Item F49BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
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T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2
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�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: F.49
Agenda Item Summary #2386
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of 2nd Amendment to Agreement between Tranquility
Bay Adult Day Care and Monroe County Social Services to increase the "not to exceed amount"
from $50,000 to $85,000 for the contract period ending 06/30/2017.
ITEM BACKGROUND: Monroe County Social Services receives grant funding from the Alliance
for Aging to provide facility -based respite and caregiver services to elderly and /or disabled Monroe
County residents. Tranquility Bay Adult Day Care is providing these services and meeting these
critical needs for this population in a highly successful manner. Additional grant funding is
available to continue providing services throughout the balance of the contract year.
PREVIOUS RELEVANT BOCC ACTION: Approval of 1 Amendment to Agreement on
10/26/2016.
CONTRACT /AGREEMENT CHANGES:
Increase Not to Exceed Amount
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2nd Amendment - Tranquility Bay 11 -07 -16
Backup- 2nd Amendment Tranquility Bay 11 -7 -16
FINANCIAL IMPACT:
Effective Date: 11/22/2016
Expiration Date: 06/30/2017
Total Dollar Value of Contract: $85,000.00
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match
Insurance Required:
Additional Details:
REVIEWED BY:
Sheryl Graham
Completed
11/07/2016 2:14 PM
Pedro Mercado
Completed
11/07/2016 2:46 PM
Budget and Finance
Completed
11/07/2016 2:56 PM
Maria Slavik
Completed
11/08/2016 12:51 PM
Kathy Peters
Completed
11/08/2016 1:33 PM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
2 " AMENDMENT TO AGREEMENT
TRANQUILITY BAY
MONROE COUNTY
THIS 2"' AMENDMENT TO AGREEMENT, made and entered into this 22 day of
November, 2016 by and between MONROE COUNTY, FLORIDA, /Monroe County Social Services a
political subdivision of the State of Florida (hereinafter called the "Owner" or "County "), and
Tranquility Bay Adult Day Care (Contractor).
WHEREAS, on the 6` day of July, 2016, the County entered into an Agreement (hereafter referred to as
"Original Agreement ") with Contractor to provide Facility -Based Respite Services to the elderly and disabled
citizens residing throughout Monroe County; and
WHEREAS, on the 26' day of October, 2016, the County added additional caregiving serving services to
the Original Agreement; and
WHEREAS, as a result of the success of the program, the County has reached the not to exceed cap; and
WHEREAS, the County continues to have grant funding available that will allow the County
to provide for the continuing provision of Facility -Based Respite and Caregiving Services for the elderly
and disabled; and
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties agree as follows:
Section I. PAYMENTS TO THE CONTRACTOR, subparagraph 3 (A.) of the Original Agreement is
amended to read as follows:
A. Payments to the Contractor for services rendered pursuant to this Agreement shall not exceed a
total of Eighty -Five Thousand dollars ($85,000). The Contractor shall submit to the County a weekly invoice,
with supporting documentation acceptable to the Clerk. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules, and regulations as may govern the Clerk's disbursement of
funds.
Except as provided in Section 1 of this 2nd Amendment to the Tranquility Bay Agreement, all of the terms
and conditions of the Original Agreement dated July 6, 2016 and the I" amendment dated October 26, 2016, not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed by their respective
officer or representative thereunto duly authorize the day and year first written above.
Tranquility Bay Adult Day Care Corp Monroe County Board of County Commissioners
Oscar Hernandez, President
By: By:
Mayor
Date:
11
F " Ully
Executed
l s 'AMENDMENT TO AGRE EMENT
F.49.b
ONIGINAL,
THIS 1 st AMENDMENT TO AGREEMENT, made and entered into this 26 day of
October, 2016 by and between MONROE COUNTY, FLORIDA, /Monroe County Social Services
a political subdivision of the State of Florida (hereinafter called the "Owner" or "County "),
and Tranquility Bay Adult Day Care (Contractor).
WHEREAS, on the 6 th day of July, 2016, the County entered into an Agreement (hereafter
referred to as "Original Agreement ") with Contractor to provide Facility -Based Respite Services to the
elderly and disabled citizens residing throughout Monroe County; and
WHEREAS, the program has been highly successful in meeting the critical need for Facility -
Based Respite Services; and
WHEREAS, the County continues to have grant funding available that will allow
the County to provide for the continuing provision of Facility -Based Respite Services as well
as additional services; and
NOW THEREFORE, in consideration of the promises, and of the mutual covenants to
be legally bound hereby, the parties hereto agree as follows:
Section 1. Article 5, CONTRACTOR'S RESPONSIBILITIES, subparagraphs (A.) and (C.) of
the Original Agreement is amended to read as follows:
5. CONTRACTOR'S RESPONSIBILITIES
A. The Contractor will perform authorized Facility -based Respite, Group Caregiver
Training, and Individual Caregiver Training at Tranquility Bay Adult Day Care at 100360 Overseas
Highway, Suites 6,7,8, Key Largo, FL 33037 for the unit rate(s) specified herein. These services
will be provided by the Contractor in accordance with DOEA definitions /specifications, by
agencies that hold necessary licenses, and by individual workers qualified to perform such services
as detailed in the most recent volume of the Florida Department of' Elder Affairs (DOEA)
Handbook and the CFOP 140 -8, Community Care for Disabled Adults Operating Procedures, and in
accordance with the Agency for Health Care Administration (AHCA) guidelines as required, and any
subsequent modifications thereto.
C. The Contractor will provide services during the term of this contract for the unit
rates as agreed upon and that follow: $ 8.75 /unit f o r F a c i l i t y - b a s e d respite care; $ 50.00 /unit for
individual caregiver training; $75.00 /unit for group caregiver training. A unit for each service is
defined by DOEA Handbook issued July 2015, DCF CFOP 140 -8, and AHCA guidelines as noted
above and any subsequent revisions thereto. The number of units of services performed for each
client must be pre- authorized by the County in accordance with the Activity Plan.
Except as provided in Section 1 of this 1 st Amendment to the Tranquility Bay Agreement, all of the
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terms and conditions of the Original Agreement dated July 6, 2016, not inconsistent herewith, remain
in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed by their
respective officer or representative thereunto duly authorize the day and year first written
above.
Monroe County Social Services
Sheryl Graham, Sr. Director
Acting County inistrator
By:
Date: 10 1
Date:
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