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Item Q1 5 CM ounty of onroe BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 Mayor Pro Tem David Rice, District 4 TheFloridaKeys Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting December 14, 2016 Agenda Item Number: Q.1 Agenda Item Summary #2493 BULK ITEM: DEPARTMENT: Yes Tourist Development Council TIME APPROXIMATE:STAFF CONTACT: Ammie Machan (305) 296-1552 N/A AGENDA ITEM WORDING: Approval of an Amendment to Agreement with Key West Women's Club, Inc for the Hellings House Phase I Repair and Restoration Project to extend the completion date of the project to December 30, 2016 and to revise Exhibit A - outlining Scope of Service. ITEM BACKGROUND: date of the Hellings House Museum Phase I Repair and Restoration Project due to a delay in the receipt of custom materials needed to complete the project. They are also requesting a revision to the scope of service Exhibit A to remove the requirement to wall paper the parlor and meeting room to maintain historical accuracy. Attached are copies of the amendment, request and original agreement. DAC I approved same at their meeting of October 5, 2016 TDC approved same at their meeting of November 1, 2016 The Amendment submitted for approval at the November meeting failed to include the revised Exhibit A outlining scope of service. This amendment now includes those revisions. PREVIOUS RELEVANT BOCC ACTION: BOCC approved original agreement at their meeting of October 21, 2016 CONTRACT/AGREEMENT CHANGES: Amendment to Agreement STAFF RECOMMENDATION: Approval DOCUMENTATION: Hellings House Women's Club - Phase I Repair, Restor, Request, Amendment and Original Agreement 4EGOIX4K 5 FINANCIAL IMPACT: Effective Date: October 21, 2015 Expiration Date: December 30, 2016 Total Dollar Value of Contract: $80,954 Total Cost to County: No Cost to County Current Year Portion: $80,954 Budgeted: Yes Source of Funds: TDC CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: County Match : Insurance Required: Yes Additional Details: 11/22/16 117-77040 · TDC BRICKS & MORTAR 117 $80,954.00 REVIEWED BY: Maxine Pacini Completed 12/02/2016 10:12 AM Christine Limbert Completed 12/02/2016 11:50 AM Budget and Finance Completed 12/02/2016 4:07 PM Maria Slavik Completed 12/02/2016 4:08 PM Roman Gastesi Completed 12/05/2016 8:16 AM Kathy Peters Completed 12/05/2016 8:39 AM Board of County Commissioners Pending 12/14/2016 9:00 AM 4EGOIX4K %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP REVISED : NAME OF ENTITYKey West Woman's Club, Inc. : NAME OF PROJECTHellings House Museum Phase I Repair & Restoration NUMBER OF SEGMENTS TO PROJECT: 1 Note: County signoff and submission for reimbursement only allowed after completion of each segment as documented in this exhibit. Grantee must apply for reimbursement utilizing the ‘Application for Payment’ form includedwithin the Payment/Reimbursement Kit. Segment #:1 Description: Materials, equipment and labor required to: Remove existing wallpaper, repair wall surface, and purchase and install new Victorian period wallpaper first floor dining room. Paint walls with Victorian period paint color in the first floor parlor, dining room and meeting room. Repair and restore woodwork to match existing as needed in the first floor parlor, dining room and meeting room. Restore first floor pantry ceiling with drywall, molding, priming, and painting. Demolish, perform mold containment, and remove from second floor: Flooring and floor joist as indicated by water damage or inspection in Unit A and some areas in Unit B; Drywall and baseboards damaged by mold in Unit A and Unit B. Install/replace floor joists, flooring, and baseboards in Unit A and Unit Bon the second floor. Install approximately 1,700 sq.ft. of drywall in Unit A and some areas of Unit B, on the second floor. (replacing 1,700 sq. ft of approximately 3,000 total square footage) Sand and paint drywall and baseboards in Unit A and Unit REVISED Bon the second floor. Repair and paint 18 shutters located on the side and rear of the 1and 2floors. stnd Repair and paint 4 exterior doors located on the front,side and rear of the 2floor. nd Back 22 shutters with .25 inch Lexan with cross bars located on the side and rear of the 1and 2floors. stnd Repair and paint interior of all windows. (37 windows) Repair and paint 6 interior doors on the 1floor. st Repair/replace 7 interior windowsills on the 1floor. st Repair wood sills, sashes and frames on 16 interior windows on the 1and 2floors that require more extensive repairs. stnd Total Cost:$161,908TDC portion: $ (In order for this segment to be reimbursed, acknowledgement of TDC funding must bein place and proof in the form of pictures provided with In-Kind :No in-kind will be submission for reimbursement of this segment.This acknowledgement used towards reimbursement of shall not be covered as part of the TDC reimbursement –see contract this project. paragraph 2) %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP %XXEGLQIRX,IPPMRKW,SYWI;SQIRW'PYF4LEWI-6ITEMV6IWXSV6IUYIWX%QIRHQIRXERH3VMKMREP