Item C21M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
January 17, 2018
Agenda Item Number: C.21
Agenda Item Summary #3752
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: Raymond Sanders (305) 295 -4338
N/A
AGENDA ITEM WORDING: Approval to negotiate a contract with WSP USA Inc., the highest
ranked respondent, for Construction Engineering and Inspection (CEI) Services for Scenic Highway
Overlooks at the Big Pine Water Observation Platform and Reynolds Street Pier. If negotiations are
not successful, approval to negotiate with next ranked respondents in the order they were ranked.
ITEM BACKGROUND: In July 2013, Monroe County entered into a Local Agency Program
(LAP) agreement with FDOT to design and construct an observation platform at Big Pine
Community Park and improvements to the Reynolds Street pier at Clarence Higgs Beach Park. This
request is for approval to negotiate Construction Engineering and Inspection (CEI) services for this
project with WSP USA Inc., the highest ranked respondent or, if these negotiations do not result in a
satisfactory contract, the next contractor in rank order until a satisfactory contract is reached.
PREVIOUS RELEVANT BOCC ACTION:
On July 17, 2013, the BOCC approved a Local Agency Program Agreement with FDOT for the
construction of various Scenic Highway Overlooks. On August 20, 2014, the BOCC approved a
contract with Stantec Consulting Services for the design and permitting of an observation platform at
Big Pine Park and improvements to the Reynolds Street pier in Key West. On May 17, 2017, the
BOCC granted approval to advertise an RFP for the construction of the Big Pine Water Observation
Platform and Reynolds Street Pier project. On June 21, 2017, the BOCC granted approval to
advertise an RFQ for Construction Engineering and Inspection (CEI) services.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Recommend approval as outlined above
DOCUMENTATION:
2017.12.21 - Scenic Hwy Overlooks - CEI - Selection Meeting Minutes
2017.12.21 - Scenic Hwy Overlooks - CEI - Final Ranking Sheet
FINANCIAL IMPACT:
Effective Date: 01/17/2018
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No
Grant: No
County Match: No
Insurance Required: No
Additional Details:
If yes, amount:
125- 22018 - 530490- GN1403
REVIEWED BY:
Ann Mytnik
Completed
12/27/2017 7:35 AM
Cary Knight
Completed
12/27/2017 8:45 AM
Kevin Wilson
Completed
12/27/2017 9:00 AM
Chris Ambrosio
Completed
12/27/2017 4:48 PM
Budget and Finance
Completed
12/28/2017 11:52 AM
Maria Slavik
Completed
12/29/2017 7:45 AM
Kathy Peters
Completed
12/29/2017 9:09 AM
Board of County Commissioners
Pending
01/17/2018 9:00 AM
Monroe County Engineering
1100 Simonton Street, 2 -216
Key West, FL 33040
Project Management
Scenic Hwy Overlooks at Big Pine Water Observation Platform and Reynolds St. Pier
CEI Services — Selection Meeting Minutes
Called By:
Monroe County Project Management`��
Held:
Thursday, December 21, 2017 — 10:00 AM
Engineering Conference Room, Room 2 -216, Gato Building
1100 Simonton Street, Key West, FL 33040
Sign -In Sheet:
Attached
Introduction of Selection Committee Members:
Judith Clarke — County Engineer
Chris Rivera — Project Manager
Ray Sanders — Project Manager
The Committee Discussed Each Response Package Tab By Tab:
Tab 1 - Executive Summary:
AE — Identified experience with FDOT. Liked the proposed hot issue report and action
plan. Did not state that they were certified but did state that their sub was certified.
WSP — Lots of experience with FDOT, Monroe County and CEI.
Tab 2 - Relevant Experience, References and Past Performance on Similar Projects
AE - LAP and CEI experience. Liked the Coach vs Cop attitude. Reference to "Similar
to" Ped Bridge over Marvin Adams Waterway CEI was unexpected. Provided a good
project approach. Only identified roadway experience with no structure experience.
Reference letters were from two different sections of the same entity.
WSP - Lots of local LAP and CEI experience. Identified more experience in the Keys
and knowledge of the environment and constraints within the Keys. Showed a
complete breakdown of the project. Pom knows more about bridges than anyone. Lots
of Monroe County experience.
Tab 3 — Project Approach and Management
AE - Good communication plan. Not deficient but not as strong as WSP.
WSP — Understood the project and the project locations. Proposed a great plan.
Referenced their work on the Marvin Adams Waterway. Well thought out plan that is
easily understood and well adapted.
Page 1 of 2
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Monroe County Engineering
1100 Simonton Street, 2 -216
Key West, FL 33040
Project Management
Tab 4 — Staffing for this Project and Qualifications of Key Personnel and Technology
AE — Strong experience. Roderick's name has showed up on something previously
maybe with another firm. Certified and qualified.
WSP — Extremely strong experience. The combined total years of experience is more
than AE. Certified and qualified.
Tab 5 — Financial Information and Litigation
AE — No concerns identified.
WSP — No concerns identified.
Tab 6 — Required County Forms and Licenses
AE — Complete submission.
WSP — Complete submission.
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Page 2 of 2
SIGN
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Date: 12/21/2017
Time: 10:00 AM
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Project: Scenic Hwy Overlooks - CEI
Meeting Type: Ranking Committee for CEI
NAM
COMPANY
POSITION
E
E-MAIL
1 Ray Sanders
Monroe County
Project Manager
(305) 295 -4337
sanders-rav @monroecaunty -ri eov
2 Chris Rivera
Monroe County
Project Manager
(305) 393 -4753
rvera-chris@monroecounty-fl.gov
3 Judy Clarke
Monroe County
County Engineer
(305) 295 -4329
Clarke- judithCmonroecounty- fl.gov
4
' Q FOR CONSTRUCTION ENGINEER AND • SERV
F OR
SCENIC HIGHWAY OVERLOOKS AT THE BIG PINE WATER OBSERVATION PLATFORM AND REYNOLDS ST. PIE%
FINAL RANKING SHEET
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-Signature of Selec i n Commit a Member
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Attachment: 2017.12.21 - Scenic Hwy Overlooks - GCI - Final Ranking Sheet (Approval to Negotiate Contract for Scenic Hwy Overlook GCI
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Attachment: 2017.12.21 - Scenic Hwy Overlooks - GCI - Final Ranking Sheet (Approval to Negotiate Contract for Scenic Hwy Overlook GCI