Item S11BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
f
T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2
t� ) ��` ��
�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: S.11
Agenda Item Summary #2371
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
Not Applicable
AGENDA ITEM WORDING: Authorize entering into Amendment No. 9 with Erin L. Deady,
P.A. to provide a 60 day extension of time and to add $30,740.00 in additional tasks to complete the
Pilot Roads Project.
ITEM BACKGROUND: This Amendment No. 9 extends the amount of time to complete the tasks
from November 30, 2016 to January 30, 2017. The amendment also provides for additional outreach
and meetings tasks which were not originally anticipated. Because these are demonstration projects,
it was difficult to determine the exact amount of work effort up front. The time extension is
requested to finalize the tasks for completion of the Pilot Roads Project, to provide adequate time for
completion of modeling, design alternatives, cost benefit analysis, internal coordination, public
meeting preparation and Board of County Commissioners review time. Tasks added include public
meetings and two (2) BOCC presentations regarding the final Project Report.
PREVIOUS RELEVANT BOCC ACTION:
7- 17 -13: Approval to advertise an RFP to develop a Sustainability Action Plan with Climate Change and
Energy Savings Initiatives. The RFP included a request for the base Sustainability Plan plus any optional
services that would help the County prepare for a fully sustainable future.
10- 16 -13: Approval to negotiate both the sustainability base contract and the additional climate modeling
services.
11- 20 -13: Approval of the contract with climate change and energy savings elements.
03- 19 -14: Approval of Amendment No. I to modify task and deliverables schedule.
02- 18 -15: Approval of Amendment No. 2 to add outreach components for sea level rise workshops in the
middle and lower Keys.
07- 15 -15: Approval of Amendment No. 3 which was a schedule revision with no additional deliverables.
09- 16 -15: Approval of Amendment No. 4 which added a single modeling run.
10- 21 -15: Approval of Amendment No. 5 to add additional modeling tasks and extend the contract.
12 -9 -15: Approval of Amendment No. 6 for a pilot project on integrating stormwater, tidewater and road
elements in two communities for sea level rise adaptation and to extend the contract.
03- 23 -16: Approval of Amendment No. 7 extending time to incorporate public and BOCC comments into
GreenKeys Plan and develop design alternatives for the Pilot Roads Project.
CONTRACT /AGREEMENT CHANGES:
Additional Scope and Extension of Time 11/30/16 to 1/30/17
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
A9 Deady signed amendment
FINANCIAL IMPACT:
Effective Date: November 22, 2016
Expiration Date: January 30, 2017
Total Dollar Value of Contract: $30,740 for A9. ($344,673 for the overall contract.)
Total Cost to County: $30,740
Current Year Portion: $30,740
Budgeted: Yes
Source of Funds: Sustainability
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Already specified in the original contract.
Additional Details:
REVIEWED BY:
Rhonda Haag
Completed
11/07/2016 10:57 AM
Pedro Mercado
Completed
11/07/2016 12:26 PM
Budget and Finance
Completed
11/07/2016 1:12 PM
Maria Slavik
Completed
11/07/2016 1:12 PM
Kathy Peters
Completed
11/08/2016 11:41 AM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
V:NTT NO. 9
TO T II E CO 04 TR A ('T FO R
1) F: VF I � 0 RN I f, N T 0 1 A S Ej STA I N A B 11, IT Y A CH 0 N I'LAN
\NTVII ENLkGVAND CTINIATE IPHA143E INITIATIVES a
R EMI TEAN
N 10 N R 0 1: CO UNTY 2
AND FRIN L. DEADY P,A, CIL
0
E
I HIS AMENDMENT MY It Mictive as of FAnymbe �2, 2016. made to the AMUENAEAVI a
dated December 11. 2013. as arnendedApril 16 2014 (M). I'Mmay IS, 2015 (A2), JUI)' 15, '
2015 WL SeMeniber 10, 2015 04), Muker 21, 2015 W), December Q, 2015 (. 6), March W
23, 20m (M) arid AQUISt 17, 2010 (AS) is made and entered into dais by MC )N MiN FY
( VVV), a INOWal subdi\ ision of ke Stale of Florida. whose address is 1 100 Sirnonton '
Street, Kc) "'est., Florida 33040 and FR IN L DFINDY P.M (AMNSULT ANTI - y whose
mkiress is I I I I Hylvoluxo Roal Strife: 207, Imam FL 33461 L2
\V' VYN E S S FTJ I
\N'liEREAS. the MUNTY has nigaged thic scr, ices Q' the CONSK UNNI to develop the
COUINTY'S Sustainability Aclimmi Plan and to J)ro\ sea level rise 111o an d ()LItreaC
services: mul
MTEREAS. the MNSUI TAN T has 1wovid"I successful sea YJ nse nuRkhng and InIhic
oulmach inectings for residents of the Key: aired
\VIIIi:REAS, die CONSUIJANT is dcHning Future lidal KlUdatu"i Areas & mv pikil
cmimunitics; idQvilifying, Le\& of' Service aml Design Response AIternati\c in mo pilot
COMMUnitiC', i rratl eStablishiiq Response Micies Wr two pipit comrrturatic, (collectivel� "Hot
Roads Projccl and
\VLIEREAS. Klihmml mc and Mirt is needed I'M the public Molioncim and Board ot'
County Com In is�,i onCrS bricfings rukoed to the Pilot Roads component of tire project; and
TAIIEITFAS. the COI dcbrcs u) cxwnd %; time allo"al Aw compkiumi ofthe KNA Roads
PRyci u, Januaq 31, 2H 17: and
\\ HULL.REAS. addilionaJ I ds are necessary It) lind the additional scr for lho: road-s projcct
mmv 'mumPURK Wr wini in mmulervion of the rnmal ccamiants aml promises v,
hercinaflur set Wrth and of the AMU pcirkrounce of such c'momants amd Conditions, the
(TAXTY and CONSIT VAN F do hcwhy agree as NOW" sr
CONSM, 1 ,'1M MhAl limilue the rernanning tasks rck�tcd to zhc° Swlainalhdi() Action
Plana In tllc IU%ked SOYL IMMACUS Exhihh A
Page 1
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Deput Clerk
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NIONRO' COVNTN' BOARD X91° COUNTY
COMMISSIONERS
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ERIN L. DEADY, P.A
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Scop e of' Ser %ices
l lac C°ttNItii'I.1A1 1 �4III ai,sist tine Count) 44'ith filkall /mu tile; dCIINe.ralbIc's CL
ilae CON l R: C I on Ole C.ireciiKe4s! S'tlst,ain,alarlitv Action I'kma The (°O`,SL F1 . I . AN'_I . 44III fin<ali /c:
the tIe`li4 carablcs aas P611, 4's:
Pilot Roads Project. ,.. Ilia (()` st L - I A V1 e4 ill hn"llI/C tllc 44trrk LIJ - Idc =, the I'llOt Pic d(k
SCOI`C O ser4 ]CC,' irac°Ierc1111g.
Dc °te°t laalne l ltlertlira<1 11 c\4 ultra €.eN and Prohaahlilities- GIG m al~tl — and shaapeii1cs
44IlIe+ rel)reserat a't7i1l1aatlrtII iraelnclaati011 Ic'4cls, inclticl rli," itlUIatrfieel I?rOlaa €allrtV IOCIs
teased ml existim) work eonilaleted Ill the t.ircciiKcrs efll rt mid that 44111 Iac 11I1(latetl 01
refilled as ncc:es , sriiN "Itit nc4e dam.
Define l LOurEe "l l(hil flaundation Areas
Determine .`'L,R rates to app to ralala} (hr(IClr�h coordination
* Dee e°lop - 1 Idal llarintlatieala ,` lrat) SilIg lnelerCJIM� Sl_I
DQcvc;lcala € stimate ol'C'cambineel Hood Ice c.l Probabilities
lcicntify level of ervHx and Design ResPonse AIterrlaaa04es
* Detellillne I:C4(d of Service l ar ets li)r Pilot €~ta,rat:l44ar s
I. OCI I'OIC11ti,al l.)esi�—'rl Resl MAI C'(ISt Lstllrl atc"°
Dc4clop .€ task Memoraarttltalaa Draft and Iintal tiiatlirat"ti r2a�eaac r' IlaciLill) t tltlllaita� t €ac
cliaaltld_`trc can level of Service 'Illd aIlso those peel n'ainal \ .lesr rieconlllacntlat m)i
iclenlifiecl fear e ;Bala ctilalraltarttty.
• L'SlIlblisla RcslNailsc C'011Cic;s liaa' IM10t c:crM111r.Inlflc°s
• Develop I)wsloll Mafrir
• [)c4cl( )I] 1'I c,rifilr,atitala "4fethocll
• Dcrclop Polio ,Intl Orchn,ince RCI)i,Il�esr l�I`aaft arael final r€la <It't c?r °a I�cllr�:ics aallci
prual rvL:onam—Icnd atrslats mid Final �Vorhsla,Ii oil Del I\ ci
IIic: ('0NSI,'I.lAM 44'11 41,sist the £ ciilnt4 Ml Hass task and bUilcl IIIX)II \\01 NII
dCO nalallSlacel etTlelel tile.° CON "LI RAC on the Plan. In �Iddlticrat to the° scr4iecs
I)ICs Il}tasl4 listcil iaracic;a [11c CONTRA I, the COVY I.l,AN 1 44111 c•crmplete the task" ic€crini'letl
bekm, In direct �,tlpport ol`(lie LIwk, om- , 0111v I)I Will" SIIIaI)OI - t 011 tlaP; f"ON C R, C .
I Is <r si,,1111 - 1 w: It need Kll IlMltCMIIS tO t`0lHIilLII1ICzItC Hic Imlllt aatlt it l L`it lc cl `l Ill!
(liffcre:rat ,cc °nairrijs to tai }tit tlac Iauhllc: aarlcl the t.`()(A l to claar lilt: I11-1p ic,itloIl,> ail ticcis1011s
tall I1<a44 tc� Ic11�4irael tci elltul�.�lltc ttirnelltit�rls. he s(cli,c Ite:rrt-� i,tatliltee( hc14744 ralcilc 1`l.r114 alciclress
st:tl;calat !del and c1crcleal idf vial gtacstlmis colwcrri:l smd Taal' }.Idu sIddltiofwl 1111cl- Illu-, oil talc
t t+rleern ,Wd the €autcariflarl C`(rl ` 1 1' Icslaltllse:,
I lac id lic'I( e4 t4 ! I >rtsc`iatl.'t.l 44'Itl] Ill 111ltre?I1 LM 4a}iai 44<I �is,SLIMc(I 111 OIC
44,�Ik Iar,al� ;II,CI 441tbtt hEl�, I�zv�e °la Ic�4i`�etl t�� I�e`filt:f71 tilt Ialsitelc�t
Pi; c
I ask > 0 I'Lalslrc Otltreaac
Orlgnl rlll tlac' Second rinlestone niectrnr did Pit: }t inc:lcrcic a IiLrhlic' Coniponent. I his litrs been 7
rc ised tat nca11 MLrcic dw rleleioprrrcrtt of pLrhhcr infimriia,trrariaal nmtcriials fiar use in the
ul)Lacariirri *t I)rrbhL' rrrc°etirigs, the rm ie11 of developed eloped tr atcraaal E.md CONS( 1JA M arttuidarace at
the m) pubhC rxicotr1p sc,'Iwduled in ths pr
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Ills rcules I,rc eal tars rto11 prolrcics acltfitionA Sons k" the t.'ONY4 I.1',A\' F to Gl cc;ri phsh
the Hallowing:
1 Attend _. iot:r1 of two additional communky rrrcomigs, one ench in die m) 10lot
eorainrcarrInCn. CONSI`l,T, NI to prmeide_ rircetirag prcapmarn discussion and imnlicnicit 9
o4 malerials u) be Iaruemed at each of the raiec:tin;gs I& "il) he in two sWH members. �
?. Ila"! tc> and staffing of the project Ire - ub hc: meoin4g coorclira aRm rraectinr to be held
to im ic11 materials )his will he 1 two Staff Inc:ranccrs,
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3. T ravel el unts associated with mending these ineethigs
Usk WO Alteracf C`raLr yy BO CC Meetings
Ile CONSUL] A101 shall develop Alned presentation materials Wised on I ubhc: ccrnmentt in
pLrhlil- Wend] , fbrrarart Or use at the two schec3Lrlecl B('XX' meetirus
1. Preparar pm ol7 sL nmPaary material' to present to the tl +c., Board of Counts Commissioners
meetings on the Shlrrtgs and rcuonnnendnions reached art the c` mc'ILrsron of the study.
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Attendance art the meetings, Fhis hill he Kw two staff nrcrraihm.
3 I rar el costs ia`*.mwiatcd 1 ilh unending the mc:l'tria <g, TV 11111 he for t"o sta4fl micuahem,
=t. I'rel)arraaticar arrtcl Submittal of finarl rel�car °t.
I-iMrl DUC Date: JMILMI -e II, 0
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