Item H02BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 23, 2016 Department: Planning & Environmental Resources
Bulk Item: Yes X No Staff Contact Person/Phone #: Mayte Santamaria, 289-2562
AGENDA ITEM WORDING: Approval of an exception to Section 2.02C of the personnel policies and
approval to create a new Sr. Coordinator, Planning Commission position (FTE) to be occupied for up to
six months overlapping with the current Sr. Coordinator, Planning Commission who is retiring at the
beginning of 2017.
ITEM BACKGROUND: The Sr. Coordinator, Planning Commission will be retiring at the beginning
of 2017. This is a key position with critical responsibilities which are essential to the department
organization, file maintenance, scheduling, noticing and coordinating the Planning Commission and
Development Review Committee. This position has responsibilities which are far reaching throughout the
county organization. Personnel policies allow up to a 30 day overlap for replacements and require BOCC
approval for any new position establishment greater than 30 days. With BOCC approval, a new Sr.
Coordinator, Planning Commission position will be established in lieu of waiting until the 30 days prior
to replacement. A longer overlap period will allow sufficient time for training and familiarization of
required duties and establishment of working relationships with other departments/agencies. Additional
cost of the Additional FTE for 6 months is estimated to be $31,305.00. There is adequate funding in the
budget to cover this expense due to vacancy savings and decreased expenses in 2016.
Following the Sr. Coordinator, Planning Commission position's retirement, the new 6 month FTE
position would be eliminated and the same Sr. Coordinator, Planning Commission position would
continue to be under Admin. (50500-510120).
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACTIAGREEMENT CHANGES: NIA
STAFF RECOMMENDATION: Approval
TOTAL COST: $31,305.00 (loaded) INDIRECT COST: N/A BUDGETED: Yes No N/A
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: 148-50500
REVENUE PRODUCING: Yes No NIA AMOUNT PER MONTH NIA Year
J
APPROVED BY: County AttySjj OMB/Purchasing Risk Management _
DOCUMENTATION: Included
Not Required_
DISPOSITION: AGENDA ITEM #