Item S06BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
f
T$ne Florida Keys ( , 1 . Mayor Pro Tem George Neugent, District 2
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�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: S.6
Agenda Item Summary #2326
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
Not applicable
AGENDA ITEM WORDING: Approval of Amendment No. 13 to the contract for Engineering,
Design and Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide Construction Engineering, Environmental
Inspections And Construction Administration Services in the amount of $88,612, related to Canal
483 muck removal, backfilling and air curtain project in Key Largo, Monroe County, Florida.
ITEM BACKGROUND: The Canal 483 in Rock Harbor between Grouper and Bonito Lanes in
southern Key Largo was selected utilizing the Canal Management Master Plan ranking criteria. The
organic removal, backfilling, and air curtain project is the first combination muck removal and
backfilling project to be conducted. It is designed for muck removal to depths greater than - 6 feet
Mean Low Water with subsequent backfilling. Monroe County's Comprehensive Plan Amendment
Policy 202.8.6 allowed an exemption to Policy 202.8.4 only for the first two organic removal
demonstration projects to be completed with dredging below -6 feet Mean Low Water without
backfilling. Policy 202.8.6 specified that prior to results of 2 years of monitoring at the first two
sites, additional organic removal projects to depths exceeding -6 feet Mean Low Water need to
include backfilling.
PREVIOUS RELEVANT BOCC ACTION:
• 12- 11 -13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
• 02- 19 -14: Approval to negotiate a contract for the design and permitting of the canal demo projects.
• 05- 21 -14: Approval of contract with AMEC for design, permitting, field assessment tasks including bathymetric
surveys, mangrove assessment, tidal studies for hydraulic modeling and geotechnical studies; project
management and engineering support during construction for six (6) of the seven (7) demonstration canals in
unincorporated Monroe County. The Eden Pines "Pumping" project was not yet included.
• 9- 17 -14: Approval of a Grant Agreement S -0723 from the Florida Department of Environmental Protection
(FDEP) for funding of services for engineering construction support services and the installation of a culvert on
Canal 4472 Geiger Key that is the 3rd ranked canal demonstration project in the Canal Management Master
Plan for culvert installation. The project will be funded up to $100,000 in funds provided by FDEP, the County
will fund the remainder.
• 9- 17 -14: Approval of Amendment No 1 to provide additional services related to engineering support during
construction for the 3rd ranked culvert demonstration project at Canal 4472 Geiger Key as funded under DEP
grant S -0723.
• 2- 18 -15: Approval of Amendment No. 2 to change the company naive from AMEC Environment &
Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure, Inc. and add the subcontractor
`Davis Environmental Solutions'.
• 5- 20 -15: Approval of Amendment No. 3 to extend the contract expiration date from June 30, 2015 to December
31, 2015 at no additional cost to the County.
• 7- 15 -15: Approval of Scribner error correction to Amendment No. 3.
• 7- 15 -15: Approval of Amendment No. 4 to provide additional funds for Construction Administration and
Construction Engineering Inspection Services for the Organic Removal project at Canal 4266 in Big Pine, and
add overall project management services from July 16, 2015 through December 31, 2015.
• 10- 21 -15: Approval of Amendment No. 5 to increase the scope of services at Canal 4290 in the Avenues in Big
Pine Key for additional budget for Construction Administration and Construction Engineering Inspection
services.
• 12- 09 -15: Approval of Amendment 46 for an extension of project schedule, update of travel rates, and
reallocation of existing funds between project tasks.
• 1- 20 -15: Approval of revised Amendment 46 which included missing Exhibits.
• 3- 23 -16: Approval of Amendment 47 to increase the scope of services and provide for an extension of time, to
provide Additional Engineering Services related to a new sixth Canal Restoration Demonstration Project.
Services include: Additional Assessment, Design, Procurement, Access Coordination, and Pennitting Services
for a Canal Restoration Demonstration Project for a Combined Organic Removal and Backfilling restoration at
Canal 484 in Rock Harbor, Monroe County, Florida.
• 3- 23 -16: Approval of Amendment 48 to provide Additional Assessment, Procurement, Access Coordination and
Pennitting services for a demonstration project for In Situ Muck Aeration at Canals 459, 448, 479 and 480 in
Key Largo, Monroe County, Florida.
• 04- 20 -16: Approval of Amendment 49 for an internal reallocation of funds to fund the CEI services for the 4277
Culvert and the 4266 and 4287 air curtain installations, and minimal technical review for the air curtains O &M
operations.
• 05- 18 -16: Approval of Amendment 410 to fund the technology evaluation for the 4278 Eden Pines in Big Pine
Key, Florida.
• 06- 15 -16: Approval of $50,000 FDEP Grant to fund a portion of the installation of the air curtain at Canal 4290
in Big Pine Key, Florida.
• 08- 17 -16: Approval of Amendment 411 for an internal reallocation of funds to fund the assistance of the
planning and preparation for the November 14, 2016 Canal Workshop and new funds for design, permitting,
and procurement assistance for the installation of the air curtain at Canal 4290 in Big Pine Key, Florida.
• 09- 21 -16: Approval of Amendment 412 to provide Additional Assessment, Design, Procurement, Access
Coordination, and Pennitting services for a demonstration project for Backfill at Canal 492 in Tavernier,
Monroe County, Florida.
CONTRACT /AGREEMENT CHANGES:
CEI services for C83 canal construction
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment No. 13 signed
FINANCIAL IMPACT:
Effective Date: November 22, 2016 Expiration Date: June 30, 2017
Total Dollar Value of Contract: A13 — $88,612
Total Cost to County: A13- $88,612
Current Year Portion: $88,612
Budgeted: Yes
Source of Funds: Infrastructure Tax Funds
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount: Grant: No
County Match:
Insurance Required: Yes, as specified under the original AMEC contract.
Additional Details:
09/21/16 304 -23000 - PHYSICAL ENVIRONMENT
$88,612.00
REVIEWED BY:
Rhonda Haag
Completed
11/05/2016 2:30 PM
Pedro Mercado
Completed
11/06/2016 1:36 PM
Budget and Finance
Completed
11/07/2016 10:17 AM
Maria Slavik
Completed
11/07/2016 11:03 AM
Kathy Peters
Completed
11/07/2016 12:32 PM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
AMENDMENT NO, 13
TO THE CONTRACT
FOR
ENGINEERING, DESIGN AND PERMITTING SERVICES
FOR THE
CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO, 1.3, dated October 19, 2016, is entered into between the County and the
CONSULTANT, to the Contract For Engineering, Design And ,Pertnitting Services, dated the 21"
day of May, 2014, as amended September 17, 2011 (A1), February 18, 2015 (A2), May 20, 2015
(A3), July 15, 2015 (A4), October 21, 2015 (A5), January 20, 2016 . (A6), March 23, 201E (A7 and
A8), April 20 2016 (A9), May 1.8, 2016 (Alta), August 17` 2016 (A11), and September 21,2016
(Al2) by and between Monroe County Board of County Commissioners, "COUNTY," and AMEC
Foster Wheeler Environment & Infrastructure, Inc,, "AMEC ".
WITNESSETH:
WHEARAS, the CONTRACT provides for engineering and construction oversight services for the
canal demonstration projects; and u
WHEREAS, the organic removal, backfilling, and air curtain installation project Canal #83 Rock
Harbor construction contractor Adventure Environmental Inc. provided a 120 day construction
schedule for which AMEC CEI services will be required; and.
WHEREAS, AMEC will provide daily engineering and environmental site inspections and
construction administration services for the construction activities; and
WHEREAS, funds are required to fund the CEI onsite inspections by AMEC for the time needed for
the project; and
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated herein,
and for other good and valuable consideration, the sufficiency of which is hereby acknowledged,
COUNTY and AMEC agree as follows:
1. AMEC will provide the scope of services as specified in Exhibit "A -I3" attached and made a part
of this AMENDMENT No. 13. The minimum services will include construction engineering and
environmental inspections and construction administration services for the Canal #83 orcyanic
removal, backfilling, and air curtain PROJECT.
2. This AMENDMENT No. 13 provides $88,612 in new funding for the completion of the
construction engineering and environmental inspections and construction administration services for
the PROJECT in Ivey Largo. The overall. CONTRACT value will change for this task from the
current One Million Seventy Thousand Nine Hundred Sixty Five Dollars and Forty Four Cents
(1,070,965.44) to an amount not to exceed One Million One Hundred Fifty Nine Thousand Five
Hundred Seventy Seven Dollars and Forty Four Cents (1,159,5
Paize 1 of Amendment No. 13
IN WITNESS WHEREOF, each party caused this AMENDMENT Nth. 13 to be executed by its duly
authorized representative on the day and year first above written.
(SEAL)
Attest: CLERK
By:
Deputy Clerk
Un
Mayor /Chairman
Title:
Date: �.
• • __ FEM -W
On this() day of O before me, the undersigned notary public,
Personally appeared e riul t ,'- r> , kno n to met ' the
Person whose name is subscribed above or who produced
As identification, and acknowledged that he /she is the person who executed the
above Amendment No. 13 to Engineering and Design agreement with Monroe County
for the purposes therein contained.
B y � 4 -
2 t Zn J L4:12 62
Print Name
My commission 3Z? c4, .
Pa- e 2 of Amendment No. 13
{F[I
MAGGIE PROENZA- KANAKIS
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Notary Public - Stag of Florida.
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My Comm, Expires Mar 20. 2019
Commission #r FF 179176
Bonded through Nationaf Notary Assn,
Seal
EXHIBIT A -13
Amec Faster Wheeler's SCOPE OF SERVICES
A. Construction ,Support Services and Engineering during Construction at Canal #83
Organic Removal, Backfilling, and Air Curtain Installation
1. Scope of Work:
Amec Foster Wheeler will provide construction engineering and environmental site inspections and
construction administration services for the Canal #83 Project. Adventure Environmental Inc. was
selected as the construction contractor for the Canal #83 Project and provided a 120 day construction
schedule for completion. Below are the services to be provided:
a) Site Inspections; Amec Foster Wheeler will provide up to five fours of onsite oversight for
the project Monday through Friday during field construction activities through March 2,
2017 and prepare daily work reports showing contractors activities, equipment, maintenance
of traffic and environmental compliance.
b) Construction Administration — Amen Foster Wheeler will provide consultation and advice
to County regarding the !Contractor's performance of the Contract. Amec Foster Wheeler
will liaise with the County, homeowners, and other stakeholders as necessary to administer
the construction contract through the estimated March 2, 2017 project completion date.
2. Deliverables:
Daily work. reports
Progress pay estimates with back rap documentation
a Final Pay Estimate with back up documentation
Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Progress and Final Photographs (Electronic Files)
3. Budget: 88,612
A detailed cost spreadsheet is attached. Additional staff may be utilized as per the contract rate
schedule.
4. Estimated Completion Date: Total Project Completion date of March 2, 201T
Paae 1 of'Exhibit A -13
Amec Foster Wheeler Environment & Infrastructure, Inc.
2015 Schedule of Fees
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
$71,00/hour
Staff 11
$77.00/hour
Project
$86.00/hour
Senior
$109.00/hour
Principal/Project Manager
$155.00/hour
Senior Principal/Senior Project Manager
$159.00/hour
Chief Engineer/Scientist
$194.00/hour
B. Technical Services (Engineering and Science)
Technician I
$45.00/hour
Technician 11
$55.00/hour
Senior Technician I
$60.00/hour
Senior Technician 11
$70.00/hour
Project Administrator /Project
Coordinator/Subcontract Administrator/Project
Accountant
$75.00/hour
Technical Writer/Document Production
78,00/hour
CARD /Draftsperson (includes PC/CAD) I
$66.00/hour
CARD /Draftsperson (includes PC/CAD) 11
$101.00.hour
Admin I
$40-00/ho
Admin 11
$52.00 /hour
C. Surveying Services
Field Surveyor I
$43.00/hour
Field Surveyor 11
$47.00/hour
Survey Technician I
$67.00/hour
Survey Technician 11
$72.00/hour
Survey Chief
$75.00/hour
D. Information Management
Software Engineer
$92,00/hour
Data Technician
't132.00/hour
Senior Software Engineer
$162.00/hour
Business Analyst
$132.00/hour
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup.
|i Expenses
A. Travel Expenses
1. Transportation: Company pickup truck/personaUvehicle, permile — mvrenta|lowable rate per
County and Florida State Statutes
a. Company pickup truck per day $7I00
b. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
Samples of waste will be disposed by permitted methods after a determination is made that the waste is
defined byR[RA1obehazardous. Due to the requirements for some hazardous assessments, disposa|
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00/day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00/day (min 2 days)
Underwater Camera Equipment/Video up to 50
$1,900.00/day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00/day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
In-house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
III. Subcontract
Subcontract services will be invoiced at a cost multiplied by 115