Item C07'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
May 18, 2016
Agenda Item Number: C.7
Agenda Item Summary #1640
BULK ITEM: DEPARTMENT:
Yes Engineering / Roads
TIME APPROXIMATE:STAFF CONTACT:
Judith Clarke (305) 295-4329
N/A
AGENDA ITEM WORDING:
Approval of Amendment 2 to the Agreement for Disaster Response
and Recovery Services with DRC Emergency Services, LLC to update Miscellaneous Provisions due
to changes in the Federal Emergency Management Agency (FEMA) procedures outlined in the
FEMA Super Circular.
ITEM BACKGROUND:
Monroe County requires the services of a hurricane debris/disaster
services contractor in the event of a disaster. A 5 year term contract was signed with DRC
Emergency Services, LLC on June 20, 2012. FEMA recently released Super Circular, 2 C.F.R. Part
200. This Super Circular consolidated and changed the administrative requirements for all federal
assistance. Monroe County must therefore update its existing contract to reflect these changes in
order to receive grant funding in the case of a hurricane or other natural disaster.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved a 5 year term contract with DRC Emergency Services, LLC at the June 20, 2012
meeting. BOCC approved Amendment 1 to contract updating contractor personnel and contact
information at the November 17, 2015 meeting.
CONTRACT/AGREEMENT CHANGES:
Updates and additions to Miscellaneous Provisions (Section 9.30)
STAFF RECOMMENDATION:
Approval as requested above.
DOCUMENTATION:
Amendment2 - DRC - FEMA updates
DRC contract 6_2012 to 2017
FINANCIAL IMPACT:
Effective Date: May 18, 2016
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Expiration Date: June 20, 2017
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted:
No
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Judith Clarke Completed 04/29/2016 11:59 AM
Christine Limbert Completed 04/29/2016 1:49 PM
Budget and Finance Completed 05/02/2016 9:28 AM
Maria Slavik Completed 05/02/2016 2:57 PM
Kathy Peters Completed 05/02/2016 4:04 PM
Board of County Commissioners Pending 05/18/2016 9:00 AM
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AMENDMENT2TOTHE
AGREEMENTFORDISASTERRESPONSEANDRECOVERYSERVICES
THISAMENDMENT2totheAgreementdatedJune20,2012,betweenMonroeCounty,whoseaddressis
1100SimontonStreet,KeyWest,Florida33040,hereafterthe͞KhEdz͟andDRCEmergencyServices,LLC,a
LimitedLiabilityCompanyoftheStateofAlabama,whoseaddressis13EviaMain,Galveston,TX77554,hereafter
the͞KEdZdKZ͟isenteredintoonthis______dayof___________2016.
th
WHEREAS,onthe20ofJune2012,thepartiesenteredintoanAgreementforDisasterResponseand
RecoveryServicesauthorizingtheContractortoprovideprofessionalservicesfordisasterresponseandrecovery
services;and
th
WHEREAS,onthe17ofNovember2015,thepartiesexecutedAmendment1totheAgreementwhich
updatedContractorcontactandpersonnelinformation;and
WHERAS,duetochangesintheFederalEmergencyManagementAgency(FEMA)SuperCirculareffective
December26,2014,additionalprovisosneedtobeaddedtotheAgreement;and
NOWTHEREFORE,inconsiderationofthemutualpromisescontainedherein,theCountyandContractor
agreetoamendtheAgreementasfollows:
1.ARTICLEIXMISCELLANEOUSshallbeamendedbyaddingthefollowing:
Section9.30FEMAADMINISTRATIVEREQUIREMENTS
Thefollowingformsorprovisionsassetforthbelow,asrequiredby2C.F.R.Part200,are
incorporatedhereinandmadeapartofthiscontract.
9.30.1EqualEmploymentOpportunity.Exceptasotherwiseprovidedunder41CFRPart60,allcontracts
thatmeetthedefinitionof͞ĨĞĚĞƌĂůůLJassistedconstructionĐŽŶƚƌĂĐƚ͟in41CFRPart601.3mustinclude
theequalopportunityclauseprovidedunder41CFR601.4(b).
9.30.2DavisBaconAct,asamended(40U.S.C.31413148).WhenrequiredbyFederalprogram
legislation,allprimeconstructioncontractsinexcessof$2,000awardedbynonFederalentitiesmust
complywiththeDavisBaconAct(40U.S.C.31413144,and31463148)assupplementedbyDepartment
ofLaborregulations(29CFRPart5,͞>ĂďŽƌStandardsProvisionsApplicabletoContractsCovering
FederallyFinancedandAssistedŽŶƐƚƌƵĐƚŝŽŶ͟Ϳ͘Inaccordancewiththestatute,contractorsmustbe
requiredtopaywagestolaborersandmechanicsataratenotlessthantheprevailingwagesspecifiedina
wagedeterminationmadebytheSecretaryofLabor.Inaddition,contractorsmustberequiredtopay
wagesnotlessthanonceaweek.TheCOUNTYmustplaceacopyofthecurrentprevailingwage
determinationissuedbytheDepartmentofLaborineachsolicitation.Thedecisiontoawardacontractor
subcontractmustbeconditionedupontheacceptanceofthewagedetermination.TheCOUNTYmust
reportallsuspectedorreportedviolationstotheFederalawardingagency.Thecontractorsmustalso
complywiththeCopeland͞Ŷƚŝ<ŝĐŬďĂĐŬ͟Act(40U.S.C.3145),assupplementedbyDepartmentofLabor
regulations(29CFRPart3,͞ŽŶƚƌĂĐƚŽƌƐandSubcontractorsonPublicBuildingorPublicWorkFinancedin
WholeorinPartbyLoansorGrantsfromtheUnited^ƚĂƚĞƐ͟Ϳ͘AsrequiredbytheAct,eachcontractoror
subrecipientisprohibitedfrominducing,byanymeans,anypersonemployedintheconstruction,
completion,orrepairofpublicwork,togiveupanypartofthecompensationtowhichheorsheis
otherwiseentitled.TheCOUNTYmustreportallsuspectedorreportedviolationstotheFederalawarding
agency.
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9.30.3ContractWorkHoursandSafetyStandardsAct(40U.S.C.37013708).Whereapplicable,all
contractsawardedbytheCOUNTYinexcessof$100,000thatinvolvetheemploymentofmechanicsor
laborersmustcomplywith40U.S.C.3702and3704,assupplementedbyDepartmentofLaborregulations
(29CFRPart5).Under40U.S.C.3702oftheAct,eachcontractormustcomputethewagesofevery
mechanicandlaboreronthebasisofastandardworkweekof40hours.Workinexcessofthestandard
workweekispermissibleprovidedthattheworkeriscompensatedatarateofnotlessthanoneanda
halftimesthebasicrateofpayforallhoursworkedinexcessof40hoursintheworkweek.The
requirementsof40U.S.C.3704areapplicabletoconstructionworkandprovidethatnolaboreror
mechanicmustberequiredtoworkinsurroundingsorunderworkingconditionswhichareunsanitary,
hazardousordangerous.Theserequirementsdonotapplytothepurchasesofsuppliesormaterialsor
articlesordinarilyavailableontheopenmarket,orcontractsfortransportationortransmissionof
intelligence.
9.30.4RightstoInventionsMadeUnderaContractorAgreement.IftheFederalawardmeetsthe
definitionof͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͟under37CFR§401.2(a)andtherecipientorsubrecipientwishesto
enterintoacontractwithasmallbusinessfirmornonprofitorganizationregardingthesubstitutionof
parties,assignmentorperformanceofexperimental,developmental,orresearchworkunderthat
͞ĨƵŶĚŝŶŐĂŐƌĞĞŵĞŶƚ͕͟therecipientorsubrecipientmustcomplywiththerequirementsof37CFRPart
401,͞ZŝŐŚƚƐtoInventionsMadebyNonprofitOrganizationsandSmallBusinessFirmsUnderGovernment
Grants,ContractsandCooperativeŐƌĞĞŵĞŶƚƐ͕͟andanyimplementingregulationsissuedbythe
awardingagency.
9.30.5CleanAirAct(42U.S.C.74017671q.)andtheFederalWaterPollutionControlAct(33U.S.C.1251
1387),asĂŵĞŶĚĞĚͶŽŶƚƌĂĐƚƐandsubgrantsofamountsinexcessof$150,000mustcomplywithall
applicablestandards,ordersorregulationsissuedpursuanttotheCleanAirAct(42U.S.C.74017671q)
andtheFederalWaterPollutionControlActasamended(33U.S.C.12511387).Violationsmustbe
reportedtotheFederalawardingagencyandtheRegionalOfficeoftheEnvironmentalProtectionAgency
(EPA).
9.30.5DebarmentandSuspension(ExecutiveOrders12549andϭϮϲϴϵͿͶcontractaward(see2CFR
180.220)mustnotbemadetopartieslistedonthegovernmentwideexclusionsintheSystemforAward
Management(SAM),inaccordancewiththeOMBguidelinesat2CFR180thatimplementExecutive
Orders12549(3CFRpart1986Comp.,p.189)and12689(3CFRpart1989Comp.,p.235),͞ĞďĂƌŵĞŶƚ
and^ƵƐƉĞŶƐŝŽŶ͘͟SAMExclusionscontainsthenamesofpartiesdebarred,suspended,orotherwise
excludedbyagencies,aswellaspartiesdeclaredineligibleunderstatutoryorregulatoryauthorityother
thanExecutiveOrder12549.
9.30.6ByrdAntiLobbyingAmendment(31U.S.C.ϭϯϱϮͿͶŽŶƚƌĂĐƚŽƌƐthatapplyorbidforanaward
exceeding$100,000mustfiletherequiredcertification.Eachtiercertifiestothetierabovethatitwillnot
andhasnotusedFederalappropriatedfundstopayanypersonororganizationforinfluencingor
attemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployee
ofCongress,oranemployeeofamemberofCongressinconnectionwithobtaininganyFederalcontract,
grantoranyotherawardcoveredby31U.S.C.1352.Eachtiermustalsodiscloseanylobbyingwithnon
FederalfundsthattakesplaceinconnectionwithobtaininganyFederalaward.Suchdisclosuresare
forwardedfromtiertotieruptothenonFederalaward.
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