Item M51
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem David Rice, District 4
TheFloridaKeys
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
December 14, 2016
Agenda Item Number: M.5
Agenda Item Summary #2431
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING:
Approval to enter into a $127,611.75 Task Order No. 1 to the on
call contract With Amec Foster Wheeler, Inc. for Category A canal masterplan program planning
services to implement a $110,582 grant from EPA for development of Phase IIIA of the canal master
plan.
ITEM BACKGROUND:
AMEC Foster Wheeler was the top ranked firm and was selected to enter
into an on call contract with the County for Category A Canal master planning services.
The County applied for $170,921.75 in EPA grant funds for 100% funding of the proposed tasks for
Phase IIIA of the Canal Management Master Plan. EPA has offered a partial grant of $110,582.30.
In response to the $60,339.45 gap in grant funding, staff has reduced the resulting work to be
awarded to AMEC from $170,921.75 to $127,611.75. This was done by removing grant Task 3
Design of conceptual restoration plans for 15 canals that have demonstrated extremely poor water
qualityEvaluation of Strategies to reduce costs as part of a county wide
implementation of canal restoration technologies. The differential in cost for the remaining tasks is
now $17,029.45, which is available from the remaining budgeted infrastructure funds set aside for
canal restoration purposes. In the event additional EPA funding is provided in the future, Task 3 and
Task 4 work may be performed at that time.
The Water Quality Protection Program (WQPP) Action Plan of the Florida Keys National Marine
Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority for
corrective action (FDEP, 2013). Of the 502 residential canals in the Keys 311 do not meet the
State's water quality standards and are a source of nutrients and other pollutants to near shore waters.
Combining the information, Monroe County now knows the size, shape, depth and number of turns
lacks additional
information needed to effectively expand the canal restoration program, beyond its current
demonstration phase, to a countywide initiative.
The County learned of the grant availability on May 19, 2016 and the grant application was
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submitted by June 28, 2016. The grant application required that the County name the principles that
will be involved in grant work. AMEC was identified as the design engineer to provide the work.
Four tasks were included to address the identified data gaps, as follows:
1.Collection of expanded Dissolved Oxygen (DO) data for all Fair and Poor ranked canals.
2.Collection of sediment cores from a subset of canals that have documented organic detritus
bottom sediment loading greater than 0.75 feet in thickness to evaluate the potential for
reusing canal sediments in their planning and cost evaluation.
3.[Note: Task 3 will not be performed at this time due to the funding reduction.] Design of
conceptual restoration plans for 15 canals that have demonstrated extremely poorwater
quality.
4.[Note: Task 4 will not be performed at this time due to the funding reduction.] Evaluation of
strategies to reduce costs as part of a countywide implementation of canal restoration
technologies.
In addition, the County's match includes:
1.County funding for the assessment and design of a canal restoration project (Canal #83)
including the characterization of sediment.
The outputs for the work include:
A.Confirmation of the canal rankings for poor and fair ranked canals and verification thatthe
rankings would not be altered using the new FDEP standard for Dissolved Oxygen.
B.Assist in determining the cost of removing decaying organic matter from all the canalswhich
could potentially benefit from the restoration effort.
C.[Note: not being performed at this time]. Develop conceptual designs for 15 canals with
some of the poorest water quality in the Florida Keys using both traditional and alternative
technologies.
D.[Note: not being performed at this time]. Develop cost saving strategies which could lead to
Monroe County getting greater value for the limited funds they have available.
E.Improved dissolved oxygen (DO) in residential canal C83 in Key Largo.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A Canal Master Plan Program Planning Services, Category B Canal
Infrastructure Engineering Services for Projects and Category C Environmental Engineering
Services.
11/22/16: Approval to negotiate an on-call contract with Amec Foster Wheeler, Inc., the highest
ranked respondent, for canal masterplan program planning services.
12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for
Category A canal masterplan program planning services.
CONTRACT/AGREEMENT CHANGES:
Task Order #1
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STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
AMEC Task Order 1 -Complete
FINANCIAL IMPACT:
Effective Date: December 14, 2016 Expiration Date: December 14, 2020
Total Dollar Value of Task Order: $127,611.75
Total Cost to County: $17,029.75 Current Year Portion: $127,611.75
Budgeted: Yes Source of Funds: $17,029.75 Fund 304
$110,582.00 EPA Grant Funds
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No County Match: see above
Insurance Required: Yes Additional Details:
12/14/16 304-23000 · PHYSICAL ENVIRONMENT $17,029.75
REVIEWED BY:
Rhonda Haag Completed 11/28/2016 5:10 PM
Pedro Mercado Completed 11/28/2016 5:15 PM
Budget and Finance Completed 11/29/2016 9:10 AM
Maria Slavik Completed 11/29/2016 10:05 AM
Kathy Peters Completed 11/29/2016 10:47 AM
Board of County Commissioners Pending 12/14/2016 9:00 AM
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In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 14th day of December, 2016 between Monroe
County, Amec Foster Wheeler Environment &
Infrastructure, Inc.
allowed if construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effective on the 14th Day of December, 2016 and shall expire 60
days after the final deliverable to Environmental Protection Agency is submitted.
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The Consultant shall assist the County with the design, planning and administration of
developing Phase IIIA of the Canal Management Master Plan.
The scope of services for the Canal Management Master Plan Phase IIIA will consist of:
Collection of expanded Dissolved Oxygen (DO) data for all Fair and Poor ranked
canals.
Collection of sediment cores from a subset of canals that have documented organic
detritus bottom sediment loading greater than 0.75 feet in thickness to evaluate the
potential for reusing canal sediments in their planning and cost evaluation of organic
removal and backfilling.
Details of the scope of services are out
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proposal that is attached to this task order as .
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Poor and Fair ranked canals are water bodies that have previously demonstrated water
quality below the State of Florida standards for DO during Phase I & II CMMP. The 191
canals previously ranked as having Good water quality in either Phase I or II will not be
evaluated as part of the CMMP IIIA. In order to expedite the DO survey, the Consultant
will access the canals from the water as opposed to requiring land access, which was a
limiting factor during Phase I & II CMMP.
With the assistance of a boat, the Consultant will collect additional one time DO readings
in all 311 of the originally ranked Poor and Fair canals, including plugged canals, on a
vertical profile using a YSI multi-meter. The results of the analysis will be presented as
an average DO reading for the profile. Based on recommendations from the FDEP, the
Canal Management Master Plan Phase IIIA
Amec Foster Wheeler Environment & Infrastructure, Inc.
December 14, 2016
Page 1 of 3
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one-time DO readings will be collected from the approximate canal center. If a canal is
exceptionally long (greater than 0.5 miles in length with multiple 90 degree turns),
readings will be collected from multiple locations and averaged so that the canal is
represented and ranked by one DO reading.
A subset of the canals, at least 3% or 10 or the Poorest ranked canals, will be selected
for DO monitoring based on the new FDEP SOP. Based on the observations collected
during Task 1, the poor and fair rankings will either be confirmed and kept the same or
changed to the most appropriate classification.
Prior to the monitoring of the 10 canals, the Consultant shall review the proposed list
with the County to confirm the list and shall receive written approval from the County
prior to proceeding with the DO monitoring.
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This task will involve the collection of additional sediment cores from 15 canals that will
allow Monroe County to better quantify the amount of organic detritus sediment that has
accumulated in the above referenced waterbodies over time. The current organic layer
thickness estimates are based on information obtained during the Monroe County Canal
bathymetric survey and subsequently calibrated based on the results of the sediment
cores collected as part of the demonstration projects.
The consultant shall collect additional sediment cores from a subset of 15 canals that
displayed equal to or greater than 0.75 feet of organic accumulation during the Monroe
County Canal Bathymetric Survey. The cores will be retrieved using a piston core
sampler from a mini-barge. The cores will be logged for depth of organic matter and its
consistency. The composite sediment samples collected from each of the 15 selected
canals will be submitted for laboratory analysis to determine their chemical
characterization for disposal. The following are the parameters that will be analyzed:
Metals without Mercury, TRPH, TCPL % Moisture, and Copper. A Quality Assurance
Project Plan (QAPP) that covers the collection and analysis of sediment samples will be
developed and implemented for the project, a copy of which shall be provided to the
County.
Prior to the collection of the additional sediment cores, the Consultant shall review the
proposed list with the County to confirm the proposed list and shall receive written
approval from the County prior to proceeding with collection of the sediment cores.
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The Consultant shall be paid monthly for time and expenses based on hourly rates and
the following not to exceed amounts (except where noted):
Task 1: Collection of Additional Dissolved Oxygen Data
Task 2: Collection of Additional Sediment Cores and Laboratory Analysis
Total (not to exceed)
Canal Management Master Plan Phase IIIA
Amec Foster Wheeler Environment & Infrastructure, Inc.
December 14, 2016
Page 2 of 3
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EXHIBIT A-1
SCOPE OF SERVICES
CANAL MANAGEMENT MASTER PLAN PHASE IIIA
A. Scope of Work:
AMEC Foster Wheeler shall assist the County with the design, planning and administration of
developing Phase IIIA of the Canal Management Master Plan.
This project will consist of:
Collection of expanded Dissolved Oxygen (DO) data for all Fair and Poor ranked canals.
Collection of sediment cores from a subset of canals that have documented organic detritus
bottom sediment loading greater than 0.75 feet in thickness to evaluate the potential for reusing
canal sediments in their planning and cost evaluation of organic removal and backfilling.
Monroe County funding towards the construction of the restoration project at canal 83,
including the characterization of sediment.
Task 1: Collection of Additional Dissolved Oxygen Data
Poor and Fair ranked canals are water bodies that have previously demonstrated water quality
below the State of Florida standards for DO during Phase I & II CMMP. The 191 canals previously
ranked as having Good water quality in either Phase I or II will not be evaluated as part of the
CMMP IIIA. In order to expedite the DO survey, Amec Foster Wheeler will access the canals from
the water as opposed to requiring land access, which was a limiting factor during Phase I & II
CMMP.
With the assistance of a boat, Amec Foster Wheeler will collect additional one time DO readings
in all 311 of the originally ranked Poor and Fair canals, including plugged canals, on a vertical
profile using a YSI multi-meter. The results of the analysis will be presented as an average DO
reading for the profile. Based on recommendations from the FDEP, the one-time DO readings will
be collected from the approximate canal center. If a canal is exceptionally long (greater than 0.5
miles in length with multiple 90 degree turns), readings will be collected from multiple locations
and averaged so that the canal is represented and ranked by one DO reading.
A subset of the canals, at least 3% or 10 or the Poorest ranked canals, will be selected for DO
monitoring based on the new FDEP SOP. Based on the observations collected during Task 1, the
poor and fair rankings will either be confirmed and kept the same or changed to the most
appropriate classification.
Prior to the monitoring of the 10 canals, AMEC shall review the proposed list with the COUNTY
to confirm the list and shall receive written approval from the COUNTY prior to proceeding with
the DO monitoring.
DELIVERABLE:An executive summary will be submitted to Monroe County detailing the results
of the completed activities and a comparison between the monitoring results collected using the
previous method of a one-time monitoring event and the new FDEP SOP for DO analysis to
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determine the accuracy of the canal rankings and compare results between the traditional and new
DO measurement methods
DUE DATE: March 31, 2017
Task 2: Collection of Additional Sediment Cores and Laboratory Analysis
This task will involve the collection of additional sediment cores from 15 canals that will allow
Monroe County to better quantify the amount of organic detritus sediment that has accumulated in
the above referenced waterbodies over time. The current organic layer thickness estimates are
based on information obtained during the Monroe County Canal bathymetric survey and
subsequently calibrated based on the results of the sediment cores collected as part of the
demonstration projects.
AMEC shall collect additional sediment cores from a subset of 15 canals that displayed equal to
or greater than 0.75 feet of organic accumulation during the Monroe County Canal Bathymetric
Survey. The cores will be retrieved using a piston core sampler from a mini-barge. The cores will
be logged for depth of organic matter and its consistency. The composite sediment samples
collected from each of the 15 selected canals will be submitted for laboratory analysis to determine
their chemical characterization for disposal. The following are the parameters that will be
analyzed: Pestic
Total Metals without Mercury, TRPH, TCPL % Moisture, and Copper. A Quality Assurance
Project Plan (QAPP) that covers the collection and analysis of sediment samples will be developed
and implemented for the project, a copy of which shall be provided to the COUNTY.
Prior to the collection of the additional sediment cores, AMEC shall review the proposed list with
the COUNTY to confirm the proposed list and shall receive written approval from the COUNTY
prior to proceeding with collection of the sediment cores.
DELIVERABLE:A Quality Assurance Project Plan (QAPP) that covers the collection and
analysis of sediment samples will be provided. An executive summary of the proposed activities
will be submitted to Monroe County with an updated database that illustrates a revised organic
layer thickness calculation as well as the estimated cost associated with its removal and disposal
on an individual canal basis, for the selected canals. Additionally, an analytical report will be
submitted to Monroe County that details the results of the laboratory analysis and how the detected
contaminant concentrations may impact the overall cost of the project.
DUE DATE: April 30, 2017
Task 3: Monroe County C83 Project Funding
In 2016/17, Monroe County will fund the restoration of canal 83 for an estimated value of $1.6
million dollars. Of that total amount, $200,000 is being applied as a cash match towards the EPA
Grant, of which approximately $18,000 is for the characterization of sediment in canal 83.
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This data will be combined with the sediment data collected as part of this grant to improve Monroe
understanding of the amount and chemical makeup of the sediments in the Fair and Poor
water quality canals. This along with the organic removal and backfilling of canal 83 will provide
us with a greater understanding of the cost associated with a combination organic removal and
backfilling project as well as the variability that exists not just throughout the Florida Keys but
within each of the islands themselves.
The restoration design for canal 83 is based on field evaluations performed by professional
engineers. Sediment cores will be retrieved using a piston core sampler from a mini-barge in canal
83 and 278. The cores will be logged for depth of organic matter and its consistency. Sediment
samples collected from canals 83 and 278 will be submitted for laboratory analysis to determine
their chemical characterization for disposal. The following are the parameters that will be
Total Metals without Mercury, TRPH, TCPL % Moisture, and Copper.
DELIVERABLE: Sediment Characterization Data to be included with the Task 2 Deliverable.
DUE DATE: June 15, 2017
3. Budget for AMEC Tasks: $127,611.75
A cost spreadsheet providing the labor and expenses by task is attached. Additional staff may be
utilized on these projects, as needed, per the Contract Schedule of Values also attached.
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Pachardo, M. Kearns
Staff II$77.00x -- --= --
Project$86.00x -- --= --G. Corning
S. Hanks, J. Paris
Senior$109.00x -- -- --
Chief Engineer/Scientist$194.00x -- --= --R. Fraxedas
Chief Finanical Analyst$231.00x -- -- --
D. Atwater, N. Borgen
CADD/Draftsperson I$66.00x -- --= --
Admin II$52.00x -- --= --M. Kanakis
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D. Dadesky, M. Pichardo,
M. Kearns
Staff II$77.00x160hours=$12,320.00
D. Dadesky, M. Pichardo,
M. Kearns, A. Hernandez
Staff II$77.00120hours=$9,240.00
Project $86.00x24hours=$2,064.00G. Corning
J. Paris
Senior$109.00x80hours=$8,720.00
Chief Engineer/Scientist$194.00x16hours=$3,104.00R. Fraxedas
CADD/Draftsperson I$66.00x8hours=$528.00D. Atwater
Admin II$52.00x6hours=$312.00M. Kanakis
=
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YSI rental fee$750.00x1DO meter=$750.00
travel expenses (Hotels$167.040Hotels=$6,680.0
)0x0
Per diem$47.0040Uni$1,880.0
t0
travel expenses (boat rental$250.020mtg=$5,000.0
)0x0
Mileage $0.531000miles=$530.0
x0
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Staff II$77.00x80hours=$6,160.00M. Kearns, or M. Pichard
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Project $86.00x16hours$1,376.00G. Corning
S. Hanks
Senior$109.00x50hours=$5,450.00
J. Paris
Senior$109.00x60hours$6,540.00
Chief Engineer/Scientist$194.00x16hours=$3,104.00R. Fraxedas
Admin II$52.00x6hours=$312.00M. Kanakis
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travel expenses (Hotels)$167.00x15Hotels=$2,505.00
Per diem$47.0015Uni$705.0
xt0
Coring$40,250.01Uni=$40,250.0Includes 15 % Marku
0xt0p
Lab cost 15 composite samples$601.415Cost$9,021.7Includes 15 % Marku
5x5p
travel expenses (mileage$0.532000miles=$1,060.0
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*= Additional personnel not listed in the table may be required to complete the propose
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tasks, additional personnel will be billed according the attached rate schedule
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