Item F47a r
County of Monroe''
- Me Florida Keys
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: F.47
Agenda Item Summary #2375
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439
N/A
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the
County Administrator's office.
ITEM BACKGROUND: There were three change orders considered and approved by the County
Administrator /Assistant Administrator for the period beginning October 1, 2016 and ending October
31, 2016 for a total of $372.00. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026 -1998 was
adopted in order to provide that the County Administrator may approve separate, non - cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a
monthly report of all change orders considered by the County Administrator.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Orders
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Doug Sposito Completed 11/07/2016 11:19 AM
Kathy Peters Completed 11/07/2016 12:55 PM
Board of County Commissioners Pending 11/22/2016 9:00 AM
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MONROE COUNTY/ ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Pigeon Key Gang Quarters Roof Replacement
TO CONTRACTOR:
A-1 Property Services Group Inc.
890 SW 69 Ave
Miami F1 331144
The Contract is changed as follows
INITIATION DATE: October 3 Id 2016
CONTRACT DATE. April 25, 2016
The original (Contract Sum) (Guaranteed Maximum Price) $227.88490
Net change by previously authorized Change Orders.— $000
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was. __.$227,884 90
The (Contract Su m ) (Guaranteed Maximum Price) will be (increased (decreased)
(unchanged) by this Change Order $372.00*
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order
is... $228,256.90-
The Contract Time will be jjagga_sed 64 days - ✓
j (decreased) (unchanged) by
The date of Substantial Completion as of the date of this Change Order is- September 27``', 2016
Detailed description of change order and justification:
In Lieu of V ctofiiail Nletai as described ui the project, ,';onvactor was issued Chang
order directive by Monroe cojoly Proiect Management to Install, a "CertainTeed" Modified Bitumen V
Rolled Roo fin systern on Mg_e�i s with a inanufacturer's wart�
a _gLoij
This chan e Order is 0. 16% of the 2Eginal cgnt(q Lt price,
valid until si
ARCHITECT
CONTRACTOR
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David Salay �
Yosovany iM
DIRECT IFROJEC MANA(..
Doug Sposit
I N L 'RATOR
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D I,", N 1 T S
Roman Ga
Kevin Wilson P E
Christine HuNey
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* Change Order was not included in the original contract specifications. Yes F No Eff
• •• -• A r-IMAK9101911LOM &I or-M $17mymmmigem m ILI • lkirA to r4rmiteral I I 1p Emmikatelau"I I I a W.Erm
If Yes, explanation of increase in price:
a Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes El
If Yes. explanation as to why it is not subject for a calling for bids:
EGM0190 • 1 0 �111
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MEMORANDUM
TO: Board of County Commissioners
From: County Administrator /Assistant County Administrator /Acting County
Administrator
Date: October 4, 2016
RE: Change Orders
Attached is a proposed Change Order #1 A -1 Property Services Group Inc., Pigeon Key
Gang Quarters Roof Replacement. The Contract Sum will be increased $372.00. The
date of Substantial Completion as of the date of this Change Order is September 27,
2016.
According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
Signature
County Administrator /Assistant County Administrator /Acting County
Administrator
of
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRAC T CHANGE ORDER
ORGiECT T�TLE:
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..... ... . . . ... Wl"RACIFOR-
CONTRACT DATE: May 20"', 2,015
nti� s;one
M.
�.HANGE ORDER NO 6
I NIT{ A TiON DA TE: October 4th, 20 16a
ancl contr
Change Order Attachment per Ordinance No,, 004-1999
`_'Ilrdei was r*t ir irl the origina; contra ica ci cW Yes Nc.)
� sl ,,� - ict s, k s
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il Yes, expla�vuatior
SuOding shell miist tx repail to me""e."t pr-_,i�edt "JPon rernc)vc cl.
forris building ,,,mncre-te , hed' was a me y t f by poor constnuictiom rru odolouy h,
e rer)air
rie flame fcr
cmotc es , s , has co rifim.ued bul IV an(, j the recu"lirer n is r, _ adl d ikx ad
hlrne to cornplet
sll,nan�,pt Cwrlher cluded ir the onk,;,pna� sp cificzit=s Yes Nu
if Yes- explanation of increase in pnce
C"huainge OrcJer excfeieds $25,000 or 5% of contn�ct cirikxm fwhichever is greaterk "Yes
k _ No
s
5 51 1 Yes, (,:, as toi W it is flol subiect for a caMing for .sib.. s:
.
0 Project arl-hjtecll aporoves the c,71h,- on er o
Yes No
f no, exp�anaficr. of ivhy
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Ym, ,
1— � ie c,"')fae� is c rr ctin�,:,, a , , or dlk, y
,_ air, n 'the appltcM--ible kabd y pom: Yes No-
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MEMORANDUM
TO: Board of County Commissioners
From:: County Administrator /Assistant County Administrator /Acting County
Administrator
Date: October 4, 2016
RE: Change Orders
Attached is a proposed Change Order #6 Pedro Falcon Electrical Contractors, Inc.,
Monroe County Fire Training Academy, Crawl Key, for a time extension of 28 days. The
date of Substantial Completion as of the date of this Change Order therefore, is
November 3, 2016.
According to Ordinance 026 -1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
Signature
County Administrator /Assistant County Administrator /Acting County
Administrator
T
of
4
M ONROE COUNTY/ENGINEERING/ PROJECT
M ANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 3
SR 4A Little Torch Boat Ramp Repairs
1200 Truman Ave, Key West, FL 33040 INITIATION DATE: September 19, 2016
TO CONTRACTOR:
Sea Tech of the Florida Keys
131 Palomino Trail
Big Pine Key, FL 33040
The Contract is changed as follows:
CONTRACT DATE: April 20, 2016
The original (Contract Sum) (Guaranteed Maximum Price) ........................ ....................$112,525.00
Net change by previously authorized Change Orders ............................... ......<..............$18,803.00
The (Contract Sum) (Guaranteed Maximum Price) prior to th` Change order was ..... ....... $131,328.00
The Contra Sum (Guaranteed Maximum Price) will b in eased) (decreased)
4c by this Change Order. ... ..0
The new (Contract Sum) (Guaranteed Maximum Price) ncluding this Change Order is ...... $131,328.00
The Contract Time will be (bgMe — (decreased) (unchanged) by... ....... .... 25 Days
The date of Substantial Completion as of the date of this Change Order is ..............October 14, 2016
Detailed description of change order and justification:
R-3Z a w• r a e r
ARCHITECT:
1,°22 LO
P.A.
CONTRACTOR:
Dir. PROJECT MANAGEMENT:
1 �
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Doug
COUNTY /DEPUTY ADMINISTRATOR:
the' Florida Keys, Inc.
Kevin Wilson
Christine Hurley
Change Order Attachment per Ordinance No. 004 -1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: No cost change order adds additional time only. ✓
• Change Order was included in the original specifications. Yes ❑ No ® ✓
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater).Yes ❑ No ®''
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No ®"
Explain:
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September 19, 2016
Attn: Cary Knight
Monroe County PWD
1100 Simonton St
Key West, FL 33040
Re: Repairs to Little Torch Boat Ramp
Subject: Time Extension
Dear Mr. Knight,
Sea Tech is requesting a Twenty Five (25) day no cost time extension to our contract.
There have been delays in the procurement and installation of the co fferd p. We made changes
to the cofferdam and submitted a change order on 14JUL2016, which was approved on
IAUG2016. Upon approval we ordered the cofferdam to be installed and had a scheduled date of
1SEP2016. The ordered sheet piles were delayed due to the tro ;cal disturbance L99 the sheet
piles arrived on 9SEP2016. The cofferdam was then installed the following business day
12SEP2016; this resulted in an Eight (8) day dela Once we were able to dewate.r, the
engineering department found substantial damage to a portion of the boat ramp as a result of
SeaTech lifting the slab during the installation of the cofferdam. This resulted in replacement of
a 12' x 15' section of the concrete boat ramp. This work needed engineered drawings and
permitting. This will result in another S eventeen (17) days del ay. This will give us a substantial
completion date of 14OCT2016.
Sea Tech has every intention of accelerating the work progress to reduce the time
indicated on the project schedule. Please advise if you need additional information. I may be
reached at (305) 872 -0888.
Sincerely,
aChape& 9P
Ryon LaChapelle
Project Manager
MEMORANDUM
TO: Board of County Commissioners
From: County Administrator /Assistant County Administrator /Acting County
Administrator
Date: October 5, 2016
RE: Change Orders
Attached is a proposed Change Order #3 Sea Tech of the Florida Keys, SR 4A Little
Torch Boat Ramp Repairs, for a time extension of 25 days. The date of Substantial
Completion as of the date of this Change Order therefore, is November 3, 2016.
According to Ordinance 026 -1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda..
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Signat
County Administrator /Assistant County Administrator /Acting County
Administrator
P LV
rint Name
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