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Item M2BOARD OF COUNTY COMMISSIONERS AGENDA IT SUMMARY I � 3 // (�� � Meeting Date: Department: � Bulk Items: Yes No Staff Contact /Phone 305 - '9Q 55-312-1 AGENDA ITEM WORDING: ylqd LL ovat oy ITEM BACKGROUND: PREVIOUS RELEY CONTRACT/AGREEMENT CH4.NGES: oy�y! �-U� TOTAL COST: INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Attorney OMB/Purchasing _ Risk Management DOCUMENTATION: Included Not Required_ DISPOSITION: AGENDA ITEM N Revised 6/15 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS JANUARY 20, 2016 Regular Meeting *f C4,ymty C*m_%issi*mers Wednesday, January 20, 2016 Marathon, Florida A regular meeting of the Monroe County Board of County Commissioners convened at 900 a.m. at the Marathon Government Center. Present and answering to roll call were Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner David Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger, County Attorney; Roman Gastesi; County Administrator; Cheryl Robertson, Deputy Clerk; county staff and members of the general public. Item A I Motion was made by Commissioner Neugent and seconded by Commissioner Murphy granting approval of the additions, corrections and deletions to the agenda. Motion carried unanimously. A copy of the approved changes are attached at the end of these minutesfor reference. Item B 1 Presentation of Mayor's Proclamation declaring January, 2016 as Take Stock in Children Month in Monroe County Florida. Chuck Licis, Program Coordinator, addressed the Board and expressed his appreciation for awarding this Proclamation to the Take Stock in Children Program. BULK APPROVALS Commissioner David Rice addressed the audience regarding the Rules of Bulk Approval's items. Motion was made by Commissioner Neugent and seconded by Commissioner Kolhage granting approval of the following bulk items. Motion passed unanimously. Item C 1 Board granted approval to advertise a Request for Qualifications (RFQ) for Airport Consultant Services (Financial, General and Air Service Development) for Key West International Airport and The Florida Keys Marathon International Airport. Under FAA guidelines, the airports (Key West and Marathon) have to place the Airport Consultant Services out to bid approximately every five years. Item C2 Board granted approval of 2nd Amendment extending the General Consulting Services Master Agreement with CDM Smith, Inc., for professional services at Key West International Airport and The Florida Keys Marathon International Airport for one remaining one-year term. Page 1 of 21 MIAUTES OF THE MONROE COUNTY Etem C3 Board granted approval of bid award and an annual contract in the amount of $100,000 with Gardens of Eden of the Florida Keys, Inc., for Landscaping Services at the Key West International Airport (KWIA). The contract will be funded with Airport Operating Account - 404. Item C4 Board granted approval to issue a bid solicitation for Vending Machine Concession services at the Key West International Airport and the Florida Keys Marathon International Airport. Item C6 Board granted approval of an Agreement with Parsons Brinckerhoff, Inc for Construction Engineering and Inspection (CEI) Services for the Card Souni- Bridge Repair Project. Item C7 Board granted approval to award contract to Coastal Gunite Construction Co. in the amount of $2,969,512.25 for the Card Sound Bridge Repair Project. Item C8 Board granted approval to award a contract to Kisinger Campo & Associates, the highest ranked respondent, for Design & Permitting Services for the Garrison Bight Bridge Repair Project. Item C9 Board granted approval of a task order with CDM Smith, Inc. for engineering design and permitting services for the Key Largo 11 Roadway and Drainage Improvements project. This task order is being awarded under the On Call contract for Professional Services. Item CIO Board granted receipt of monthly report on change orders reviewed by the County Administrator's Office. Item C12 Board granted approval of a Resolution to waive M.C.C. Section 18-25(b)(1), which prohibits possession of alcoholic beverages at Higgs Beach on May 22, 2016 for the 91 Annual Keys 100 Ultra -marathon race. x,7 OL11TIOn #III16 IS INCORPORATED HEREIN BY REFERENCE Item C13 Board granted approval of a Second Amendment Agreement with Black Fire Protection, Inc. for "Full Maintenance - Fire Protection Systems" to correct a minor scrivener's error in the yearly cost in the amount of $11.20. Ftem C14 Board granted approval of a Six Month Lease Extension Agreement with Pamel?. Uslander for a mobile food concession at Higgs Beach. F.tem C 15 Board granted approval of a Ist Amendment Agreement to CPI-U adjustment with E E & G Environmental Services, LLC for professional beach cleaning, maintenance and beautification, Higgs Beach, Key West including the children's fenced in play area/beach side on weekends (Saturdays and Sundays). Page 2 of 21 MINUTES OF THE MONROE COUNTY 1 1'I Item C 16 Board granted approval of Amendment 10 to the Cudjoe Regional ILA with FKAA to revise the advance schedule and add $5.95 million of additional funding for project changes authorized by the BOCC. Item C17 Board granted approval of Amendment to Agreement dated 11/24/20 15, between GA Food Service, Inc., and Monroe County Board of County Commissioners (BOCC) I Social Services/Nutrition Services (for the provision of Congregate and Home Delivered Meals throughout Monroe County) for the CPI-U adjusted rate of $3.74 1'I Item Cl 8 Board granted Ratification of Modification #4 of Federally -funded reoccurring Low Income Home Energy Assistance Program (LIHEAP), Subgrant Agreement# 15EA-OF-11-54-01-019 between the State of Florida, Department of • fmic Opportunity an1 Monroe County Board of •unty Commission ers/Monroe County Social Services for the contract period of 4/ 1115 to 3/ 15116, in the amount of$212,598. Item C 19 Board granted Ratification of Nutrition Services Incentive Program (NSIP) Amendment 003 to Contract US-1551 between the Alliance for Aging, Inc., and Monroe County BOCC/Monroe County Social Services for the contract year increase funding/reimbursement rate per unit from $0.72 to $0.74 per unit and increase in units from i ! • to 48,062. The overall reimbursementgoes from $27,414 9 • to ' •. SectionItem C20 Borad granted approval to advertise a public hearing for the 2/10/16 BOCC meeting to be held in the Lower Keys. The public hearing is to satisfy public input grant application requirements and to consider approval of Grant Award FTA ! •'' ! •) Capital Assistance Grant forthe purpose of purchasing four (4) para-transit vehicles (buses) to serve the transportation needs of •r • disadvantaged, elderly, c persons with disabilities throughout Monroe County. Ftem C21 Board granted approval to apply for a Florida Department of Transportaticm (FDOT) FTA Section 5310 Program Federal Fiscal Year (41) 2016 Capital Assistance Grant for the purposes of purchasing four (4) para transit vehicles (buses) to serve the transportation needs of the transportation disadvantaged, elderly, and persons with disabilities throughout Monroe County. Item C22 Board granted approval of Amendment #005 of the Alliance for Aging, Inc. Standard Contract, Older Americans Act (OAA) Contract AA- 1529 between the Alliance for and the Monroe County :•. • of r Commissioners (•Services/In Home and Nutrition programs) for contract period of I I 1115 to 12/31115 to decrease funding from $462,507.23 to r, 433,888.25. Page 3 of 21 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS JANUARY 20, 2016 Item C23 Board granted Ratification of the Alliance for Aging, Inc. Standard Contract, Older Americans Act (OAA) Contract AA-1629 between the Alliance for Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In Home and Nutrition programs) for the current contract period of 111/2016 to 12/3112016. Item C25 Board granted Rescission of Item C-15 from December 9, 2015 regularly scheduled BOCC meeting due to a scrivener's error and Approval of Amendment #0001 to Contract #KG070, Community Care for Disabled Adults (CCDA) between the Florida Department of Children and Families (DCF) and Monroe County Board of County Commission ers (BOCC)/Monroe County Social Services/In Home Services. Item C26 Board adopted the following approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. The said resolutions are incorporated herein by reference: Resolution #I I I 1 of unanticipated funds forr' 207 Resolution #I I I 1 of unanticipated funds forC 158 Resolution #007-2016 amendingresolution #301-2015 for11 125 Resolution #II; 11 1unanticipatedfor Fund 125 Resolution I I" I of funds1 1 fm 85504 Resolution #I I I 6 receipt of unanticipated funds forFund * 406 Resolution I' I of fundsI 1 502 fin 08002 toI;II Resolution #012-2016 transfer of funds for Fund 160 fm 85556 to 20516 Resolution •I 016 receipt of unanticipated funds forC 158 Resolution #014-2016 receipt of unanticipated funds for Fund 158 Resolution I I 1 receiptof unanticipated funds for1 158 Resolution #016-2016 receipt of unanticipated funds for Fund 158 Resolution #I I 1 of unanticipated funds for1. 001 Resolution #018-2016 receipt of unanticipated funds for Fund 125 Resolution #019-2016 receipt of unanticipated funds for Fund 125 Resolution #020-2016 receipt of unanticipated funds for Fund 125 Resolution #021-2016 receiptof unanticipated funds forG 125 Resolution •) ' ( 6 receiptof unanticipated funds for Fund'II Item C29 Board granted approval of Lease Assumption and Consent between Piedmont Hawthorne Aviation, LLC d/b/a Landmark Aviation, a Delaware Limited Liability Company (Assignor) , BBA US Holdings , Inc. a Delaware Corporation (Assignee), and Monroe County (Landlord) concerning the Fixed Based Operator lease at the Key West International Airport. Item D 1 Board granted approval of an Agreement with Greater Marathon Chamber of Commerce, Inc. covering The Original Marathon Seafood Festival in March 2016 in an amount not to exceed $40,000, DAC III FY 2016 Event Resources. Page 4 of 21 MINUTES OF THE MONROE COUNTY 1 4041 f 1141044F.M�Wll W, PrA12111j, I s Item D2 Board granted approval of one "At Large" appointment to the Tourist Development Council District V Advisory Committee. Item H I Board granted approval an exception to Section 2.02C of the personnel policies and approval to create a new Customer Service Representative (CSR) position (FTE) to be occupied for up to six months overlapping with the current Coordinator Licensing position (who is resigning). Item H2 Board granted approval of a second, one-year time extension of the URS Southern Corporation Continuing Contract for Transportation Planning Services. All terms and conditions of the original contract, including payment conditions, remain unchanged. The time extension will extend the current contract through March 15, 2017. (REVISED BACK-UP: Inserted pages 1 & 2 now signed by OMB and Risk and removed duplicate pages 6-14). Item H3 Board granted approval of a resolution authorizing Code Compliance Inspector(s) Mallory Jones and Ariel Coli to issue citations for disposition in County Court. RESOLUTION #023-2016 IS INCORPORATED HEREIN BY REFERENCE Item KI Board granted request for expenditure from the Law Enforcement Trust Fund. DAY OF MEETING — REVISED BACK-UP (1/19/16): The AIS and agenda backup now includes a revised AIS and documentation for an additional $2000 for the Military Order of the Purple Heart that was previously omitted. Agenda item wording remains the same. Item L I Board granted approval of reappointment of A I exsandra Corsi Leto to the Sharoi Asset Forfeiture Fund Advisory Board. Item L4 Board granted approval to reappoint David Paul Horan to the Sheriffs Shared Asset Fine and Forfeiture (SAFF) Advisory Board. Item L5 Board granted approval to reappoint James Bernardin as the District 4 Representative to the Tourist Development Council. MINUTES OF THE MONROE COUNTY JANUARY 20,2016 Item L7 Board granted approval of a resolution expressing the support of the Monroe County BOCC for Florida SB 1168/HB 989 which dedicates States funding for Everglades restoratoration projects from the Land Acquisition Trust Fund (Amendment 1). RESOLUTION #003-2016 IS INCORPORATED HEREIN BY REFERENCE Item M2 Board granted official approval of August 5, 2015 Special BOCC MeetinN Minutes. Item M3 Board granted official approval of October 21, 2015 BOCC Meeting Minutes. Item M4 Board granted approval of FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being submitted for approval. (November). Item M5 Board granted approval of FKAA Invoices for the Fiscal Year (to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices $50,000.00 and over are being submitted for approval. (November). Item M6 Board granted approval of Tourist Development Council expenses for the month of November 2015. Item M7 Board granted approval of BOCC Warrants (including Payroll) for the month November 2015. •A/P and Grant Warrants #10003499-10004252 •Payroll Warrants #50000566-50000683 •Payroll Vouchers #3060271-3061258 •W/Comp Warrants #20020-20115 001 General Fund 1,842,864.92 101 Fine & Forfeiture 210,023.89 102 Road/Bridges 116,466.96 115 Tourist Development Council (TDC) - Two Penny 290,854.97 116 TDC - Admin Promo 2 Cent 359,615.94 117 TDC - District I Third Cent 273,030.21 118 TDC - District 2 Third Cent 29,585.54 119 TDC - District 3 Third Cent 15,104.19 120 TDC - District 4 Third Cent 53,946.12 121 TDC - District 5 Third Cent 23,229.10 125 Grant Fund 245,145.10 130 Impact Fees/Roadways 93,204.01 141 Fire/Ambulance 611,755.66 Page 6 of 21 M[NUTES OF THE MONROE COUNTY JANUARY 20, 2016 144 Upper Keys Health Care 147 Unincorporated Service 148 Planning Building 149 Municpal Policing 150 E91 I Enhancement Fund 152 Duck Key Security 153 Local Housing Assistance 157 Boating Improvement Fund 158 Miscellaneous Special Revenue Fund 160 E-tvirop —is t —,W-Restor-ation- 162 Law Enforcement Trust-600 163 Court Facilities 164 Drug Facilities Fees 166 Marathon Munincipal Service 168 Bay Point Wastewater MSTU 169 Big Coppitt Wastewater 170 Key Largo Wasterwater 171 Stock Island Wastewater 172 Cudjoe - Sugarloaf MSTU 175 Long Key -Layton MSTU 176 Duck Key MSTU 180 Building Funds Building Dept. (PK) 2003 Revenue Bonds Building Dept (MTH) I Cent Infrastructure Infrastructure Sales Tax Reveue Bond Big Coppitt Wastewater Duck Key Wastewater Cudjoe Regional WW Pro ect Series 2014 Revenue Bonds Card Sound Bridge Marathon Airport Key West Int'l Airport PFC &*)7erafixg-Rim, MSD Solid Waste Workers' Compensation Goup Insurance Fraud Risk Management Fund Fleet Management Fund Transit (KW) RM, 963.05 180.57 166,959.79 8,888.04 536,986.55 165.51 981.52 8,674.27 45 , - &j 0 w� WARKIM $ 8,419,385.35 Item M8 Board granted assets to be transferred from Card Sound to lower Keys Roads and Bridges. MINUTES OF THE MON■ ROE COUNTY 0 fil ki t I JFFA 111111111q!1111�111 III Oil I" I I ", 11111 Item M12 Board granted BOCC Letter from Cherry Baekert on Audit Responsibilites. Item M13 Board granted fixed Asset Reconciliation for FY16 periods 1,2,3 - for information purposes only. Item M14 Board granted approval of FKAA invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being submitted for approval. (December). Item M 15 Board granted approval of FKAA Invoices for the Fiscal Year (to include salaries), relating to the CudJoe Regional Wastewater System Project. The invoices $50,000.00 and over are being submitted for approval. (December). Item M 16 Board granted asset inventoried in FY16 by Custodian for informational purposes only. It M17 Board granted approval of Tourist Development Council expenses for the month of December 2015. ItemMI8 Board granted approval of BOCC Warrants (including Payroll) for the on December 2015. •A/P and Grant Warrants #10003499-10004288 •Payroll Warrants #50000686-50000743 •Payroll Vouchers #3061259-3062246 •W/Comp Warrants #200116-20258 001 General Fund 3,027,912.92 101 Fine & Forfeiture 10,620,262.60 102 Road/Bridges 369,931.04 115 Tourist Development Council (TDC) - Two Penny 465,964.99 116 TDC - Admin Promo 2 Cent 1,383,834.54 117 TDC - District I it Cent 304,437.05 118 TDC - District 2 Third Cent 16,828.97 119 TDC - District 3 Third Cent 132,904.82 120 TDC - District 4 Third Cent 15,957.36 121 TDC - District 5 Third Cent 33,357.40 125 Grant Fund 494,105.23 130 Impact Fees ways 141 Fire/Ambulance 717,486.48 Page 8 of 21 MINUTES OF THE MONROE COUNTY MANILA, I Upper Keys Health Care Unincorporated Service Planning Building Municpal Policing E91 I Enhancement Fund Duck Key Security UZZ320-amkill �Tffsmy T-MMIT7Y.17 M_;_ ".=N, Environmental Restoration Law Enforcement Trust-600 Court Facilities Drug Facilities Fees Marathon Munincipal Service Bay Point Wastewater MSTU Big Coppitt Wastewater Key Largo Wasterwater Stock Island Wastewater Cudjoe - Sugarloaf MSTU Conch Key MSTU Long Key -Layton MSTU Duck Key MSTU Building Funds Building Dept. (PK) 2003 Revenue Bonds Building Dept (MTH) I Cent Infrastructure Infrastructure Sales Tax Reveue Bond Big Coppitt Wastewater Duck Key Wastewater Cudjoe Regional WW Project Series 2014 Revenue Bonds Card Sound Bridge Marathon Airport Key West Int'l Airport PFC & Operating Restrictions MSD Solid Waste Workers' Compensation Goup Insurance Fraud Risk Management Fund Fleet Management Fund Transit (KW) FM =-9QV5ftX*X*A_i',P Thist Fun&_ 3.405.00 $ 34,517,202.49 Totals MINUTES *F THE MONROE COUNTY Item M19 Board granted official approval of November 17, 2015 Regular BOCC Meetin_N Minutes. Item N3 Board granted approval of Amendment No. 2 to the Task Order with HDR Engineering , Inc. to provide a retroactive 6 month no cost extension of time for professional consulting services for the County's yard waste processing project. specifically the proposed gasification project. (REVISED BACK-UP ONLY). Item N4 Board granted approval of a Resolution endorsing the nomination of Mayor Pr* Tem George Neugent for a position of the Executive Committee of the (RESTORE Act) Gulf Consortium. (REVISED BACKUP: Corrected signature block in resolution). RESOLUTION #001-2016 IS INCORPORATED HEREIN BY REFERENCE Item N7 Board granted ratification of Amendment No. 6, which now includes previously omitted Exhibits A-6 and B-6, to the Contract for Engineering, Design and Permitting Senl ices of the Demonstration Projects, with AMEC Foster Wheeler Environment and Infrastructure, Inc. approved as Item M7 at the December 9, 2015 regularly scheduled Board meeting. Item N10 Board granted approval to enter into a contract with Douglas N. Higgins, Inc. for $423,957.00 for installation of a 60-inch circular concrete reinforced pipe culvert in order to increase the natural tidal flushing. The culvert will be placed to connect a dead end canal located between Warbler and Killdeer Lanes and the main canal, which also dead ends, that parallels Sunrise Drive. This canal is labeled #277 and is located in Tropical Bay Estates, Big Pine Key. Item N1 1 Board granted ratification of three (3) small contracts signed by the County Administrator. Item N13 Board granted approval of the appointment of Anne -Marie Victor -Howe to the Historic Preservation Committee in the position of Professional. Item N 14 Board granted approval of the reappointment of Donna Bosold and Alice Allen in the category of Professional and Ray Rhash in the category of Layperson in the Historic Preservation Committee for a three year term. ItemNl5 Board granted approval to enter into a no cost agreement with Joseph J. and Evelyn M. Rambo for a grant of easement and right of entry for use of their property locarted at Lots 9 and 10, Block 8, Tropical Bay, Third Addition, Bi,:q Page 10 of 21 MINUTES *17 THE MONROE COUNTY iANUARY 20,2016 the canal culvert installation water quality improvement demonstration project at Canal #277, Tropical Bay Estates, Big Pine Key. ItemNI6 Board granted approval to enter into an Agreement with Michael Bloch and Nancy Chicca-B I och for a grant of easement and right of entry for use of their properties during construction of the canal culvert installation water quality improvement demonstration project at Canal #277, Tropical Bay Estates, Big Pine Key. Their properties are located at 1757 Watson Boulevard and Lot 1, Block 9, Tropical Bay, Third Addition, Big Pine Key, Florida 33043, Parcel Identification Numbers 00313950-000000 and 00312780-000000. Item N 17 Board granted approval of Grant Agreement S-091 I from the Florida Department of Environmental Protection (FDEP) for $50,000 of funding towards the $423,957.00 total cost of installation of a culvert on Canal #277 in Tropical Bay Estates on Big Pine Key, one of the original canal demonstration projects. ItemNI8 Board granted approval to enter into Amendment No. 2 to the Memorandum of Understanding with the South Florida Regional Planning Council for conference planning and implementation services for the 7th Annual South east Florida Regional Climate Change Summit in the amount of $2575 to authorize miscellaneous expenditures for supporting the event. Item 05 Board granted approval of waiver of "standard of conduct" provision of Section 112.313(3) and (7), for Gayle Tippett, member of the Tourist Development Council as allowed under Section 112.313(12), Florida Statutes. (REVISED BACK-UP: REVISED AIS AND INSERTED ADDITIONAL BACK-UP INFORMATION.) Item 06 Board granted approval of a resolution providing sewer connection grant recipient relief to those individuals who qualify and obtain grant approval to connect to the central sewer system. RESOLUTION #024-2016 IS INCORPORATED HEREIN BY REFERENCE Ftem 07 Board granted semi-annual examination of public official bonds for County Commissioners and Constitutional Officers pursuant to F.S. 137.05 and §2-28 of the Monroe County Code and finding that all current bonds and/or insurance policies are adequate. ' I tem 08 Board granted authorization to initiate litigation against Snipe Property Trust 1 6/2/2014 and the property located at 2 Snipe Rd., Key Largo, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CE14080133. MINUTES OF THE MONROE COUNTY W*A-.W,-4fF 0JCNT-Y-00WMTS-SI(#WEXt JANUARY 20,2016 Item 09 Board granted authorization to initiate litigation against Frank Rivera and Joan M. Kelly and the property located at 53 Bonefish Ave., Key Largo, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CE 13100064. Item 010 Board granted authorization to initiate litigation against Richard August Renner and Shawna Meri Renner and the property located at I Jade Dr., Big Coppitt Key, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CE14100154. Item 0 14 Board granted authorization to initiate litigation against Scott H. Pearson and the property located at 119 Ivanhoe Court, Key Largo, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CE09100130. Item 015 Board granted authorization to initiate litigation against Jean-Sebastien and Trisha K. Gros and the property located at 2273 San Sebastian Drive, Big Pine Key, Florida, to seek compliance with the county Codes and enforce a lien arisi from Code Compliance Case Number CE10050020. I BULK APPROVALS Item C5 Approval of Amendment I to task order with EAC Consulting, Inc. for engineering design and permitting services for Lake Surprise Estates (Key Largo) Roadway and Drainage Improvements project. The amendment adds fieldwork and preliminary analysis to adapt the project for sea level rise (SLR) projections based on 2015 tidal data for an additional fee of$27,240. Judith Clarke, Director of Engineering, addressed the Board discussing other work is being done in the field. Roman Gastesi, County Administrator, addressed t Board as well. After discussion, a motion was made by Mayor Carruthers an seconded by Commissioner Neugent for approval of Amendment I to task ord with EAC Consulting, Inc. Motion carried unanimously. I Item C1 I Approval to waive bid irregularity, award bid, and enter into contract with All Florida Contracting Services (AFC) for the Murray E. Nelson Government Center generator retrofit and permanent installation ; and to enter into contract conditioned upon AFC providing its Monroe County business licenses and business tax receipt. This project is funded by the one- cent infrastructure tax. Kevin Wilson, Assistant County Administrator, addressed the Board to clarify thi wording in the Agenda Item. Afler discussion, a motion was made by Commissioner Rice and seconded by Commissioner Neugent. Motion carried unanimously. Ftem C24 Approval of implementation for free countywide transportation on all Monroe County Transit vehicles for senior citizens aged 60 and over beginning February 1, 2016. Public Speaker Louis Latorre representing the Elderly Page 12 of 21 MINUTES OF THE MONROE COUNTY i5*A,X11 4F C;#Tv,WTY C,*?d?;fIS&Z.*,NEKS JANUARY 20, 2016 Residents, Sheryl Graham; Director of Social Services, and Bob Shillinger; t_1 %-ounty Attorney addressed the Board. After discussion, a motion was made by Commissioner Neugent and seconded by Commissioner Murphy for approval. Motion carried unanimously. THE FIRE AND AMBULANCE DISTRICT I BOARD OF GOVERNORS BOARD MEETING FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS Present and answering to the Roll Call were Commissioner Danny Kolhage, Commissioner George Neugent, Commissioner David Rice, Vice Mayor Clark Snow, and Mayor Norman Anderson. Item GI Election of chairperson and vice -chairperson for the Board of Governors. A motion was made by Mayor Anderson and seconded by Vice Mayor Snow nominating Commissioner Neugent as Chairperson. Motion approved unanimously. A motion was made by Mayor Anderson and seconded by Commissioner Neugent nominating Commissioner Rice as Vice -Chairperson. Motion approved unanimously. Item G2 Commissioner Rice moved for approval and seconded by Commissioner Kolhage to authorize a repair/refurb to a Monroe County Fire Rescue Ladder Truck, which could potentially affect Monroe County Fire Rescue's service delivery if not repaired. This truck has failed its annual (UL) test due to excessive rust to the frame and undercarriage. Request falls under Chapter 7(A) of the Monroe County Purchasing Policy ("Sole Source") or under Chapter 7(B) of the Monroe County Purchasing Policy ("Emergency Repairs"). Motion approved unanimously. FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONER'S MEETING RECONVENED Page 13 of 21 MINUTES OF THE MONROE COUNTY Aggs"gaw - 1 1. FARRYA"Al 1 4 Item C27 Approval of agreement with Guidance Care Center for the Jail In- House Program for FY 2016. Item C28 Authorization for the Mayor to execute a Memorandum of Understanding with Guidance/Care Center Women's Jail Incarceration Drug Abuse Treatment program, for the period from Oct 1, 2015 through Sept 3 0, 2016. (REVISED BACKUP: now includes Attachment B). �111 I �o I I �W = M =1 � Commissioner Kolhage Yes Commissioner Murphy Absent Commissioner Neugent Yes Commissioner Rice Abstain Mayor Carruthers Yes C O-3-rd6ST111"391 "l Wl Item L3 Motion was made by Commissioner Neugent and seconded by Commissioner Rice for approval of the appointment of Kurt Lewin to the Affordable Housing Advisory Committee to fulfill the term of Heather Roberts who resigned, term to expire on 11/20/2016. Public Speaker Robby Majeska, elected not to address the Board. Motion carried unanimously. STAFF REPORTS Kevin Wilson, Assistant County Administrator, provided updates on severi projects including the CudJoe Project. I'll; 40" '"r4.1r"T'004 I IN 01 YL4 N Of IN11 10,101if &,tromplarP, pill 0! 1, oil L recommendations e by the Board. Once done, staff will bring back to the Board for consideration. MINUTES 41F THE MONROE COUNTY SOLID WASTE Item J I Discussion and direction and possible approval of request by Waste Managerne of Florida, Inc. (WM) for a contract amendment to allow WM to dispose the County's waste at another Waste -to -Energy Plant in Palm Beach County since t WTE in Broward County will no longer accept waste for processing. Kevin Wilson, Assistant County Administrator, summarized agenda item background and explained the moving parts of solid waste. Staff also seeks guidance as to what can be agreed upon within the contract. Public Speakers; Robby Majeska, Henry Sori (representing Waste Management/elected not to speak), Greg Sulliv (representing Waste Management) addressed the Board as well as Christine Limbert-Barrows (Assistant County Attorney), Bob Shillinger (County Attorne and Roman Gastesi (County Administrator). Staff was directed to work with Waste Management on two guiding principles; (1) no increase in costs and maintain rates (2) maintain recycling rates or improve PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Item 12 Discussion of text amendments to allow maintenance dredging in canals with seagrasses to maintain navigability. Mayte Santamaria, Senior Director, laid the foundation for discussion while presenting a powerpoint presentation. Public Speakers; Dotti Moses (representing Last Stand), Demetrio Brid (representing Duck Key Community Benefit), David Williamson (representing Duck Key Property Assoc.), and Beth Ramsay-Vickrey. Rhonda Haag, Sustainability Director, addressed the Board. Staff wants to maintain navigability of previously dredged canals. Limit topic of potential amendments to canals and not channels and try to address the situation for both oceanside and bayside canals with a term like "sedimentary" deposits instead of "sand" deposits. Staff not to initiate amendments for this topic. Duck Key property owner's association needs to apply for the necessary comprehensive plan and land development code amendments. Staff to wait for applications and process through the normal public process. COMMISSIONERS' ITEMS Item L2 Discussion and direction of a proposal to revamp the funding mechanisms for firi rescue services and human services in a manner that reduces ad valorem taxation but allows for the expansion of services. The stage for the agenda item was set followed by Kevin Madox, Sr. Director of Stragetic Planning, who presented a powerpoint and provided detailed information in terms of cost and dollar figures. Bob Shillinger, County Attorney, and Roman Gastesi, County Administrator, addressed the Board. Public Speakers; Robby Majeska, Kate Bauer -Jones (representing United Way of the Fl. Keys), Dotti Moses, Deb Gillis, Gigi Varnum, Margie Smith (representing Keys Human Services Turst Exploratory Committee and Long Time Advocate for Working Families County -Wide), Ed Page 15 of 21 MINUTES OF THE MONROE COUNTY %XU1PUUr';;'HdL *TU bring back before the Board for review. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Item 11 Third public input opportunity for the discussion, and development of policy direction by Board of County Commissioners in regards to the proposed Flori Department of Economic Opportunity (DEO) "Vacant Lot Retirement and HotA Unit Allocation Rule." Mayte Santamaria, Sr. Director, sets the stage. Public speakers; Dottie Moses, Bill Hunter, Joyce Newman (representing Last Stand) Jim Rhyme, Brian Schmidt, and Gigi Varnum. After discussion, staff will m these comments to the DEO and try to incorporate all these comments into thie draft. STAFF REPORT the staff report, the Board discussed issues of open permits. Public speakers; 1tin Alicia Putney, DonnaMerritt (representing Contractor's Association), Rudy 'I Krause (FlriKeys Cntractr's Association), and Chris Grafto oda oon (representing r Florida Keys Contractor's Association). The focus of all parties is to work on issue and to bring a proposed resolution in March. COUNTY ADMINISTRATOR Item N2 Presentation and staff update on the technical and financial due dgence process for the Energy 3 gasification facility project and project status and update by Energy 3. Rhonda Haag, Sustainability Director, provides a powerpoint with a brief update of how we got to this point. Engergy 3 provides a project update and HDR a Due Dilligence Report. Christine Limbert-Barrows, Assistant County Attorney, addressed the Board. Public Speakers; Dotti Moses (representing The Federation), Deb Curlee (representing Last Stand), Bill Hunter, Alicia Betancourt (representing Climate Change Advisory Committee), Robert Glazer (representing Monroe County Climate Advisory Committee), and Joyce Newman. Staff directed to continue to work on contract that demonstrates no risk to the county. Once completed, staff to bring contract before the Board tentatively at the March Meeting in Key Largo. If not, deadline at the April BOCC Meeting in Marathon. PUBLIC HEARINGS Item P I A public hearing to consider approval of a resolution authorizing a special permit allowing a temporary construction staging area at property located on Killdeer Lane, Big Pine Key (Real Estate #00313940.000000), related to a canal Page 6. 21 MINUTES OF THE MONROE COUNTY JANUARY 20, 2016 restoration project (Canal #277). No public speakers. A Motion was made by Commissioner Neugent and seconded by Commissioner Kolhage to adopt the following resolution. Unanimously approved. RESOLUTION #025-2016 IS INCORPORATED HEREIN BY REFERENCE Item P2 A public hearing to consider a resolution transmitting to the State Land Planning Agency an ordinance by the Monroe County Board of County Commissioners amending the Future Land Use Element of the Monroe County Year 20 10 Comprehensive Plan to create Policy 107.1.5 Key Largo Mixed Use Area 2, to Provide Limitations on Development and Specific Restrictions to accompany a proposed amendment to the Future Land Use Map (FLUM) from Residential Low (RL) to Mixed Use/Commercial (MC), for property located at 97770 and 97702 Overseas Highway, MM98, Key Largo described as parcels of land in section 6, township 62 south, range 39 east, Island of Key Largo, Monroe County, Florida having real estate numbers 0009100.000000 and 00091020.000000. (Legislative Proceeding). No public speakers. A Motion was made by Commissioner Murphy and seconded by Commissioner Rice to adopt the following resolution. Unanimously approved. RESOLUTION #002-2016 IS INCORPORATED HEREIN BY REFERENCE Item P3 A public hearing for a proposed abandonment of a portion of the right-of-way of Seventh Avenue West Right of Way, adjacent to Lot 13, Block 18 CudJoe Gardens Sixth Addition, according to the Plat thereof as recorded in Plat Book 6, at Page 66 of the Public Records of Monroe County, Florida. REQUEST TO CONTINUE HEARING UNTIL FEBRUARY 10, 2016. A Motion was made by Commissioner Neugent and seconded by Commissioner Rice to approve the request to continue hearing until February 10, 2016. Mayte Santamaraia requested that this agenda item actually be moved to the April 20 1h BOCC Meeting. No public speakers. Unanimously approved. Item P4 A public hearing to consider an ordinance by the Monroe County Board of County Commissioners amending Table 4.1 Five -Year Schedule of Capital Improvements pursuant to Section 163.3177(3)(b), F.S. (Legislative Proceeding). A Motion was made by Commissioner Murphy and seconded by Commissioner Neugent to adopt the following ordinance. No public speakers. Unanimously approved. ORDINANCE #001-2016 IS INCORPORATED HEREIN BY REFERENCE Item P5 A public hearing to consider approval of an ordinance by the Monroe County Board of County Commissioners amending the Monroe County Tier Overlay District Map from No Designations to Tier I for property located at 610 Elma Avenue, Big Pine Key, mile marker #30, legally described as bay bottom Page 17 of 21 MINUTES OF THE MONROE COUNTY west and adjacent to lot 6 and the S of lot 7, Piney Point Subdivision (plat book 3, page is Monroe County, Florida having real estate number 00112000- 000000; and amending the Monroe County Tier Overlay District Map from No Designation To Tier III for property located at Henry Lane, Big Pine Key, mile marker #29.75, legally described as a parcel of land in part of the SE % of the NE % (aka 40'x 305'roadway) of Section 27, Township 66 south, Range 29 east, Big Pine Key, Monroe County, Florida, having real estate number 00 1118 8 0-0002 10; as proposed by the Monroe County Department of Planning and Environmental Resources. (REVISED BACK-UP: Added information provided via email by Property Owner. Mike Roberts, Senior administrator/Environmental Resources, sets the stage. Public speakers; properti owners Benjamin and Geraldine Hodgers for Parcel A. Staff recommendations; Tier III for Parcel 00111880-000210 and Tier I for Parcel 00112000-000000. Mayte Santamaria; Senior Director of Planning and Environmental Resources, Christine Hurley; Assistant County Administrator, and Bob Shillinger; County Attorney addressed the Board. A motion was made by Commissioner Murphy and seconded by Commissioner Rice to give the property owners a Tier I designation. After discussion, Mayor Carruthers aksed if they would amend the motion and give Parcel B Tier III designation and Parcel A Tier I designation therefore moving staff s recommendations; agreed. Commissioner Kolhage Yes Commissioner Murphy Yes Commissioner Neugent Yes Commissioner Rice Yes Mayor Carruthers Yes ORDINANCE #002-2016 IS INCORPORATED HEREIN BY REFERENCE STAFF REPORT luvarrm IrePlirto(L U(munung Lit) 7utlawtill V-1timp Jr-fa-&--mc k-im-C WMUL1139,1111TI 717'fffll "'Itimp Plan. Also requesting to schedule a special BOCC meeting for March 1, 2016 (Tuesday) and April 13, 2016 (Wednesday) for adoption hearings for the Comp Plan and the Code. So moved by Commissioner Neugent and seconded by Commissioner Murphy. Motion carried. COUNTY ADMINISTRATOR Roman Gastesi, County Administrator, nothing else other than what was written; already spoke about Cammy Clarke our new PIO. Page 18 of 21 MfNUTES OF THE MONROE COUNTY JANUARY 20,2016 Item N8 Rescission of Item M8 from the December 9, 2015 regularly scheduled�B ar Otin meeting due to a scrivener's error and approval of Amendment No. 6 with Deady, P.A. for a pilot project on integrating design of stormwater, tide water road elements in two communities for sea level rise adaptation and to extend the contract. Erin Deady, P.A. explains the term "opinion of probable construction costs estimate". A Motion was made by Commissioner Kolhage and seconded by Commissioner Rice for rescission of Item M8 from the December 9, 2015 regularly scheduled Board meeting. Motion approved unanimously. i Item N9 Approval to enter into Amendment No. 2 to a contract with Casa Operating Lessee Inc., d/b/a Casa Marina, A Waldorf Astoria Resort, for conference hosting and implementation services for the 7th Annual Southeast Florida Regional Climate Change Summit to authorize $13,065.72 for additional food and beverage services and audio visual services in support of the Summit, for a total not to exceed amount of$179,437.76. Commissioner Kolhage commented. A motion was made by Commissioner Kolhage and seconded by Commissioner Rice for approval. Motion approved unanimously. Item 01 Bob Shillinger, County Attorney, addressed the Board about the annual Ethico Training Provision in March otherwise April. We will provide some dates al bring back before the Board. Item 02 Approval to schedule a special BOCC meeting on January 26, 2016 beginning at 9:30 a.m. in Marathon, FL for the purpose of holding an Attorney -Client Closed Session in the matter of Galleon Bay Corp. v. Monroe County & State of Florida, Case No. 2002-CA-595-K. Bob Shilling, County Attorney, read script into the record requesting a closed session in the matter of Galleon Bay Corp. v. Monroe County & State of Florida, Case No. 2002-CA-595-K. A Motion was made by Commissioner Rice and seconded by Commissioner Kolhage. Motion approved unanimously. Item 03 Bob Shillinger, County Attorney, read script into the record requesting to hold Id Attorney -Client Closed Session in the matter of Tropical Bayside Leasing, LLC. v. Monroe County & State of Florida Department of Transportation, Case No. I CA-0001 15- p at the regularly scheduled BOCC meeting on February 10, 2016 Key West, FL at 1:30 p.m. or as soon thereafter as may be heard. A Motion w made by Commissioner Rice and seconded by Commissioner Neugent. Motion] approved unanimously. Item 04 Bob Shillinger, County Attorney, read script into the record requesting to hold an Attorney -Client Closed Session in the matters of Monroe County BOCC v. Construct Group Corp. and Berkley Regional Ins. Co., Case No. CA-K- 15-844 and Construct Group CO I p. v. Monroe County BOCC, Case No. CA-P- 15-563 at the regularly scheduled BOCC meeting on February 10, 2016 in Key West, FLat ZMEOM MINUTES OF THE MONROE COUNTY JANUARY 20,2016 1:30 p.m. or as soon thereafter as maybe heard. AMotionwasmadeby Commissioner Rice and seconded by Commissioner Murphy. Motion approved unanimously. Item 011 Authorization to initiate litigation against Guillermo Enrique Gonzalez and the property located at 805 Blue Heron Lane, Key Largo, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CE 14010070. Item 012 Authorization to initiate litigation against Robert H. Montgomery and Neha Montgomery and the property located at 205 Shore Ave., Big Coppitt Key, Florida, to seek compliance with the County Code and enforce a lien arising from Code Compliance Case Number CEI 4110087. 1 Item 013 Authorization to initiate litigation against Rodney D. Miller and the property located at 32 SE Marlin Ave., Key Largo, Florida, to seek compliance with County Code and enforce a lien arising from Code Compliance Case Numbel CE13101125. for all three agenda items. MINUTES OF THE • COUNTY JANUARY 20, 2016 There being no further business, the meeting of the Board of County Commissioners was ADJOURNED. Amy Heavilin, CPA Ex-offizin Clerk to the Monroe• Board • • Commissioners By: Cheryl Robertson Executive • Clerk