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Item M6BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 2/10/2016 Department: Finance Bulk Item: Yes X No Staff Contact /Phone #: C. Bradford 3457 A"Ell JUA 11 rMvi w kinuill "; Request to surplus assets no longer useable STAFF RECOMMENDATIONS: Approve the addition of assets TOTAL COST: INDIRECT COST: BUDGETED: Yes No COST TO COUNTY: $ REVENUE PRODUCING: Yes No "4JAMWI-M, -", uyffjo"-Pt��-, � APPROVED BY: County Attorney _ OMB/Purchasing _ DOCUMENTATION: Included X Not Required DISPOSITION: Revised 6/15 Risk Management AGENDA ITEM # MONROE COUNTY INVENTORY DELETION REQUEST TO: Charles Bradford ProDertv Clerk FROM: James Bruce Finance Dept., Stop 8 i ED W04=DOM71 g: $6329.52 mi sent: $0.- W04X2XDO 8075 ohn Deere Gator rig: $6329.52 resent: $0.00 APPROVAL TO ADVERTISE FOR BIDS. --2L-- APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF III APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: 0�11I.o' Sig tune Priffited Nwne 9= I= Rev. BOCC 7/15/2015 (S-3) 1 35 SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:19:00 SELECTION CRITERIA: assets.tagno=°5582` SORTED BY: assets.tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION 5582 JOHN DEERE GATOR -000 MFR JOHN DEERE MODEL TX 4X2 SIN W04X2XD008074 INVENTORY DATE 05/14/15 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 56 RE KS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5200 PUBLIC SAFETY MONROE COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION FUNDING 125 CAPITAL ASSET Y CLS M VENDOR BURKHARDS TRAILER CAT 508 PO 11539 UNITS 1 LOC LK-W23 CHECK 100925 UN CST 6329.52 FUND TYPE G ACQUIRE 05/19/06 COST 6329.52 DPT 0459105 INS CO GRT INS VAL 0.00 LOCATION KW PARK & BEACHES TRF FROM/TO REPORT TOTAL 1 RECORDS SELECTED COST 6,329.52 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 6,329.52 SALE AMOUNT .00 DEPRECIATION INFORMATION EST LIFE 7 DEP LIFE 7 DEP N POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 6329.52 REM BOOK BASIS .00 DEP BASIS 6329.52 LAST POSTING DATE 09/30/13 SALE AMOUNT .00 RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5250 EMERGENCY DISASTER RELIEF 89501 530590 1.00 0 SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:19:18 SELECTION CRITERIA: assets.tagno=`5583° SORTED BY: assets.tagno,assets.improvement num ASSET ID DESCRIPTIVE INFORMATION 5583 JOHN DEERE GATOR -000 MFR JOHN DEERE MODEL TX 4X2 SIN W04X2XD008075 INVENTORY DATE 05/14/15 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 56 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5700 CULTURE/RECREATION REPORT TOTAL 1 RECORDS SELECTED MONROE COUNTY BOCC FIXED ASSETS LISTING FUNDING 147 CAPITAL ASSET Y CLS M VENDOR BURKHARDS TRAILER CAT 508 PO 11675 UNITS 1 LOC LK-W16 CHECK 505965 UN CST 6329.52 FUND TYPE G ACQUIRE 05/19/06 COST 6329.52 DPT 20503 INS CO GRT INS VAL 0.00 LOCATION KW TRF FROM/TO COST 6,329.52 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 6,329.52 SALE AMOUNT .00 DEPRECIATION INFORMATION EST LIFE 7 DEP LIFE 7 DEP N POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 6329.52 REM BOOK BASIS .00 DEP BASIS 6329.52 LAST POSTING DATE 09/30/13 SALE AMOUNT .00 RETIRED DATE ACTIVITY DEP ORGN ACCOUNT POT 5720 PARKS AND RECREATIONS 89506 530590 1.00 0 MONROE COUNTY ASSET DESTRUCTION CERTIFICATION To: Charles Bradford, Property_ er From: ____Clerks Finance Dept t Finance Dept. Stop 8 Date: CERTIFYG1 ! MONROE COUNTYPROPERTY 1 Y_ i DATE SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:19:38 SELECTION CRITERIA: assets.tagno=167701 SORTED BY: assets.tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION 6770 XEROX W5030 COPIER -000 MFR XEROX MODEL W5030H SIN FLB-038403 INVENTORY DATE 01/29/15 CONDITION STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 09 RE KS/LIC OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGENUMBER: REPORT10 i� • r�•��a(sl�u'1�IFil•3 FUNDING 001 CAPITAL ASSET Y EST LIFE 5 DEP LIFE CLS M VENDOR 001689 DEP N POST DP N DEP METH CAT 502 PO 1371 UNITS 1 SALVAGE VALU .00 LOC LK-W08 CHECK UN CST 4874.00 ACCUM DEP 4874.00 FUND TYPE G ACQUIRE 09/30/09 COST 4874.00 REM BOOK BASIS .00 DPT 69400 INS CO DEP BASIS 4874.00 GRT INS VAL 0.00 LAST POSTING DATE 09/30/14 LOCATION JOYCE OFFICE SALE AMOUNT .00 TRF FROM/TO RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 1.00 4,874.00 .00 .00 4,874.00 .00 0 SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:19:54 SELECTION CRITERIA: assets.tagno=167721 SORTED BY: assets.tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION 6772 XEROX W5222 COPIER -000 MFR XEROX MODEL W5222 SIN NAG-749092 INVENTORY DATE 09/26/12 CONDITION STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 09 REMARKS/LIC OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT MONROE COUNTY BOCC FIXED ASSETS LISTING FUNDING 001 CAPITAL ASSET Y CLS M VENDOR 001689 CAT 502 Po 1373 UNITS 1 LOC UK-K14 CHECK UN CST 3627.00 FUND TYPE G ACQUIRE 09/30/09 COST 3627.00 DPT 69400 INS CO GRT INS VAL 0,00 LOCATION KEY LARGO OFFICE TRF FROM/TO REPORT TOTAL 1 RECORDS SELECTED COST 3,627.00 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 3,627.00 SALE AMOUNT '00 SALVAGE VALU .00 ACCUM DEP 3627.00 REM BOOK BASIS .00 DEP BASIS 3627.00 LAST POSTING DATE 09/30/14 SALE AMOUNT .00 RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 1.00 11 'I To: — Charles Bradford Property Manager v MONROE COUNTY INVENTORY DELETION REQUEST From: 63v 6 .pvo-a Axe - Monroe County I.D. Number Serial Number Asset Description Date Purchased Original and Estimated Present Value e 15 fzlAzgl APPROVAL TO ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Broken beyond repair by company DATE: 7 Printed Narne DIVISION DIRECTOR APPROVAL: Signature, OMB FORM REVISED 63112 Printed Naine Crmona-Gina From: Black -Keith Sent: Tuesday, January 12, 2016 8:59 AM To: Carmona-Gina Cc: De5antis-William; Collins-Chrissy Subject: FW: Air purifier serial number Attachments: FullSizeRender.jpg; ATT00001.txt Gina, This is a Air Purifier that was being used in the evidence room on the 2nd floor of our building. The unit is no longer working. Can you please right this up so we can throw it away. Thank you, Keith Black Senior Electrcian Monroe County Public Works 312 Fleming Street Key West, FL 33040 Cell (305) 709-9864 Phone (305) 292-4436 Facsimile (,305) 292-4458 black-keith@-nonroecounty-fl.&ov -----Original Message ----- From: Black -Keith Sent: Tuesday, January 12, 2016 8:53 AM To: Black -Keith Subject: Air purifier serial number 1 SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:20:25 SELECTION CRITERIA: assets.tagno=15198` SORTED BY: assets.tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION 5198 AIR CLEANER -FOR SHERIFF USE -000 MFR GUARING HEPA SYSTEM MODEL SIN 10530020 INVENTORY DATE 06/26/15 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 53 RE KS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5200 PUBLIC SAFETY REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT MONROE COUNTY BOCC FIXED ASSETS LISTING FUNDING 125 CAPITAL ASSET Y EST LIFE 10 DEP LIFE 10 CLS M VENDOR JON-DON DEP Y POST DP Y DEP METH SL CAT 506 PO 8744 UNITS 1 SALVAGE VALU .00 LOC LK-S02 CHECK 121269 UN CST 1499.65 ACCUM DEP 1324,73 FUND TYPE G ACQUIRE 11/23/05 COST 1499.65 REM BOOK BASIS 174.92 DPT 0459105 INS CO DEP BASIS 1499.65 GRT INS VAL 0.00 LAST POSTING DATE 09/30/14 LOCATION OLD JAIL JACKSON SQ SALE AMOUNT .00 TRF FROM/TO RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5250 EMERGENCY DISASTER RELIEF 89501 530590 1.00 1,499.65 .00 .00 1,324.73 .00 1 APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM 114VENTORY AND DONATE TO: R Beyond econornic2l repair PREPARED : BY: DATE P -AME RIM'r -je4/1.aaaaaaaa a. DIVISION DIRECTOR APPROVAL PRINTNAME SUNGARD PENTAMATION DATE: 01/27/2016 TIME: 13:21:03 SELECTION CRITERIA: assets.tagno=°6062' SORTED BY: assets.tagno,assets.imgrovement num ASSET ID DESCRIPTIVE INFORMATION 6062 STEAM KETTLE -000 MFR CLEVELAND MODEL STEAM JACKETED KETTLE SIN CLE-KGL-60-SH INVENTORY DATE 06/26/15 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 53 RE KS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5200 PUBLIC SAFETY REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT MONROE COUNTY BOCC FIXED ASSETS LISTING • a a• a PAGE NUMBER: REPORT10 FUNDING 304 CAPITAL ASSET Y EST LIFE 10 DEP LIFE 10 CLS M VENDOR CREST FOODSERVICE EQUIP CO DEP Y POST DP Y DEP METH SL CAT 506 PO 20415 UNITS 1 SALVAGE VALU .00 LOC LK-S02 CHECK 520948 UN CST 12440.71 ACCUM DEP 8812.16 FUND TYPE G ACQUIRE 09/05/07 COST 12440.71 REM BOOK BASIS 3628.55 DPT 26000 INS CO DEP BASIS 12440.71 GRT INS VAL 0.00 LAST POSTING DATE 09/30/14 LOCATION CORRECTION FAC STOCK ISL SALE AMOUNT .00 TRF FROM/TO RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5290 OTHER PUBLIC SAFETY 89501 530590 1.00 12,440.71 .00 .00 8,812.16 .00 0