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Item R3BOARD OF COUNTY COMMISSIONERS County of Monroe A Mayor Heather Carruthers, District 3 f T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2 t� ) ��` �� �' Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: R.3 Agenda Item Summary #2394 BULK ITEM: Yes DEPARTMENT: County Clerk of Court TIME APPROXIMATE: STAFF CONTACT: Amy Heavilin (305) 295 -3130 N/A AGENDA ITEM WORDING: Approval of Tourist Development Council expenses for the month of September 2016 ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: The Board approves these expenditures each month. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: Approval Tourist Dev Nov FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Kathy Peters Completed 11/08/2016 12:20 PM Board of County Commissioners Pending 11/22/2016 9:00 AM BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 11/22/16 Department: Finance Department Bulk Item: Yes X No T Staff Contact /Phone #: Sharon a L05) 9 3539 $1,458,074.79 AGENDA ITEM WORDING: Approval of Tourist Development Council expenses for t month of September 2016 ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: The Board approves these expenditures each month, CONTRACT /AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: NIA INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Attorney _ OMB /Purchasing Risk Management DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM # { a a a Revised 6/15 $591,212.68 BRICKS & MORTAR PROJECTS TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHEQUES DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2016 10014907 PIGEON KEY ROOF REPLACE 100% VENDOR CH # DESCRIPTION AMOUNT ADVERTISING BURKHARDS TRAILER 10014441 TOOLS FOR HIGGS BEACH TINSLEY ADVERTISING 10014602 DAC 1 ADVERTISING $11,749.13 TINSLEY ADVERTISING 10014882 DAC 1 ADVERTISING $16,934,24 TINSLEY ADVERTISING 10015415 DAC 1 ADVERTISING $102,301.69 TINSLEY ADVERTISING 10014602 DAC 2 ADVERTISING $3,154.10 TINSLEY ADVERTISING 10015415 DAC 2 ADVERTISING $13,779.78 TINSLEY ADVERTISING 10014602 DAC 3 ADVERTISING $4,563.74 TINSLEY ADVERTISING 10015415 DAC 3 ADVERTISING $26,173.10 TINSLEY ADVERTISING 10014602 DAC 4 ADVERTISING $8,188.17 TINSLEY ADVERTISING 10015415 DAC 4 ADVERTISING $19,194.69 TINSLEY ADVERTISING 10014602 DAC 5 ADVERTISING $6,482.36 TINSLEY ADVERTISING 10015415 DAC 5 ADVERTISING $17,911.03 TINSLEY ADVERTISING 10014882 CULTURAL UMBRELLA $11,878.97 TINSLEY ADVERTISING 10014602 DIVE UMBRELLA $21,242.49 TINSLEY ADVERTISING 10015415 DIVE UMBRELLA $38,198.35 TINSLEY ADVERTISING 10014602 FISHING UMBRELLA $12,712.50 TINSLEY ADVERTISING 10015415 FISHING UMBRELLA $121,395.65 TINSLEY ADVERTISING 10014602 GENERAL ADVERTISING $36,168.96 TINSLEY ADVERTISING 10015415 GENERAL ADVERTISING $119,183.73 $591,212.68 BRICKS & MORTAR PROJECTS BENDER & ASSOCIATES 10014907 PIGEON KEY ROOF REPLACE 100% $1,581.50 BENDER & ASSOCIATES 10015165 PIGEON KEY ROOF REPLACE 100% $1.00 BURKHARDS TRAILER 10014441 TOOLS FOR HIGGS BEACH $1,196.58 CARLOS DELGADO /DEGA ART SURFACE 10014974 RESTORE AFRICAN CEMETARY MEMOR $9,950.00 CURRIE SOWARDS 10014629 PIGEON KEY SPRINKLERS 40% $6,600.00 D L PORTER CONSTRUCTION 10014388 KW LIGHTHOUSE RETAINAGE $37,888.40 EE &G ENVIRONMENTAL 10014723 HIGGS BEACH AUG16 $11,243.66 EE &G ENVIRONMENTAL 10015478 HIGGS BEACH SEP16 $11,243,66 FLORIDA KEYS LAND & SEA TRUST 10014913 ADDERLEY HOUSE RESTORE $58,261.00 GARYS PLUMBING 10014481 REPLACE 3 ADA TOILETS $1,866.79 GARYS PLUMBING 10014745 HIGGS BEACH 8123116 $569.22 KEY WEST PLAYERS INC 10014917 WP DRESSING ROOMS & LIGHTING $76,000.00 MONROE ASSOCIATION REMARC 10015454 HIGGS BEACH AUG16 $1,500.00 SHERWIN WILLIAMS 10015505 SUPPLIES $158.11 STURTZ LOCK AND SAFE 10014866 LOCKS WEST MARTELLO GATE $130.00 THE HOME DEPOT 10014875 SUPPLIES $100.70 THE HOME DEPOT 10015405 SUPPLIES $9.46 THE STUDIOS OF KEY WEST 10014404 PHASE 3 SEG 2 BEACON PROJ $25,000.00 $243,300.08 EVENTS BEACHTV CABLE COMPANY 10014433 KW FOOD & WINE FEST 16 $1,100.00 BROWN & BIGELOW INC 10014440 KEY WEST PRIDE 16 $5,963.65 BROWN & BIGELOW INC 10014440 TROPICAL HEAT 16 $2,500.00 BROWN & BIGELOW INC 10014683 WOMENFEST KEY WEST 16 $317.59 FLORIDA KEYS MEDIA 10015012 FL KEYS GUITAR FEST 16 $t000.00 FLORIDA MEDIA GROUP 10014739 SO FLO SYMPHONY 16 $64.00 JOHN D HUNT JR 10014502 TROPICAL HEAT 16 $455.00 JOHN D HUNT JR 10014502 WOMENFEST KEY WEST 16 $260.00 JULIE JOHNSON/TIME OUT MAGAZINE 10015044 FL KEYS GUITAR FEST 16 $300.00 KEY WEST ART & HISTORICAL SOCIETY 10015320 KW ART & HISTORICAL SOCIETY $5,597.50 KEY WEST FISHING TOURNAMENT 10015050 KW FISHING TRNMENT 16 $1,935.42 KEY WEST SYMPHONY ORCHESTRA 10014787 SO FLO SYMPHONY 16 $603.48 KEYS RADIO GROUP 10015057 FL KEYS GUITAR FEST 16 $1,000.00 LAWRENCE EUGENE BLACKBURN 10014800 FRINGE THEATRE 16 $300.00 LAWRENCE EUGENE BLACKBURN 10015329 FRINGE THEATRE 16 $35.10 LOREN A REA 10015067 DEL BROWN PERMIT TOURNAMENT16 $4,377.01 Page 1 $3,050.00 $1,213.00 $695.00 $369.75 $200.00 $345.00 $700.00 $1,472.80 $2,000.00 $770.22 $1,180.00 $925.00 $9,542.07 $6,449.82 $900.00 $1,000.00 $56,621.41 OFFICE SUPPLIES & OPER COSTS C B SCHMITT REAL ESTATE COOKE COMMUNICATIONS DESTI METRICS LLC DIVERSIFIED SERVICE FEDERALEXPRESS FEDERALEXPRESS FEDERALEXPRESS GUY A ROSS OFFICE DEPOT OFFICE DEPOT PITNEY BOWS GLOBAL SABINE PONS CHILTON SHI INTERNATIONAL TABLEAU SOFTWARE INC THE MIAMI HERALD MEDIA ULINE INC US POSTMASTER XEROX CORPORATION 10015231 SEPTEMBER 2016 OFFICE RENT 10014705 TDC MTGS 8115 & 9103 10014716 OCCUPANCY RATE SEP16 10014718 JANITORIAL SVCS AUG 16 10014471 SHIPPING 10014729 SHIPPING 10015004 SHIPPING 10014489 POSTAGE 10014828 SUPPLIES 10015085 SUPPLIES 10014836 6130 - 9/29/16 LEASE 10014849 FED EX EXPENSE 10014856 ADOBE ACROBAT PRO 10015128 SOFTWARE LICENCE RENEW 10015135 DAC MTGS 8117 & 8119 10014887 STRAPPING TAPE 10015151 POB 1398 9116 -9117 $8,705.60 $119.20 $501.00 $450.00 $100.37 $939.03 $253.71 $18.23 $279.83 $1,319.59 $339.00 $13.00 $311.00 $1,999.00 $116.28 $269.43 $170.00 $408.66 10014901 COPYING $16,312.93 PERSONNEL SERVICES 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD W092916B MARKET RESEARCH W092916B FILM LIASON W092916B PROMO STAFFING W092916B ADMIN SVC $10,434.20 $11,266.61 $66,113,22 - $22,410.20 $65,403.83 PUBLIC RELATIONS STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES 10014585 PR GEN PROMO 10014865 PR GEN PROMO 10015122 PR GEN PROMO 10015394 PR GEN PROMO 10015394 GEN FISHING 10014865 PR PROF SERV 10014585 PR EXPNS ENTITRAVEL 10015394 PR EXPNS ENTITRAVEL 10015394 PHONEIPOSTAGE /FREIGHT 10015122 PR STRINGER FEES SEPT 16 $21,883.59 $20,575.16 $48,783.95 $6,158.33 $5,350.00 $51,187.50 $1,282.96 $1,395.55 $33.25 $5,330.04 $161,980.33 Page 2 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHEQUES DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2016 MARINAKEY LLC 10014524 SKIPPERS DOLPHIN TOURNAMENT 16 MARK J PIERSON 10014525 THE KEY LIME FESTIVAL 16 MOSS ENTERPRISES 10014820 WOMEN FEST KEY WEST 16 NATIONAL GAY MARKETING 10014823 WOMENFEST KEY WEST 16 OVERSEAS RADIO LLC 10014832 THE KEY LIME FESTIVAL 16 PARADISE PUBLISHERS INC 10014834 MEL FISHER MM 16 PRESTIGE PUBLISHING 10015093 FL KEYS DOLPHIN CHAMPIONSHIP 16 SHERRYL KELLY 10014576 KEY WEST BURLESQUE 16 THE GAY RAG 10014872 WOMENFEST KEY WEST 16 THE MEL FISHER MARITIME MUSEUM 10014597 MEL FISHER MM 16 THE MIAMI HERALD MEDIA 10015407 FL KEYS GUITAR FEST 16 THE WEEKLY NEWSPAPERS 10015409 FL KEYS GUITAR FEST 16 THEATREXP INC 10015137 KW SUMMER STAGE 16 U OF FL ALUM ASSOC 10014607 SOUTHERNMOST RUN 16 UPS STORE 10015148 FL KEYS GUITAR FEST 16 US1 GRAPHICS LLC 10015152 FL KEYS GUITAR FEST 16 $3,050.00 $1,213.00 $695.00 $369.75 $200.00 $345.00 $700.00 $1,472.80 $2,000.00 $770.22 $1,180.00 $925.00 $9,542.07 $6,449.82 $900.00 $1,000.00 $56,621.41 OFFICE SUPPLIES & OPER COSTS C B SCHMITT REAL ESTATE COOKE COMMUNICATIONS DESTI METRICS LLC DIVERSIFIED SERVICE FEDERALEXPRESS FEDERALEXPRESS FEDERALEXPRESS GUY A ROSS OFFICE DEPOT OFFICE DEPOT PITNEY BOWS GLOBAL SABINE PONS CHILTON SHI INTERNATIONAL TABLEAU SOFTWARE INC THE MIAMI HERALD MEDIA ULINE INC US POSTMASTER XEROX CORPORATION 10015231 SEPTEMBER 2016 OFFICE RENT 10014705 TDC MTGS 8115 & 9103 10014716 OCCUPANCY RATE SEP16 10014718 JANITORIAL SVCS AUG 16 10014471 SHIPPING 10014729 SHIPPING 10015004 SHIPPING 10014489 POSTAGE 10014828 SUPPLIES 10015085 SUPPLIES 10014836 6130 - 9/29/16 LEASE 10014849 FED EX EXPENSE 10014856 ADOBE ACROBAT PRO 10015128 SOFTWARE LICENCE RENEW 10015135 DAC MTGS 8117 & 8119 10014887 STRAPPING TAPE 10015151 POB 1398 9116 -9117 $8,705.60 $119.20 $501.00 $450.00 $100.37 $939.03 $253.71 $18.23 $279.83 $1,319.59 $339.00 $13.00 $311.00 $1,999.00 $116.28 $269.43 $170.00 $408.66 10014901 COPYING $16,312.93 PERSONNEL SERVICES 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD 3406 NORTH ROOSEVELT BLVD W092916B MARKET RESEARCH W092916B FILM LIASON W092916B PROMO STAFFING W092916B ADMIN SVC $10,434.20 $11,266.61 $66,113,22 - $22,410.20 $65,403.83 PUBLIC RELATIONS STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES STUART NEWMAN ASSOCIATES 10014585 PR GEN PROMO 10014865 PR GEN PROMO 10015122 PR GEN PROMO 10015394 PR GEN PROMO 10015394 GEN FISHING 10014865 PR PROF SERV 10014585 PR EXPNS ENTITRAVEL 10015394 PR EXPNS ENTITRAVEL 10015394 PHONEIPOSTAGE /FREIGHT 10015122 PR STRINGER FEES SEPT 16 $21,883.59 $20,575.16 $48,783.95 $6,158.33 $5,350.00 $51,187.50 $1,282.96 $1,395.55 $33.25 $5,330.04 $161,980.33 Page 2 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHEQUES DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2016 SALES & MARKETING AMERICA UNLIMITED 10014651 CAMPERVAN ROADSHOW GERMAN $15,000.00 AXIS TRAVEL MARKETING W092916C UK GERMAN FEES 8116 $7,166.66 AXIS TRAVEL MARKETING W092916C TRAVEL RELATED EXPENSES $32,935.89 B -FOR INTERNATIONAL 10014679 TTG SHOW 10116 ITALY $6,618.07 COOKE COMMUNICATIONS 10014450 KEY LIME ACADEMY PRODUCTION $5,350.00 COOKE COMMUNICATIONS 10015250 PDF DOWNLOADS SEPT 16 $2,916.00 COOKE COMMUNICATIONS 10015250 GALLEON RSRT WC SEP 16 $1,233.33 COOKE COMMUNICATIONS 10015250 KEY DEER BBB BAHIA HONDA WC SEP1E $1,733.33 COOKE COMMUNICATIONS 10015250 SOMBRERO BEACH WC SEP 16 $1,233.33 COOKE COMMUNICATIONS 10015250 ISLA SANDBAR WHALE HARB WC SEP16 $1,733.33 COOKE COMMUNICATIONS 10015250 ISLND DLPH JWFSH MAR RFT WC SEP1E $2,000.00 D K SHIFFLET & ASSOC 10014453 DOMESTIC VISITOR DATA $14,600.00 GET IT ACROSS 10014482 VARIOUS MARKETING ITEMS $23,443.18 GLOBAL EXHIBITIONS 10014750 WTM 11116 LONDON UK $19,000.00 GOLD MEDAL TRAVEL GUIDE 10015023 FL APR -JUNE CAMPAIGN 2016 $4,500.00 GTA AMERICAS LLC 10015028 BROCHURE SPONSORSHIP $4,995.00 JAN DOETS AMERICA 10014497 JOINT MARTETING CAMPAIGN $4,950.00 PANTHER ASSOCIATES 10015090 DIGITAL DISPLAY CAMPAIGN $4,500.00 SMITH TRAVEL RESEARCH 10014860 DEST REPORT JULY16 $1,770.83 THE LOCATION GUIDE 10014876 FOCUS SHOW 1212016 $3,990.54 TOURVEY LLC 10014604 MILLENIAL STUDY $12,450.00 VISIT FLORIDA 10014612 WTM FLORIDA HUDDLE $9,000.00 XIST! 10014619 WEB MAGAZINE TRANSLATION $9,990.00 $191,109.49 TELEPHONE & UTILITIES AMEUROP PHONE ASSIST 10014652 PHONE ASSIST AUG16 $1,500.00 AT&T 10014661 1717923405333 $629.96 AT &T 10014958 1717923405333 $634.49 AT&T 10014423 30529419364040441 $208.69 AT&T 10015213 30529615522390442 $674.28 AT &T 10014424 COC LINES AUGUST 2016 $1,235.20 FLORIDA KEYS AQUEDUCT AUTH 10014372 HH PK BCH AUG 16 $745,65 FLORIDA KEYS AQUEDUCT AUTH 10015274 HH PK BCH RESTROOM SEP 16 $4,315.90 FLORIDA KEYS AQUEDUCT AUTH 10015008 LIGHTHOUSE SEP16 $242.39 FLORIDA KEYS AQUEDUCT AUTH 10014372 TAP79 L DUCK AUG16 $165.07 KEYS ENERGY SERVICES 10014789 R LTHSE SEP16 $634.98 KEYS ENERGY SERVICES 10014510 VET PARK AUG 16 $38.57 KEYS ENERGY SERVICES 10014372 HIGGS BEACH AUG16 $4,288.24 KEYS ENERGY SERVICES 10015053 HIGGS BEACH SEPT16 $149.43 KEYS ENERGY SERVICES 10015053 W MART SEP16 $283.10 KEYS ENERGY SERVICES 10015323 1201 WHITE ST 102 103 104 $445.62 KEYS SANITARY SERVICE 10014513 HH PARK SEP16 $811.02 LYNDA STUART 10015070 CENT LINK 8/18-9/17116 $42.86 SABINE PONS - CHILTON 10014849 UVERSE 8119 - 9118116 $140.00 WASTE MANAGEMENT 10014375 HIGGS BEACH SEPT16 $2,379.70 WASTE MANAGEMENT 10014375 L DUCK KEY SEP16 $409.52 YVES VRIELYNCK /0015160 LIVER SE 8/22 - 9!21!16 $75.00 $ 20,049.67 TRAVEL A JACK MEIER 10014640 GRAPEVINE TX 8/25-28/16 $254.71 A JACK MEIER 10015192 LAS VEGAS 10116 -21/16 $2,190.00 GUY ROSS 40014757 MIAMI BEACH 918 -10/16 $871.07 HANNS EBENSTEN TRAVEL 10014758 DALLAS 8125 -28/16 $447.20 HANNS EBENSTEN TRAVEL 10014758 ORLANDO 917- 9/16 $450.70 HANNS EBENSTEN TRAVEL 10015295 VARIOUS TRAVEL $12,742.58 HAROLD WHEELER 10014759 ORLANDO 917 -9/16 LA LUNCH $520.96 LIANA PYNE 10015331 LAS VEGAS 10117 -21/16 $1,435.00 Page 3 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHEQUES DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2016 SABINE PONS- CHILTON 10014849 MIAMI 812 9 - 91211 6 STACEY MITCHELL 10014582 SEATTLE 9118 -23/16 YVES VRIELYNCK 10014904 SALES MTG 8123116 YVES VRIELYNCK 10014904 TOLLS LV 816 -11116 YVES VRIELYNCK 10014904 ALASKA 9116-23/16 YVES VRIELYNCK 10015160 COLORADO 918-12/16 $1,824.94 $4,652.95 $15.00 $10.54 $4,395.80 $2,763.56 $32,575.01 VISITOR INFORMATION SERVICES GREATER KEY WEST CHAMBER GREATER MARATHON CHAMBER ISLAMORADA CHAMBER KEY LARGO CHAMBER KEY WEST BUSINESS GUILD LOWER KEYS CHAMBER 10014753 VIS AUG 16 10014754 VIS AUG 16 10015036 VIS AUG 16 10014779 VIS AUG 16 10014780 VIS AUG 16 10014810 VIS AUG 16 $27,813.36 $14,000.00 $13,125.00 $12,425.00 $4,166.00 $7,980.00 $79,509.36 Page 4