Item P1
4
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
June 15, 2016
Agenda Item Number: P.1
Agenda Item Summary #1758
BULK ITEM: DEPARTMENT:
No County Administrator
TIME APPROXIMATE:STAFF CONTACT:
Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING:
County Administrator's Report
ITEM BACKGROUND:
N/A
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
N/A
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Kathy Peters Completed 05/31/2016 5:41 PM
Board of County Commissioners Pending 06/15/2016 9:00 AM
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M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:May31, 2016
SUBJECT:County Divisions’ Monthly Activity Report for May2016
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –MAY2016
Airports:
Key West
May 1-3Meeting at United Airlines Headquarters in Chicago to market for new air service.
May 4Monthly Airline Meeting
May 4Coordination for new Emergency Alert System at EYW.
May 5Airline Rates and Charges Mid Year review with corporate stakeholders.
May 6Attended Florida Airports Council Training Committee meeting in Daytona Beach.
May 7Meeting to review wildlife hazard management plan and discuss bird strikes.
May 10Performed Pre-bid opening for Airfield Drainage 2 & 3 project.
May 19Confirm delivery date of MAMAVA lactation station, to provide nursing mothers with a
safe and secure location to nurse and express milk in the departure area.
May 24Bid opening for Apron project and start review of bid documents for compliance.
May 25Directed Rental Car bi-monthly meeting with stakeholders.
May 27Coordinates land acquisition potentials for EYW and MTH.
May 28Shift into reduced summer schedule for Welcoming Center volunteers in arrivals area.
Marathon
May 3Terminal force main connection and tenant sewer laterals project meeting with D.N.
Higgins, Greentech, and CDM Smith to discuss progress of the project.
May 5Presented to the National Weather Service –Aviation Workshop as a guest speaker to
discuss current events at MTH and EYW.
May 14Attended the Experimental Aviation Association membership meeting.
May 19Participated in the Monroe County Hurricane exercise at the Marathon Government Center.
May 26Hosted the Marathon Airport Tenant Meeting.
Veterans Affairs:
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Extension Services:
Number of services provided: 155 phone calls, 23 office visits, 12 visits to clients, 37 learning
events with 510 participants, 5 media submissions, and 463 publications distributed. Total
Budget for FY 15/16: $212,351.00; Year to Date Expenditures and Encumbrances: $154,853.88;
Remaining Balance: $57,497.12; Percentage of budget spent and/or encumbered year-to-date:
72%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Participated in a roundtable discussion led by Congressman Carlos Curbelo that included county
staff, elected leaders, and agency representatives. Environmental and climate impacts that have
recently emerged were discussed. The Congressman shared the initiatives he is working on at
Capitol Hill.
Helped to organize the Green Living and Energy Education (GLEE) annual meeting that was held
in Key West. Eight sustainability-minded speakers spoke on topics ranging from bee habitats to
community gardening. With over 50 attendees, this event helped to spread the word about green
projects throughout the Keys.
Was an invited panelist at the Resilience 2016 event in Miami Beach. The event focused on risk
modeling for bonding and insurance ratings. Local government modeling efforts were
highlighted and emergent alternative markets for risk management were discussed.
The Environmental Horticulture Agent accomplished the following activities:
Held three “Landscaping on the Rock” workshop sessions at the Gato Building in Key West,
along with Alison Higgins, Key West Sustainability Coordinator and Karen DeMaria, Key West
Urban Forester. Fifteen local residents attended to learn about Florida Keys environmentally
friendly practices: “Sense of Place -Soils and Climate,” “Watering efficiently,” and “Fertilize
appropriately.”
Was invited to FIU-sponsored Family Science Night held at Tavernier Treasure Village
Montessori School to educate 48 youth and adults about “How Insects Feed.”
As a board member of Green Living and Energy Education (GLEE), organized and set up the
projector at the annual meeting that was held in Key West. Fifty people were in attendance to
hear eight speakers talk about their local programs and services.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Was invited by Florida Sea Grant director, Dr. Karl Haven, to highlight Florida Sea Grant
activities in Monroe County for a group at Amara Cay.
Restored sponges with the Florida Fishand Wildlife Conservation Commission: collected stinker
and loggerhead sponges; divided, plated, and returned 480 sponges to build the Long Key sponge
nursery. Working on the protocol to develop volunteer-based sponge restoration events with staff
from Coupon Bight Aquatic Preserve and Long Key State Park.
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Taught three Florida Keys Water Watch (FKWW) workshops. There are currently 43 sites with
158 monitoring events in 2016.
Employee Services:
TURNOVER NUMBERS:
Total to
TOTALS
Avg # emp
ResignationsTerminationsRetirementsDeceaseddate% Turnover
2015
TOTALS:529161787815%513
Total to %Avg #
ResignationsTerminationsRetirementsDeceasedTOTALSdateTurnoveremp%Turnover
2016to date
JAN:3120661.16%5171.16%
FEB:30104100.77%5211.92%
MAR:21104140.77%5222.68%
APR:41106201.16%5173.87%
MAY:31004240.77%5174.64%
HUMAN RESOURCES:
Held one pre-determination hearing
Personnel Policy Board meeting held to discuss proposed revisions
Viewed SHRM webcast on recent ruling of DOL final rule of overtime exemption
Webinars: Workforce Readiness; Background Screenings; DOL overtime ruling
Personnel Policy Board meeting held
Evergreen Job Descriptions: 27(11%) left to complete.
BENEFITS
Wellness presentation to Middle Keys Fires Stations, Fire Station #7 & KWIA
Training provided by Florida Blue for all EB staff -refresher on their system
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WORKERS COMPENSATION
th
April 28Florida Supreme Court issued its opinionon Castellanos. Attorneys will now be
allowed to charge hourly. Staff held conference call to review files and strategize accordingly.
Working with Cynthia Hall.
Annual SI-19 state report submitted
Completed records retention project at Old Jail
Renewalapplication for Excess Carrier completed
Received 7 bid responses for Third party Administrator. Distributed to Selection Committee
members.
SAFETY
Investigated 5 employee injury reports.
Completed order of 7 AED (Automatic External Defibulators) to be placed in County buildings
Investigated 4 Risk reports
Research Electrical Training Program for PW employees
Coordinting CPR class for middle keys in June
*Some reports are not included and will be included in next month’s report. This is due to early
agenda item deadline (month not over).
Employee Services:
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 3/21/2016-4/20/2016:
C-1 Congregate Meals totaled 1538 units during this period.
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C-2 Home Delivered MealsHots totaled 205 units, and Home Delivered Meals Frozen totaled
3670units.
In-Home Services (Information in this section is for the period 3/21/2015-4/20/2016):
III-B Chore: 12.5 units this period, 38.25 unit’s year-to-date, 5.5% achieved.
III-B Screening and Assessment: 17.25 units this period, 41.50 units year-to-date, 71.74%
achieved.
III-B Homemaking/Personal Care: 957.5 units this period, 1349 units year-to-date,30.99 %
achieved.
III-E Screening and Assessment: 15 units this period, 33 unitsyear to date, 55.93% achieved.
III-E Chore:0 units this period, 2 units year-to-date, 0% achieved.
III-E In-Home Respite: 125.5 units this period, 264.25 units year-to-date, 14.18% year-to-date-
achieved.
III-E Facility Respite: 622 units this period, 1714.25 units year to date, 51.60% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for April 2016 :
Case Management:12.75 units for the month were produced; 141 units year-to-date.
Homemaking:117 units for the month were produced; 1309.5 units year-to date.
Home-Delivered Meals: 20 meals for the month were provided; 405 meals year-to-date.
Personal Care:42.50 units for the monthly were produced; 546.25 units year-to-date.
Overall Program Achievement was 88.53%achieved, 5% underachieved.
CCE (Community Care for the Elderly) for the period 3/21/2015-4/20/2016:
Case Management: 120.5 units for the period and 340.50 unit’s year-to-date.32.59% achieved
year-to-date.
Case Aide: 9.75 unit achieved and 461 unit year-to-date, 3 % achieved year-to-date.
Companionship: 18 units achieved and 122.5 units year-to-date, 6.74% achieved year-to-date.
Home Modification:0 units achieved and 3.5 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 8.5 units achieved and 17.5 units year-to-date, 0% achieved year-to-date.
Chore: 5.75 units achieved 110 units year-to-date, 60.29% achieved year-to-date.
Homemaking: 727.50 units for the period and 5859 units year-to-date 62.20% achieved year-to-
date.There are 58 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 1 unit year-to-date, 1.34% achieved
year-to-date.
Personal Care:607.25 units for the period and 4666 units year-to-date. 57.87% achieved year-to-
date.
Respite: 250.75 units for the period and 1518 units year-to-date.91.34% achieved year to date.
There are 4 clients on the waiting list.
CCE overall is at 75% achievement.We are 11.25% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 3/21/2015-4/20/2016: 359.75 units were produced
for IN HOME RESPITE and 2874.75 units year to date, 64.41% achieved to date. units for this period
for FACILITY RESPITE are 393.5 and 6617.01 year to date 100.6 % achieved to date.
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HCE (Home Care for the Elderly Program) for the period 4/16/16-5/15/16:49 billable units this
period 422.25 billable units year-to-date at the beginning of the contract year, 75.21 % achieved.
Monroe County Transit
Department Activity for May 2016
One-way trips provided: 1,818
Unduplicated clients served: 227
Special Needs Clients registered: 532
Periods Expenditures: $90,033.40
Percentage Spent Fiscal YTD: 41%
Social Services Department –May 2016
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 494
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals214
Unduplicated Welfare client households that received service 370
New Welfare cases receiving service 152
Low Income Home Energy Assistance Program cases-23$6,175.00
Low Income Crisis Assistance cases –33$6,391.00
Home and field visits20
Home and field visits cover visits to In-Home, Nutrition, WAP,and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 112
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 4$682.07
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BAYSHORE MANOR
Bayshore Manor’s current census is twelve residents. The current census is three private pay and nine
subsidize residents. Bayshore Manor provided 345.25 hours of OA3E respite care and 0 hours of CCE
care this month. Bayshore Manor has six OA3E clients and one CCE client.
There are three clients on the waiting list.
Revenue for May 2016 $25,843.61
Expenditures for the same period$25,268.28
Percentage of the budget spent year to date53.64%
FIRE RESCUE
Monroe County Fire Rescue (MCFR) has taken delivery of the Quantum Pierce Pumper into our fleet.
Met with County staff reference Trauma Star replacement.
Met with County staff reference construction County Fire Academy.
Attended state hurricane exercise.
EMERGENCY MANAGEMENT
Trained over 10 Public Works people in EOC activation process; tested ALL EOCequipment
(phones, computers, fax machines, TV’s, projectors, LED lights, kitchen appliances, etc.) in
preparation for the 2016 hurricane season.
Conducted Hurricane Preparedness outreach to the Ocean Reef Leadership, Marathon Fire/Rescue
and Islamorada Fire/Rescue personnel.
Revised the Florida Division of Emergency Management (FDEM) annual certification letter required
for Turkey Point Nuclear Power Plant licensing. The revisions were necessary to capture new FEMA
criteria for calendar year 2016.
Conducted the Statewide Hurricane Exercise with the participation of all Monroe County municipal,
government and other entities emergency response partners.
Completed walkthrough of the Monroe County Special Needs shelter at the Florida International
University. Walkthrough was conducted with staff from the Monroe County Social Services, Monroe
County Department of Health, Miami Dade Emergency Management, FIU staff, the American Red
Cross and the State Emergency management Area 7 Coordinator.
EMS/TRAUMA STAR
Trauma Star flew thirty-two (32) patients to mainland hospitals for definitive care in the month of
May.
Conducted quarterly EMS User Group Meeting.
Finalized funding and began instructor vetting for Infant Swim Rescue Program.
Attended EMS week recognition ceremony at Lower Keys Medical Center.
Received patient follow up information andpatient outcomes on eight (8) Trauma Alert Patients.
Trauma Star presentation for thirty five (35) members of the Shriners Club.
Attended Augusta 169 Helicopter Demo.
Five(5) personnel attended First There First Care Conference.
Assisted with research, data, equipment and statistics for Helicopter replacement options.
Met with engineers and architects for Trauma Star Renovation Project.
Continued with corrections of errors on ePCR’s.
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Continued with field training of paramedics on quality assurance/billing issues of ePCR reports.
KWIA(EYW)
Conducted fire extinguisher Class for all the Signature (FBO) fuelers at KWIA.
Conducted re-inspection as follow-up for periodic inspection completed in April 2016.
Attended customer service seminar in Key West; Dealing with Difficult People.
Probationary ARFF FF completed airport Safety Inspector Training.
Approximately half of ARFF FF attended firefighting foam training as part of monthly Officer
Development Course.
Hosted 3 sessions of Employee Wellness and Benefits Lectures at FS 7.
FIRE MARSHAL
Coordination meeting with Contractor and Ocean Reef Fire Department regarding construction of
new multi-million dollar condominiums.
Continuing inspections on 200 room Marriott resort, scheduled for opening in a few months. Final
inspections beginning in phases.KLFD involved in walkthroughs.
Monitoring and inspections of several other major projects, aswell as routine plan reviews and
inspections.
Completed twenty-eight submitted construction plans for permitting in the Lower Keys.
Met with Chief Building Official, discussed further opportunities of intra-discipline cooperation in
applying fire –life safety and building codes.
Met with Chief Building Official, commercial property owner, contractor, and representatives;
discussed use of commercial occupancy with compliance to Florida Building Code and Florida Fire
Prevention Code.
Conducted eighteenfire safety inspections and sixteen preliminary inspections.
Discussed responses for a road / easement abandonment, Stock Island with MCSO District One
Commander.
Reviewed, providing comments for Independence Day special events applications, fireworks.
Completed two fire investigations; loss to value comparison is being tabulated.
Provided comment to installation of a permanent fire pump, where a temporary fire protection system
is in use at a marina which is continuing new construction and major renovation.
FIRE ACADEMY/TRAINING
Target Solutions –continuing education and SOP training, online.
Training academy classroom construction underway; classroom construction held until further notice.
Orientation training held for (5)five new hires.
Multi-agency training at Islamorada Fire Station. MCFR, Islamorada Fire and Key Largo Fire in
attendance.Topic covered –water supply utilizing the Turbo Draft.
Lieutenantwritten exam and oral boards heldfor sixteen potential officers.
Had Rescue Training Associates hold Firefighter Development training for three days, topic was
Foam operations.
Attended Monroe County Hurricane Drill.
In-house BLS and ACLS train the trainers’class with 10 in attendance.
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Growth Management:
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BUILDING DEPARTMENT
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
-
CRS-SFHA Mapping/Analysis –Lori Lehr -Planning
-
Repetitive Loss –Mapping App –Lori Lehr
-
CBRS Mapping –Engineering –Judith Clarke
-
Meeting Boards –Printing –Ed Koconis –Allison Williams
-
Plat Book Mapping –Planning
-
GIS Tech Support –Marine Resources
-
MLS Mapping/App –MCLA -Planning
-
Elevation Certificates –Mapping (in progress)
GIS Addressing
-
25 New physical address assignments
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
May 2015
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
November
$6,107.00
December
$0.00
January 2016
$0.00
February
$0.00
March
$0.00
April
$0.00
Total
$52,912.00
A large regulatory buoy replacement job was completed in July 2015, with funding assistance
from an FWC Boating Improvement Program grant. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 17% higher thanthe same
timeframe in 2015 ($45,354).Also, multiple marker/buoy replacement jobs will occur over the
next several months.
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
May 2015
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
November
$18,300.00
December
$41,937.00
January 2016
$14,841.00
February
$48,486.00
March
$2,969.00
April
$22,168.00
Total
$257,916.00
Derelict vessel removal costs for the past twelve month period wereapproximately80% higher
than the same timeframe in 2015 ($143,112). Note that the County has received an FWC derelict
vessel removal grant which has provided for additional removals to be performed.
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Vessel Pumpout Program:
Pumpout numbers have consistently exceeded the current quota of 1500 per month, which
became effective April 1, 2015.
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CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-
ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is
proactive identifying code violations while conducting routine field inspections.
ALL LOCATIONS:
Department TotalsNew Cases 141Inspections1494New Citations 5
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UPPER KEYS –
NEW CASES44INSPECTIONS COMPLETED 274SM 1
CITATIONS ISSUED0CEB0
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MIDDLE KEYS –
NEW CASES65INSPECTIONS COMPLETED974SM34
CITATIONS ISSUED5CEB 0
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LOWER KEYS –
NEW CASES32INSPECTIONS COMPLETED246SM0
CITATIONS ISSUED0CEB0
300
TOTAL NEW CASES
246
250
NEW CASES BY
INSPECTOR
200
TOTAL INSPECTIONS
COMPLETED
156
INSPECTIONS
150
COMPLETED BY
INSPECTOR
CASES HEARD BEFORE
100
SPECIAL MAGISTRATE
90
CASES HEARD BEFORE
CONTRACTORS BOARD
50
32
17
15
1
0
000
0
0
0
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to
foster sustainable, quality development in the county while conserving and promoting
stewardship of the county's fragile environment and the unique character of its diverse
island communities.
The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations.
Additionally, the department reviews development proposals for compliance with the
ComprehensivePlan and Land Development Regulations, including environmental
compliance.
The Environmental Resources Office services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential
endangered species impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the
marine environment, provision of maritime infrastructure, and the preservation of public
water access.
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Engineering:
Card SoundBridgeRepair Project
–Demolition of spalling areas underneath bridge and fender system
repairs is ongoing. Additional projected repair quantities have been established. The work has been
prioritized by CEI, Engineer of Record (EOR)and County staff in an effort to reduce the increase in cost
and to maintain structural integrity of the repairs.
LakeSurpriseEstates Roadwayand DrainageImprovement Project
–Staff is reviewing contractor
change order request for time and additional costs due to sea level rise elevationadjustments to the
project.
Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project –
County staff met
onsite with the Engineer of Record, E AC Consulting, to discuss the project scope for engineering design
and permitting. Waiting for cost proposal for these services.
KeyLargo I Roadwayand Drainage Improvement Project
–County staff reviewed and provided
th
commentson draft 90% plansto EOR on April 28.EOR to re-evaluate reconstruction vs. mill and
resurface on several project roads.
Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal)
Roadway and Drainage Improvement Project
–Road Department staff marked existing drainage
trenches within project limits in order to have information captured in survey. Staff reviewing street
locations that do not meet the target minimum elevation.
th
Pigeon Key Ramp RepairProject
–Follow up conference call held with FDOT on May 27and
st
consultant staff to review submittal to State Historical Preservation Office on April 1. Staff submitted a
Transportation Alternatives Program (TAP) grant application and a TDC grant application for additional
funds for construction and CEI work.
Sexton Cove Roadwayand Drainage ImprovementProject
–County advertised for bids; bid opening
date is May 26, 2016. FKAA provided a schedule of anticipated completion date of water line work.
US 1 Bayside PedestrianBridge
–Contractor is constructing gravity walland forming cantilever walls
and end bents. Contractor proposed changes to the design to reduce cost and the changes were reviewed
by the Engineer of Record and CEI and comments submitted back to contractor.
Duck KeySecurityDistrict Cameras
–Electrical contractor has submitted plans to the building
department for permitting.Electrical service poles have been ordered and awaiting installation.
Garrison Bight BridgeRepair Project
–Design Development is 30% complete. Roadway design is
50% complete and Environmental Services is at 50% completion.
Sugarloaf Boulevard Bridge Replacement Project
–Environmental Permitting is at 30% completion.
Roadway Design and Structures Design are at 30% completion. Staff provided updated cost estimates
to FDOT to obtain grant funding for construction and CEI phases of the project. Awaiting confirmation
from FDOT that funds have been programmed.
NoNameKeyBridgeRepair Project
–Project is complete and awaiting final closeout from FDOT.
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ROAD DEPARTMENT
Lower Keys
Mulchdeliveries –withatotalof15.5tonsofmulch,ofdump
fees.
Chip/ brush-20miles.
ofmowed-12miles.
Weedeating-10miles.
Coldpatchpotholes-1ton.
Roadsweeping -10miles
InmatetrainingatMonroeCountyDetentionCenter.
AquatectrainingatKeyWestPublicWorks
inmovingCubanChugatHarryHarrisPark.
ShoulderworkusingrecycledrockonRivieraDrive,BigCoppitt Key.
RentedcompressortocleandrainsonCactusDriveandAvenueD,BigCoppittKey.
PumpedwaterfromAvenuesC&D,CoppittKey.
OrganizedandcleanedWest
Moved officefromBernsteinParktoOffice.
Upper Keys
Buzz bar/chipper operation-27.8 miles.
Mowing operation-40.2 miles.
Sign Department-46 new signs installed;30 new sign posts installed; and, 12 locates performed.
Sweeping operation-7.2 miles.
Road grading–2,255 feet;27 tons of crushed rock used.
Swales installed–30x20 feet;5 tons of #4 rock used;and,1.5 tons of #57 rock used.
Cold patch/shoulder work-2 subdivisions;22.5 tons of cold patch used.
Material pick up -55.2 tons of crushed rock; 15 tons of EZ Street Asphalt.
Bucket work-2 Subdivisions.
Safety meeting–May 27, 2016.
DOT Supervisor Training Complete.
Special Projects
Fabricate all signs for Rowell’s Park
Drilledtwenty holes for parks department at Rowell’s Park.
Buriedwater line at Rowells Park and asphalt.
Patchedall pot holes at Rowell’s Park driveway.
Spread tenloads of sand at Rowell’s Park.
Graded and filled all pot holes in driveway at the Fire Training academy and Medical Examiner’s
office in Grassy Key.
Card Sound Report
Buzz bar/chipper operation-28 miles.
Mowing operation-22 miles.
Trash pickup-4,580 pounds.
Miles driven to pick up trash-137.5 miles.
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Tolls Not Collected
May lifted because of heavy traffic-$ 8.000.00
NOTE: We haveto “lift” tolls most Sundays for 2-4 hours because of heavy traffic leaving the Keys.
PROJECT MANAGEMENT / FACILITIES
Marathon Customs Facility
-Closedout.
Senior Nutrition Center
-Getting designer under contract.
Magnolia Street/Public Works
-Construction proceeding on schedule,95% complete.
Harvey Government Center Paint
-Work 95% complete.
Crawl Key Fire Academy
-Construction on hold while addressing corrections to the work.
Higgs Beach Atlantic Boulevard Relocation
-A/E to provide 60% drawings June.
Jefferson Brown CommunicationTower-
MCSO agrees to negotiate new location with City.
Bernstein Park-
Construction begins in June.
Cudjoe Fire Station.
-Negotiating A/E contract
Plantation Key Government Center
-5 months into 10-14 month review process. First round of
questions have been responded to.
Marathon Library
-In programming on schedule all parties participating.
Transfer Stations-
Final review by end users.
Key West Light House-
Additional scope added. Project complete in June.
Pigeon Key Roof
-Under construction and on schedule.
Key West CBP Facility-
Construction to begin this month.
CORRECTION FACILITIES
Routine maintenance and repair activities
Marathon Jail
Completed interior lighting retrofit
Stock Island Detention Center
Subzero completed installation of 2 new Ice Machines in the kitchen.
Black Fire replaced all Escution in the Dorms and Units.
Maverick replaced skins on Elevator 6&7.
Above all Doors completed repairs on the Sally port rollup door.
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Facilities Maintenance/Parks & Beaches
Lower Keys
rd
Completed the replacement of carpet at the State Attorney offices located on the 3floor of
the Lester Building.
Completed installation ofwalkway LED lighting at the Big Pine Key Community Park.
Completed partition wall, cabinets and countertop installations and currently working on
shelving and trim at a Project Management Office in the Gato Building.
Continued replacement of the Key West Lighthouse perimeter wall wood fence pickets.
Completed Bocce ball court and wood fencing repairs at Baypoint Park.
Installed two new benches at Baypoint Park Tennis Courts.
Issued purchase order for replacement of fencing at Baypoint Park Playground.
Issued purchase order to replace two existing light fixtures with 240W LED fixtures at
Baypoint Park.
Issued purchase order for Wilhelmina Harvey and Baypoint Park picnic shelters including
concrete base slabs and sidewalks.
Replaced Baypoint Park sign.
Resumed replacement of telephone pole road barriers at Boca Chica Beach.
Issued purchase order for the conversion of two existing tennis courts into six pickle ball
courts at Higgs Beach Tennis Courts.
Requested quote with documentation for the restoration of the African Cemetery Memorial at
Higgs Beach.
Performed repairs to Higgs Beach pier.
Pressure washed ocean access steps at Higgs Beach.
Repaired Higgs Beach Yoga platform railing.
Made parking lot asphalt repairs following water line repairs at Higgs Beach.
Painted Veterans Park picnic tables, park sign, restroom doors, fascia and shower walls.
Replaced a picnic table and grills at Veterans Park.
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Issued purchase order for the resurfacing of the basketball/roller hockey court at Big Pine
Key Community Park.
Started planning for the relocation of existing playground equipment at Bernstein Park to
Blue Heron Park in Big Pine Key.
Repaired sidewalk in Key Haven.
Painted Key West Garage Fuel Island, Harvey Government Center entrance sign, Baypoint
Park picnic tables, Higgs Beach Racket Ball Courts, Wilhelmina Harvey Park benches, Big
Pine Key Community Park Skate Park ramps and utility bollards.
Continued painting at the Big Pine Community Center exterior and Key West Library
interior.
Performed coconut tree trimming at Higgs Beach and the Harvey Government Center.
st
Replaced ceiling tiles at the Lester Building 1floor restrooms.
Replaced air conditioning condenser at the Historic Courthouse for the Property Appraiser
Computer Room.
Performed repairs including compressor replacement on the air conditioning unit supporting
the Key West Library Florida History Department.
Issued purchase order for quarterly inspections of the air conditioning chiller at the Harvey
Government Center.
Requested quote to install water supply and drain for new ice machine at Bayshore Manor.
Removed built-in desk and shelving, painted walls and cleaned carpets at the Key West
Facilities Maintenance offices for Road Department relocation.
Installed new hose reel and fireproof storage cabinet for Key West Garage.
Supported the ground breaking ceremony for the Bernstein Park Project.
Middle Keys
Routine maintenance, repair and improvement activities.
Marathon Government Center
Installed slip-stream dehumidifier for AHU-1A.
Medical Examiner’s Office
Supported Project Management with replacement of chiller plant.
Upper Keys
Murray Nelson Government Center
Provided assistance in fourteen events.
Repaired wall in the kitchen and installed hand towel dispenser.
Painted fiveconcrete parking stops and painted letters on them.
Repaired deck gate and installed missing wood boards.
Resolved a plumbing issue.
Plantation Key Courthouse
Replaced twolamps.
Repaired wall in Clerk’s Office.
Contractor repaired key/lock for main entrance door.
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TavernierFire Department
Removed a large pile of old lumber and tires.
Resolved twoA/C issues.
Replaced light fixture.
Contractor fixed the garage door behind ladder 22.
Islamorada Library
Replaced twolamps, and aLED lamp in the parking lot.
Purchased and installed ababy changing station in the women’s restroom.
Prepared and painted ceiling in the lobby area.
Key Largo Library
Set up aPest Control vendor for one year of service.
Tax Collector’s Office
Replaced locks on courierbox due to break in.
Hung frames in different areas, installed blinds, replaced back door threshold and re-installed sign
that shows where the parking area is for the new office.
Replaced sixlamps.
Rowell’s Waterfront Park
Prepared park for inauguration/opening on Memorial Day.
Removed a hazardous poisonwood tree close to the boat ramp, mowed and trimmed as needed.
Spread out two hundred twentytons of beach sand.
Installed ten recycle containers;ten garbage cans; fifteen bollards; five picnic tables; fivebenches;
signage throughout the park; two deck ladders for swimmers, installed seventeen regular concrete
parking bumpers;and,twohandicap concrete parking bumpers.
Built and installed twodog waste bag dispensers
Installed a buoy to prevent boats from entering swimming area.
Restored and installed eightboards to protect the seagrass meadows sign.
Painted whereneeded.
Corrected potential risk areas.
Pressure cleaned boat ramp and removed garbage.
Contractor installed nine portable regular toilets and oneportable handicap toilet.
Contractor trenched and installed water line from main building to four locations.
Road Department assisted with signage for the park and by patching the road.
Contractor repaired the fence.
Key Largo Park and Duplex
Assisted YMCA Concession Stand repairing cabinet door.
Repaired some areas of the fence (south fence of the skate park).
Resolvedthreeplumbing issue.
Installed one bench.
Contractor repaired cracked concrete near the pavilion and poured concrete on formworks.
Contractor installed missingaccess gate at the rear of the pool building.
Friendship Park
Painted playground carrousel.
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Old Settlers Park
Fixed aparking lot pole.
Harry Harris Park
Resolved aplumbing issue.
Notes
Preventive maintenance completed for some HVAC units.
Employees attended the monthly safety meeting, two employees assisted withthe Conflict Resolution
Skills Seminar in Key West, and one employee assisted withthe computer training classes.
Harry Harris Park was scheduled all month for softball and baseball practicesand tournaments.
Assisted Social Services moving hospital bed for a client of Social Services.
Dropped off recycle light bulbs at the Layton Recycling station.
FLEET MANAGEMENT
Garage staff completed monthly safety training (Falls).
Three garages combined provided preventative maintenance and completed approximately
120 unit safety inspections.
Three garages combined opened and/or completed approximately 270 work orders.
Three garages combined processed and distributed approximately 9,500 gallons of unleaded
gasoline and 3,500 gallons of diesel fuel.
Updated master list of hurricane response equipment.
Processed monthly invoicing for Not In-Program unit agencies.
Processed monthly accounts payable invoices.
Processed accident repairs for various departments.
Processed factory recalls for various departments.
Ordered onenew minivan to replace Tech Services unit determined a total loss after being in
accident.
Processed Tech Services total loss vehicle before turning over to insurance company.
Fleet Mechanics and Road Department Staff received extended training for operation and
maintenance on new sewer clean out truck.
Continuing test of new emergency LED lighting for right of way vehicles.
Began Upper Keys garage facility repairs and enhancements.
Continuing work with lower Keys Facilities in order to begin Key Westgarage repairs and
enhancements.
Continuing work on preparation of new vehicle and equipment surplus sale.
Continuing work on preparation and disposal of obsolete and/or defective junk items.
Disposed of obsolete Fleet computer equipment located at Upper Keys garage.
One Key West garage mechanic attended trustee training.
Completed approximately 65 pre-hurricane season emergency power generator inspections.
Finishing up pre-hurricane season emergency power generator oil changes.
Finishing up pre-hurricane season emergency power generator repairs from inspection.
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Addressing issues with emergency power generator located at Saint Peters Church Big Pine
Key.
Pre-hurricane season inspection, maintenance and repairs all completed on County fuel
delivery truck.
Assisted Project Management with informationfor new emergency power generators to be
located at Transfer Stations.
Fleet supervisors completed mandatory safety sensitive drivers training.
Addressing failure of Stock Island Fire Station’s emergency power generator; provided
temporary back-up generator.
Key West garage staff working hard trying to get HD bucket truck back in service before
start of hurricane season after freak accident caused extensive damage to engine and engine
compartment.
Threebucket trucks are in the process of being inspected, repaired and certified before start
of hurricane season.
Hurricane shelter cot trailer inspected and repairs completed before start of hurricane season.
Extensive repair of Key West Road Department clam truck is ongoing.
SOLID WASTE MANAGEMENT
Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff received and answered questions from 193 residents and businesses on recycling, HHW, bulky
item disposal, etc.
Staff is working with the Monroe County School system to have an 18 gallon recycling bin placed in
each classroom beginningthe next school year. This will benefit the students in recycling education
but will also help decrease the school systems overall trash bill by increasing recycling. Staff has
found many classrooms lack recycling bins. As per the County’s new solid waste contract, all
franchise haulers are to provide, free of charge, 18 gallon recycling bins to every classroom in the
Monroe County School District. Staff will provide recycling information to hang over each container,
meet with each schoolPrincipal/staff to answer questions and insure bins are provided to all schools.
Staff is creating a new specialty hauler and secondary recycler’s page for the County website. This
page will include contact information for each company and what the company recycles. This should
help businesses and residents find local licensed recyclers in Monroe County that properly report and
recycle at State approved facilities.
Staff completed and broadcasted a second webinar series on recycling in Monroe County. Thiswas
done at the request of Recycle Florida Today for A Sustainable Tomorrow.
Staff has been researching ways to divert tires and wooden pallets from the WTE solid waste stream
and get 100% recycling credits in the future. In 2014 the total reportedtires disposed at the WTE
facility from Monroe County Transfer Stations was 176.19 tons alone. Staff has estimated that more
than 225 tons of tires and wooden pallets are actually being hauled to the WTE facility each year.
Staff has located and is talking with numerous companies that would be interested in handling these
products at a cheaper haul out cost than Monroe County now pays. These products would be 100%
recycled into new pallets, crumb rubber for mulch, playgrounds and new rubber products instead of
being incinerated. Staff will present possible options to the Solid Waste Manager.
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Staff is completing and applying for a Keep America Beautiful grant. This grant,if awarded,could
provide new recycling containers for Monroe County public parks, beaches and marinas.
Staff is working with State right-of-way cleaning company. Staff is trying to have them collect the
recyclables separate from the garbage as they clean the roadways. This will save them the disposal
cost of the recycling collected, help increase recycling in Monroe County thus saving Monroe County
on haul out costs.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in May and accepted material
from 79Monroe County residents and 6businesses.
Staff transported 28 boxes of electronic waste weighing approximately 17,252lbs.to
Electronic Recycling Center (ERC) and filled 31boxes during this month.
Staff recycled approximately 640 lbs. of lead sealed batteries; and recycled 136 lbs. of
rechargeable batteries.
Staff crushed 445 fluorescent and mercury containing bulbs in house accumulating 55 gallon
drum.
Our Hazardous and E-Waste Commercial Collection participants included: Salvation Army,
Waste Management, Mosquito Control District, Monroe County School District, and Bahia
Honda State Park.
Staff recycled 465 gallonsof contaminated fluids.
Staff bulked 330 gallonsof latex paints and 55 gallonsof oil based paints for recycling.
Staff shipped 3,245gallons of latex paint weighing approximately 33,200 lbs.
59 Drums of latex paint prepared for shipment.
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