Item N22
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
April 20, 2016
Agenda Item Number: N.2
Agenda Item Summary #1530
BULK ITEM: DEPARTMENT:
No Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
None
AGENDA ITEM WORDING:
Approval of Amendment No. 9 to the Contract for Engineering,
Design and Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. for an internal reallocation of funds to fund the CEI services for
the #277 Culvert and the #266 and #287 air curtain installations, and minimal technical review for
the air curtains O&M operations. The Contract value remains unchanged.
ITEM BACKGROUND:
This AMENDMENT No. 9 provides a reallocation of already funded
tasks totaling Forty Four Thousand Two Hundred Ninety Nine Dollars and Six Cents ($44,299.06).
This amendment reallocates:
$16,431.75 of existing funds from Canal #290(the muck removal canal already completed) for
CEI Task 10 approved in Amendment 5,
$21,723.31 of existing funds from Canal #459 (the culvert requiring Navy approval) Task 1, and
$ 6,144.00 of existing funds also from Canal #459 Task 2
to the tasks for the construction support services at Canal #277 culvert installation project, Canal
#266 and #287 air curtain installation projects and technical review time of the air curtains
operations for the first six months which is needed to ensure the system operates per design and in an
optimal manner.
The overall CONTRACT value will remain unchanged from the current Nine Hundred Sixty Two
Thousand and Thirty Five Dollars and Forty Four Cents ($962,035.44)
As part of this reallocation of funds, staff is recommending that the design services for Canal #459
(culvert requiring Navy approval), be placed on hold until additional funds are available. There are
two other demonstration Culvert projects, #277 Tropical Bay and #472 Geiger Key that have either
been completed or are underway. The Canal #459 culvert project will be addressed when future
funds are available.
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PREVIOUS RELEVANT BOCC ACTION:
12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo
projects.
02-19-14: Approval to negotiate a contract for the design and permitting of the canal demo
projects.
05-21-14: Approval of contract with AMEC for design, permitting, field assessment tasks
including bathymetric surveys, mangrove assessment, tidal studies for hydraulic modeling
and geotechnical studies; project management and engineering support during construction
for six (6) of the seven (7) demonstration canals in unincorporated Monroe County. The
9-17-14: Approval of a Grant Agreement S-0723 from the Florida Department of
Environmental Protection (FDEP) for funding of services for engineering construction
support services and the installation of a culvert on Canal #472 Geiger Key that is the 3rd
ranked canal demonstration project in the Canal Management Master Plan for culvert
installation. The project will be funded up to $100,000 in funds provided by FDEP, the
County will fund the remainder.
9-17-14: Approval of Amendment No 1 to provide additional services related to engineering
support during construction for the 3rd ranked culvert demonstration project at Canal #472
Geiger Key as funded under DEP grant S-0723.
2-18-15: Approval of Amendment No. 2 to change the company name from AMEC
Environment & Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure,
5-20-15: Approval of Amendment No. 3 to extend the contract expiration date from June 30,
2015 to December 31, 2015 at no additional cost to the County.
7-15-15: Approval of Scribner error correction to Amendment No. 3.
7-15-15: Approval of Amendment No. 4 to provide additional funds for Construction
Administration and Construction Engineering Inspection Services for the Organic Removal
project at Canal #266 in Big Pine, and add overall project management services from July 16,
2015 through December 31, 2015.
10-21-15: Approval of Amendment No. 5 to increase the scope of services at Canal #290 in
the Avenues in Big Pine Key for additional budget for Construction Administration and
Construction Engineering Inspection services.
12-09-15: Approval of Amendment #6 for an extension of project schedule, update of travel
rates, and reallocation of existing funds between project tasks.
1-20-15: Approval of revised Amendment #6 which included missing Exhibits.
3-23-16: Approval of Amendment #7 to increase the scope of services and provide for an
extension of time, to provide Additional Engineering Services related to a new sixth Canal
Restoration Demonstration Project. Services include: Additional Assessment, Design,
Procurement, Access Coordination, and Permitting Services for a Canal Restoration
Demonstration Project for a Combined Organic Removal and Backfilling restoration at Canal
#84 in Rock Harbor, Monroe County, Florida
3-23-16: Approval of Amendment #8 to provide Additional Assessment, Procurement,
Access Coordination and Permitting services for a demonstration project for In Situ Muck
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Aeration at Canals #59, #48, #79 and #80 in Key Largo, Monroe County, Florida.
CONTRACT/AGREEMENT CHANGES:
Additional CEI Services
DOCUMENTATION:
Amendment No 9 with Exhibit signed by AMEC
FINANCIAL IMPACT:
Effective Date: April 20, 2016
Expiration Date: December 31, 2016
Total Dollar Value of Contract:
The overall CONTRACT value will remain unchanged from the
current $962,035.44.
Total Cost to County:
This AMENDMENT No. 9 provides a reallocation of already funded tasks
totaling $44,299.06.
Current Year Portion: $44,299.06
Budgeted:
N/A reallocation of funds from previous amendments.
Source of Funds: Reallocation of funds from previous amendments.
CPI: No.
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
No
County Match
: N/A
Insurance Required:
Insurance already provided under original contract.
Additional Details:
This amendment reallocates $16,431.75 of existing funds from Canal # 290 Task 10 approved
under Amendment 5, $21,723.31 of existing funds from Canal #459 Task 1, and $6144 of
existing funds from Canal #459 Task 2 to tasks for construction support services at Canal 277
culvert installation and #266 and #287 air curtains, and technical review of air curtain operation.
04/20/16 304-23000 · PHYSICAL ENVIRONMENT $44,299.06
STAFF RECOMMENDATION:
Approval
REVIEWED BY:
Rhonda Haag Completed 04/05/2016 8:04 AM
Pedro Mercado Completed 04/05/2016 8:51 AM
Budget and Finance Completed 04/05/2016 9:51 AM
Maria Slavik Completed 04/05/2016 9:56 AM
Kathy Peters Completed 04/06/2016 10:04 AM
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Board of County Commissioners Pending 04/20/2016 9:00 AM
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