Item N1
2
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
April 20, 2016
Agenda Item Number: N.1
Agenda Item Summary #1566
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING:
County Administrator's Report.
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date: NOT APPLICABLE.
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
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County Match
:
Insurance Required:
Additional Details:
STAFF RECOMMENDATION:
N/A
REVIEWED BY:
Kathy Peters Completed 04/06/2016 8:12 AM
Board of County Commissioners Pending 04/20/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:April 5, 2016
SUBJECT:County Divisions’ Monthly Activity Report for March2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –MARCH2016
Airports
Key West
March 15Noise testing at KWBTS condo’s for the noise insulation program.
March 18Florida Airports Council training committee meeting discussed various
issues including a Certified Florida Airport certification program.
March 18Meeting with Jacobs on updating the Emergency Alert System at the airport
for Fire, Police and Ops.
March 19Met with Norma Faraldo, who is now on the Ad-Hoc committee for noise,
Norma and her husband George ran the FBO and became the airport
managers at EYW from 1945 –1975.
March 21Met with CBP supervisors from Miami with Virginia Panico, Bill Ehrhorn
to discuss Cuba, Marathon and other related topics.
March 22Coordinated with local and federal security agencies related to the Brussels
attack.
March 28 –30Annual FAA part 139 safety inspection by the Safety and Cert office in
Atlanta.
March 29-30Annual FAA project inspection by the Airport District office in Orlando.
Marathon
March 2Bid Opening for hangar project that will construct 11 new single unit
aircraft storage hangars to replace the 11 shade hangars in the runway
protection zone.
March 8Meeting with CBP and Marathon Jet center to coordinate opening of CBP.
March 11Last day of work at MTH for Manny Collazo, Manny transferred to a
position in KL, we are going to use a landscaping contractor on a trial basis
to replace Manny’s position.
March 16Oshkosh tech performed serviced on newly repaired fire truck which should
be back in service in April.
March 22Provided CBP leaders a tour of the facility for inspection.
March 24Coordinated with Marathon Fire Department for FAR part 139 annual
inspection.
March 30-31Annual FAA part 139 safety inspection by theSafety and Cert office in
Atlanta.
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Veterans Affairs
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Fire Rescue
Emergency Services personnel attended and completed the Minute Traq training sessions on
the new agenda software.
Performance Measures for Strategic Planning completed and submitted as appropriate.
Emergency Services attended the internal budget workshop with County Administrator and
Finance Director.
Emergency Management
The REP section of EM Department activated the Radiological Emergency Operations
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Center (March 15) for the annual Turkey Point Nuclear Power Plant Emergency Exercise,
which also included a Virtual EOC State Mutual Aid Exercise to handle a mock mass
evacuation of vehicles stranded in the Florida Keys.
On March 31st, the Radiological Program held a field exercise at the Murray Nelson Cultural
and Government Center testinga draft Marine Reception Center Standard Operating
Procedures and radiological responders’ skill assessments.
Participated in the Homeland Security Task Force –Southeast Unified Command meeting to
address migration issues and to discuss the upcoming mass migration tabletop exercise.
Participated in FEMA Region IV webinar regarding procurement under grants requirements.
Procurement Disaster Assistance Team conducted slide presentation to states in FEMA
Region IV, covering new procurement methods to be followed under 2 CFR 200 "Super
Circular".
EMS/Trauma Star
Trauma Star flew forty-seven (47) patients to mainland hospitals for definitive care in the
month of March.
Training and testing for one (1) Provisional Paramedic to move to charge medic status.
Provided Patient Follow up information and patient outcomes to responding crews for three
(3) Trauma Alert patients.
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Eleven (11) PM/EMT’s attended the Water Trauma Symposium hosted by Ryder Trauma
Center .
Six (6) PM/EMT’s attended an 8 hour Health Care Decontamination Course
Attended Florida Keys Health Coalition meeting at Fisherman’s Hospital
Distributed ePCR job aids to all stations to improve documentation completion.
Conducted full QA on all Chest Pain patients transported in 2015, and calculated timesfrom
first medical contact to 12 lead. Following the American Heart Association’s Mission
Lifeline standards.
Conducted a QA for 2015 on all STEMI alerts, from all STEMI program participating
transport agencies within Monroe County, and calculated times from first medical contact to
arrival at Jackson Memorial Hospital. Following the American Heart Association’s Mission
Lifeline standards.
Created Hiring Process survey for new applicants.
Continued with field training of paramedics on quality assurance/billing issues of ePCR
reports.
KWIA (EYW)
Completed 4 sessions of FAA Annually Required ARFF Live Fire Training with NASFD at
Boca Chica Airfield.24 MCFR FFs participated.
Prepared for and completed annual FAA Airport Safety Inspection, Monroe County awarded
perfect inspection with no deficiencies.
Participated with the NAS MCI / disaster tabletop exercise.
Coordinated and participated with the full-scale NAS MCI / disaster exercise at the Boca
Chica Airfield.
Participated with KWIA Annual Wildlife Working GroupMeeting.
Participated (IC and manpower) with large boat fire on Stock Island and coordinated follow-
up Post Incident Analysis (PIA) with firefighter responders.
Fire Marshal
Multiple inspections per week at major hotel development nearing completion in Key Largo.
Review new Medical Center Complex Plans in Ocean Reef, as well as meetings regarding a
new major condominium development schedule to start construction this spring in Ocean
Reef.
Met with Growth Management regarding closure of old permits (without doinginspections),
and shared concerns from Fire Prevention perspective.
Resubmitted CY 2015 NFRIS reports to state that were sent back to us as having errors.
Most issues corrected, some continue to be corrected.
Monitored progress of AFG grant application, andcontinuedialogue with AFG staff
onstatus of award announcements. Currently first round awards are expected to
beannounced near the end of April, with subsequentannouncements to follow monthly until
all funds have been awarded.
Fire Academy/Training
Training academy classroom construction underway with the roof being set on the new
building, and the new fire hydrant installed and fully operational.
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Fire Academy Facility Training continues with live fire burns for in-service crews.
Coordinating with the Monroe County Safety Office, MCFR Training held a class for
twenty-one (21) county employees in first aid and CPR.
MCFR Training assisted/attended Emergency Management’s Turkey Point Training Drill in
Key Largo.
Multi, fire agency training began with Station 22 hosting the first meeting; MCFR, Key
Largo and Islamorada in attendance.
MCFR Training personnel attended Fire Service Instructor Conference at Ocala Fire College.
Completed new-hire testing, providing a hiring list of firefighters from which to choose.
Fire Officer 1 u(IPMZIV]'SYVWIv course delivered to ten (10) Monroe County firefighters.
Pump operator practical testing completed by nine (9) Monroe County firefighters.
Firefighter I First Responder Course completed by eleven (11) Monroe County firefighters.
IS-300 course u-RXIVQIHMEXI-'7JSV)\TERHMRK-RGMHIRXWv completed by eight (8) Monroe
County firefighters.
Held u)RKMRI'SQTER]3TIVEXMSRWv for Monroe County firefighter personnel; three (3) days
of Officer Development training.
Social Services
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 1/21/2016-2/20/2016:
C-1 Congregate Meals totaled 1667 units during this period.
C-2 Home Delivered Meals Hots totaled 221 units, and Home Delivered Meals Frozen
totaled 3475 units.
In-Home Services (Information in this section is for the period 1/21/2015-2/20/2016):
III-B Chore: 19.75 units this period, 467 unit’s year-to-date, 38% achieved.
III-B Screening and Assessment: 19 units this period, 29 units year-to-date, 36.24%
achieved.
III-B Homemaking/Personal Care: 366.75 units this period, 467.0units year-to-
date,25.62 % achieved.
III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved.
III-E Chore:0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite: 60 units this period, 80 units year-to-date, 4.29% year-to-date-
achieved.
III-E Facility Respite: 364 units this period, 607.75 units year to date, 16.29% year-to-
date achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for February 2016 :
Case Management:15.25 units for the month were produced; 117.5 units year-to-date.
Homemaking:128 units for the month were produced; 1054 units year-to date.
Home-Delivered Meals: 60 meals for the month were provided; 595 meals year-to-date.
Personal Care:52.25 units for the monthly were produced; 444 units year-to-date.
Overall Program Achievement was 72.28% achieved, 6% underachieved.
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CCE (Community Care for the Elderly) for the period 1/21/2015-2/20/2016:
Case Management: 23 units for the period and 279.5 unit’s year-to-date.32.59%
achieved year-to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 17.5 units achieved and 94.5 units year-to-date, 6.74% achieved year-to-
date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Chore: 11 units achieved 87.5 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 540.75 units for the period and 4574.5 units year-to-date 62.20% achieved
year-to-date.There are 58 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 1 unit year-to-date, 1.34%
achieved year-to-date.
Personal Care:481.75 units for the period and 3603.75 units year-to-date. 57.87%
achieved year-to-date.
Respite: 202.25 units for the period and 1117.5 units year-to-date.91.34% achieved year
to date. There are 4 clients on the waiting list.
CCE overall is at 66.68% achievement.We are 2.91% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 1/21/2015-2/20/2016: 287.75 units
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were produced for IN HOME RESPITE and 2243.25 units year to date, 57.45% achieved
to date. units for this period for FACILITY RESPITE are 968.5 and 5880.76 year to date
135.29 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 2/16/16-3/15/16:30.25 billable
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units thisperiod 312.25 billable units year-to-date at the beginning of the contract year,
56.67 % achieved.
Monroe County Transit
Department Activity for March 2016
One-way trips provided: 1,947
Unduplicated clients served: 238
Special Needs Clients registered: 500
Deposited Revenue: $685.75
Periods Expenditures: $56,673.95
Percentage Spent Fiscal YTD: 28.7%
Incoming calls, provision of information and referrals 472
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find
out what available services there are at the time.
Other callers arescheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
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and welfare assistance.
Info and Written Referrals174
Unduplicated Welfare client households that received service 150
New Welfare cases receiving service 46
Low Income Home Energy Assistance Program cases-1$25.00
Low Income Crisis Assistance cases –38$4,651.00
Home and field visits26
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 151
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 8$768.89
SHIP casesOpen 22
HCRA Pending 2
BAYSHORE MANOR
Bayshore Manor’s current census is twelve residents. The current census is three private pay and
nine subsidize residents. Bayshore Manor provided 324.50 hours of OA3E respite care and 19
hours of CCE care this month. Bayshore Manor has five OA3E clients and one CCE clients.
There are two clients on the waiting list.
Revenue for March 2016$24,570.69
Expenditures for the same period$57,377.45
Percentage of the budget spent year to date37.67 %
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Employee Services
TURNOVER NUMBERS:
Total to %
TOTALS
ResignationsTerminationsRetirementsRetirement/DeceaseddateTurnover%Turnover
2016
position abolishedto date
JAN:31200661.16%1.16%
FEB:20000280.38%1.54%
MAR:202004120.77%1.54%
BENEFITS
RDS Medicare submission completed. Expected to receive $154,150.95 subsidy.
1095s mailed to active and retirees from Worxtime
Annual trip to Sheriff HIDTA offices in Miramar, FL –Education on Benefits and Wellness Program
Memos to Payroll offices for providing 4 hours vacation time benefit to Wellness participants.
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JANUARYFEBRUARYMARCH
NEW HIRES81116
TERMINATIONS15106
NEW RETIREES MEDICAL012
NEW RETIREES LIFE ONLY000
DECEASED # LIFE CLAIMS211
WAIVER OF PREMIUM LIFE
INS010
ACTIVE WITH MEDICAL120812081207
ACTIVE NON MEDICAL454556
RETIREES WITH MEDICAL406409408
RETIREES LIFE ONLY191818
SURVIVING SPOUSES161616
COBRA111
WORKERS COMPENSATION
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Continue preparing RFP for TPA. Obtain BOCC approval March 23. Posted 3/28.
Agreed to sponsor KW symposium at the request of State WC Judge by County Attorney office.
Prepared state S17 report with TPA.
Conduct semi-annual comprehensive claims review with TPA in Key West, March 29-30.
Sheriff’s Office participated for the first time to develop rapport and program engagement.
Outcomes were extremely successful.
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Engineering
Card SoundBridgeRepair Project
–Contractor has mobilized to site and has begun work; contractor
inspected bridge and identified additional quantity of spall repair; engineer of record and CEI are
reviewing revised quantities.
Card SoundToll Study
–HDR Engineering is completing construction plans for toll and roadway re-
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design based on direction from county staff during March 3progress meeting. HDR provided draft
procurement documents and service agreements from electronic toll equipment and operations contractors
for county review.
LakeSurpriseEstates Roadwayand DrainageImprovement Project
Engineer of Record provided
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revised plans that incorporate sea level rise adaptation. Awaiting change order from contractor to
incorporate work into project. Contractor is continuing work. Project is 20% complete.
Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project –
Staff conducted a
publicly noticed meeting on March 31, 2016 to rank respondents to the Request for Qualifications for
engineering design and permitting services. EAC Consulting, Inc. was selected as the highest ranked
respondent. Request to negotiate a contract is on April BOCC meeting agenda.
KeyLargo I Roadwayand Drainage Improvement Project
Engineer of Record reviewed sea level
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rise elevation information and confirmed locations where target elevation could be met and where slightly
lower elevations were necessary due to issues tying in to adjacent properties. Draft 90% plans are due to
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the county on April 4.
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal)
Roadway and Drainage Improvement Project
County staff and CDM Smith (Engineer of Record)
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held a conference call on March 15after consultant’s site inspection to discuss design issues and criteria.
County road staff marked existing drainage trenches prior to consultant surveyor mobilizing on site.
County staff will provide sea level rise target minimum elevations to consultant.
NoNameKeyBridgeRepair Project
–100% LAP audit found all work in order and no findings. Project
is complete and awaiting final closeout from FDOT.
Pigeon Key Ramp RepairProject
–FDOT reviewed the draft Section 106 Case Study and provided
comments to County and consultant for revision prior to forwarding to the State Historical Preservation
Office. Staff submitted a Transportation Alternatives Program (TAP) grant application and is preparing a
TDC grant application for additional funds for construction and CEI work.
Sexton Cove Roadwayand Drainage ImprovementProject
Engineer of Record made final revisions
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to plans to incorporate additional sea level rise adaptation; staff completed front end bid documents in
anticipation of advertising project for construction bids in April.
Stock IslandRoadwayand Drainage Improvement Project
County staff provided comments to
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Engineer of Record on 90% plans and evaluated proposed road elevations with respect to target sea level
rise adaptation elevation. Working to schedule meeting with EOR to incorporate results into project
plans.
US 1 Bayside PedestrianBridge
Contractor is mobilizing at the site to begin work. Contractor is
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reviewing plans and has proposed alternatives to reduce cost. Engineer of Record and CEI are reviewing
proposed alternative prior to forwarding to FDOT for approval.
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9AvenueStock IslandDrainageProject
Project complete. Awaiting submittal of electronic record
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drawings.
GrouperLane (KeyLargo)DrainageProject
Paving and drainage systems arecomplete. Final site
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walk through is scheduled for April 7.
Duck KeySecurityDistrict Cameras
–New camera equipment has been ordered. Awaiting camera
pole installation by Marathon Electric.
Garrison Bight BridgeRepair Project
–Geotechnical roadway borings and bridge deck coring are
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scheduled for April 6.
Sugarloaf Boulevard Bridge Replacement Project
Staff reviewing preliminary bridge design report
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to provide comments to Engineer of Record (EOR). EOR and county staff attended Sugarloaf
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Homeowners Association meeting on March 29to present conceptual bridge design and to answer
questions about the project.
ROAD DEPARTMENT
Lower Keys
Mulch deliveries -8 loads with a total of 28 tons of mulch, savings of $3,458.00 indump
fees.
Chip/Brush -22 miles.
Right of ways mowed -18 miles.
Weed eating -10 miles.
Cold patch pot holes-1.5 tons.
Road sweeping-12 miles.
Installed French drains South Point Drive.
Sign Technician -34 locates; 58 signs; and 42 posts.
Emergency after Hour Calls
2 on Flagler Avenue with property damage.
Support
Facilities Maintenance: Transport/spread/roll rock at Mary Hill Russell parking lot.
Assisted with cleaning up of Thomas Street parking lot.
Parks & Beaches: Transported sand to Higgs Beach.
Fleet Maintenance: Transported mower from Big Pine to Key West Garage for repairs.
Upper Keys
Buzz bar/chipper operation-28.28 miles.
Mowing operation-15.98 miles.
Trench drains installed-67 feet.
Trench drain material used-34 tons #4 rock;3 tons of #57rock used.
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Swales installed-530 feet;4.5 tons of #57 rock used.
Pothole repair-7 subdivisions;2.5 tons of cold patch used.
Sign Department–12new signs installed; 3new posts installed; and 7locates performed.
Safety meeting &videos–March 29, 2016.
Trash picked up-12 bags.
Special Projects / Other Work
Removedbarricades at Jet Ski Beach and reinstalledfor M/S Bike Ride access.
Card Sound Report
Mowing operation-11 miles.
Trash pickup on Card Sound and 905–2,760 lbs.
Miles driven to pick up trash-110 miles.
Tolls Not Collected
$3,000.00 due to heavy traffic.
PROJECT MANAGEMENT / FACILITIES
Marathon Customs Facility
-CBP has occupancy. Formal opening ceremony on 20 April during BOCC
meeting
Senior Nutrition Center
-Negotiating details of the Interlocal Agreement.
Magnolia Street/Public Works
-Construction proceeding on schedule.
Harvey Government Center Paint
-Work 80% complete.
Crawl Key Fire Academy
-Construction proceeding on schedule.60% complete.
Higgs Beach Atlantic Boulevard Relocation
City of Key West approved major modifications. A/E
told to proceed with construction documents.
Jefferson Brown Communication Tower
Navy considering proposal to rebuild Dredgers Key tower
from 165 to 220 feet.
Bernstein Park-
Bids under review.
Cudjoe Fire Station
Property purchase transaction was closed.RFQ for designer due to open in April.
Plantation Key Government Center
-Responding to Islamorada Planning Department site plan review
comments.
Marathon Library
-In programming, on schedule all parties participating.
Transfer Stations
100% construction documents to be complete in April for three new transfer station
offices.
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Key West Light House
Light House complete, Keepers Quarters to be completed in May.
Pigeon Key Roof
-Preconstruction meeting with contractor scheduled for April 7, 2016. Work to begin in
April.
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CORRECTION FACILITIES
Stock Island Detention Center
Completed quarterly fire sprinkler, fire detection & alarm testing.
Conducted walk-through assessment for the Energy Efficiency Study.
Conducted pre-bid meeting/walk-thru for the HVAC Improvements-Stock Island Jail Complex
project.
Installed modified proximity safety edges at vulnerable elevator doors.
MCSO Administration Building
Replaced air handler variable frequency drive.
Completed quarterly fire sprinkler, fire detection & alarm testing.
FACILITIES MAINTENANCE/PARKS & BEACHES
LOWER KEYS
Repaired Higgs Beach seawall and replenished eroded sand.
Assembled and set up new picnic tables and bike racks for Higgs Beach.
StartedBocce Ball Court repairs at Baypoint Park.
Assembled furniture for TDC, County Administrator and Public Defender offices.
Replaced floodlights at the Big Pine Key AARP building.
Replaced Big Pine Key DMV light fixtures.
Replaced Key West Library lighting with LED type.
Continued Baypoint Park lighting maintenance and LED conversion.
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Completed painting of Key West Fleet offices & restrooms, Records Facility 3floor
restrooms,Gato Building Health Department and Social Services offices, Higgs Beach
restrooms and Jackson Square curbs.Started painting of the Key West Library
auditorium.
Performed FKAA required backflow preventer testing for the Big Pine Key Fire Station
and Higgs Beach.
Issued purchase order to replace carpeting in Elections offices at the Lester Building.
Issued purchase order to replace the roofing at the Big Pine Key AARP office addition.
Replaced fencing at the Higgs Beach Tennis Courts and Dog Park.
Startedreplacing Big Pine Key Park walkway lighting with LED type.
UPPER KEYS
Murray Nelson Government Center
Provided assistance in 17 events.
Assisted the Florida Keys Council of the Arts in transporting art work from the Murray
Nelson Government Center to Islamorada and then to Marathon.
Assisted the Code Compliance Department repairing a keyboard trail.
Assisted Supervisor of Elections by transporting equipment,to and from,for early voting.
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Installed ramps at the Emanuel Church, the Baptist Church, the Civic Club and the Elks
Clubfor wheelchair accessibility for early voting.
Resolved anA/C problem.
Replaced 5 exterior lamps.
Resolved 4 plumbing issues.
Replaced sprinkler system control box, cleaned steps at the marina area, disposed of
abandoned cart and dolly, and painted pole lights supporting joist.
Plantation Key Courthouse
Replaced 4 lamps.
Resolved aplumbing issue.
Installed ceiling tiles at the Clerk’s Office, behind Courtroom A, and in breakroom;
painted handrail and floor in back stairwell; painted hallway, and crew room doors; and
installed carpet and counter top at the Clerk’s Office (last item is a work in progress).
Painted the handicap ramp and stored it at the Lysiloma Building.
Repaired paper dispenser.
Islamorada Library
Resolved anA/C problem.
Repaired cash cabinet lock.
Repaired janitor’s closet knob.
Repaired front door lock.
Temporarily repaired book drop box.
Assisted Supervisor of Elections setting up tables and chairs in the community room.
Key Largo Library
Re-aligned book shelves.
A safety electrical inspection was performed and nothing wrong was detected.
Assembled and installed replacement chairs.
Ellis Building
Resolved 3 plumbing issues.
Key Largo Transfer Station
Ran wires and installed surveillance cameras.
Spottswood Building
Assisted Social Services in moving a box of magazines over to the Senior Center and
repaired file cabinet drawers at the Social Services Office.
Assisted the Road Department with installing adeadbolt lock.
Resolved anA/C problem.
Painted small roof at the Social Services entrance.
Key Largo Rowell’s Marina
Provided assistance at the Easter Egg Hunt Celebrationevent.
PARKS & BEACHES DEPARTMENT
Key Largo Park and Duplex
Prepared formwork to install benches.
Installed lock on the main door of one of the units in the duplex.
Repaired access panel to skate ramp, repaired skate ramp, and repaired damaged frame of
skate ramp component.
Removedhomemade materials from inside the Skate Park.
Repaired picnic table.
Resolved aplumbing issue.
Contractor remodeled the two bathrooms in the duplex (one per unit). Total renovations:
Two (Capital Project FY16).
Installed “No Illegal Dumping” signs in the dumpster area.
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Friendship Park
Repaired and painted equipment in playground area.
Installed sink in men’s bathroom.
Installed“No Illegal Dumping” signs in dumpster area.
Harry Harris Park
Paintedbenches in baseball area.
Painted baseball dugouts.
Repaired fence behind home plate in the north field.
Removed damaged BBQ grill.
Repaired corroded parts on play structure.
Repaired rusted pipe and painted it in the kiddy playground area.
Resolved 3 plumbing issues.
Replaced 4 regular lamps and 4 Photo cell LED.
Installed “No Illegal Dumping” signs in dumpster area.
Notes:
1.Preventive Maintenance completed for some HVAC units.
2.Employees attended the Annual Mandatory Safety training.
3.Picked up second hand truck ZZ0903-9955 with new trailer ZZ0903-8642 from Key
West, and painted the new trailer and set it up for tools. Also picked up new flatbed
trailer ZZ0920-8659.
4.Harry Harris Park was scheduled all month for softball and baseball practices and
tournaments.
5.Provided assistance at the Easter Sunrise Service on the beach at Harry Harris Park as
well as for filming events performed throughout the Upper Keys.
6.The Annual Ocean Reef Volunteer Fire Rescue's Pump Testing at Rowell’s Marina was
completed.
FLEET MANAGEMENT
Received payment for the sale of 14 surplus vehicles; totaling 26 for Februaryand
March.
Three garages combined provided preventative maintenanceand completed
approximately 105 unit safety inspections.
Three garages combined opened and/or completed approximately 230 work orders.
Three garages combined processed and distributed approximately8,000 gallons of
unleaded gasoline and 2,800 gallons of diesel fuel.
Received 4 new HD Front End Loaders for Road Department.
Received 6 new Ram Pick-Up Trucks for various Departments.
Ordered 1 new Ford Escape for Building Department.
Processed 1 new Nissan Pick-up Truck for Building Department.
Prepared and submitted FY2017 Fleet Department Goals.
Filled Plantation Key Garage Mechanic 2 position with highly qualified applicant with
Veteran’s preference.
Interviewed applicants for 2 separate Marathon mechanic positions; submitted paperwork
for hiring of same.
Executed fuel contract consent to assignment after receiving BOCC approval.
Prepared lease agreement package for replacement of outdated copy machine at Key
West Fleet Offices.
Fleet AdministrativeStaff attended annual Fleet computer program refresher training.
With help from Facility Maintenance Department; installed new HD air compressor at
Key West garage.
Key West garage staff prepped 1 used Crew Cab Pick-Up truck for Upper Keys Public
Works.
Processed for service 1 new transport trailer for Upper Keys Public Works.
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Processed for service 2 new Zero Turn Mowers for Key West Road Department.
Generator Tech and Generator Contractor began annual pre-hurricane season generator
inspections.
Completed random inspection of Marathon and Plantation Key garages.
Submitted deletion requests for disposal of 2 small riding tractors after being stripped of
usable parts.
Assisted Airport personnel with purchase information for 1 new Portable Generator and 1
new Service Truck.
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential solid waste and recycling
services.
Staff met with Rick Kuras,Director of the Boy Scouts of America,Islamorada and
Summerland Key Sea Bases. Staff answered question on recycling and discussed ways to
increase it at both Florida Keys Sea Base locations.
Staff completed the Florida Department of Environmental Protection’s annual solid waste
and recycling report. Monroe County’s overall recycling rate on this report is at 62%
before adjustments made by the state. Once the state verifies non-certified and
miscellaneous recycling that is not reported directly to the state the overall recycling rate
should increase above 62%. Staff will release the final report once available.
Staff met with Barb Tatarchuk,a resident of Casa Clara Condominiums in Key Colony
Beach,to discuss recycling. Recycling had been removed by previous management and
not replaced do to the fear of contamination. Staff addressed the issue of contamination
with the resident and how the new recycling carts are better labeled. Staff then met with
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management and got permission to add 16 recycling carts to the dumpster area. Staff is
providing the county’s recycling brochure to all the residents to help with proper
recycling. By adding recycling to this complex it provides 81 more condominiums the
opportunity to recycle in Monroe County.
Staff met with Florida Department of Transportation enforcement officer and scale
manager Vicki. Staff discussed ways to account for recyclables being hauled out of the
county by either unregulated illegal haulers or haulers that have not acquired the county’s
specialty haulers license. Vicki is willing to stop; weigh and get contact information on
these haulers and provide the information to staff. Vicki is also willing when able to issue
citations to any of these haulers that are creating a safety hazard on the roadway. Staff
will collect and provide this information as contacted by FLDOT.
Staff is researching other counties and the forms they use to collect recycling information
on self-haulers and contracted out of county haulers
Staff has worked with secondary recyclers that are not required to report to the FLDEP
because they fall under the state threshold of 600 tons per year. Staff was able to get the
secondary recyclers yearly recycled material reports and wereable to account for an extra
2,433 tons of old corrugated cardboard, 13,704 tons of ferrous metal,440 tons of non-
ferrous metal, 534 tons of white goods and 3,588 tons of yard waste converted to
compost. All of these have been added to annual recycling report to the State of Florida.
Staff met with Carol Gross,a resident of Monte Cristo Condominiums,concerning the
lack of recycling provided. The association was under the impression that they had to pay
for recycling above and beyond their garbage bill. Staff informed her that they are
entitled to recycling and are paying for it on their annual county property tax. Mrs. Gross
will meet with the homeowners association with this information and hold a vote to add
recycling to the complex in April. Staff will provide recycling information to the
association for distribution to each unit and will help with the set-up of recycling carts.
Staff attended the Florida Keys Wildlife Refuges Outdoor Festival. Staff set up a booth
and provided information on recycling and proper disposal of household hazardous
waste. Staff also provided reusable shopping bags, coloring books and recycled pencils to
the attendees.
Staff helped with household hazardous waste collections at the Cudjoe Key transfer
station.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in March and accepted
material from 103Monroe County residents and 15 businesses.
Staff held a special Saturday collection located in Marathon and accepted material from
43residents.
Staff filled 22boxes of electronic waste to be recycled,weighing 14,027 lbs. during this
month.
Staff recycled over 3,400 lbs. of lead sealed batteries; and recycled 43 lbs. of
rechargeable batteries.
Staff crushed 311fluorescent, and mercury containing bulbs in house.
Our Hazardous and E-Waste Commercial Collection participants included: Monroe
County Facilities, Salvation Army, Waste Management, United States Coast Guard, Key
Largo Wastewater, and Florida Keys Aqueduct Authority.
Staff accumulated one 55 gallondrum of crushed mercury bulbs.
Staff recycled 1,000 gallonsof contaminated fluids.
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Staff bulked 330 gallonsof latex paints and 110 gallonsof oil based paints for recycling.
Extension Services
Number of services provided: 140 phone calls, 24 office visits, 17 visits to clients, 25
learning events with 894 participants, 5 media submissions, and 557 publications
distributed. Total Budget for FY 15/16: $212,351.00; Year to Date Expenditures and
Encumbrances: $134,974.83; Remaining Balance: $77,376.17; Percentage of budget
spent and/or encumbered year-to-date:63%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Lead a new initiative with the City of Key West Sustainability Coordinator Alison
Higgins and the South Florida Climate Compact Municipal Working Group to develop a
toolkit of policies and ordinances that local communities can adopt to become more
climate resilient called “Borrow, Adapt, Adopt.” The first workshop will be June 16.
Participated in the National eXtension Conference 2016 in San Antonio, Texas, to work
ontechnical issues and design of the “Borrow, Adapt, Adopt” program, which is one of
only 68 programs chosen for national assistance through Extension. Met with leaders to
work on innovation, content, and outreach components. Presented the program to
conference participants and received feedback of impact and outcomes.
Worked with staff from Monroe County’s Sustainability Office to develop the final draft
of the five-year Sustainability Implementation Guide. Projects in the guide will be
reflected in the County’s Strategic Plan, Budget, and Extension Plan of Work product.
The Environmental Horticulture Agent accomplished the following activities:
Along with Susan Sprunt, Islamorada Environmental Resources Manager, held four more
workshops, “Landscaping onthe Rock,” that lasted for three hours each session. Fifteen
local residents attended sessions covering: week five -mulch and invasive plants & pests;
week six -attracting wildlife; week seven -managing yard pests responsibly; and week
eight -field trip.
Joined a meeting with the City of Marathon Sustainability Coordinator and project grant
writer Deanna Lloyd to discuss the STAR program (Sustainable Tools for Assessing and
Rating Communities). The topic was to develop Invasive Exotics Plants and Animals
programming for Marathon to obtain STAR certification.
Spoke at the Crocodile Lake National Wildlife Refuge to a group of 15 people about
water conservation and rain barrel construction, followed by a raffle for three rain barrels
with one being constructed on site.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the Florida Keys National Marine Sanctuary Water Quality Protection Program
meeting to present datafrom the annual Florida Keys Water Watch survey evaluation for
knowledge gain and behavior change.
Held the first meeting of the Key West Educators Club, along with Dee Dee Green, Solid
Waste Coordinator for the City of Key West. Nine people attended,followed by a field
trip to the Key West Landfill and Transfer Station on Stock Island.
Contributed to the NOAA Southeast Science Center Annual Ecosystem Services Science
Review as chair of the Gulf Council Coral Advisory Panel.
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Growth Management
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Feb 2016
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
9TTIV/I]W
3XLIV
0S[IV/I]W
3GIER6IIJ
1MHHPI/I]W
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
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Feb 2016
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
9TTIV/I]W
0S[IV/I]W
3GIER6IIJ
1MHHPI/I]W
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
BUILDING DEPARTMENT
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
-
Commercial Fishing District –Mapping –Planning -DEO
-
Repetitive Loss –Mapping –Lori Lehr
-
Canal Restoration –Mapping –Lisa Tennyson
-
LiDAR –Big Pine Key –Planning
-
GOCEAs–Mapping -Environmental
-
Elevation Certificates –Mapping (in progress)
-
Conservation Easements –Mapping (in progress)
-
Aerial Map Book scanning (in progress)
GIS Addressing
-
16 New physical address assignments
MARINE RESOURCES OFFICE
Channel Marker Program:
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MonthChannel Marker/Buoy Replacement Costs
March 2015
$3,000.00
April
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
November
$6,107.00
December
$0.00
January 2016
$0.00
February
$0.00
Total
$58,737.00
A large regulatory buoy replacement job was completed in July 2015, with funding assistance
from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 31% lower thanthe same
timeframe in 2015($85,282).
Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
March 2015
$0.00
April
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
November
$18,300.00
December
$41,937.00
January 2016
$14,841.00
February
$48,486.00
Total
$234,179.00
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Derelict vessel removal costs for the past twelve month period were approximately44% higher
than the same timeframe in 2015 ($162,135). Note that one of the six vessels removed in June
2015 was a large vessel which was funded by an FWC Boating Improvement Program grant at a
cost of $42,500.
Vessel Pumpout Program:
Pumpout numbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015.
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of
the county's fragile environment and the unique character of its diverse island communities.
The functions of thisdepartment are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and LandDevelopment Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the
department reviews development proposals for compliance with the Comprehensive Plan and
Land Development Regulations, including environmental compliance.
The Environmental Resources Office services include the review of applications for compliance
with environmental regulations, such as: clearing limits, wetland delineation, landscaping,
stormwater, land clearing and FEMA required review of potential endangered species impacts
under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the marine
environment, provision of maritime infrastructure, and the preservation of public water access.
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CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
Department TotalsNew Cases 211Inspections1492New Citations 4
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UPPER KEYS
NEW CASES55INSPECTIONS COMPLETED 292SM 2
CITATIONS ISSUED0CEB0
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MIDDLE KEYS –
NEW CASES122INSPECTIONS COMPLETED907SM38
CITATIONS ISSUED4CEB 0
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LOWER KEYS –
NEW CASES34INSPECTIONS COMPLETED293SM2
CITATIONS ISSUED0CEB0
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