Item N01
M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:March 8, 2016
SUBJECT:County Divisions’ Monthly Activity Report for February2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –FEBRUARY2016
Airports
Key West
February 2Conducted noise Ad-Hoc meeting with Commissionor Kolhage and members of
the public.
February 3Conducted monthly Airline Managers meeting, and presented the airlines with the
ramp reconstruction phasing plan for the project.
February 3Met with helicopter operator to discuss noise issues and routing over Key West.
February 4-5Fly to CVN 69 for the Navy familiarization program.
February 8Met with senior staff for regular Monday SS meeting.
February 8Met airport security stakeholders in the bag belt screening area for future project
development related to airport security protocols.
February 9Met with USA parking regional managerMike Sears to discuss upcoming contract
terms and procedures.
February 10Posted new PFC #16 application for public comments.
February 10 –Conducted Airport specific “Active Shooter” training for all airport employees,
11,16these are two of several training classes we made available to all airport
employees.
February 16Teleconference with Miami International Airport to continue planning process for
the Florida Airports Council 2017 Annual Conference that MIA and EYW are co-
hosting.
February 18Key West by the Sea, multiple tenant meetings to discuss Noise Testing procedures
and answer other Noise Insulation Program questions.
February 19Teleconference with Florida Airports Council “Training Committee” to discuss
general items and the ‘Airport Manager Certification” program being created,
EYW is a member of the sub-committee with the Manager Certification program
creation.
February 23Fire Drill evacuation testing.
February 23FAR part 139 annual training.
February 23Meeting with new Signature Flight Support managers handling the transition.
February 25-26FDOT 5 year funding strategy meetings in Key West.
February 25Annual Airport Emergency Plan review, table top at the Harvey Government
Center with stakeholders conducted by Airport personnel.
February 27Moonsplash event at East Martello.
Marathon
February 2MTH Airport Emergency Plan -Disaster Drill de-brief meeting.
February 3Storage Hangars project, pre-bid conference.
February 10Tour of CBP facility with Marathon Jet Center staff and World Fuel staff.
February 11Attended the Active Shooter training class at EYW.
February 12CBP progress meeting with County project management and CBP staff.
February 14Airport terminal flooded due to a water pipe leak in Mechanical Room 126. All
airport staff was on site to help with clean up.
There was significant damage to equipment in the room, which was reported to
County Risk Management.
February 23Final CBP punch list inspection with contractors and CBP staff.
February 24FAR Part 139training with MTH staff.
February 25Attended the EYW Annual Airport Emergency Plan review.
Employee Services
TURNOVER NUMBERS:
January & February
TOTALS
ResignationsTerminationsRetirementsRetirement/Deceased% Turnover%Turnover
2016
position abolishedto date
JAN:3120061.16%1.16%
FEB:2000020.38%1.54%
HUMAN RESOURCES
Conducted elections -Employee Grievance Council
Evergreen Compensation Study County-wide job descriptions –30 remaining out of 232
Sent Teamsters annual list of current employees in accordance with bargaining agreement
HR Administrator meeting with Teamsters Business Representative on union issues
Fit for Duty –1
HR Administrator met with Tech Director on reorganization of department
Accepting nominations for Personnel Policies Board Committee members
Updated training videos with Tech Services for annual employee training (Intranet). Sent out all user
reminder to view.
Completed annual Chamber of Commerce survey
BENEFITS
Individual Wellness Promotion Campaign presentations: Clerk, Property Appraiser, Land Authority, Tax
Collector, Court Admin, Sheriff
Completed application for non-tobacco policy award with Health Department
January
New Hires8
Terminations15
New Retirees 0
Medical
New Retirees 0
Life Only
Deceased # 2
Life Claims
Active with 1208
non-medical
Active non-45
medical
Retirees with 406
medical
Retirees with 19
Life only
Surviving 16
Spouses
COBRA1
WORKERS COMPENSATION
Administrator achieved SHRM-CP certification
Monthly Cases
Aug Sept Oct Nov Dec Jan
4
New Medical 4 3 6 5 6
6
New Non-Medical 1 4 5 1 3
Total Closed Cases 8 0 19 2 7
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Total Current Open 89 96 88 92 94 91
Cases
Open Litigation
15 14 14 14 14
13
Previous Month
0
Closed/Settled 1 0 0 0 1
0
New Litigation 0 0 0 0 0
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Total Current Open 14 14 14 14 13
Litigated cases
SAFETY
Investigated 14 Employee Injury reports
Investigated 5 Property incident reports
Conducted 11 Inspections at County parks and submitted report of deficiencies for follow up
Working with Health Department to develop Violence in the Workplace training for Health Department
staff.
Researched grant opportunities for placement of Automatic External Defibulators (AEDs) in County
buildings
Final OSHA 30 classpresented to public works staff
Coordinated CPR/First Aid class for lower keys staff to be held in March
2015 compared to 2016 YTD:
Extension Services
Number of services provided: 122 phone calls, 27 office visits, 20 visits to clients, 26learning
events with 609 participants, 4 media submissions, and 531 publications distributed. Total
Budget for FY 15/16: $212,351.00; Year to Date Expenditures and Encumbrances: $124,978.10;
Remaining Balance: $87,372.90; Percentage of budget spent and/or encumbered year-to-date:
58%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Presented the updated GHG emissions inventory to the public and BOCC which included
recommendations regarding setting new GHG reduction targets. Meeting additional reduction
targets will require a comprehensive energy strategy and ongoing energy management.
Held a Monroe County Climate Change Advisory Committee meeting where the criteria for
selection of AdaptationAction Areas were discussed. The committee will also move forward
with three recommendations to the BOCC for consideration: support for approval of the E-3
contract; support for approval of LiDAR funding; and a request for identification of low-lying
areas of highway US 1.
Participated in the development of an Economic Resilience Workshop through the Southeast
Florida Climate Compact to be held on April 28. This workshop will focus on tools and
strategies for community resiliency in the areas of real estate, development, and business.
The Environmental Horticulture Agent accomplished the following activities:
Along with Susan Sprunt, Islamorada Environmental Resources Manager, held four workshops,
“Landscaping on the Rock,” lasting three hours each session. Fifteen local residents attended all
sessions covering topics such as: Sense of Place and Plant & Soil Relations; Water quality,
conservation, and efficiency; Fertilize Appropriately and How to Compost and Vermicompost;
and Right Plant, Right Place.
Operated a horticulture education booth at the Layton Garden Club Flea Market and Plant Sale.
Information provided was Regional Plant Clinics, Attracting Wildlife, and “Bees: European,
Africanized, and native bees” with publications about developing backyard pollinator gardens.
Four Master Gardeners answered 90 clientele questions.
Operated a horticulture education booth at the GardenFest Key West event that featured
information about Regional Plant Clinics and “Bees: European, Africanized, and native bees.”
Ten Master Gardeners answered 151 clientele questions.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the Georgia Adopt-A-Stream Advisory Board meeting to present an update about the
Florida Keys Water Watch program and to receive annual trainer recertification to continue to
operate under their EPA-approved program.
Met with Dee Dee Green, Solid Waste Coordinator for the City of Key West, to form an
educators group. The first meeting will be on March 10 at the Key West Landfill and Transfer
Station on Stock Island.
Held two Florida Keys Water Watch workshops with a total of 4 participants in Big Pine Key and
Sugarloaf Shores.
Veterans Affairs
CLIENTS ASSISTED
VA Phone Calls 607
Office Visits 472
New Clients
50
Field Visits20
Benefits Delivery at Discharge1
TRANSPORTATION PROGRAM
Transportation Calls 340
Veterans Transported 214
FINANCIAL DATA
this indicates the amount of
The financial data for the months of February totals $239,826.19
new revenue brought into Monroe County derived from claims filed by the entire Veterans
Affairs department.
Sustainabililty
Hosted the pre-work conference with Higgins for the Big Pine Tropical Bay culvert project, demo
project #5.Work will begin in March and be completed by June.
Hosted the pre-work conference with Earth Tech for Canals 266 & 287 Weed Barriers Installation
onBig Pine Key. Work to begin in March and be completed by June.
Completed organic removal work on Canal #266 as performed by JND, in process of closing out
the project files.
Near completion of organic removal work on Canal #290, as performed by JND.
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Co-hosted a Brownfield workshop in partnership with FDEP on February 11
Provided a canal presentation at the Eco-Discovery Center as part of the FL Keys National
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Marine Sanctuary/FL Keys Community College seminar series on February 16
Participated in meetings with the County team and Energy 3 to finalize negotiations of the
gasificationfeedstock agreement. Contract to be presented at the March 2016 BOCC meeting.
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Attended a tour of Everglades National Park on February25and received detailed briefing on
Lake Okeechobee releases and effects to the Park
Reviewed the draft 5-year Projects List for Sustainability to include additional projects referenced
in the draft Plan.
Prepared draft FY17 Budget.
Engineering
Card SoundBridgeRepair Project
–Contractor has set up staging areas and is preparing
submittals for review by the Engineerof Record.
Card SoundToll Study
–Staff met with HDR Engineering to discuss results of the customer
survey, to review alternatives for roadway reconfiguration and obtain an update on long term
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business plan on March 3.
LakeSurpriseEstates Roadwayand DrainageImprovement Project –
. Engineer of Record will
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deliver draft plans revised for sea level rise accommodation on March 7. Contractor continuing
to install drainage structures.
Roadwayand DrainageImprovement Program
–Staff assembling selection committee to rank
four responses to RFQ; ranking meeting will be held in early April.
KeyLargo I Roadwayand Drainage Improvement Project–
Engineer of Record preparing 90%
st
plans and drainage information. Anticipate 90% submittal on March 31.
KeyLargo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda
Canal) Roadway and Drainage Improvement Project –
Staff issued a notice to proceed to
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consultant on February 4; consultant submitted schedule for design to county on February 16,
2016. Work is proceeding.
NoNameKeyBridgeRepair Project
–Construction is complete; 100% LAP audit is scheduled for
March 8th. Final project close out anticipated shortly thereafter.
Pigeon Key Ramp RepairProject
–Staff attended progress meeting with FDOT staff on
February 8, 2016; Engineer of Record submitted revised schedule based on FDOT request and the
draft Section 106 Case Study document to FDOT for forwarding to the State Historical
Preservation Office. Staff is preparing a Transportation Alternatives Program (TAP) grant
application for additional funds for construction and CEI work.
Sexton Cove Roadwayand Drainage Improvement Project–
Staff completed front end bid
documents in anticipation of advertising in March. Engineer ofRecord submitted draft revised
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plans to adjust for sea level rise in several areas on February 29.
Stock IslandRoadwayand Drainage Improvement Project–
Staff is reviewing 90% plans to
provide comments to Engineer of Record (EOR). Obtained sea leveldata and determined target
minimum elevation to adapt for sea level rise. Staff provided data to EOR with a request to
evaluate project.
US 1 Bayside PedestrianBridge–
The Notice to Proceed with construction was issued to the
contractor effective March7, 2016; contractor is preparing and submitting shop drawings and
submittals for Engineer of Record review.
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9AvenueStock IslandDrainageProject–
Project complete. Awaiting submittal of electronic
record drawings.
GrouperLane (KeyLargo)DrainageProject–
Contractor performed system inspection prior to
asphalt overlay and striping. Paving work will commence in first week of March.
Duck KeySecurityDistrict Cameras
–Equipment has been ordered.
Garrison Bight BridgeRepair Project
–The consultant has completed the underwater
inspection, scheduled the asbestos survey and geotechnical investigation; the load rating
analysis and design development report work has begun.
Sugarloaf Boulevard Bridge Replacement Project –
Engineer provided preliminarybridge
design report, geotechnical report and bridge hydraulic report. The consultant and county staff
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will attend the Sugarloaf Homeowners Association on March 29
to give a brief presentation of
the proposed plan.
Road Department
Lower Keys
Mulch Deliveries -17 loads with a total of 59.5 tons of mulch, savings of $7,348.25 indump fees.
Chip/Brush -20 miles.
Right of ways mowed -12 miles.
Weed eating -8 miles.
Cold patch pot holes-2.5 tons.
Road sweeping-6 miles.
Installed French drains on Key Haven Road and South Point Drive
Sign Technician -15 locates; 32 signs; and 15 posts.
Recycled sheet metal from Sign Shop received $63.60 in revenue.
Emergency after Hour Calls
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Sink hole 5Street/2Avenue, Stock Island.
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Oil spill at 4Street/Front Street, Stock Island.
Upper Keys
Buzz bar/chipper operation -20.91 miles.
Mowing operation -78.35miles.
Sweeping operation -8.19 miles.
Trench drains /swales –2,615 feet.
Trench drain material used –60 tons #4; and, 24 tons #57 rock used.
Pothole repair -15 roads.
Cold patch used -3 tons.
Weed eater operation -15 subdivisions.
Material pick up -90 tons of millings; 84.19 tons of # 4 and #57 rock.
Coconut removal -5 subdivisions 2.85 tons.
Sign Department -new signs installed 25; new post installed 9; and, locates performed 16.
Safety Meetings -January 29, 2016 and February 26, 2016.
Trash picked up -40 bags.
Special Projects / Other Work
Installed and picked up cones and barricades along Shared Use Path for the Key Largo Stone
Crab & Seafood Festival.
Card Sound Report
Mowing operation -11.0 miles.
Weed eater operation -4 miles.
Trash pickup –2,960 lbs.
Miles driven to pick up trash -137.5
Tolls Not Collected
$1,000.00 due to heavy traffic.
Project Management/Facilities
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Marathon Customs Facility
-Occupancy will be approved April 102016.
Senior Nutrition Center
-Interlocal Agreement still with the City of Key West Housing Authority
for use of space at the Kennedy Street Facility.
Magnolia Street/Public Works
-Construction proceeding on schedule.
Harvey Government Center Paint
-Work 75% complete.
Crawl Key Fire Academy
-Construction proceeding on schedule, 50% complete.
Higgs Beach Atlantic Boulevard Relocation-
City of Key West to review and approve four
major modifications. Staff of both the City and County approved the changes. 1. Addition of a
crosswalk at parking lots; 2. Reduction in number of parking spaces due to NDB; 3. Relocation of
sidewalk due to NDB; and, 4. Reconfiguration of Tennis and pickle ball courts.
Jefferson BrownCommunication Tower-Navy considering proposal to rebuild Dredgers Key
tower from 165 feet to 220 feet.
Bernstein Park-
Bids under review.
Cudjoe Fire Station-
Property closed.
Plantation Key Government Center
-Site plan under review by the Islamorada, Village of
Islands, expect first round of review question in April.
Marathon Library
-In programming on schedule all parties participating.
Transfer Stations-
100% construction documents to be complete in April for three new transfer
station offices.
Key WestLight House-
Light House complete, Keepers Quarters to be complete inMay.
Corrections/Facilities
Stock Island Detention Center
Completed cleaning of cooling towers 1 & 2.
Completed air handler damper replacement.
HVAC Improvements-Stock Island Jail Complex project was advertised on DemandStar.
Completed repair of kitchen freezer #2 insulated ceiling.
MCSO Administration Building
Completed cleaning of cooling tower.
Facilities Maintenance/Parks & Beaches
Lower Keys
Reinstalled repaired air purification ion generator at Freeman Justice Center air conditioning
system.
Completed floor repairs at the Key West Lighthouse Gift Shop.
Continue construction of added closets at Bayshore Manor.
Painted the children’s section interior walls at theKey West Library, nine rooms at Bayshore
Manor, walls and floors at Bernstein Park Restrooms and five Health Department Offices at the
Gato Building.
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Completed interior painting of the State AttorneyOffices at the Lester Building 3floor.
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Issued purchase order to replace all carpeting at the Lester Building 3floor.
Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets.
Performed FKAA required backflow preventer testing for Bayshore Manor, Key West Library,
Lester Building, Harvey Government Center, Key West Public Works Complex, Stock Island
Fire Station, Big Coppitt Fire Station and Big Pine Key Watson Field.
Removed bee hive from the Kapok tree in front of the Harvey Government Center.
Treated Harvey Government Center for subterranean termites.
Replaced sand at Higgs Beach seawall erosion areas.
Started Little Torch Key boat ramp dock decking repairs.
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Replaced handrails at the Key West DMV.
Assembled new table for the Key West TDC office.
Built portable barricades at the Carpenter Shop.
Replaced Tax Collector sign at the Harvey Government Center drive through area.
Replace a thirty foot section of sidewalk at Key Haven.
Repaired roofing and soffits at the Key West Garage storage building.
Completed conversion of Lester Building parking lot lighting to LED type.
Started lighting maintenance and LED conversion at Baypoint Park.
Repaired Harvey Government Center irrigation piping damaged by Kapok tree roots.
Middle Keys
Marathon Library
Created chalk board for children’s area.
Marathon Government Annex
Completed furniture assembly for Emergency Management.
Marathon Government Center
Completed replacement of 15hp motor for 40-ton air handler.
Upper Keys
Murray Nelson Government Center
Provided assistance in (15) events.
Assisted the Florida Keys Council of the Arts in transporting art work from the Murray Nelson
Government Center to Islamorada and then to Marathon.
Assisted Supervisor of Elections with transporting equipment back and forth for early voting.
Picked up stones in Miami to be used for landscaping at the main entrance of the building.
Repaired wooden door in the marina area.
Replaced 24 lamps and 4 ballast.
Resolved plumbing issue.
Plantation Key Courthouse
Resolved A/C issue.
Replaced 44 lamps; 4 exterior lamps; and, 7 ballasts.
Resolved plumbing issue.
Installed 2 new doorstops in Courtroom A.
Repaired roof in Courtroom B.
Removed old carpet in the breakroom and kitchen area behind Courtroom B and installed tile
flooring in kitchen area and new carpet on the rest of the breakroom area.
Old lamps were replaced with retro feeding lamps and new ones were installed in the breakroom,
hallway, and Jury’s room.
Jury’s room, hallway, bathroom, breakroom and stairwell were painted.
Replaced old ceiling in the hallway.
Built temporary handicap ramp for juror’s box.
Contractor inspected A/C system in State Attorney’s Office.
Islamorada Library
Resolved plumbing issue.
Replaced 52 lamps and 6 ballasts.
Replaced receptacle.
Repaired roof and ceiling in hallway area.
Disposed of back room old metal shelving units.
Key Largo Library
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Replaced 4 lamps.
Repaired front door.
Assisted IT Department relocating an outside receptacle to the inside and fixed drywall.
Assisted IT Department disposing of 18 old/obsolete PC's form library to the transfer station.
Units out of inventory.
Ellis Building
Repaired door in Stephanie’s office.
Repaired basement fence.
Replaced 22 lamps and 4 ballast.
Resolved plumbing issue.
Contractor installed damper on fresh air duct at the Tax Collector’s Office and inspected an A/C
vent at the Property Appraiser Office.
Tavernier Fire Department
Assist IT Department with pest control due to ants on computers.
An inspection of the generator was performed.
Contractor Ricks Garage Doors, INC. replaced fuse and loose wire on Bay Door #1.
Key Largo Animal Shelter
Trimmed trees.
Spottswood Building
Assisted Social Services in moving some file cabinets and main office desk.
Replaced old damaged ceiling tiles throughout the building.
Carpenter Shop
Replaced 2 lamps.
Plantation Key Garage
Replaced rope on flag pole.
Key Largo Rowell’s Marina
Provided assistance at the Key Largo Stone Crab & Seafood Festival event.
Ocean Reef Growth Management Permit Office
AssistedGrowth Management Department by transporting a file cabinet.
Parks and Beaches Department
Key Largo Park and Duplex
Repaired tennis court net pole and tensioner and installed pole.
Replaced broken lock in Duplex apt#1.
Repaired swing set in playground area.
Replaced tennis court area ramp.
Resolved a plumbing issue.
Contractor resurfaced the hockey & basketball court.
Replaced 10 lamps and 3 ballasts.
Harry Harris Park
Replaced burned wires and breakers in the main electrical box in admissions booth.
Removed and repaired toilet stall door in women’s bathroom.
Reconnected WI-FI.
Replaced 1 regular lamp with LED lamp.
Notes:
Preventive Maintenance completed for some HVAC units.
Employees attended the Monthly Safety training.
Fire Extinguisher inspections were performed at the Courthouse, Public Works Complex, and the
Key Largo Community Park.
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Dropped off light bulbs at the Layton Transfer Station.
Provided assistance to the groundbreaking ceremony for pedestrian bridge over Marvin Adams
Waterway.
Permit to reconnect electrical service at the Lysiloma Building has been approved.
Harry Harris Park was scheduled all month for softball and baseball practices and tournaments.
Provided assistance to the Mesquite Productions filming crew throughout the Upper Keys for the
filming of the Bloodline series and on several other filming events performed throughout the
Upper Keys areas.
Fleet Management
Received payment for sale of 12 surplus vehicles.
Three garages combined provided preventative maintenance and completed approximately 90
unit safety inspections.
Three garages combined opened and/or completed approximately 216 work orders.
Three garages combined processed and distributed approximately 7,800 gallons of unleaded
gasoline; and, 3,000 gallons of diesel fuel.
Received 1 new equipment transport trailer for Upper Keys Parks/Beaches Department.
Received and processed 2 new brush/wood chippers for Card Sound and Road Departments.
Generator technician diagnosed and repaired Murray Nelson Building generator; drastically
reducing down time rather than wait for outside contractor to schedule and repair same.
Received 2 new zero turn mowers for Road Department.
Ordered 1 new box cargo trailer for Key West Road Department.
Received 1 new Nissan pick-up truck for Building Department.
Prepared and submitted FY2017 Fleet budget
Prepared and submitted FY2017 Fleet rates for all county departments and agencies including
Sheriff’s Office.
Prepared and submitted FY2017 vehicle replacement schedule.
Key West garage staff made emergency repair of hydraulic lift. Purchased new air compressor to
replace malfunctioning unit in Key West Garage.
Purchased new A/C service equipment to replace malfunctioning unit in Marathon Garage.
Prepared and submitted fuel contract consent to assignment for BOCC approval.
Solid Waste Management
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff met, Nicole Calderon, a resident of Keys Lake Villas in Key Largo. Ms. Calderon and other
residents are concerned about the lack of recycling. Staff has spoken to the management company
in the past about recycling and the cost savings. Management was not convincedresidents wanted
it or that it would work at the complex. Ms. Calderon is going to start a petition for residents to
sign requesting that recycling be provided by management. Once the petition is complete, staff
will meet with management; discuss the resident’s wishes about a recycling program and how to
monitor the recycling carts for a successful program. Staff will provide recycling information for
each tenant.
Staff met with the owners of Five Brothers 2 grocery on Ramrod Key concerning recycling
information and dumpster sizes that was given to them by the county’s franchise hauler. The
owners are looking to become a more green friendly business, and are planning to switch to
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recyclable cups, plates, utensils etc. By increasing their recycling efforts a larger recycling
dumpster other than their 2 yard was needed. They were told by the county’s franchise hauler the
recycling dumpster they had was the largest size available to them. Staff explained that the
county’s solid waste agreement with the franchise hauler that requires them to make available
dumpster sizes up to 8 yards for commercial garbage and recycling. Staff also provided the
county’s information on what is recyclable to correct the wrong information provided by the
franchise hauler. Staff will address these issues with the franchise hauler to make sure they are
corrected to the satisfaction of the customer.
Staff is preparing a webinar presentation on the success and challenges of recycling in Monroe
County. The webinar on March 23rd will include a Q&A session and be available to all
municipalities, counties and members of Recycle Florida Today.
Staff met with Carmen Garcia (Graduate Student of the Patel College of Global Sustainability)
and Alison Higgins, Sustainability Coordinator, City ofKey West. Staff discussed Green
Business recognition programs and the use of greener recyclable and compostable products for
businesses.
Staff Spoke with Casa Clara Condominiums resident Barb Tatarchuk. Mrs. Tatarchuk about
restarting a recycling programfor the 80 units located on the property. Recycling was stopped
due to complaints of contamination by the franchise hauler. Staff will instruct the franchise hauler
to return the recycling carts previously located on the property. Staff is providing recycling
information for each tenant and signs to be placed by the recycling containers. Staff has made
arraignments with Mrs. Tatarchuk for her and a few residents to monitor the recycling carts on a
daily basis and remove contaminates. Staff will monitor theprogress in the upcoming months.
Staff Continues to work on the Florida Department of Environmental Protection’s annual solid
waste and recycling report.
Staff provided recycling brochures and information to Rick Kuras Director of the Boy Scouts of
America Sea Base located in Islamorada and Summerland Key.
Staff helped with household hazardous waste collections at the Long Key and Cudjoe Key
transfer stations.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in February and accepted material
from 98 Monroe County residents and businesses.
Staff filled 21 boxes of electronic waste to be recycled, weighing approximately 14,500 lbs.
during this month.
Staff recycled over 1,020 lbs. of lead sealed batteries; and recycled77 lbs. of rechargeable
batteries.
Staff evacuated 320 spray paint cans, making them non-hazardous.
Staff crushed 700 fluorescent, and mercury containing bulbs in house.
Staff recycled 220 gallons of contaminated fluids.
Staff bulked 495 gallons of latex paints and 165 gallons of oil based paints for recycling.
Social Services
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 12/21/2016-01/20/2016:
C-1 Congregate Meals totaled 803 units during this period.
C-2 Home Delivered Meals Hots totaled 147 units, and Home Delivered Meals Frozen totaled
2100 units.
In-Home Services (Information in this section is for the period 12/21/2015-01/20/2016):
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III-B Chore: 0 units this period, 0 unit’s year-to-date, 0% achieved.
III-B Screening and Assessment: 10 units this period, 10 units year-to-date, 36.24% achieved.
III-B Homemaking/Personal Care: 100.25 units this period, 100.25units year-to-date,25.62 %
achieved.
III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved.
III-E Chore:0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite: 20 units this period, 20 units year-to-date, 2% year-to-date-achieved.
III-E Facility Respite: 243.75 units this period, 243.75 units year to date, 7.43% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for January 2016 :
Case Management:3.50 units for the month were produced; 102.25 units year-to-date.
Homemaking:130 units for the month were produced; 925 units year-to date.
Home-Delivered Meals: 60 meals for the month were provided; 535 meals year-to-date.
Personal Care:56 units for the monthly were produced; 388.75 units year-to-date.
Overall Program Achievement was 65% achieved, 35% underachieved.
CCE (Community Care for the Elderly) for the period 12/21/2015-01/20/2016:
Case Management: 6.25 units for the period and 256.50 unit’s year-to-date.32.59% achieved
year-to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 12 units achieved and 77 units year-to-date, 6.74% achieved year-to-date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 unitsyear-to-date, 0% achieved year-to-date.
Chore: 22.50 units achieved and 76.50 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 641.25 units for the period and 3933.75 units year-to-date 62.20% achieved year-
to-date.There are 58 clients onthe waiting list.
Specialized Medical Equipment: 0 unit for the period and 1 unit year-to-date, 1.34% achieved
year-to-date.
Personal Care:525 units for the period and 3122 units year-to-date. 57.87% achieved year-to-
date.
Respite: 165.50 units for the period and 915.25 units year-to-date.91.34% achieved year to date.
There are 4 clients on the waiting list.
CCE overall is at 51.68% achievement.We are 6.65% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 12/21/2015-01/20/2016: 260.50 units were
produced for IN HOME RESPITE and 1955.50 units year to date, 43.41% achieved to date. units for
this period for FACILITY RESPITE are 956.81 and 4912.26 year to date.91 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 1/16/16-2/15/16:10.50 billable units this
period 108.0 billable units year-to-date at the beginning of the contract year, 51.33 % achieved.
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Monroe County Transit
Department Activity for February 2016
One-way trips provided: 1,661
Unduplicated clients served: 232
Special Needs Clients registered: 500
Deposited Revenue: $561.00
Periods Expenditures: $49,613.05
Percentage Spent Fiscal YTD: 21.2%
Incoming calls, provision of information and referrals 288
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Infoand Written Referrals259
Unduplicated Welfare client households that received service 141
New Welfare cases receiving service 32
Low Income Home Energy Assistance Program cases-21 $5,775.00
Low Income Crisis Assistance cases –28 $4,980.95
Home and field visits17
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 196
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 3 $1,383.95
SHIP casesOpen 28
HCRA Pending 2
16
BAYSHORE MANOR
Bayshore Manor’s current census is twelve residents. The current census is three private pay and nine
subsidize residents. Bayshore Manor provided 355.75 hours of OA3E respite care and 0 hours of ADI
care this month. Bayshore Manor has six OA3E clients and no ADI clients.
There are two clients on the waiting list.
Revenue for February 2016 $24,569.32
Expenditures for the same period$54,888.06
Percentage of thebudget spent year to date 29.69 %
Emergency Services
FIRE RESCUE
Completed the FY17 Emergency Services Budget on time, maintaining a flat operating budget.
EMERGENCY MANAGEMENT
Successfully completed Miami/Ft. Lauderdale UASI FY 14 desktop monitoring report. This audit
assures future funding based on guidance compliance.
Attended Southeast Regional Domestic Security Task Force meeting where the Emergency
Management workgroup reviewed regional Homeland Security grant expenditure proposals.
Participated in the final Turkey Point Nuclear Power Plant Exercise planning meeting with Florida
Power and Light, FEMA, Florida Division of Emergency Management, Miami-Dade County
th
Emergency Management and Bureau of Radiation Controlin preparation for the March 15, 2016
exercise.
Participated in The State Severe Weather awareness week and posting relevant information to our
Emergency Management website on a daily basis.
Completed an initial review of the Department’s Mutual Aid Agreements.
The Radiological Program provided Basic Radiological Awareness training at the Monroe County
thth
Fire Station 22 in Tavernier on February 17and 18, 2016. The instructions were designed to appeal
to responders at all levels of experience from newly hired to expert.
EMS/TRAUMA STAR
Trauma Star flew forty-three (43) patients to mainland hospitals for definitive care.
Completed written testing and Medical Ability Testing for EMT/Paramedic applicants.
Completed training and testing for two (2) Provisional Paramedics to move to charge medic status.
Conducted quarterly county-wide EMS User group meeting.
Participated in 48-Hour Quality Management Course at National Fire Academy.
Two (2) personnel attended EMS State of the Sciences: Gathering of the Eagles Conference.
Attended meeting at LKMC to discuss Paramedic Student Clinical Rotation options.
Conducted 16 hours of EMS training and orientation for two (2) new hires.
Continued with field training of paramedics on quality assurance/billing issues ofePCR reports.
KWIA (EYW)
Hosted and completed Part 139 (Airport Safety Inspector Class) for 19 ARFF personnel.
Attended the quarterly Area Maritime Security Committee Meeting (AMSC).
17
Participated with Emergency Management in the Turkey Point Nuclear Power Plant Tour and
attended Radiological Awareness Class.
Oversaw and participated with Airport Fire and Evacuation Drill.
Hosted multi-company drills with fire station 8 personnel, during the annual fire pump testing at
KWIA.
Inspected andidentified defects, then re-inspected all Fire Exits at KWIA.
Responded to twenty (20) incidents on airport property including: eight (8) medical / trauma
emergencies, two (2) significant fuel spills and two (2) aircraft incidents; one (1) being an aircraft
accident on theGA Ramp
FIRE MARSHAL
Sixteen (16) new hydrants placed on Key Haven; eleven (11) funded by FKAA and five (5) funded
by County.
Attended Growth Management presentation of new electronic plan review program providing input
from Fire Department’s perspective.
Conducted Upper Keys Public School inspections with MCSD Building Official and Independent
inspector –Key Largo Elementary, Key Largo Middle School, Ocean Studies Charter School, and
Monroe County Adult Education facilities.
Provided coordination for three (3) Upper Keys Public Assembly permits.
Coordinated with the planning department three (3) new major developments planned for upper keys.
Coordinated with Monroe County Engineering Office on road abandonment/site redevelopment for
new upscale trailer park in Key Largo.
Final inspections and close out of three (3) major construction projects in Ocean Reef; approximately
50,000 SF of commercial development.
FIRE ACADEMY/TRAINING
The in-service facility training started for calendar year 2016, included afull week of live fire training
attended by Monroe County Fire Rescue, Marathon Fire Rescue and Islamorada Fire Rescue.
Eleven (11) MCFR volunteer members completed the Emergency Medical Responder course.
Began Volunteer Fire Fighter 1 course for MCFR volunteer members.
Held Physical Ability Testing (PAT) and Medical Ability Testing (MAT) for new-hire applicants.
18
PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
19
20
Jan 2016
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
Upper Keys
$212,001
Lower Keys
$267,944
Middle Keys
Other
$18,124
$166,507
Ocean Reef
$36,101
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
21
Jan 2016
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Lower Keys
Upper Keys
$64,702
$214,395
Ocean Reef
$35,400
Middle Keys
$386,181
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
BUILDING DEPARTMENT
22
23
24
25
26
GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
-
Commercial Fishing District –Mapping –Planning -DEO
-
Repetitive Loss –Mapping –Lori Lehr
-
Canal Restoration –Mapping –Lisa Tennyson
-
LiDAR –Big Pine Key –Planning
-
GOCEAs –Mapping -Environmental
-
Elevation Certificates –Mapping (in progress)
-
Conservation Easements –Mapping (in progress)
-
Aerial Map Book scanning (in progress)
GIS Addressing
-
16 New physical address assignments
27
MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
February 2015
$0.00
March
$3,000.00
April
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
November
$6,107.00
December
$0.00
January 2016
$0.00
Total
$58,737.00
A large regulatory buoy replacement job was completed in July 2015, with funding assistance
from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 33% lower thanthe same
timeframe in 2015($87,429).
28
Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
February 2015
$5,850.00
March
$0.00
April
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
November
$18,300.00
December
$41,937.00
Jan 2016
$14,841.00
Total
$191,543.00
Derelict vessel removal costs for the past twelve month period were approximately12% higher
than the same timeframe in 2015 ($170,314). Note that one of the six vessels removed in June
2015 was a large vessel which was funded by an FWC Boating Improvement Program grant at a
cost of $42,500.
Vessel Pumpout Program:
29
Pumpout numbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
Department Totals:New Cases 122Inspections1388New Citations 7
30
UPPER KEYS –
NEW CASES47INSPECTIONS COMPLETED 278SM 1
CITATIONS ISSUED0CEB0
31
MIDDLE KEYS –
NEW CASES48INSPECTIONS COMPLETED856SM35
CITATIONS ISSUED7CEB 3
32
LOWER KEYS –
NEW CASES27INSPECTIONS COMPLETED254SM0
CITATIONS ISSUED0CEB0
33
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
34
The goal of the Monroe County Planning and Environmental Resources Department is to
foster sustainable, quality development in the county while conserving and promoting
stewardship of the county's fragile environment and the unique character of its diverse
island communities.
The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations.
Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including environmental
compliance.
The Environmental Resources Office services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential
endangered species impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the
marine environment, provision of maritime infrastructure, and the preservation of public
water access.
35
36
37
Planning & Environmental Resources
2016 Jan -Applications
10
9
8
7
6
5
4
3
2
1
0
Planning & Environmental Resources
Jan 2015 -Applications
10
9
8
7
6
5
4
3
2
1
0
38
39
40
41
42
Jan-2016
FIRE -INSPECTION ACTIVITY
On Building Permits by "WORK" LOCATION
Comparison by Office
15
10
5
0
Lower KeysMiddle KeysUpper Keys
Total
7211
43