02/03-15Cleltdne
Circuit Court Danny L. Holhage
Phone:305-292-3550 Fax:305-295-3663
Momratem
To: James R. "Reggie" Paros, Director
Public Safety
From: Isabel C. DeSantis, - A
Deputy Clerk �l
Date: Friday, February 28, 2003
At the Board meeting on October 16, 2002, the Board approved the following:
Lease Agreement between Monroe County and Federal Express Corporation for
use of air cargo building and unimproved areas around the building at Florida Keys
Marathon Airport, for a period of 24 months, commencing April 1, 2003 and ending on
March 31, 2005.
Lease Amendment between Monroe County and Mountain Air Cargo, Inc. to
extend their lease for use of aircraft apron at the Florida Keys Marathon Airport through
March 31, 2005.
Amendment to Lease between Monroe County and Tony D'Aiuto d/b/a Antique
Aircraft Restorations, for a 180 day extension to construct a maintenance hangar at the
Florida Keys Marathon Airport.
Lease Renewal Agreement between Monroe County, Robert DeField and Robert
Cayce, Tenants, for hangar space at the Florida Keys Marathon Airport, for an additional
five (5) year term, beginning November 1, 2002 and ending October 31, 2007.
Purchase/Service Order No. 02/03-15 between Monroe County and URS to
✓provide Construction Management Services related to the Sheriff's Hangar project at the
Florida Keys Marathon Airport, in the total amount of $76,803.16.
Should you have any questions concerning this matter, please feel free to contact
this office.
Copies: Finance
Bevette Moore, memo only
County Attorney
File
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
~
To: URS
Purchase Service Order No.
02/03-15
Re: PSA Agreement, Dated 1-1-02
Resolution No.
'\
Project Name: Sheriff Hangar and Related Work - Florida Keys Marathon Airport
Description of Services:
Construction Management Services (see attachment).
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
250
Fee this Service Order $ 76,803.16
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Recommended by:
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Date: 2/4/03
Date:
Approved by:
Date:
2/4/03
Date:
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DEPUTY CLERK -
02-04-03
Construction Management Services
Florida KeJs Marathon Airport
Contract Amount Description:
1) Construction Management Services
(Provide by B. W. Sprague, Inc.)
2) New Consultant Services to review and
approve Shop-Drawing related to Sheriff
Hangar building (structural, electrical, etc.)
3) Material Testing (including concrete, and
pavement, etc.)
4) URS additional Services: Including Monthly
meetings, RFI, Change Order, Permitting Process,
Punch List and Close-Out Project.
(See URS man-hour estimate)
,
Lump Sum $ 44,303.16
Lump Sum $ 10,000.00
Lump Sum $ 7,500.00
Lump Sum $ 15,000.00
Grand Total
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Scope of'Work: Construction Management Services.
,.,-------...,-- ..
Project:
Sheriff's Hangar and Related Structures
Marathon Airport
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Construction Manager: B. W Spragu~.' Inc.
,
Owner: Richard D. Roth, Sheriff of Monroe County,
and the Board of County Commissioners of Monroe County
[N ote: The project is funded and directed by the Sheriff on land leased
from Monroe County Board of County Commissioners. The structure
will be owned by County and occupied by Sheriff. References to
'Owner' in this document are understood to mean the Sheriff and
County:]
URS Southern Corporation ['URSl URS is under contract to the
County to provide architectural, planning, and engineering services in
connection with the Marathon Airport on which this project is located.
URS will retain Construction Manager for this project. URS and
Construction Manager will coordinate and cooperate in delivery of
services required for the project.
~chitedt:: No Architect is currently under contract in
connection with this project. Construction Manager and 'URS. ,
"gprp()~!'ltj.QPS()uthetn.will retain the services of a qualified Horida-
licensed architect when require~ for the proper execution of the work.
CONSTRUCTION MANAGER'S SERVICES
1. The Construction Manager shall provide sufficient organization,
personnel and management to carry out the requirements of this
Agreement in an expeditious and economical manner consistent with
the interests of the Owner.
Page 1 of 8
Scope of Services: Const Mgt.
Sheriff's Hangar-Marathon
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2. The Construction Manager shall assist the Owner in obtaining
building permits and special permits for permanent improvements,
except for permits required to be obtained direcdy by the various
Contractors. The Construction Manager shall verify that the Owner
I.
has paid applicable fees~o assessments. The Construction Manager
shall assist the Owner and Architect in connection with the Owners
responsibility for filing documents required for the approvals of ..
governmental authorities having jurisdiction over the Project.
3. The Construction Manager shall provide administration of the" .
Contracts for Construction in cooperation with the Owner andtlJ:.R8l
4. [The C()risttl.ictiQh'tMart~get,aticrURSsh~:att:heitcost, retain'
tPesetYices)ofqp.alillea;a.x~hite~ts,'engiheers, an:ti.,qdJ~;d~sign'@d
:CQJistructlon 'pi()fes~i(jnalse~d~s, .,ilicluding.'.with(1ipt...tnmlati9P.,
:~~at~tigls tes'rlfig, .'as req1.iited 'for' the' propere~ec;qg()pqf'w.e F'91:k.
5. The Construction Manager shall provide administrative,
management and related services to coordinate scheduled activities and
responsibilities of the Contractors with each other and with those of
the Construction Manager, the Owner, and theC2JfChitectto endeavor
to manage the Project in accordance with the latest approved estimate
of Construction Cost, the Project Schedule and the Contract
Documents.
6. The Construction Manager shall schedule and conduct meetings
to discuss such matters as proc~dures, progress and scheduling. The
Construction Manager shall prepare and prompdy distribute minutes
to the Owner,Lm:CIiite~: and Contractors.
7. Utilizing the Construction Schedules provided by the
Contractors, the Construction Manager shall update the Project
construction schedule incorporating the activities of the Contractors
on the Project, including activity sequences and durations, allocation of
labor and materials, processing of all submittals, including without
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Page 2 of 8
Scope of Services: Const Mgt
Sheriff's Hangar-Marathon
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limitation, Shop Drawings, Product Data and Samples, and delivery of
products requiring long lead-time and procurement. The Project
construction schedule shall include the Owners occupancy
requirements showing port~pns of the Project having occupancy
priorit}r. The Const:nlctton Manager shall update and reissue the
Project construction schedule as required to show current conditions.
If an update indicates that the previously approved Project ' .
construction schedule may not be met, the Construction Manager shall
recommend corrective action to the Owner and &chite'Cf}
"_.~ "~.~.~ "
8. Consistent with the various bidding documents, and utilizing
information from the Contractors, the Construction Manager shall
coordinate the sequence of construction and assignment of space in
areas where the Contractors are performing Work
9. The Construction Manager shall endeavor to obtain satisfactory
performance from each of the Contractors. The Construction
Manager shall recommend courses of action to the Owner when
requirements of a Contract are not being fulfilled.
10. The Construction Manager shall maintain accounting records on
authorized Work performed under unit costs.
11. The Construction Manager shall, 1t'~'Q9P,~a..!!qf:l With IJRS,
Gomwimd Owner, develop and implement procedures for the review
and processing of applications by Contractors for progress and final
payments.
13. Based on the Construction Managers observations and
evaluations of each Contractors Application for Payment, the
Construction Manager shall review and certify the amounts due the
respective Contractors.
14. The Construction Manager shall prepare a Project Application
for Payment based on the Contractors Certificates for Payment.
Page 3 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
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15. The Construction Manager's certification for payment shall
constitute a representation to the Owner, based on the Construction
Manager's determinations af the site as provided in Paragraph 18 and
on the data comprismgthe tontractors' Applications for Payment,
that, to the best of the Construction Manager's knowledge,
information and belief, the Work has progressed to the point in'didlted
and the quality of the Work is in accordance with the Contract
Documents. The foregoing representations are subject to an
evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subsequent
tests and inspections, to minor deviations from the Contract
Documents correctable prior to completion and to specific
qualifications expressed by the Construction Manager. . The issuance
of a Certificate for Payment shall further constitute a representation
that the Contractor is entided to payment in the amount certified.
16. The issuance of a Certificate for Payment shall not be a
representation that the Construction Manager has reviewed copies of
requisitions received from Subcontractors and material suppliers and
other data requested by the Owner to substantiate the Contractors
right to payment or ascertained how or for what purpose the
Contractor has used money previously paid on account of the
Contract Sum.
17. The Construction Manager shall review the safety programs
developed by each of the Con~actors for purposes of coordinating the
safety programs with those of the other Contractors. The
Construction Manager's responsibilities for coordination of safety
programs shall not extend to direct control over or charge of the acts
or omissions of the Contractors, Subcontractors, agents or employees
of the Contractors or Subcontractors, or any other persons performing
portions of the Work and not direcdy employed by the Construction
Manager.
Page 4 of 8
Scope of Services: Const Mgt.
Sheriff's Hangar-Marathon
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18. The Construction Manager shall determine, in general, that the
Work of each Contractor is being performed in accordance with the
requkements of the Contract Documents, endeavoring to guard the
Owner against defects and s.Ieficiencies in the Work. As appropriate,
the Construction M~ager ;hall have authority, upon written
authorization from the Owner, to require additional inspection or
testing of the Work in accordance with the provisions of the Contract
Documents, whether or not such Work is fabricated, installed or
completed. The Construction Manager, in consultation withrd:l~?_
~ct;:may reject Work that does not conform to the requirements'
of the Contract Documents.
19. The Construction Manager shall schedule and coordinate the
sequence of construction in accordance with the Contract Documents
and the latest approved Project construction schedule. .
20. With respect to each Contractors own Work, the Construction
Manager shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with
the Work of each of the Contractors since these are solely the
Contractor's responsibpity under the Contract for Construction. The
Construction Manager shall not be responsible for a Contractor's
failure to carry out the Work in accordance with the respective
Contract Documents. The Construction Manager shall not have
control over or charge of acts or omissions of the Contractors,
Subcontractors, or their agents _or employees, or any other persons
performing portions of the Work not direcdy employed by the
Construction Manager.
21. The Construction Manager shall respond to requests for
interpretations or additional information regarding the Drawings and
Specifications, and assist in the resolution of questions that may arise.
Page 5 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
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22. The Construction Manager shall review requests for changes,
assist in negotiating Contractors proposals, submit recommendations
to the Owner, and, if they are accepte~, prepare Change Orders and
Construction Change Directives.
/ ~
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23. The Construction Manager shall revie\\T, evaluation, and
documentation of Claims.
,
24. The Construction Manager shall receive certificates of insurance
from the Contractors and forward them to the Owner.
25. The Construction Manager shall establish and implement
procedures for processing and approval of Shop Drawings, Product
Data, Samples, and other submittals. The Construction Manager shall
review all Shop Drawings, Product Data, Samples, and 'other submittals
from the Contractors. After review; the Construction Manager shall
transmit written approval or recommendations to Contractor and
Owner. The Construction Manager's actions shall be taken with such
reasonable promptness as to cause no delay in the Work and in the
activities of the Owner or Contractors.
26. The Construction Manager shall record the progress of the
Project. The Construction Manager shall submit written progress
reports to the Owner including information on each Contractor and
each Contractors' Work as well as the entire Project, showing
percentages of completion. The Construction Manager shall keep a
daily log containing a record of weather, each Contractor's Work on
the site, number of workers, identification of equipment, Work
accomplished, problems encountered, and other similar relevant data as
the Owner may require.
27. The Construction Manager shall maintain at the Project site for
the Owner one record copy of all Contracts, Drawings, Specifications
addenda, Change Orders and other Modifications, in good order and
marked currently to record changes and selections made during
hPage 6 of 8
Scope of Services: Const Mgt
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construction, and in addition, app.roved Shop Drawings, Product Data,
Samples and other required submittals. The Construction Manager
shall maintain records, in duplicate, of principal building layout lines,
elevations of the bottom of footings, floor levels and key site
elevations certified by a qualified surveyor or professional engineer.
Upon completion of the Project, the Construction Manager shall
deliver them to the Owner.,
28. The Construction Manager shall arrange for the delivery, storage,
protection, and security of Owner-purchased materials, systems and
equipment that are a part of the Project until such items are
incorporated into the Project
29. With the Owner's maintenance personnel, the Co~struction
Manager shall observe the Contractor's final testing ana start-up of
utilities, operational systems, and equipment.
30. When the Construction Manager considers each Contractor's
Work pr a designated portion thereof substantially complete, the
Construction Manager shall, jointly with the Contractor, prepare a list
of incomplete or unsatisfactory items and a schedule for their
completion. The Construction Manager shall conduct inspections to
determine whether the Work or designated portion thereof is
substantially complete.
31. The Construction Manager shall cQordinate the correction and
completion of the Work following issuance of a Certificate of
Substantial Completion of the Work or a designated portion thereof.
The Construction Manager shall evaluate the completion of the Work
of the Contractors and advise Owner when the Work is ready for final
inspection. The Construction Manager shall conduct final inspections.
32. The Construction Manager shall secure and transmit warranties
and similar submittals required by the Contract Documents, and deliver
all keys, manuals, record drawings, and maintenance stock (extra
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Page 7 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
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materials) to the Owner. The Construction Manager shall forward to
the Owner a final project Application for Payment upon compliance
with the requirements of the Contract Documents.
33. Duties, responsibilitits and limitations of authority of the
Construction Manager as set forth in the Contract Documents shall
not be restricted, modified or extended without written consent of the
Owner, Construction Manager, and Contractors. Consent shall not be
unreasonably withheld.
34. Providing consultation concerning replacement of Work
damaged by fire or other cause during construction, and furnishing
services required in connection with the replacement of such Work.
35. Providing services made necessary by the termination or default
or a Contractor, by major defects or deficiencies in the Work of a
Contractor, or by failure of performance of either the Owner or
Contractor under a Contract for Construction.
36. Providing services in connection with a public hearing,
arbitration proceeding, or legal proceedings, except where the
Construction Manager is party thereto.
Page 8 of 8
Scope of Services: Canst. Mgt.
Sheriff's Hangar-Marathon
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