Item C28F
County of Monroe
The Florida Keys -
Commissioner David Rice
9400 Overseas Highway, Ste. 210
Marathon Airport Terminal Building
Marathon, FL 33050
PH.: 305-289-6000
EM: rice-david(a,monroecounty-fl.eov
Office EM: boccdis4(i,monroecounty-fl.2ov
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tern George Neugent, District 2
Danny L. Kolhage, District I
David Rice, District 4
Sylvia J. Murphy, District 5
Interoffice Memorandum
Date: January 8, 2015
To: Amy Heavilin, Clerk of the Court
County Clerk's Office
From: Commissioner David Rice, District 4
RE: NOTICE OF VOTING CONFLICT
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Per Florida Statute 112.3143, I hereby disclose by written memorandum that I
will abstain from the vote on certain issues that are brought before the Monroe County
Board of Commissioners with entities that I am involved with.
I will abstain from the vote on issues concerning the following entities: Guidance
Care Center, Inc., a private, not -for -profit entity, which receives some of its operational
funding from the County, as I currently sit on the Board of Directors of the Care Center.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
item(s):
At the January 20, 2015 BOCC meeting, I will abstain from the vote on
#C 27. Approval of agreement with Guidance Care
Center for the Jail In -House Program for FY 2016
#C28: Authorization for the Mayor to execute a
Memorandum of Understanding with Guidance Care
Center Women's Jail Incarceration Drug Abuse
Treatment Program, for the period from October 1,
2015 through September 30, 2016.
Copy of agenda luting the referenced items) is attached for documentation.
"ll 1111, 111111 11,11 i;� 1, 1 1511 1711 iii'll'' liliii
Meeting Date- jgpjla 1� Department: --_QMB/Grant.s _
Bulk Item: Yes X No Staff Contact /Phone #: Laura deLoach artle/Ext. 4482
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds was given at the
October 21, 2015 meebng.
KIRU! DeM'Si-A =111, 1 111111
STAFF RECOMMENDATIONS: Approval
TOTAL COST:JE,,331 _INDIRECT COST: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:S0 SOURCE OF FUNDS: FDLE
REVENUE PRODUCING: YesNoX AMOUNT PER MONTH Year
APPROVED BY: County Attorn��
DOCUMENTATION: Included
SMEZ��
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Risk Management
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Guidance/Care Center Effective D. 10/01/15
Expiration D. 09/30/16
i "lap VNTPWT0MrsrTs1Hi =*- i J11AF-,r—rtZT1=11 GnO
Contract Manager: J&u ra _deLoach- Hartle -4422 OMB/Grants Admin.
(Department)
:01/05/16
1 CONTRACT COSTS
Total Doliar Value of Contract: $3Z.331 Current Year Portion: $37,331
Budgeted? -YO_X No Account Codes: 125-06057-539_490-GG16-02
Grant:
County Match: IQ
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Department Head Yes® NoF1
Risk Management Yes[:] No ((p
O.M.B./Purchasing (0 Yes[] Nod'
County Attorney 1j5po Yes[] Noto
Comments:
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this _ day of January, 2016, by and
between MDNRDE COUNTY, a political subdivision of the State of Florida, whose address
is
I100 Simonton Street, Key West, FL33Q4O, hereinafter referred to as "COUNTY," and
Guidance/Care Center hereinafter referred toas"AGENCY."
WITNESSETH
WHEREAS, the Florida Department ofLaw Enforcement has awarded a sub -grant of
Edward Byrne Memorial Justice Assistance tVthe COUNTY to implement program that
provides substance abuse treatment services to women offenders held in local correctional
facilities who have at least six months and no more than twelve months of their sentence
left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide Said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds tothe AGENCY inaccordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NDVV THEREFORE, in consideration of the mutual understandings and agreements Set
forth herein, the COUNTY and the AGENCY agree asfollows:
1. TERM - The term of this Agreement is from October 1, 2015 through
September 30, 2016, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the CDUNTY'S Edward Byrne Memorial Justice Assistance Sub -
grant Award, attached and made a part hereof (Attachment 8).
1 FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$37,331. All funds shall be distributed and expended inaccordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub -grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated byreference (Attachment B).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter.
The quarterly performance reports must include a response toall objectives included in your
project, as described in the Performance section in the grant agreement. Adetai|ed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this
quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
services rendered, the unit cost of the services, and all other information required including
supporting documentation validating delivery of services. The original invoice shall be sent
Grants Administrator
11OOSimonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject tnthe funded amounts above,
those documented services provided which are reviewed and approved as complying with
Monroe County Code of Ordinances, State laws and regulations and Attachment B - Edward
Byrne Memorial Justice Assistance Sub -grant Award. Evidence of services rendered by the
PROVIDER shall be in the form of letter, summarizing the units of services with supporting
documentation of service delivery attached. The letter should contain a notarized
certification statement. An example of payment request cover letter is included as
Attachment A.
6. TERMINATION -ThisAgreennentnnaybeherrninated bveither party atany
time, with or without cause, upon not less than thirty (30) days written notice delivered to
the other party. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESSTDFINANCIALRECORDS-TheAGENCYshaUrnaintainapprophate
financial records which shall beopen tothe public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
8, AUDIT - The AGENCY shall submit b)the COUNTY anaudit report covering the
term of this Agreement, within one -hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent bvregistered United States mail, with return receipt
requested, and sent to:
FOR COUNTY:
FOR PROVIDER:
Grants Administrator
Frank Rabbito, Senior Vice President
11O0Simonton Street
Guidance Care Center
Key West, FL]3D4D
1205 Fourth Street
Key West, FL33O40
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department ofLaw Enforcement cannot be obtained or cannot be continued at
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, Including those now
In effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian Institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement Immediately upon delivery of written notice of termination to the
AGENCY". If the AGENCY receives notice of material breach, it will have thirty days in order
to care the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
1. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any Interest under this Agreement, or subcontract any of Its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY Is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
1. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the AGENCY.
1. ENTIRE AGREEMENT
(a) It Is understood and agreed that the entire Agreement of the parties Is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently In effect between the parties relating to the subject matter hereof.
() Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST- AMY HEAVILIN, Clerk
By:
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
Guidance/Care Center, Inc.
By: h�z 4=:�t
Title:_ RVt&ill e y-
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i s
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board ofCounty Commissioners
Finance Department
500VVhitehead Street
Key West, FL33O4O
The following is a summary of the units of services provided for (Organization name) for the
period of, .
Number of Units
uEft-iag Provided for Program
Service provided xX.XxX
Service provided XX.XXX
(4) Total
(B) Total prior payments
(C) Total requested and paid (Af B)
(D) Total contract amount
Balance ofcontract (DC)
Unit Cost Amount Due
$ XX.XX $ XXX.Xx
$ Xx.XX $ -xKx]0(
I certify that the above services have been provided to the clients and that the units are
accurate and in agreement with the records of this organization. Furthermore, these units
are in compliance with this organizetion's contract with the Monroe County Board of County
Commissioners and will not be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20__
Notary Public Notary Stamp
ATTACHMENT B
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: I / F / -20 1 (,p
Grant Period- From: 10/01/2015 TO: 09/30/2016
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2016-JAGC-MONR-1-H3-184
Federal Funds: $ 37,331.00
State Agency Match:
Local Agency Match: $ OZO
Total Project Cost: $ 37,331.00
CFDA Number: 16.738
Award Is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart I of such part (42 U.S.C. 3751-3759); the
Consolidated Appropriations Act, 2008, Public Law 110-161; and Public Law 109-162, Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions,
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR
Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
This award is a cost -reimbursement agreement for satisfactory performance of eligible activities. Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement, or failure to meet minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed, withholding of federal funds and/or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342,
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
Authorized Official
Petrina Tuttle Herring
Bureau Chief
5-ate
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
Danny Kolhage
Title:
Mayor
Address:
530 Whitehead Street
Suite 102
City:
Key West
State:
FL Zip: 33040-6547
Phone:
305-292-3440 Ext:
Fax:
Email: boccdis1 @monroecounty-fl.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Clerk of Court
Address:
500 Whitehead Street
City:
Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Het # 2016-JAGC-2853 Section #1 Page 1 of 2
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
Danny Kolhage
Title:
Mayor
Address:
530 Whitehead Street
Suite 102
City:
Key West
State:
FL Zip: 33040-6547
Phone:
305-292-3440 Ext:
Fax:
Email: boccdis1 @monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title:
Senior Administrator- Grants & Special Projects
Address:
1100 Simonton Street
Room 2-285
City:
Key West
State:
FL Zip: 33040-3110
Phone:
305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref # 2016-JAGC-2853 Section #1 Page 2 of 2
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT
PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2015 End Date: 9/30/2016
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high -intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This has increased the availability of illicit drugs in Monroe County
resulting in drug abuse rates higher than both the state and national averages. Specifically in
regards to the female population of Monroe County which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that female residents of our county had over twice the state rate per
100,000 populations for emergency room treatment for acute drug intoxication. In addition,
Monroe has over twice the state average for DUI arrests and, consequently, almost three times
the state average for vehicular deaths involving drug use. Opioid and crack cocaine addiction also
continues to ravage the community and lead addicts quickly into the criminal justice system. The
GAINS Center estimates that US jails admit approximately 1.1 million people with serious mental
illness annually and among these admissions, 72% also meet criteria for co-occurring substance
use disorders. Monroe County Sheriffs Department reports that between January 2012 and
March 2015, there were over 3,000 females who were rearrested for substance related crimes.
For many drug involved women, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent -child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated women whose
level of drug involvement is such that they would not benefit from available outpatient treatment,
the Guidance/Care Center along with the Monroe County Sheriffs Office created the Jail
Incarceration Drug Treatment Program located within the Monroe County Detention Center in
1992. It remains today as one of the few such programs operated within a county jail in Florida
and the only opportunity for women to receive intensive drug abuse treatment within Monroe
County. Moreover, these women are able to get treatment quickly instead of being one of the 66%
of substance abusing Florida residents who desire help but are unable to access treatment due to
Florida's lengthy waiting list for substance abuse services as reported by the Florida Department
of Children and Families. Increasingly, the behavioral health field is moving toward treatment of
co-occurring disorders, which means recognizing that substance abuse also goes hand in hand
with a mental illness, including Post Traumatic Stress Disorder. This program has been able to
attain and maintain a very low recidivism rate (under 25%) for women participants in the last 5
Application Ref # 2016-JAGC-2853 Section #2 Page 1 of
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D4006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
years with the addition of evidenced -based practices and special attention to the unique needs of
substance abusing women who also may have mental health needs. The program has a very
close relationship with county judges, attorneys, and the administration and staff of the Monroe
County Detention Center as well as city and county authorities. Women who complete treatment
are often granted early release from incarceration to return to their families and begin rebuilding
their lives and the lives of their loved ones thereby saving the county the expense of their
continued detainment. Skills attained within the context of treatment increases the chances of
sustained recovery, healthier family and other personal relationships, healthier children, and safer
communities.
Project Summary (Scope of Work)
In 1997, The Jail In -House Program (JIP), as it was initially named, was developed in the Monroe
County Detention Center and began providing substance abuse treatment services to county
inmates to lay the foundation for sustained recovery. The majority of clients are court ordered by
the Drug Court, Circuit Court and County Court Judges in Monroe County. The rest enter the
program as volunteers who have met the criteria for drug/alcohol treatment and will be in the
county jail a minimum of 182 days. The program has established a positive reputation county
wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF
audits for the past three years reported that this program meets or exceeds Best Practice
standards with 100% compliance. This year's funding will allow services begun with last year's
grant to continue for this population in the detention center.
In May 2010, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the
JIP program for accreditation. The program was received renewed three year accreditation in
June 2013. The Jail Incarceration Program met the highest CARF standards and received
recognition for its positive relationships between correctional staff and treatment/clinical staff.
Client -centered individualized treatment plans tailored to the needs of women are a cornerstone of
gender -responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services to provide community linkages
and monthly self -reports of progress continue to refine the plan. On -going program review occurs
through monthly focus groups with administrative staff and participants. An assessment provides
a comprehensive assessment of client needs and assists in developing a person -centered
Wellness Plan that is updated with the participant every 30 days. A licensed clinician also
provides a Brief Behavioral Status Exam upon admission to diagnose and make appropriate
recommendations. Admission policies are welcoming to individuals with co-occurring disorders,
learning disabilities, and illiteracy, as well as other special individualized needs. This allows
access for all who probably otherwise would not receive services.
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re-entry planning and last up to six months once the
participant is released. The Guidance/Care Center provides aftercare throughout the county in
community -based facilities. Aftercare is given priority and participants are enrolled before they are
released. These services are available to all participants regardless of ability to pay.
The Guidance/Care Center employs all program staff and has a forty two year history of
Application Het # 2016-JAGC-2853
Section #2 Page 2 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-M06 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
providing substance abuse counseling and mental health services. The program will require 1 full
time counselor to provide all core program services to no less than 30 women for the one-year
grant period. Administrative support to conduct regular case staffing, provide services, collect and
report data, and monitor program outcomes will bebilled at.25FTE.
Program services will be delivered using several evidence based practices including aCognitive
Behavioral Therapy (CBT) based curriculum entitled Substance Abuse and Criminal Conduct:
Strategies for Self Improvement and Change - Pathways to Responsible Living. Throughout the
treatment episode participants use a client workbook that belongs to them. Additionally, Moral
Reconation Therapy, another systematic treatment strategy that seeks to decrease recidivism
among criminal offenders byincreasing moral reasoning iaincluded. Treatment inthe correctional
setting will incorporate trauma -informed and gender -responsive treatment through the use ofthe
evidenced -based "Seeking Safety" treatment model that incorporates treatment of PTSD into
traditional treatment ofsubstance use disorders. Seeking Safety offers 25treatment topics, each
with a clinician guide and client handouts. In addidon, four combination topics are Introduction to
Treatment / Case Management, Safety, The Life Choices Game (Review), and Termination.
These relational models support the development of healthy relationships with self, significant
othero, and the community at large in order to reduce the rink of relapse and recidivism, Staff will
use individual and group formats bodeliver core services. Relapse Prevention Therapy
incorporates Motivational Interviewing to facilitate movement through the stages of change, and
helps participants develop real life tools tocope with relapse triggers. The program abaff, in
conjunction with the corrections staff, conduct random drug testing on all participants and positive
tests can result in 30daye in lock -up and areturn tocourt for judicial review ofthe case. Tests
used are a 10 panel dip stick testing for amphetamine, benzodiazepines, cocaine, opiates,
synthetic opiates, THC. PCP. barbiturates, K0DyWAond methadone. These tests also include
adulteration and temperature strips to ensure the sample has not been tampered or masked.
Monroe County Board of Commissioners will subcontract with a service provider to offer
substance abuse treatment services tofemale inmate in the Monroe County Detention Center.
Grant funds will be used to pay a portion of the unit costs for Guidance/Care Center to provide
services as discussed in the scope of work above. The provider's minimum performance required
for payment by the county will be established in the local agency contractual services agreement,
and accounted for through monthly invoices reflecting units of service provided along with Event
Reports and Unit Reports. The provider will conduct a minimum of 60 quarter hours of
assessments and 296 quarter hours of case management services for each defendant. Case
management will be provided to each participant and include a minimum of the following: 60
quarter hours of Assessments, 346 quarter hours of Individual therapy, 2.458 quarter hours of
Group Therapy. 296 quarter hours of Case Management. Documentation to support costs and
activities will be maintained for all grant -funded expenditures for reimbursement. All
documentation to support use and expenditure of grant funds, including a copy of the local
subcontract agreement and records that the provider met minimum performance requirements,
will be available for review during grant monitoring or upon request.
The deliverable for this agreement is the quarterly performance of the tasks and activities
described in the scope of work in accordance with the local agency contractual agreement and/or
position description. Monroe County will request reimbursement of
Application Ref # 2016JABC-2853 Section #2 Page 3ofG
Rule Reference 1/D-erOO6OCJG-0os(revOctober zoos
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant - County -wide
allowable costs identified inSection 4.pages 1-3onaquarterly basis.
Monthly invoices are provided toMonroe County bvthe treatment provider, Guidance/Care
Cenber, summarizing activities for which they seek payment, Monroe County will enter into an
agreement with Guidance/Care Center boprovide the services identified.
Application Ref # 2016JABC-2853
Contract 2016JABC-KXONR-1-H3'184
Rule Reference no-9.00moCJG-0no(rev.October onoo
Question: What is the name of the jurisdiction(s) your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: Monroe County
Question: What is the combined population of the jurisdiction(s) your agency provides services
to (according to the most recent census)?
Answer: 73090
Question: What is the address of the location being used to provide services for this project?
Answer: Monroe County Detention Center
5501 College Road
Key West, FL 33040
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local government agency who contracts with a local non-profit to provide the
services.
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold
instead.
Answer: N/A
Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of $750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: Yes
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Application Ref # 2016-JAGC-2853 Section #2 Page 5 of
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Answer: Yes
Application Ref # 2016-JAGC-2853 Section #2 Page 6 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9,006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 10 - Behavioral Health
State Purpose Area: 1 G - General Questions
Objectives and Measures
Objective: General Questions - General Questions for All Recipients
Measure: General01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General02
Will your organization be using the The National Training and Technical Assistance
Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence -based policy and
practice.
Goal: No
Measure: General04
Will your organization be using the Evidence -Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence -Based Policing Matrix provides
information on evidence -based practices for law enforcement.
Goal: No
Measure: General05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General06
Application Ref # 2016-JAGC-2853 Section #3 Page 1 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: Unfunded units are paid through a partnership with Monroe County.
Measure: General08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: None of the above.
Measure: General09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur (yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: Attend community meetings (suicide prevention taskforce).
Measure: General10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other (please Describe), None of the
above, Unsure/Don't know.
Goal: N/A
Measure: General11
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Application Ref # 2016-JAGC-2853
Contract 2016-JAGC-MONR-1-H3-184
Section #3 Page 2 of 8
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
v a —
Goal: Educate participants about substance abuse and the relationship to criminal thinking
and behavior, assist participants in developing healthy coping skills and support
networks, reduce recidivism due to substance use related crimes.
Measure: General12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes.
Measure: General13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: Barriers have typically involved courts ordering individuals into the program who
cannot complete the 6 months of required programming due to jail release.
Measure: General14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes.
State Purpose Area: 5C - Consultants/Contracts
Objectives and Measures
Objective: Consultants/Contracts - Questions for all recipients using consultants/contracts.
Measure: Consultantsl
Please describe what consultants/contracts will be paid for with JAG funds during the
grant period. Include names, titles and areas of expertise where applicable.
Goal: Monroe County will enter into an agreement with the service provider,
Guidance/Care Center.
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: B1 General - Behavioral health questions for recipients of an award $25,000 or more.
Measure: B01
Application Ref # 2016-JAGC-2853 Section #3 Page 3 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
`
If you will operate a behavioral health program with JAG funds during the grant
period, what percentage of the program's total costs will be paid for with sources
other than this JAG award? If you operated more than one program, answer for each
separately.
Goal: 62%
Measure: B02
What is the name of your behavioral health program? If you will operate more than
one program/service, answer for each separately.
Goal: JIP (Jail Incarceration Program)
Measure: B03
If you will operate a behavioral health program with JAG funds during the grant
period, what was the initiation year of that program, regardless of when it received
JAG funding? If you will operate more than one program, answer for each separately.
Goal: 1997
Measure: B04
What behavioral health services will you provide during the grant period? If you will
operate more than one program, answer for each separately. Choose all that apply
from the following list: Substance abuse treatment, Mental health treatment, Co-
occuring treatment (includes both substance abuse and mental health treatment).
Goal: Substance abuse treatment, Mental health treatment, Co-occurring.
(Comprehensive behavioral health evaluations, treatment planning, case
management, group and individual therapy, court communication and representation
if required, discharge planning.)
Measure: B05
Are you or a partner planning or conducting an evaluation of your behavioral health
program? If you will operate more than one program, answer for each separately.
Goal: Yes
Measure: B06
If you or a partner are planning or conducting an evaluation of your program,
describe the current status of the evaluation, its purpose, who is conducting the
evaluation and the evaluation results if applicable. If you will operate more than one
program being evaluated, answer for each separately.
Goal: Our agency has a performance improvement plan that evaluates programming and
outcomes. Evaluation data is compiled through WestCare and includes fidelity on
evidence based programs, outcome measures for Seeking Safety and satisfaction
surveys.
Application Ref # 2016-JAGC-2853
Section #3 Page 4 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Measure: B08
Regardless of JAG funding, how many treatment staff are currently licensed and/or
certified in mental health treatment? If you operate more than one program, answer
for each separately.
Goal
Measure: B09
Regardless of JAG funding, how many treatment staff on the program are currently
licensed and/or certified in co-occuring treatment? If you operate more than one
program, answer for each separately.
Goal: 1
Measure: B10
How many treatment employees does your office currently have on staff? Please
count both full- and part-time employees.
Goal: 5
Measure: 1311
Of the treatment employees your office currently has on staff, how many are JAG
funded?
Goal: 3
Measure: B12
Regardless of JAG funding, approximately how many new participants will be added
to the program for only substance abuse treatment during the grant period? If you will
operate more than one program, answer for each separately.
Goal: 30
Measure: B13
Regardless of JAG funding, approximately how many total participants will receive
only substance abuse treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal: 30
Measure: B14
Regardless of JAG funding, approximately how many new participants will be added
to the program for only mental health treatment during the grant
Application Ref # 2016-JAGC-2853 Section #3 Page 5 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
_t
period? If you will operate more than one program, answer for each separately.
Goal
Measure: B15
Regardless of JAG funding, approximately how many total participants will receive
only mental health treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal. 0
Measure: B16
Regardless of JAG funding, approximately how many new participants will be added
to the program for co-occuring treatment during the reporting period? If you will
operate more than one program, answer for each separately.
Goal: 30
Measure: B17
Regardless of JAG funding, approximately how many total participants will receive co
-occuring treatment services during the grant period? If you will operate more than
one program, answer for each separately.
Goal: 30
Measure: B18
Are you aware that you will be required to complete the behavioral health
questionnaire and submit it to your grant manager alongside each performance
report.
Goal: Yes
Objective: B2 Med. Assist - Behavioral health questions for recipients engaged in medication
assisted services who receieve an award of $25,000 or more.
Measure: B19
If your treatment program includes medication -assisted treatment (MAT), which of
the following medications will you utilize, regardless of JAG funding? If you are
operating more than one program, answer for each separately. Choose all that apply
from the following list: Naltrexone, Buprenorphine, Methadone.
Goal: None
Measure: B20
If your treatment program includes medication -assisted treatment (MAT),
approximately how many of your total program participants will be deemed eligible
for MAT? If you operate more than one program, answer for each separately.
Goal: N/A
Application Ref # 2016-JAGC-2853 Section #3 Page 6 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Measure: B21
If your treatment program includes medication -assisted treatment (MAT),
approximately how many of your total program participants will receieve at least one
MAT treatment? If you operate more than one program, answer for each separately.
Goal: N/A
Objective: B3 Group - Behavioral health questions for recipients engaged in group treatment
services who receieve an award of $25,000 or more.
Measure: B22
If your treatment program utilizes group treatment, regardless of JAG funding, what
is the average group size? If you operate more than one program, answer for each
separately.
Goal: 7
Measure: B23
Regardless of JAG funding, how many participants are currently active in your
program? If you will operate more than one program, answer for each separately.
Goal: 9
Objective: B4 Sub. Abuse - Behavioral health questions for recipients engaged in substance
abuse treatment services who receieve an award of $25,000 or more.
Measure: B24
Does your treatment agency offer a continuum of care for substance abuse
treatment, including detoxification, residential, sober living, day treatment, intensive
outpatient, and outpatient treatment services?
Goal: Yes
Measure: B25
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants were tested for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested? If you operate
more than one program, answer for each separately.
Goal: All participants are tested randomly.
Measure: B26
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants tested positive for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested.
Goal: 0
Application Ref # 2016-JAGC-2853
Section #3 Page 7 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
s t'3-',.�i h• zyh'�,. t''+-rc3
Objective: B5 Co-Occuring - Behavioral health questions for recipients engaged in co-occuring
treatment services who receieve an award of $25,000 or more.
Measure: B27
Which of the following co-occuring treatment models do you follow, regardless of
JAG funding? If you are operating more than one program, answer for each
separately. Choose from the following: Sequential (providing services for one
disorder and then another), Parallel (concurrent treatment for mental health and
substance abuse), Integrated (treating both in the same setting).
Goal: Integrated
Application Ref # 2016-JAGC-2853
Section #3 Page 8 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$37,331.00
$0.00
$37,331.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$37,331.00
$0.00
$37,331.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2016-JAGC-2853 Section #4 Page 1 of 4
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005 (rev. October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative:
Budget Detail
Contractual Services:(Guidance/Care Center)
- Assessments 96 quarter hours @ $17.2025 1,651
- Individual Therapy 462 quarter hours @ $20.1100 9,291
- Group Therapy 3,762 quarter hours @ $5.0275 18,914
- Case Management 395 quarter hours @ $18.925 7,475
Total Contractual Services: $37,331
Budget Narrative:
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2015-16 state funding contract for Substance Abuse
and Mental Health services and dividing by 4 to arrive at the quarter hour rates. A contract with
the treatment provider will be developed to be utilized during the established grant period.
Psychosocial Assessment: Monroe County through a contracted treatment provider will interview
all program participants for the purposes of data collection of educational, employment, criminal,
medical, family, substance abuse and mental health histories to assist in the determination of the
inmates appropriateness for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour
Unit Rate $17.20
Units Requested 96 quarter hours to be paid for by this grant.
Total Cost $1,651
Individual Counseling: Monroe County through its contracted treatment provider will provide
counseling to all program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
Unit of Service: Client direct service quarter hour:
Unit Rate $20.11
Units Requested 462 quarter hours to be paid for by this grant.
Total Cost $9,291
Group Therapy: Monroe County through its contracted treatment provider will provide group
therapy to all program participants weekly. Group counseling among program participants will be
conducted to include the introduction of "Self-help groups" and their attendance to establish an
ongoing support network.
Unit of Service: Client direct service quarter hour
Unit Rate $5.0275
Units Requested 3,762 quarter hours to be paid for by this grant.
Total Costs $18,914
Case Management: Monroe County through its contracted treatment provider will provide the
coordination of adjunctive services, discharge planning, communication with collateral contacts,
linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour
Application Ref # 2016-JAGC-2853
Section #4 Page 2 of 4
Contract 2016-JAGC-MONR-1-1-13-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative (Continued):
Unit Rate $18.925
Units Requested 395 quarter hours to be paid for by this grant.
Total Cost $7,475
Monroe County will reimburse Guidance/Care Center for program expenses not covered by the
grant,
TOTAL PROGRAM COST $37,331.00
Application Ref # 2016-JAGC-2853 Section #4 Page 3 of 4
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9. 006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: N/A
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Contractual Services:
- Assessments 96 quarter hours @ $17.2025❑❑ 1,651
-Individual Therapy 462 quarter hours @ $20.1100119,291
- Group Therapy 3,762 quarter hours @ $5.0275EI8,914
- Case Management 395 quarter hours @ $18.925❑ 7,475
Total Contractual Services- $37,331
Total Budget- $37,331
The budget reflects costs directly associated with the provision of substance abuse
treatment, mental health and educational services to inmates of Monroe County jail.
The unit cost rates were derived by using the hourly rates from the FY 2015-16 state
funding contract for Substance Abuse and Mental Health services and dividing by 4 to
arrive at the quarter hour rates. A contract with the treatment provider will be
developed to be utilized during the established grant period.
The unit cost plan was provided by the treatment provider, Guidance/Care Center in
September 2015.
Application Ref # 2016-JAGC-2853 Section #4 Page 4 of 4
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Insert Standard Conditions Page here.
Application Ref # 2016-JAGC-2853
Section #5 Page 1 of 1
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 criminaljustic�g��fdle state us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2015 ]AG Standard Conditions P
Rev. 09/2014 age 1 of 23
SFY2015 JAG Standard -------
Rev. 09/2014 Page 2 of 23
Conditions of agreement requiring compliance by units of local government (eubgnsnd recipients),
implementing agencies, and state agencies upon signed acceptance of the oubgmw
n� award appear i
this section, Upon approval of �hthismubgnant. the approved application and the following hennm
v/
conditions will become binding. Failure to comply with provisions of this agreement willwillresult /,
required corrective action up to and including projectprojectcosts being disallowed and termination of the
project, as specified in item 19 of this section,
�. All Sobgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (Wwwoinusdoi-novifin;%tii-i�41g,uideliticlex.litm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
ram Dell.a i!s. asi3x,?Prog ram 192-591 as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
Florida Administrative Code, Choptar11O-8' "Edward Byrne Memorial State and Local
Law Enforcement Assistance�
FormuGraotram":
Office ofManagement and Budget (OMB)Circulars:
o A'21(2CFR220)'"Cost Principles forEducational: A-87(2CFR 225)'"Cost Principles for State, Local
----��^~and Indian Tribal Governments"
o A-1O2."Grants and Cooperativ----
Cooperative n- -~oa|G/pvanmmento"
u A-110 (2 CFR 216) "Uniform Administrative �
Coopar�tiveAgneam"nta" Requirements for Grants and
u A-122(2CFR23O)."Cost Principles for Non -Profit Organizations"
o A-153. "Audits of States, Local Governments, and Non -Profit Organizations"
Code ofFederal Regulations:
o 2 CFm1/u 1o(�) "Award Term
i Persons"
. . Q n omsone
u 28CFR38."Equal Treatment for Faith -Based O(Organizations"
o 28 CFR 66. "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
o 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
o 2UCFR18'22.23,3U.3S'42.G1.and 83
Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter I —Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program:
° United States Code:
n 42U.S.C.I711 stmaq. "Omnibus Crime Control and Safe Streets Act of18G8"
° State of Florida General Records Schedule GG1-SL for State and Local Government
Agencies:
° State ofFlorida Statutes 21G.871 (Agreements funded with federal orstate assistance) and
215�985 (Transparency iogovernment spending)
2. Requirements for Contractors ufGubgrontRecipients
Theeubgrant recipient assures the compliance ofall contractors with the applicable provisions of
Title ofthe Omnibus Crime Control and
` SafeStne�aAct of1QGO' asamended (42U,SC� 3711
e, aeq at of the Office of JusticePrograms- ---- and all other applicable
federal and state
L.
3. Allowable Costs
a, Allowance for costs incurred under the oubgnanLshall bedetermined according tothegener |
principles and standards for selected cost items set forth in the Office ofJustice Programs
~~
Financial Guide, U.S. Department ofJustice Common Rule for State And Local Governments
and federal OMB Circular A'87. "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b, All procedures employed in the use of federal funds for any pmc-procurement shall according
to U,S. DepartmentDepartmentofJustice Common Rule for State and - Local GoverGovernments,Governments,or OMBOMBCircular A-11O.nrOMB Circular A-1O2.and Florida law bzboeligible for reimbursement.
4� Reports
a, Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (115) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are oomplete, accurate, and timelymayn*�/dbnaanodoms.aospeo�*dinbem19.Per�rmmnceufAgnaemer�Pak/ns.
(2) Report Contents: Performance Reports must include aresponse bzall objectives included
in ynuraubgnant. A detailed response is required in the narrative portion foryeo/no
performance objectives, The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address mohuns being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
�
Maneger, orPeonnanoeContaots. "pp ,
b, Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditures
Reports are due thirty (30) days after the end of the reporting period. In addition, iftheaubQmntawand period is extended, additional Pn���Expend|tu-'~ Reports shall
be submitted.
(WAll project expenditures for reimbursement ofsubgrantrecipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant Information
Management ON -line)
(c) All Project Expenditure Reports ohcd| be submitted in sufficientde�i|forproperpna
auddand pos�oudb, -
(d)Before the "final" Project Expenditure Report will be processed, �eaubgua�
recipient must submit to the Department all outstanding project reports
-' '~r~and mustnave satisfied all special conditions, Failure to Comply with ihe~` provisions
above
SFY3015lAG Standard Conditions
� The report must be electronically signed bythe subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days of the subgrant expiration date,
(b) The Financial Closeout Audit must beelectronically signed bythe aubgmrdreoip�n
or implementing agency's Chief Financial Officer or the Chief Financial Officer
�=
C8 Project Generated Income (PG|)
(a) If app|icab|e, the mubgrart recipient shall submit Oua-'/ PG| Earnings and
Expenditures Reports to the DepartmentDepartmentwithin thirty (30 --'- after the end of the
reporting period covering oubgmnt project generated income and expenditures
during the previous quarter, |fany PG|remains unspent aft-e oubgrantenda the
subgnent recipient must continue submitting quarterly PG|
reports
-'~s until all funds -are
expended. (See Item 11.Program |noomaj
(b) P@|Earnings and Expenditures reports must beelechonico|ya�nedbythe aubgnar�
recipient orimp�mont�gagency's ch�f finano�|o�ueror'the chief financial officer's
designee.
o, Other Reports
The subgrant recipient shall report hothe Uniform Crime Report and other reports asmay be
reasonably required by the Department.
0. Fiscal Control and Fund Accounting Procedures
m. All expenditures and cost accounting of funds shall conform to the Office of Justice
rmgmmo Financial Guide. the Common Rule. and OMB Circulars A'21 A,87 and A 11O
or A-1 02 as applicable, in their entirety,
The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately eonourd for funds awarded to them As a oubgnant
�o/p/ent.you must have aUnanoia|management system inplace that iaeb|'bnmondand
report onthe receipt, obligation, and expenditure ofgrant funda An adequate ~
system for subgrant recipient uatbeaNfund o�10 accommodate equaoa accounting'^
to separately track receipts, expenditures, assets, and UabUidae u«z and account structure
subQnan� recipients,
'v/ awards, programs, and
o, All
d��e��ont������bed�������i��p���nm�the p�e�
d� All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrant recipient,
6� Payment Contingent vnAppropriation and Available Funds
The State ufFlorida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida hznaimbumfor toavailable federal funds.
n
Obligation ofSu|grant Recipient Funds
Subgrent funds ahoU not under any circumstances be obligated prior to the effective date, o/
subsequent tothe termination d�e.qfthe oubgnentaward period Only pn�e�costs incurred on
ino -
ora�erthe effective dsdo, and on orphorto the termination 'aheoftheoubg
t
6FY2O15JAG Standard Conditions
project are eligible for reimbursement. All payments must becompleted within thirty (30)days of
the end of the subgrant period,
8' Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department, The request must beelectronically signed bythe oubgrart recipient cximplementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a, The unit oflocal government must establish a trust fund in which hzdeposit JAG funds,
�
t, The account may earn interest, but any earned interest must beused for program purposes
and expanded before the federal gent period end dehs Any unexpended inhanas^
remaining at the and of the federal grunt period must be submitted to the Office ofCriminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the oubgrand recipient's written travel
policy. If the subgnant recipientnot � have o written travel po|icy, cost of all travel will be
reimbursed according to 8b*ha of Florida Travel Guidelines § 112U6' Fla.
Stat. Any foreign
travel must obtain prior written approval.
11. Program Income (also known asProject Generated Income)
e, All income generated as a direct result ofo nubgnent project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit onEarnings and Expenditures Report
noreport how much PQ|was earned during each quarter, Areport must besubmitted each
quarter even if no PG|was earned orexpended. PG| Earnings and Expenditures reports
must be electronically signed by the aubgrant recipient or implementing agency's Chief
Financial Officer orthe Chief Financial Officer designee.
uPG| expenditures require prior written approval from the Office ofCriminal Justice Grants, �
Program income must be used for the purposes of and under the conditions applicableapplicable
the award, |fthe ouo iaa|�wob|eunder the �dena|grant p/ogram then would "'
allowable using program income. PGI budget requests must be' " signed by the subur =
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer- �"`
d. Program income should beused as earned and expended as soon as possible, Anyunmxpended PG| remaining at the end of the federal grant period must be submitted hzOCJ(for transmittal Uzthe Bureau o/Justice Assistance.
12. Approval mfConsultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence costs)
per eight -hour day. or $81.25 per hour, A detailed justification must be submitted to and
approved by FDLE prior toobligation orexpenditures ofsuch funds Approval shall be based
upon the contract's compliance with requirements found in the Financial Guide the Common
Rule,and in applicable state statutes, The Department's approval of the oub'mrant recipient
agreement does not constitute approval of consultant contracts. |f consultants are hired through
a competitive bidding process (not sole source), the $G5Othreshold o not apply.
13. Property Accountability
a The aubArent recipient agrees to use all non -expendable property for c/iminal justice
purposes during its useful life ordispose ofitpursuant to§ 274. Fla. Stat.
SFY2O15JAG Standard Conditions
b, The subgrant recipient shall establish and administer o system to protect, preserve, ume
maintain and d� of furnishedpurc'pursuant to this agreement according to federal property management standards set forth in
14. Ownership mfData and Creative Material
Ownership of material, disuoverea, invenUono, and results developed,discovered
subordinate to this agreement is governed by the terms of
r'`~~°�"' =
c»tn* Office of Justice ProQramoF|»anuie|(uide(asomended) and the U.B Department of JusticeCommon Rule for State and
Local Governments, orthe federal OMB Circular A-11U o/A-1u2.amopp|ioab|a,
15. Copyright
'The awarding agency reserves aroyalty-free non'exdusive and inevooab|elicense toreproduce
pubHah.orothenwisause, and authorize othostouse, for
—federal government purposes: '
e, 'The copyright in any work developed under enaward oruubawand.and
b, Any rights ufcopyright bowhich a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
Ifany program produces patentable items, patent rights, processes, or inventions, inthe oou�e
ofwork aponso�dbythe fedar federal or h--
repo�edhzthe awarding agency.
~� " funds, n�usmuatb�pmm��/yondfuUy
e, Unless there is a prior agreement between the aubgrord recipient and the Department on
disposition mfsuch items, the Department may determine whether protection onthe invention
ordiscovery will besought.
b. The Department will also determine how rights in the invention cxdiscovery (inc|udinghghtsLinder any patents ioau-' — be allocated and administered in order to protect the publicinterest� consistent with "Government potent Policy" (^PreaidenyaMemorandum for Heads ofExecutive Departments
ill
and Ag
encies," August 23. 1971. and statement of
Government patent policy, *upr�mF
"/m �u eoera|Register 1883S).
o, Government regulations have been issued /n Title 37 CFH Port4O1 by the U.S.Department
of Commerce.
17. Publication orPrinting ofReports
The oubgnant recipient nheU submit for review and approval one copy of any curricula, training'n*nrnae.oranyotherwh�enm�ehe|sthm¢wiUbapub|ished indudingweb-based m��ehand
web site oonient, through funds from this grant at least thirty (30 days prior to the targeteddissemination date,The subgronhee understands and agrees that any �oin/ngdisseminationoexex»ped or delivered �h grant funding must adhere to the OJPTr Training Guiding Phnoi�u«��
withmoanreouandSubgnanteesavai|ab|eat ~ Principles for
AU materials publicizing nrresulting from award activities shall contain the following statements:
'This project was supported by Award No. awarded by the Bureau of Justice Assistance, o, Justice Programs. The opini__
.nU|nge'and conclusions or recommendations in this publication/program/exhibition are those of the authors and do not necessarilyreflect the views of the Department ofJuadce.
SFY2015]AG Standard Conditions
a, Subgrant recipients that expend $5U0.00Oovmore hn o year in federal awards ahe|| have
single orprogram'specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Cinou|orA-133 and other applicable federal |aw. The
contract for this agreement shall beidentifiedinLhe8ched—u|ecfFederal Financial Assist
ance
in the subject audit, The contract shall be identified amfederal funds passed through the Department ofLaw Enforcement and include the contract number, CFDAn—mber,
award amount, contract period. funds received and disbursed. When applicable, the
aubgnant recipient shall submit on annual financial audit that meets the requirements of§ 11 45. Fla. Stet� . "Definitions; duties; authorities; reports; rules."; § 21697'Fla. Stall.,^F|ohdo Single Audit Act"; and Rules of the Auditor General, Chapter.0,^5O`~L"^aQover mental Entity Audits" and Chapter 10.850. "Florida Single Audit do
its nprofit
and For -Profit Organizations."
bAcomplete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its onmpletkm, but no later than nine (9) months after the
audit period, In order to be oomp|eta, the submitted report shall include any management
letters issued separately and management's written response toall hndinQs both audit � napo
and management letter findings. Incomplete audit reports will not be accepted by the
Department,
c The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA), The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The subgnant recipient shall take appropriate corrective action within six (S) months of the
issue date of the audit report in instances of noncompliance with federal |mwo and
e, The eubQnent recipient shall ensure that audit wor-- working p�ppapers�
are made available to theDepartment, or he designee, upon request for ' the va — of years date the
audit report imissued, unless extended inwriting bthe Department.
t Subgrant recipients that expand less than $500.000 in federal awards during a fiscal year are
exempt from the audit requirements of DK88 Ci/cukarA+132 for that fiscal year. In this came
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial O�5cer, or designee, that the
`
mubgnant recipient is exempt. This notice nho|| be provided to the Department no later than
March 1following the end ofthe fiscal year.
Q� Ifthis agreement isclosed out without an audit, the Department reserves the right to recover
any disallowed costs identified |nonaudit completed after such closeout,
h, A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to crimin
FkxidaDepartment ufLaw Enforcement
Office ofCriminal Justice Grants
Post Office Box 148Q
Tallahassee, Florida 323O2-148Q
19L Performance ofAgreement Provisions
in the event of default, non-compliance or violation of any provision of this agreement by
themub0oant recipient, the aubQnant recipient's consultants and suppliers, or both, the Departmentmhe|| impose sanctions it deems appropriate including withholding payments and cancellation,termination, or suspension of the agreement in whole or in part. In such event, the Department notify the oubgrant recipient cfits decision thirty (3O)days |^ advance ufthe effective date or
such sanction, The eubgnsnt recipient shall be paid only services
performed prior to the effective date of such sanction,
SFY20l5JAG Standard Conditions
Rev.OQ/2QI4 Page wm23
20. Commencement ofProject
a |faproject isnot operational within S0days ofthe original start date o(the award period the
aubQnant recipient must report by letter to the Department the steps taken to initiate the
the
project, the reasons for delay, and the expected start date.
b }faproject |snot operational within 8Odays ofthe original start date ofthe award periodthe
recipient oipien� must submit a second statement to the Department explaining the
the
implementation delay.
c, upon receipt of the ninety (QO) day letter, the Department shall determine if the reason for
delay is justified or shall, at its diaueetkzn, unilaterally terminate this agreement and re -
obligate mubgnant funds to other Department approved projects. The Department, wherewa�entedbyex�/nuadngoiroum�anoeo.maye�endihe�a�da
te
starting �ecfthe pn�e�athe
nmety(SO)dayperiod.buton|ybyfonna|writtenacUuotmentbzthiagnemenL p�
21. Excusable Delays
a Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
rm/u/e by the ouhgnant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the aubgrant recipient, Such causes include, but are not
limited �acts of God orofthe public enemy, acts of the government in either ty sovereign
or contractual capacity,. fires,. floods, epidemics, quarantine n*sLh��|ons' ~^' ikaa freight
emoangoee, and unusually severe wo�he� ns
but in every the to pe�onnohaUba
~ ' fn=
beyond the contm|and w�houtthe fault orneg|�enceofthe aubgna/tmrecipient,
bIf failure to perform is caused by failure of consultant to padbnn or make progress, and ifauchfaUumerioeuoutofoauueabeynndtheoontro|ofeubgnantreoipiantandoonuu|tontand
without fault or negligence of either of them, the oubgrant recipient ohs|| not be deeme'd i
default, unless:
n
(1) Supplies or services to be furnished by the ounmukerd were obtainable from other
sources,
(2) The Department ordered the aubgnant recipient in writing toprocure such supplies or
services from other sources, and
(3) The aubgns,drecipient failed toreasonably comply with such order.
c, Upon request of the aubgrant moipkanL the Department shall ascertain the facts and the
extent of such failure, and if Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Grant Adjustments
Subgrant recipients must submit egrant adjustment through
SIMDNhormajmmubstantivscnangem such as changes in project activities o/ scope of the project, target populations,
service implementation schedules, project director, and designs or research plansset forth in the approved agreement and for any budget changes that affect m cost category was
not
e � nincluded /n the original budget. Adjustments are also required when there will
i di transfer of l096 or more of the total budget between budget categories, or there is an
n /eornuatnatecategoryohonge.
b. SUbgrant recipients may transfer up to 10% of the total budge between current, roved
bu������w�o�phnr�pm�|ao|o���e���nds �bansferred to an existing
line item,
�mn�'e�
c Under no circumstances can transfers of funds increase the total budgeted award,
SFY201534GStandard Conditions
d, Requests for changes tz the aubgnant agreement must beelectronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
23. Disputes and Appeals
e, The Department shall make its decision in writing when responding to any disputes
disagreements, or questions of huu arising under this - shall distribute —`
response to all concerned parties. The subgnant recipient moho|| pe* diligently with the
performance of this agreement according to the Department's decision.
b� Ifthe subgran recipient appeals the Department's decision, the appeal also shall bemade in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgsant recipient's right to appeal the Department's decision is contained in § 120Fla.S�t
and in procedures set forth in Rule 28-106.104. Florida Administrative Code.'FaU '~ Fare `proceduresappoa|vvithinthinUmahnmaoonoU�� �eeawaiver ofpmceedinguunder § 12O.F|GtaL~
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this agreement. At any time, a
representative cxthe Department, ofthe U.S.Department ofJustice orthe Auditor Ganem|cfthe
State ofF|ohda. have the hghtnfvin�inQthe projectobetomon`'or, inspect and mmoeao work
performed under this agreement,
35. Access to Records
a, 'The Florida Department ofLaw Enforcement, the Auditor General of the State of Florida,
U,S. Department of Justice, the U,S, Comptroller General m�y ofthe�du� authorized
representatives, representatives, shall have access tobooks, documents, papers and records ofthe eu^"y"ant
recipien!, implementing agency egenoy and oon�contractorsfor the purpose of audit and examination
according tothe Financial {�uideand the Common Rule.
"
b, The Department reserves the right to unilaterally terminate this agreement if thaaubgrant
recipient, implementing agency, orcontractor refuses boallow public access toall douuments
pape./eMem.orother materials su�e±topmviaiuneof§11Q.F|o S�tunless specifically
`
m
exam�edand/or made uon#r� deia|byope�tionof§11B.F|aO----`and made orreoe^
bythesubgranteoipientoritscontradorinoo�uncUnnwiththi'emmL ',="
o, The subgnart recipient will give the awarding agency or the General Accounting Offioe
through any authorized representative, aomaas to and the right to examine �paper uelectronic records related to the financial assistance.
26. Retention of Records
The ��t
_ recipient shall maintain all records and documents for aminimum mffive (5)years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The oubgnant recipient ohd| comply with State of Florida
General
Records Schedule GS1-SL for State and Local Government Agencies.-
27, Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgmntrecipient orImplementing Agency orany contact information toinclude mailing addresa
phone number, email ortNechange, pn��'ec�a�muetncd�ytheS|N1ONhe|pdemh tuupd�ethe
`
organizational information inG|K40N. |fthe project director ohanAasoAran�uoUustmer�muotb�
entered in8|yNONtomOeo the change.
'
28� Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, un|aao otherwise provided by law, the provisions of§435 Fla. Statshall
SFY2015]AG Standard
a, All positions in programs providing care to children, �e
developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and allpersons working under
aooeaa to abuse records are deemed to be persons and positions -no �f contract-- who have
responsibility and require employment screening pursuantto §435 F� special�trust~~2 standards set forth in that chapter.
All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
employment.nmnt|nued employment. For the purposes of the subsection,security background
investigations shall include, but n��be limited to, employment history
checks, fingerprinting
for purposes and checks in this subsection, statewide criminal records mina|end juvenile -�rds o^km
through the Florida Department ofLaw Enhomement and federal
through the Federal Bureau of|nvoohgaUon' and may Enforcement,
|uoe|criminal criminal records
checks
through local law enforcement agencies.
records okeoka
(1) Any person who is required to undergo such a security background investigation and
who refuses tocooperate insuch investigation orrefuses baubmit fingerprints shall ba
disqualified for employment insuch h� if
position or. employed, shall bedismissed,
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is requinad, the fingerprints ofthe employee
or applicant for employment ahe|| be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and fomanding.whennequostodbythoemp|uyinQegenoy
'tmthmUnited3tatesDepartmantufJusticeforpmoeaaing The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in theprocessing ofthe fingerprints.
29, Drug Court Projects
A Drug Court Project Must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court
Programs."
30� Overtime for Law Enforcement Personnel
Prior tnobligating funds from this award hosupport overtime bylaw enforcement officena the US
Department of Justice encourages consultation with all allied components of the ohmmi`e|juaho-
my�amm the affected jurisdiction, The purpose of this consultation is to anticipate and m'
" plan ��
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The subgrant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 CFR part 23 Criminal
Intelligence Systems Operating Policies,if the Office of Justice P '
regulation tobeapp|ioab|e Should the
ffineofJustice p Programs determines �h|�
23 to be applicable,the Office of Justice Programs determine C.F.R. p��
the system, as
CF" 232O(Q) �gmmoma�io�bo�oorehon. pedbrmeuditno�
. �~ �.`� � Should anywo|/�oocV2OCFR Pu�23oro the
subgnant recipient may be fined as ^^r42 U.G.C. %78Ug~)�d) The a'b� rant recipient
mnaau/�ysuch a�newbh�dens|funds.
` � ~~v '«
b, The mubgcanhaeundar�endsand agrees that noawarded funds may beused h»mai hai
establish a computer network unless such network blocks the viewing downloading, and
our
exchanging ofpornogmphy. In doing so the eubgranheeagrees the these � restrictions v«/||
limit the use of awarded funds necessary for any federal, state,tribal, not
enforcement agency orany other enhtycarrying out criminal investigations,
prosecutions, »r |o«�| |aw
adjudication activities.
SFY2D15JAG Standard Conditions Page 11 of 23
32. Confidential Funds
Asigned certification that the project director orthe head ofthe Implementing Agency has naad
undermtends, and agrees to abide by all ofthe conditions for confidential funds as set forth in the
—
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time =
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
xoma, color, notkmm| origin, raUgkzn, oex, diuebi|ity, or age in funded programs
or
� — "~oradivdieo
AUsuoAxant recipients, implementing aganciea, and contractors must oomp��th any applicable nondiscrimination requiremontu, which may indudethe Omnibus CrimeControl and Safe Streets Act of 1968 (42 USC § 3789d) the VioUmeofCrime Am�(42USC�§1OGO4(e));The JuvmnUoJuahueand Delinquency P'"venhonAct "2U"2n2/wz`C�
§ 5872(b)); the Civil Rights Act of1064(42 S,C� §2OOO—the Rehabilitation "uw /v'^(2S USC� § 7 84).- the Amedoenswkh D/wupUUeaAct of 1990 (42 USC § 12131-34)- theEducatkznAmendme�uof1872 (20 U.S.C. §81. 1--- 1S86-OS); the Awe Discrimination8o of 1975 (42 U.S.C� §§ 6101-07); andDepartment of Justice Non-DiscriminationRegulations 28 CFR Part 42sae Ex 13270 (equal protection of the laws for hahh-basedand community organizations).
Order b, FDLE does not discriminate onthe basis cfrace, color, ndigkzn, national origin sex, in the de|ksryofeewi000 urbene5tmur�n employment.Thesubgnan` sex,oipiandmuat
notify program participants and bene�ciar�sthat bnot tdiscriminate ontbasis ofnaoe
oo|or, national origin, re|iQion, sex, disabi|ity, and age inthe delivery ofoemioh^"° ~ or benefits o/
'
memp|oymantpnacbcen.
c. Subgont recipients are responsible for ensuring that contractors, vendors, and agencies to
whom theypoaa�hmugh funds are in compliance with oU Q�| Rights
hd
the cootroc�m, vendors, and agencies are aware that the g nnaq«/n�me»ioand�heg
complaint with the subQro't recipient, with �DLE or Office
may m� a discrimination
.. . . e oefor Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) A oubgra/t recipient or implementing agencymu��deve�pan EEO Plan if it has 50cv
more employees and it has received any ing|e award of $25OOO or more from the
Department of Justice. The plan must b/ prepared using the
` on-line short form at
mum be retained by the eubgrant
recipient or ."p.rv/exnng agenoy, and must'be available for review or audit. The
� organationmustahmoubmitanEEOCortifioskiontoFDLE
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter,
(3) A subgrant recipient orimplementing agency iaexempt from the EEO Plan requirement if
h|ahas fewer than 5Oemployees orif itdoes not receive any single award ofS25OUOor
more from the Department ofJusdoeor if it is a nonprofitorganization, a meu--�a| or
educational institution, or an Indian Tribe. If an organization ~n is exempt from '�n� EEO
P|snnaquinamen\.itmuatoubmitenEEOCe�ificodonhzFD~
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO within ��hin 80daya of the project start date may result suspension or
termination
SP/ZO15JAG Standard Conditions
e. inthe event a federal orstate court orfederal orstate administrative agency makes afinding
of discrimination after adue process hearing on the grounds of race, color,color,eAigkmnational�~
origin, eex, or disability against recipient of funds, the recipientoipientwill forward o —` ~
~~p' of the
finding toFDLEand tothe Office for Civi�
|�hta.Office ofJustice Programs.
r, In accordance with federal civil rights |amo, the aubgnant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded bythe mubgrantrecipient.
hIf the aubgrantrecipient orany ofits employees, nunraokna vendor or program
bennf�iaheshas md�ohminodoncomp�^ complaint, �ea'complaint with the aubgnant
recipient,recipient,with FULEorwith the Office for Civil Rights. �^complaints may be
suhm�edtoFDLEctO�neofthe |nopecb�Cener LPna Discrimination''------` 14OB Tallahassee,
� �hdm323O2-1489oronU � '
submitted to for Discrimination—--~^''~^'="=/�'="u�
. �Hn�umcemuumoo�pro0mms,USDepartmen¢mf
Justice, 81071" Street, Northwest, Vmohing8on, D.C. 2O531.nr byph
one at(202)3O7-OG9D,
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and dionts, cumhzmers, and program participants file directly wkh
the aubgnantrecipient,
i Theaubgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the subgranteelimplementing
agency with FDLEorthe OCR.
h� Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred hothe Office for Civil Rights, the Florida Commission onHuman RelaUons or the
Equal Employment Opportunity Commission, based on the nature of the complaint,
bair�
' mp ,
i Americans with Disabilities Act
Subgnant recipients must comply with the requirements of the Americans with Disabilities Act
(4DA). Public Low 101-326.whioh prohibits discrimination bypublic and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |). state and local government services and transportation (Title ||) public
sccommodabonu(TideU|).and te|ecommuninadnno(TiUe|\). '
m Rehabilitation Act cf1873(2OC.F.R.Part 42.Subpart G)
Ifthe eubgen1recipient has 5Oormore employees and receives DDJfunding of$25OOOo
more, the sobgnantrenip�ntmust take the foUowingadkzne: ' r
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation o/ the DDJ
regulations implementing Section 504 of the Rehabilitation Act of 1973 found at 28
C�,R, Part Subpart which prohibit diauriminaUononthe bemimnf' ~ disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against dimabi|it
discrimination contained in28C.FR.Part 42.Subpart B y
(3) Notify partidpanto, beneficiahee, employees,applicants, and others that the
e
n, Limited English Proficiency (LEP)
haccordance with Department ofJustice Guidance pertaining tuTitle V|ofthe Civil Rih�
Act of1QG4.42US,C, §2000d.recipients offederal �nancim|assistance must take Rights
reasonable steps to provide meaningful access to their programs and activities for
persons
vvithLEP, For more information mnthe civil rights reaponmibiUrecipients
SFY2O15JAG Standard Conditions
providing language services to LEP individuals, please see the website at www,lepMY,
FDLEstrongly encourages aubQnan recipients hohave awritten LEPLanguage Access Plan.
o, Title |Xcfthe Education Amendments of1Q72(28C.F.R.Part 64)
If the oubgnant recipient operates an education program or activity, the aubgnant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging violation of the OOJ regulations implementing of the
Education Amendments of 1972. found at 28 C.F.R. Part 54' which prohibit discrimination
ination
on the basis of sex.
(2)Designate a person to coordinate compliance with the prohibitions against sexdiscriminatiodiscrimination contained in2OC.F.R. Part54,
(3) Notify applicants for admission and employmen(, employees,students, parents, and
c�henathat the oubgnan�e/mp|ementing agency does not discriminate basis of
m
sex inits educational pgnamsorect�ihee. - ~ °
p. Equal Treatment for Faith Based Organizations
The aubgrant recipient agrees to comply with the applicable requirements of28 C.F.R.art38. the Department Based
of Justice regulation governing "Equal Treatment for Faith 'ased
Organizations"Organizations"(the "Equal Treatment Regulation"). The Equal Treatment Regulation
� provides inp�that Depa�mentufJusdcegrant awards ofdiefunding '=y"'
fund any inherently na|iO|oum a/���iee' such�» worship, »gmoynntb�uoedto
Prose|yti�t|on Recipients of directgrants adUp' religious instruction, orinherently religious activities,
34� Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien wmrkens, constituting m violation of the employment provisions contained in D
U,B,C, Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (1) NA^The
Department ahaUoona�er�eemp�con
tractor av�|'auonof
Section 274A(e) of the |NA. Such violation by the subgnant recipient of the employmentpmv/sionacontained in0e�ion274A(e)ofthe |NAshall begrounds for uni|��ema|cancellation ~�of
this contract by the Department,
35� National Environmental Policy Act (NEPA)
aThe aubgrant recipient agrees to assist FDLE in complying with the NEPA the NationalHistoric Preservation Ao, and other related federal environmental impact analyses
requirements in the use ofsubgnent funds by the aubgmrd recipient.recipient.This applies to the
following new activities whether or not they are being specifically funded with t^"=ae oubgrmnt
funds. That is, happlies aa long eathe activity ia being conducted by the subgran1neoipient
or any third party and the activity needs to be undertaken in order to use these subgnant
,unno. Acoordmg|y, the eubg,enhae agrees to firstfirstdetermine if any of the fo||`~~"�g activities
will be funded by the Qnant, prior to obligating funds for any of these purposes. If it is
determined that any ofthe following activities will befunded bythe grant, the grantee agrees
to contact FDLE OCJG,
SFY2015]AG Standard[ond
(1) New construction
(2) Minor renovation or remodeling of property either (a) listed on oreligible for listing on
the National Register of Historic Places or(b) located within e 100'y*a/Mood plain; a
wetland, or habitat for endangered species, or a property listed on or eligible for listing on
the National Register ofHistoric Places;
(3) A nonovation, lease, cvany other proposed use of building or facilityU th�dv�either (a)
reaultin aohonge in its basic prior use or(b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded eo±|vhy and (b)
traditionally used, for examp)e, in offioe, household, recreational, or educational
(5) Implementation of o program relating to clandestine methamphetamine laboratory
openaUone, including the identificat/un, neizure, or closure of clandestine
mothamphe|sminelabou$oriee.
b� The subgrant recipient understands and agrees that complying with NEPAmay require the
preparation of an Environmental Assessment and/or an Environmental Impact EVah*merd as
di�utedhytheBureeuofJu�dicoAaoiahance.Theoubyrandmoipisntfudherunder�andm'and
agrees to the requirements for implementation of m Mitigation Plan as detailed bythe
Department of Justice at ' for programs ns|adn
methamphsdamine|aboneiory ' g t»
c For any of subgrant recipient's existing programs or activities that will be funded by these
aubgnan|s. the mubgmnt recipient, upon specific request from the Department and the UDepartment cdJustice, agrees Vzcooperate with the Department ofJustice in anypnspa:aUo»byDepartmentofJuaUoaofanationa|orpvognamenvimnmenta| aneeaamentofthat funded
program or activity,
36� Mitigation of Health. 'and Environmental risks dealing with Clandest
ineLaboratories
If an award is made to support meLhamphetamine laboratory operations the aubgnent recipient
mumt comply with this oondition, which provides for individual site environmental
assessm ent/i m pact statements as required under the National Environmental Policy Act,
a. General Requirement: The mubgrantrecipient agrees tocomply with federal, state, and |oc|
environmenta|, health and safety laws and regulations applicable to the iinvestigationgs�investigationa» on �
closure of clandestine methamph��amine laboratories and the removal and "disposal ofthe
q
ohem|ua}n, equipment, and wastes used in or resulting from the operation of these
laboratories, The aubgrantnadpientalso agrees tocomp|e�eaK�ethamph�etamini»m �ti
Plan (K8K8P)that includes the nine pnte��ivemeasures orcomponents read Jgaoon
submit the plan toFDLE'aOffice ofCriminal Juod(� oenanto, required oyu «au�
Specific Requirements: The subgoandrecipient understands and agrees that any program cx
initiative involving the idantificahon, seizure, o, closure of clandestine mathomphetamine
laboratories can result in adverse health, safety and environmental impacts to (1)the law
enforcement and other governmental personnel involved; (2) any
" residents, occupants,uvers laboratoryand neighbors ofthe site ofaseized clandestine |abondory;(3)the ae�edo|ie's immediate and surrounding anvimnmentofthe aite(o)where any remaining ohemma|a'equipment, and waste hnmaseized |eboratoq'sopana8onsare placed orcome »orest.
Therefore, the subgrantrecipient fu�haragrees that inorder toavoid ormidQst*the possible
adverse health, nu#y and environmental impacts from any of operations funded under this award, itwU| <1) |nuvdo the nine, below
|isted protective measures or componentn;(2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the eubgmnt.
In so doing, the mubonant
SFY2O15JAG Standard Conditions
Rev 09/2Ol4 Page 15wr 23
recipient understands that bmay implement these protective measures directly ��� the
use of its own nsoourmaa and staff or may secure the qualified services ofo(� agencies,
contractor orother qua|�ed third party,
(1)Provide medical screening of personnel assigned orto be assigned by thesubgmnt
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
oubgnant recipient to either the seizure or closure of clandestine methemphetemine
(3)As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel io prepare acomprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|emmware, equipment and contaminated materials and wastes from the oite(a) of each
seized clandestine laboratory;
(6) Dispose of the ohemiva!s, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal fooi|iUewm/ whenaUowab|e.pnoper|y|ioennedrecyu|ingtoci|kies; '
(7) Monitor the transport, diopoua|, and recycling components ufsubparagraphs 5 and G
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter -agency agreement mother form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible porty, property owner, or others to
ensure that any nsnidue| contamination is remediated, if necessary, and i' accordance
with existing federal and state requirements; and
(E) Have in place and implement awrhhan agreement with the responsible state orlocal
service agencies toproperly respond to any minor,defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site- (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity
3[ Non -Procurement, Debarment and Suspension
The aubgrantrecipient agrees to comply with Executive Order 12548��nnama�
uuapenmionand2CFR18O.^O&18(�u�e|ineaToAAenoieaOn(�'~`—mmenNwideDebarment And
Suspension (Nonproourement)^These procedures require the eu~-=ntrecipient tocertdh
certify
not enter into any lower tiered covered transaction with operson who isdebarredouspanded
declared ineligible or is voluntarily excluded from participating in this covered transactionun}`=pm
authorized bythe Department. |fthe aubgrantia$1OU.00Uormore, t''esubgnant '"cipio`«taov
"
implementing agency certify that they and their ph� principals:
a, Are not presently debaned, suspended, proposed for debarment, deona� ineligible,
sentenced to a denial of federal benefits by state�'- or federal coudeclaredrvo|untan|yexcluded
—'
from covered transactions byany federal department o/agency;
t. Have not within a three-year period preceding this application been convicted of or had a civil
5FY2015]AGSt Standard ~ PageI6of23
Rev,O9N2O14
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting hoobtain, orperforming apublic (federal, state, or local) transaction
or contract under a public transaction; violation of federal o/ state antitrust statut
es �m or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records
making false statements, orreceiving stolen property; '
o. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, otate, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
Have not within a three-year period preceding this application had one or more public
transactions (federal, state, or local) terminated for cause or default.
38. Federal Restrictions onLobbying
m. Each aubgnant recipient agrees to comply with 28 CFR Pad GS. "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Diodnu~~re Form, ifapp|ioabka. with each submission that initiates consideration'~~ for
of such subgnant recipient r
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b, This certification isamaterial representation offact upon which reliance was placed when
this agreement was made Submission of this certification is a prerequisite to entering into
ththisagreement subject hnconditions and penalties imposed by 31 USC1352 Any person
who fails to file the required certification is subject to a civil penalty of not less than $10000
and not more than $1OO.00Ofor each failure hzfile. '
C. As required by 31 UBC 1352, and implemented at28CFRG0. for persons entering into o
grant or cooperative agreement over $100.000. as defined at 28 CFR GS the applicant
certifies that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf ofthe
undersigned, to any person for influencing attempting to influence an officer or
employee cfany agency, aMember ofCongress, anofficernremp|oyeeofCungresu or
an employee of a yNemberofCongress in connection with the making ofany federal
grent, the entering into of any cooperative agreement, and the extension, nonbnuat�'""n
renevval.amendmonLormodi5cationofanyhadem|Qrantorcmopenadveagement '
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer oremployee of any egenoy, e
Member ofCongress, enofficer oremployee ofCongnama or an employee of Member
of Congress in connection with this federal grant or cooperative agreement, e
undersigned shall complete and submit Standard Form LLL "DisclosureofLobbying
Activities," in accordance with its instructions;
�'/
(3) The undersigned shall require that the language of this certification be included in the
..~.. documents for all ouoawamn at all tiers (including subgnantscontracts under
grants and cooperative agreements, and subcontracts) and that all a'~bgnant ^recipients
shall certify and disclose accordingly,
39. State Restrictions onLobbying
In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract,
4$. Additional Restrictions omLobbying
The subgrent recipient understands and agrees that it cannot use any federal fundseith
directly or indirectly, in support ofthe enactment, repeal, modification or adoption of
law,
regulation or policy, at any level ofgovamment without the
Office of Justice Programs.
' "y ew'
SFY2O15JAG Standard Conditions
41. ^Pay—hm—Stmy"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermona, no funds may be given to local jails that operate ^pay-to-atay^ programs, "Local
joi|.^ as referenced in this oundbion, means an adult facility ordetention center owned and/or
operated by ci1y, oounty, or municipality. It does not include juvenile detention oenbana, "Pay -to -
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available hothe general inmate population, may
be A/ov|ded, based upon as offender's apparent ability topay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The eubgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L 97-348) dated October 191982 (1G SC
3501 et seq.) which prohibits the expenditure of most new federal funds within'U
the units of the
Coastal Barrier Resources System.
43. Enhancement ofSecurity
If fUnds are used for enhancing security, the subgrant recipient agrees to:
aHave an adequate process to asa000 the impact ofany enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement |eundertaken.
b� Conduct such an assessment with respect to each such enhancement; and submit <othe
Department the aforementioned assessment inits Final Program Report, '
44. Environmental Protection Agency's (EPA)list ofViolating Fad|kUoe
The subQrant recipient assures that the facilities under its ownership, lease orsupervision which
mheU be utilized in the accomplishment of the Program Purpose are not listed on the EPA'e list of
Violating Facilities and that it will notify the Department of the receipt ufany communication from
the Director of the EPA Office of Federal Activities indicating that facility to be used in the
project |sunder consideration for listing bythe EPA.
45. Flood Disaster Protection Act
Theaubgrant recipient will comply with Section102(a) of the Flood Disaster Protection Act of
1873. Public Law 93-234. 87 StaL 975, requiring that the purchase of flood insurance in
communu|en where such insurance is available as o condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified onanarea having special flood hazards.
46. National Historic Preservation Au
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1968 (16 U&C. § 470'. Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservati
on Act of 1074 (18USC§4SS a-1 et seq.), and the National Environmental Policy Act of18OS
(42US.C. §4321)
47. Human Research Subjects
Subgnentreu|pient agrees hocomply with the requirements of28CFR pod4Gand all O�oeof
Justice Programs policies and procedures mgordingthe protection of 'umon research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and au�e�� informed
`
consent.
48, Global Standards Package
In order to promote information sharing and enable inhanopembi|kyomong disparate systems
acmes the justice and public safety community, OJP requires the grantee to comply with DOJ'»
Global Justice Information Sharing }nideUve<DUJ'sG�ba|> guidelines and recommendations for
/qr
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and
all
SFY2015]AG Standard Conditions
Rev. 09/2014 Page 18of23
constituent elements, happlicable, as described at:
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
JUstification for why an alternative approach is recommended,
49. Reporting, Data Collection and Evaluation
The avbgnani recipient agrees to comply with all naporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will bemonitored byFDLE
50, Privacy Certification
The subQrantrecipient agrees to comply with all confidentiality requirements uf42US.0sect
ion
D7g8Q and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation ' f data cx|nforma¢inn. 8ubUnarK recipient further ogreeo, on a condition of grant approval, to submit ePrivmoy Certificate that is in accord with requirements of 28 C.F.R. Port 22 and,in pa,ticu|ar,
section 22,23,
51� State Information Technology Point mf Contact
The aubgnant recipient agrees hoensure that the State Information Technology Point ofContact
receives written notification regarding any inhnnnedon technology project funded by this grant
during the obligation and expenditures period. This iatofacilitate communication among |ooal
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addiUon, the oubgnant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a |imi of State Information
TeohnobQyPoints ufContact, goto
52. Interstate Connectivity
To avoid duplicating existing networks or|Tsystems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing eyo0ama which involve interstate
connectivity between jurisdictions, such systems shall emp!oy, to the extent possible, existingnetwnrkuasthacommunioodinterstate unless the
mubgront
recipient can demonstrate to the satisfaction of the Bureau of Justice connectivity,
that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
53. Supplanting
The aubQnsrt recipient agrees that funds received under this award will not be used to supplant
state orlocal fbndo, but will be used to increase the amounts of such funds that wouldin the
absence of federal funds, be made available for law enforcement activities. '
54, Conflict of Interest
The aubQrontrecipient and implementing agency will establish safeguards hoprohibit employees
from using their positions for apurpose that constitutes orpresents the appearance ofpersonal or
organizational conflict ofinterest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The aubgnsnt recipient will comply with the requirements of the Undbnn Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U,S,C� § 4601 et eeq) which govern the
treatment ofpemonsdisplaced aaareaubcf�der |mndfedonm||y-ansio�d` ' programs.
56. Limitations onGovernment Employees Financed byFederal Assistance
The subgnant recipient will comply with requirements of 5 U.S.C.§§ 1501-08 and §§ 7324 28
which limit certain political activities employees em of State or local ' '
whichemp�yment|ainoonne�ionw�hanaotivhy�nanm»din ymes whose principal
whole or
8FY20lGJAG Standard Conditions
Page 19o[23
Rmv.OQ/2O14
57, Additional Required Certifications
Employees Working Solely onaSingle Federal Award
For any position that works 100% of its time on a single federal award, the employee must certify
that 100% of his or her time was spent working on that federal award. This requirement applies
to both hu|| time and part time positions nygavd|eoa of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work padbnned by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must beprovided tocover the entire grant period,
Sole Source
If the project requiem e purchase of services orequipment from a sole ooume, the opb0nant
recipient must complete the Sole Source Justification for Services and Equipment Funn This
form must be submitted upon application if applicable and pre -approval must be obtained. If the
cost |mbelow $1OO.00O.the form must bekept on file for review edmonitoring, |fthe aubgro/bae|a
a state agency and the cost is at |east$150.OUU. then the agency must submit copy of the
approval from the DopadMan
agement
ADP Justification
The aubgert recipient must complete an Automated Data Processing (ADP) equipment and
Software and Criminal Justice Information and Communication Systems �equmRequestfor Approval
form if the purchase of any ADP equipment is to be made. This form must be submitted upon
application ifapplicable and pre -approval must boobtained.
Confidential Funds Certificate
For all projects involved with confidential funds the nubgran — must submit a confidential
funds certificate. This certificate certifies the Pnoj�Project Director read, understandsand agrees
to abide by the provision in Chapter 8 of the Office of Justice �mGuide. Financial 'u�de This
form must besubm�edupon epp|�oion�applicable.
— �
Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications
Must be signed by the muhgnar� recipient or implementing agency oh�fo�o�!or an ind^="~ua'
vv�hformal, wr�ensignature authorhyfor the chief u#�ia|, '
Tirneheetsmust bekept for all project staff whose hours will bocha�a bthe ��e� The
bmeohee�mu�beo��dby�maup��amand�adyind�s�houmopent �~ on project activities.
�9, Additional Documentation ufPersonnel for Department ofFinancial Services
In accordance with Section 215.971. Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project -related activities inaccordance with the contract agreement,
60. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
Thesubgnant recipient must promptly refer tothe Florida Department cdLaw EnforcemwntOffice
of Justice Grants any credible evidence that a principal, employee,agentcon'mnac�r,
Subcontractor, orother person has either 1) submitted nha|ae' claim for grant fun°—m under the
`
False Claims Azt�or2)mommhbadacdminm|oro�i|violation oflaws pertaining "tofraud, °"'8kt of
n
interest, bribery, gratuity, orsimilar mism oondtinvolvinggnant
61, Task Force Training Requirement
The oubgranL recipient agrees that within 120 days ofnaward, each member ufe law enforcement force funded with these funds who is atask fo»m«omma»de[ agency executive, task force or other task force member of equivalent rank, will complete required online (in\arnet-
baaed) task force training. The training is provided freeu,onargeononotxrooghBJA'oCentarforTaskFonce|nhagrityandLeedemh|p(All current and new task force members are
required to complete this training once during the life of the award,or once every four years ifmultiple awards include this requirement. This training addresses task force effectiveness as well
5FY]015JAG Standard Conditions
Page 20of23
Rev.Og/2O14
as other key issues including privacy and civil task force performance
measurement, personnel eelecion, and task force oversight and accountability. When FIDUE
sward funds to support a task fomo, the oub0ront recipient must compile and maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and acoamm methods via BJA'm web site and the Center
for Task Force Integrity and Leadership (AAA ctfklrg)�
62. Funds tuAssociation ofCommunity Organizations for Reform Now (ACORN) Unallowable
Subgrant recipient understands and agrees that bcannot use any federal funds akherdirecUymr
|nd|neo|y, in support of any contractor subawand to either the Association of Community
Organizations for Robonn Now (ACORN) or its yubsidieriem, without the express prior written
approval ofDJP
61 High Risk SubQrmntRecipients
The mubgnant recipient agrees tocomply with any additional requirements that maybe imposed
during the grant performance period if the U.S. Department of Justice determines that the
aubgrantrecipient |oahigh-risk grantee. Cf. 28C.F.R.parts S8.7O.
64. Text Messaging VVhi(o Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Qriving.^74Fed. Reg. 51225(October 1. 2OOQ).and §3183O5. F.S., the sobgrontrecipient is
encouraged to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this eubgrant and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused bydi,�nadeddrivers.
65. System for Award Management (SAK8)
The aubgnant recipient must maintain current information in GANY until itsubmits the final financial
report required under this award orreceives the final payment, whichever is laher, This requires
that the aubgon( recipient review and update the information at least annually after the initial
registration, and more frequently ifrequired bychanges inits �information nranotheaward\enn.
66. Maximum Allowable Salary
No portion of these federal grant funds ahcd| be used towards any part of the annual cash
compensation cfany employee ofthe subgnant recipient whose total annual cash compensation
exceeds 11096cf the maximum salary payable ioamember ofthe Federal government's Senior
Executive Service atonagency with aCertified SESPerformance Appraisal System for that year �(The salary table for SES employees i available at A subgrant recipient may compensate an employee at a higher rate, provided the amo nt
67, DNA Testing ofEvidentiary Materials and Upload nfDNA Profiles &oaDatabase
IfJAG program funds will beused for DNA testing ofevidentiary mmteriab any naaubinge|�ibka
DNA poxuesmu��beupk/aded0othe Combined DNA Index System (CO—D|S) byagovernment
DNA lab w�haccess toCOD|8 Nmpm�kaogenera�dvvbfunding '
other non -governmental DNA �obosa without hou� h n�maybeenderedi�uany
mons infonnnk�n, na�/r to thmN|J Fy 2012 DNA uooNug Reduction Prognam, available at
In addition, funds may not be used for purchase of DNA equipment and supplies �henth
resulting DN� pro0emhom muoh technology are not accepted for entry intoCOD|S (the Na^onm'
e
DNA Database operated bythe FB/).
SFY2Ql5]8GStandard
COnd
68. |whanmperab|eCommunicatnns Guidance
SUbgrantnecipkents that are using funds to support emergency communications activities must
comply with the current SAFECONlGuidance for Emergency Communication Grants. including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
eqt,iipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance
can be found at ?ID=334.
Subgrant recipients Grantees interested in developing - public safety broadband network in the
700 MHz band in their jurisdictions must adhere hothe technical standards set forth in the FCC
Waiver Ooder, or any succeedingFCC
regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with
the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the project, the recipient should submit associated documentation, and other material, as
applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports,
69. Ballistic -Resistant and Stab Resistant Body Armor
Subgent recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have o written ''mandatory wear' policy in effect. Thisallpo|ioy must be in place for at least all uniformed officers before funding can be used |h
agency for body armor. Thenyanano�quirementaragavdingthencdumofthepo|icyotheroy than it
being a mandatory wear policy for all uniformed officers while on duty. FAOm related m�th«
mandatory wear policy and ce�i�cabonscan befound at � m e
�
JAG funds may be used (opurchase armor for an agency, but may not be used asthe 5O%
match for purposes ofthe BuUegpnonfVest Pa�nerohip(8VP)'program.
Body armor purchased with JAG funds may bepurchased mtany threat level, make, |
from any d|��ribubzrormanuto��unar. as long as the vests have been hem�mq d afound to or model
e
with applicable National Institute of Justice ballistic or tab standards and are |inhsd
�ump|CompliantBody Armor Model List (h�p:8n�,gm� addition,
|n hkzo body v^�nupw�
*mmrioan-made. The |ateaL N|J wtondcnd �fo-,mahn`pvnc //�aev mus�be
� information can be found at
70� BJ/\orFDLE Sponsored Events
The subgnantrecipient agrees tuparticipate in8JA-orFOLE-eponsoedtraining oventn technicalmsa/�anceeventm.orco�mnanoeheNbyFDLEorBlAoriheirdoskgneeoupnnFDLE'» orBJA's
request,
71. Expenses Related hoConferences, Meetings, Trainings, and Other Events
The aubgmnt recipient agrees to comply with all applicable laws, regulations, po|��a and
guidance (including specific onat |imito, prior approve/ and reporting requirements,
'h
applicable) governing the use of federal funds for expenses related to conferences,
where
trainings and other events, including the provision of food and/orr�ncea ' meetings,
beverages a� such e«e»tm, andooa1m of attendance at such events. Information on pertinent |avm, regulations, po|icieo, and
guidance available at
a
7Z Environmental Requirements and Energy
For subgronto in excess of $1UO.000. the aubgrant recipient must comply with all sueb|
mtendardm, o/ders, or requirements iosued under seodon 3OS o�ihe C|�an Air (- U.S.0
applicable
�FY2D1S]AG Standard
[unditi0nS�--
Rev.O9/2U14 Page 22of2]
1857KA. section 508 of the Clean Water Act (]3 U,S,C� 1368. Executive Order 11738 and
Environmental Protection Agency regulations (40 CFR part 15),
The aubgnemrecipient must comply with mandatory standards and policies relm^ngboe��y
efficiency which are contained in the state energy conservation plan issued in relating
with
the Energy Policy and Conservation Act (Pub.LQ4-163.8SSbt.V71).ifany,
73, Other Federal Funds
The sobgnankee agrees that ifhcurrently has an open award offederal funds or if it receives an
award of federal funds other �en���mod�md�o�mwa�eh�e~~
. . been, are mrare bzba
used, in whole ur|n part, for one ormomofthe ��r��'| --�-- ' '
provided un���a�— t� su����U promptly
�� ��» � ��h �n� e� ��
�_. vuynotify, mwriting the grant manager for this
award, and, if so requestedbyOCJGseek a budget modificakproject
adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient aQnaas to comply with FDLE'e grant monitoring
^ guidelines, �prohzco—|a-andprocedures, and to cooperate with FDLE on all grant monitoring requests, including requestsre|atag to desk nsviewa, enhanced programmatic desk reviews, and /or site visits,The recipient
egnaem to provide FDLE all documentation necessary to complete monitoring of the a=ardFurther, the recipient agrees to abide by reasonable deadlines set by FDLE for providing documents. Failure to cooperate with FDLE grant monitoring activities may result i'mancz/nna affecting the recipient's award, including, but not limited to: withholding and/or otherrestrictions on the recipient's access to funds referral to the Office of the Inspector General foraudit review, designation of the recipient as o FDLE High "'on grantee, or termination of anwwerd(m).
75� Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned
aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. Additionally, any funding approved for this purpose would be subject to
additional reporting, which would be stipulated by FDLE post award.
5FYlO15JAG Standard Conditions
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whiteout, etc. are not acceptable.
Typed Name and Title:
Date:
Typed Name rf-�bgrant Recipip4zj Monro� County Board of County Commissioners
Signature:
Typed Name and Title- Danny L. Kolhage, Mayor
Date: c.) I - <-��14 , z ci
Typed Name oW;Qplementing Agent Mojopo4ounty Board of County Commissioners
Signature:
Typed Name and Title: Danny L. Kolhage, Mayor
Date: Wi % ' 4f� . 2 0 ) (o
Section #6 Page I of I
Contract 2016-JAGC-MONK-1-H3-184
Rute Reference 11 D-9,006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Insert Certifications and Authorizations here.
Application Het t# 2016-JAGC-2853
Section #7 Page 1 of 1
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please re(1,1 crfrefielip- the lnstructions (see below) anal then complete Section ,i or Section B or Section (,, not all three.
LiL annex Monroe County Board of County Commissiciers
s I�LINS Number: 073876757
Address. i IN Simonton Street, Key West, FL33040-3110
Grant ]_ifle'Ov. ens "o lrtcarnwabon Drug Abuse Treatment Program Grant Number: 2016-JAGC-2853 rlount:'�
������A�war�dA�fnount.37,331
ult, a,
Name and '11fle ofContact Person: Laura deLoach-Hartle
Telephone NUMber: 305.292��.448�2 �-Mai I Address: deloachhartle-laurAnn E
Section A ---Declaration Claiming Complete Exemption from the EEOP Requirement
Please checA 6141 ehelfbIlowing boxes that aj?PlV:
Rccipicnt has less than fifty employees. iT Recipient is an Indian tribe. El Recipient is a medical institution,
J1, Recipient is �j nonprolit orgartizati(m.
0 Recipient is all educational institution, o Recipient is receiving an award less than $25,000.
certify that — [resj)onsible qfficiafl,
[recipient] is
not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 CTA § 42.302.
1 further cenify that
[reci] Mil comply with applicable federal civil rights laws that prohibit discrimination in employment and in the deliverypientof
services,
Print or 71i.pe N ol'te and Title 11
Signature late
Section 11- -Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EIKOP Is on File for Review
ifa has fifth or more emplo rees and is receiving a single award or subaward q1S25, 000 or more, but less than s5o0, o0t). then the
rcciplew agem li. does not have to submit an'FE011 to the O(Yfior review as long as it certifies the_lbllowing (42 C. § 42,305).'
Danny L KcAhage, mayor
C ell i t',,- y-titilt- mo-rime-Cownts-60CC [re.sponsible qfficiul],
[recij)ient],
which has fifty or more employees and is receiving a single award or subaward for S25,000 or more, but less than
S500,OW lizi,; formulated an EEOP in accordance with 28 CFR pt. 42, subpt. F. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal klw,, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office orJustice Programs, U.S. Department 'of Justice. The EEOP is on file at the following office:
Calvin Allen, EE0 Officer, r4onote county
Key West, FL
I WO &rnonton street,
faddressl.
Darilly 1, Kothaqe, Mayor
iofne and Title
I C) / 0 611 f' c7 -/ 4:7,—
Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
It"a rer yrnent rt�gencv hasfijti, or tnore etnplojrees and is receiving a single award or subaward of$500,000 or more, then the rt?cjpjejjj age
serai Idization Report to the OCR nc�v Illus,
lor review,
certit'At'll'at, [resj)ortsible
which has fitly or more employees and is receiving a single award of S500,000 or more, has formulated an EEOP in
accordance with 28 CFI pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights, OffiICC Of Justice Programs, U.S. Department 4 Justic_e____'____ _.__
Pf'itlt (W and -
Title
Signature Date
OMB Approvsj "0
[ 121 0140 F\piiaucin Date: 05/31/14
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITlY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Prilitunreil R%,v e Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the
certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form.
Signature of this form provides for compliance with certification
requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Non -procurement) and
Government -wide Requirements for Drug
-Free Workplace (Grants)".
The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department
of Justice determines to
covered transaction, grant, or cooperative agreement.
award the
1. LOBBYING
(b) Have not within a three-year period preceding this application
been convicted of or had a civil judgement rendered against them for
As required by Section 1352, ride 31 of the U.S Code, and implemented at 28
CFR Part 69, for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State,
Persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
or local) transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission
(a) No federal apfcrolonated funds have been paid or will be paid, by or on behalf
the
of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen
of undersigned, to any person for influencing or attempting to influence an
officer or erriployee of any agency,
Property;
a member of Congress, an officer or employee
of Congtess, c'� ane'"Iployee of a Member of Congress in connection
(c) Are not presently indicted for or otherwise criminally or civilly
with the
makrng of any federal grant, the entering into of any cooperative agreement, and
the Oxteostotl, continuation,
charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph (1) (b) of
renewal, amendment, or modification of any federal
grant Or cOCIPWativa agreement;
this certification; and
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any
(d) Have not within a three-year period preceding this application
had one or more public transactions (Federal, State, or local)
person influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or an employee of Congress,
terminated for cause or default; and
or an
employee of a member of Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete and submit Standard
B. Where the applicant is unable to certify to any of the statements in
Farm - L.LL, Disdost,ire of Lobbying Activities", in accordance with its instructions;
this certification, he or she shall attach an explanation to this
application.
(c) File undo ns9ned shall require that the language of this certification be
included in the avard documents for all subawards at all tiers (including subgrants,
contracts under grants and cooperative agreements, and subcontracts) and that all
3. DRUG -FREE WORKPLACE
sulbrecirdent,3 ohalt certify and disclose accordingly,
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
(DIRECT RECIPIENT)
A. The applicant certifies that it will or will continue to provide a drug -
As remmed by Executwe Order 12549, Debarment and Suspension, and
free workplace by:
irnplernented at 28 CFR Part 67, for prospective participants in primary covered
tiansacion,s, As defined at 28 CFR Part 67, Section 67,510 -
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, Possession, or use of a
A, This IPO'Cant certifies that it and its Principals:
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against
(a) Are not presently debarred, suspended, proposed for debarment, declared
employees for
violation of such prohibition;
neligibie, Sentenced to a denial of federal benefits by a State or Federal court, or
VO4WItRrIly ,xduded frorn covered transactions by any federal department
(b) Establishing an on -going drug -free awareness program to inform
agency: or
employees about -
(1) The dangers of drug abuse in the workplace,
(2) The grantee's Policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FOLE JAG Grant APpFlcat/on Package Lobbying Debarment Suspension and Drug Free Workplace Certification_
Page 1
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITlY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
(c) Making tt a tequtterrient that each employee to be engaged in the performance
of the grant be givers a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment tinder the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a
Check here — If there are workplaces on fie that are not identified
criminal drug ritafLite occurring in the workplace no later than five calendar days
here,
after the conviction,
Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice
State may elect to make one certification in each Federal fiscal year,
under subrotoigrafod (d) (2) from an employee or otherwise receiving actual notice
A copy of which should be included with each application for
of such roonv�ction, Employers of convicted employees must provide notice
Department of Justice funding, States and State agencies may elect
including position fifle, to Department Of Justice, Office of Justice Programs,
to use OJP Form 4061/7,
A17N C,(introl Desk 633 Indiana Avenue, N.W,, Washington, D.C, 20531. Notice
shah include the identification numbers) of each affected grant;
Check here ____ If the State has elected to complete OJP Form
4061/7,
If) Tiv.Ounff one of the following actions, within 30 calendar days of receiving notice
Linder subparagraph (d) (2). with respect to any employee who is so convicted-
(1) Taking appropriate, personnel action against such an employee, up to and
DRUG -FREE WORKPLACE
Including termination, Consistent with the requirements of the Rehabilitation Act of
(GRANTEES WHO ARE INDIVIDUALS)
1973 as anterided; or
As required by the Drug -Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance err rehabilitation program approved for such purposes by a Federal,
at 28 CFR Part 67, Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
A. As a condition of the grant, I certify that I will not engage in the
(g) Making a giroo faith effort to continue to maintain a drug -free workplace
unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (0.
a controlled substance in conducting any activity with the grant; and
B. The gfarcee may insert in the space provided below the site(s) for the
B, If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant:
occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction. to
Place of Perfomrinoe (Street address, City, County, state, zip code)
Department of Justice, Office of Justice Programs, ATTK Control
Desk, 633 Indiana Avenue, N W, Washington, D C. 20531,
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications
1. Grantee Name and Address: Monroe County BOCC, 1100 Simonton Street, Key West, FL 33040
2. Project Name: Women's Jail Incarceration Drug Abuse Treatment Program
3. Typed Name and Title of Authorized Representative: Danny
L. Kolhage, Mayo
4. Signature:.
5. Date: /Cal MIS
FDLEJAG Grant A licationPackaqe Lobbying, Debarment, Suspension, and Drug -Free Workplace Certification
Page 2
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or
CONTRACTOR under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287,017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither IeWee— - (Respondent's name)
nor any Affiliate has been placed on the convicted vendor list within the last 36 months.
V/
STATE OF:
COUNTY OF:
-e-
Subscribed and sworn to (or affirmed) before me on Q(.IR- 77 i CP
(date) b (name of affiant). He/,he personally
known to me or has produced (type of identification)
as identification,
V4,
NOTARY PUBLIC
My Commission Expires:
A N NOMA a
,,W V Ot 0 #$,,,
�aG
CAROL A. DOCHOW
Notary Public - State Of Florida
My Comm, Expires Jun 7, 2018
4Z Commission # FF 104268
ATTACHMENT D
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
(Company)
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any
former County officer or employee in violation of Section 2 of Ordinance No, 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement without
liability and may also, in its discretion, deduct from the Agreement or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration
paid to the former County officer or employee."
STATE OF:
COUNTY OF: Rlwn�&
Subscribed and sworn to (or affirmed) before me on
5 , an. I,U
personally �kn�own known me has produced
Ijll PubOLlluA.DOCHOW
oridilic - State of Florid
I T
(Signature)
Date:
(name of affiant). Hehe
(type of identification) as
My Commission Expires:
ATTACHMENT E
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
LVtDCVJ&C CkgC C_,WTEIE� jP
(Name of Business)
1, Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business'
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4, In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
(Signature)
Date:
in
STATE OF: taLv tc�
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on
by
,- known t, �mn�rh.,. produced
identification) as identification.
11 1 ell
CAROL A. DOCHOW
Notary Public - State of Florida
ar My comor, Expires Jon 7, 2018
Commission # FF 104268
lop," oil, W1
—W—ate
(name of affiant). Hq?She is personally
(tvno of
My Commission Expires: