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Item C20County of Monroe Mayor OF COUNTY COMMISSIONERS Mayor David Rice, District 4 The Florida Keys Mayor Pro Tern Sylvia J. Murphy, District 5 Danny L. Kolhage District 1 Terminal Interoffice Memorandum Mayor David Rice 9400 Overseas Highway Suite 210 Marathon International Airport Marathon, FL 33050 305.289.6000 Boccdis4grnonroecounty -fl. o Date: January 11, 2018 To: Kevin Madok, Clerk of the Court County Clerk's Office From: Mayor David Rice, District 4 RE: NOTICE OF VOTING CONFLICT Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues brought before the Monroe County Board of Commissioners with entities with which I am involved. I will abstain from the vote on issues concerning the following entities: Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I currently sit on the Board of Directors of the Guidance Care Center. I am also a member of the Board of the Historic Florida Keys Foundation, Inc. At the January 17, 2018 BOCC meeting, I will abstain from the vote on item(s): #C20, & C22 Copy of agenda item listing from the Revised Agenda for each of the referenced item(s) is included for documentation. x " = George Neugent, District 2 Heather Carruthers, District 3 ATT.• State Form 811 Memorandum of Voting Conflict for County, Municipal, and Other Local Elected Officers FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME -FIRST NAME- MIDDLE NAME OA D PA Y — NAME OF BOARD, COUNCIACMM ISSI ON, AUTHOI MI R O COMTTEE morl lrva.�'a Urn C,��� -� o �on�rn r 'r v� MAILING ADDRESS 1 33 � Q�tjc r c r THE BOARD, COUNCIL, COMMI ION, AUTHORITY OR COMMITTEE ON WHICH- I•SERVEIS- AUNIT -F: ❑ CITY OUNTY ❑ OTHER LOCALAGENCY CITY rna1raC kO� COUNTY fl/� NAME OFPOUTICAL�S N: 1 , + - (161) 11 (' 0 n raQ "� DATE ON WHICH VOTE OCCURRED MY POSITION IS: ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 86 This form is for use by any person• serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each.elected or appointed local officer also MUSTABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or, loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes on the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the.minutes. APPOINTED OFFICERS:—.. Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. N: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 813 - EFF. 1112013 PAGE 1 Adopted by reference in Rule 34- 7.010(1)(f , F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the farm is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 1'S days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL. OFFICER'S INTERESTT � I, Zlray; �! Ie_ — ,hereby disclose that on arva � � / � 20 � 20 At: (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of whom I am retained; or inured to the special gain or loss of is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) a measure before my agency and the nature of my conflicting interest in the measure is as follows: I currently sit on the Board of Directors of the Guidance Care Center, [ne- t am also a member of the Board of the Historic Florida Keys Foundation, Inc. SEE ATTACHED AGENDA ITEM SUMMARY by , which If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. - Date Fil Signature ".IV7- A�7pA_t�€ -E - TO• - MAKE AN'w^ Rf=Otr RE1)- OJS- lJR-E CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 88 - EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34- 7.010(1)(0, F.A.C. M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� � Mayor David Rice, District 4 Th e Florida Keys Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting January 17, 2018 Agenda Item Number: C20 Agenda Item Summary #3745 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482 N/A AGENDA ITEM WORDING: Approval of the recommendations by the Substance Abuse Policy Advisory Board ( SAPAB) to award the annual FDLE Byrne /JAG grant funding allocation, subject to the availability of federal funds, to the Guidance /Care Center for the "Woman's Jail In -House Program" in the amount of $43,380 and the Heron, "Assisted Living Prevents Recidivism" program in the amount of $28,587 for 2017 -2018, totaling $71,967; Approval of a Resolution whereby the Monroe County Board of County Commissioners agree to serve as the coordinating unit of government in the distribution of $71,967 in federal program funds in Monroe County, authorizing submission of the applications to FDLE and Approval to authorize the Mayor to execute acceptance of award and related documents, provided funds become available, and to execute the grant funding distribution letter with FDLE for fiscal year 2017 -2018. ITEM BACKGROUND: The Substance Abuse Policy Advisory Board ( SAPAB) convened for their annual meeting on November 27, 2017. The SAPAB is charged with the responsibility of making recommendations to the BOCC for the annual distribution of countywide FDLE Edward Byrne Memorial Justice Assistance Grant (JAG) Program funding. The Byrne Memorial JAG program calls for programs that service substance abuse treatment/prevention with a criminal justice component. The SAPAB reviewed five (5) proposals for services and heard presentations. The SAPAB collectively discussed and determined the programs and funding allocation to recommend to the BOCC for Byrne Memorial JAG Program funding for 2017 -2018. Byrne Memorial JAG Funding for fiscal year 2017 -2018 is pending release of the federal funds from the U.S. Department of Justice (DOJ) to FDLE. The official solicitation announcement has not been made but FDLE is accepting the Certificate of Participation and 51% letters. Florida Administrative Code requires that units of government in each county reach a consensus concerning the expenditure of these funds, including the projects to be implemented as well as the agencies responsible for implementation. No match is required. PREVIOUS RELEVANT BOCC ACTION: The County has participated in the Byrne Grant Program since approximately 1990. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: FYI FDLE 51% Letter FYI FDLE Byrne Certificate -Of- Participation FDLE FYI Byrne JAG Resolution FINANCIAL IMPACT: Effective Date: TBD Expiration Date: TBD Total Dollar Value of Contract: $71,967 Total Cost to County: $0 Current Year Portion: $71,967 Budgeted: No Source of Funds: Federal DOJ funds flow through FDLE CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No Grant: Yes County Match: No Insurance Required: No If yes, amount: N/A Additional Details: The U. S. Department of Justice (DOJ) has not yet released the Federal Funds for FDLE; for the 2017 -2018 Edward Byrne Memorial JAG program. N/A 01/17/18 NEW COST CENTER ADDED $0.00 REVIEWED BY: Tina Boan Skipped 12/22/2017 10:09 AM Christine Limbert Completed 12/22/2017 5:31 PM Maria Slavik Completed 12/27/2017 7:43 AM Kathy Peters Completed 12/27/2017 8:53 AM Board of County Commissioners Pending 01/17/2018 9:00 AM County of Monroe The Florida Keys January 17, 2018 Petrina T. Herring Bureau Chief Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 Dear Ms. Herring: _ BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 In compliance with State of Florida Rule IID -9, F.A.C., the Monroe County Board of County Commissioners approves the distribution of $71,967 (total allocation available) of the Edward Byrne Memorial JAG Program funds for the following projects within Monroe County: Sub grantee Title of Project Dollar Amount Monroe County Women's Jail Incarceration Drug Abuse $43,380 Treatment Program Assisted Living Prevents Recidivism $ 28,587 Total $ 71.967 Sincerely, David Rice Mayor, Board of County Commissioners CERTIFICATE OF PARTICIPATION Edward Byrne Memorial Justice Assistance Grant (JAG) Program Ms. Petrina T. Herring Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Ms. Herring: This letter provides notification that the Monroe County Board of Commissioners V Accepts _Declines to serve as the coordinating unit of government for the Florida Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide Program. I understand, for the purposes of the JAG Countywide Program, the county can only request and approve applications for eligible subrecipients. In order to meet eligibility requirements, the county, and each organization or agency identified through the 51 % planning process (as provided by Florida Administrative Code, Chapter 11 D- 9.002), must be able to document compliance with the following requirements prior to receiving a subaward: • 2 C.F.R. Part 25— Universal Identifier and System for Award Management (SAM) Requirements • 8 U.S.0 §1373— Communication Between Governments and the Immigration and Naturalization Service • 28 C.F.R. Part 42— Nondiscrimination; Equal Employment Opportunity; Policies and Procedures • 2 C.F.R. §200.318- 326— Federal Procurement Standards • 2 C. F. R Part 200.300- 309 — Standards for Financial and Program Management For purposes of coordinating the preparation of application(s) for grant funds with the Office of Criminal Justice Grants, the following individual is designated as County Coordinator for the county's FY17 JAG Countywide subawards: Name: Janet Gunderson Herbener Title: Sr. Grants & Finance Analyst Email: Herbener- Janet @monroecounty -fl.gov Agency: Monroe County Address: 1100 Simonton Street, Room 2 -213 City: Key West, FL Phone: (305) 292 -4470 Zip: 33040 I acknowledge and understand the responsibility placed upon the county to ensure grant funds are used for improving criminal justice and subawards, as identified through the 51% process, are only approved to eligible subrecipients. Sincerely, Chair Mayor, Monroe County Board of Commissioners Rule Reference 11 D -9.006 OCJG -024 (Rev. Aug 2017) RESOLUTION NO. -2018 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FFY 2017 -18 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND ACCEPTANCE OF GRANT FUNDS. WHEREAS, the Florida Department of Law Enforcement has announced the tentative funding for Federal Fiscal Year 2017 -2018 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, the Monroe County Board of Commissioners agrees to serve as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount of $71,967 with no cash match; and WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern given to the County's current drug control efforts, has recommended certain programs to receive funding to provide the community with activities focused on drug and alcohol education, prevention, rehabilitation, and treatment to prevent and control crime and improve the criminal justice system as designated by FDLE; and WHEREAS, to be eligible for consideration of funding, applications are required to be submitted using the FDLE Subgrant Information Management On -Line (SIMON) grant management system with the original applications to follow; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations and approves submission of the Edward Byrne Memorial Justice Assistance Grant applications and acceptance of the 2017 -18 grant funds to Monroe County in the amount of seventy -one thousand nine hundred and sixty -seven dollars and no cents ($71,967.00); 2. The Mayor is hereby authorized to sign acceptance of awards and all related documents for the Federal Fiscal Year 2017 -2018 grant funds to the Florida Department of Law Enforcement, Office of Criminal Justice Grants, Edward Byrne Memorial Justice Assistance Grant Programs; 3. This resolution shall be effective upon adoption by the Board of County Commissioners and execution by the Mayor and Clerk. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, meeting of said Board held on the 17th day of January, 2018. Mayor David Rice Mayor Pro Tern Sylvia Murphy Commissioner Danny Kolhage Commissioner George Neugent Commissioner Heather Carruthers (Seal) Attest: Clerk of Court Florida, at a re C.20.c Monroe County Board of County Commissioners Mayor