Item S57
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
June 15, 2016
Agenda Item Number: S.5
Agenda Item Summary #1770
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
Not applicable
AGENDA ITEM WORDING:
Approval to advertise a Request for Proposals for installing a new
air curtain system at the mouth of Canal #290 located on Avenue I on Big Pine Key and demolishing
portions of an ineffective weed barrier in place, estimated at $135,000; and providing a 2-year period
of operations and maintenance, estimated at $50,000.
ITEM BACKGROUND:
Canal #290 was part of the original demonstration program, receiving a
$797,284 muck removal restoration. The project was not originally planned to receive a new air
curtain system, as the homeowners weed gate was planned to be reinstalled for use. However, it is
not working effectively at keeping the seaweed out. The residents do not have a formal homeowners
association and are having difficulties keeping their mechanical weed gate operational and collecting
funds for the repair and maintenance. Therefore, it is recommended that the County purchase and
install an air curtain system, with a 2-
investment in the canal. Staff will pursue setting up a funding system for the homeowners to fund
the O&M after the 2 year period.
Funds are not budgeted for this project. However, funds are anticipated to be received from the
State from the Stewardship bill this year. If received, the funds will be applied towards this project.
In addition, staff will be applying to FDEP for a grant up to $100,000 to help fund the project
construction / installation cost. If State funds of any type are not received, the project will not
proceed unless the BOCC specifically authorizes approval of unbudgeted funds for this project after
the proposals have been received and the DEP grant award(s) have been announced.
PREVIOUS RELEVANT BOCC ACTION:
11-18-14: Approval to issue an RFP for the removal of organic muck material from Canal
#266 and #290.
02-18-15: Approval to enter into negotiations with JND Thomas, Inc.
04-15-15: Approval to enter into a contract with the lowest responsive and responsive
proposer JND Thomas Company, Inc. For removing organic muck material from Canal #266
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tween Avenues I and
Avenue J in Big Pine Key.
CONTRACT/AGREEMENT CHANGES:
Not applicable
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Map of Canal 290 - Air Curtain
FINANCIAL IMPACT:
Effective Date: To be determined
Expiration Date:
Total Dollar Value of Contract: $185,000
Total Cost to County: To be determined, up to $185,000
Current Year Portion: $135,000 estimated
Budgeted:
No
Source of Funds: To be determined: Infrastructure Funds, DEP grant funds, or Keys
Stewardship funds.
CPI: No.
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: $25,000/year O&M
Revenue Producing: No If yes, amount:
Grant:
No.
County Match
:
Insurance Required:
Yes. Using the same insurance requirements from the previous air curtain
installation contract for canals 266 and 287.
Additional Details: Funds not budgeted.
06/15/16 304-23000 · PHYSICAL ENVIRONMENT $185,000.00
Grant Funding expected
REVIEWED BY:
Rhonda Haag Completed 06/07/2016 12:07 PM
Pedro Mercado Completed 06/07/2016 1:46 PM
Budget and Finance Completed 06/07/2016 4:01 PM
Maria Slavik Completed 06/08/2016 7:13 AM
Kathy Peters Pending
Board of County Commissioners Pending 06/15/2016 9:00 AM
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