Item I3-
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
June 15, 2016
Agenda Item Number: I.3
Agenda Item Summary #1681
BULK ITEM: DEPARTMENT:
Yes Planning/Environmental Resources
TIME APPROXIMATE:STAFF CONTACT:
Mayte Santamaria (305) 289-2500
n/a
AGENDA ITEM WORDING:
Approval of a second contract amendment to change the
completion date from May 31, 2016 to July 31, 2016 on the agreement between Florida State
University and the Monroe County Board of County Commissioners for professional services to be
performed by FSU - Florida Conflict Resolution Consortium Center facilitators for staff support of
the Monroe County Affordable Housing Advisory Committee (no additional cost).
ITEM BACKGROUND:
In 2008, the Monroe County Affordable Housing Advisory Committee
participation in the State Housing Initiatives Partnership Program (SHIP). At that time, the BOCC
created Section 2-701 of the Monroe County Code, which establishes the duties of the AHAC,
consistent with the statutory requirements.
In August, 2014, the BOCC approved an agreement with the FCRC Consensus Center, FSU, for
professional services on an Affordable Workforce Housing Stakeholder Assessment, in order to
assess the current workforce/affordable housing situation in the County and propose a process for
developing recommendations to increase the supply of affordable housing.
At the June 10, 2015 BOCC meeting, the BOCC adopted Ordinance 014-2015 amending Section 2-
700 of the Monroe County Code to establish the 14 members of the affordable housing advisory
committee and directed staff to amend Resolution 139-2015 to add one additional duty to the
committee to evaluate and propose additional mechanisms to qualify and monitor the occupants of
deed restricted affordable housing.
At the June 10, 2015 BOCC meeting, theBOCC directed staff to draft an agreement for FSU to
provide Monroe County with professional facilitation services, through the FSU - Florida
Conflict Resolution Consortium Center, to provide staff support assistance to the Monroe County
Affordable Housing Advisory Committee.
At the July 15, 2015 BOCC meeting, the BOCC approved an agreement between Florida State
University and the BOCC for professional services to be performed by FSU - Florida Conflict
Resolution Consortium Center facilitators for staff support for 8 meetings of the Monroe County
4EGOIX4K
-
Affordable Housing Advisory Committee.
At the July 15, 2015 BOCC meeting, the BOCC adopted Resolution 189-2015 assigning additional
duties to the Affordable Housing Advisory Committee and providing a one year timeframe to
complete the duties (July 2016).
PREVIOUS RELEVANT BOCC ACTION:
At the August 20, 2014, BOCC meeting, the Board of County Commissioners approved an
agreement with the FCRC Consensus Center, FSU, for professional services on an Affordable
Workforce Housing Stakeholder Assessment, in order to assess the current workforce/affordable
housing situation in the County and propose a process for developing recommendations to increase
the supply of affordable housing.
On July 15, 2015, the Board of County Commissioners approved an agreement with the FCRC
Consensus Center, FSU, for professional services of facilitation of the Monroe County Affordable
Housing Advisory Committee.
On July 15, 2015, the Board of County Commissioners approved Resolution 189-2015 assigning
additional duties to the Affordable Housing Advisory Committee based on BOCC direction and
recommendations in the Workforce Housing Stakeholder Assessment Report according to Section 7-
201(c) of the Monroe County Code.
On February 10, 2016, the Board of County Commissioners approved a contract amendment to the
agreement with the FCRC Consensus Center, FSU, for professional services of facilitation of the
Monroe County Affordable Housing Advisory Committee for an additional 4 meetings (12 total
meetings) of the Monroe County Affordable Housing Advisory Committee at an additional cost of
$23,800.
CONTRACT/AGREEMENT CHANGES:
2nd amendment to change end date from May to July
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
AMENDMENT 2 TO FSU contract (rev'd 5-24-2016)
FINANCIAL IMPACT:
Effective Date: July 15, 2015
Expiration Date: July 31, 2016
Total Dollar Value of Contract: $74,800
Total Cost to County: $74,800
Current Year Portion: $62,900
4EGOIX4K
-
Budgeted:
yes
Source of Funds: 148-50500-530340
CPI: no
Indirect Costs: no
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: n/a If yes, amount:
Grant:
n/a
County Match
: n/a
Insurance Required:
Additional Details: time extension with no additional costs
REVIEWED BY:
Mayte Santamaria Completed 05/26/2016 3:02 PM
Peter Morris Completed 05/27/2016 12:40 PM
Jaclyn Carnago Completed 05/27/2016 3:13 PM
Budget and Finance Completed 05/27/2016 4:41 PM
Maria Slavik Completed 05/30/2016 12:08 PM
Assistant County Administrator Christine Hurley Completed
05/31/2016 8:39 AM
Mayte Santamaria Completed 05/31/2016 9:55 AM
Kathy Peters Completed 05/31/2016 10:45 AM
Board of County Commissioners Pending 06/15/2016 9:00 AM
4EGOIX4K
-E
SECOND AMENDMENT TO THE
BETWEEN
AGREEMENTFORPROFESSIONALSERVICES
STATE
AND
MONROECOUNTY
THISSECOND AMENDMENT
(hereinafter“Contract/Agreement”') is madeandentered
COUNTY
intothis15th ofJune 2016byMonroeCounty(hereinafter""),apoliticalsubdivision
oftheStateof Florida,whoseaddressis1100SimontonStreet,Suite205,KeyWest,Florida33040,
FLORIDASTATEUNIVERSITYFSU
(hereinafter""), havingaprincipalplaceof businessat:
874 Traditions Way, SSB3rdFloor,Tallahassee,Florida,32306-4166:
WITNESSETH
:
WHEREAS
, the County and FSU entered into that certain Agreement for Professional Services
dated the 15th of July, 2015, which by this reference is hereby incorporated as if fully stated herein;
and
WHEREAS
, the County and FSU entered into that certain First Amendment to the above-
referenced Agreement for Professional Services,dated the 10th of February, 2016, which by this
reference is hereby incorporated as if fully stated herein; and
WHEREAS
, the County and FSU mutually desire to enter into this Second Amendment to the
above-referenced Agreement for Professional Services, as amended; and
NOW, THEREFORE
,in consideration of the mutual covenants and obligations contained
thereof and herein, and other good and valuable consideration, the receipt, sufficiency, and adequacy of
which are hereby expressly acknowledged, theundersignedparties agree as follows:
1.The recitals contained herein are true and correct and are incorporated herein by reference as if
fully stated herein.
2.The above-described Agreement for Professional Services, as amended, between the parties is
hereby incorporated by reference as if fully stated herein.
3.Section 3 of the above-described Agreement for Professional Services, as amended, is hereby
amended to read as follows:
Section 3. TIME OF COMPLETION
The services to be rendered by the FSU shall be commenced upon execution of this
agreement by the undersigned parties and the work shall be completed in accordance with the
schedule mutually agreed to by the COUNTY and FSU as shown in Exhibit A, and shall be
July
completed no later than May 31, 2016, unless it shall be modified in a signed document,
by the mutual consent of the COUNTY and FSU. Subsequent services shall be performed in
accordance with schedules of performance which shall be mutually agreed to by COUNTY
Page 1of 3
4EGOIX4K
-E
4EGOIX4K
-E
Witness No. 2:
___________________________________________________________
Print NameSignature
STATE OF ___________________________
COUNTY OF _________________________
On this _____ day of __________, 20____, before me, the undersigned notary public, personally appeared
___________________________________who states he/she is authorized to execute this document, and is
known to me to be the person whose name is subscribedabove or who produced ____________________ as
identification, and acknowledged that he/she is the person who executed the document above for the purposes
therein contained.
_____________________________________________________________________________
Signature of Notary PublicPrint, Type or Stamp Commissioned Name of
Notary Public
My commission expires:
Page 3of 3
4EGOIX4K