Item C03'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
May 18, 2016
Agenda Item Number: C.3
Agenda Item Summary #1654
BULK ITEM: DEPARTMENT:
Yes Airports
TIME APPROXIMATE:STAFF CONTACT:
Beth Leto (305) 809-5239
NONE
AGENDA ITEM WORDING:
Approval to award bid and execute a contract with West
Construction, Inc. in the amount of $1,798,035.00 ($1,345,022.00 for the Base Bid and $453,013.00
for Additive Bid #1) for Phase 1 Construction of new Storage Hangars at the Florida Keys Marathon
International Airport, to be funded 80% FDOT ($1,438,428.00) and 20% Airport Operating Fund
403 ($359,607.00).
ITEM BACKGROUND:
The Florida Keys Marathon International Airport is under mandate to
remove 11 shade hangar structures within the Runway Protection Zone (RPZ). The County has gone
through the process of buying out all of the leaseholds using funds provided by the FAA, designing
the replacement hangars and issuing a bid solicitation for construction. The County held a bid
opening on March 2, 2016. There were eight (8) respondents to the County's solicitation (see
attached bid tab). The low bidder, West Construction, Inc. has been determined to have submitted
the most responsive and responsible proposal and staff is recommending that the bid be awarded to
West Construction, Inc. Since the total cost of constructing the hangars will be approximately $3.2
million, the project will take place in two phases over two grant cycles. Future BOCC approval will
be required to complete Additive Bids 2-4 after the remaining FDOT grant funding is secured.
PREVIOUS RELEVANT BOCC ACTION:
This is the second bid process for this project. The first solicitation was authorized by the BOCC on
April 15, 2015. The first bid opening took place on May 21, 2015, and all proposals exceeded the
County's budget by at least 1 million dollars. On July 15, 2015, the BOCC approved to reject all bids
and authorized a re-bid of the Marathon Storage Hangars Project.
CONTRACT/AGREEMENT CHANGES:
New Contract
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Contract for New Storage Hangars Florida Keys Marathon International Airport
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FINANCIAL IMPACT:
Effective Date: UPON NOTICE TO PROCEED (NTP)
Expiration Date: 270 DAYS AFTER NTP
Total Dollar Value of Contract: $1,798,035.00
Total Cost to County: 0.00
Current Year Portion:
Budgeted:
Yes
Source of Funds: FDOT (80%) and Airport Fund 403(20%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant:
ARK80
County Match
: N/A
Insurance Required:
Additional Details:
05/18/16 403-63592 · FDOT#ARK80 HANGERS RWY 2 $1,438,428.00
FDOT(80%) 403-63592-560620 GAMD75
05/18/16 403-63502 · MARATHON AIRPORT R & R $359,607.00
Airport Funds(20%)403-63502-560620
Total: $1,798,035.00
REVIEWED BY:
Beth Leto Completed 05/03/2016 4:22 PM
Pedro Mercado Completed 05/03/2016 4:37 PM
Budget and Finance Completed 05/03/2016 4:44 PM
Maria Slavik Completed 05/03/2016 4:50 PM
Donald DeGraw Completed 05/04/2016 11:08 AM
Kathy Peters Completed 05/04/2016 11:09 AM
Board of County Commissioners Pending 05/18/2016 9:00 AM
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