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Item N01 M E M O R A N D U M Office of the County Administrator TO:Board of County Commissioners FROM:Roman Gastesi County Administrator DATE:January 20, 2016 SUBJECT:County Divisions’ Monthly Activity Report for December2015 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT –DECEMBER2015 AIRPORTS Key West December 1Attended Noise Ad-Hoc meeting in KW, discussed operational measures, NIP and reduced the number of meetings from 6 to 4. December 2Attended the monthly airline meeting with tenants. December 2Attended meeting with Airport volunteer Marta, on the new welcoming center, discussed Logo, number of volunteers ready (4) and hopefully opening in January 16. December 3Had phone meetingwith Adam Wolf from Congressman Curbelo’s office to discuss FAA reauthorization items of importance to EYW and MTH. December 8Met with Mayor Carruthers to discuss airport issues. December 9Attended BOCC meeting in Key Largo December 10Attended airport project meeting with Jacobs, also invited Ameri-bridge to inspect airport for future jet ways/bridges. December 10Met with Newton and Associates for 2016 financial timelines and action plan. December 11Met with Key West Wildlife Center and Audubon to discuss reducing bird strikes on the walkway between the two terminals with glass coverings. December Performed night closure of runway for new grass installation replacing first attempt 12-13by DN Higgins. December 15Attended TDC lunch at Marriott,discussed forming a Friends of the Airport group with business and community leaders / interested individuals in 2016. December 21Met with MSCO and airport operations personnel to review final Ground Transportation Resolution changes before I send the draft to the operators for final comment. December 24-31DD provided Christmas coverage at airport as various staff traveled for the Holidays Marathon December 14 MTH sewer connection project pre-construction meeting with CDM Smith, D.N. Higgins, and Airport staff. December 15Airport hosted Courtyard Marriott staff to conduct their employee orientation training class in the departure lounge. December 16Miscellaneous Planning Study meeting with Jacobs, Ricondo, Airport staff, and Airport tenantsto discuss the possible options to resolve the Runway / Taxiway separation issue at MTH. December 17Customs change order meeting with County Project Management and Pedro Falcon to discuss final changes for the MTH CBP project. December 18Initial Disaster Drill planning meeting with MFD Chief Johnson and Airport staff. December 20Monroe County Fire conducted EVOC driver training on the main terminal ramp. December 29Meeting with Waste Management to discuss establishing an arrangement to process international garbage for the new CBP facility. December 29Meeting with MCFA and hangar contractors to discuss the installation of a new fire hydrant near Marathon General Aviation. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 10/21/2015 -11/20/2015: C-1 Congregate Meals totaled 1205 units during this period. C-2 Home Delivered Meals Hots totaled 253 units, and Home Delivered Meals Frozen totaled 3645 units. We continue to receive a large number of referrals for Home Delivered Meals. In-Home Services (Information in this section is for the period 10/21/2015-11/20/2015): III-B Chore: 0 units this period, 0 units year-to-date, 0% achieved. III-B Screening and Assessment: 0units this period, 40 units year-to-date, 99.88% achieved. III-B Homemaking/Personal Care: 0 units this period, 775 units year-to-date, 100% achieved. III-E Screening and Assessment: 6 units this period, 44.25 units year to date, 100% achieved. III-E Chore:0 units this period, 0 units year-to-date, 0% achieved. III-E In-Home Respite: 4.5 units this period, 206.5 units year-to-date, 26.68% year-to-date- achieved. III-E Facility Respite: 0 units this period, 4130.75 units year to date, 111% year-to-dateachieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for November2015: Case Management:14.75 units for the month were produced; 85.50 units year-to-date. Homemaking:124.25 units for the month were produced; 651 units year-to date. Home-Delivered Meals: 60 meals for the month were provided; 395 meals year-to-date. Personal Care:61 units for the monthly were produced;263.25 units year-to-date. Overall Program Achievement was 45.58% achieved, 4% underachieved. CCE (CommunityCare for the Elderly) for the period 10/21/2015-11/20/2015: Case Management: 65.75 units for the period and 232.25 units year-to-date.29.51% achieved year-to-date. Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date. Companionship: 15 units achieved and 56 units year-to-date, 4.90% achieved year-to-date. Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date. Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date. Chore: 0 units achieved and 68.50 units year-to-date, 100% achieved year-to-date. Homemaking: 633.5 units for the period and 2740.0 units year-to-date 43.32% achieved year-to- date.There are 56 clients on the waiting list. Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year- to-date. Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-date. Personal Care:437.75 units for the period and 2205 units year-to-date. 40.87% achievedyear-to- date. There are 19 clients on the waiting list. Respite: 162.50 units for the period and 590.75 units year-to-date.60.88% achieved year to date. There are 9 clients on the waiting list. CCE overall is at 36.46% achievement.We are 5.21% underachieved ADI (Alzheimer’s Disease Initiative) for the period 10/21/2015-11/20/2015: 1299.25 units were produced in the period and 4525.70 units year to date.49.0 % achieved. 8% over achieved HCE (Home Care for the Elderly Program) for the period 11/16/15-12/15/15:19.25 billable units this period, 87.75 billable units year-to-date at the beginning of the contract year, 41.70 % achieved. Monroe County Transit Department Activity for December 2015 One-way trips provided: 1,433 Unduplicated clients served: 201 Special Needs Clients registered: 522 Deposited Revenue: $1818.50 Periods Expenditures: $32,717.09 Percentage Spent Fiscal YTD: 12% Social Services Department –December 2015 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 411 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals229 Unduplicated Welfare client households that received service 48 New Welfare cases receiving service24 Low Income Home Energy Assistance Program cases-29$8,650.00 Low Income Crisis Assistance cases –24$5,148.76 Home and field visits42 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rentalassistance through this grant. Office visits 171 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout themonth. Prescriptions 4$782.89 HCRA3 BAYSHORE MANOR Bayshore Manor’s current census is eleven residents. The current census is three private pay, 7 subsidized and one short term resident. Bayshore Manor provided 416.75 hours of OA3E respite care and 114 hours of ADI care this month. Bayshore Manor has seven OA3E clients and one ADI client. There are two clients on the waiting list. Revenue for December 2015 $24,708.07 Expendituresfor the same period$49,741.71 Percentage of the budget spent year to date 17.59% EXTENSION SERVICES Number of services provided: 152 phone calls, 19 office visits, 10 visits to clients, 20 learning events with 263 participants, 4 media submissions, and 738 publications distributed. Total Budget for FY 15/16: $212,351.00; Year to Date Expenditures and Encumbrances: $114,673.32; Remaining Balance: $97,677.68; Percentage of budget spent and/or encumbered year-to-date: 54%. The County Extension Director/Family & Community Development Agent accomplished the following activities: Worked with staff to host 450 participants for the 7th Annual Southeast Florida Regional Climate Leadership Summit including exhibitor placement, volunteer management, and agenda planning. A display was developed to represent Monroe County’s initiatives and impact for 2015 on issues such as sea level rise, canal restoration, and STAR community rating. Five Sustainable SM Floridiansgraduates volunteered at the summit aswell as staff from the other three compact counties. Also was a presenter under “Shipshape and Sustainable.” The summit presentations were recorded and are available at http://greenkeys.info. Worked nationally with a peer group to update the “Climate Change Handbook: A Citizen’s Guide to Thoughtful Action” which is expected to be completed in the spring of 2016. Was nominated by IFAS Dean Dr. Nick Place to apply for a national Extension climate team, the “eXtension i-Three Corps” initiative. The application included public voting and over 300 local community members voted for the County Extension Director. The applicants will be notified of appointments by January 1. The Environmental Horticulture Agent accomplishedthe following activities: Worked with staff from Islamorada Environmental Resources to develop an upcoming eight- week residential horticulture workshop series that will be in three hours/sessions with a combination presentation and hands-on activities. “Landscaping on the Rock” will run February 4 through March 24, 2016. Lead the involvement of 14 after-school students and a teacher at Grimal Grove in lecture and hands-on activities about Big Pine Key native plants. Held seven Regional Plant Clinics. Eleven Master Gardeners assisted 19 people by answering questions regarding plants and insects. The Florida Sea Grant Marine Extension Agent accomplished the following activities: Held three Florida Keys Water Watch Workshops. There are currently 38 sites with a total of 185 water quality-sampling events in Monroe County. Attended the 7th Annual Southeast Florida Regional Climate Leadership Summit at the Casa Marina in Key West. Attended the Florida Keys National Marine Sanctuary Water Quality Protection Program Canal Subcommittee meeting in Marathon. EMERGENCY SERVICES FIRE RESCUE Attended Customer Service Seminar hosted by the Key West Chamber of Commerce. Training academy construction progressing on schedule. EMS Division organized and conducted Santa Parades for Stock Island, Big Pine, Summerland, Ramrod, Conch Key and Duck Key. EMERGENCY MANAGEMENT Completed and submitted Monroe County’s 2016 Turkey Point Nuclear Power Plant Letter of Certification to Florida Power & Light. The certification is requiredby the Nuclear Regulatory Commission in order to maintain licensing of Turkey Point Nuclear Power Plant as it attests to our readiness in responding to any potential emergency at the Turkey Point Nuclear Plant. Provided copy of the updated 2015 Local Mitigation Plan and the 510 Activity Worksheet to Growth Management Community Rating System (CRS) Consultant. They are beginning to gather documentation for the County’s application to join the CRS program. Met with Miami Dade EM, Miami Dade Fairgrounds and a representative from BCC Engineering Firm to discuss their draft report on the structural engineering study they conducted of the Arnold and Edwards Halls as part of the on-going shelter retrofit project at the Fairgrounds. Completed the After Action Report for Loss of Water Supply Exercise and updated the plan where appropriate. All phases of this initial project have been completed and closed out. Successfully met all Florida Division of Emergency Management’s 2015 Scope Of Work requirements. EMS/TRAUMA STAR Trauma Star flew Forty-Seven (47) patients to mainland hospitals for definitive care in the month of December. Completed training and testing for three (3) Provisional Paramedics to move to charge medic status. th In house Paramedic Program completed4semester of program. Conducted 2 day EMS training and orientation for five (5) new hires. Restructured Operative IQ inventory system for each ALS apparatus. Conducted Flight Medic Assessment process for five (5) paramedics. Completed CRM and Air Medical Ground crew training for three (3) Flight Medics. Attended the Quarterly Trauma Star Safety Meeting. Conducted a conference meeting with Florida Keys health coalition and Infant Swim Rescue for preliminary plans to certify Infant swim rescue instructors to offer free infant swim survival training to children in Monroe County. Continued with field training of paramedics on quality assurance/billing issues of ePCR reports. KWIA (EYW) Attended / participated with fire prevention education at KWIA’s annual children’s Christmas party, Flight to the North Pole. Organized and participated with Key West’s annual Christmas Parade. Initiated MCI Trailer rehab / refurbishment project. FIRE MARSHAL Attended bi-monthy Fire Prevention/Fire Marshal meeting for upper keys municipalities. Craig Marston transitioned into Prevention Bureau and Captain Leonard back to field. Coordination/Pre construction meeting in Upper Keys for two new major projects upcoming at Ocean Reef Club. FIRE ACADEMY/TRAINING Target Solutions–continuing education and SOP training, online. Firefighting Tactics and Strategies II courses delivered to ten (10) employees. Selection of two (2) Training Officers; filled one position, with second position filled mid-January. Orientation training held for five (5) new hires. Completed all stations Facility Training. EMPLOYEE SERVICES TURNOVER NUMBERS: November .39% Total for 2015: 15% Resignations: 2Terminations: 0Retirements: 0Deceased: 0Layoffs: 0 December: .77% Resignations: 4Terminations: 0Retirements: 0Deceased: 0Layoffs: 0 HUMAN RESOURCES Still working with departments to complete the new job descriptions. So far out of 232, 183 have been completed. Held required office Safety meeting in accordance with Safety Policy. Two total for the year. Accepting Personnel Policy Board nominations. BENEFITS 130 plan participants utilized open enrollment.It took 1170 individual transactions to execute the requested open enrollment changes for plan participants. Prescription Benefits Manager annual Executive meeting held Payment setup for ACA Transitional Reinsurance Fee for 2015 W-2 reporting of Health Plan coverage sent to employers Sections 6055 & 6056 IRS reporting of health insurance coverage completed and submitted 2016 opt-out mental health parity act accomplished on HIOS website Health/Prescription benefit numbers: WORKERS COMPENSATION Annual SI-5 report submitted. 2015 (#s are reported one month Monthly Cases behind) Aug Sept Oct Nov New Medical4 3 6 5 New Non-Medical 1 4 5 1 Total Closed Cases 8 0 19 2 Total Current Open 89 96 88 92 Cases Open Litigation 15 14 14 14 Previous Month Closed/Settled 1 0 0 0 New Litigation 0 0 0 0 Total Current Open 14 14 14 14 Litigated cases SAFETY CPR Class Tavernier –8 attendees Investigated 10 injury reports and 6 property/public reports 2015 INJURY TOTALS 103 Recordable Reports 2% 0% SPRAIN/STRAIN 3% 4% SLIP/TRIP 5% 31% TRAUMA 10% DRIVING RELATED INJURIES COMBAT (SHERRIFF) 5% LACERATION POISON PLANT EXPOSURE 12% ANIMAL BITE DEBRIS IN EYE 28% SMOKE INHALATION INFORMATION TECHNOLOGY ̹a_MX_Controller'| ͸Ͷͷͻ Distinct clients: 12087 (Daily average: 1607) Data transferred: Total: 5.58 Usage Top applications by usage ApplicationUsage% Usage 1Netflix942.03 GB16.5% 2Google Video617.80 GB10.8% 3Miscellaneous secure web586.64 GB10.3% 4Miscellaneous web539.35 GB9.4% 5iTunes455.28 GB8.0% 6CDNs421.15 GB7.4% 7Miscellaneous video353.02 GB6.2% 8Facebook349.49 GB6.1% 9Software updates163.91 GB2.9% 10apple.com149.79 GB2.6% Clients per day Topclients by usage Operating DescriptionManufacturersystemUsage% Usage AzureWave 1GabrielOther110.31 GB1.9% Technology 2OinkIntelAndroid87.63 GB1.5% 3FIRETOUGH5SonyOther82.98 GB1.5% 4GOOCH-PCLite-OnOther75.37 GB1.3% AzureWave 5BRETSOther66.48 GB1.2% Technology 6HPA0D3C1D7B3CECisco-LinksysAndroid61.92 GB1.1% 7JSamsungOther53.37 GB0.9% 8SPOT1-PCAsiaRFLinksys router52.42 GB0.9% 9iPhone-75AppleOther51.35 GB0.9% 10Andrews-iPadAppleOther49.18 GB0.9% Top operating systems by usage Operating system# Clients%ClientsUsage% Usage 1Android779464.5%2.38 TB42.6% 2Other369030.5%2.31 TB41.5% 3iOS131210.9%646.95 GB11.3% 4Mac OS X560.5%105.88 GB1.9% 5Windows 8300.2%76.61 GB1.3% Windows 6420.3%49.09 GB0.9% 7/Vista Linksys 71<0.1%23.42 GB0.4% router Windows 8150.1%3.53 GB0.1% XP 9Wii70.1%2.12 GB<0.1% OEMed 10wireless 1<0.1%1.05 GB<0.1% router Top client device manufacturers by usage Manufacturer# Clients% ClientsUsage% Usage 1Apple678056.1%2.93 TB52.6% 2Samsung10939.0%412.72 GB7.2% 3Intel4203.5%285.86 GB5.0% Hon 42101.7%284.61 GB5.0% Hai/Foxconn AzureWave 5550.5%238.46 GB4.2% Technology 6Lite-On1461.2%236.21 GB4.1% Murata 77496.2%211.45 GB3.7% Manufacturing 8Other122110.1%93.05 GB1.6% LG 92201.8%86.61 GB1.5% Electronics 10Microsoft980.8%85.13 GB1.5% In December, IT also: Completed 147 Work Orders Migrated OneView & Hydrants from Linux to Windows for alignment with other county application operating systems and tools Continued the deployment of ESET antivirus as a replacement product for Kaspersky antivirus Migrated Growth Management shared drive data to modern hardware Produced an analysis of county servers and identified required replacements due to hardware/software obsolescence MCTV server troubleshooting and repair at QTS facility Online Activities Facebook Likes: 211 (+45 Since April) o Twitter Followers: 1035 (+177 Since April) o December Site Visits: 32,564 (-2,332Since November) o December Unique Site Visits: 26,117 (-1,498 Since November) o Top Key Word Site Searches:Search, Permits, Property Search, Employment o Web Updates including: Web News, Intranet, Benefits, Recycling, Hazardous Waste, o Greenkeys.info, OMB, Employment Updated mdmView which is an Access database used by Workers' Comp Updated security setup and configuration for the Special Needs Registry Worked with the Library staff to ensure the Userful application upgrade was successful LIBRARY Library visitors numbered 27,792 in November; these customers checked out 25,583 items Public access PC and wireless sessions were logged at 9,800 for the month, 7% over the figure for last year. Wireless users alone were estimated at more than 40% over the previous month. Staff members attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff have noticed steady increases in library users requiring assistance with e-government websites, such as food stampsand unemployment, as well as job seekers and housing hunters. The circulation of e-books totaled 1,925, an increase of19% over last year’s figure. Library staff participated in 31 outreach events during the month, with 1,570 attendees from the Library communities enjoying the programs. New Library cards brought 345 new patrons added to the roster of cardholders. This number exceeded the previous year by 44%, and the previous month by 55%. Staff answered 8,615 reference questions via e-mail, test, chat, phone, and in-person formats, demonstrating that the librarian is still the ultimate search engine. 344,601 eVisits were made to the Library’s web resources in November, an increase of 6% over last year. Though the season was just beginning in November, we have already seen evidence that this will be another active winter for Library staff and patrons. VETERANS AFFAIRS CLIENTS ASSISTED VA Phone Calls 736 Office Visits 387 New Clients34 Field Visits10 Benefits Delivery at Discharge8 8LIJMRERGMEPHEXEJSVXLIQSRXLWSJ(IGIQFIVXSXEPW deparǤ ǯ Ǥ ENGINEERING / ROADS Card SoundBridgeRepair Project–Contract for CEI services on January agenda. Received five th construction bids on December 16. The lowest responsible bidder was Coastal Gunite Construction at $2,969,512. Staff is preparing construction contract for January agenda. th . Staff reviewed Card SoundToll Study–Progress meeting held with HDR on December 14 preliminary design/build criteria plans and provided comments. HDR received 899 responses to the toll survey and are tabulating results. LakeSurpriseEstatesRoadwayand DrainageImprovement Project–Contractor is installing drainage structures; amendment to task order to add preliminary analysis for additional sea level rise adjustment on January agenda. EAC provided draft preliminary study and recommendations to staff on December 22, 2015. Roadwayand DrainageImprovement Program–Staff responding to requests for clarification on Stock Island II(Maloney/McDonald Avenue) Roadway Improvement Project Engineering Design and Permitting th services RFQ; responses are due on January 14. KeyLargo I Roadwayand DrainageImprovement Project-EAC provided draft survey information to staff; Engineering staff working with GIS and sea level rise consultant to determine minimum design elevation to account for current sea level rise projections. Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project –Task order for engineering design and permitting services has been sent to CDM Smith, on call consultant for signature. NoNameKeyBridgeRepair Project–Work is nearing completion; FDOT final construction audit is scheduled for January 6, 2016. Punch list will be developed at audit to work to final completion. Pigeon KeyRamp RepairProject–Conceptual/preliminary design report provided by Metric on th December 18 ; staff reviewing. Report was submitted to FDOT for entry into Electronic Plans Review database for review and comment by FDOT personnel. Sexton CoveRoadwayand DrainageImprovement Project–Staff requested updated engineer’s estimate of construction from CDM. Preparing construction bid documents for bid advertisement in February/March 2016. Stock IslandRoadwayand DrainageImprovement Project–Consultant preparing 90% plans. Staff working with sea level rise consultant to determine minimum desired elevation to incorporate most recent flooding and sea level rise data. Anticipate scheduling public information meeting in January, 2016. US 1 BaysidePedestrianBridge–Contracts for CEI and construction awarded at December BOCC meeting. Anticipate pre-construction meeting in January, 2016. nd – US 1 BaysideTrail FDOT provided final material certification on December 22. Awaiting submittal of retainage invoice by contractor so that project may be closed out. th 9AvenueStock IslandDrainageProject–Project complete. Engineer of Record creating digital record drawings from as built. GrouperLane(KeyLargo)DrainageProject–Work is ongoing; contractor has ordered new drainage structures to account for increase in road elevation to address recent high levels of nuisance flooding. Duck KeySecurityDistrict Cameras –Contract with TYCO Integrated Security approved at December BOCC meeting. Staff is beginning coordination with FKEC, Comcast and contractors to install utility poles and utility service to camera sites. Garrison Bight BridgeRepair Project–Contract for engineering design and permitting services is on the January 2016 agenda for approval. Sugarloaf Boulevard Bridge Replacement Project –Design project kick off meeting with thth consultant held on December 16; preliminary utility coordination meeting held on December 17. Identified some construction challenges with regard to proximity to electrical lines. Anticipate participating in Sugarloaf Homeowners Association meeting in January or February 2016 to provide introduction to proposed design and address questions. ROAD DEPARTMENT Lower Keys Mulch Deliveries -15 loads with a total of 52.5 tons of mulch, savings of $6,483.75 on dump fees. Repaired guardrail at Niles Road, Summerland Key. nd Replaced manhole at the corner of 2Avenue, Stock Island. Chip/Brush -20 miles. Right of Ways Mowed -24 miles. . Weed eating operation -12 miles Cold patch pot holes-1.5 tons. Road sweeping-8 miles. Sign Technician -35 locates; 58 signs; and, 43 posts. Obtain revenue of $75.30 from recycled signs. Upper Keys Buzz bar/chipper operation –17.83miles. Mowing operation –80.71miles. Trench drains –1,288 feet, 40 tons #4 rock used. Sweeping operation –88.6 miles. Shoulder work –471 feet, 30 tons of #57 rock used. Sign Department –24 new signs, 15 posts installed, and 11 underground locates performed. Material pick-up at CEMEX in Kendall –35.93 tons. Tree removal/stump grinding –2 trees/3 stumps. Bucket work –2 subdivision. Pot holes repaired –2 subdivisions, 250 lbs. cold patch used. Trash pickup –46 bags. Safety meetings –November 24, 2015 and December 4, 2015. Special Projects Cone off traffic light at mile marker 100 with 100 cones due to malfunctioning traffic light, and cleaned up when light was repaired. Moved old phone poles from Magnolia to Harry Harris Park for Parks Department. Picked up and disposed of seaweed at Harry Harris Park for Parks Department. Repaired shoulder/drain on Shared Use Path. CARD SOUND Mowingoperation-21miles. Trashpickup–2,180lbs. Miles driven for trash pickup –110 miles. TOLLSNOTCOLLECTED $4,786.00 (due to heavy traffic). Lifting of toll due to heavy traffic - PROJECT MANAGEMENT / FACILITIES Marathon Customs Facility-CBP has added additional change order items not in approved specs and drawings. New completion date estimated for late February 2016. Senior Nutrition Center-Drafting ILA with the City of Key West Housing Authority for use of space at th the Kennedy Street Facility. Draft to be completed onJanuary 6. Magnolia Street/Public Works-Construction proceeding on schedule. Harvey Government Center Paint-Contract approved. Work to begin when permits clear January 2016. Crawl Key Fire Academy-Construction proceeding on schedule. Atlantic Boulevard Relocation-Redesign received and under review. - Bernstein ParkBids due in January. Summerland Fire Station-Property scheduled to close in February. st Plantation Key Government Center-Site plan application to be completed and submitted in full 1week of January. th Marathon Library-First programming meeting scheduled for January 152016. CORRECTION FACILITIES Stock Island Detention Center Exterior painting of Jail Complex has been completed. New Dish Machine arrived and installation is complete. Quarterly fire testing has been performed. Quarterly fire sprinkler testing has been performed. Fire sprinkler line repaired in Unit B. Juvenile Justice Building New fire system installation has been completed. Quarterly fire testing has been performed. Quarterly fire sprinkler testing has been performed. Marathon State Attorney’s Office Painted central offices, back hallway and service area. Marathon Government Annex Painted two of Emergency Management’s officesand Director’s lobby. Built 8’ storage table for Emergency Management. Completed rebuilding of fire sprinkler pump. Layton Fire Station Assisted Technical Services with network installation. Conch Key Fire Station Painted stairway walls. FACILITIES MAINTENANCE/PARKS & BEACHES LOWER KEYS Replaced kitchen cabinets and plumbing fixtures in the breakroom at the Harvey Government Center. Completed renovation of the Cudjoe EMS kitchen. Resumed construction of added closets at Bayshore Manor. Installed a baby changing station at the Key West Library. 18 Replaced exhaust fan motors for the Big Pine Key Fire Station truck bay and the elevator equipment room. Started painting the Key West DMV building and completed landscape trimming and replacement of front sign. Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets. Assembled new furniture for Worker’s Compensation Office at the Gato Building. Performed tree trimming at Bayshore Manor. Continued extensive interior painting of the Key WestLibrary. Replaced lighting fixtures at the West Martello Restroom building. Tested and repaired all Higgs Beach Dog Park lighting fixtures and electrical outlets. Performed semi-annual testing of clean agent fire suppression systems at the Records Facility Clerk’s computer room/evidence storage room and Historic Courthouse Property Appraiser computer room. Performed FKAA required backflow preventer testing for the Historic Courthouse, Lester Building, Key West Lighthouse, Bernstein and Bay Point Parks. Pest control services were completed for Lower Keys Facilities and Parks. Issued purchase order for the upgrade of the water level sensing and control system from float type to a Multitrode system at the Wilhelmina Harvey Park stormwater system. UPPER KEYS Murray Nelson Government Center Provided assistance in (6) events. Assisted Code Compliance painting/preparing office 226 for new employee. Repaired water leak in walls in office #225 &# 226. Resolved (2) plumbing issues. Repaired doors and replaced (4) door locks. nd Replaced (2) exit lights in 2floor mechanical room. Pressure cleaned main entrance exterior wall. Laid decorative river rock by main building entrance. (work in process) Contractor working on repair/replace of condensing water pump #4. Removed old benches and installed (9) nine new benches at Peace Park. Plantation Key Courthouse Inspected roof for rodents and set up traps. Replaced (12) lamps and (2) ballasts. Pressure cleaned roof and gutters in courtroom B. Repaired several roof leaks in courtroom A & B around computer and hallway areas. Contractor repaired A/C in the criminal/recording office. Ellis Building Adjusted timers. Air quality test was performed inhouse. Repaired back door. Repaired roof leak in women’s restroom. Plantation Key Garage Resolved (1) plumbing issue. Tavernier Fire Dept. Installed prevention box 22 & 25 (traffic light control and coordination). Public Works Plantation Key Shed Repaired roof. Repaired water line. 19 Spottswood Building Provided assistance to the Social Services Department installing new carpet in the Supervisor’s office, Assistant’s office, transportation office, and printer room. Fixed filing cabinet, relocated some cabinets, and provided new driver, Tammy Colarusso, with a key to the Social Services main entrance door. Repaired employee’s exit door. AARP Resolved (2) plumbing issues. Key Largo Library Replaced (1) regular lamp with an LED lamp. Replaced electrical receptacle. Uninstalled hurricane shutters. Installed purse/robe hooks on women’s restroom stall doors. Contractor was solicited to repair a roof leak under warranty. Islamorada Library Resolved (2) plumbing issues. Contractor Nationwide attended to an emergency call due to sewer backing up into library restrooms. Key Largo Tax Collectors Finished walls at the new location. Installed (10) lamps and (1) exit light. Contractor replaced broken capacitor in one A/C unit. Animal Shelter Performed a temporary repair on the roof. Key Largo Transfer Station Repaired several leaks on the main waterline. PARKS & BEACHES: Key Largo Park Removed benches and installed some old benches from Peace Park. Resolved (2) plumbing issues. Removed graffiti. Installed grainer at the shop. Contractor repaired sprinkler main water leak. Harry Harris Park Replaced (6) regular lamps with LED lamps. Resolved (1) plumbing issue. Friendship Park Replaced (2) lamps. Notes: Preventive Maintenance completed on some HVAC units. Provided assistance to the Mesquite Productions filming crew throughout the Upper Keys for thefilming of the Bloodline series. Provide assistance to Citizens Pictures and Silverprod USA Celebrity Network through Rita Troxel. Harry Harris Park is scheduled for Softball and Baseball games. (17) Employees attended the Monthly Safety training. Removed old and installed new park rules signs throughout all the Upper Keys Parks. 20 Fire Extinguisher inspections for the Murray Nelson and Ellis Buildings were completed. FLEET MANAGEMENT Garage staff completed safety training (confined spaces and backing up). Filled Key West Lead Mechanic position that has been vacant since March 2015. Three garages combined provided preventative maintenance and completed approximately 250 unit safety inspections. Three garages combined opened and/or completed approximately 500 work orders. Three garages combined processed and distributed approximately 19,000 gallons of unleaded gasoline and 7,500 gallons of diesel fuel. Key West garage mechanics diagnosed and repaired Solid Waste Department Clam truck after outsourced contractors failed at the repairs. Activated and transferred 1 used van for Tech Services Department use. Received and processed 2 new Kubota zero turn mowers for Lower Keys Parks/Beaches Department. Received and processed 3 new Ford F150 pick-up trucks for Solid Waste Department. Processed new clam truck for Solid Waste Department. Processed new moving storage truck for Facilities Maintenance Department. Received new sewer clean-out vacuum truck for Key West Road Department. 2 Fleet Department employees attended customer services training seminar. 4 Fleet Department Mechanics attended 2 day new electrical training seminar. Ordered 2 new Ford Escapes for Code Compliance Department. Ordered 1 new Dodge Journey for Emergency Management. Ordered 6 new Dodge Pick-up trucks for various Public Works Departments. Ordered 2 work storage/transport trailers for Parks/Beaches. Ordered 1 new clam truck for Solid Waste Department. SOLID WASTE MANAGEMENT Recycling Department Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential solid waste and recycling services. Staff is still working with Fishermen’s Hospitals Director of Human Resources Chris Fletcher. Mr. Fletcher is reinstituting a recycling program that was stop by the previous administration. Mr. Fletcher is conducting staff meetings with each department trying to figure out what the initial participation rate will be. Once these meetings are complete, Mr. Fletcher, county staff and the franchise hauler will determine the best option for a recycling. Staff is updating and compiling a new a list of second hand and consignment stores throughout the Keys. Staff will provide a new Keys Reuse Business guide for placement on the county website. Staff continues to work with commercial businesses in the lower keys who have not converted to single stream recycling. The businesses are being discouraged from single stream recycling by the franchise hauler. These businesses were provided a cardboard 21 only dumpster and recycling carts for everything else. Most of these businesses, when switched to single stream, will be able to save a little money each month and reduce the amount of collection bins on their property. Since staff has had a 4 yard single stream recycling dumpster placed at Little Torch Cottages, 48 units have begun recycling for the first time since the complex opened. The franchise hauler was required to provide an 18gallon recycling bin to each unit for the convenience of hauling recyclables to the recycling dumpster. Staff provided the county recycling and household hazardous waste brochures to each resident and left some at the leasing office for new tenants. The Management Company and tenants both enjoy and have made great strides in recycling as the picture below illustrates. Management has plans to reduce the size of the garbage dumpster after the new year as a result. Staff has had the new 2015 recycling brochure placed on the county website. Staff is also having correctionsmade to the solid waste portion of the website. Some of the information is outdated or incorrect. Staff has presented the new owner of Bobalu’s with a cost savings breakdown if they were to implement recycling. Bobalu’s could save approximately $52.00 permonth by starting a recycling program. Staff will provide recycling information for kitchen staff if they decide to recycle. Staff helped with household hazardous waste collections at the Key Largo and Cudjoe Key transfer stations. Hazardous Material Department Staff held six household hazardous waste (HHW) collections in December and accepted material from 115Monroe County residents and businesses. Staff filled 13 boxes of electronic waste to be recycled, weighing approximately 7,800 lbs. during this month. Staff recycled over 300 lbs. of lead sealed batteries; and recycled 40 lbs. of rechargeable batteries. Staff crushed 320 fluorescent, and mercury containing bulbs in house. 22 Our Hazardous and E-Waste Commercial Collection participants included: staff shipped out 24pallets of electronics weighing 14,522 lbs.; staff recycled 400 gallons of contaminated fluids; and staff bulked 220 gallons of latex paints for recycling. 23 24 25 26 Does not include "Boat ImprovementFund" Revenue. Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge. Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe. Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. Nov 2015 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# Lower Keys $57,801 Upper Keys $294,814 Middle Keys $280,379 Ocean Reef $45,609 Does not include "Boat ImprovementFund" Revenue. Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge. Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe. Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. 27 BUILDING DEPARTMENT 28 29 30 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: •Comprehensive Planning & Current Planning •Environmental Resources •Marine Resources The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to 31 the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmentalregulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Marine Resources Office provides a variety of services focusing on protection of the marine environment, provision of maritime infrastructure, and the preservation of public water access. 32 33 34 35 36 37 38 GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming - Rockland Key –NASKW Noise Contours Mapping -Planning - Land Acquisition Fund–Analysis -Planning - Census Housing Units –Analysis –Planning - Big Pine Key –AT & T Addressing - Elevation Certificates –Mapping (in progress) - Conservation Easements –Mapping (in progress) - Aerial Map Book scanning (in progress) GIS Addressing - 18 New physical address assignments 39 MARINE RESOURCES OFFICE Channel Marker Program: MonthChannel Marker/Buoy Replacement Costs Dec 2014 $5,400.00 January 2015 $2,830.00 February $0.00 March $3,000.00 April $2,825.00 May $0.00 June $0.00 July $41,965.00 August $0.00 September $3,700.00 October $1,140.00 November $6,107.00 Total $66,967.00 A large regulatory buoy replacement job was completed in July 2015, with funding assistance from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy replacements for the past twelve month period were approximately 21% lower thanthe same timeframe in 2014($84,689.50). 40 Derelict Vessel Program: MonthDerelictVessel Removal Costs Dec 2014 $23,368.00 January 2015 $22,093.00 February $5,850.00 March $0.00 April $1,400.00 May $13,000.00 June $55,256.00 July $7,600.00 August $11,510.00 September $11,449.00 October $10,400.00 November $18,300.00 Total $180,226.00 41 Derelict vessel removal costs for the past twelve month period were approximately21% higher than the same timeframe in 2014 ($149,238). Note that one of the six vessels removed in June 2015 was a large vessel which was funded by an FWC Boating Improvement Program grant at a cost of $42,500. Vessel Pumpout Program: 42 Pumpout numbers have consistently exceeded current quota of 1500 per month, which became effective April1, 2015. CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying codeviolations while conducting routine field inspections. Department TotalsNew Cases 85Inspections1100New Citations 0 43 44 UPPER KEYS – NEW CASES35INSPECTIONS COMPLETED 231SM 1 CITATIONS ISSUED0CEB0 45 MIDDLE KEYS – NEW CASES24INSPECTIONS COMPLETED676SM28 CITATIONS ISSUED0CEB 0 46 LOWER KEYS – NEW CASES26INSPECTIONS COMPLETED193SM2 CITATIONS ISSUED0CEB0 47 Sustainability and Canals: th Hosted the 7Annual Climate Leadership Summiton December 1-3 in Key West, 425 attended. Presented on sea level rise for the FL Natural Resources Leadership Institutein Key Largo on January 7, 2016. th th Hosted 2 public workshops on sea level rise on October 6for Stock Island and 7 for Big Pine Key Hosted 3 public workshops on release of the draft Sustainability Action Planon ththnd October 14in Key Largo, the 19in Sugarloaf and 22in Marathon Moving forward with 2 demonstration projects for tidal flooding in the upper and lower Keys. Finalizing the due diligence process on the vendor for the yard waste processing, will provide an update at the January BOCC. Backfilling of Canal #29 in Key Largo work is fully complete. No settling occurred in the canal bottom during the 90 day monitoring period. Vacuum dredging of the Dr.’s Arm canal on Big Pine is complete, as is the sand capping process. Organic removal work started on Canal #290 on Avenue J in Big Pine in January 2016 and is underway. The contract for the installation of Air Curtains (weed gates) at Canal #266 Dr’s Arm and #287 Atlantic Estates is anticipated to be submitted at the January 2016 BOCC for approval The contract for the installation of a Culvert on Canal #277 in Tropical Bay Estates on Big Pine is anticipated to be submitted at the January 2016 BOCC for approval. 48