, or officr proceedings relating tea any type oC injury (Including death), loss, darn age., title,, penalty or business interruption, and (iii) any costs or expenses that inm be asserted against, initiated with respect to. or sustained by, any indemnified party by reason of'. or in connection �, ith. (A) anv activity oCCONTRACTOR. or any of its ertiployecs, agents, SUb-contractors or other invitees durilm, the terrn of this AGRFEMENT, (13) the neeligence or Willful 1 ot' CONTRACTOR. or any of its employees, agents, sub-contractors or other invitees. or (C) CONTRACTOR's de atilt in respect of any of' ttie obligations that it Undertakes under the terms of this AGRII'll-ME'NT. except to the extent Ille claims, actions. causes of action, litigation. proceedings, costs or expenses arise 1rom the intentional or sole negligent acts or ornissions ot'Ific COUNTY cir anv of its emplovees, aLllents, contractors La invitees (,other thari (I IONTRACTOR). Insoffir as the claims. actions, causes of' action. ljti(4atI()n, proceedings, costs or expenses relate to events or circurnstaLices that occur during the term (W this AGREF MENT, this section mill surxive the expiration of' the term of' this AGRL.FMFNT or any earlier tcrinination ot'llils AGRFFMI The extent ol' liability is in no vvm hurried to, reduced, or lessened by the 41SUrance reqUiren contained elsewhere �Arthlrl this af,4reerrrcrit. Failure of' CONTRACTOR to corripl with the reClUirements ol'this section shall be CcLUSe Cor immediate termination of this a Jariitoris,d Services FOL11 l - Nibi-whom Prior to execution of' this agreement. CONTRA(:."TOR sliall l'urnish the COUNIN Certificates of Insurance indicating the rriinnnum cm limitatioris in the following arnounts� WORKERS COMPINSATION AND U.MPLOYFR'S HA1111,11Y INSURANCT', IA/here applicable. coverage to apply for all ertiployees at as nitnuriurn statutory limits as required by I'lorida La \,N. III addition, the CONTRACTOR shall obtain L;'mplowrs' Liability Insurance with limits of' not less than S111(L002.0-002 bodily in by accident., S500,000.00 bodily 11ljtlry by disease, and S100,000.00 bodily injury by disease, each employee. COMPREllf AUTOMOWLE VVIII(TF LIAMLITY INSURANCT". Motor vehicle liability Insurance, including applicable no-1,aLdt COVCM !C, With hirnts of'liability ot'not less than 100,000,00 per occurrence. combined single hrriit f(.)r Bodily Injury Liability and Property Damage Liability. II` single limits are provided., the mininiurn acceptable limits are SLo().)() ).. ( )( per person, S30 er 0(� 50, 00 property damage. Covage shall (LOO per occurrence. and S 0 00, include all owned vehicles, all non-owned vehicles, and all hired vehicles, COMM11WIAL (A LIABILITY, Cornmercial general liability cok/crage with limns of' liability 0I' not less tf 5300,000,00 leer occt.irrencc combined single limit Im 13odik: Iqlur\, Liability and property Damage I.iabilitN,. The Contractor shall purchase and maintain, throughout the term ol'the contract. FMPLOYI ,E DISHONI'STY INSI-JRANCY'. in the minin aniount oC$10,000.00 per Occurrence �,0iich \,\.ill pax for losses to County property Or inn -Iney caused by the 1raudulent or dishonest acts of the ('(41tracLor's employees or its agents, whether acting, alone Or In C011USIOn of others. MONROE COUI.NTY Ba4RD OE COU"AITY COUIVIISSIONERS MUST BE NAMED ADDITIONAL LIVSURED ONALL POLICIES EXCEPT WORKERS COMPEASATION. (A LIB Hl Of` INSURANCF. Original Certificates Of' 111SUrance shall be provided to the C'01, WIN , lifteen (15) days of the award of" 13id and certified copies provided it' re(jUested, leach policy certificate shall be endorsed with a provision that not less than thirty (.30) calendar (hays` written notice shall be provided to the ("OUNTY before any policy or coveroigc is canceled or restricted. The underwriter Of' Such insurance shall be qualifieci to do business in the State of I'lorida, Monroe County shall be narned as an additional insured on the Vehicle Liability and Commercial Gcrieral Liability insurance. If' requested by the County Adninlistrator, the insurance covetw,w shall be primary HISUrance with respect to the (.'OUNTY, its olTicials. employees. agents and voluxiteers. 9. N ON-W'A IVER OF I MM U N ITY Notwithstanding the provisions of See, 768-28,, Floridai Statutes, the participation of' COUNTY and C "ONTRAC "TOR in this Agreen and the acClUisition ol'any corninercial liability inSUrance, coverage, sell'-insurance coverage. or local government liability insurance pool coverage shall not be (Jeetried a wa. of' Immi-IrlitV to the extent of' liability coverage. nor shall any Agreement entered into by the (,'01'NTY be required to Contain anv provision lor waiver, 8 J.11 Set FOUT' Ficifities , klarathmi 10. 1 NDETEN DENJUCOWRACTOR At all times and for all purposes t,indcr this agrt-en CONTRACTOR is air independent contractor and not an en of the Board 01' COUJIII� Commissioners of Monroe County. No statement contained in this agreernent shall be construed so as to find (_'ONTRA("TOR or any of' his employees, subs, servants, or agents to be employees of` the Board of County Commissioners of Monroe COUnty, 11. NON DISCRIMINATION CONTRACTOR agrees that there will be no discrimination a )n. and it Is L_ , nist any pers( eXprCSSly Understood that Upon a determination by a court of competent jurisdiction that discrimination has occurred. this Agreement aUtornatically terminates WithOL11 arty' further action on the part of' any party , effective the date of' the court order. CONTRACTOR agrees to cotriply with all Federal -and Florida statutes, and all local ordinances, as applicable, relating to noindiscrimitiation. These Include but are not limited to: 1f Title VI of' the Civil Rights Act of 1964 (1 88-352) �vhich prohibits discrimination on the basis of` race color or national origin. 2) Title I X of` tyre FIducation Arricndirient of" 1972, as amended (20 (..IS(,.' ss, 1681-168.'11, and 1685-1686), which prohibits discrimination on the basis of'sex. 3) Section 504 ofthe Rehabilitation Act of' 1971. as aniended (20 USC s. 794). vvinch prohibits discrimination on the basis of handicaps, 4) The Age Discrimination Act of 1975, as amended (42 t1 C` ss. 6101-6107) ,\ prohibits discrimination on the basis of"age: 5) The Drutg , '�bLlSe Office and Treatment Act of' 1972 (PL 92-255). as arywricled, relating to nondiscrit on the basis of' drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention. freativient and Rehabilitation Act of 1970 (1 91 -616). as amended, relating to nondiscrimination on the basis of alcohol abtise or alcoholist 7) The Public I leolth Service Act of 191 2. ss. 523 and 527 (42 t,JSC ss, 690dol- and 290ce-3), as arneridedm relating to confidentiality of alcohol and drUg abuse patient records; 8) Title Vill ofthe Civil Rights Act of' 1969 (42 USC s. et seq,), as arriended, rclarin� to non disc ri ni inatiori in the sale., rental or financin() OHIOUSing, 9) 1 he Americans �,vith Disabilities Act of 1990 (42 1, ISC s, 1201 Note), as maybe amended frorn time to time, relating to nondiscrimination on the basis of disability, 10) Any other nondiscrimination provisions in any Federal or state stattites which may apply to COUINTY and CONTRACTOR to, or the ;uf�ject matter of" this Agreenient. 12. ASSIGNMENT/StjBCONTRACT C'ONTRAC'TOR shall not assign or subcontract its obligations under this agreement to others, except in writing and with the prior written approval of' tire Board of County Commissioners ol'Monroc COUntv and CONTRACTOR. which approval shall be SUb to SUCh conditiorus and provisions as the Board may deeni necessary. ']'his paragraph shall be incorporated 1. reference into any assig)nrnelt or subcontract and ariv assignee or subcontractor shall comply with all of the provisions of this agreement, I.Jilless expressly provided I'M therein. such approval shall in no n or event be deemed to impose any additional obligation upon the board. 1 13. COMPLIAM WITH I,AW AND LICTNSE REQ!J!j!IHMIjNj�� In ro queeniera, (,'ONTRACTOR shall abide pviding all se rvice s"g oods pursuant to this , Ti bv all laws of the Federal and State governi ordinances, rules and reaulations pertaining to. or reoulatinp, the fM Of, such services, including those now In effect E Janitorial Services Four Facilities - Minithori and hereinafter adopted. Conipliancc with all laws inclUdeS, hUt is not hirlited to, the i lilt, I'llgrat i oil laws of the 1'ederal and State governn Any violation of' said SUIALItes, ordinances, rules and regulations shall conStiftltC as material breach «f' this agreement and shall entitle the Board to tern this Agrect CONIRACTOR shall possess proper licenses to perlorm work in accordance with these specifications tlll the tertil ofthis Agreerneril, 14. DISCL0SLjRE AND CONFLICT OF INTEREST CONTRACITOR represents that it, its directors, principles and employees. presently have it(.) interest and shall ac(jUire no interest, either direct or indirect, which WOUICI conflict. in any manner with the perl'onriance of' services re(JUIred by this contract. Lis provided in Sect. 112,311, et, seq., I'lorida Statutes. !N I agrees that officers and crnploxees of' the COUNTY recognize and be required to comply with the staridards oil' conduct for pUblic officers and employees as delineated in Section 112,313. Florida Startltes, reoardim-), but not limited to, solicitation or acceptance oi' gi fts: doing business with one's a_LICIICV' Unauthorized compensation- MiSLISC of' public position, conflicting ernployinerit . or contracti,tal relationship and disclosure or use ofeertain iril'orination, [_ 'Poll eXeCUtjon of this contract. and thereafter as changes rriav require. d CONTRACTOR shall nouk; the COUNTY of any financial interest it rnay have in any and all progyrarns in Monroe County which the C ONTRACTOR sponsors. endorses, recommends, supervises, or requires 1�6r counselin, assistance, evaluation, or treatment. This provision shall apply whether or not such program is required by statute. as as condition offirobation, or is provided oil as Voluntary basis. C'OUNTY and CONTRAC VOR. warrant that, in respect to itself, it has neither employed nor retained an company or person, other than a bona l"ide employee working solely for it. to Solicit 01' SeCUrC this Agreement and that it has not paid or agreed to pay any person, company. Cori. individual, or firm, other than as bona tide err ployee working solely, for it, aw, I'ce, commission, percentage, g or other consideration contingent upon or resultirw from the award or making of this Agreement, U`or the breach or violation of the provision, the ('ONTRAC"YOR agrees [hat the (-'()(.,"N'I'Y shall have the right to terminate this Agreenlent Without liability and, it its discretion. to otTset fron monies o' red, or otherwise recover, the I'Lill amount of such fee, co,murnssion. percentage, gill, or consideration, 15� NO I OF CREDIT CONTRACTOR shall not pledge the COUNTY'S credit or make, it a i-Itlarantor of' paynient or surety for any contract, debt. obligation, jUdgment, lien, or any forill of' indebtedness. C'ONTRACTOR I "Orther warrants canal represents that it has no obligation or indebtedness that would irripair its ability to fulfill the terms ofthis contract. 16. NOTICE REQL)Y IRE MENT Any notice required or permitted under this agreernerit shall be in writing and hand delivered or mailed, postage prepaid, tea the other party by certified niail, returned receipt requested, to the following: FO R ('0 Li NTY: I '() R NTRA f0 R: Monroe Count Mr. Michael Woodson Janitorial Services C ur Facilities - Marathon I acilities Maintenance Deparfirient 1975 Sa,nsbUr),'S \A/ay, 3583 SOLAII Roosevelt Boulevard Suite - 4 l 16 Ke West, F 1, 31040 West Palin Beach. Fl, 3341 and County Attorney 1 Box 1026 Key West, 14, -3�')041-1 026 INFEWM COUNTY is exerript 1'rom payment of Florida State Sales and Use taxes. CONTRACTOR deal[ not be exempted by virtue of'the COUNTY'S exemption ti paying sales tax to its suppliers for materials used to fnItill its obligations under this contract, nor is CONTRACTOR aUthorized to tose the (-'()I,-:N'I'Y'S Tax Fxeniption Nurnber In SCCUring Such materials, C'ONTRACTOR shall be responsible for any and all taxes., or payments ol'withholding. related to services rendered under this agreement. 18. TERMINATION a. The C IOLINTY may terminate this Agreement Nvith or vvithout Cause prior to the corninencernent of vork. b. The COUNTY or CONTRACTOR may tenninate this Agreement R,a cause with seven (7) days notice to CONTRACT(k CaUSC shall constitute a breach of the obligations of either party to perl"Orm the obligations enurnerated under this Agreement, c. Fither of' the parties hereto may cancel this agreement Wh,1101-u Cause by giving the other party sixty (60) days writfen notice of' its intention to cfca so with neither part- having any tLirther obligation under the terns s ol'the contract upon termination. 19. GOVERNINGLAW. VENUE. INTERPRETATION. COSTS. AND FEES This Agreeirient shall be governed by arid construed in accordance with the laws of" the State of'Florida applicable to Agreements made and to be peribri entirely in the State. In the event that an cause of action or administrative proceeding is institUted for the enl'orcernent or interpretation of' this Aoreement., the COLINTY and ("ONTRACTOR agree that venue Nvill lie in the appropriate COUrt or before the appropriate adnninstrati've body. in Mortroe ("ounty, Florida. 20. MEDIATION The COt-INTY arid (I)N` RACTOR agree that, in the event of`conflictin interpretati(MIS of the tern or a term ol'this Agreement by or between any of there the issue shall be Su bmitted to mediation prior tea the Institution of ativ other administrative or legal proceeding, Mediation proccediri initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of"Ovil Proc arid USUal arid customary procedUres required by the circuit court of'Monroc County, Janitorial Services Votir Facilities - Marathon 21. SEVERABILITY It' any term. covenant, condition or provision of' this Agreernerit (or the application thereof' to any circumstance or person) shall be declared invalid or rinenibrecabic to any extent by a COLIN of competent Jurisdiction, the remaining terms. covenants, conditions and provisions of" this Agreement, shall not be afTected thereby- and each remaining term, covenant, conditiori and provision of' this A(,.jeernent shall be valid and shall be ent'orceable to the I'Lillest extent pertnitted by law unless the entorcerrient of"the rerm.,uning terms. covenants, conditions and provisions of this Agreement WOUld prevent the accon of the original intent of' this Agreernent, The U01 INTY and C0NTV,A(-1'T()R agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent ol'the stricken pro\,ision. 22. ATTORNEY'S FEES AND COSTS COUNTY and CONTRACTOR agree that In the event any cause of' actIC111 or achriinistrative proceeding is initiated or defended by any party relative to the cril'orcentent or interpretation ol'this Agreement. the 1, party shall be entitled to reasonable attorney's fees in both trial and appellate proceedings. Each party agrees to PLIV its OWI COUrt costs, investigative, arid OUt-Of'-pocket expenses whether it is the prevailing party or not, thrOUgh all levels ol'the court systern, 23. ADAJDICATION OF DISPI JTES OR DISAGREEMUATS COUNTY and CONTRACT01Z agree that all disputes arid disq.),reernents shall [)e arterripted to be resolved by meet and confer sessions between representatives of' COLATY and CONTI�A(-`R,W. It' no resolUtiOrl can be agreed upon Nvithin 30 days after the first nicel arid cont'er session, the ISSUe Or issues shall be discussed at a public meeting of the Board of Corru If the ISSLie or iSSUes are still not resolved to the satisfaction of.'COUNTY and C'ONTRAC'T(* then any party shall hme the right to seek such relief' or remedy as may be provided by this Agreerrient or by Florida law. 24. COOPERATION In the event any administrative or legal proceeding is insti tre I I t I d against either party relating to the flormation, exCCUtion, per 66rn ianc e., or breach of' this Aoreenient. COUNTY arid CONTRACT01Z agree to participate. to the extent required by the other party, in all proceedings. hearings, processes., meetings, ,,ind other activities related to the substance of' this Agreement or provision of tire services under this Agreement, COUNIfir' and CONTRACTOR specifically agree that 110 party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement, 25. BINDING EFFECT The terms. covenants, conditions, and provisions ol'this Agreement shall hind and inure to the benefit of ('01-INTY and CMTIZACTOR and their respective legal representatives. successors, and assigyns, 26. AUTHORITY Janitorial Services I OLH FWihtieS - Marmhon Fah party represents and warrants to the other that the execution, delivet and performance of' this Agreement have been dUIV authorized by all necessary County and corporate ,,action Lis required b, lwv. 27. CLAIMS FOR, FEDERAL, OR STATE All) CONTRACT(W and COUNTY agree that each shall be, and is, empowered to apply for. seek., and obtain federal and state funds to further the purpose of' this Agrecirient; provided that all applications, requests, grant proposals., and l'unding solicitations shall he approved by each party prior to submission, 28. PRIVII..,EGES AND IMMUNITIES All of' the pri'vileges and iti - irminitics Crory) liability, exerriptions 1'rorn laws, ordinances, and rules and pensions and relief. disability. workers' cornpensation., and other benefits which apply to the activity of officers, agents. or employees of any public agents or employees of the COUNTY when performing their respective functions Under this Agreement within the territorial hunts of the COUNTY shall apply to Ilic sarne degree and extent to the performance 01' Such lunctions and duties of' such ol'ficers, agents, volunteers, or era ployees Outside the territorial limits of'the COUNTY. 29. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to. nor shall it be construed as, relieving anv participating entity fi any obligation or responsibility ii upon the entity by law except to the extent of* actual and titnely perl'ormaIrIce thereof' by any participating entity. in which case the per 6carr may be oft'ered in satisiaction of the obligation or responsibility, Further. this AgreeIrrient, is not intended to, nor shall it be construed as. cWthorizing the delegatiori of` the constitutional or statutory duties of` the COU'NTY, except to the extent permitted by the F lorida constitution. State Statt.1te, case law, 30. NON-RELIANCE BV NON-PARTIES No person or entity shall be entitled to rely upon the terms. or an of thonri, of' this Agreernent to enforce or attempt to erdorce any third-party claim or entitlement to or benekt, of' any service or pr(,)gran contemplated hereunder, and the COUNTY and the CONTRA(I'OR agree that neither the COUNTY nor the CONTRA( "FOR or any agent, officer, or erriployee of shall have the authority to u counsel, or otherwise indicate that any particular indiVidUal or group of individuals, entity or entities. have entitlements or benefits under this Agreement separate and apart, infi,rior to, or superior to the community in (Yeneral or for the purposes conternplatcd in this Agreement. 31. ArFESTATIONS ('(W agrees to execute such documents as the C 1 01JNTY rnao, reasonably require, to include as Public f-l Crime Staternerit. an Ethics Staternent. ancf as Drug-Free Workplace Statement, 328 NO PERSONAL, IJAB II, TY No coveriant or agreement contonned herein shall be decined to be as covcraaint or agreement ol' any inernbcr, officer, agent or employee of VIonroc County in his or her individual capacity, and no member, officer, agent or crnployec of' Monroe County shall 13 Jaiiitorlaf Services UOUT' F'KifitieS = Mffl-a111)011 be liable personally on this Agn or be subject to an,, personal liability 61 accountability by reason of the execution of this Agreement. 33. EXL(_'-Ij 11 ON UN COUNTERPART S This Agreement may be executed in any number of'coUnterparts. each of vhich shall be regarded as an original. all c& which taken together shah COrlStit,111C One and the same illSITUITIC11t. 34. SECTION IJEADINGS Section headings have been inserted in this as a matter of convenience of ref'eretice only, and it is agreed that such section headings are not a part of' this A recirrent and will riot he Used in the interpretation of'aroy 9 y provision of this Ag_ 35. PUBLIC ENTITY CAIME INFORMATION STATEMENT A r)erson or affiliate who has been placed on the com vendor list J`()Ijovvr1n 0, conviction for a pUblic entity critne maN 1101 SUbMit a bid on a contract to provide any goods or services to at public entity, may not submit a bid on a contract with a PLIHIC entity fi)r the construction or ref..iair of'a public building or public work, may not SUhrrift bids on leases of real property to a. public entity, rriay not be awarded or perl'orm work as a Construction Manager, supplier. subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of' tire threshold arrIOL1111 proNlided in Section 287.0 17, for (._,'ATF'G'0RY 1 W 66r a period of )6 months Crom the date of being placed on the convicted vendor list," 36. I MUITUAL REVIEW This agreement has been carefuliv reviewed by Contractor and the Count" therel'Ore, this agreement is not to be construed against either party on the basis ot'authorship. 37. INCORPORATION OF BID DOCUMENTS The. terms and conditions of the bid documents are incorporated by reference in this contract agreetirent. 38. ANNUAL APPROPRIATION The. County's pertormance and obligation to pay Under this agreement is contingent upon an annual appropriation by the 14mard of' County Conirrlissioners In the event that tile County ILinds on vN - hich this Agreement is deperident are withdrawn, this Apreerrient is terminated and the ('aunty has no Itirther obligation. tinder the terins of'this Agreement to the Contractor beyond that already incurred by the termination date. IN WITNHSS WHERF01 COLiNTY and CONTRACTOR hereto have executed this Agreement on the. ably and date first written above in four (4) counterparts. each ot'which shall, 'Without prool'or accounting liar the other counterparts. be deerned an original contract. hnitori,il Services Four kicifities - Marathori thesses € ° CONTRACTOR r `signature BOARD OF COUN i Y COY1MISSIONFRS C. ' ONRO (,(�. ,. .� Y Fl RIDA. I IV aS or Date ., �of p rson trtrthOr -ized to legally bind Corporation D ate: f Print Name Address: Telephone Number Janitorial Services 9 OUr [ uilitics - Marathimi FIRST AMENDMENT AGREEMENT FOR JANITORIAL SERVICES — FACILITIES - MARATHON MONROE COUNTY, FLORIDA This Agreement is made and entered into this LS D day o S uL`f 2015, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ( "CONTRACTOR"), a Florida corporation, whose address is 1975 Sansbury's Way, Suite #116, West Palm Beach, Florida 33411. WHEREAS, on November 18, 2014, the parties entered into an agreement to provide janitorial services for GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX - MARATHON, Monroe County, Florida, and WHEREAS, COUNTY desires to provide janitorial services for additional locations, MARATHON SUPERVISOR OF ELECTIONS, MARATHON SENIOR CENTER, MARATHON TAX COLLECTOR AND MARATHON CLERK OF COURTS - MARATHON, Monroe County, Florida, and WHEREAS, CONTRACTOR desires and is able to provide janitorial services for additional locations; and WHEREAS, County desires to amend the Original Agreement Title to: AGREEMENT FOR JANITORIAL SERVICES — FACILITIES — MARATHON, MONROE COUNTY, FLORIDA, now therefore, NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the original contract dated November 18, 2014, as follows: 1. Item 2 SCOPE OF THE WORK shall read as follows: The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon Florida 33050: ➢ GEORGE DOLEZAL LIBRARY, 3251 Overseas Highway, consisting of approximately 7,028 sf. ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 sf. ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 sf. ➢ Marathon Government Center Annex, 490 63` Street, consisting of approximately 10,000 sf. Janitorial Services — Facilities — Marathon, Monroe County, Florida ➢ Marathon Tax Collector, 3101 Overseas Hwy, consisting of approximately 1,984 sf. ➢ Marathon Clerk of the Court, 3117 Overseas Hwy, consisting of approximately 1,600 sf. ➢ Marathon Senior Center, 33` Street, Gulf, consisting of approximately 2,250 sf. ➢ Marathon Supervisor of Elections, 10015, 10005 Overseas Hwy, consisting of approximately 2,139 sf. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor iii. Stall partitions damp cleaned. iv. All commodes, urinals, basins and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished viii. All supplies shall be replenished (paper goods, soap, etc.). ix All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two times per week) i. Tile floors — dust mopped and /or damp mopped ii. Furniture and Furnishings - Dusted and spot cleaned iii. Low ledges, sills, rails and baseboards dusted and spot cleaned iv. Trash and recycle containers emptied and liners changed V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Break Rooms and Kitchens shall be completed daily, and are to include the following with the exception of the Marathon Supervisor of Elections to be completed two days per week: i. All tile floors are to be dust mopped and spot cleaned ii. All furniture and furnishings to be dusted and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All trash receptacles emptied, and trash can liners replaced. V. All upholstered furniture to be vacuumed. Vi. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. 2 Janitorial Services — Facilities — Marathon, Monroe County, Florida vii. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. viii. Exterior of refrigerators, stoves, microwaves, cabinets and counter tops are to be cleaned ix. Marathon Government Center Meeting Room shall be cleaned on a daily basis including the dais and adjacent podium, desks and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance: (Marathon Government Center) i. Clean and disinfect interior car walls, holding bars and push buttons ii. Vacuum and damp mop floor iii. Vacuum door track iv. Clean and polish interior and exterior of elevator doors E. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and /or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. All door handles, exit devises, push plates and pull plates shall be cleaned with a disinfectant wipe. V. Water fountains are to be polished. vi. Tile floors are to be damp or steam mopped F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.) ii. All walls dusted monthly iii. All air conditioning vents, supply and return air grilles cleaned. G. Additional Services: (Shall be'performed once in every three -month period, and shall be included in the bidding price.) The Marathon Senior Center floors shall be performed on an average of once a month, evening access preferred. i. Resilient Flooring shall be swept /dust mopped and stripped. After application of three coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning or shampooing. Carpet cleaning 3 Janitorial Services — Facilities — Marathon, Monroe County, Florida methods and products are to be coordinated with the County's Representative. H. Contractor agrees to use and provide documentation for whole- building cleaning and maintenance practices, using: i. Sustainable cleaning chemicals (non- disinfecting) that meet the requirements of Green Seal's GS -37 and /or EPA's Design for Environment program. ii. Micro -fiber wipes, dust cloths and dust mops in place of paper wipes and where paper products are used, including hand towels, use of products that contain at least 30% recycled content and are recyclable. iii. Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal -free) or shall meet the requirements of Green Seal's GS -40 and /or Environmental Choices CCD -47 and /or EPA's Design for the environment program. iv. Carpet care products shall meet the requirements of GS -37 and /or CCD -148 V. Proper training of Contractor's personnel in the hazards, use, maintenance and disposal of cleaning chemicals, dispensing equipment and packaging. vi. Foam hand soaps that do not contain antimicrobial agents, except where required by health codes and that meet Green Seal GS -41A standard vii. Cleaning equipment that reduces impacts on the Indoor Environment. I. Supervision and Inspection of Work: i. Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty -four hour telephone contact seven days per week for the receipt of any complaints and /or addressing any issues. ii. Random inspections shall be performed by County Representatives from the Public Works /Engineering Division administering the contracts. Deficiencies shall be corrected within a twenty -four (24) hour period of notification to the contractor. Failure of the contractor to correct such deficiencies shall result in prorated deduction from the monthly invoice.. J. Personnel i. Contractor employees must consent to background checks. The County reserves the right to refuse personnel based on results of the background check. The County reserves the right to demand of the Contractor replacement of an employee for the Contractor if a conflict or problem with that employee should arise. The Contractor will be responsible for the supervision, hiring and firing of their own employees and shall be solely responsible for the pay, worker's compensation insurance and benefits. 4 Janitorial Services — Facilities — Marathon, Monroe County, Florida ii. Communication between the County Representative and the cleaning personnel is very important. Therefore, the Contractor must assure that at least one cleaning personnel per building can communicate well with the County Representative. Any employee hired by the Contractor will be the Contractor's employee and in no way has any association with the County. The Contractor shall insure that its employees are trained in all appropriate safety regulations including but not limited to, OSHA regulations and all other local, State and Federal regulations. iii. Uniforms are preferred for custodial personnel however; photo identification cards are required, which shall clearly identify personnel as employees of the contractor. This requirement shall apply upon entering County property and at all time while on duty. K. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. L. Janitorial services shall be 5 days a week, Monday through Friday (excluding holidays), Service Hours shall be as follows: Marathon Library - Anytime between the hours of 6:00 p.m. Monday, Tuesday, Thursday and Friday, and 8:00 pm Wednesday, and completion before the Library opening time of 9:30 a.m. ii. Marathon Courthouse — 7:40 AM and competed by 9:00 AM iii. Marathon Government Center — Anytime between the hours of 11:00 PM and complete by 8:00 AM. It is imperative that trash from break rooms /kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired. iv. Marathon Tax Collector — Anytime between the hours of 8:00 AM and complete by 5:00 PM. v. Marathon Clerk of the Court - Anytime between the hours of 8:00 AM and complete by 5:00 PM. vi. Marathon Senior Center — Preferred evening access and additional once a month floor services to be coordinated with owner. vii. Marathon Supervisor of Elections - Anytime between the hours of 8:30 AM and complete by 5:00 PM. 5 Janitorial Services — Facilities — Marathon, Monroe County, Florida M. Facility Security i. Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys immediately upon termination of contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and /or duplication of keys, rekeying of locks or lock replacement is required because of contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. ii. The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. iii. The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department. N. The Contractor shall provide all supplies, tools and equipment necessary for the cleaning performance of his work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, and trash can liners, shall be supplied by the Contractor. Restrooms are equipped with the Bay West toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. 2. PAYMENTS TO CONTRACTOR1 shall read as follows: A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. COUNTY shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by COUNTY and upon submission of a proper invoice by CONTRACTOR. B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Contract amount shall be as follows: 6 Janitorial Services — Facilities — Marathon, Monroe County, Florida ➢ GEORGE DOLEZAL LIBRARY, 3251 Overseas Highway, consisting of approximately 7,028 sf. - $640.49 /month. ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 sf. - $640.49 /month ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 sf. - $2,134.83 /month ➢ Marathon Government Center Annex, 490 63` Street, consisting of approximately 10,000 sf. - $853.93 /month ➢ Marathon Tax Collector, 3101 Overseas Hwy, consisting of approximately 1,984 sf. and Marathon Clerk of the Court, 3117 Overseas Hwy, consisting of approximately 1,600 sf. - $696.66 /month for both facilities ➢ Marathon Senior Center, 33` Street, Gulf, consisting of approximately 2,250 sf. - $670.39 /month. ➢ Marathon Supervisor of Elections, 10015, 10005 Overseas Hwy, consisting of approximately 2,139 sf. - $435.13 /month. Totaling: Six Thousand seventy -one and 92/100 Dollars ($6,071.92) per month. 3. TERM OF AGREEMENT shall read as follows: This Agreement shall commence on August 1, 2015 and ends upon November 30, 2015, unless terminated earlier under paragraph 18 of this Agreement. The COUNTY shall have the option to renew this Agreement for up to an additional three (3) one year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least 30 days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the "term" of this Agreement shall mean the initial term of one (1) year. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI -U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI -U computation at December 31 of the previous year. 5. NOTICE RE III EMENT shall read as follows: Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: FOR COUNTY Monroe County Facilities Maintenance Department 1100 Simonton Street Key West, FL 33040 and County Attorney Janitorial Services — Facilities — Marathon, Monroe County, Florida FOR CONTRACTOR Mr. Michael Woodson 1975 Sansbury's Way Suite #116 West Palm Beach, FL 33411 7 PO. Box 1026 Key West, FL 33041 -1026 6. Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement as Amended remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and Date: Signa° Date HEAVILIN, CLERK /1515 BOARD OF COUNTY COMMISSIONERS OF MONZQ E COUNTY, FLORIDA By: Mayor Date: r D e) PLC 5 Print Name and Title Address: "1'elcpho'ne Number Janitorial Services — Facilities — Marathon, Monroe County, Florida FIRST RENEWAL, SECOND AMENDMENT AGREEMENT FOR JANITORIAL SERVICES — FACILITIES - MARATHON MONROE COUNTY, FLORIDA This Agreement is made and entered into thi day of nlu,'11 2015, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ( "CONTRACTOR "), a Florida corporation, whose address is 1975 Sansbury's Way, Suite #116, West Palm Beach, Florida 33411. WHEREAS, on November 18, 2014, the parties entered into an agreement to provide janitorial services for GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX - MARATHON, Monroe County, Florida, and WHEREAS, on July 15, 2015, the parties amended the contract to provide janitorial services for additional locations, MARATHON SUPERVISOR OF ELECTIONS, MARATHON SENIOR CENTER, MARATHON TAX COLLECTOR AND MARATHON CLERK OF COURTS - MARATHON, Monroe County, Florida, and WHEREAS, the parties have found the Original Agreement to be mutually beneficial; and; WHEREAS, the parties have found the First Amendment Agreement to be mutually beneficial; and; WHEREAS, the parties find that it would be mutually beneficial to enter into this First Renewal, Second Amendment Agreement; now therefore NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the original contract dated November 18, 2014, as follows: 1. In accordance with Paragraph 4 of the Original Agreement, the County exercises the option to renew the Original Agreement for the first of the two (2) one -year terms. This term will commence on December 01, 2015 and terminate November 30, 2016. The contract amount is adjusted .8% for janitorial services in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI -U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI -U computation at December 31 of the previous year. 2. PAYMENTS TO CONTRACTOR, shall read as follows: A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. COUNTY shall pay in accordance with the Florida Local Government Prompt I 51 Renewal 2 nd Amendment Agreement Janitorial Services — Facilities — Marathon, Monroe County, Florida Payment Act; payment will be made after delivery and inspection by COUNTY and upon submission of a proper invoice by CONTRACTOR. B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Contract amount shall be as follows: ➢ GEORGE DOLEZAL LIBRARY, 3251 Overseas Highway, consisting of approximately 7,028 sf. - $645.61 /month. ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 sf. - $645.61 /month ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 sf. - $2,151.91 /month ➢ Marathon Government Center Annex, 490 63` Street, consisting of approximately 10,000 sf. - $860.76 /month ➢ Marathon Tax Collector, 3101 Overseas Hwy, consisting of approximately 1,984 sf. and Marathon Clerk of the Court, 3117 Overseas Hwy, consisting of approximately 1,600 s£ - $702.23 /month for both facilities ➢ Marathon Senior Center, 33` Street, Gulf, consisting of approximately 2,250 sf. - $675.75 /month. ➢ Marathon Supervisor of Elections, 10015, 10005 Overseas Hwy, consisting of approximately 2,139 sf. - $438.61 /month. Totaling: Six Thousand One Hundred Twenty and 50 /100 Dollars ($6,120.50) per month. 3. Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement as Amended remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and i t-a b ove written. BOARD OF COUNTY COMMISSIONERS VILIN, CLERK Date: lerk I'71 t 10t , .: �i G ®lJ�1Ti' ��� � � A 1 Renewal 2 nd Amendment Agreement Janitorial Services — Facilities — Marathon, Monroe County, Florida 2 Witnesses for CONTRACTOR: sig4ulre Date 6bu&LO's S ® - Print Name w l'itte Maintenance Ca Inc Address: 6 We'-Pl F'"7liii Beach, E=L 33411 Telephone Number { I" Renewal 2 nd Amendment Agreement Janitorial Services — Facilities — Marathon, Monroe County, Florida SECOND RENEWAL, THIRD AMENDMENT AGREEMENT FOR JANITORIAL SERVICES — FACILITIES - MARATHON MONROE COUNTY, FLORIDA This Agreement is made and entered into this day of 2016, between MONROE COUNTY, FLORIDA ( "COUNTY "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and STOCKTON MAINTENANCE GROUP, INC. ("CONTRACTOR'), a Florida corporation, whose address is 1975 Sansbury's Way, Suite #116, West Palm Beach, Florida 33411. WHEREAS, on November 18, 2014, the parties entered into an agreement to provide janitorial services for GEORGE DOLEZAL LIBRARY, MARATHON COURTHOUSE, MARATHON GOVERNMENT CENTER AND MARATHON GOVERNMENT CENTER ANNEX - MARATHON, Monroe County, Florida, and WHEREAS, on July I5, 2015, the parties amended the contract to provide janitorial services for additional locations, MARATHON SUPERVISOR OF ELECTIONS, MARATHON SENIOR CENTER, MARATHON TAX COLLECTOR AND MARATHON CLERK OF COURTS - MARATHON, Monroe County, Florida, and WHEREAS, on November 17, 2015 t amendment for an additional one (1) year term terminates on November 30, 2016; and ie BOCC approved the first renewal, second which commenced on December 1, 2015, and WHEREAS, the parties have found the Original Agreement as Amended to be mutually beneficial; and; WHEREAS, the parties find that it would be mutually beneficial to enter into this Second Renewal, Third Amendment Agreement; NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the original contract dated November 18, 2014, as follows: 1. In accordance with Paragraph 4 of the Original Agreement, the County exercises the option to renew the Original Agreement for the second of the three (3) one -year terms. This term will commence on December 01, 2016, and terminate November 30, 2017. The contract amount is adjusted .7% for janitorial services in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI -U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI -U computation at December 31 of the previous year. 2. PAYMENTS TO CONTRACTOR, shall read as follows: A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. COUNTY shall pay in accordance with the Florida Local Government Prompt 2nd Renewal 3rd Amendment Agreement Janitorial Services - Facilities Marathon, Monroe County, Florida Payment Act; payment will be made after delivery and inspection by COUNTY and upon submission of a proper invoice by CONTRACTOR. B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Contract amount shall be as follows: GEORGE DOLEZAL LIBRARY, 3251 Overseas Highway, consisting of approximately 7,028 sf. - $650.13 /month. Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 sf. - $650.13 /month Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 sf. - $2,166.98 /month r Marathon Government Center Annex, 490 63` Street, consisting of approximately 10,000 sf. - $866.79 /month Marathon Tax Collector, 3101 Overseas Hwy, consisting of approximately 1,984 sf. and Marathon Clerk of the Court, 3117 Overseas Hwy, consisting of approximately 1,600 s£ - $707.15 /month for both facilities Marathon Senior Center, 33` Street, Gulf, consisting of approximately 2,250 sf. - $680.48 /month Marathon Supervisor of Elections, I0015, 10005 Overseas Hwy, consisting of approximately 2,139 sf. - $441.68 /month Totaling: Six Thousand One Hundred Twenty and 50/100 Dollars ($6,163.34) per month. 3. In accordance with Paragraph (7) of the Original Agreement, it shall be revised as follows: Public Records Compliance. Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. 2 2nd Renewal 3rd Amendment Agreement Janitorial Services - Facilities Marathon, Monroe County, Florida y Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to: a. Keep and maintain public records that would be required by the County to perform the service. b. Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. if the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. e. A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119 FLORIDA STATUTES TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, 3 2nd Renewal 3rd Amendment Agreement Janitorial Services - Facilities - Marathon, Monroe County, Florida 11! !11��Iyj�g!111� 1111111% i 1 l � 1 1 1 11 13MM=' CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470, BRADLEY-BRIANQMONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE, 1111 12"' STREET, SUITE 408, KEY WEST, FL 33040. 4, Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement as Amended remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (SEAL) Attest: AMY HEAVILIN, CLERK Signature Date BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Address: Telephone Number 2nd Renewal 3rd Amendment Agreement Janitorial Services - Facilities -- Marathon, Monroe County, Florida