Item C03'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem David Rice, District 4
TheFloridaKeys
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
December 14, 2016
Agenda Item Number: C.3
Agenda Item Summary #2413
BULK ITEM: DEPARTMENT:
Yes Project Management / Facilities
TIME APPROXIMATE:STAFF CONTACT:
Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING:
Approval of a month to month renewal Agreement with Air
Mechanical & Service Corp. for a full maintenance program for the two centrifugal chillers at
Jackson Square.
ITEM BACKGROUND:
The current contract with Air Mechanical & Service Corp. expired on
October 31, 2016. Staff is requesting approval of a retroactive month to month extension of the
Agreement pending the results of a competitive solicitation. A Request for Proposal (RFP) is
currently being drafted by staff.
PREVIOUS RELEVANT BOCC ACTION:
On October 16, 2013, the BOCC awarded the bid and
contract with Air Mechanical & Service Corp. for a full maintenance program for the two centrifugal
chillers at Jackson Square. On October 17, 2014, the BOCC approved the first renewal agreement on
October 17, 2014 and on October 21, 2015 the BOCC approved the second renewal agreement.
CONTRACT/AGREEMENT CHANGES:
Amend the term of agreement on a month to month basis
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
101613_Executed_Bid Award_Agreement
101714_C34 Air Mech Jk Sq FINAL
102115_Executed_2nd Renewal_JAX_AMSCO_Item D-50
121416__Month to Month Agreement_AMSCO_CAY
121416__Month to Month Agreement_AMSCO_Partial Executed
FINANCIAL IMPACT:
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Effective Date: November 01, 2016
Expiration Date: Month to Month
Total Dollar Value of Contract: $50,000.00
Total Cost to County: $50,000.00
Current Year Portion: $10,826.75 + Repairs
Budgeted:
Yes
Source of Funds: Ad Valorem
CPI: No
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant:
No
County Match
: N/A
Insurance Required:
Yes
Additional Details:
Writing a Request For Proposals (RFP) is in process.
Monthly Operation and Maintenance charges shall remain at $984.25/mo. Repairs during normal
working hours shall remain at $73.67 per hour. Emergency service calls for overtime hours shall
remain at $107.44 per hour.Parts-Manufacturers cost plus 30%. Freon: R-22: $25.00, R-12:
$45.00, R-11: $31.50, R-410: $12.00, 134 A: $6.00, 408 A: $15.00, 404 A: $21.00, 123: $17.00.
12/14/16 001-20501 · FACILITIES MAINTENANCE $50,000.00
REVIEWED BY:
Doug Sposito Completed 11/29/2016 3:53 PM
Christine Limbert Completed 11/29/2016 4:37 PM
Patricia Eables Skipped 11/29/2016 4:37 PM
Budget and Finance Completed 11/29/2016 5:08 PM
Maria Slavik Completed 11/30/2016 7:25 AM
Kathy Peters Completed 11/30/2016 8:49 AM
Board of County Commissioners Pending 12/14/2016 9:00 AM
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1RENEWAL AGREEMENTFOR
FULL MAINTENANCE PROGRAM –CHILLER SYSTEMS
JACKSON SQUARE, KEY WEST,MONROE COUNTY, FLORIDA
This Agreement is made and entered into this17thday of October, 2014, between MONROE
COUNTY, FLORIDA (“COUNTY”), a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, Florida 33040, and Air Mechanical & Service Corp.
(“CONTRACTOR”), a Florida corporation,whose address is 2700 Avenue of the Americas,
Englewood, Florida 34224.
WHEREAS
,the parties hereto did on September 17, 2013enter into an agreement to provide
a full maintenance program for the Jackson Square chiller system, Monroe County (hereinafter
“Original Agreement”); and
WHEREAS
,the parties have found the Original Agreement to be mutually beneficialand;
st
WHEREAS
,the parties find that it would be mutually beneficial to enter into this 1
Renewal Agreement; now therefore
NOW THEREFOREIN CONSIDERATION
,of the mutual promises and covenants set
forth below, the partiesagree as follows:
In accordance with the Original Agreement, Paragraph6;
1.TERM OF AGREEMENT
st
a.The County exercisestheoption to renew the Original Agreement for the 1of the two (2)
November 01, 2014October 31,
terms. This term will commence on , and terminate
2015
,unless terminated earlier under paragraph 20of this Agreement.
The COUNTYshall have the option to renew this Agreement for oneadditional (1)one year
period at terms and conditions mutually agreeable to the parties, exercisable upon written notice
given at least 30days prior to the end of the initial term. Unless the context clearly indicates
otherwise, references to the “term” of this Agreement shall mean theinitial term of one(1) year.
The Contract amount maybe adjusted annually in accordance with the percentage change in
the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as
reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-Ucomputation at
December 31 of the previous yearof 1.5%.
b.Monthly Operation and Maintenance charges shall increase from $962/mo. to
$976.43/mo. Repairs during normal working hours shall increase from $72.00 per hour to
$73.08 per hour. Emergency service calls for overtime hours shall increase from $105 per
hour to $106.58 per hour.
1
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