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12/14/2016 Agendae REVISED AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard. Such information shall be on a card provided by the County. Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi-judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. ADA ASSISTANCE: If you are a person with a disability who needs special accommodations in order to participate in this proceeding, please contact the County Administrator's Office, by phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5) calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711 ". Please note that all time approximate items are listed in bold. Wednesday, December 14, 2016 Murray E. Nelson Government Center 102050 Overseas Highway Key Largo, FL 9:00 A.M. - Regular Meeting 9:15 A.M. - Land Authority Governing Board 9:30 A.M. - Fire & Ambulance District 1 Board of Governors 3:00 P.M. - Public Hearings TIME APPROXIMATE REGULAR MEETING CALL TO ORDER SALUTE TO FLAG A. ADDITIONS, CORRECTION, DELETIONS �C, I �✓ 1. Approval of agenda. Page 1 of 12 B. PRESENTATION OF AWARDS 1. MARINE RESOURCES: Monroe County (County) recognition of Pumpout USA for exemplary mobile vessel pumpout service and pumping out its one millionth gallon of sewage from the waters of the County, improving water quality. 2. MAYOR NEUGENT: Presentation of a Proclamation with Recognition of December 21, 2016 as National Homeless Persons Day in Monroe County, 3. MAYOR NEUGENT: Presentation of Mayor's Proclamation observing January 7-15, 2017 Week of Peace in Monroe County. ADD ON 4. COMMISSIONER KOLHAGE: Presentation of a Proclamation declaring the week of January 15, 2017 through January 21, 2017 as "Manny Madruga Week" in Monroe County, FL. C. BULK APPROVALS — COMMISSIONER MURPHY 1. Approval of Second Renewal Amendment Agreement with Black Fire Protection, Inc. for "Full Maintenance — Fire Protection Systems". The contract amount is adjusted by .7%. The quarterly rate will be $4,364.73. This Second Renewal Amendment will be retroactive to December 11, 2016, the term commencement date. 2. Approval of a Resolution authorizing an agent of Animal Control Contractors to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida Statutes, and to issue citations for violations of the Monroe County Code including requiring appearance for disposition in County Court. 3. Approval of a month to month renewal Agreement with Air Mechanical & Service Corp. for a full maintenance program for the two centrifugal chillers at Jackson Square. 4. Approval to renew the current contract for gasoline and diesel fuel on a month to month basis between Monroe County & Dion Fuels LLC. 5. Approval of Amendment 1 to the contract with Kisinger Campo & Associates, Corp. for engineering design and permitting services for the Garrison Bight Bridge Repair Project. The Amendment adds a cultural resources evaluation and a lead based paint survey to the scope of services for a lump sum fee of $9,254.27. This design is funded by a local agency program (LAP) grant agreement with Florida Department of Transportation (FDOT). Page 2 of 12 C. BULK APPROVALS (CONTINUED) 6. Approval of a Second Amendment to Agreement with Littlejohn Engineering Associates, Inc. for additional design services at the Big (� Pine Key swimming hole. $100,000.00 is funded by FDOT through lJ the Transportation Alternatives Program. $49,500.00 is paid for from the infrastructure tax. 7. Approval of Change Order with Barracuda Builders, Inc. in the amount of $43,515.00 for demolition and replacement of a door/store front at the East Martello Tower. This is 100% funded through the Tourist Development Council (TDC) Grant. 8. Approval of Second Amendment to Administrative Services Agreement. between Blue Cross and Blue Shield of Florida and Monroe County Board of County Commissioners to include Teladoc Services effective January 1, 2017 at an additional cost of $1 per employee per month through December 31, 2020, which is estimated to cost approximately $19,200 per year for four years that equates to $76,800. REVI ED 1�00'9. Adopt resolution creating a Health Plan Advisory Committee (HPAC)f ` for 1 (one) year to advise the County Commission on recommended changes to the health insurance or prescription insurance benefits. C I 6 10. Approval of First Amendment to contract with Garden of Eden of the Florida Keys, Inc., for landscaping services at the Key West International Airport. Increasing the hourly rate from $25/hr to e,5 $25.18/hr. and increasing the annual contract amount from Y(Ik 1 $100,000/yr. to $100,700/yr. in accordance with contract provisions for a annual CPI adjustment of 0.7%. 11. Receipt of monthly report on change orders reviewed by the County Administrator's office. 12. Approval of a task order for professional services with T.Y. Lin International H/J Ross for the Higgs Beach re -nourishment above and below mean high water line in the amount of $62,177.00. This is funded by the TDC. 13. Approval of Change Order #1 for West Construction, Inc. For Phase 2 and 3 of the Marathon Storage Hangars project at the Florida Keys Marathon International Airport. Phase 2 and 3 includes Additive Bids 2, 3 & 4 in the total amount of $1,340,329, which will complete the project. Funded by 80% FDOT Grant ARK80 (Joint Participation Agreement #2) and 20% Airport Operating Fund. Page 3 of 12 C. BULK APPROVALS (CONTINUED) 14. Approval of Jacobs Project Management Company Amended Task Order #12/14-61(A) adding Phase 2 & 3 Construction Support Services in the amount of $117,300 for the construction of 11 Storage Hangars at the Florida Keys Marathon International Airport. This increases the total cost of Task Order #12/14-61(A) from $135,250.00 to $252,550.00, to be paid from FDOT Grant ARK80 (80%) and Airport Operating Fund 403 (20%). 15. Approval of Fiscal Year 2017 Human Service Organization (HSO) eAgreement with the Domestic Abuse Shelter, Inc. (DAS). REVISED 16. Approval of a Agreement with SCS Engineers in the amount of $33,183.00 to provide professional engineering services to assist Monroe County with renewal of the Operational Permit for the Cudjoe Key Lined Landfill cells, and prepare for the permanent closing of the site. 17. Ratification and approval of State of Florida Department of Transportation Joint Participation Agreement Number GOG88 providing funding of $500,000.00 for Marathon Airport Car Wash Facility at the Florida Keys Marathon International Airport. Total project cost up to $625,000.00 to be funded by FDOT 80%($500,000) and Marathon Airport operating funds 20% ($125,000). 18. Ratification and approval of State of Florida Department of Transportation Joint Participation Agreement Number GOE47 providing funding of $700,000.00 for Key West Airport Essential Airport Equipment at the Key West International Airport. Total project cost up to $1,400,000 to be funded FDOT 50% ($700,000) and Key West Airport operating funds 50% ($700,000). 19. Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. 20. Approval of Amendment to Agreement between GA Food Services, Inc., and Monroe County Board of County Commissioners/Monroe County Social Services/Nutrition Services (for the provision of Congregate and Home Delivered Meals throughout Monroe County) for the CPI-U adjusted rate of 1.6% or $3.80 per meal, for a total grant funded contract amount of $231,573.28. Page 4 of 12 C. BULK APPROVALS (CONTINUED) 21. Approval of Standard Contract # AA-1729, Older Americans Act (OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe p, County Board of County Commissioners/Monroe County Social V Services/In-Home Services and Nutrition Programs for the contract period of 01/01/2017 through 12/31/2017 in the amount of $623,264.50. 22. Approval to enter into negotiations with Li .&n Engineering dp a Associates, Inc., an S&ME Company, fo sign of Rowell' �v Waterfront Park. This project is funded by F throughs(h�0 Transportation Alternatives Program., / �� Oki" "` D. STAFF REPORTS �� S 01 C ADJOURNMENT 9:15 A.M. E. LAND AUTHORITY GOVERNI G BOA 1. Selection of the Chairman and Vice Chairman of the Governing Board. 2. Approval of a resolution electing the Chairman and Vice Chairman of the Governing Board. ;j N 1 3. Approval of a resolution regarding the execution of all warrants, S(�- legal documents and papers, and other instruments on behalf of >> a the La Authority. p Apg� of the minutes for the November 22, 2016 meeting. L N, 1,n �© 5.5 royal of a contract to purchase Tier 3 property for 51 �` co rvation - Block 6, Lot 6, Cahill Pines and Palms, Big Pine 6. Approval of a contract to purchase Tier 3 property for �5 ram' P conservation - Block 6, Lot 28, Cahill Pines and Palms, Big Pine �1:� ��y� �a Key. h e. .V ��? � 7. Approval of a contract to purchase Tier 3 property for conservation - Block 6, Lot 37, Cahill Pines and Palms, Big Pine Key. L Q� 8. Approval of a contract to purchase Tier 3 property for conservation - Block 7, Lot 4, Cahill Pines and Palms, Big Pine Key. Page 5 of 12 '�� 9:15 A.M. E. LAND AUTHORITY GOVERNING BOARD C,v 9: 0 A. vp 0:0 0 A.M. S 9. Approval of a contract to purchase Tier 3 property for conservation - Block 7, Lot 14, Cahill Pines and Palms, Big Pine Key. 10. Approval of a contract to purchase Tier 3 property for conservation - Block 7, Lot 20, Cahill Pines and Palms, Big Pine Key. 11. Approval of a contract to purchase Tier 3 property for conservation - Block 7, Lot 31, Cahill Pines and Palms, Big Pine Key. 12. Approval of a contract to purchase Tier 3 property for conservation - Block 8, Lot 5, Cahill Pines and Palms, Big Pine Key. 13. Approval of a contract to purchase Tier 3 property for conservation - Block 8, Lot 20, Cahill Pines and Palms, Big Pine Key. 14. Approval of a contract to purchase Tier 3 property for conservation - Block 8, Lot 21, Cahill Pines and Palms, Big Pine Key. 15. Approval of a contract to purchase Tier 3 property for conservation - Block 8, Lot 25, Cahill Pines and Palms, Big Pine Key. 16. Approval of a contract to purchase Tier 3 property for conservation - Block 8, Lot 26, Cahill Pines and Palms, Big Pine Key. f�v ADJOURNMENT le c �N F. FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS No items submitted. ✓ G lVL ugel-d (eha/r1-2erS01'J) R� ADJOURNMENT '/ C- /1 / Ge � V/Ce e%x7/rp�r-50ty pr G. 06ah011k,10 -,6zn X6� �'» s(7 11 ENGINEERING C/JC_e Mn`°Or2 c Iion Sj"'vv. w, P �..�� 1. Presentation a Departinen06f ransportaDOT) ���5. Tentative F ork Prograor fiscal years 2017-2018 thro ��� �55� H. PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE DEPARTMENTS REVISED 1. Approval of Selectron contract amendment to upgrade server and the �j Integrated Voice Response (IVR) application system in preparation for permit expiration notification enhancement for $19,500. REVISED 2. Approval of Selectron contract amendment to add new enhancement athat will send notifications to permit holders to inform them of upcoming expiration of issued permits for a cost of $30,000. REVISED 3. Approval of SunGard contract amendment to add additional licenses for concurrent users and redundancy/disaster recovery servers for IJ $�,840.. Approval of a resolution setting a public hearing for January 18, 2017, at the Marathon Government Center, Marathon to consider approval of a resolution renouncing and disclaiming any right of the County and the public in and to a portion of the right-of-way, at the SE corner of the intersection of Atlantic Circle Drive and Tavern Drive, in a part of Government Lot 2, Section 34, Township 62 South, Range 38 East, on Tavernier Key, Monroe County, Florida. 04V Approval of an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 2`fnedianineemeand 34 low income (34 total) Affordable Housing ROGO Allocations from whoa . Monroe County to the City of Marathon. This ILA is proposed by CB ��C �. Schmitt Real Estate Compacy, Inc., Callianasa Corp., Key Vaca LLC Driftwood LLC, and Twenty -Third S eet LLC, requesting 34 ICrhl affordable allocations in order to deed restrict 34 units which are come Up currently market rate units. This is not a low income housing tax credit 60/Se_ (LIHTC) project. 6tC,C0'n&cohsn upot-Qrmt, REVISED 6. Approval of an Interlocal Agreement (ILA) between Monroe County C //OCab and City of Marathon transferring 23 low income, 3 very low income, 'hr(� and 20 moderate income (46 total) Affordable Housing ROGO n AA from Monroe County to the City of Marathon. This ILA is �l proposed by HTG Crystal Cove Resort, LLLP, for a project that proposes developing 46 new affordable housing units and is applying for state low income housing tax credits (LIHTC). 1. b 5 acup� ov Page 7 of 12 chucK L�N�►s�� j lbllcheile G.olclIrm George 1ra-4. 1 too 01 m4xb do Awl, lel-Ao sa 5'C a s4/imiit' H. PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE DEPARTMENTS (CONTINUED) REVISED 7. Approval of an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 52 low income and 3 very low income (55 total) Affordable Housing ROGO Allocations from P Monroe County to the City of Marathon. This ILA is proposed by j,5 Keys Affordable Development III, LLC, for a project that proposes 1 developing 55 new affordable housing units and is applying for state low income housing tax credits (LIHTC). REVISED 8. Approval of an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 53 Affordable Housing ROGO Allocations from Monroe County to the City of Marathon. Unit Cj breakdown by income levels is expected to be: 8 Very Low; 8 Low; 33 Median; and 4 Moderate. This ILA is proposed by Seaward Properties 1` Redevelopment. This is not a low income housing tax credit (LIHTC) project. REVISED 9. Approval of an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 30 Affordable Housing ROGO Allocations from Monroe County to the City of Marathon. This ILA is proposed by the City of Marathon (104th Street). Unit breakdown by dd income levels is expected to be: 2 Very Low; 24 Low and 4 Moderate. This is not a low income housing tax credit (LIHTC) project. 1:30 P.M. I. J. N 10. Approval to rescind an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 32 low income and 4 very low income (36 total) affordable housing ROGO allocations to the City of Marathon for a project known as Anchorage Homes. 11. Approval to rescind an Interlocal Agreement (ILA) between Monroe County and City of Marathon transferring 41 low income and 5 very low income (46 total) affordable housing ROGO allocations to the City of Marathon for a project known as Vaca Bay Seniors (Beneficial Development LLC). CLOSED SESSION 1. An Attorney -Client Closed Session in the matter of Monroe County v. Zamindari Investments, Inc., et al., Case No. 14-CA- 165-M. SHERIFF'S OFFICE 1. Approval of Second Amendment to Contract for Law Enforcement and Security Services at Key West International Airport. i. Page 8of12 K. COMMISSIONERS' ITEMS 1. MAYOR NEUGENT: Approval to reappoint Sandra Higgs to the Human Services Advisory Board. 2. MAYOR NEUGENT: Approval to reappoint Bob Mock to the Parks and Recreation Advisory Board 3. COMMISSIONER CARRUTHERS: Approval to reinstate unused funds for the creation of a wind insurance mitigation form specific for Monroe County in the amount of $30,000; to be administered by Fair p� Insurance Rates in Monroe (FIRM). REVISED `/iJ 4. COMMISSIONER CARR etoincrease RS: Approval of fourth amendment to the employment a e arol Schreck as Executive Assistant to Commissioner Carr} s, her salary and amend Exhibit C% A, job description. L. COUNTY CLERK 1. Clerk Report: (1) Fixed assets transferred in. the month of October 2016 Informational Purpose Only. (2) Fixed assets retired in the month {� of October 2016 Information Purpose Only. (3) FKAA invoices for the (J fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000 are being provided for Information Only. (4) FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000 are being provided for information only. b 2. Approval of FKAA invoices $50,000 or over for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Proj ect. a3. Approval of Tourist Development Council expenses for the month of October 2016. b 4. Approval of BOCC Warrants (Including Payroll) for the Month of Oct 2016. M. COUNTY ADMINISTRATOR 1. County Administrator's Monthly Report. 2. Discussion and approv the 2017 Ap ointments of Commi sioners to various duties. Page 9of12 M. COUNTY ADMINISTRATOR (CONTINUED) 3. Approval to enter into Amendment No. 2 to EPA Canal Grant X7- OOD40915 to provide grant funding to the County in the amount of $110,582.00 to partially fund the $170,921.75 cost of Phase IIIA of the Canal Management Master Plan; and approve using $200,000 of the ��J✓ $1,524,040 cost of the canal #83 combination muck removal / backfilling project as a match for the grant. 4. Approval to enter into a $0 on -call contract with Amec Foster Wheeler, Inc. for canal masterplan program planning services. Potential Task Orders to be provided in the future for master planning and related services. Approval to enter into a $127,611.75 Task Order No. 1 to the on call co t ct With Amec Foster Wheeler, Inc. for Category A canal terplan program planning services to implement a $110,582 grant , S orqPA for development of Phase IIIA of the canal master plan. 2:0 .M.� c.t 2 (of 3) of the review and discussion of the draft Final Report the tidal flooding roads demonstration projects. REVISED:,, ackup added. �� k 7. Approval to negotiate an on -call contract with Amec Foster Wheeler, �� lJ Inc. and Tetra Tech Inc., the two highest ranked respondents for canal infrastructure engineering services. I I'm 8. Ratification of one small contract with Douglas N. Higgins, Inc. in the amount of $43,643.09 signed by the County Administrator. 9. Approval of five (5) year Interlocal Agreement with Key Largo Fire and EMS District, starting on 10/1/2016 and running through 9/30/2021, whereby the County will reimburse $150 000 per yearl ($750,000 total) for the purchase and installatiop, fAr��y& from infrastructure surtax funds. �`5����S �� AN. COUNTY ATTORNEY �. a REVI 1. County Attorney Report for December 2016. `2. Request to hold an Attorney -Client Closed Session in the matter of Monroe County v. Keith M. Munt, Case No. 16-CA-330-K at the January 18, 2017 BOCC meeting in Marathon, FL at 1:30 p.m. or as �4soon thereafter as may be he rd. Lklo< Page 10 of 12 N. COUNTY ATTORNEY (CONTINUED) 3. Discussion and direction regarding whether County shokild consider regulating vehicles for hire including traditional taxi, Uber, Lyft, and other similar entities. DELETED A- Appr-eval f . resolu4ien gfanting „+t,efity to +o,.,,,inatv_otAstandi , +s l,00A« the Upper Health C TaxingDist -iet and C-6irt�ciErsvc ccir �perl� .rTrcirr 5. Discussion and direction on whether to revise our County policy as to park fees and insurance requirements for use of public facilities. 3:00 P.M. O. PUBLIC HEARINGS 1. A public hearing to consider an ordinance abolishing the Upper'/ 1 !" Keys Health Care Taxing District (Trauma District). 2. A public hearing to consider adoption of an ordinance that would make it a civil infraction to possess f e grams or less of marijuana and related drug paraphernalia. 3. Approval of a resolution renewing the intent to use the uniform method to collect non -ad valorem special assessments toward the cost of providing wastewater utility services to properties on Stock �I Island, Key Haven, Big Coppitt Lower Sugarloaf through Big Pine / Key, No Name Key, Long Key, Duck Key excluding Indies Island, and three parcels on Boca Chica. 4. A public hearing to consider approval of a resolution of Monroe County, Florida electing to use the uniform method of collecting.. . non -ad valorem special assessments levied within the County toward the cost of providing Operations and Maintenance costs /eiger canal restoration demonstration projects on Big Pine Key, Key and Key Largo; stating a need for such levy; providing he mailing of this resolution; and providing for an effective date. 1 2:45 P.M. P. SOUNDING BOARD 1. Request to speak to th# G�ct missioners regarding increased efforts to ad 5�tter, wand debris - Dottie Moses. C)' Q, .�0Yd �� 1✓ Pa of 12 i . 1 0, Q. ADD ONS L' 0�/ < ADD ON �`aI. Approval of an Amendment to Agreement with Key West _iw1 Women's Club, Inc. for the Hellings House Phase I Repair and Restoration Project to extend the completion date of the project to December 30, 2016 and to revise Exhibit A - outlining Scope of Service. ADD ON 2. Approval of a Resolution reserving ninety-six (96) affordable housing dwelling unit allocations consisting of Forty -Four (44) �d Low income, Twenty (20) Median income and Thirty -Two (32) Moderate Income for one (1) year for use by Rockland Operations at property located at approximate mile marker 9, described as a parcel of land in Section 21, Township 67 South, Range 26 East, �, Big Coppitt Key, Monroe County, Florida, having Real Estate �, J ' Number 00120940-000100. The applicant is requesting the reservation to apply for state low income housing tax credits (LIHTC). Dk �� r �UW . \JJ, ISO r\J, �� cad re s�sed fhe board. set ! 5J61 g e_. rx Ve 6W IN ,z ) C nw m4 hgellav `-h Page 12of12 64 CU kat10 m0-ps t607 ",rKv 24.t" M ivy MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Wednesday, December 14, 2016 Key Largo, FL TIME APPROXIMATES 9:00 A.M. V BOARD OF COUNTY COMMISSIONERS REGULAR MEETING $ 9:15 A.M (El-E16) LAND AUTHORITY P- Cp 9:30 A.M. (None) BOARD OF GOVERNORS ®, (� 10:00 A.M. (GI) ENGINEERING: Presentation of the Florida Department of Transportation ✓ (FDOT) Tentative Five Year Work Program for fiscal years 2017-2018 through 2021-2022. 10:36 A.M. (Q3) �ROJECT MANAGEMENT: Approval of a 6-month Land lease agreement between Habitat For Humanity and Monroe County with an optional 6-month extension on the property located at 30320 Overseas Hwy, Big Pine Key, FL 33043. P 11:00 A.M. (M9) COUNTY ADMINISTRATOR — Approval of five (5) year Interlocal Agreement with Key Largo Fire and EMS District, starting on 10/1/2016 and running through 9/30/2021, whereby the County will reimburse $150,000 per year ($750,000 total) for the purchase and installation of fire hydrants from infrastructure surtax funds. 12:00 P.M. Lunch Break U 1:30 P.M. (11) CLOSED SESSION U 2:00 P.M. (M6) SUSTAINABILITY: Part 2 (of 3) of the review and discussion of the draft Final Report of the tidal flooding roads demonstration projects. P , 2:45 P.M. (PI) SOUNDING BOARD: Request to speak to the County Commissioners regarding increased efforts to address litter, trash, and debris - Dottie Moses. Q �I 3:00 P.M. ' (01-04) PUBLIC HEARINGS (REVISED 12/8/16 - kp)