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Item S01BOARD OF COUNTY COMMISSIONERS County of Monroe A Mayor Heather Carruthers, District 3 f T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2 t� ) ��` �� �' Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: S.1 Agenda Item Summary #2364 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: County Administrators Report ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 11/07/2016 12:54 PM Board of County Commissioners Pending 11/22/2016 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 7, 2016 SUBJECT: County Divisions' Monthly Activity Report for November 2016 MONTHLY ACTIVITY REPORT — NOVEMBER 2016 Airports Key West October 4 — 6 KW by the Sea — Home owner Noise Insulation Program orientation sessions October 5 Monthly Airline meeting October 3 -14 PAPI replacement of VASI navigational aids. FAA project, rwy night closures October 12 United Airlines — contractor tour of facility — start up program October 14 Meeting with Conch Flyer October 17 Cannon Ball run— aircraft charter operational meeting October 17 Air Service Consultant — Coimnittee review public meeting October 17 United Airlines — start up program conference call October 18 FAA Antenna site meeting - Marathon Public Works area October 18 PFC #17 initial discussion meeting October 18 Master Plan — organizational and planning meeting October 22 & 23 Cannon Ball run — charter flight and Zombie bike ride events October 26 FAC — Training committee meeting — teleconference — TJ in attendance October 27 South Roosevelt — Lane, FDOT repurposing study , I" teleconference as stakeholder Marathon October 4 Governor Rick Scott visited MTH for Hurricane Matthew preparation meeting. October 4 USDA and FL Dept. of Agriculture established incident coiurnand post for the New World Screw Wonn Incident. October 10 Florida Dept. of Agriculture Coiuinissioner Adam Putnam visited MTH for New World Screw Wonn meeting. October 12 Sewer laterals project progress meeting. October 14 Meeting with Disabled American Veterans and Commissioner Rice regarding lease. October 26 -28 Attended the Florida Airports Council Specialty Conference in St. Augustine. October 31 City of Marathon Halloween Park & Ride at west end of airfield for trick or treating. a . a Canals/Sustainability: Canals: 1. For the C83 Key 1.,argo muck removal /b ackfilling/weed gate combination project, demo project 47, placed the final contract on the November BOCC agenda. a) Met with the daycare owner on Canal 83 to ensure he had no questions about the dust abatement actions to be implemented for the project. 2. Planning to host a canal financing BOCC special meeting on November 14 to discuss potential financing options for construction and operations and maintenance. 3. For the RFQ for on-call professional engineering services for canal master planning, canal design, and environmental design which opened September 28, 7 firms applied for the various work categories. The selection committee met and scored 2 firms for Category A — Canal Master planning and firms for Category B — Canal Design Services. Category C — Environmental Services will be reviewed and scored after the November 14 Canal BOCC meeting. 4. Presented on our canal restoration program at the Canal Advisory meeting on October 30, and conducted detailed technical discussions with the FKNMS TAC about water patterns in the Keys in preparation for the November 14 Canal BOCC meeting. Sustainability: 1. Working with Parsons and Erin Deady to finalize the findings and conceptual designs for to the K c , I ji o , , - i nt. i 11 1 ' c K c\, ,, ji o, relieve tidal flooding. 0 a) Hostim"T tvv'o con'nuunity to present the various options, one in Big Pine on November 1 0th, and the second in Key largo on November 9th. le b) Will b e presenting the I n i i w ,s and the to the 04 BOCC in November and then following up with a at the December tf BOCC meeting in Key Largo. 0 2. Issued a press release to amnounct" fl��t' 1 1 1 <i w' Tidts this year for the period October 16- 20. 0 I' REVENUE vs. EXPENSES FISCAL YEARS 2013, 2014, 2015 and CURRENT FY 2016 kH a a? ACTUAL BUDGET FYTD -SEPTEMBER 1 Difference, FY2013 FY2014 FY2415 FY2016 2015 2016 FY1S to FY16 Change BUILDING DEPARTMENT Revenue 2,448,740 3,5113,529 4,GG,8,846 ; 3,609,000 4,005,998 4,973,456 967,458 24 Expenses 2,149, 554 554 2,324,583 3 1 2;35 P 499 ' 4 3 3 § (35,399) 1° Difference 299,186 1,185,946 773,437 (404,670) 694,583 1,697,439 1,002,857 144% CODE COMPLIANCE Revenue 488,442 5003,372 641,623 535,010 641,623 1,209,665 568,042 89% Expenses 1,238,910 1,.268,750 1,264,212'' 1,434,535 1,287,755 1,162,119 ( 125,636) 36) -10 Difference ( (7fi 5,378) (622,589) (899,535) (646,132) 47,546 693,678 107° PLANNING & ENVIRONMENTAL Revenue 528,275 943,179 1,831,0146 1,640,0001 1,833,657 2,292,668 459,011 25% Expenses 2,486,281 2,523,705 2,717,514 3,467,647 2,791,930 2,488,128 (303,802) -11% Difference (_C 958,00fi) (1,580526) (8 t,, 68)' 11,8 x,647) X 3,2 wp) (195,46,D) 762,813 80 ° OVERALL SUMMARY Revenue 3,465,457 4,957,080 6,481,515 5,784,000 6,481,278 8,475,789 1,994,511 31% Expenses 5 745 6 117 J }' 038 7 8 A 915 Y 852 7 Y 391 I 100 6,926,264 , (464,836) 36) -6 Difference (2,40%288) 1 (735,fi2l) (3,131,852) iME19,922i 1,549,525 2,459,347 270 kH a a? PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Monroe County issues permits to assure compliance with Federal, State and local laws. The following charts represent the main services provided: Permits; Job Value; Plan Review; and Inspections that guide development in Monroe County. REVENUE Fiscal Year To Date Comparlsor 6,000,000 5,000,000 4,000,000 2,000,000 0 C! Sep-2016,$8,475,789 [SERIES NAME], [VALUE] Note: Total permits have hit an all -time high over the past decade. Sep 2016 Total Issued Permits by Fiscal Year k 0 CL 0 L L T C 0 le N Sep 2016 Total Job Value for Issued Permits by Fiscal Year 0 CL 0 C 0 C 0 U G7 PERMIT ACTIVITY BY OFFICE Includes all Reviewing/inspecting Departments: Building, Fire, Planning and Environmental 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 ISSUED PERMITS PLAN REVIEWS INSPECTIONS Sep -2015 I Sep -2016 Sep -2015 I Sep -2016 Sep -2015 Sep -2016 ISSUE PlanReviews Inspections IN Lower Keys 170 358 719 807 1,113 1,780 Middle Keys 18 17 63 82 172 88 Ocean Reef 62 44 229 203 210 389 Upper Keys 183 132 765 820 1532 1,356 TOTAL 433 551 1,776 1,912 3,027 3,613 Does not indude "Boat improvement Fund" Revenue. Off1ce =1 /Area =Lower Keys: Stock Island unto 7 mile bridge. Office= 2fArea= Midd1e Keys.Starts at Duck Keyt© Fde5ta Key Channel P5„ exciudes- Marathon, Grassy Key, Cityef Layton, Uarnorada, and Lower Matecumbe. Off1ce= 3(Area =Upper Keys: North of Tavernier Creek BrEdgeupto Ocean Reef. a r.: a? rd Offlce=l/Area=Lovver Keys: Stock Nland up to 7 rnfle bndge. JOB VALUATION OF ISSUED PERMITS Offlce=�fZea=MiMe Keys: Starts at Duck Key to Heta Key Channel Exclludes-Marathon, Gra Key, Cty ofLayton, llsllamorada, and BY PERMIT "WORK" LOCATION Lower Matecumbe. Office=3/Area=Upper Keys: Comparison by office North of Taverm er Creek Bridge upto Ocean Reef. 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 1 -- - - - - 0 Sep-2015 Sep-2016 0 Lower Keys $4,175,938.00 $10,348,725.00 N rl:d:d:l:e: Keys in -- E $898,021.00 $306,106.00 Ocean Reef $3,260,017.00 $4,105,837.00 Upper Keys $4,004,188.00 $3,385,190.00 TOTAL $12,338,164 $18,145,858 VA LU1 Total Number of Plan Reviews on Applied Permits by Fiscal Year 25000 20000 15000 10000 5000 0 O� 0 0 0� ti� N ,01 1 JOO' � , ,tiff J,,� ,ti0 ,� Excludes "N /A" and Logged CSR "L" resulted reviews << Sep 2016 a . a 8 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Z Planning & Environmental Resources Applications (A -P) July 2016 - September 2016 Alcoholic Beverage Appeals & Settlements Development Agreements Environmental Resources FLUM Amendments Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Plats Pre -App ki 2016 Jul 2016 Aug 2016 Sep k 0 CL a) L T Planning & Environmental Resources Applications (P -Z) July 2016 - September 2016 Public Assembly Road Abandonment ROGO Shoreline Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Vacation Rentals Variance Variance - Dock (Long) Variance - PC r r 2016 Jul IW 2016 Aug 10 0 1 2 3 4 5 6 7 8 9 10 11 12 # of applications 1 2 3 4 5 6 7 8 9 10 11 12 # of applications U Planning & Environmental Resources September 2015 - Applications U GIS OFFICE GIS Projects - Data /Map Requests /Technical/Programming - Administrative Relief — Map Data - Planning - PC Code Mapping— Lori Lehr - Critical Facilities Mapping — Emergency Management — Shannon Weiner - LiDAR — Mapping — Key Largo — Environmental - Public Parcels Mapping— Planning - LOMRs GIS editing— Floodplain Management - GIS Server Upgrade — ESRI & IT - Elevation Certificates & LiDAR Points— Mapping (in progress) - Plat Book Mapping - Planning GIS Addressing - 18 New physical address assignments 12 MARINE RESOURCES OFFICE Channel Marker /Buoy Replacements 6 5 4 3 1 0 Total annual costs for marker /buoy replacements for the past twelve -month period were approximately 74% lower than the same timeframe in 2015 ($59,720). Numerous marker replacement /repair jobs will occur over the next several months with the execution of a new FWC channel marker grant. a . a 13 Oct 2015 Nov Dec Jan 2016 Feb March April May June July Aug Sept October 2015 S1,140.00 November 56,107.00 December 50.00 January 2016 50.00 February 50.00 March 50.00 April 50.00 May 52,500.00 June 52,844.00 July 50.00 August 5609.00 September 52,156.00 Total $15,356.00 Total annual costs for marker /buoy replacements for the past twelve -month period were approximately 74% lower than the same timeframe in 2015 ($59,720). Numerous marker replacement /repair jobs will occur over the next several months with the execution of a new FWC channel marker grant. a . a 13 Oct 2015 Nov Dec Jan 2016 Feb March April May June July Aug Sept Channel Marker Program (Continued): An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker repairs was approved by the Board in August 2016, providing for additional marker repairs and replacements that will be performed throughout the late fall and winter. Derelict Vessels Removed 14 Oct Nov Dec Jan Feb March April May June July Aug Sept 2015 2016 Derelict Vessel Program (Continued): Derelict vessel removal costs for the past twelve month period were approximately 37% higher than the same timeframe in 2015 ($201,571). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for additional removals which began in July and were completed in August. Additional FWC grant funding is being sought at this time for additional derelict vessel removals in the fall /winter of 2016. An FWC /FBIP grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August 2016. 15 Oct 2015 S10,400.00 November S18,300.00 December 541,937.00 January 2016 514,841.00 February 548,486.00 March 52,969.00 April 522,168.00 May S16,377.00 June 526,642.00 July S17,769.00 August 550,857.00 September 55,600.00 Total $276,346.00 Derelict vessel removal costs for the past twelve month period were approximately 37% higher than the same timeframe in 2015 ($201,571). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for additional removals which began in July and were completed in August. Additional FWC grant funding is being sought at this time for additional derelict vessel removals in the fall /winter of 2016. An FWC /FBIP grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August 2016. 15 16 Vessel Pumpout Program (Continued): Vessel Pumpout PrOLyram (cont.): Pumpout numbers have consistently exceeded the current quota of 1500 per month, which became effective April 1, 2015. State funding for the pumpout program was transferred from Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to $672,350, covering approximately 92% of the County's program cost of $729,800 for one year. a 17 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk- ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactively identifying code violations while conducting routine field inspections. DEPARTMENT TOTALS: I New Cases: 1 132 1 inspections: 1 1,457 1 New Citations: I I 1800 1600 1400 1200 1000 800 600 400 200 0 18 UPPER KEYS: New 42 1 Inspections 240 Special 2 Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: k r a 19 MIDDLE KEYS: New 62 Inspections I 1007 Special 52 Citations 3 CEB: I Cases: Completed: Magistrate: Issued: k r a 20 LOWER KEYS: New 28 Inspections I 210 Special I I Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: k r a 21 Extension Services: Number of services provided: 220 phone calls, 43 office visits, 18 visits to clients, 30 learning events with 597 participants, 6 media submissions, and 651 publications distributed. Total Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $6,786.36; Remaining Balance: $277,854.64; Percentage of budget spent and /or encumbered year -to -date: 0.02 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: Served as staff liaison to the Monroe County Climate Change Advisory Committee (CCAC) which included drafting three recommendations, developing meeting material and resources, and providing support for initiatives. Spoke at the BOCC meeting and gave an annual report of CCAC accomplishments. Contributed to the City of Key West's proposed FEMA flood proofing pilot project. They intend to host a pilot program to evaluate the concept in a heavily repetitive flood loss neighborhood. Was invited to help build a strong proposal for a pilot project that will help communities nationwide. Will be coordinating OF /lFAS and Florida Sea Grant support under the coastal resiliency effort. Was invited to participate in the first planning meeting for the Keys Terrestrial Adaptation Planning. The project will be focused on the future threats of the terrestrial federally listed threatened and endangered species of the Florida Keys. The Environmental Horticulture Agent accomplished the following activities: • Staffed a weeklong education booth at the Big Pine Key Winn Dixie with five Master Gardeners and other volunteers informing 937 residents and visitors about screwworm: who to call if seen on local Key Deer and what to watch for on your pets, and about the weekly release of sterile male screwworm flies for eradication. • Held five Winter Plant Clinics with ten Master Gardeners assisting 25 clients. • Spoke at the Upper Keys Garden Club's Fall Plant Sale about butterfly gardening plants to a group of 40 people. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Was invited to serve on the board for the Florida Keys Community College Marine Environmental Technology Board meeting and is working on an intern program for current students. • Taught two Florida Keys Water Watch (FKWW) workshops and recertified four volunteers. There are currently 54 sites in Monroe County. • Was invited to present at Treasure Village Montessori about "Meet the Scientist" to two middle school classes. The Economic Resource Development Agent accomplished the following activities: • Met with faculty at Clemson University Center for Architecture in Charleston, SC, to refine plans to develop a low -cost shared kitchen in Havana, Cuba. Met with faculty and administrators at the University of South Florida and agreed to work with them on tourism development in Cuba. Met with faculty and administrators at the University of Havana to discuss cooperative development of tourism and food systems. • Met with two Monroe County commissioners to discuss new affordable housing technology and strategies. • Agreed to work with the City of Key West to develop a sustainable organic waste disposal/energy generator facility in Key West. a a 22 Employee Services: HUMAN RESOURCES Did not update any more job descriptions this month: 11 left to complete out of 232 total. — 4% left. 9 Salary Increase requests reviewed • Spoke to Alana and Calvin about the routing of the PAFs and who will be signing them from now on • Worked on processing all merit and cola pafs for county employees • Finalized the Roads & Bridges Market survey and sent to Judy Clarke for review • Set in on several discussions with Evergreen and department heads on Living Wage Study • Met with soon to be retiree on helping complete his disability paperwork • Sent employee for FFD physical • Attended Open Enrollment mandatory meeting at the Harvey RF,NF,FTTC Due to the Benefits Office being busy with several Open Enrollments, the October monthly report will be combined with the November monthly report. 23 WORKERS COMPENSATION Monthly Cases FY numbers are reported inonthly in arrears Sept Oct Nov Dec Jan Feb Mar April May June July Aug New Medical 11 6 5 6 4 9 6 7 8 6 7 11 New Non - Medical 5 5 1 3 6 1 3 3 3 3 5 0 Total Closed Cases 8 19 2 7 13 11 13 4 24 0 11 8 Total Current Open Cases 97 88 92 94 91 90 86 92 79 88 85 89 Open Litigation Previous Month 12 14 14 14 13 13 13 13 13 13 13 13 Closed /Settled 0 0 0 1 0 0 1 0 0 0 1 1 New Litigation 0 0 0 0 0 0 1 0 0 0 0 0 Total Current Open Litigated cases 12 14 14 13 13 13 13 13 13 13 14 12 • Process initial Notice of Injuries for 16 new cases and provide case manager support services in the absence of Coordinator position. • FY16 accounts payable closed out, TPA check registry closed out, Revenue reconcilitated. • Process new TPA agreement. • Receive an NOI from Firefighters from March (031516)— facing fines and penalties up to $10,000. • Excess carrier payroll audit for all seven (7) agencies— new annual report — assisted by IT. • Several attempts to settle non litigated case. • Prepare cost analysis in consideration of department reorganization. • Process contract revision for defense attorney. • Complete FL Insurance Adjuster CEU course on shoulder injuries. • Receive annual report from WC consultant regarding reserve recommendations: The program is doing GREAT. • Fiscal Yearl6 ended revenue over expense. • Attend Benefits' Open Enrollment meeting. SAFETY • Attended 3 day FEMA (Emergency Management) Incident Command training. • Conducted facility inspection of Sugarloaf Fire Station at request of MCFR and provided recommendations for corrective action. • Conducted facility inspection of Fleet offices in Key West at request of PW due to possible mold concern. Employees evacuated as a result and remediation efforts underway. 24 • Conducted inspection of play structure at Bernstein Park at request of Project Management and provided recommendation for relocation request. • Attended Integrated Pest Management meeting as committee member. • Conducted HR investigation — MCFR. • Conducted field investigation of PW auto damage claim for Risk. • Investigated 10 Employee Injury Reports. • Investigated 4 Risk Management reports. • Presented Safety Orientation at NEO. ENGINEERING / ROADS • Card Sound Bridge Repair Project — Spall repair underneath the bridge is ongoing. Intermittent lane closures for deck repairs continue in the evenings. Project audit by FDOT on October 12` was successful with no findings. The project is approximately 45% complete. • Card Sound Toll Study — Staff provided comments and clarification to consultant for next phases of Toll Conversion project. Consultant submitted cost proposal for finalizing agreements with Transcore and Florida Turnpike Enterprise, developing the design/build RFP for advertising and assistance to the county during the design /build procurement process. Task order for next phase is on November BOCC agenda for approval. • Lake Surprise Estates Roadway and Drainage Improvement Project — Drainage work is complete and contractor /CEI are inspecting eight remaining structures. Contractor is continuing final grading of road base on roads being reconstructed. Paving commenced on four roads on October 18" • Stock Island I Roadway and Drainage Improvement Project — Engineer of Record revised plans to incorporate sea level rise adaptation; a public information meeting was held on October 18` several comments from public being incorporated and consultant awaiting issuance of South Florida Water Management District permit. • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — Design contract with EAC Consulting Inc. is on the November BOCC agenda for approval. Design and permitting costs, including construction phase services, were negotiated to a total lump sum fee of $353,916.24. • Key Largo I Roadway and Drainage Improvement Project — Staff completed draft front end contract documents and Engineer of Record provided 100% plans; South Florida Water Management District Environmental Resources Permit was received. • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — County staff provided direction to Engineer of Record regarding realigning roads in project. Amendment for additional surveying due to identification of additional roadway within the project limits that will be overlaid (unnamed alleys) on November BOCC agenda. Staff working with South Florida Water Management District to finalize grant agreement and staff has submitted Small County Outreach Program (SCOP) grant funding request to Florida Department of Transportation. • Pigeon Key Ramp Repair Project — Engineer of Record is evaluating State Historic Preservation Office Guidelines with respect to flexibility to address access by emergency vehicles, ADA, in engineering design alternatives. Follow up conference call with Florida Department of Transportation (FDOT) held on October 14` Additional information requested by FDOT provided by Pigeon Key Foundation. • Sexton Cove Roadway and Drainage Improvement Project Pre - construction meeting with H &R Paving was held on September 30"'. Notice to proceed with October 31s` as the first contract date was issued. Contract period is 173 days. Contractor is identifying staging areas and mobilizing equipment. a . a 25 US I Bayside Pedestrian Bridge — Contractor completed pouring concrete deck in mid - October. Change Order 2, in the amount of $7,916.50, to add additional gravity wall and railing on south side of the bridge is being drafted. Work on south side embankment and approach slabs is continuing. Engineer evaluating need for additional post construction stormwater controls. Duck Key Security District Cameras — Electrical service poles have been installed and are waiting for building department inspections. Security camera environmental boxes have been installed and require electrical service from FKEC power lines to the poles. Staff is currently working with Comcast on setting up accounts for modems. Garrison Bight Bridge Repair Project — 60% plans were submitted to Florida Department of Transportation (FDOT) for review on September 1; FDOT comments indicate a cultural evaluation is needed for this project. Additional comments state that a lead based paint survey is required prior to issuance of the Environmental Certification. Consultant is coordinating with Army Corps and Coast Guard. Sugarloaf Boulevard Bridge Replacement Project — 60% plans have been submitted to Florida Department of Transportation (FDOT) for review. Staff is awaiting confirmation from FDOT of federal grant funding for construction prior to proceeding with design and permitting. Staff has held two meetings with neighborhood representatives to discuss concerns about sea level rise. • Monroe County Traffic Signals — Staff and consultant will be scheduling fire signal pre- emption equipment installation upon receipt of new antennas. Consultant working with Big Coppitt Fire Dept. to update signal timing to current standards and re- program fire signal. • Duck Key Bridge Study — Consultant finalizing project schedule; project kick off meeting was held on November 2, 2016. • Dorn Road Repair — Staff obtained two cost proposals for repairs to the end of Dorn Road on Middle Torch, which was closed off due to road undermining and sinking. Staff is preparing contract for approval and work will begin once contract is executed. • Community Aesthetic Feature Big Pine Key — Staff is working with the Big Pine Key Chamber of Commerce to develop cost estimates for engineering design, Florida Department of Transportation approval, fabrication and installation of "Welcome to Big Pine Key" signs as directed to by the BOCC. Once pricing is finalized staff will bring task order to BOCC for approval. ROAD DEPARTMENT Lower Keys • Mulch Deliveries — 16 loads, with a total of 56 tons of mulch, savings of $6,916.00 in dump fees. • Chip /brush — 20 miles. • Right of ways mowed -15 miles. • Weed eating —10 miles. • Cold patch pot holes —1 ton. • Road sweeping — 6 miles. • Sign Technician — 74 locates; 69 signs; and, 46 posts. • Assisted the City of Key West with 2 days of Fantasy Fest cleanup with the use of labor and sweeper. Assisted the Sheriff's Office with labor and forklift to remove mobile traffic sign from freight truck. • Transported playground equipment from Bernstein Park to Blue Herron Park. • Spread sand at Higgs Beach. • Attended "I Love Stock Island" meeting on October 25, 2016. • Replaced drainage grate at 3 rd Avenue /2 Street, Stock Island. a a 26 • Recycled scrap metal and collected $37.48 for roads revenue. • Transported Social Service buses to Marathon garage for repairs. Upper Keys • Buzz bar /chipper operation — 13.2 miles. • Mowing operation — 55.4 miles. • Sweeping operation — 34 miles. • Sign Department — 25 new signs installed; 13 new sign posts installed; and, 9 locates performed. • Material pick up at CEMEX — 36.15 tons of 44 rock. • Weed eat operation —12 miles. • Shoulder work —1,203 feet, 72 tons of 44 rock used. • Sweeping operation — 34 miles. • Trash pickup —15 subdivisions, 22 bags of trash. • Bucket truck work — 7 subdivisions to remove Coconuts and trim high branches. • Stump grinding operation — 3 stumps removed. Special Projects • Trustee Re- training — October 19, 2016. • Health Fair — September 28, 2016. • Safety Meeting — September 30, 2016. Moved steel pipes to Harry Harris Park for the Parks Department. Hurricane Matthew — October 6,2 016 Completed hurricane inspections of all upper keys roads and subdivisions, including Duck Key and Conch Key, and cleared roadways of all debris. Card Sound Report Buzz bar /chipper operation — 25 miles. Mowing operation — 32 miles. Weed eating operation — 3 miles. Trash pickup — 2,700 lbs. Miles driven to pick up trash — 110 miles. TOLLS NOT COLLECTED Tolls not collected because of heavy traffic during September: $2,907.00. Tolls not collected Labor Day (northbound only): $7,174.50. Total of tolls not collected: $10,081.50 PROJECT MANAGEMENT / FACILITIES • Senior Nutrition Center- Design team requires additional electrical load testing for all new appliances. Schedule: design 60 -90 days; permitting 30 days; construction 90 days; anticipated completion is January /February 2017. • MCSO Property Locker- A/E firm producing construction documents. Schedule: design 60 -90 days; permitting 90 days, construction 120 days; anticipated completion is Spring 2017. • Crawl Key Fire Academy- Additional defects were discovered. Rescheduled to be complete by December 15, 2016. Contractor's performance has been acceptable to date. • Higgs Beach Atlantic Boulevard Relocation- Staff and city reviewing 90% drawings. • Bernstein Park- On schedule. Contractor performing satisfactorily to date. • Cudjoe Fire Station- Anticipate a revised program report to be presented at the December BOCC. a 27 • Plantation Key Government Center - In site plan review. Ten months into 10 -14 month review process. DRC review meeting scheduled for November 15, 2016. • Marathon Library- County staff performing the 60% design review. • Transfer Stations- Providing all locations with temporary facilities while we wait for permanent construction permits. Anticipated schedule: temporary permits by November 15, 2016; construction 180 days; anticipated completion is Spring 2017. • Key West Customs Border Patrol Facility- Construction has resumed. Contract is being revised as it did not include the "Buy American" clause as required. County expects additional change orders. • EOC Marathon -Task Order for programming being processed for Pike construction. • Rowell's Water Front Park- Project Management will present recommendation for design A/E at the November BOCC meeting. • Higgs Beach Sand Re- Nourishment- Task Order sent to TYLin for design services. a 28 JOB BOARD l luwlol]) --ousnIC fol 1-111 �Ilefl 1-jec- Echeo,d, Or, buotteL A C htl ev k , 7. sligy rieby hrMil. , 5,,cig.1 Ch-ge, , n illsaill. 0 1. . a " Cli, m 9 _'d, R 9-j" 't 11 14/20 1 f, kH k . 29 DtscnlvrfoN CONSTRALIC N A5K FM ALI IM tOCAIiGN SWUS I LI u 0 ILE I` I HIM I Wlo 4 -, ve.,11 CK CK MIDDLE Nomll, F.I., S 7 §, 0 r, 0. 0 0 .' 3 C-Ij - I'S 1-1p 0 e pe ill S, d U: A C K C K ur ^dT LOWER cow €R 11P-vf--tA C WC OW $ $ In "it], E, Se itre C. ­e, KeV W-I CliP C K C K -� AS - 10WE', MWER ,ill Fwdmog le-ai"o ju roder Cm s'rt, cl i - Mn-clang OAC mrtf a d $ sm,0 cto I yl nn 5 1, 2 1), 1) R 0 0 C, ol-, EAR CK dm LOW 7rl ---------- fC " o b-mo �. 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A- ml, pr P-11 0-i" 16 Sit R'l-o'i- 1-oll ea Its IS jw IY jx)w ljowell b, p 0 jo, 70000,10 tle-l" - 48 N C.Ppil� M-F, lepm,, Klimp 116 Ar,-oofy N- "Eli WWII! -Mseovmg i""e, to, Am I ,ppi- 5 49 jffe,,- Llr-, Chill- 115 85 v0WFft - oir-1,.o I -r --I,�ni-o- 5 n8j)"'o.tj 0 11 I'm R i, i - k li $3 CK DW R 00,000.00 St mr€'tez 1;c VI "Ad, St. VI'l" SS CK LOWER ,I,- ).A, 55 '0, Lo a a--! &UN-, Ss C K I Pp" &5 ut 010WIF9 kkiog wo rro o"'A' F .. 4w,"P, iS 1I5,0v£1,0Q rp. HegKS '1 6 SS IV 1 IAWi2VR ............... 0 h f . fle, igr,1pe Rni, tmg Lin S, MCC HVAC Ss lot iqW R fol 1-111 �Ilefl 1-jec- Echeo,d, Or, buotteL A C htl ev k , 7. sligy rieby hrMil. , 5,,cig.1 Ch-ge, , n illsaill. 0 1. . a " Cli, m 9 _'d, R 9-j" 't 11 14/20 1 f, kH k . 29 Correction Facilities Plantation Key Complex • Repaired the roof at the Roth Building. • Installed a 3ton A/C unit at the Plantation Key Maintenance Building. • Completed Installation of video visitation equipment. Marathon • Relocated and installed a 3ton A/C unit at the Sheriff's Hangar in Marathon. • Repaired the roof at the Sheriff's Substation. • Installed a new door on Isolation Room 5 in the detention center. • Completed Installation of video visitation equipment. Stock Island Detention Center • Conducted the first of two preconstruction meetings for the MCSO HVAC upgrade project. • Fire alann and sprinkler testing completed. • Passed annual FDEP fuel tank inspection. • Completed cleaning of laundry ventilation. • Completed installation of video visitation equipment. • Installed new loading dock leveling equipment. Stock Island Administration Building • Completed cleaning of A/C duct work. • Phase 1, removed Metro equipment from the roof. a . a 30 Monroe County Detention Center- Stock Island Percentage of customer requested work orders completed within 3 days with KPI 68 % of 123 Customer requested work orders were completed within 3 days during October 2016 160.00 140.00 120.00 100.00 80.00 60.00 40.00 20.00 0.00 Man 16Feb 16Mar — 16Apr - 16May Mune I Muly 16Aug 16 -Sep Complete 86% 82% 64% 78% 61% 65% 44% Ef KPI 0.89 0.79 0.88 1.28 1 0.63 F 1.79 1.49 1.82 1.69 WO_ Completed 3daysl 89 79 88 127 120 139 91 118 74 - wrompete T(K-- WOZooet ays Facilities Maintenance /Parks & Beaches Lower Keys • Transported and set up Supervisor of Elections equipment for early voting. • Started siding and roofing repairs on the Key West Road Departments Sign Trailer. • Completed installation of the Baypoint Park volleyball net equipment and placed sod at perimeter. • Installed new playground equipment at Higgs Beach Astro City. • Moved existing playground equipment from Bernstein Park and set up at Blue Heron Park. • Placed new sod at Harvey Government Center. • Repaired tiki but at Higgs Beach. • Repaired roof, flag pole pulley and shower at Sugarloaf Fire Station. • Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets. • Installed new sign for Key West Nutrition Center. • Repaired sidewalk tripping hazard at Key Haven. • Repair the Gato Building roof. • Installed new pulley on flagpole at East Martello. a . l {, f .0 . ., CL a 31 • Performed tree trimming at the Key West Library parking lot. • Performed air conditioner maintenance at the Key West Historic Courthouse, Courthouse Annex, Lester Building, Freeman Justice Center, Key West DMV, Big Pine Key DMV, AARP, and Library. • Performed electrical maintenance at the Freeman Justice Center, Gato Building and Key West Detention Center. • Painted Key West Library Auditorium & Children's section, Big Coppitt Park Pavilion and continued painting of the Big Pine Key Park Community Center. • Solicited, received quotes and issued request to purchase for Lower Keys Pest Control Services. • Issued purchase order for the Harvey Government Quarterly Chiller Operation Inspections. • Submitted tree permit application to do heavy maintenance on three trees at Higgs Beach Park. • Requested quotes for the re- roofing of the Key West Garage open sided bay. • Issued purchase order for the replacement parts required for the Red Jacket Fuel Equipment at the Key West Garage. Marathon Marathon Government Center • First Floor Building: painted multiple walls and moved furniture. • Delivered files to Key Largo for scanning. • Delivered furniture to and picked up furniture from Key Largo and Ocean Reef. • Begin to rearrange I floor storage room. Marathon Airport • Assisted staff with hosting Florida Agriculture Department regarding the screwworm. Provided furniture and wired an extension cord to the refrigerated storage trailer. Upper Keys Murray Nelson Government Center • Provided assistance in twenty events. • Assisted Building Department delivering a file cabinet and picking up a table at their Ocean Reef Office. • Assisted Supervisor of Elections Office with installing 3 designated voter parking spaces on the north side of the building, transporting equipment from County Buildings to storage unit B28. • Assisted IT Department with carrying electrical TV box to the moving truck for disposal of county assets. • Contractor installed three electrical pedestals throughout the park. • Repaired corrosion at southwest first floor stairway. • Contractor repaired gutters. • Resolved three plumbing issues. Plantation Key Courthouse • Replaced eight lamps. • Repaired gate combination door between carpenter shop and Courthouse. a a 32 Ellis Building • Performed some repairs in employee bathroom. Magnolia Building • Moved Carpenter Shop from Plantation Key to new warehouse. • Installed courier box. Tavernier Fire Department • Contractor repaired gym A /C. • Repaired and painted crew living room wall. • Repaired wiring for diesel fuel pump. Animal Shelter • Chipping. Key Largo Library • Pressure washed windows and the front of the building. • Replaced eight lamps and one ballast. Islamorada Library • Replaced seven lamps and three ballasts. • Repaired broken cabinet door top latch in the front desk area. • Attached a wooden memorial plaque to concrete wall outside. • Resolved a plumbing issue. • Checked all locks on sliding windows. • Resolved one A/C issue and installed portable A /C. • Contractor repaired A /C. • Special trimming due to the 50"' Anniversary Celebration on November 1, 2016. Spottswood Building • Assisted Social Services Department moving furniture in the supervisor's office. • Assisted Project Management carrying old furniture to a truck. • Replaced three lamps. Senior Center /AARP • Repaired A /C. • Repaired uneven floor. • Resolved a plumbing issue. • Assisted Senior Center cleaning a freezer. • Repaired gutters. Islamorada Translator Site • Removed and disposed of a fence. • Two disconnected utility poles were taken down and disposed of. 33 Harry Harris Park Demolished four dugouts. Contractor installed four chain link dugouts. Repaired equipment house roof. Friendship Park Repaired two spring riders and a bench which needed to be affixed. Key Largo Community Park and Duplex • Installed outlet in the baseball dugouts. • Removed sod from the baseball field areas. • Installed irrigation system on both baseball fields. • Contractor installed sod and grass on baseball field areas. Painted three pavilions, some areas of the concession stand, and the crew room. Notes • Preventive Maintenance completed for some HVAC units. • Performed a safety inspection at the Skate Park in Key Largo Community Park. • Performed playground high frequency inspection for all Upper Keys Parks with playgrounds. • Supervisor attended the Integrated Pest Management meeting on October 14, 2016. • Performed tentative preparedness and follow up for Hurricane Matthew. • Harry Harris Park was scheduled for softball and baseball practices and tournaments. • Rowell's Waterfront Park is supporting Pumpout USA Florida Keys providing temporary storage of pump out vessels & vehicles during hurricane season whenever necessary. • Rowell's Waterfront Park is supporting Mesquite Productions providing one portion of the park as basecamp during the filming of "Bloodline" in the keys. • Harry Harris Park and Sunset Point Park held an event for the filming of Island -HGTV • Drove to Stock Island to delivery old furniture from Roads Office. • Assisted fire station exploratory drilling and testing for ground contamination. • Provided assistance in the replacement of MP2, Facility Dude with A/C and electrical generators checking. • Upper Keys (Key Largo area) held an event for the Everglades Bicycle Club /EBC Speedway Century Freedom Ride for Wounded Veterans. FLEET MANAGEMENT • Garage staff completed monthly safety training (Fire Prevention). • Completed annual inspection on Marathon alignment lift. • Received and processed new road widener equipment for Road Department. • Adjusted FY 2017 costs /rates in Fleet computer. • Key West Garage rebuilt and repaired 3 welding torches and 1 oil caddy. • Provided new cleaning equipment storage cabinet at custodian's request. • Requesting quotes for portable equipment lifts for Fire Rescue. • Requesting quotes for repair and /or replacement of HD tire machine. • Requesting quote for drive -on lift corrosion repair. • Requesting quotes for new Airport Batwing mower and tractor. • Requesting quotes for new Solid Waste Department tractor and boom mower. • Requesting quotes for 2 new storage trailers for Public Works Departments. • Requesting quotes for new Nissan pickup for Growth Management Department. a a 34 • Requesting quotes for new plug in hybrid for Extension Services. • Researched and ordered 4 new vehicles for Growth Management Departments. • Repaired oil leak on 9,000 lb. lift in Marathon Garage. • Organized hazardous waste storage drums at all garages. Labels for contents identification pending. • Implemented new monitoring process for assignment of small tools and equipment. • Replaced shop creeper for Marathon Garage. • Solid Waste Department recall and warranty repairs completed. • Six staff members scheduled for Blood Borne Pathogens and Defensive Driving training. • Two staff members scheduled for Microsoft Word Fundamentals training. • One staff member attended Microsoft Outlook Intermediate training. • Researching undercarriage pressure washing for Fire Rescue. • Researched undercoat product for Fire Rescue Department. • Replaced defective engine hoist equipment in Key West and Marathon Garages. • Worked overtime to repair Medical Examiners emergency power generator. • Held Lead Mechanic Staff meeting at Key West Garage. • Three garages combined provided preventative maintenance and completed approximately 140 unit safety inspections. • Five vehicles temporarily removed from service due to pending safety recall. • Three garages combined opened and /or completed approximately 300 work orders. • Three garages combined processed and distributed approximately 9,500 gallons of unleaded gasoline and 4,000 gallons of diesel fuel. • Working with Airport; to resolve tire wear problem with Fire Rescue truck. • Working on bid package for new fuel delivery contract. • Began pilot test program on a Fleet assigned vehicle with GPS provider. • Processed new electric vehicle for Facilities Maintenance Department. • Processed monthly Preventative Maintenance Inspection Due reports for County, Sheriff, and Health Department units. • Processed monthly fuel billing accounts receivable. • Processed monthly fuel billing School Board accounts payable. • Processed monthly invoices for Not In- Program unit agencies. • Processed daily /monthly parts and supply accounts payable invoices; approximately 250 total invoices. • Processing accident repairs for various Departments. • Processing factory safety recalls for various Departments. • Verified toll by plate invoices for various Departments. • Working with Flamingo Oil; standardization of garage oil/lubes. • Completed 20 apparatus inspections and documented needed repairs for Fire Rescue. • Receive approval and posted new mechanic position for Fire Rescue equipment. • Met with Fire Rescue Staff for second time laying out new in -house inspection, maintenance, and repair program. • Began conversation with State of Florida's Florida Highway Patrol, Florida Fish & Wildlife Conservation Commission, and Florida Department of Environmental Protection regarding Fleet assistance with speedometer calibration and /or vehicle maintenance. • Assisting Fire Rescue with surplus vehicle disposal. • Working with Property Manager and County Attorney; addressing written policy for purchasing, selling and disposing of county vehicles. • Continuing upper keys and lower keys garage facility repairs and enhancements. • Continuing preparation upcoming vehicle and equipment surplus sale. a a 35 • Continuing preparation disposal of obsolete and /or defective junk items. • Continuing Marathon Senior Citizen Center generator repairs. • Prepping Fleet bulk supply, delivery and storage truck. • Working on repair of Upper Keys Road Department clam truck. • Purchase (pending) for Road Department front loader forks. • Purchasing personal safety equipment items for mechanics (foul weather gear). • Ordered new HD lift gate for Facilities Maintenance Department truck. • Completed upper keys garage generator replacement. • New employee training, cross training and /or refresher training for all Fleet employees ongoing. • Preparing to evacuate Fleet offices for unplanned demolition and construction. SOLID WASTE MANAGEMENT Recycling Department • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential solid waste and recycling services. • Staff received 162 phone calls and answered questions on recycling, HHW, bulky item disposal, etc. • Staff met with Managers of Flagler Village and Banyan Grove on Stock Island. Management was requesting help on increasing recycling in an effort to lower their garbage bills. Staff provided pricing on larger recycling bins that would help. Staff also provided recycling brochures for each tenant to help in educating them on what is recyclable and what is not. • Staff helped with household hazardous waste collections and storage at the Cudjoe Key and Key Largo collection centers. • Staff met with the owner of Roostica Restaurant on Stock Island. Roostica is looking to start recycling. Staff provided cost estimates and recycling options for Mr. Mongelli. Staff provided recycling information for his employees to help if the owner decides to start a recycling program. • Staff met with the owner of Food for Thought in Marathon concerning the lack of recycling by other tenants. Mrs. Meade was one of only two tenants in the plaza recycling. Staff provided information about recycling to the other tenants and discussed the cost savings associated with recycling. • Staff has been training with the county scale masters at all three transfer stations. Staff will serve as a backup scale master in case of an employee's illness or emergency. • Staff met with Bluewater Apartment's manager about starting recycling on their property in Key Largo. Mrs. Burke has asked for the smaller 18 gallon recycling bins for each unit. Staff requested these from the franchise hauler and will follow up to insure these are provided. Staff also left recycling brochures for each resident to pick up from Mrs. Burke's office. • Staff continues to collect wine corks from the collection locations that were set up throughout Monroe County. Staff has collected 45 gallons of corks for recycled art. Hazardous Material Department • Staff held six household hazardous waste (HHW) collections in October and accepted material from 123 Monroe County residents and 6 businesses. • Staff filled 19 boxes of electronic waste during this month and is expected to be recycled. • Staff recycled over 400 lbs. of lead sealed batteries and 80 lbs. of rechargeable batteries. • Our Hazardous and E -Waste Commercial Collection participants included: Protech e Southernmost Signs, Waste Management, Tropical Tech, Salvation Army, and one local business. • Staff crushed 285 fluorescent and mercury containing bulbs in house. • Staff recycled 360 gallons of contaminated fluids. • Staff bulked 220 gallons of latex paints and 55 gallons of oil based paints for recycling. a . a 36 M 100,000 90,000 80,000 70,000 FY13 60,000 tA 50,000 FY14 40,000 FY15 30,000 FY16 20,000 FY17 10,000 CV Emergency Services: • Training academy classroom construction underway, repair work in progress, plans of completing remedial work in October. • Monroe County Fire Rescue (MCFR) refurbished Ladder Truck has arrived back in to the County and we are in the process of placing equipment back on the truck to place into service after conducting an operational in- service training class. • New Air Packs, RIT bag, and Pack Tracker placed in- service all stations. • Continued progress with Cudjoe Fire Station 11 architectural design plan. EMERGENCY MANAGEMENT • EM continues to monitor and participate in meetings and planning regarding the Zika outbreak. • Hurricane Matthew had EM staff monitoring and managing the incident. • EM continues to participate in the management of the screwworm outbreak. EMS /TRAUMA STAR • New Helicopter (N911RR) placed in service on October 24 • Trauma Star flew forty -six (46) patients to mainland hospitals for definitive care in the month of October. • All Flight crews completed FAA required differences training for new Helicopter (N911RR). • Three (3) Flight Crew Members attended a two day Advanced Trauma Life Support Course at University of Miami. • Created training video for LifePort Stretcher /Two patient configuration for new helicopter, video uploaded to TargetSolutions. • Conducted ACLS /BLS re- certifications Part 2 practical skills for one - hundred -four (104) fire rescue firefighters. 37 • Conducted In- service training on Disposable CPAP's, Bougie's, Pediatric I -gels, Stablok immobilizer, New Trauma, Stroke, and STEMI field forms for ninety -six (96) personnel. • Conducted Helispot training, including launching procedures, Patient packaging, landing / marshalling procedures and new (N911RR) helicopter differences for ninety -six (96) fire rescue firefighters. • Received patient follow up information and patient outcomes on twelve (12) Trauma Alert Patients. • Flight Medic assessment process for (8) Paramedics completed. • Paramedic Preceptor assessment process for (4) Paramedics completed. • Special detail provided three (3) staffed ALS units for medical transports during Fantasy Fest parade in Key West. KWIA (EYW) • 16 ARFF personnel attended one of three ARFF Live Fire Training sessions, hosted by NAS Key West Emergency Services. This satisfies the FAA annual ARFF Live Fire requirement. Completed the quarterly (Periodic) Airfield Inspection. Transferred and Delivered 16' Zodiac to Upper Keys Roads and Bridges FIRE MARSHAL Lower Keys • Completed thirty -one submitted construction plans for permitting in the Lower Keys. • Reviewed one Major Development Review for Growth Management. . • Reviewed two special events and fireworks application, providing comments for approval • Conducted fire investigations; September 25, 2016 structure fire and October 19, 2016 structure fire. Continuing to monitor progress of installation of nineteen new fire hydrants. Upper Keys • Completion of Inspections for Ocean Reef Medical Center expansion project. • Finalizing inspections for New Senior Center and planning meetings for Major Hotel Renovation in Key Largo. • Fire Prevention Week presentations countywide at schools and daycares. FIRE ACADEMY /TRAINING • Target Solutions — continuing education and SOP training, online. • Multi- agency training, facilitated by MCFR Training Division, hosted by Islamorada at Coral Shores High School; MCFR, Islamorada Fire and Key Largo Fire in attendance. Topic covered — Ladder Truck familiarization. • New Hire Orientation for Four new hires including Live Fire Training. • Community CPR class 10 persons. • Fire Extinguisher training for all of Mosquito Control, roughly 70 personnel. • Battalion Chief testing for 4 personnel, Scenario and Interviews. a 38 Social Services: OAA, Older Americans Act Programs Nutrition (Information in this section is for the period 8/21/2016 - 9/20/2016: • C -1 Congregate Meals totaled 1018 units during this period. • C -2 Home Delivered Meals Hots totaled 285 units, and Home Delivered Meals Frozen totaled 3465 units. In -Home Services (Information in this section is for the period 7/21/2016 - 8/20/2016): • III -B Chore: 49.75 units this period, 212 unit's year -to -date, 5.5% achieved. • III -B Screening and Assessment: 3.5 units this period, 61.5 units year -to -date, 71.74% achieved. • III -B Homemaking /Personal Care: 451.25 units this period, 3023 units year- to- date,30.99 % achieved. • III -E Screening and Assessment: 5 units this period, 63 units year to date, 55.93% achieved. • III -E Chore: 0 units this period, 2 units year -to -date, 0% achieved. • III -E In -Home Respite: 67.25 units this period, 572.25 units year -to -date, 14.18% year -to -data achieved. • III -E Facility Respite: 513.25 units this period, 3835.75 units year to date, 51.60% year -to -date achieved. Non -OAA Programs CCDA (Community Care for Disabled Adults) for August 2016: • Case Management: 7.50 units for the month were produced • Homemaking: 77.50 units for the month were produced • Home - Delivered Meals: 25 meals for the month were provided • Personal Care: 26.50 units for the monthly were produced CCE (Community Care for the Elderly) for the period 7/21/2016 - 8/20/2016: • Case Management: 75 units for the period and 91 unit's year -to -date. 11.56% achieved year -to- date. • Case Aide: 5.50 unit achieved and 5.50 unit year -to -date, 1.84 % achieved year -to -date. • Companionship: 9 units achieved and 15 units year -to -date, 1.31% achieved year -to -date. • Home Modification: 0 units achieved and 0 units year -to -date, 0% achieved year -to -date. • Enhanced Chore: 0 units achieved and 0 units year -to -date, 0% achieved year -to -date. • Chore: 36.25 units achieved 59.75 units year -to -date, 47.09% achieved year -to -date. • Homemaking: 632.25 units for the period and 1,015.75 units year -to -date 16.06% achieved year - to -date. . • Specialized Medical Equipment: 2 unit for the period and 2 unit year -to -date, 2.68% achieved year -to -date. • Personal Care: 632.50 units for the period and 1,023.00 units year -to -date. 18.96% achieved year -to -date. • Respite: 256 units for the period and 427 units year -to -date. 44.01% achieved year to date. CCE overall is at 18.65 % achievement. 39 ADI (Alzheimer's Disease Initiative) for the period 7/21/2016 - 8/20/2016: 232.75 units were produced for IN HOME RESPITE and 365.50 units year to date, 8.28% achieved to date. 263.5 units for this period for FACILITY RESPITE and 681.75 year to date 13.88 % achieved to date. HCE (Home Care for the Elderly Program) for the period 7/16/16 - 8/15/16: 15 billable units this period 15 billable units year -to -date at the beginning of the contract year, 7.14% achieved. Monroe County Transit Department Activity for October 2016 One -way trips provided: 1,579 Unduplicated clients served: 224 Special Needs Clients registered: 560 Deposited Revenue: $591.00 Periods Expenditures: $18,939.70 Percentage Spent Fiscal YTD: 1.96% Social Services Department — October 2016 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 601 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stam benefits, where the closest food bank is located, how to report suspected abuse, or to find out what availabl services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals 432 Unduplicated Welfare client households that received service 132 New Welfare cases receiving service 42 Low Income Home Energy Assistance Program cases- 29 $7,025.00 Low Income Crisis Assistance cases — 55 $12,928.59 Home and field visits 29 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 247 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. a . a CA 111 BAYSHORE MANOR Bayshore Manor's current census is thirteen residents. The current census is four private pay, seven subsidize and two short term residents. Bayshore Manor provided 634.75 hours of OA3E respite care and 0 hours of CCE care this month. Bayshore Manor has seven OA3E clients. There are three clients on the waiting list. Revenue for October 2016 $27,829.88 Expenditures for the same period $29,663.93 Percentage of the budget spent year to date 3.81% a . a 41