Item O1
3
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
May 18, 2016
Agenda Item Number: O.1
Agenda Item Summary #1667
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
No
AGENDA ITEM WORDING:
County Administrator's Monthly Report
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
N/A
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 05/03/2016 3:58 PM
Board of County Commissioners Pending 05/18/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:May3, 2016
SUBJECT:County Divisions’ Monthly Activity Report for April2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –APRIL2016
Airports
Key West
April 1Met with Verizon to discuss lease of airport property for cell phone antenna, did
not come to agreement on terms.
April 6Airline Manager Meeting, discussed final phasing for ramp project and passenger
counts.
April 11-13Airfield painting took place on the overnight hours, more painting to occur next
month.
April 14Fencing bid opening, one bidder proposal was received for perimeter fence
upgrades and maintenance.
April 18Reviewed Noise Insulation Program testing results with the FAA for Key West By
the Sea, all units are eligible for the NIP program.
April 21Met with consultants regarding projects and future PFC funding strategies.
April 25Met with EYW.COM website contractors to review performance and future
upgrades.
April 25Attended quarterly Noise Ad Hoc meeting with committee and public, we
discussed KWBTS testing results and welcomed two new members Horton/Faraldo
to the committee.
Marathon
April 8Terminal force main connection and tenant sewer laterals project meeting with
D.N. Higgins, Greentech, and CDM Smith to discuss progress of the project.
April 11-13Attended the Florida Airports Council –Airport Situational Leadership class held
at the USF campus in Tampa.
April 12The first international arrival lands at MTH for the U.S. Customs and Border
Protection soft opening / test flight.
April 15Meeting with Roman Gastesi and Commissioner Rice to plan the CBP Grand
Opening.
April 20U.S. CBP Grand Opening Ceremony at MTH.
April 26Presented at the Marathon City Council meeting for an Airport update.
April 27Conducted quarterly fuel farm inspections.
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Veterans Affairs:
The Veterans Affairs office assisted the FloridaDepartment of Veterans Affairs to advertise and do local
coordination for the Governor to award the Governors Veterans Service Award to the veterans of Monroe
County.The turnout was great with the Governor presenting the award to 177 veterans in Key West with
a large turnout of not only veterans, but spectators who congratulated our veterans on their service –great
ceremony and great recognition for our veterans.
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Extension Services
Number of services provided: 110phone calls,24office visits,7visits to clients, 32learning
eventswith 818participants, 5media submissions, and 512publicationsdistributed.Total
Budget for FY 15/16:$212,351.00; Year to Date Expenditures and Encumbrances: $146,690.79;
Remaining Balance: $65,660.21;Percentage of budget spent and/or encumbered year-to-date:
69%.
The County Extension Director/Family & Community DevelopmentAgentaccomplished the
followingactivities:
Taught climate change impacts and community response to sea level rise projection to
international students from Queen Mary University of London and Professor Dr. Kate Spencer.
There were 23 undergrad students and five graduate students. It wasan “Environmental
Management Applications” class to apply methods, concepts, and frameworks for environmental
monitoring, assessment, and restoration.
Participated in the Public Issues Leadership Development (PILD) conference in Crystal City,
Virginia. Conducted by and forExtension professionals and volunteers, the annual conference
prepares participants to engage in U.S. public policy and the legislative process. An opportunity
arose to connect with Florida congressional representatives to discuss Extension impacts and
issues.
Participated in the development of the Southeast FloridaClimate Compact workshop “Reducing
Climate Risk and Creating Economic Opportunity” held at Florida International University in
Miami.
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The Environmental Horticulture Agent accomplished the followingactivities:
Spoke over a two-day period about “Insect pests, how they feed, and beneficial insects” for the
Farm to School Program at Key West Montessori School (10 students and 2 adults); Sugarloaf
School (35 students, 3 adults); Poinciana School (45 students, 3 adults); and the GLEE Garden
(20 Montessori students and 2 adults).
Wasinvolved with providing horticulture information to 1,000 people at the Keys Energy
Services Tree Giveaway in Key West and Cudjoe Key substation, along with 18 Master
Gardeners helping out.
Set up a pest and beneficial insect education booth at John Pennekamp Coral Reef State Park in
Key Largo and at Mariner’s Hospital in Tavernier for Earth Day activities. Three Master
Gardeners helped to answer 140 clientele questions over a six-hour period.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Set up a Florida Sea Grant education booth at the 7th Annual Florida Keys Ocean
Festival.
Attended the Florida Keys National Marine Sanctuary Advisory Council meeting and
participated in discussions regarding freshwater releases from the South Florida Water
Management District to Florida Bay.
Taught Florida Keys Water Watchworkshops and trained nine classes of students in the
Upper Keys at Treasure Village Montessori School, Plantation Key School, and Key
Largo School.
Social Services
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 2/21/2016-3/20/2016:
C-1 Congregate Meals totaled 1593 units during this period.
C-2 Home Delivered Meals Hots totaled 195 units, and Home Delivered Meals Frozen totaled
3150 units.
In-Home Services (Information in this section is for the period 2/21/2015-3/20/2016):
III-B Chore: 6 units this period, 391.50 unit’s year-to-date, 38% achieved.
III-B Screening and Assessment: 0 units this period, 24.25 units year-to-date, 36.24% achieved.
III-B Homemaking/Personal Care: 0 units this period, 391.50units year-to-date,25.62 %
achieved.
III-E Screening and Assessment: 18 units this period, 18 units year to date, 5% achieved.
III-E Chore:2 units this period, 2 units year-to-date, 3% achieved.
III-E In-Home Respite: 58.75 units this period, 138.75 units year-to-date, 4.29% year-to-date-achieved.
III-E Facility Respite: 484.50 units this period, 1092.25 units year to date, 16.29% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for March 2016 :
Case Management:10.75 units for the month were produced; 128.25 units year-to-date.
Homemaking:138.50 units for the month were produced; 1192.50 units year-to date.
Home-Delivered Meals: 60 meals for the month were provided; 655 meals year-to-date.
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Personal Care:59.75 units for the monthly were produced; 503.75 units year-to-date.
Overall Program Achievement was 81.26% achieved, 6% underachieved.
CCE (Community Care for the Elderly) for the period 2/21/2015-3/20/2016:
Case Management: 61 units for the period and 340.50 unit’s year-to-date.32.59% achieved year-
to-date.
Case Aide: 9.75 unit achieved and 14.75 unit year-to-date, 3 % achieved year-to-date.
Companionship: 10 units achieved and 104.5 units year-to-date, 6.74% achieved year-to-date.
Home Modification:3.5 units achieved and 3.5 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 9 units achieved and 9 units year-to-date, 0% achieved year-to-date.
Chore: 16.75 units achieved 104.25 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 557 units for the period and 5131.5 units year-to-date 62.20% achieved year-to-
date.There are 58 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 1 unit year-to-date, 1.34% achieved
year-to-date.
Personal Care:455 units for the period and 4058.75 units year-to-date. 57.87% achieved year-to-
date.
Respite: 149.75 units for the period and 1267.25 units year-to-date.91.34% achieved year to
date. There are 4 clients on the waiting list.
CCE overall is at 75% achievement.We are 11.25% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 2/21/2015-3/20/2016: 271.75 units were produced for
IN HOME RESPITE and 2515 units year to date, 64.41% achieved to date. units for this period for
FACILITY RESPITE are 542.75 and 6423.51 year to date 147.78 % achieved to date.
HCE (Home Care for the Elderly Program) for the period 3/16/16-4/15/16:39 billable units this period
158.25 billable units year-to-date at thebeginning of the contract year, 75.21 % achieved.
Monroe County Transit
Department Activity for April 2016
One-way trips provided: 2,011
o
Unduplicated clients served: 264
o
Special Needs Clients registered:
o
Deposited Revenue: $983.00
o
PeriodsExpenditures: $174,765.55
o
Percentage Spent Fiscal YTD: 49%
o
Social Services Department –April2016
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 477
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits,
where the closest food bank is located, how to report suspected abuse, or to find out what available services there
are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
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Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals147
Unduplicated Welfare client households that received service 39
New Welfare cases receiving service 31
Low Income Home Energy Assistance Program cases-15$4,650.00
Low Income Crisis Assistance cases –3 $4,279.18
Home and field visits11
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 206
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 7$1,128.45
BAYSHORE MANOR
Bayshore Manor’s current census is twelve residents. The current census is three private pay and nine
subsidize residents. Bayshore Manor provided 307.25hours of OA3E respite care and 0 hours of CCE
care this month. Bayshore Manor has five OA3E clients and one CCE client.
There are two clients on the waiting list.
Revenue for April 2016 $28,171.91
Expenditures for the same period$45,561.11
Percentage of the budget spent year to date47.73%
Sustainability
Big Pine Tropical Bay culvert project
Work began on the , demo project #5.Work be
completed by June. The Contractor is Higgins.
266 & 287 Weed Barriers Installation
Work began on the Canals onBig Pine Key.
Work to be completed by June. The Contractor is Earth Tech.
organic muck removal work
Completed on Canal #290 on Avenue J in Big Pine, as
performed by JND.
Gasification feedstock agreement
finalized and presented at the March 2016 BOCC
meeting.
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FKNMS Steering Committee
Provided a canal presentation at the meeting held March 2
in Marathon.
BOCC workshop on Canal Restoration
Hosted the on April 10.
community meeting in Key Largo
Hosted a on April 12th as part of the roads project to
relieve tidal flooding.
th
community meeting in Big Pine
Hosted a on April 13as part of the roads project to
relieve tidal flooding
th
Attended a Compact workshop on Risk and Sea Level Rise on April 28at FIU.
FIRE RESCUE
The funding for the purchase of a newly refurbished Quantum Pierce Pumper to be added to Monroe
County Fire Rescue (MCFR) fleethas been allocated; expecting delivery by end of month.
Monroe County Fire Rescue (MCFR)newly refurbished Ladder Truck isexpected back in service by
end of month.
EMERGENCY MANAGEMENT
Worked with Growth Management and consultants on the gathering of relative Community Rating
System information to meet the CRS requirements.
Attended the Homeland Security Task Force-SE initial planning meeting for the Mass Migration
Exercise –Integrated Advance 2017 planning.
Completed the final report on hot wash and feedback items resulting from the March 2016
Radiological Emergency Planning exercises of the REP Emergency Operations Center and Marine
Reception Center activities.
Completed the final draft of the 2016 Information for Citizen Hurricane Guide.
Reviewed Emergency Management Comprehensive Plan in preparation for a submittal to the 2017
CEMP State review.
EMS/TRAUMA STAR
Trauma Star flew forty-nine (49) patients to mainland hospitals for definitive care in the month of
April.
Completed training and testing for three (3) Provisional Paramedics to move to charge medic status.
In-house Paramedic class completed, final exams and practical testing conducted with 100% student
pass rate.
Received patient follow up information and patient outcomes on sixteen (16) Trauma Alert Patients.
Assisted with research, data, equipment and statistics for Helicopter replacement options.
Began approval and planning process for Trauma Star Renovation Project.
Continued with field training of paramedics on quality assurance/billing issues of ePCR reports.
KWIA(EYW)
One firefighter attended 40 hour ARFF Basic at South Carolina Fire Academy (SCFA).
Coordinated and attended EMS / Rescue special detail for Southernmost Air Spectacular, in
cooperation with NASFD and KWFD.
Attended special meeting of the KWIA Wildlife Hazard Working Group and implemented new
operations as recommended by group;required as the result of a serious wildlife strike / ingestion of
bird to a commercial carrier.
Station 7 crews responded to forty five (45)incidents during April, 2016 including: 1 aircraft
accident, 2 aircraft alerts, 1 elevator incident, 4 EMS related, 5 public assists, 32 wildlife related.
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FIRE MARSHAL
Completed thirty-three (33) submitted construction plans for permitting in theLower Keys.
Met with Chief Building Official, discussed further opportunities of intra-discipline cooperation in
applying fire –life safety and building codes.
Completed an annual fire safety inspection for a children’s day care center.
Reviewed and approved four special events applications, fireworks.
Completed three(3)fire investigations. One was determined as suspicious. The State Fire Marshal is
continuing this investigation.
Approved a temporary fire protection system for use at a marina which is continuing new
construction and major renovation.
Review of new major affordable housing project in upper keys.
Meeting with contractor and board of Key Largo Ocean Resorts… Multiple inspections for access
and safety issues discussed. Also they will be adding fire protection system on docks (not required by
code, but talked them into it).
Ongoing inspections of four (4) major developments in the upper keys, and contractor coordination.
Meeting with Ocean Reef Public Safety on Fire lanes, fire hydrantsand enforcement.
300+ unit condominiumsin upper keys fire pump system upgraded and hooked directly to FKAA, old
water source was abandoned. Thesprinkler system will have adequate supply.
FIRE ACADEMY/TRAINING
RescueTraining Associates heldFirefighter Development training for three (3) days,topic: Ground
Ladders.
Municipal Emergency Services (manufacturer) hosted Scott Air Pack demo; Monroe County Fire
Rescue (MCFR) and Islamorada Fire in attendance.
Hosted by Monroe County Fire Rescue (MCFR), a multi-agency training was held at IslamoradaFire
Station;MCFR, Islamorada Fire,and Key Largo Fire in attendance.
Training academy classroom construction underway; classroom construction red tagged
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due to concrete issues.
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Facility training with live fire burns held for Station 10 crew.
Seventeen (17) Hawks Cay Resort employees trained by Monroe County Fire Rescue (MCFR) in
CPR.
Orientation training held for two (2) new hires.
Monroe County Fire Rescue (MCFR) Training Division verified applicants and vetted questions in
preparation of the Lieutenants exambeing held in May.
Eleven (11) Monroe County Fire Rescue (MCFR) personnel sat for the Pump Operator Practical
exam; all participants passed.
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Growth Management
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Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
BUILDING
DEPARTMENT
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy ReplacementCosts
April 2015
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
November
$6,107.00
December
$0.00
January 2016
$0.00
February
$0.00
March
$0.00
Total
$55,737.00
A large regulatory buoy replacement job was completed in July 2015, with funding assistance
from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 24% higher thanthe same
timeframe in 2015($45,029).
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
April 2015
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
November
$18,300.00
December
$41,937.00
January 2016
$14,841.00
February
$48,486.00
March
$2,969.00
Total
$237,148.00
Derelict vessel removal costs for the past twelve month period were approximately52% higher
than the same timeframe in 2015 ($155,606). Note that one of the six vessels removed in June
2015 was a large vessel which was funded by an FWC Boating Improvement Program grant at a
cost of $42,500.
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Vessel Pumpout Program:
Pumpoutnumbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015.
PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of
the county's fragile environment and the unique character of its diverseisland communities.
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The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the
department reviews development proposals for compliance with the Comprehensive Plan and
Land Development Regulations, including environmental compliance.
The Environmental Resources Office services include the review of applications for compliance
with environmental regulations, such as: clearing limits, wetland delineation, landscaping,
stormwater, land clearing and FEMA required review of potential endangered species impacts
under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the marine
environment, provision of maritime infrastructure, and the preservation of public water access.
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
-
CRS-SFHA Mapping/Analysis –Lori Lehr
-
Repetitive Loss –Mapping App –Lori Lehr
-
TPL –Vacant Parcels –Data Driven Pages –Environmental
-
Big Pine Key –HCP Maps –Laurie McHargue –Environmental
-
MLS Mapping/App –MCLA -Planning
-
Elevation Certificates –Mapping (in progress)
GIS Addressing
-
18 New physical address assignments
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CODE COMPLIANCE DEPARTMENT
March 1, 2016 –March31, 2016
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
Department TotalsNew Cases 153Inspections1467New Citations 7
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UPPER KEYS –March 2016
NEW CASES49INSPECTIONS COMPLETED 290SM 1
CITATIONS ISSUED0CEB0
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MIDDLE KEYS –March 2016
NEW CASES62INSPECTIONSCOMPLETED1034SM48
CITATIONS ISSUED7CEB 4
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LOWER KEYS –March 2016
NEW CASES42INSPECTIONS COMPLETED143SM1
CITATIONS ISSUED0CEB0
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Engineering/Roads
Card SoundBridgeRepair Project
–Demolition of spalling areas underneath bridge and fender
system has begun. Additional required repair work to be discussed and prioritized by CEI,
Engineer of Record (EOR)and County staff during an onsite inspection at the end of April.
Card SoundToll Study
–HDR Engineering is conducting meetings with the Florida Turnpike
Enterprise and Transcore to obtain information and proposals from the entities to provide and
construct electronic tolling system and to process transactions when the toll is completed.
LakeSurpriseEstates Roadwayand DrainageImprovement Project
–. Contractor is
continuing work installing drainage structures. Project is 25% complete.
Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project –
EAC
Consulting, the highest ranked respondent is working on the project scopeto include aspects of the
Stock Island Livable Communikeys Plan. Upon completion they will submit with a cost proposal for
engineering design and permitting.
KeyLargo I Roadwayand Drainage Improvement Project
–Draft 90% plans provided to
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county on April 7. County staff reviewed and provided comments to EOR on April 28.
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda
Canal) Roadway and Drainage Improvement Project
–Engineer of Record’s surveyor was
onsite in April to perform site survey. Road Dept. staff marked existing drainage trenches within
project limits in order to have information captured in survey.
NoNameKeyBridgeRepair Project
–Project is complete and awaiting final closeout from
FDOT.
Pigeon Key Ramp RepairProject
–Conference call held with FDOT and consultant staff to
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review submittal to State Historical Preservation Office on April 1. Staff submitted a
Transportation Alternatives Program (TAP) grant application and a TDC grant application for
additional funds for construction and CEI work.
Sexton Cove Roadwayand Drainage ImprovementProject
–County advertised for bids; bid
opening date is May 26, 2016. Awaiting update from FKAA on anticipated completion date of
water line work.
Stock IslandRoadwayand Drainage Improvement Project
–staff held conference call with
engineer of record (EOR) in mid-April to review responses to 90% design comments and to
discuss direction for sea level rise adaptation. EOR is evaluating data and survey information to
determine adaptation strategy.
US 1Bayside PedestrianBridge
–Contractor is constructing gravity wall; contractor proposed
changes to the design to reduce cost. Changes are being review by the Engineer of Record and
CEI.
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9AvenueStock IslandDrainageProject
–Project complete. Awaiting submittal of electronic
record drawings.
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GrouperLane (KeyLargo)DrainageProject
–Project is complete. Awaiting submittal of
electronic record drawings by Engineer of Record so that project can be closed out.
Duck KeySecurityDistrict Cameras
–Electrical contractor has submitted plans to the building
department for permitting
Garrison Bight BridgeRepair Project
–Geotechncialroadway borings and bridge deck coring
is complete. Results are being reviewed by the Engineer of Record. EOR performed
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underwater inspection on April 13.
Sugarloaf Boulevard Bridge Replacement Project
–Engineer of record and environmental
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permit staff met with county on April 13to provide update on project. Staff provided updated
cost estimates to FDOT to obtain grant funding for construction and CEI phases of the project.
Awaiting confirmation from FDOT that funds have been programmed.
ROAD DEPARTMENT
Upper Keys
Buzz bar/chipper operation-20.9 miles.
Mowing operation-43.46 miles.
Trench drains installed-493 feet.
Trench drain material used-17 tons #57 rock used;75 tons #4 rock used.
Swales installed-140 feet installed.
Pothole repair-16 subdivisions,10 tons of cold patch used.
Sign Department-10 new signs installed;9 new posts installed; and,12 locates performed.
Trees removed-4 trees.
SUP edging and trimming -12 miles.
Sweeping operation-31 miles.
Material pick up-71.72 tons.
Safety meeting–April 27, 2016.
Trustee re-training–April 12, 2016.
Special Projects / Other Work
Drilledholes at Harry Harris Parkfor Parks& Beaches Departmentandworkedwith MCSO on
clean up at Salvation Army building.
Card Sound Report
Buzz bar operation-28 miles.
Mowing operation-22 miles.
Trash pickup–3,160 lbs.
Miles driven to pick up trash-110 miles.
Tolls Not Collected
April lifted because of heavy traffic-$5,000.00
April lifted because of fire on US1-$6,000.00
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$11,000.00
PROJECT MANAGEMENT / FACILITIES
Marathon Customs Facility
-Closeout
Senior Nutrition Center
-ILA to BOCC at May Meeting
Magnolia Street/Public Works
-Construction proceeding on schedule.
Harvey Government Center Paint
-Work 95% complete
Crawl Key Fire Academy
-Construction on hold while addressing corrections to the work
Higgs Beach-Atlantic Boulevard Relocation
-AE to provide 60% drawings next month
Jefferson Brown Comm Tower-
Navy considering proposal to rebuild Dredgers Key tower to from 165
to 220 feet
Bernstein Park-
Contract awarded to Burke Construction. Groundbreaking at lunch May BOCC
meeting
Cudjoe Fire Station
-AE RFQ recommendation to BOCC at May meeting
Plantation Key Government Center
-Responding to Islamorada Planning Department site plan review
comments. Four months into a 10-14 Month review process
Marathon Library
-In programming on schedule all parties participating. Programming report to BOCC
June Meeting
Transfer Stations-
Final review revisions. Permitting in May
Key West Light House-
Light House complete, Keepers Quarters complete in May. Additional scope added
Pigeon Key Roof
-Under construction
Key West CBP Facility-
Construction to begin this month
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CORRECTION FACILITIES
Routine maintenance and repair activities
Marathon Jail
Completed interior lighting retrofit
Stock Island Detention Center
Effected emergency repair of loading dock overhead door
With the help of Facilities and Roads, removed defective re-use water pressure pump and motor
Proposals were received for the HVAC Improvements-Stock Island Jail Complex project.
FACILITIES MAINTENANCE/PARKS & BEACHES
LOWER KEYS
Performed annualmaintenance activities on the Harvey Government Center air
conditioning chiller.
Replaced wind screens at the Higgs Beach tennis courts.
Repaired the Big Coppitt Fire Station garage doors and replaced air conditioning vents.
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Completed the replacement of carpet at the Elections offices located on the 1floor of the
Lester Building and Big Coppitt Fire Station.
Completed painting of the Key West Library auditorium interior, African Cemetery
fencing and handrails, picnic tables at Key West Pines Park, BayPoint Park and Astro
City, Higgs Beach handball court walls and Big Coppitt Fire Station interior.Started
exterior painting at the Big Pine Key Community Center.
Performed camera inspections and jet rod sewer line cleaning from the Higgs Beach
Restrooms to the sewer connection.
Submitted request to purchase for Wilhelmina Harvey and BayPoint Park picnic shelters
including concrete base slab and sidewalks.
Replaced the main BayPoint Park entrance sign.
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Continued installation of walkway LED lighting at theBig Pine Key Community Park.
Continued BayPoint Park lighting maintenance and LED conversion.
Started partition wall installation at aProject Management office in the Gato Building.
Repaired Higgs Beach seawall.
Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets.
Continued Bocce ball court repairs and repaired wood fencing at BayPoint Park.
Repaired culvert grating at Little Torch Key.
Repaired curb on Flagler Avenue.
Repaired floor at the Tax Collector’s office in the Harvey Government Center.
Repaired gate at wood fence enclosure located at Big Pine Key Fire Station.
Made concrete repairs at the Higgs Beach handball courts.
Installed a 6x6 post at Higgs Beach for IT equipment.
Performed extensive landscape maintenance atBlue Heron Park.
Repaired 2 inch main water supply line to Higgs Beach.
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Completed replacement of the Lester Building 1floor vinyl floor tile at the Elections
offices service counter area.
MIDDLE KEYS
Routine maintenance and repair activities
MarathonGovernment Center
Installed slip-stream dehumidifier for AHU-1A
Medical Examiner’s Office
Supported Project Management with replacement of chiller plant
UPPER KEYS
FLEET MANAGEMENT
Garage staff completed monthly safety training (Ladder Safety).
Three garages combined provided preventative maintenance and completed approximately 100
unit safety inspections.
Three garages combined opened and/or completed approximately 298 work orders.
Three garages combined processed and distributed approximately 9,500 gallons of unleaded
gasoline and 3,700 gallons of diesel fuel.
Received and processed 5 new Ford Escapes for various departments.
Processed 6 new Ram pick-uptrucks for variousdepartments.
Ordered 1 new Electric pick-up truck for Facilities Maintenance Department.
Processed monthly invoicing for not in-program units/agencies.
Processed monthly accounts payable invoices.
Processed accident repairs for various departments.
Processed factory recalls for various departments.
Prepared purchase package for 1 new minivan to replace TechnicalService unit determined a
total loss after being in accident.
Executed 2 new lease agreements; received 2 new copy machines for Key West and Upper Keys
garage offices.
Transferred 1 used pick-up truck for Big Pine Parks & Beaches use.
Re-activated and transferred 1 used crew pick-up truck for Upper Keys Facilities Maintenance.
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FleetMechanics and Road Department staff received training for operation and maintenance of
new front end loaders.
4 garage staff members received inmate training and certification.
Scheduled Factory Recall repair for new Upper Keys Night Hawk sweeper truck.
Received approval to dispose of 2 small riding tractors after being stripped of usable parts.
Began testing new emergency LED lighting for new right of way vehicles.
Began working with Upper Keys Facilities in order to begin PK garage enhancements.
(General clean-up, painting, tree trimming, outdoor overhead roof repairs, bathroom refurbishment,
new air compressor installation, safety lighting, security fencing, etc.).
Began working with Lower Keys Facilities in order to begin KW garage enhancements.
(General clean-up, painting, tree trimming, and expansion of customer services work area).
Began preparation for new vehicle/equipment surplus sale.
Began preparation for clean-up and proper disposal of obsolete and/or defective junk items.
Began working with TechnicalServices in order to properly dispose of obsolete Fleet computer
equipment.
Attended meeting in Marathon to be briefed on potential relocation of Marathon Garage.
Continuing pre-hurricane season preparation. (Garages/fuel facilities, specialty equipment,
generators, etc.).
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential solid waste and recycling
services.
Staff created a recycling reporting form for secondary metal recyclers, C&D recyclers,
self-haulers and contracted out of county recycling haulers. This form will help in
collecting quarterly, recycling that is being hauled out of Monroe County but not being
reported to FLDEP or Monroe County at this time. The form was submitted to Solid
Waste Management and the County’s Attorney for review. The form was approved for
use. Staff will have the form posted under the recycling section of the County’s website
for ease of access and use. Staff will also distributed directly to known and new found
recyclers as needed.
Staff got approval from Keys Lake Villa’s management company to add 12 recycling
carts at the complex allowing recycling for the first time at the Key Largo 110 unit
complex. Staff will provide recycling brochures for management to hand out to the
tenants and monitor their progress.
Staff met with Dee Dee Green (City of Key West), Greg Sullivan (Waste Management)
and Sean Krikorian of (Daily Plan It) to discuss America Recycles Day and the planned I
love Stock Island Festival. We are planning on working together and holding events on
two adjacent weekends that include a community wide clean-up, HHW and Electronics
collection with education booths, recycled art competitions a community fish fry and a
Mount Trashmore Hill climb race. Local Stock Island restaurants and businesses will
participate with fishing seminars, culinary classes; paddle board, Kayak, Jet Ski tours and
historical tours will all be included in this two weekend event. Staff will help by having
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informational booths promoting recycling, the collection of HHW and Electronic waste
and provide the necessary help to ensure recycling is provided for the community fish fry
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to be held at Bernstein Park. This event is to take place the weekends of November 19
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and 26.
Staff is working on a second webinar series on recycling in Monroe County for broadcast
on Recycle Florida Today for A Sustainable Tomorrow. Staff is focusing on how to
collect recycling tonnage not reported to Monroe County or FLDEP. Some examples
include road millings for reuse, used tire reclamation, concrete ground for sidewalks,
roadways, yard waste produced and mulch by private contractors. The webinar will take
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place on May 19.
Staff completed the installation of 24 new recycling carts at Casa Clara Condominiums
so 83 new units are able to recycle. Staff installed signage to the dumpster area to help
with proper recycling and provided county recycling brochures to each resident.
Staff is working on a recycling challenge competition between the Gato Building,
Marathon Government Center and the Murry Nelson Center. Staff will monitor and
weigh each facilities recycling over a period of time and each franchise solid waste hauler
has agreed to provide a prize to the winning facility. Staff plans to start the competition in
June.
Staff is working withFlorida Keys Electric Co-Op, Keys Energy and Infrastructure
Corporation of America, the companies that trim around all the power, phone lines and
state right of ways throughout the Florida Keys to account for the tonnage of yard waste
trimmings produce and how it is disposed of. Staff is working with these companies to
insure the tonnage is reported to Monroe County for use in its annual FLDEP solid waste
and recycling report. With reporting the amount that is mulched and reused for
landscaping, Monroe County will be able to claim the yard waste recycling credits
available by the FLDEP on the 2016 annual report and continue our increase towards
Monroe County’s 75% recycling goal.
Hazardous Material Department
Staff held six household hazardous waste (HHW)collections in April and accepted
material from 133 Monroe County residents and 8 businesses.
Staff transported 24 boxes of electronic waste weighing approximately 14,860 Ibs to
Electronic Recycling Center (ERC) and filled 15 boxes during this month.
Staff recycled approximately 280 lbs. of lead sealed batteries with Interstate; and
recycled 73 lbs. of rechargeable batteries with Call2Recycle.
Staff crushed 100 fluorescent, and mercury containing bulbs in house.
Our Hazardous and E-Waste Commercial Collection participants included: Salvation
Army, Waste Management, Near Shore Electricand Monroe County IT Department.
Staff accumulated one 55 gal. drum of aerosol cans.
Staff bulked 275 gal. of latex paints and 110 gal. of oil based paints for recycling.
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