Item H01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 23, 2016 Department: Planning/Code/Building
Bulk Item: Yes X No : Staff Contact Person/Phone 9: Christine Hurley, 289-2517
AGENDA ITEM WORDING: Approval of an exception to Section 2.02C of the personnel policies
and approval to create a new Executive Administrator position (FTE) to be occupied for up to six
months overlapping with the current Executive Administrator who is retiring by the end of 2016.
ITEM BACKGROUND: The Executive Administrator will be retiring by the end of 2016. This is a
key position whose span of responsibilities is far reaching throughout the county organization.
Personnel policies allow up to a 30 day overlap for replacements and require BOCC approval for any
new position establishment greater than 30 days. With BOCC approval, a new Executive
Administrator position will be established in lieu of waiting until the 30 days prior to replacement. A
longer overlap period will allow sufficient time for training and familiarization of required duties and
establishment of working relationships with other departments/agencies. Additional cost of the
Additional FTE for 6 months is estimated to be $34,391.00. There is adequate funding in the budget
to cover this expense due to decreased expenses in 2016.
Following the Executive Administrator position's retirement, the new 6 month FTE position would be
eliminated and the same Executive Administrator position would continue to be under Admin (50001-
510120).
PREVIOUS RELEVANT BOCC ACTION: NIA
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: $34,391.00 ( Loaded) INDIRECT COST: NIA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NIA
COST TO COUNTY: SOURCE OF FUNDS: 148-50001
REVENUE PRODUCING: Yes _ No N/A AMOUNT PER MONTH NIA Year
APPROVED BY: County Atty�;11 OMB/Purchasing Risk Management
DOCUMENTATION: Included
Not Required_
DISPOSITION: AGENDA ITEM 4
No NIA