Item S13BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor Heather Carruthers, District 3
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T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2
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�' Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
November 22, 2016
Agenda Item Number: S.13
Agenda Item Summary #2385
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval of a grant application to DEP as part of the Coastal
Partnership Initiative to conduct a vulnerability assessment of the Gulf Seafood property, requesting
$14,450 in grant funds and offering $25,450 in match funds, approval to be retroactive to the grant
submittal date of October 31, 2016
ITEM BACKGROUND: The County applied for the same Coastal Partnership Grant last year,
applying for a vulnerability analysis of our Bayshore Manor facility. The grant was awarded to the
County. A similar application was used this year for the Gulf Seafood property. The application
was finalized and submitted October 31, 2016. The November 22, 2016 BOCC meeting date is the
first available date for BOCC approval. Therefore approval is requested to be retroactive.
If awarded the grant, we will conduct a vulnerability assessment of this property that is being
purchased in partnership between the State of Florida (Department of Environmental Protection /
Florida Communities Trust) and Monroe County pursuant to the Stan Mayfield Working Waterfront
Grant. This assessment will proactively develop adaptation strategies to enhance the State and
County's investment in an important State goal - the preservation and enhancement of working
waterfronts in Florida. This analysis furthers the work of the County's GreenKeys Sustainability
Action Plan which sets forth recommendations to plan appropriate uses and adaptation measures for
areas.
PREVIOUS RELEVANT BOCC ACTION:
09/21/16: BOCC approved the grant award from DEP for the previous year's grants to conduct a
vulnerability analysis of the Bayshore manor facility.
CONTRACT /AGREEMENT CHANGES:
N/T
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FYI 6-17 CPI_Application Monroe County Final
FINANCIAL IMPACT:
Effective Date: Not applicable
Expiration Date:
Total Dollar Value of Grant Application: $39,900.00
Total Cost to County: $25,450.00
Current Year Portion: Will be FY17 /18 funds
Budgeted: Not yet
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: Yes If yes, amount: $14,450.00
Grant: Yes (If awarded the grant)
County Match: $25,450.
Insurance Required: TBD
Additional Details:
REVIEWED BY:
Rhonda Haag
Completed
11/07/2016 2:10 PM
Pedro Mercado
Completed
11/07/2016 2:46 PM
Budget and Finance
Completed
11/07/2016 3:26 PM
Maria Slavik
Completed
11/08/2016 8:00 AM
Kathy Peters
Completed
11/08/2016 12:09 PM
Board of County Commissioners
Pending
11/22/2016 9:00 AM
COASTAL PARTNERSHIP INITIATIVE
www.dep. state .fl.us /cmp//grants /index.htm
GRANT APPLICATION
Refer to Rule Chapter 625 -4, Florida Administrative Code, available at
htip: / /www.dep. state .fl.us /emp /rants / index.htm for information on funding requirements and
evaluation criteria.
Eligible applicants for the Coastal Partnership Initiative are local governments of the 35 coastal
counties and all municipalities within their boundaries required to include a coastal element in the
local comprehensive plan. Florida colleges, community colleges, state universities, regional planning
councils, national estuary programs and non -profit groups may also apply, as long as an eligible local
government agrees to participate as a partner.
�1 Submittal Requirements
1. One application per applicant may be submitted per grant cycle (i.e., one application per
county, city, or other eligible applicant.)
2. Applicants may request:
a) no more than $15,000 and no less than $10,000 for planning, design and coordination
activities; and
b) no more than $30,000 and no less than $10,000 for construction projects, habitat restoration,
invasive exotic plant removal, and land acquisition. These projects cannot involve
planning /coordination tasks or components.
3. Non - profit groups are not eligible to receive funds for construction projects, invasive exotic
plant removal, habitat restoration, or land acquisition. Applications submitted by non - profit
groups that propose these activities (as listed in 62S- 4.004(2)(c)) will be disqualified.
4. Funding is available only for project work initiated and completed during a 12 -month period
beginning July 1 and ending June 30
5. One original, signed application must be submitted along with four copies of the application
and one CD /DVD copy of the application.
6. All applications must be submitted on the CPI Application Form.
7. Applications must be submitted in person, by certified or registered mail or by courier service
by 4:00 p.m. on the date identified in the notice of availability of funds to:
Department of Environmental Protection
Florida Coastal Management Program, MS 47
ATTN: CPI Applications
3900 Commonwealth Blvd., Tallahassee, FL 32399 -3000
Faxed, electronic, or late applications will not be considered and will be disqualified.
Form 62S- 4.004(5)
Effective 912110
A. TITLE PAGE
Project Title: Monroe County Gulf Seafood Vulnerability Analysis
CPI Initiative Priority Area(s): Resilient Communities
Applicant Name and Name of Partner Entity (if applicable): Rhonda Haag, Monroe County
Official Contact Name: Rhonda Haag.
Title: Sustainability-Director
Phone/Fax: 305 -453 -8774
Email Address: Haag- Rhonda FL.gov
Postal Address: IO2050 Overseas Hiehway, Ste. 246
Ke Largo, FL 33037
Applicant DUNS Number: 073876757
Proposed Project Manager Name: Rhonda Haag Email: Haag -Rhonda@MonroeCounty- FL.gov
Certification Statement
"By signing this title page, the undersigned certifies that:
a. This application is in all respects fair and submitted in good faith without collusion or fraud;
b. if selected through this application process, the recipient will work in good faith and in partnership with
the Florida Coastal Management Program to manage its subgrant in a timely and accurate manner,
c. Any funds awarded as a result of this application process will not be used to supplant or replace any state
or local funds;
d. Any funds awarded as a result of this application process will not be used as matching funds to apply for
or receive other federal funds;
e. No federal funds will be used as match for funds awarded as a result of this application process;
f. The applicant local government's adopted comprehensive plan has been found to be in compliance with
Chapter 163, Part II, F.S.;
g. [If construction is proposed] The applicant has conducted preliminary consultation with appropriate
federal, state, regional and local regulatory agencies regarding any construction proposed in the
application and has documented the results of the consultation in the Project Description section of the
Work Plan;
h. [If construction projects, habitat restoration or invasive species removal are proposed] The property on
which these activities will take place is owned or leased by the applicant or the applicant holds a
sufficient easement; and
i. un s' d as full authority to bind the applicant."
Roman Gastesi, County Administrator
Signature Name & Title Date
If applicant is a Florida college, community college, state university, regional planning council, national
estuary program or non - profit group, include the signature, name, and title of contact for partnering entity;
the name of the eligible county or city partner; and the date.
(Not Applicable)
Signature of Partner
Name & Title County or City Partner Entity Date
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B. PROJECT LOCATION MAP
Include a project location map no larger than 8'/2" x I F.
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. NOTE: The maximum number of points for scored application components is indicated in each section.
2
Form 62S- 4.004, FAC, Effective 912110
(10 pts.) *
Packet Pg. 2906
C. WORK PLAN (Expand text boxes as needed, keeping within the 10 -page Work Plan limit)
This section describes the project and cannot exceed 10 single sided pages or 5 double sided pages. If letters of
support or other materials are submitted to address the Work Plan components below, these items will count
toward the maximum 10 pages of the application Work Plan; any additional pages or Appendices will be
discarded and not considered in the evaluation of the application. The Title Page, Location Map, Budget and
Budget Narrative do not count toward the 10 -page limit of the Work Plan.
PROJECT DESCRIPTION.
a. Describe In detail the activity or work to be conducted: include project location mtormatlon. (15
Project location: Gulf Seafood parcel, 6021 Peninsula Avenue, Stock Island, 33040
We will conduct a vulnerability assessment of an important property being purchased in partnership between
the State of Florida (Department of Environmental Protection/Florida Communities Trust) and Monroe
County pursuant to the Stan Mayfield Working Waterfront Grant. This assessment will proactively develop
adaptation strategies to enhance the State and County's investment in an important State goal- the
preservation and enhancement of working waterfronts in Florida. This analysis furthers the work of the
County's Sustainability and Climate Plan ongoing under the GreenKeys plan which sets forth
recommendations to plan appropriate uses and adaptation measures for areas.
This work will include the identification of vulnerabilities to sea level rise and storm surge for the parcel
known as the "Gulf Seafood" property which is to be acquired by Monroe County with grant funding from
the State of Florida to preserve a commercial fishing working waterfront on an 8 -acre parcel in Stock Island;
the specific location is indicated on the maps above. The analysis will identify necessary adaptation measures
for the property, to protect it from storms and future impacts from sea level rise and to enhance the State and
County's significant financial investment in preserving its use in perpetuity as a commercial fishing use and
furthering the State's goals to preserve and protect working waterfronts. The work will ensure that adaptation
measures will be consistent with the State's goal of maintaining commercial fishing uses on the site. This
continues the County's work on prioritizing public facilities and services that are at risk from sea level rise
impacts and storm surge and proactively developing adaptation and response measures for those locations.
Given the County's focus on this particular site and the strong state and County partnership for its use in
perpetuity, it is a wise investment of grant funds which advances State goals to protect working waterfronts.
b. Describe specific project objectives, tasks, and deliverables and related timelines for each. Objectives
and tasks should clearly relate to the project description.
The project objective will be to develop a sea level rise vulnerability analysis for the Gulf Seafood property
and recommend any needed adaptation measures to address those vulnerabilities for future use of the site as a
commercial fishing working waterfront. This work would build upon previous work done by the County in a
Technical Analysis of the County's GreenKeys Plan that identifies critical County buildings and facilities at
risk from sea level rise and storm impacts under various sea level rise scenarios and proactively plans for
adaptation measures to protect those facilities. This work will consider the future uses of the Gulf Seafood
property, to be preserved for commercial fishing purposes in perpetuity and ensure that any adaptation and
response measures will protect and enhance that use in the future.
The scope of work is described below. The vulnerability assessment process will build on work already
completed by scientific modeling to support the GreenKeys Plan, but will more finely detail the elevations
and impacts for this particular site. A greater parcel -level analysis will be performed to define specific
Form 62S- 4.004, FAC, Effective 912110
potential adaptation strategies, alternatives and rough order cost estimates for implementation. Exposure to
future flood risk from sea level rise and storm surge under defined scenarios (based upon sea level rise
projections in the Southeast Florida Regional Climate Compact and the recent update to the County's Local
Mitigation Strategy) and workable solutions will be the final work product that is generated. The work scope
for this project will include the development and review of existing resources available to complete the
identified tasks below, which already include area analysis for sea level rise and storm surge impacts. Site
specific elevations will also be considered to provide a basis for adaptation measures.
Task 1— Data Collection and Proiect Management
This task includes the data collection for elevations of the site, elevation certificates, any previous surveying,
LiDAR, the Local Mitigation Strategy and already completed modeling work. The goal is to gain the best
existing site specific data is the goal and matching that with the commercial fishing use for the Gulf Seafood
site, examining the vulnerability of the existing fish house facility, and planning for potential improvements
such as the repair of sea walls, as well as the planning for a shore side support facility for a potential mooring
field in the adjacent bay. Coordination between project staff and Monroe County staff will be required to
assure all site specific data and modeling is collected in order to define physical location of facilities on the
8 -acre parcel and create an analytical approach to characterize flooding and future sea level rise impacts.
The project coordination tasks will include:
A. Hosting a kick -off meeting to confirm understanding of the scope of the project (with timeframe).
Initial available and needed data will include:
1) Building, sea wall and property elevations such as elevation certificates
2) Plans, renderings, drawings or surveys of recent construction at the site
3) Previous sea level rise modeling
4) Review of the County's Local Mitigation Strategy
B. Development of a list of available reference data for the site and previous modeling from the GreenKeys
Plan to develop a more detailed site specific analytical strategy for future flood risk from sea level rise and
storm surge & a "Gap Memorandum" identifying available and needed data sources to complete a full
vulnerability analysis for the site with project management discussion to determine if needed data is available
and how to close any identified discrepancies.
C. Hosting an introductory Stakeholder meeting to introduce key stakeholders to project goals and gain
input
D. Research and coordination communication to discuss data resources and collection activities required for
the project.
It is anticipated that internal and external support staff from various departments within Monroe County will
serve as the Project Team for this scope. Sustainability staff, project staff familiar with future County
investments in the site and engineering staff will comprise a multi - disciplined team for project delivery. The
County will provide significant support as quantified by a $25,450 cash contribution.
Timeframe & Deliverables:
Kick off meeting (within 1 month)
Gap Memorandum (within 2 months),
Project Coordination Calls (Bi- weekly) (ongoing)
Task 2 — Vulnerability Characterization /Analysis
The purpose of this task effort is to define the future vulnerability to sea level rise of the Gulf Seafood site as
well as adaptation alternatives to proactively promote the resiliency of the site and its use in perpetuity as a
commercial fishing working waterfront. A draft vulnerability approach will be developed by the internal
4
Form 62S- 4.004, FAC, Effective 912110
and external team to utilize data identified in the Gap Memorandum from Task 1 above and will be used a
starting point for discussions to define future flood risk from sea level rise based on specific timeframes and
scenarios. Possible flooding scenarios will be identified based on percentage of risk from sea level rise and
storm surge. The draft vulnerability approach will be confirmed through a webinar or in person meeting so
that the project team is in agreement about data to be used and generated for the project in line with agreed
upon sea level rise and storm surge scenarios.
The analysis output would include:
A. Flood impacts based on level of flood inundation and duration (level in inches of impacts and days of
impact) from sea level rise and storm surge.
B. Potential adaptation and response strategies — identification of a set of potential alternative strategies that
could reduce or eliminate damage to the existing or planned facilities such as:
1) adaptation strategies for existing commercial fishing operations and facilities
2) seawall or dock impacts
3) pros and cons of strategies
4) location of shore infrastructure to support a future mooring field
5) implementation pathways for strategies such as any code or design requirements
6) cost and funding strategies for adaptation measures
C. Review and comment from Project Team on Draft Vulnerability Analysis
D. Stakeholder meeting with affected interests to receive comments and feedback
E. Presentation on Draft Vulnerability Analysis to Board of County Commissioners
Timeframes & Deliverables:
Draft Vulnerability Approach (within 2 months)
Draft Vulnerability Analysis (within 4 months)
Stakeholder Meeting (within 5 months)
Presentation on Draft Vulnerability Analysis to Board of County Commissioners (within 6 months)
Task 3 — Final Vulnerability Analysis
Task 3 will utilize information generated in previous tasks to develop a Final Vulnerability Analysis for the
Gulf Seafood parcel with recommendations for potential site considerations and adaptation measures to sea
level rise impacts and storm surge. The results of this task could include such measures as building specific
measures to reduce flood risk, seawall and dock refinements as specific intervals to avoid loss of use of the
site and siting recommendations for shore infrastructure criteria to support mooring operations. A measure
of the relative cost effectiveness of those options identified in Task 2 will also be quantified, as well as
alternative approaches for any adaptation / resiliency measures. Potential impacts from not implementing
measures will also be identified and quantified to the extent that economic factors can be identified.
Timeline & Deliverables: Final Vulnerability Analysis will be completed that will characterize future
impacts under various sea level rise scenarios over future planning horizons with storm surge, in terms of
level of inundation and duration of impacts, adaptation measures or site criteria for future uses (shoreline
infrastructure to support mooring field), economic costs of alternatives, any design considerations, funding
recommendations and potential damages without adaptation measures (within 8 months of project initiation).
Form 62S- 4.004, FAC, Effective 912110
2. PROJECT NEED AND BENEFIT.
a. Explain the demonstrated need, which the project addresses. (25 pts.)
The preservation of commercial fishing working waterfront uses is a high priority for Monroe County as a
well as the State of Florida as evidenced by 1) the economic contribution of these uses to the overall tax base,
2) the unique character of these uses within Florida and 3) the considerable commitment on the part of state
and local governments to maintain programs and partnerships that enhance and maintain these critical
businesses, facilities, opportunities and uses. The Gulf Seafood project exemplifies those economic and
cultural priorities, and commitments locally and in partnership with the State to effectuate the purchase and
continued use of this site for those purposes.
Given the County's proactive planning for sea level rise and storm surge as shown by the GreenKeys
sustainability planning process, the County recognizes the strong linkage between wise public investment
and sound planning by building on recent policy initiatives to identify critical buildings, facilities, assets and
infrastructure and plan ahead for the impacts of sea level rise and storm surge. With a $7 million combined
local and state (and public) investment in this site, plus the grant funds sought within this application, the
County and state can point to a high priority initiative that will be enhanced by this proactive planning to
maintain this important and unique working waterfront.
Identifying adaptation measures and strategies now, as well as quantifying future impacts and potential
damage to the site from storm surge can set a strong example statewide on how our working waterfronts can
be planned in the face of changing environmental conditions such as sea level rise or from routine storm
events. Not only does this provide a model on the development of adaptation strategies for a particular
parcel, it shows that through proper advance planning working waterfronts can continue to be a central
economic and cultural component to our communities statewide.
b. Explain how the proposed project meets the purpose of at least one CPI priority area. (10 pts.)
While this project clearly furthers the state's goals relative to working waterfronts (also a CPI priority area),
the goal of the resilient communities priority area is to help coastal communities prepare for and respond to
the effects of climate change, natural hazards and disasters. Conducting sea level rise vulnerability analyses
and risk assessments is one example project listed as well as improving communities' resiliency to coastal
hazards. This project is extremely competitive in that it combines these resiliency elements to focus on a
commercial fishing working waterfront project that enjoyed significant policy and economic support from
not only Monroe County, but also the State of Florida (Department of Environmental Protection /Florida
Communities Trust).
c. Discuss the extent to which the project will improve the management and protection of coastal resources.
Coastal resources in Florida include both the "green" resources such as upland, tidal and open water habitats
as well as cultural resources such as those found in working waterfronts. So much is this a priority for the
State of Florida that the State has a long history of planning, visions, acquisition and granting activities in
these areas to preserve these resources. The commercial fishing hub of Stock Island is the most valuable port
in the State of Florida, in terms of the value of its landings (stone crab and spiny lobster, among many other
species), the 5"' most valuable in the Gulf of Mexico, and the 13` most valuable nationwide. The protection
of a working waterfront in Stock Island is critical to protecting this important economic activity. The Gulf
Seafood project exemplifies those long -term priorities of the state including those long held values and
priorities locally within Monroe County. The County is expending considerable effort to preserve working
waterfront uses within its Comprehensive Planning and Code requirements as well its efforts to preserve the
Form 62S- 4.004, FAC, Effective 912110
long term viability of this site as a working waterfront through grant applications and partnerships with the
State of Florida. Proactive resiliency planning for this site now (for sea level rise and storm events) to
enhance existing facilities and uses that will support opportunities for access, cultural identity and
preservation can serve as a model statewide marrying these important priorities for the State. Identifying
coastal vulnerabilities and solving those challenges through defined and evaluated adaptation measures will
considerably improve the management and protection of the coastal resources on and around the Gulf
Seafood site.
d. Discuss how project is feasible and can be completed within one year. (10 Pts.)
Given that the internal and external project team is familiar with much of the data that has already been
generated countywide in terms of vulnerability, and is familiar with methodologies to evaluate those
vulnerabilities, the project is very feasible to achieve within the 8 month timeframe developed. The Team
has already worked to identify more resilience planning work that needs to be done countywide on a parcel
level and this project furthers those efforts. The Team is familiar with the types of data that are available for
various sites throughout Monroe County already and has already completed countywide evaluations on sea
level rise vulnerability and storm surge. Project staff participants are also well - familiar with the Gulf
Seafood site in particular having written grant applications to support acquisition and future activities related
to the site for use in perpetuity. The Project Team is also familiar with the stakeholders that will need to be
contacted and engaged in the analytical process. Given this familiarity with sea level rise vulnerability work,
the sensitivity of those discussions, various adaptation strategy develop and evaluation methods and
knowledge of this particular site, this 8 month project timeframe is extremely achievable.
BUDGET and BUDGET NARRATIVE
(15 Pts.)
Type dollar amounts only in applicable categories (round to nearest dollar; no cents) and leave other
categories blank. A recipient will be required to provide 100% (1:1) matching funds, cash or in -kind. No
more than one -half (50 %) of match can be provided by a third party.
Budizet Cateizory
FCMP Funds
MATCH Funds
1. Salaries
2. Fringe Benefits
3. Travel
$450.00
$450.00
4. Equipment
5. Supplies
$500.00
$500.00
6. Contractual Services
$13,500.00
$24,500.00
7. Other Expenses
8. Indirect Charges
FCMP Total $14,450.00
Match Total $25,450.00
Total FCMP & Match Funds $39,900.00
Form 62S- 4.004, FAC, Effective 912110
If budget exceeds the amount shown on the "Total" line above, indicate the total project cost: $
BUDGET NARRATIVE: Describe line items for each applicable budget category shown above. Provide
sufficient detail to show cost relationship to project activities for both FCMP and match items. Indirect
costs are not allowed as match.
Total FCMP Funds Requested $14,450.00:
Salaries: $0
Fringe Benefits: $0
Travel: $450.00 to cover �/z consultant travel contractual services to assist the County with the Project Team
and deliverables.
Equipment: $0
Supplies: $500.00 to cover �/z Cost of mailings, signs and advertising for stakeholder meetings
Contractual Services: $13,500.00 FCMP Match funds will pay for a portion of contractual services to assist
the County with the Project Team and deliverables.
Other Expenses: $0
Indirect Charges: $0
Total County Match Funds: $25,450.00:
Salaries: $0
Fringe Benefits: $0
Travel: $450.00 to cover �/z consultant travel contractual services to assist the County with the Project Team
Equipment: $0
Supplies: $500.00 to cover �/z Cost mailings, signs and advertising for stakeholder meetings
Contractual Services: $24,500.00 County Match funds will pay for �/z of contractual services to assist the
County
Other Expenses: $0
Form 62S- 4.004, FAC, Effective 912110
NOTE: Project costs will be evaluated for reasonability, and the application is eligible for up to 10
points based on the evaluation of costs.
* Blended professional rate includes Project Manager, Coastal Engineer, Modeling support, Policy
development, Outreach and Construction /Architect
* Stakeholder meetings include 51,000 in supply expenses for mailings, signs and advertising
* Travel related expenses of $400.00 (flight), $300.00 (hotel), $100.00 (ground transportation) & ($100.00
meals) for Board of County Commissioners Presentation ($900.00)
Form 62S- 4.004, FAC, Effective 912110