Item I2-
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
June 15, 2016
Agenda Item Number: I.2
Agenda Item Summary #1651
BULK ITEM: DEPARTMENT:
Yes Planning/Environmental Resources
TIME APPROXIMATE:STAFF CONTACT:
Mayte Santamaria (305) 289-2500
N/A
AGENDA ITEM WORDING:
Approval of a resolution prioritizing local applications for the 2016
Transportation Alternatives Program (TAP).
ITEM BACKGROUND:
The Florida Department of Transportation (FDOT) opened the 2016
Transportation Alternatives Program (TAP) application cycle on February 5, 2016. The TAP is
federal funding available for non-motorized transportation that is administered through FDOT. As
part of the application review process, FDOT requires local priority rankings be approved by the
Monroe County Board of County Commissioners (BOCC). Two applications were received for
projects within Monroe County. FDOT deemed both projects technically eligible for funding. An
intergovernmental committee, consisting of representatives from Monroe County, City of Marathon,
and City of Key West, ranked the applications based on criteria found within the FDOT application.
The recommended prioritization of the 2016 applications is as follows:
1. Monroe County Pigeon Key Ramp Bridge- $1,000,000
2. City of Key West Bicycle and Pedestrian Master Plan Implementation Starter Kit- $235,000
Upon approval by the BOCC, the prioritized list will be transmitted to the FDOT for funding
consideration and inclusion in the FDOT 5- Year Work Program.
PREVIOUS RELEVANT BOCC ACTION:
May 20, 2015- Approval of staff recommendations for the 2015 TAP application cycle.
June 11, 2014- Approval of staff recommendations for the 2014 TAP application cycle.
August 21, 2013- Approval of staff recommendations for the 2013 TAP application cycle.
July 20, 2011-Approval of staff recommendations for the 2011 TAP application cycle.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
Approval
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DOCUMENTATION:
TAP Priority Reso
TAP Prioritization Staff Report
Final Overall Score
Individual Scores & Ranking
Notice of Transportation Alternatives Program Application Cycle 2016
2016 TAP Selection Criteria
2016 Monroe County TAP Application Pigeon Key
2016 Key West TAP Application Implementation Kit
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Mayte Santamaria Completed 05/24/2016 12:52 PM
Steve Williams Completed 05/27/2016 8:48 AM
Jaclyn Carnago Completed 05/27/2016 11:19 AM
Assistant County Administrator Christine Hurley Completed
05/28/2016 1:30 PM
Mayte Santamaria Completed 05/29/2016 2:08 PM
Kathy Peters Completed 05/31/2016 10:43 AM
Board of County Commissioners Pending 06/15/2016 9:00 AM
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MEMORANDUM
Monroe County Planning & Environmental Resources Department
We strive to be caring, professional, and fair
To: Monroe County Board of County Commissioners
Through: Christine Hurley, AICP, Assistant County Administrator
Mayté Santamaria, Sr. Director of Planning & Environmental Resources
From: Mitzi Crystal, AICP, PTP, Transportation Planner
Date: May 12, 2016
Subject: Prioritizing of applications received as part of the 2016 Transportation Alternatives
Program.
BOCC Meeting: June 15, 2016
Background:
Historically, the Florida Department of Transportation (FDOT) District 6 opens an application cycle
for Transportation Alternative Program (TAP) funding when federal funds are available to local
governments to fund improvements that create alternatives to transportation for the non-motorized
user. TAP is federal funding for programs and projects defined as transportation alternatives, which
includes planning, design or construction of on and off-road pedestrian and bicycle facilities,
infrastructure projects for improving non-driver access to public transportation and enhanced mobility,
and similar projects. The process for obtaining TAP funding for transportation projects is a competitive
in nature. Proposed projects are evaluated and ranked based on a specific set of criteria developed by
FDOT. Part of the criteria includes local prioritization. Monroe County is an area outside of a
Metropolitan Planning Organizations (MPO) therefore; the county is responsible for establishing
priorities for projects within the Florida Keys. Subsequently, all application submitted by jurisdictions
within Monroe County must be evaluated and ranked by the Monroe County Board of County
Commissioners. A committee consisting of representatives from Monroe County, City of Marathon,
and City of Key West, reviewed the applications submitted for consideration and ranked the
applications based on criteria found within the FDOT application
This year, FDOT invited the local jurisdictions to submit applications for projects that could be
expected between Fiscal Years 2018-2021. Two applications were submitted for local prioritization. A
summary of each project follows.
2016 TAP Applications
City of Key West Bicycle and Pedestrian Master Plan Implementation Starter Kit
2016 TAP Request: $235,000
Previous Awards: $0
Jurisdiction Match: $0
Total Project Cost $235,000
ϭ
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The City of Key West requests $235,000 to implement the City of Key West Bicycle & Master Plan
when completed in 2017. The City anticipates the need for funding to implement parts of the plan right
away rather than shelving the plan. The City proposes to purchase and install bicycle and pedestrian
counters, implement the design and construction of a bicycle and pedestrian wayfinding and signage
system, provide infrastructure improvements and bicycle parking as well as provide bike share
infrastructure.
Pigeon Key Ramp
2016 TAP Request: $1,000,000
Previous TAP Awards: $1,000,000 (2015)
Jurisdiction Match: $94,000
Total Project Cost $2,094,000
Monroe County requests $1,000,000 for the rehabilitation and substantial replacement of the 23 span
st,
and emergency vehicles. FDOT awarded $1,000,000 in TAP funds to the project during the 2015
application cycle. Since the award the design criteria were changed to match the design standards used
on the Old Seven Mile Bridge, especially the design must now accommodate emergency vehicles.
Therefore, additional funds are requested to cover the increase in construction cost and construction
and engineering inspection services.
Review
Both projects were determined eligible for funding by FDOT. Following this determination,the
projects were ranked by an intergovernmental committee that included a representative from the City
of Key West, City of Marathon, and Monroe County. The applications were ranked based on the six
criteria provided below by each member of the committee.
1. Demonstrating how the project will improve safety for bicycle riders and/or pedestrians
2. Improving intermodal transportation linkages, including those that will provide access to transit
stations and/or facilities
3. Contribution to mobility enhancement or community development for disadvantaged groups (i.e.
children, the elderly, the poor, those with limited transportation options, and the disabled)
4. Contribution to local funding or the completion of previous phases of project development
5. Improving neighborhood or community quality of life, improving environmental air, noise,
water quality, and/or reducing the need for single occupancy vehicle trips
6. Evidence of community support, including minutes of public meetings, newspaper clippings,
petitions, letters of support from local business owners, property owners, nonprofit organizations,
political leaders and other groups
7. Prioritization:
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b) Monroe County Projects up to 15 points awarded for: top priorities identified by the
Department
The overall score is based on a 100 point scale. Each jurisdiction member scored each project based on
the 6 criteria listed above, assigning points as allowed for each measure. This accounted for 85 point.
In accordance with criteria number seven the Monroe County Planning and Environmental Resources
Director assigned the remaining 15 points. The same six criteria used individually were assigned a
value, which totaled 15 points. The final score for number seven scored by the Planning Director was
then added to the individual scores from each committee member. The total scores from each member
were averaged.
Recommendation
The Monroe County Pigeon Key Ramp Bridge received an overall average score of 85.7 and the City
of Key West Bicycle and Pedestrian Master Plan Implementation Starter Kit received an overall
average score of 84. The Bicycle and Pedestrian Master Plan Implementation Starter Kit scored
slightly lower based on the lack of a local match and lack of evidence provided in the application for
community support. Based on the average score and discussion, the rankings were finalized by the
committee. The recommended prioritization of the 2016 TAP application cycle is as follows:
1. Monroe County Pigeon Key Ramp Bridge- $1,000,000
2. City of Key West Bicycle and Pedestrian Master Plan Implementation Starter Kit- $235,000
Upon approval of the resolution by the BOCC, the prioritized list will be transmitted to FDOT to be
included as part of the agency application review process. If selected for TAP funding the projects will
be included in the FDOT District Six 2017/2018-2021/2022 Five Year Work Program.
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FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT VI
TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
SELECTION AND PRIORITIZATION CRITERIA
2016 CYCLE
APPLICATION SUBMITTAL PROCESS SCHEDULE:
TAP Workshop:
Miami Dade MPO Agencies: Wednesday February 17 at 10:00AM in the CITT Conference
th
Room, 10 Floor, 111 NW First Street, Miami 33128.
Monroe County Agencies: Monday February 22 at 10:00 AM in BOCC Meeting Room Second
Floor, Marathon Government Center, 2798 Overseas Highway, Marathon, FL 33050.
Pre-application meetings to review project scope, limits and potential eligibility, environmental, permitting
and other issues with FDOT staff: Schedule as soon as possible but no later than March 31.
Application deadline: 5:00 p.m. April 1, 2016
ACTIVITY STARTING ENDING
1 CALL FOR APPLICATIONS February 5, 2016
2 MPO AGENCY APPLICATION WORKSHOPFebruary 17, 10:00 AM
3 PRE-APPLICATION MEETING February 8 March 31
4 APPLICATIONS DEADLINE April 1, 5:00 PM
5 AGENCY PRESENTATIONS (TENTATIVE) May 30 June 10
APPLICATION SUBMITTAL INSTRUCTIONS:
Miami-Dade County: send one (1) original Application and ten (10) hard copies to David Henderson at the MPO
address below AND one (1) electronic copy of each application to: aiah.yassin@dot.state.fl.us and
alfredo.reyna@dot.state.fl.us
Monroe County: send one (1) electronic or disc copy and five (5) hard copies to Mitzi Crystal at the Monroe County
address below.
MIAMI DADE COUNTY MPO MONROE COUNTY
David Henderson, TAP Coordinator Mitzi A. Crystal, AICP, PTP, Transportation Planner
Miami-Dade County MPO Planning & Environmental Resources Department
111 NW First Street, Suite 920 2798 Overseas Highway, Suite 400
Miami, FL 33128-1999 Marathon, Florida 33050
Office: (305)375-1647 Office: (305) 289-2523
Email: dhenderson@miamidadempo.org; Email: Crystal-Mitzi@MonroeCounty-FL.Gov
The Application package, consisting of the completed application form and attachments may not exceed 15 pages,
double or single sided. Attachments, Exhibits, Typical Sections, Plans and, letters of support can be included in a
separate Appendix and will not be counted against this 15 page limit. The Application should include a report of all
previous funding awards and the status of the each project. This report will not count against the 15-page limit.
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FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT VI
TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
SELECTION AND PRIORITIZATION CRITERIA
2016 CYCLE
ELIGIBLE CATEGORIES FOR TAP PROJECTS 1
A.Construction, planning, and design of on-road and off-road trail facilities for pedestrians, bicyclists, and other
non-motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle
signals, traffic calming techniques, lighting and other safety-related infrastructure, and transportation projects
to achieve compliance with the Americans with Disabilities Act () of 1990
ADA
B.Construction, planning, and design of infrastructure-related projects and systems that will provide safe routes
for non-drivers, including children, older adults, and individuals with disabilities to access daily needs.
C.Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non-motorized
transportation users
D.Construction of turnouts, overlooks, and viewing areas
E.Inventory, control, or removal of outdoor advertising
F.Historic preservation and rehabilitation of historic transportation facilities
G.Vegetation management practices in transportation rights-of-way to improve roadway safety, prevent against
invasive species, and provide erosion control
H.Archaeological activities relating to impacts from implementation of a transportation project eligible under title
23 of the US Code
I.Planning, designing or constructing boulevards and other roadways largely in the right-of-way of former
Interstate System routes or other divided highways
J.The Safe Routes to School (SRTS) program
K.Any environmental mitigation activity, including pollution prevention and pollution abatement activities and
mitigation to:
a.address storm water management, control, and water pollution prevention or abatement related to
highway construction or due to highway runoff, including activities described in 23 U.S.C. 133(b)(11),
328(a), and 329; or
b.reduce vehicle-caused wildlife mortality or to restore and maintain connectivity among terrestrial or
aquatic habitats
ELIGIBLE PROJECT SPONSORS
Transportation Alternatives applications must be submitted by a sponsor that is a recognized government body or
agency with the ability to enter into a binding contract with the State of Florida. Eligible sponsors are: a municipal
government, a county government, a state agency, a federal agency, or an Indian Tribal Council.
GENERAL CRITERIA FOR SELECTION
No more than $1 million of TAP funds will be awarded to any single project in any single application cycle, and no
1.
more than $3 million dollars of TAP funds will be awarded to any single project. Applicants whose project costs will
exceed $1 million must demonstrate that they have the additional funds to complete the project.
No more than 3 applications per department is allowed to be submitted. If your agency is submitting more than one
2.
ority and needs.
REVIEW PROCESS:
1
Please use FHWA Guidance for more information on eligibility https://www.fhwa.dot.gov/map21/guidance/guidetap.cfm
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FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT VI
TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
SELECTION AND PRIORITIZATION CRITERIA
2016 CYCLE
Miami-Dade County: Monroe County:
FDOT Technical Review of applications for
FDOT Technical Review of applications for project
project feasibility (process shown below)
feasibility (process shown below)
Results sent to MPO for Project Committee
Results sent to Monroe County to review and rank
review and ranking
projects.
Presentation of priority projects to the FDOT
Presentation of ranked priority projects to FDOT Scoping
Scoping Committee
Committee for final selection and recommendation to the
Approval of MPO program priorities
Monroe Board of County Commissioners (BOCC).
of priority projects to program
Work Program.
FDOT TECHNICAL REVIEW (100 points):
FDOT will use the following criteria to evaluate the Project Feasibility of each application prior to project ranking:
ŵƉŚĂƐŝƐŝƐƉůĂĐĞĚŽŶĂĐĐƵƌĂĐLJĂŶĚĚĞƚĂŝůĨŽƌ͗ƉƌŽũĞĐƚƐĐŽƉĞ͕ƐĐŚĞĚƵůĞ͕ĚĞƚĂŝůĞĚĐŽƐƚĞƐƚŝŵĂƚĞ͕ĂŶĚƌĞĂĚŝŶĞƐƐƚŽƉƌŽĐĞĞĚ
dŚĞĨŽůůŽǁŝŶŐŵƵƐƚďĞŝĚĞŶƚŝĨŝĞĚŝŶLJŽƵƌĂƉƉůŝĐĂƚŝŽŶ͗ZŝŐŚƚͲŽĨͲtĂLJŶĞĞĚƐĂŶĚƐƚĂƚƵƐ͕ŝŶĐůƵĚŝŶŐĞĂƐĞŵĞŶƚƐ͕
ĞŶǀŝƌŽŶŵĞŶƚĂůĂŶĚĐƵůƚƵƌĂůƌĞƐŽƵƌĐĞĂŶĂůLJƐŝƐĂŶĚƉĞƌŵŝƚƚŝŶŐƌĞƋƵŝƌĞŵĞŶƚƐ͘
The District VI Scoping Committee evaluates applications using the following criteria (100 points):
Up to 50 points awarded for: ability to implement the project, status of project design/implementation plan and
1.
production scheduling including all permitting
Up to 25 points awarded for: project cost estimating based upon the level of detail provided ranging from order of
2.
magnitude estimates to an opinion of probable costs using unit prices, including estimates for required professional
services
Up to 20 points awarded for: current and past performance administering and delivering Transportation
3.
Enhancement /TAP funded/LAP projects; timely and accurate project invoicing practices, and ability to meet project
schedules.
Up to 5 points awarded for attending the pre-application meeting with the necessary information to do a
4.
preliminary evaluation of the project.
FDOT Technical Evaluation results are forwarded to the MPO Review Committee, or to Monroe County.
COUNTY AGENCY PROJECT EVALUATION (100 points):
Up to 15 points awarded for: demonstrating how the project will improve safety for bicycle riders and/or pedestrians
1.
Up to 15 points awarded for: improving intermodal transportation linkages, including those that will provide access to
2.
transit stations and/or facilities
Up to 15 points awarded for: contribution to mobility enhancement or community development for disadvantaged
3.
groups (i.e. children, the elderly, the poor, those with limited transportation options, and the disabled)
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FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT VI
TRANSPORTATION ALTERNATIVES PROGRAM (TAP)
SELECTION AND PRIORITIZATION CRITERIA
2016 CYCLE
Up to 10 points awarded for: contribution to local funding or the completion of previous phases of project
4.
development
Up to 15 points awarded for: improving neighborhood or community quality of life, improving environmental air,
5.
noise, water quality, and/or reducing the need for single occupancy vehicle trips
Up to 15 points awarded for: evidence of community support, including minutes of public meetings, newspaper
6.
clippings, petitions, letters of support from local business owners, property owners, nonprofit organizations, political
leaders and other groups
Prioritization:
7.
a)Miami-Dade County Projects - up to 5 points awarded for:
Transportation Advisory Committee (CTAC), Bicycle/Pedestrian Advisory Committee (BPAC), and Transportation
Aesthetics Review Committee (TARC). Each committee will score 5 points (a maximum total of 15 points)
b)Monroe County Projects up to 15 points awarded for: top priorities identified by the Senior Director of Monroe
ent
FDOT PROJECT PRESENTATIONS (100 points):
Project presentations are scheduled for the MPO and Monroe County ranked projects. The District VI Scoping
Committee scores each project up to 100 points.
Up to 25 points awarded for: MPO and Monroe County agency prioritization. The top ranked project from each county
agency receives 25 points, the second ranked receives 24 points, the third ranked receives 23 points, etc. The final
ranking is submitted to the MPO TAP Coordinator and to Monroe County for Board Approval. All applicants will be
notified of the results.
PROJECT IMPLEMENTATION
Projects prioritized in this funding cycle are programmed into the FDOT 5-Year Work Program. Project sponsors work
with FDOT to execute project funding agreements in a timely manner.
Project sponsors must enter into a Local Agency Program (LAP) agreement with FDOT prior to the start of any work
for which they wish to be reimbursed. The LAP will control the project funding process. Funds spent by the sponsor
before execution of a LAP Agreement cannot be reimbursed by FDOT. LAP projects must meet federal requirements,
standards and rules and procedures governing federally funded transportation projects, including right-of-way
certification, environmental review and Americans with Disabilities Act (ADA) compliance. Local Agency Program
information can be found at: www.dot.state.fl.us/projectmanagementoffice/lap/.
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86%274368%8-32%08)62%8-:)7463+6%1%440-'%8-32*36*-7'%0=)%6
2016 Application Cycle
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PROJECT SPONSOR: Monroe County BOCC
WEBSITE: monroecounty-fl.gov
CONTACT PERSON: Debra London TITLE: Project Manager, Engineering Services
ADDRESS: 102050 Overseas Hwy, Suite 229 CITY / STATE / ZIP: Key Largo, FL 33037
PHONE: 305-453-8754 EMAIL: London-Debra @monroecounty-fl.gov
AGENCY LAP CONTRACT ADMINISTRATOR: Judith Clarke, P.E.
TITLE: Director Engineering Services EMAIL: Clarke-Judith@monroecounty-fl.gov
PHONE: 305-295-4329
DATE OF PRE-APPLICATION MEETING: March 14, 2016
1
Not LAP certified
Currently LAP Certified / LAP certification date: 3/11/2009
Seeking Project Specific Certification
I certify that I have a copy of the LAP Manual and District VI LAP Guide
&463.)'8-2*361%8-32
1. PROJECT TITLE: Pigeon Key Ramp Repair
PROJECT LOCATION: Old 7 Mile Bridge and Pigeon Key
ROADWAY NAME AND/OR NUMBER: Monroe County Pigeon Key Ramp Bridge #904480
PROJECT BRIEF DESCRIPTION: Rehabilitation and substantial replacement of
a 23 span timber, concrete and
ramp bridge to Pigeon Key Island to accommodate pedestrians, bicyclists and an SU2 vehicle in order to
steel structure
conform to FDOT repair standards for the Old Seven Mile Bridge. The initial FDOT TAP award in the 2015 cycle of
$1,000,000 was intended to fund design and construction of repairs so that ramp could accommodate pedestrians,
bicyclists and a light tram. Subsequently, an agreement was reached to repair a portion of Old Seven to accommodate
an SU2 design vehicle (emergency vehicles) and therefore the design criteria for the ramp was changed to conform to
this FDOT requirement. This application is for an additional $1,000,000 to fund the increase in construction and
construction and engineering inspection (CEI) services costs.
1
All Agencies will be recertified according to the Local Agency Program Manual Chapter 2, for more details
http://www.dot.state.fl.us/programmanagement/LAP/Current/CHAPTER%202_2015.pdf
Page 1 of 7
Revised: February 2016
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Select the Transportation Alternative activity that the proposed project will address. Please select one activity that
represents the majority of the work proposed. Eligible activities must be consistent with details described under 23
U.S.C. 101(a) (29) and 213(b). (.)
Note: selecting more than one activity does not ensure or increase eligibility
1. Construction of on-road and off-road trail facilities for pedestrians, bicyclists, and other non-motorized forms
of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming
techniques, lighting and other safety- related infrastructure, and transportation projects to achieve compliance with
the Americans with Disabilities Act of 1990
2. Construction, planning, and design of infrastructure-related projects and systems that will provide safe routes or
for non-drivers, including children, older adults, and individuals with disabilities to access daily needs
3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non-motorized
Transportation users
4. Construction of turnouts, overlooks, and viewing areas
5. Community improvement activities, which include but are not limited to:
a) Inventory, control, or removal of outdoor advertising
b) Historic preservation and rehabilitation of historic transportation facilities
c) Vegetation management practices in transportation rights-of-way to improve roadway safety, prevent
against invasive species, and provide erosion control
d) Archaeological activities relating to impacts from implementation of a transportation project eligible
under Title 23
6. Any environmental mitigation activity, including pollution prevention and pollution abatement activities and
mitigation to:
a) Address storm water management, control, and water pollution prevention or abatement related to
highway construction or due to highway runoff, including activities described in sections 133(b)(11), 328(a),
and 329 of Title 23; or
b) Reduce vehicle-caused wildlife mortality or restore and maintain connectivity among terrestrial or
aquatic habitats
7. SRTS program-eligible projects and activities listed in section 1404(f) of the SAFETEA-LU:
a) Infrastructure-related projects
b) Non-infrastructure-related projects
c) Safe Routes to School Coordinator
d) An SRTS application is attached this application - mandatory
2
8. Planning, designing, and constructing boulevardsand other roadways largely in the Right-of-Way of former
Interstate System routes or other divided highways
2
A boulevard is defined as a walkable, low speed (35 mph or less) divided arterial thoroughfare in urban environments designed to carry both through and local
traffic, pedestrians and bicyclists. Boulevards may be long corridors, typically four lanes but sometimes wider, serve longer trips, provide pedestrian access to land,
may be high ridership transit corridors, are primary emergency response routes and use vehicular and pedestrian access management techniques. Curb parking is
encouraged.
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Revised: February 2016
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(463.)'8()8%-07
1.Roadway Classification
State Roadway Federal Aid Roadway
Local Roadway Other
2.Project Termini
Begin: Pigeon Key End: Old 7 Mile Bridge Project Length: 262 feet
3.Provide a detailed description of the Scope of Work:
The project includes engineering design and permitting
services,construction and construction engineering and inspection services for repairs to Monroe County bridge #
904480, the Pigeon Key ramp. The ramp is a 23 span timber, concrete and steel structure that connects the Florida
Project documents
have been uploaded and reviewed in FDOT ERC system.
Conceptual plans are attached to this application, if available
(scope.pdf)
A more detailed scope of work is attached
(detailed scope.pdf)
Typical section drawings attached
(typical section.pdf)
Location map and aerials attached (required)
4.Describe the project's existing Right-of-Way ownerships. Identify when the Right-of-Way was acquired and how
ownership is documented (i.e. plats, deeds, prescriptions, certified surveys, easements) Deeded to Monroe County
September 4, 1954 by Overseas Road and Toll District
No Right-of-Way acquisition is proposed
Attached is documentation of any Right-of-Way acquisition or ownership documentation
(RPW.pdf)
5.Is Right-of-Way acquisition proposed? Yes No
a)If yes, describe the proposed acquisition, including expected fund sources, limitations on fund use or availability,
3
and who will acquire and retain ownership of proposed Right- of-Way:
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
b)Will temporary construction easements be required? Yes No
If yes, please describe:
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
6.Are there any Design Plans for the project? Yes No
If yes, are Design Plans updated to Current Standards and Existing Conditions? Yes No
a)What are the dates of the Design Plans? Bridge Development Report in ERC, 60% plans will be available for FDOT
review 5/25/16
b)Who is the Engineer of Record? Provide contact information: Metric Engineering, Doug Ruggiano 305-235-5098
7.What is the Project Schedule? attached
The schedule should include, at a minimum, consultant acquisition, plan preparation, environmental analysis and report
.
preparations, plans submittal, FDOT review of project documents and permit acquisitionsůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
A detailed project schedule is attached (required)
(project schedule.pdf)
8.Identify any permits that might be required: USACOE, SFWMD, USFWC, FKNMS (Interagency meeting held on
February 18, 2016, Metric anticipates submitting applications on 6/16/16)
Please attach any copies of obtained permits
3
All right-of-way acquisitions must comply with State and Federal rules, regulations and procedures.
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9.Attach a detailed cost estimate, broken down into FDOT typical pay items, to allow for verification of eligible
4
project costs. Estimates must be prepared by a Professional Engineer using FDOT Basis of Estimates Manual
A detailed cost estimate is attached
(Cost_Estimate.xlsx)
))2:-6321)28%0):%09%8-32
Coordination with the Federal Highway Administration and the State Historic Preservation Officer will be required by
Section 106 of the National Historic Preservation Act.
1.Does your Agency have a historic preservation planner? Yes No
If yes, please provide contact information: Search subconsultant to Metric
2.Is your proposed project located within or adjacent to a locally designated historic property or a National Register
of Historic places-listed historic site? Yes No
If yes, have any historic properties/places received Florida Department of State
Yes No
Historic Preservation Grant funds? Attach any preservation agreements,
covenants, or easements related to these properties.
3.Are any archeological sites or Native American sensitive sites or areas located within or adjacent to your project?
Yes No
If yes, please describe:
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
4.Has there been any outside coordination with any Federal or State Agencies for this project?
Yes No
If yes, please provide documentation and describe: Interagency meeting held February 18, 2016
5.Are there any parks, recreation areas or wildlife or waterfowl refuges? Yes No
If yes, please describe: kayaking provided for persons staying on island
6.Are there any navigable waterways? Yes No
If yes, please describe: channels west of the City of Marathon, Atlantic Ocean, Florida Bay
7.Does the project have any wetland impacts ? Yes No
If yes, will wetlands mitigation be needed? Yes No
If yes please describe:
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
8.What level of floodway or floodplain involvement is expected? Please describe: According to GIS FIRM Flood
Hazard layers, the site is designated as -year floodplain. The
proposed project will not alter the floodplain or exacerbate flooding conditions compared to existing conditions, and
no habitable structures are proposed as part of this project.
9.Is there a potential for protected species/ critical habitat involvement? Yes No
4
Use the following links to access the Basis of Estimates Manual as well as historical cost information for your area:
http://www.dot.state.fl.us/programmanagement/Estimates/BasisofEstimates/BOEManual/BOEOnline2016DRAFT.shtm
http://www.dot.state.fl.us/specificationsoffice/Estimates/HistoricalCostInformation/HistoricalCost.shtm
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If yes, please describe: note: The project does not lie within designated critical habitat for any species. Marine listed
species including sea turtles, smalltooth sawfish, and Florida manatee, as well as elkhorn, staghorn, star, and pillar coral
may occur within the open water area adjacent to the project site, which may be utilized for temporary barge staging.
Based on field surveys and construction protection provisions, no impacts to threatened or endangered species are
anticipated for this project.
10.What level of contamination involvement is expected? Minimal/none. There is one FDEP-listed contaminated site
(Facility ID: 9103177) which is designa
corner, immediately north of the old-7 bridge, and not in relatively close proximity to the proposed work, staging, or
access areas associated with the ramp scheduled for replacement.
11.Are there noise sensitive areas? Yes No
If yes, please describe: note: The project does not provide additional capacity for motorized vehicles or change the
existing alignment of the roadway, which does not accommodate through-traffic and will primarily be utilized for
pedestrians and catering, maintenance, emergency, and official tour vehicles for access to the island.
*463.)'8-140)1)28%8-32-2*361%8-32
Attach documentation requested below as Exhibits to this application. List Exhibits here: A. Project Schedule, B.
Location Map, C. FDOT Correction Letter, D. Bridge Report Excerpts, E. Public Support, F. Old Seven Agreement
1.Which project phases are included in this funding request?
Planning Activities Project Development & Environment
Study Preliminary Engineering/Final Design Plans Construction
Construction Engineering & Inspection (CEI)
2.Are there any related project work phases that are already complete or currently underway? Please describe:
research and design underway by Metric Engineering
This is not a phased project
Previous phases of this project were constructed as LAP projects or JPA using FM numbers: 436566-1
3.What is the proposed method of acquisition for Construction phase of the project?
Design Bid Build Lowest Bidder Design Build
Other- Please explain
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
Who is proposed to execute the following tasks of the project? Check all applicable boxes:
PLANNING PD&E DESIGN ROW CEI
Consultant Consultant Consultant Consultant Consultant
FDOT FDOT FDOT
Note: The Design consultant and Construction Engineering & Inspection (CEI) consultant shall not be the same if Federal funds are granted and
5
used for either phase - Refer to Chapter 18 of the LAP Manual requirements regarding the use of consultants.
4.Have any public awareness activities or community meetings been held? Yes No
If yes, please describe and provide supporting documentation: see attachment E Public Support.
5
Refer to LAP manual at
http://www.dot.state.fl.us/programmanagement/LAP/LAP_TOC.shtm
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5.Is there public and/or private support for the project, for example: petitions, written endorsements, resolutions,
letters of support, etc.)? Yes No
If yes, please describe and provide supporting documentation: see attached media and county resolution 060-2014
agreement for rehabilitation of Old 7 Mile Bridge.
6.What is the proposed maintenance and ownership responsibilities for the project when completed? Please
describe: structure #904480 is owned and maintained by Monroe County and will remain so.
7.Are local funds being applied to the project? Yes No
If yes, explain the flexibility of those funds: County will apply for Tourist Development Council (TDC) grant funds if
project qualifies
8.Is there any other specific implementation information that should be considered? Yes No
If yes, please describe and provide supporting documentation: existing FDOT LAP agreement ARQ41 and funding
allocation of $1,000,000
+'378)78-1%8)
1.Provide a summary of estimated costs for the work being proposed
A detailed project cost estimate must be attached to this application
6
$
Planning Activities
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
$
Project Development & Environment Study
ůŝĐŬŚĞƌĞƚŽĞŶƚĞƌƚĞdžƚ͘
$205,960
Preliminary Engineering/ Final Design Plans for major improvements
$included
Environmental Assessment
(for minor improvements, including Programmatic & Type 1 Categorical Exclusions
$included
Permits ( including application fees, mitigation and permit acquisition work)
$1,648,214
Construction
$240,000
Construction Engineering and Inspection activities
7$
Other (describe)
Total Estimated Cost2,094,174
$
PROJECT FUNDING
2.
TAP FUNDS REQUESTED $ 1,000,000 PERCENT TAP FUND 91.4%
LOCAL FUNDS ALLOCATED$ 94,174 PERCENT LOCAL FUND8.6 %
TOTAL AM0UNT $ 1,094,174 TOTAL % ALLOCATION 100 %
REQUESTED
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Please use FDOT Basis of Estimates Manual for your proposed project Basis of Estimates Manual
http://www.dot.state.fl.us/programmanagement/Estimates/BasisofEstimates/BOEManual/BOEOnline2016DRAFT.shtm
7
FDOT does not allow programming for contingency costs. Any contingency costs should be accounted for using local funds.
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Attachments
A. Project Schedule
B. Location Map
C. FDOT Correction Letter
D.Bridge Report excerpts
E. Public Support
F. Old Seven Agreement
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Attachment A
Project Schedule
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Pigeon Key
US Hwy 1
mile marker
45
£
¤
1
US Hwy 1
mile marker
46
(City of Marathon
this direction)
£
¤
1
Miles
00.050.10.20.30.40.5
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Pigeon Key Ramp Rehabilitation
Bridge Development Report
Prepared For
:
Monroe County
Engineering Department
1100 Simonton Street
ey West, Florida33040
K
Prepared By:
Metric Engineering, Inc.
th
13940 SW136Street, Suite 200
Miami, FL 33186
Douglas Ruggiano, P.E.
December17, 2015
FL. Lic. No. 51497
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1.0 EXECUTIVE SUMMARY
J
ustification for the rehabilitation/replacement of the existing Pigeon Key Ramp has been
thoroughly documented. See available information in Section 1.5 of this report.
The basic objective of this project is to provide safe access from the Old Seven Mile Bridge to
Pigeon for pedestrian and vehicularuse. Although the ramp will be primarily utilized by
pedestrian traffic, the rehabilitated structure shall be load rated for the AASHTO SU2 vehicle.
Monroe County is the maintaining agency and is responsible for approval of the proposed
rehabilitation, however; since this is a LAP funded project, the project is subject to review and
acceptance by FDOT as well.
D
ue to the extent of timber decay and deterioration coupled with the load rating requirements, all
superstructure and substructure timber components within spans 2 through 23 require
replacement with new timber members. The proposed new timber member sizes have been
selected based on required strength and availability.Span 1 superstructure and substructure
components require rehabilitation to remain in service.
This Bridge Development Report (BDR) includes justification for the rehabilitation of existing
span 1 along with the replacement of supporting components within spans 2 through 23 with
three possible design alternatives.
Considerable effort was dedicated to determine the most cost effective type of replacement
structure for spans 2 through 23. Professional Service Industries, Inc. (PSI) prepared the report
th
, 2015. Keith & Associates performed the as-built
of subsurface exploration dated December 9
survey of existing foundations. Manny Vera & Associates performed the 3D scan survey of the
structure to establish existing applicable geometric data. SEARCH Consultants performed the
historical resource assessment and Metric Engineering, Inc. (MEI) performed the structural and
environmental assessments.
Based on results from our investigations and subsequent analysis, the following three alternatives
were contemplated:
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Alt 1: Rehabilitate Span 1 & Replace Spans 2 through 23 with Timber Construction to
Closely Resemble Original Aesthetics and Geometry.
This alternative requires the painting of structural steel components associated with span 1,
minor concrete restoration along the deck top of span 1 and piers 1 and 2 foundations, the
complete removal of all timber members (railings, deck, curb, girders, cap, columns and
bracings, retrofit of 61 existing pyramid shaped concrete footers, replacement of existing timber
rail with new upgraded timber railsystem to comply with pedestrian safety requirements,
replacement of timber bracing with new timber sections of equal size, replacement of timber
deck with glulam timber section planks of the same height and width, replacement of timber
girderswith specially designed glulam timbers of similar width but increased height,
replacement of timber cap and columns with specially designed glulam timbers with increased
width and height dimensions. The main advantage of this alternative is that it resembles the
original constructionand preserves this historic resource. The disadvantage of this alternative is
the high expected maintenance costs associated with timber construction in an extremely
aggressive environment.It is important to note that consideration was given to the use of
reinforced plastic (RFP) timbers, however; due to preliminary cost estimates being double that of
timber construction and the fact that the material reduces historic significance; plastic timbers
were eliminated from this study.
Alt 2:Rehabilitate Span 1 & Replace Spans 2 through 23 with a (2)-120ft long
Prefabricated Steel Truss Spans.
This alternative requires the same rehabilitation to span 1 as well as the complete removal of
timber components as specified in Alt 1. This alternative utilizes two (2) prefabricated 120ft
long x 12ft tall steel trusses supported by three (3) concrete piers on shallow spread footings.
Falsework would be required to support the south end of span 1 during the construction of
intermediate pier 2. In addition, a mobile concrete mixing plant would need to be set up on site
for the construction of the three concrete piers. This alternative has the highest initial cost but
lower anticipated future maintenance coststhan Alt 1.Themain advantage to this alternative is
the speed in which the structure can be assembled. Although the architecture does not preserve
the historic resource, it will resemble Henry Flagler’s Pratt style Bahia Honda steel truss bridge
that goes from Bahia Honda Key to Spanish Harbor Key. The disadvantages of this alternative
are the initial cost and elimination of the original structure’s historic significance to the island.
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Alt 3:Rehabilitate Span 1 & Replace Spans 2 through 23 with Mechanically Stabilized
Earth (MSE) Walls.
This alternative requires the same rehabilitation to span 1 as well as the complete removal of
timber components as specified in Alt 1. This alternative utilizes MSE wall construction to
retain fill required to ramp the grade separation between the end of span 1 and Pigeon Key grade
elevation. The main advantage of this alternative is that it has the lowest initial and future
maintenance costs. Additional aesthetic enhancements such as a mural style rendering of the
overseas railroad or other appropriate monuments can also be provided along the exterior face in
an effort to pay tribute to Florida Keys history.The disadvantage of this alternate elimination of
the original structure’s historic significance to the island.
All the alternatives studied considered the utilization of shallow foundations in accordance with
the findings and assessment specified in the subsurface exploration report prepared by PSI. In
addition, the estimated costs for each alternative accounted for site specific conditions and
associated logistics required for the construction of each alternative.
Summary of Alternative Structures Costs
AlternativesDescriptionCostCost/SF%
1Replace in Kind $1,648,214 $297 1.13
2Steel Truss $2,078,622 $381 1.43
3MSE Wall $1,450,565 $269 1.0
The recommended alternative for construction is Alt. 1 which is considered the most
he recommended alternative for construction is Alt. 1 which is considered the most
T
aesthetically appropriate for Pigeon Island.
aesthetically appropriate for Pigeon Island
.
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APPENDIX B
Construction CostAnalysis (Alternate 1)
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PIGEON KEY RAMP REHABILITATION PROJECT
ALTERNATIVE COST MATRIX
BRIDGE
ALTERNATIVEDESCRIPTIONAREAESTIMATED COSTCOST/SF
(SF)
a.Rehabilitate Span 1
b.Replace all timber components associated with
15,557$1,648,214$296.61
spans 2 through 23
c.Retrofit Existing Footers
a.Rehabilitate Span 1
b.Replace spans 2 through 23 with 2 prefab HDG
25,455$2,078,622$381.07
Steel Trusses
c.Construct 3 new concrete piers
a.Rehabilitate Span 1
35,406$1,450,565$268.35
b.Replace spans 2 through 23 with MSE wall
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BARGE (FOR STORAGE AND TRANSPORTING)1,2,3MO
AIR COMPRESSOR (600 CFM - (2) 50'X3" HOSES)1,2,3MO
ø
WORK BOAT, DIESEL, 115 H.P.1,2,3MO
50 TON SWING CRANE1,2,3MO
SKID STEER LOADERS (BOBCAT)1,2,3MO
1,2,3MO
MISC HAND TOOLS1,2,3DAY
SUPERINTENDENT/FOREMEN (LOADED RATE)1,2,3DAY
6 PERSON CREW (LOADED RATE) 1,2,3DAY
CRANE OPERATOR (LOADED RATE) 1,2,3DAY
TRESTLE STYLE LOADING PLATFORM TO SHUTTLE EQUIPMENT AND
1,2,3LS
MATERIALS FROM BARGE TO ISLAND
120' SPAN CAMBRIDGE FLAT STYLE STEEL TRUSS (HOT-DIPPED
2EA
GALVANIZED PLUS 2 COAT PAINT SYSTEM) (FOB)
8/1/14 to
REMOVE AND DISPOSE STRUCTURAL TIMBER (DISPOSAL FEE) 1,2,3TNNANA$4,285.71
1/31/15
1/05/15 to
FLOATING TURBIDITY BARRIER1,2,3LFNA$10.90$10.90
10/31/15
8/1/14 to
CLEARING AND GRUBBING1,2,3AC$145,000$10,037.53$10,694.11
1/31/15
8/1/14 to
3CY$100.00$15.17$10.84
1/31/15
8/1/14 to
STABILIZATION SUB BASE TYPE B3SY$0.01$0.54
1/31/15
8/1/14 to
8" LIMEROCK BASE3SYNA$14.50$20.46
1/31/15
8/1/14 to
1" ASPHALT RDWY3TN$150.00NA$100.70
1/31/15
8/1/14 to
RESTORE SPALLED AREAS1,2,3CFNA$450.00$461.23
1/31/15
8/1/14 to
EXPANSION JOINT REHABILITATION1,2,3LFNA$60.00$86.16
1/31/15
8/1/14 to
STRUCTURAL STEEL REHAB1,2,3LBNANA$38.09
1/31/15
8/1/14 to
TREATED STRUCTURAL TIMBER (MATERIAL) 1MBNA$14,000.00$12,343.68
1/31/15
8/1/14 to
NEW PEDESTRIAN RAILING IN SPAN 11,2,3LFNA$218.73$64.10
1/31/15
CONCRETE TRAFFIC RAILING BARRIER WITH JUNCTION SLAB 42" F-8/1/14 to
3LFNANA
1/31/15
8/1/14 to
RETAINING WALL SYSTEM, PERMANENT, EXCLUDING BARRIER3SFNANA
1/31/15
8/1/14 to
PAINT STRUCTURAL STEEL1,2,3TNNA$4,100.55$2,295.65
1/31/15
CONCRETE CLASS IV SUBSTRUCTURE RETROFIT EXISTING FOOTER 8/1/14 to
1,2,3CYNA$1,768.75$807.56
PAY ITEM
DESCRIPTIONUNITQUANTITYUNIT COSTTOTAL COST
NUMBER
$56,690
MOBILIZATION/DEMOBILIZATIONLS1$56,690.00
$50,712
BARGE (FOR CRANE)MO7$7,244.60
$57,957
BARGE (FOR STORAGE AND TRANSPORTING)MO8$7,244.60
$27,088
MO12$2,257.35
AIR COMPRESSOR (600 CFM - (2) 50'X3" HOSES)
$20,043
WORK BOAT, DIESEL, 115 H.P.MO8$2,505.35
$94,727
50 TON SWING CRANEMO7$13,532.44
$9,348
SKID STEER LOADERS (BOBCAT)MO8$1,168.52
$6,554
DUMP TRUCKMO2$3,277.00
$12,144
MISC HAND TOOLSDAY230$52.80
$96,140
SUPERINTENDENT/FOREMEN (LOADED RATE)DAY230$418.00
$539,856
6 PERSON CREW (LOADED RATE)DAY230$2,347.20
$122,452
CRANE OPERATOR (LOADED RATEDAY230$532.40
TRESSLE STYLE LOADING PLATFORM TO SHUTTLE
$10,000
LS1$10,000.00
EQUIPMENT AND MATERIALS FROM BARGE TO ISLAND
REMOVE AND DISPOSE STRUCTURAL TIMBER
$22,163
TN201$110.00
(DISPOSAL FEE ONLY) (REF 110-82)
$12,200
104-11 FLOATING TURBIDITY BARRIERLF610$20.00
$3,900
110-1CLEARING AND GRUBBINGAC.30$13,000.00
$2,125
401-70-2RESTORE SPALLED AREASCF3.1$680.00
$7,200
458-1-26EXPANSION JOINT REHABILITATIONLF72$100.00
$39,838
460-1-15STRUCTURAL STEEL REHABLB797$50.00
TREATED STRUCTURAL TIMBER
$386,850
470-1MB96.7$4,000.00
(MATERIAL)
$9,000
515-23-11NEW PEDESTRIAN RAILING IN SPAN 1LF30$300.00
$61,226
561-1PAINT STRUCTURAL STEELTN11.1$5,500.00
CONCRETE CLASS IV SUBSTRUCTURE
$130,492
400-4-5CY57$2,301.00
RETROFIT EXISTING FOOTER (CONCRETE)
$21,267
415-1-5RETROFIT EXISTING FOOTER (REINFORCING STEEL)LB8,507$2.50
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APPENDIX F
Preliminary Design Concept (Alternate 1)
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Attachment E
Public Support
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