Item F51r� BOARD OF COUNTY COMMISSIONERS
County of M onroe A Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
Ile Florida Keys ) �i� (� Danny L. Kolhage, District I
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: F.51
Agenda Item Summary #2389
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of 4th Amendment to Agreement between Care in the
Keys, Inc., and Monroe County Board of County Commissioner /Monroe County Social Services for
the renewal of the cost reimbursement agreement for a one (1) year period beginning 01/01/2017,
and ending 12/31/2017.
ITEM BACKGROUND: Monroe County Social Services receives funding from the Alliance for
Aging, Inc., Department of Children and Families, The Florida Agency for Health Care
Administration, and the Monroe County BOCC, for the purposes of providing In -Home services
countywide. The county desires to contract for certain In -Home services with Care in the Keys, Inc.,
to ensure that such services are provided.
PREVIOUS RELEVANT BOCC ACTION: Approval of 3 Amendment to Agreement between
Care in the Keys, Inc. and Monroe County BOCC /Social Services on 07/20/2016.
CONTRACT /AGREEMENT CHANGES:
Renewing Agreement for one year
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Backup- 4th Amendment Island Private Care 11 -07 -2016
4th Amendment Island Private Care 11 -7 -16
FINANCIAL IMPACT:
Effective Date: 01/01/2017
Expiration Date: 12/31/2017
Total Dollar Value of Contract: $345,000.00
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% cash match
Insurance Required: No
Additional Details:
Correct Account Codes 125- 6153816; 125- 6153616; 125- 6153716; 125- 6153016; 125- 6153416
The exact allocation of funding will be given to OMB for OMB's resolution prior to BOCC
meeting.
11/22/16 125- 6153815 - COMMUNITY CARE FOR ELDER $345,000.00
REVIEWED BY:
Sheryl Graham
Completed
11/07/2016 4:00 PM
Pedro Mercado
Completed
11/07/2016 4:10 PM
Budget and Finance
Completed
11/07/2016 4:25 PM
Maria Slavik
Completed
11/08/2016 8:07 AM
Kathy Peters
Completed
11/08/2016 12:15 PM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
July 20, 2016
Agenda Item Number: T. I
Agenda Item Summary #1875
AGENDA ITEM WORDING: Approval of Amendment #X between Care in the Keys, Inc., d/b/a
Island Private Care and Monroe County Board of County Commissioners/Monroe County Social
Services beginning 07/30/2016 and ending on 12/31/2016, to update Contractor details.
ITEM BACKGROUND: Monroe County Social Services contracts for In-Home Services with
Care in the Keys, Inc., d/b/a Island Private Care to ensure that such services are provided to eligible
citizens throughout Monroe County.
Island Private Care Amed. #2 backup 7-7-16
Island Private Care Amend. #2 07-7-16
Executed Island Private Care Amend. #2
I
Effective Date: 07/30/2016
Expiration Date: 12/31/2016
Total Dollar Value of Contract: $345,000
Revenue Producing: No
Grant:
County Match: 10% cash
Insurance Required:
02=1UM
If yes, amount:
REVIEWED BY:
Sheryl Graham
Completed
07/07/2016 2:15 PM
Pedro Mercado
Completed
07/07/2016 3:12 PM
Budget and Finance
Completed
07/12/2016 11:39 AM
Maria Slavik
Completed
07/12/2016 12:27 PM
Kathy Peters
Completed
07/12/2016 1:10 PM
Board of County Commissioners
Completed
07/20/2016 9:00 AM
Fully, IN F.51 a
Executed
WHEREAS ' on the 21" day of January, 2015, the parties entered into a contract for In-
Home Services with a term that began • January 1, 2015 and terininated on December 3 1 " 2015,
hereafter original agreement (Agreement); and
WHEREAS, on the 9"' day of December 2015, the Agreement was renewed for ar
additional one year period and the signature line was updated from "Island Home Care Agency,
Inc., d/b/a Island Private Care"
• "Care in the Keys, Inc. d/b/a Island Private Care" to reflect a
change in the Contractor's fictitious name; and
WHEREAS, the Contractor's ownership details need to be updated to reflect a change;
NOW THEREFORE in consideration of the promises, and of the mutual covenants to be
legally bound hereby, the parties hereto agree as follows:
1. Article 16 of the Original Agreement is amended to read as follows®
16. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and h 14
delivered or mailed, postage prepaid, to the other party by certified mail, returned recei
requested, to the following:
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Monroe County and County Attorney
1100 Simonton Street 2-257 1111 12th Street Suite 408
Key West, FL. 33040 Key West, FL. 33040
FOR CONTRACTOR:
Care in the Keys, Inc. d/b/a Island Private Care
Kim Wilkersom
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Heather
C IN THE KEYS, INC.
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Kim Wilkerson
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CARE IN THE KEYS. INC.
WHEREAS, on the 21' day of January, 2015, the parties entered into a Contract for In-
Home Services with a term that began on January 1, 2015 and terminated on December 31S 2015,
with the potential for three (3) additional one year periods; and
WHEREAS, on the 9 th day of December 2015, the Agreement was renewed (RENEWAL
AGREEMENT) for an additional one year period beginning on January 1, 2016, and terminating
on December 31, 2016; and
WHEREAS, on the 23 of March, 2016, the 1S Amendment was created to reflect a
change in the Contractor's Notification provision of the Agreement; and
WHEREAS, on the 15' of June, 2016, the 2 d Amendment was created to reflect a rate
increase for the Contractor; and
WHEREAS, on the 20th of July, 2016, the 3 rd Amendment was created to reflect changes
in the Contractor's ownership details; and
WHEREAS, the County desires to exercise its option to renew the Agreement for the
second of the additional one year periods; and
WHEREAS, the Agreement has been mutually beneficial to both parties;
NOW THEREFORE in consideration of the promises, and of the mutual covenants to be
legally bound hereby, the parties hereto agree as follows:
1. Article 4 of the Original Agreement is amended to read as follows:
The term of this contract is for one year, commencing on the I" day of January, 2017, and
ending on the 31 day of December 2017. The County shall have the option to renew this
Agreement at its sole discretion for one (1) additional one year period for the same service rates.
OEM
Except as provided in Section I of this 4th Amendment to the Island Private Car--.
Agreement, all of the terms and conditions of the Original Agreement dated lai7t
Renewal Agreement dated December 9, 2015 and the amendments dated March 23,2016, Junrx
15, 2016 and July 20,2016 not inconsistent herewith, remain in full force and effect.
(SEAL)
ATTEST:_ CLERK
- ,Clerk
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