Item L1BOARD OF COUNTY COMMISSIONERS
County of Monroe A
Mayor George Neugent, District 2
The Florida. Keys w) Mayor Pro Tem David Rice, District 4
y �r Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
December 14, 2016
Agenda Item Number: L.1
Agenda Item Summary #2480
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Amy Heavilin (305) 295-3130
N/A
AGENDA ITEM WORDING: Clerk Report: (1) Fixed assets transferred in the month of October
2016 Informational Purpose Only. (2) Fixed assets retired in the month of October 2016 Information
Purpose Only. (3) FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe
Regional Wastewater System Project. The invoices under $50,000 are being provided for
Information Only. (4) FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe
Regional Wastewater System Project. The invoices under $50,000 are being provided for
information Only.
ITEM BACKGROUND: (3) To identify expenditures of County funds advanced to the FKAA
pursuant to the terms of the Interlocal Agreement for the Cudjoe Regional Wastewater System. The
terms of the amended agreement state that all related invoices and supporting documentation shall be
submitted by the FKAA to the County Engineering Department for review and approval, and
thereupon to the Clerk's Finance Department. As per County Ordinance and the County's own
purchasing policies and procedures, the BOCC retains final approval for all invoices/contracts.
These invoices under $50,000 (as per attached) are all invoices submitted by the FKAA for the
Cudjoe Regional Wastewater System for September and total $5,790.43.
(4) To identify expenditures of County funds advanced to the FKAA pursuant to the terms of the
Interlocal Agreement for the Cudjoe Regional Wastewater System. The terms of the amended
agreement state that all related invoices and supporting documentation shall be submitted by the
FKAA to the County Engineering Department for review and approval, and thereupon to the Clerk's
Finance Department. As per County Ordinance and the County's own purchasing policies and
procedures, the BOCC retains final approval for all invoices/contracts. These invoices under
$50,000 (as per attached) are all invoices submitted by the FKAA for the Cudjoe Regional
Wastewater System for October and total $97,764.64.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Fixed Assets Nov 2016
Fixed Assets Retired Nov 2016
FKAA Invoices under $50,000 Nov 2016
FKAA Invoices under $50,000 (2) Nov 2016
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Kathy Peters Completed 11/29/2016 4:08 PM
Board of County Commissioners Pending 12/14/2016 9:00 AM
InformationaL.1.a i
Purpose Only
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/19/2016 Department: Finance
Bulk Item: Yes _X_ No Staff Contact IPhone5,e adford 3457.�;'
AGENDA ITEM WORDING: Fixed assets transferred in the month of October 2016.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
BUDGETED: Yes No
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing Risk Management _
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM #
Revised 6/15
lc0
MONROE COUNTY
FIXED ASSET TRANSFER FORM
TO: Charles Bradford, Property Manager FROM:
FINANCE DEPT, Stop #8
Pamela G. Hancock
ASSET'I.D. NUMBER.
& DES+ RIM, ONA
y
a , DER
Think Pad C c� l
I S20FN002JUSPCODDYDZ
Think Pad a
I S20FN002JUSPCODDZX8
LOCATION
FROM:
Cost Center Number: 22004
Cost Center Number: 05003
Cost Center Name: Project Management
Cost Center Name: Information Technology
Location of Asset: Information Technology
OWNERSHIP CHANGE
DATE: October S, 2016
YES X NO
SURRENDERING DEPARTMENT
Print name'. DQu�,Sposito
RECEIVING DEPARTMENT:
me:
Received
OCT $ 7 2016
OMB FORM REVISED 03/12
flnaace Dept
Received
OCT 19 2016
MONROE COUNTY Finance Dept,
FIXED ASSET TRANSFER FORM
(ATTACHMENT B.4.) y
TO: Charlie Bradford --,Property Manner FROM: Roy Sanchez — Fleet Stop #4
FINANCE DEPT, Stop #8
ASSET I.D. NUMBER & DESCRIPTION
SERIAL NUMBER
0970/5811
2FZACGDC67AX86820
2007 Acterra Clam Truck - white
LOCATION
FROM:
LOCATION
TO:
Cost Center Number: 40000
Cost Center Number: 22500
Cost Center Name: Solid Waste
Cost Center Name: Roads & Bridges
Location of Asset: PK /Upper Keys
OWNERSHIP CHANGE: YES X NO
DATE: 10/19/2016
SURRENDERING DEPARTMENT: Solid Waste
Print name:
RECEIVING DEPARTMENT: Roads & Bridges
Print name:
Rev. DOCC 3/182015 (Q-4) 34
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InformationaL.1.b
Purpose Only
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/19/2016 Department: Finance
Bulk Item: Yes _X_ No T Staff Contact /PhoC. Bradford 3457i
AGENDA ITEM WORDING: Fixed assets retired in the month of October 2016.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $ SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM #
Revised 6/15
.0 1 . N4f-,) ��
to-a�� -I�
ATTACHMENT B
Monroe County A Received #
INVENTORY DELETION REQUEST
TO: Charles Bradford FROM: Jose 1�trezf j&% Keys _
Property Clerk, Finance Dept. W
DATE: 10.27-16
M.C.
Serial
Asset
Date
Original &Est.
I.D. Number
Number
Description
Purchased
Present Value
Assets as
On Attached
Spreadsheets
described
J _�
-------------
C NECK ONE (I ! APPROPRIATE LINE BELOW.
APPROVAL TO ADVERTISE FOR BIDS.
7t;Jt x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RE-QUE.T.
Ohsotete and or defective assets not cast efficient to repair and out of warranty
PREPARED BY:
i
NAM[ gj_19 1rA4
DIVISION DIRECTOR APPROVAL:
NAME
1
2
3
4
5
6
7
8
9
10
11
12
13
15
16
17
18
19
20
21
22
23
24
25
26
27
z8
29
31
32
33
34
35
36
37
38
39
41
42
43
44
A
M.C. iD
Number
No Tag
1394 '
No Tag
3834 '
4514
No Tag
1891 '
3918 '
3420 '
4125
2228
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
No Tag
5297 1/
5334
6661
6660
5332'
5317
5298 ,,
5302 r
5316 '
5251/
5299'
5279"
Monroe County Computer Related Equipment
Inventory Deletion Request
B
Serial Number
CN15H31ORR
CNBJ608379
CNGIG15042
Unknown
Unknown
Unreadable
Unknown
Unknown
Unknown
J6ZQT21
DX 4V
CMWXMMI
JYJORLI
7MCLFKI
9DV3FC1
2CV3FC1
7FV3FC1
CLYNMMI
19F5ZD1
G MZYMM 1
HBV3FC1
H9409C1
CMVYMMI
CMWZMMI
CMWMMI
BBH1581
HLH1S81
GTOPHGI
GSZQHGI
HJH1881
F9H1S81
B9H1881
C7H1S81
F8H1S81
2JH1581
99H1S81
7KH1581
C
Asset Description
HP Printer Mod. 016500
HP Printer Mod, M2727
HP Printer Mod. 2420dn
Okidata Dot Printer ML395
Okidata Dot Printer ML395
Dell CRT Monitor 17"
Howard Clone PC
Howard Clone PC
Howard Clone PC
Dell PC Dimension 2350
Dell PC Optiplex
Dell PC Optiplex 780
Dell PC Optiplex 780
Dell PC Optiplex 760
-Dell PC Optiplex 520
Dell PC Optiplex 520
Deli PC Optiplex 520
Dell PC Optiplex 780
Dell PC Optiplex 745
Dell PC Optiplex 780
Dell PC Optiplex 520
Dell PC Optiplex 320
Dell PC Optiplex 780
Dell PC Optiplex 780
Dell PC Optiplex 780
Dell. PC Optiplex GX520
Dell PC Optiplex GX520
Dell PC Optiplex 360
Dell PC Optiplex 360
_Dell PC Optiplex GX520
Dell PC Optiplex GX520
Dell PC Optiplex GX520
_Dell PC Optiplex GX520
Dell PC Optiplex GX520
Dell PC Optiplex GX520
Deli PC Optiplex GX520
Dell PC Optiplex GX520
n
Page of
D _E
Original & Est.
Date Purchased Current Value
Unk
$500/$0
Unk
$700/$0
Unk
$40050
Unk
$500/$0
Unk
$500/$0
Unk
$300/$0
Unk
$300/$0
Unk
$300/$0
Unk
$300/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
Unk
$500/$0
$500/$0
_Unk
Unk
$500/$0
1
2
3
4
5
6
7
8
9
10
11
12
13
15
18
PHI
26
28
30
31
32
33
34
35
36
37
41
r ,
Monroe County Computer Related Equipment
Inventory Deletion Request
A
B
C I
D
M.C. ID
Serial Number
Asset Description
Date Purchased
Number
3839
1FD8Y61
Dell PC Optiplex GX280
Unk
No Tag
37VRT61
Dell PC Optiplex GX280
Unk
No Tag
F96LV21
Dell PC Optiplex GX260
Unk
No Tag
2136LV21
Dell PC Optiplex GX260
Unk
No Tag
2NDB71
Dell PC Optiplex GX260
Unk
No Tag
CC6LV21
Dell PC Optiplex GX260
Unk
No Tag
7C6LV21
Dell PC Optiplex GX260
Unk
No Tag
DB6LV21
Dell PC Optiplex GX260
Unk
No Tag
3P151G1
Deli Vostro 220 PC
Unk
4026 r
61742599
Howard Clone PC
Unk
1394
61742444
Howard Clone PC
Unk
3921 /
61804995
Howard Clone PC
Unk
2608-042
U5DH029241
HP laserjet 6P Printer
Unk
2608-049
U5DH029269
HP Laserjet 6P Printer
Unk
1776
U5CD166167
HP laserjet 6P Printer
Unk
No Tag
901734
Dell LCD Monitor 19"
Unk
No Tag
none found
Dell LCD Monitor 19"
Unk
Page 2- of L
E
Original & Est.
Current Value
$700 / $0 -
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
$700 / $0
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MONROE COUNTY
COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
(ATTACHMENT B.3.)
TO: ChA L' ,Property Clerk FROM- lalgl ca l�
Finance Dept., Stop 8 `0/f�/j/
DATE: tf'
M.C.
I.D. Number
Serial.
Number
Asset Description
Date
Purchased
Original & Est.
Present Value
5139
1009081
Desktop - Optiplex GX520
CHECK ONE U APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL. TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: jftl(JA&<kkl�DATE:
r� Signat re
knic, Sic) C 6/1
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
on0_hez
Printed Nam
INFORMATION TECHNOLOGY
APPROVAL: Z&/z�
Signa re
albQ��
Printed Name
Rcv. BOCC 3/18/2015 (Q-4) 33
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MONROE COUNTY
INVENTORY DELETION REQUEST
To: _Charles Bradford From: _Bunny Portner - FDOH
Property Manager
Monroe County
I.D. Number
Serial
Number
Asset
Descri tion
Date
Purchased
Original and Estimated
Present Value
6368 J
8NBRJFI
Dell Latitude D830
1/27/2008
$2014.08/$0
6230 ,/
2QTWOFI
Dell Latitude D830
11/6/2007
$2069.90/$0
6232
6MCWOFI
Dell Latitude D820
11/6/2007
$2069.90/$0
6369 ✓
BXB9MF i
Dell Latitude ATG D630
2/15/2008
6371 ✓
FXB9MFi
Dell Latitude ATG D630
2/15/2008
5627
29W64BI
Dell Latitude D810
6/14/2006
$1659.55/$0
6365 ,/
FNBRIFI
Dell Latitude D830
1/27/2008
$2014.08/$0
6367 ✓
HNBRJFI
Dell Latitude D830
1/27/2008
$2014.08/$0
6241 1
4TCWOF1
Dell Latitude D820
11/6/2007
$2069.90/$0
6377 ✓
4YB9MF1
Dell Latitude ATG D630
2/15/2008
6238
9YCWOFI
Dell Latitude D820
11/6/2007
$2069.90/$0
6235 ✓
61 DWOF I
Dell Latitude D820
11/6/2007
$2069.90/$0
Check one appropriate line below:
APPROVAL TO ADVERTISE FOR BIDS
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
Reason for request:
Useful life spent
PREPARED BY: DATE; "llit, L110
Signature
Us-) n-C-1
Printed Nam
DIVISION DIRECTOR APPROVAL:
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Received
MONROE COUNTY OCT 0 4 2016
COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST FiinanceDept.
(ATTACHMENT B.3.)
TO: Charles Bradford , Property Clerk
Finance Dept., Stop 8
FROM: Information Technology
DATE:
M.C.
I.D. Number
Serial
Number
Asset Descri Lion
Date
Pump ed
Ur*kw & F.r L
PrewW Value
2868
FAA0436WOCU
Cisco Catalyst 3500 series XL
9-18-2000
$2036.60 1 $000.00
2869
FAA0437HOJ8
Cisco Catalyst 3500 series XL
9-25-2000
$2036.001 $000.00
NIA
FAA0437WOJ1
Cisco Catalyst 3500 series X
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST: u
OLD OUT DATED
PREPARED BY: P
DATE:
Signature
Maria Guerra
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
Alan MacEacheran
Print d N me
INFORMATION TECHNOLOGY
APPROVAL:
Signature
Jam LAe-
Printed Name
Rev. BOCC 3/18/2015 (Q-4) 33
September 27, 2016
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 22, 2016 Department: Finance Department
Bulk Item: Yes X No
AGENDA ITEM WORDING:
Staff Contact /Phone #:
3573
FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater
System Project. The invoices under $50,000 are being provided for information only.
ITEM BACKGROUND:
To identify expenditures of County funds advanced to the FKAA pursuant to the terms of the Interlocal
Agreement for the Cudjoe Regional Wastewater System. The terms of the amended agreement state
that all related invoices and supporting documentation shall be submitted by the FKAA to the County
Engineering Department for review and approval, and thereupon to the Clerk's Finance Department.
As per County Ordinance and the County's own purchasing policies and procedures, the BOCC retains
final approval for all invoices/contracts. These invoices under $50,000 (as per attached) are all invoices
submitted by the FKAA for the Cudjoe Regional Wastewater System for September and total
$5,790.43
PREVIOUS RELEVANT BOCC ACTION:
NIA
CONTRACT/AGREEMENT CHANGES:
NIA
STAFF RECOMMENDATIONS:
TOTAL COST: $ 5,790.43 INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
BUDGETED: Yes No
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing Risk Management _
DOCUMENTATION: Included X Not Required
DISPOSITION:
AGENDA ITEM #
Revised 6/15
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 14, 2016 Department: Finance Department
Bulk Item: Yes X No Staff Contact /Phone #: William Chase (305)292-3573
AGENDA ITEM WORDING:
FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater
System Project. The invoices under $50,000 are being provided for information only.
ITEM BACKGROUND:
To identify expenditures of County funds advanced to the FKAA pursuant to the terms of the Interlocal
Agreement for the Cudjoe Regional Wastewater System. The terms of the amended agreement state
that all related invoices and supporting documentation shall be submitted by the FKAA to the County
Engineering Department for review and approval, and thereupon to the Clerk's Finance Department.
As per County Ordinance and the County's own purchasing policies and procedures, the BOCC retains
final approval for all invoices/contracts. These invoices under $50,000 (as per attached) are all invoices
submitted by the FKAA for the Cudjoe Regional Wastewater System for October and total $97,764.64.
PREVIOUS RELEVANT 13OCC ACTION:
NIA
CONTRACT/AGREEMENT CHANGES:
NIA
STAFF RECOMMENDATIONS:
TOTAL COST: $ 97,764.64 INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing Risk Management _
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 6/15
AGENDA ITEM #
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